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HomeMy WebLinkAbout2010-09-20 Work Session Minutes Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, SEPTEMBER 20, 2010 ___________________________ Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; and, for portions of the meeting, Judith Ure, Administration; Ronda Connor, Personnel; David Inbody, Assistant to the Administrator; Scott Cooper, Andrew Spreadborough, Jim Fleming, Carol Swendsen, and Alden Swendsen for the La Pine Community Kitchen; media representative Hillary Saraceno of The Bulletin; and three other citizens. Chair Luke opened the meeting of 1:30 p.m. 1. Review of Grant Application for La Pine Community Kitchen. Judith Ure stated that the grant was turned down for a variety of reasons, the most significant being the property site, which is bigger than the State thinks it should be. They got a great deal on the property, which involves three lots. All three are owned by one party. Perhaps a separate funding source might be needed for the third lot. There are no criteria on what size property is needed, and cost does not seem to be a factor. Mr. Cooper added that additional space in the parking lot is needed for snow removal. Ms. Ure said that they would need additional coordination with the Oregon Food Bank, which is being scheduled. UNGER: Move Board endorsement of the grant and Chair signature. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners’ Work Session Monday, September 20, 2010 Page 1 of 5 Pages Minutes of Board of Commissioners’ Work Session Monday, September 20, 2010 Page 2 of 5 Pages 2. HealthStat Update. Jim Apetz and Christy Caffee, the account manager for HealthStat, gave an update on the employee health clinic to be operated through their company, Healthstat. Ms. Connor said they are getting questions about the prescription program and how young children can be to be covered. They are conducting interviews for the medical staff positions at this time. The current plan is one part-time position for mid-level care, and two part-time nurses plus staff. More will be known about staffing levels once the plan has begun to be utilized. Mr. Apetz feels the clinic will be operational around the first of the year. A variety of issues were addressed. 3. Policy Changes: Vendor Policy (Update); Sustainability Purchasing (New). Eric Kropp went over the updated vendor policy and the new sustainability policy. Commissioner Luke asked about posting events for non-profits or fundraising information. Mr. Kanner stated that the vendor policy primarily applies to outside vendors. UNGER: Move County Administrator signature. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. _______________________________ Commissioner Luke said that he has a problem with the sustainability purchasing policy. He asked if energy star products should be purchased if they are more than 5% more in cost. Mr. Kropp stated that an analysis could be done to compute overall costs. Commissioner Luke stated that the LEED certification could be very costly. Commissioner Unger said that the LEED standards can be used but the process to obtain the plaque, which is expensive, might not be necessary. Minutes of Board of Commissioners’ Work Session Monday, September 20, 2010 Page 3 of 5 Pages Commissioner Baney asked how to cultivate and encourage employees to purchase items that are more sustainable. Sometimes it is more expensive at the beginning. Mr. Kropp said that training could be used within the County to clarify how and what to buy. UNGER: Move County Administrator signature. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes no. (Split vote.) 4. Other Items. Scott Cooper gave a brief update of the Project Mobile Connect event, which was very successful and had more attendees than at previous events. The need is obviously greater now. _______________________________ Dave Kanner asked if the Board wanted to continue discussions with Rocky Mountain Products, who has requested a loan greater than granted by the Board. Commissioner Luke said that the property taxes are in arrears. Commissioner Unger stated they are working with EDCO and it should be left up to them. If EDCO feels that more should be done, they can make a recommendation. Commissioner Baney said that she feels they should be heard. She thinks that what was presented by EDCO was not exactly what Rocky Mountain had thought would be presented. Mr. Kanner noted that no mention of getting funds from other sources was in the letter. EDCO, who are the experts, felt that the amount granted, $56,000, was adequate although EDCO said they wanted $100,000. Commissioner Baney said that perhaps EDCO’s role needs to be clarified, including whether EDCO is representing the business or the County. Commissioner Unger feels that a written response to the letter would be adequate and may eliminate some confusion. Minutes of Board of Commissioners’ Work Session Monday, September 20, 2010 Page 4 of 5 Pages Commissioner Luke observed that if a meeting was allowed with the applicant, this opens the door to others who want to bypass what EDCO feels is appropriate. EDCO has the information needed to determine at what level funding should occur. The company’s information would not remain private if it was presented to the County. If more discussion is needed after the letter is drafted and sent, the subject can come before the Board again. _______________________________ A Community Leaders’ Summit on Diabetes will take place on September 29, 2010 at 5:00 p.m. Commissioner Baney said she would attend. _______________________________ Commissioner Baney said she has been contacted four times by the medical marijuana people. She is not excited about meeting with them as she has strong feelings about drugs in general. Mr. Kanner stated that another person keeps contacting the Board regarding drafting a letter relating to the war in Afghanistan. The Commissioners agreed that it is not the role of the Board to get involved with these issues, although individually they can get involved with whatever they want. _______________________________ Concerning strategy for future legislation, Commissioner Unger asked if more information needs to be shared to educate the legislators on what is needed locally. Various topics were discussed including Saturday market provisions, the status of mental health and Commission on Children & Families’ funding, and the OLCC. _______________________________ Mr. Kanner said that he has been asked about the Lower Bridge mine site, the bigger portion on the west side. Conditions have been met on what was required on the east side. The Commissioners asked that an update be given on Wednesday. The problem is that no one has authority over the site because it was pre-DOGAMI. It is not eligible for Super Fund oversight because there is no hazard per Super Fund criteria. The soil is naturally occurring and is not considered a pollutant, even though the dust is a problem per the local residents. _______________________________