HomeMy WebLinkAboutDoc 176 - Amend Space Agrmt - OR Judicial❑baa # t.7-(
Deschutes County Board of Commissioner s
1300 NW Wall St., Suite 200, Bend, OR 97701-196
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 2, 2010
Please see directions for completing this document on the next page.
DATE: May 25, 2010
FROM: Teresa Rozic Property & Facilities 385-1414
TITLE OF AGENDA ITEM:
Consideration of Board signature of Document 2010-176, an Intergovernmental Office Space Leas.
Amendment between Deschutes County and State of Oregon Judicial Department.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Since 2003 Deschutes County has leased office space to the Oregon Judicial Department for the Ci! izen
Review Board (CRB). The CRB uses approximately 96 square feet in the Juvenile Justice Center
located at 63360 Britta St., Building 1. The CRB is made up of volunteers who review the case pla is of
all children and youth in out -of -home care and advocate for positive system improvements to the
services directed at these families. This is a request to extend the lease for one year at the same ren :.
FISCAL IMPLICATIONS:
Annual rental income is $1,200.00
RECOMMENDATION & ACTION REQUESTED:
Staff recommends signature of Document 2010-176.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
All three originals back to Teresa Rozic to obtain final signature from State of Oregon.
Diana Yashar
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
May 25, 2010
Please complete all sections above the Official Review line.
Contractor/Supplier/Consultant Name:
Contractor Contact:
Department:
Property & Facilities
State of Oregon - Judicial Department
Contractor Phone #:
503-373-7131
Type of Document: Intergovernmental Office Space Lease Amendment
Goods and/or Services: Extend existing lease.
Background & History: Since 2003 Deschutes County has leased office space to the
Oregon Judicial Department for the Citizen Review Board (CRB). The CRB uses
approximately 96 square feet in the Juvenile Justice Center located at 63360 Britta St.,
Building 1. The CRB is made up of volunteers who review the case plans of all children
and youth in out -of -home care and advocate for positive system improvements to the
services directed at these families. This is a request to extend the lease for one year at
the same rent.
Agreement Starting Date:
July 1,2010
Annual Value or Total Payment:
Ending Date:
$1,200.00 annual rent
Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
RFP, Solicitation or Bid Process
Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
SELF INSURED
June 30, 2011
Funding Source: (Included in current budget? I I Yes I I No
If No, has budget amendment been submitted? 1 I Yes I I No
Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
5/25/201(.
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: LJ Yes No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic Phone #: 385-1414
Department Director Approval:
Signature
Date
Distribution of Document: All three originals to Teresa Rozic to transmit for final
signature by the State of Oregon.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number 2010-176
5/25/201 C
TATE OF OREGON
INTERGOVERNMENTAL OFFICE SPACE LEASE AMENDMENT
THIS LEASE AMENDMENT, dated April 29, 2010, is made by and between DESCHUTES COUNTY, a
political subdivision of the State of Oregon (Lessor) and the STATE OF OREGON, acting by and through its
Judicial Department (Lessee).
Lessor and Lessee are parties to a lease dated May 14, 2003, as amended or supplemented by lease extension
dated February 19, 2004, and lease amendments dated March 30, 2005, May 22, 2006, and March 31, 2008,
(herein referred to as the Lease), covering Premises described as approximately 96 square feet of office space
in the Deschutes County Juvenile Justice Center located at 63360 Britta Street, Building 1, Bend, Deschutes
County, Oregon 97701.
Lessor and Lessee desire to amend or supplement the Lease.
In consideration of the mutual agreements contained herein, Lessor and Lessee agree that the Lease shall be
amended or supplemented as follows:
1. Term. Lessee elects to exercise its first Option to Extend as stated in the Lease. Therefore the term of this
Lease is hereby extended for a period of one (1) year commencing July 1, 2010, and continuing through
June 30, 2011.
2. Rent. Effective July 1, 2010, the monthly Base Rent for the extension period shall remain at $100.00
per month.
3. Termination. Either party may terminate this lease with a prior ninety (90) day notice to the other party.
Except as expressly amended or supplemented hereby, all other terms and conditions of the Lease shall remain
in full force and effect.
State Workers' Compensation Act.
(1). Should Lessor employ any "subject worker," as defined in ORS 656.005(28), to perform any work
required under this Lease, the Lessor shall comply with the Workers' Compensation Law, ORS 656.001, et
seq. Lessor, to the extent it employs such "subject worker(s)," and Lessor's contractors or subcontractors, if
any, and any employers providing work, labor or materials under this Lease are "subject employers" under the
Workers' Compensation Law and shall comply with ORS 656.017, which requires "subject employers" to
provide Oregon workers' compensation coverage that conforms to Oregon law for all of their "subject
workers", or are exempt under ORS 656.126.
This Lease Amendment shall not become effective nor be binding on the State of Oregon or the Lessee agency
until it has been executed, in the signature spaces provided below, by all parties to the Amendment.
Page 1 DC 2010-176 DAS LEASE CONTROL NUMBER 102121
OJD Contract No. 08001E
�� X010• 17 E.
LESSOR: DESCHUTES COUNTY, a political subdivision of the
State of Oregon
ATTEST:
By
Dennis R. Luke, Chair
Date
Alan Unger, Vice Chair
Date
Tammy Baney, Commissioner
Date
Recording Secretary
Date
LESSEE: STATE OF OREGON acting by and through its
Judicial Department
APPROVAL: STATE OF OREGON acting by and through its
Department of Administrative Services
By
Facilities Division
Date
INTERGOVAMEND BEND BRITTA
DY 12/22/09
Page 2 DC 2010-176 DAS LEASE CONTROL NUMBER 102121
OJD Contract No. 08 J016 '`