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Home My WebLink AboutDoc 357 - Right of Entry for Data Collection�VCES w� �1 Deschutes County Board of Commissioner 1300 NW Wall St., Suite 200, Bend, OR 97701-1961 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orl., AGENDA REQUEST & STAFF REPORT For Board Business Meeting of June 2, 2010 Please see directions for completing this document on the next page. DATE: May 26, 2010 FROM: Teresa Rozic Property & Facilities 385-1414 TITLE OF AGENDA ITEM: Consideration of Signature by County Administrator of Document 2010-357, a Right of Entry. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: The US Department of Agriculture, Natural Resources Conservation Services ("NRCS") requests permission to enter county -owned land to collect data about range condition, vegetation and soil conditions for a National Rangeland Vegetation Inventory survey. They wish to gather data from ti ree locations on a 446 -acre vacant parcel that is about 25 miles east of Bend on Hwy 20. The informati on gathered in this inventory is combined with information collected from across the nation. Individth 1 information is not released. FISCAL IMPLICATIONS: None RECOMMENDATION & ACTION REQUESTED: Staff recommends signature of Document 2010-357. ATTENDANCE: Teresa Rozic DISTRIBUTION OF DOCUMENTS: One original to Teresa Rozic for the NRCS. DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: May 26, 2010 Please complete all sections above the Official Review line. Contractor/Supplier/Consultant Name: Contractor Contact: Mary Beth Smith Type of Document: Right of Entry Department: Property & Facilities Natural Resources Conservation Service Contractor Phone #: 541.565.3551 x-108 Goods and/or Services: Allows NRCS to gather data about vegetation and soil conditions for a national resource inventory. Background & History: The US Department of Agriculture, Natural Resources Conservation Services ("NRCS") requests permission to enter county -owned land to collect data about range condition, vegetation and soil conditions for a National Rangeland Vegetation Inventory survey. They wish to gather data from three locations on a 446 -acre vacant parcel that is about 25 miles east of Bend on Hwy 20. The information gathered in this inventory is combined with information collected from across the nation. Individual information is not released. Agreement Starting Date: Upon signature Annual Value or Total Payment: None Ending Date: Insurance Certificate Received (check box) Insurance Expiration Date: SELF INSURED F12/31/2010 Check all that apply: ❑ RFP, Solicitation or Bid Process ❑ Informal quotes (<$150K) ❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) Funding Source: (Included in current budget? ❑ Yes ❑ No If No, has budget amendment been submitted? ❑ Yes ❑ No Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No Special conditions attached to this grant: 5/26/2010 Teresa Rozic Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant -funded position so that this will be noted in the offer letter: ❑ Yes I 1 No Contact information for the person responsible for grant compliance: Name: Phone #: Departmental Contact and Title: Department Director Approval: Phone #: 385-1414 Signature fz lac t Distribution of Document: One original to Teresa Rozic for the NCRS. Date Official Review: County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. Legal Review Date Document Number 2010-357 5/26/2010 USDAUnited States Natural NRCS J H Department of Resources P.O. Box 405 Agriculture Conservation Moro, Oregon Service 97039 May 24, 2010 Teresa Rozic Deschutes County Property & Facilities Dept. 14 NW Kearney Ave Bend, OR 97701 Dear Ms. Rozic: We (NRCS) are conducting a Rangeland Vegetation Inventory survey this summer and we need your help. Survey locations have been randomly selected across the entire country and one of these locations falls on property owned by Deschutes County. The location is T19S, R15E, Section 35, SW1/4: Tax Lot Number 1915000001600 in Deschutes County. We are requesting your permission to go onto this property to collect the data. We appreciate the opportunity to conduct the rangeland inventory on your land. The NRCS recognizes the good conservation works achieved by private landowners across the country. This field study is an opportunity to document these efforts. The information gained will aid us in developing conservation programs that will benefit both you and the American taxpayers. This inventory will take no more than one day per location. The inventory staff of 2-3 private contractors will be collecting soil and vegetation data. Nothing will be damaged and in no way will these activities disturb your operation. We will leave things as we found them. No markers or flagging will be left behind. Landowner names are not entered into the database. To grant or deny permission, please complete the attached form or the Right -of -Entry document we spoke about on the telephone today. If you would like to be contacted a day or two before data collection, please indicate that on the permission form. Please email the form to me at mary.beth.smith@or.usda.gov. The information gathered in this inventory on your land is combined with information that is collected across the nation. Individual information is not released. Please inform us on the attached form of any locked gates or additional permissions that may be needec to travel to the site to complete the Range Survey work there. Will any of the area be closed for hunting season? If we do not hear from you by June 10, 2010, we may contact you by telephone. Please call me at 541-565-3551, ext 108, if you have any questions. Thanks again for your help in this inventory, we really appreciate your participation. Mary Beth Smith Basin Resource Conservationist mary.beth.smith@or.usda.gov The Natural Resources Conservation Service works hand-in-hand with the American people to conserve natural resources on private lands. AN EQUAL OPPORTUNITY EMPLOYEP Landowner Permission Form Right of Entry DESCHUTES COUNTY, a political subdivision of the State of Oregon, grants permission to the Natural Resources Conservation Service to conduct inventory activities on my property for the 2010 National Resources Inventory Range Study, to be completed by October 1, 2010. Taxlot 191500-00-01600 Township _19S Range 15E Section 35 — SW/1/4_ Sample Number 041001R, Point(s) Number_1, 2, 3 DO Grant Permission DO Grant Permission, with the following restrictions: IT IS UNDERSTOOD AND AGREED that this right and license shall continue until December 31, 2010, unless expressly revoked by Landowner before work is completed. It is further understood that Natural Resources Conservation Service shall, to the extent permitted by Oregon law, be responsible for any damage arising from the activity of Natural Resources Conservation Service, its officers, employees, agents, or contractors on said land and exercise of rights under this Right of Entry either by repairing such damage or, at the option of Natural Resources Conservation Service, by making an appropriate settlement with the Landowner in -lieu thereof. DO NOT Grant Permission Dated this day of , 2010. DESCHUTES COUNTY, OREGON Dave Kanner, County Administrator REVIEWED LEGAL COUNSEL DC 2010-357 1 DC 2 0 1_, 0 y 3 5 7 Are there any locked gates in the area that would restrict access? NO Any advice as to travel route to this location? NO Is it necessary to obtain permission to cross other properties or go through the locked Gates of neighbors to get to this location? NO Will any of the area be closed for hunting seasons? NO When? 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