HomeMy WebLinkAboutCOIC - Grant Request8/30
Economic Development Fund
Discretionary Grant Program
Organization: Central Oregon Intergovernmental Council (COIC)
Organization Description: COIC serves Crook, Deschutes and Jefferson counties and
the cities of Bend, Culver, Madras, Metolius, Prineville, Redmond and Sisters. The 15 -
member board consists of elected officials appointed by each member jurisdiction and
appointed representatives from key economic sectors — business and industry, tourism
and recreation, agribusiness and agriculture, timber and wood products, and the
unemployed/underemployed. The organization strives to provide education, retaining and
economic development services to positively affect regional and local government,
individuals and the business community.
Project Name: Central Oregon Food Summit
Project Description: The Central Oregon Food Summit is Phase II (action) of the
Community Food Assessment (CFA) process. CFA, which began in August 2009 with
Phase I (research), is an initiative of Wy'East Resource Conservation and Development
in partnership with COIC, Neighborlmpact, and the Oregon State University Extension
Service. The goal is to provide tools to gather information and community input
regarding food, farm and nutrition issues. This effort is intended to inform future actions
to provide increased food security.
Project Period: September 10, 2010
Amount of Request: $1,000
Previous Grants:
• January 2001: $2,500 ($833 Luke, $833 Daly, $833 DeWolf)
• March 2002: $2,000 Non -saw timber market study ($2,000 Luke)
• September 2008: $500 Cultivating local food economy ($500 Baney)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Date:
8/6/10
Project Name:
Project Beginning Date:
Amount of Request:
Applicant/Organization:
Commissioner Alan Unger
All Three Commissioners
x
Central Oregon Food Summit
9/10/10
1000
Address:
Project End Date:
Date Funds Needed:
Tax ID #:
City & Zip:
Telephone:
Email:
COIL
2363 SW Glacier Pl.
Contact Name(s):
Fax:
Katrina Van Dis
541-548-9549
Alternate Phone:
9/10/10
9/1/10
93-0620261
Redmond, OR 97756
541-504-3307
kvandis@coic.org
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: Signature:
Dennis Luke: Amount: Signature:
Alan Unger: Amount: Signature:
1. Organization: purpose, leadership structure and activities
COIC serves Crook, Deschutes and Jefferson counties and the cities of Bend, Culver, Madras,
Metolius, Prineville, Redmond and Sisters. The 15 -member board is made up of elected officials
appointed by each of the member governments and appointed representatives of key
economic sectors — business and industry, tourism and recreation, agribusiness and agriculture,
timber and wood products, and the unemployed/underemployed. The respective county court
or commission makes each appointment.
COIC began serving the residents and communities of Central Oregon in 1972 as a Council of
Governments organized under ORS 190 by Crook, Deschutes and Jefferson counties and Bend,
Culver, Madras, Metolius, Prineville, Redmond and Sisters.
COIC has offices in Bend, La Pine, Madras, Prineville, Redmond, Klamath Falls and Lakeview and
employs more than 60 people. From offering employment and training services to alternative
high school education, business loans, and community and economic development, COIC
continues to evolve to meet the needs of Central Oregon.
2. Proposed project activity
Central Oregon is at a critical juncture: hunger and diet -related disease are on the rise, the
economic viability of family farming is declining, and consumer demand for healthy local food
steadily grows. The time is ripe for growing a community-based food system that promotes
healthy people, healthy food and farms, and a healthy local economy.
The Central Oregon Food Summit will mark the transition from (Phase 1) the research phase of
the Community Food Assessment (CFA) process to (Phase II) the action phase. The Central
Oregon CFA, launched in August 2009, is an initiative of Wy'East Resource Conservation and
Development in partnership with the Central Oregon Intergovernmental Council,
Neighborlmpact, and Oregon State University Extension Service, and provides tools to gather
and document information and community input regarding food, farm and nutrition issues to
inform future change actions towards increased food security.
3. Timeline
The Central Oregon Food Summit will be held on Friday, Sept 10th from 9am-4pm at COCC's
Wile Hall in Bend. Follow up meetings will be scheduled shortly after to sustain the efforts
initiated at the summit.
4. Community Impact on Economic Health
COIC has been designated by the federal Economic Development Administration as the region's
Economic Development District (EDD). In this capacity, COIC engages in a variety of functions
designed to help create a solid platform for sustainable economic development, including
assisting communities in providing public infrastructure and "industry cluster development".
Industry clusters can be defined as concentrations of businesses or organizations with common
or complimentary interests, often based on common needs for goods, services, infrastructure,
workforce, and knowledge. Typically, businesses within a cluster are linked through common
customers, markets, suppliers, trade associations, and service providers. Within Central
Oregon, established industry clusters include tourism, secondary wood products, agriculture,
and health care; while emerging clusters include renewable energy, aviation technology, and
telecommunications.
COIC is focused on providing economic development support of natural resource projects, in
particular agriculture, through marketing feasibility studies, cooperative development, grant
writing services and management as well as other economic opportunities and technical
expertise with the support of Wy'East RC&D, OSU Extension Service, and Neighborlmpact.
Through the Central Oregon Food Assessment we have identified what opportunities and
barriers exist to developing a sustainable food system that is accessible to everyone,
particularly low-income.
Workshop and conferences have proven to be one of the better methods for bringing together
a diverse group of individuals and organizations to learn about the economic opportunities,
increase communication, and discuss challenges and solutions and to move forward with the
process. The Central Oregon Food Summit will provide an opportunity for Central Oregonians
to discuss how to collectively move towards a more sustainable food system and develop an
ongoing Food Policy Council that can create cohesion among community members.
5. Specific communities or groups that will benefit
Improving food security in Central Oregon will have a positive impact on all community
members, but poses some of the most direct benefits to:
• Farmers and Ranchers
• Community members facing hunger and food insecurity
• Food retailers, distributors and restaurant owners.
• Rural and urban communities facing barriers to healthy food access.
• Public health, economic development and agricultural support agencies, organizations,
advocates and beneficiaries
6. Budget
Grant funds from the Deschutes County Grant Program will be used to support the Food
Summit in general and to provide sponsorships for low-income participants ($200), outreach
materials ($300), and printing of the Central Oregon Food Assessment ($500) in particular (see
bolded categories below).
Deschutes County Lottery dollars supported the Cultivating a Local Food Economy workshop in
the fall of 2008, of which this is a continuation. The local food movement continues to grow
throughout the US and in particular in Central Oregon. With the support of the Lottery
Program, we will be able to provide a summit that focuses on actions and outcomes including
the implementation of Central Oregon Food Council made up of representatives from
government, food industries, health, organizations, non -profits, and low income individuals and
will support the movement towards a more sustainable food system for our region.
Expense Category
Unit Cost
1
Outreach Materials/Advertisement
Printing, Food Assessment Report
Workshop Food and Drink - person
Workshop Materials - person
Consultant
Books (required for keynote)
Consultant Travel Costs
Lodging and per diem
Scholarships
Personnel
Workshop Honorarium
Scholarships
Expenses Total
Revenue Category
Tickets (per person)
Book Sales (per book)
Venue, In -Kind Donation
Community Health Priorities grant
Additional: grants/lottery funds
Revenue Total
TOTAL
Budget report as of August 5, 2010
Units
1
Total
300.00 - $300.00
2.50 200 $500.00
10.00 120 $1,200.00
1.00 120 $120.00
500.00 $500.00
8.00 50 $400.00
400.00 $400.00
240.00 $240.00
20.00 20 $400.00
20.00 280 $5,600.00
200.00 5 $1,000.00
20.00 10 $200.00
$10,860.00
Unit Cost 1 Units d Total J
20.00 100 $2,000.00
12.00 20 $240.00
$750.00 $750.00
5,000.00 - $5,000.00
$0.00 $0.00
$7,990.00
$(2,870.00)
CENTRAL OREGON FOOD SUMMIT 1 SEPT 10, 2010
Deschutes County Commissioners
1300 NW Wall Street, Suite 200
Bend, OR 97701-1960
August 6, 2010
Dear Deschutes County Commissioners,
The Central Oregon Intergovernmental Council, Wy'East Resource Conservation,
Neighborlmpact, and Oregon State University Extension Service are hosting a Food Summit on
September 10, 2010. The Food Summit is an opportunity for members of the community—from
home gardeners to farmers and legislators to non-profit agencies—to come together to address
food security in Central Oregon. We would be grateful if your organization would like to both
attend and sponsor our event. Included with this letter are an explanation of our event and the
suggested levels of sponsorship. More information and invitations will be sent in August. The
deadline for sponsorship commitment is August 4, 2010.
Thank you for your support and we look forward to hearing from you.
Sincerely,
Katrina Van Dis, COIC
Program Coordinator
Sydney Leonard, Wy'East RC&D
Community Food Systems Coordinator
WY'EAST Neighborlmpact
RESOURCE. CONSERVATION Se
DEVEE.OPMENT AREA COUNCIL
CENTRAL OREGON
MTERGOT/EANAIENrill
II IJ N C 1 l
Oregon State I Extension
UNIVERSITY Service
Central Oregon Food Summit
Friday September 10, 2010 1 all day event
Central Oregon Community College, Bend OR
http://cofoodsummit.yolasite.com/
Central Oregon is at a critical juncture: hunger and diet -related disease are on the rise,
the economic viability of family farming is declining, and consumer demand for healthy
local food steadily grows. The time is ripe for growing a community-based food system
that promotes healthy people, healthy food and farms, and a healthy local economy.
The Central Oregon Food Summit will mark the transition from the research phase of
our Community Food Assessment (CFA) process to the action phase. A CFA provides
tools to gather and document information and community input regarding food, farm
and nutrition issues to inform future change actions towards increased food security.
The Central Oregon Community Food Assessment, launched in August 2009, is an
initiative of Wy'East Resource Conservation and Development in partnership with
Neighborlmpact, the Central Oregon Intergovernmental Council and Oregon State
University Extension Service.
About the Event
The purpose of the Food Summit is to catalyze action in response to the Community
Food Assessment report (to be released in the summer of 2010).
Workshop Agenda
The keynote speaker for the conference will be Mark Winne, former director of
Connecticut's Hartford Food System and the author of Closing the Food Gap: Resetting
the Table in the Land of Plenty. This presentation will be followed by consensus building
and action -oriented breakout session on enhancing regional food security through both
commercial agriculture and community and home food production, with a focus on:
• Emergency Food Services and Community Health
• Building Local Food Systems Infrastructure
• Community Food Projects
• Opportunities for Starting a Regional Food Systems Council
Renowned consensus builder Bob Chadwick will provide us with the tools to put our
ideas into action.
Outcome
The anticipated outcome will be a community-based framework for action towards a
more food secure Central Oregon.
• Sydney Leonard
• Debbe Chadwick
• Holly Hutton
▪ Katrina Van Dis
• Dana Martin
• Judith O'Keefe
• Kate Wells
• Gloria Olsen
4 Anna Green
Planning Committee
Wy'East Resource Conservation and Development
Wy'East Resource Conservation and Development
Neighborlmpact
Central Oregon Intergovernmental Council
OSU Extension Service
Slow Food High Desert
Heart Institute of the Cascades
Jefferson County community member
Deschutes County community member
Sponsorship Options
Gold Sponsors ($1000)
• Prominent display of logo on conference materials
o Logo on poster, agenda hand-out, and prominently displayed on screen
during the event
o Name listed in emails sent to participants and interested parties
• Prominent display of logo on website with link
• Public acknowledgement at event
• Two admittance passes to the workshop
Silver Sponsors ($500)
• Secondary display of logo on conference materials
o Logo on poster, agenda hand-out,
• Secondary display of logo on website with link
• Public acknowledgement at event
Bronze Sponsor ($250)
• Name listed on conference materials
• Secondary display of logo on website
Sustaining Community Partners (variable contribution level)
• Recognition on website
• Name listed on conference materials
OL tLOP$4OU ARIA Canoe.,
For more information please contact:
Sydney Leonard
541-548-2380 ext. 149
sydneyl@neighborimpact.org
Katrina Van Dis
541-504-3307
kvandis@coic.org
WIT NMONEIIN
IK1L QYERN1IENTIL
OINCIL
Central Oregon Intergovernmental Council (COIC)
Bylaws
The Central Oregon Intergovernmental Council (COIC) is an intergovernmental entity established
by parties to an intergovernmental agreement under the authority of the State of Oregon's
Intergovernmental Cooperation Statutes ORS 190.003 to 190.110 and formalized by Articles of
Agreement dated September 30, 1975 amended as of July 20, 1978, January 18, 1979, April 26,
1984 and November 28, 1985.
I. Purpose
These Bylaws shall be adopted by the Central Oregon Intergovernmental Council to facilitate
the business of COIC and to assist in meeting those purposes set forth in the Articles of
Agreement.
II. Organization Procedures
A. Meetings:
(Revised 5/2/07, II.A.1.)
1. Regular Meetings: Unless specifically changed by action of the Board of Directors,
meetings of the Board of Directors shall be held on the first Thursday of each month.
All regular dates, time and place of meetings shall be determined by a majority vote
of the members. The Chair may cancel a regular monthly meeting, notifying
representatives not less than five (5) days nor more than ten (10) days prior to the
meeting. If a quorum cannot be convened, the Executive Director may cancel a
meeting.
2. Special Meetings: Special meetings may be called by the Chair or a simple majority
of the voting membership of the Board of Directors. Notice shall be given to all
voting members not less than 48 hours prior to the date of the meeting.
3. Notice of Regular Meetings: The Executive Director shall notify representatives to
the Board of Directors of regular meetings not less than five (5) days nor more than
ten (10) days prior to the date of the meeting. At such times as an official
representative will be unable to attend a Board of Directors meeting, it shall be their
responsibility to notify the member agency's alternate representative to attend.
B. Quorum: A quorum shall consist of a simple majority of the voting membership of the
Board of Directors of which one-half (1/2) of the voting membership in attendance shall
be elected officials. At any meeting in which this prescribed quorum requirement is
initially met, the Board of Directors may continue to transact business, notwithstanding
the subsequent withdrawal of Board members from the meeting.
Central Oregon Intergovernmental Council Bylaws
Page 1 of 6
Adopted 2/20/2003, Revised 5/3/07