HomeMy WebLinkAbout2010-09-29 Work Session Minutes0 Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 29, 2010
Present were Commissioners Dennis R. Luke, Tammy Baney and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; and, for a portion of the meeting, Mark Pilliod, Steve Bell
and Laurie Craghead, County Counsel; Tom Anderson, Nick Lelack, Cynthia
Smidt, Will Groves and Peter Russell, Community Development; Joe Stutler,
County Forester; Marty Wynne, Finance; Planning Commissioner Ed Criss;
Hillary Borrud of The Bulletin; and twelve other citizens.
Chair Luke opened the meeting at 1:30 p.m.
1. Tax/Finance Update.
Marty Wynne distributed a trade sheet from an investment group, which shows
an average yield of 0.25%. The County's yield on investments is higher
because they were purchased some time ago.
The Health Benefits Trust fund costs are projected year-end to be high, based
on a poor month in July. September is doing much better. It is difficult to
average early in the fiscal year.
In regard to the Fair/Expo fund, the new format projects special event revenue
to come in better than budget.
Regarding pension bonds (PERS), normally there is a ten-year call. The
company that bid on the bonds that year for the State said that the clients did
not care about a call date, but there will be one for about $610,000. The present
value savings is considerable.
Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010
Page 1 of 7 Pages
2. Discussion of Implementation of Senate Bill 360 — Defensible Space.
Joe Stutler discussed the problem of unprotected defensible space in the County
and a proposed ordinance or policy to address those areas, referring to an
oversized map that detailed wildfire history over the years. (A copy of the
proposal is attached for reference.) The number of homes involved is 504 and
about 1,500 people, and 793 properties.
Commissioner Luke asked why it is necessary to include areas of the County
that are mostly brush and grazing land. Mr. Stutler stated that a fire in those
areas can move through quickly and be hard to contain, and there is no quick
way to get there. The ranchers cannot afford to lose their grazing areas as it
puts them out of business for several years.
Senate Bill 360 details the criteria that need to be followed regarding defensible
space. Non-compliant property owners can be liable for the expense involved
suppressing fire and other costs, up to $100,000. Some options have been
developed on a local level for the Board to review.
Commissioner Luke asked how a property becomes certified. Mr. Stutler said
there is an agreement with ODF&W, which is the agency that monitors this.
Commissioner Luke asked if any counties have adopted language that is stricter
than that found in SB 360. Mr. Stutler replied that if the County does this, it
has to take on more of the enforcement of the policy. He is more in favor of
education rather than Code enforcement at this time.
Dave Kanner said that there would be no suppression costs on unprotected
lands since no one would respond. Mr. Stutler replied that if the fire spreads to
other properties, there would be. The Forest Service and BLM expect some
level of suppression or protection from the local entity. Mr. Kanner stated that
the County does not have a fire department; the rural fire districts or Forest
Service would be the ones to respond. Mr. Stutler said that they might send a
bill to the County. Commissioner Luke noted that there is a lot of federal land
that no one is going to treat. Mr. Stutler said the idea is to try to keep wildfire
from reaching other properties, especially those with structures. He feels that
SB 360 can be implemented but needs to be enhanced.
Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010
Page 2 of 7 Pages
Steve Bell explained that relying on the citation method is a problem when
dealing with out of area property owners, as the citation has to be physically
presented to them. As a practical measure, there would be nothing that could be
done in this situation. Mr. Stutler said that other areas that adopted community
fire plans worked with their absentee owners, but there was the involvement of
the rest of the property owners to help emphasize how important it was.
Getting the property owners engaged is the important thing.
Mr. Bell added that language and a process would have to be developed to put
any `teeth' in the policy. Some counties are looking at an internal process
whereby a civil penalty is assessed against the property regardless where the
property owner is.
Commissioner Baney feels that a warning might be enough to get the attention
of property owners, even though it has no legal impact.
Commissioner Luke said that most of the work being done is on a volunteer
basis, and many people and communities have complied. He suggested
following SB 360 as established, and step up enforcement later if it isn't
working. Mr. Stutler stated that what is different is the consequences of failure
in an unprotected area, as the results can be much more devastating. Some
locations and property owners are going to comply while others won't. He
feels something a little stronger needs to be put into place.
Mr. Stutler said that there were public hearings on this issue, and the majority
of people seem to feel that the language needs to be stronger than that in SB
360. Mark Pilliod stated that the Board has jurisdiction over the entire county
outside of municipalities and state and federal land; he feels that the
consequences of having one owner who does not comply but puts others at risk
needs to be considered.
Commissioner Luke said that non-compliance with SB 360 only results in a
citation if there is a fire with consequences due to the non-compliance. Mr.
Pilliod noted that the focus needs to be on unprotected lands.
Commissioner Unger stated that perhaps this program could perhaps mirror the
weed program. Other agencies should be contacted and all should have similar
programs so the public is not confused. Everyone should be on the same page.
There are many things that can be done to minimize the danger of wildfire.
Commissioner Luke suggested that the Board give this some thought for a week
or two and provide input to Mr. Stutler and Counsel in the meantime.
Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010
Page 3 of 7 Pages
3. Discussion of 4R/Robinson Application for Zone Change.
Will Groves said that the hearing was originally scheduled for October 4, but
because of notice requirements, it will have to be later in the month. He said
that the property affected is located at Deschutes Junction, adjacent to their
current business operation. (He referred to a map of the area.)
Commissioner Luke disclosed that when he toured the applicant's new building,
they did mention this idea.
In 2009, a modification of use was given to allow the storage and crushing of
material. The applicant would like to expand its operation by about 30 acres. It
is currently zoned EFU but there is no history of the area being farmed, and the
Hearings Officer stated that the soil does not meet the qualifications of
agricultural use and met all requirements. However, it involves a Goal
exception and therefore needs to go to the Board.
There was opposition to the application from a neighbor, Jan Elrod, and
LandWatch. The applicant has indicated they would move the trucking
operations to lessen the impact of trucks starting up and the resulting fuel fumes
on the Elrod property. LandWatch has dropped its opposition after the size of
the parcel was reduced.
Mr. Groves stated that there would be two limited -use combining zones
involved, making it more complicated. Crushing of minerals is allowed
outright due to historical use. Normally it requires a conditional use permit, so
part of it would have to be permitted. This would allow for better compatibility
with the neighbors.
The Board asked for any available historical information showing the uses in
the area.
4. Discussion of a Text Amendment regarding Land Use and Transportation
Policies at Deschutes Junction.
Peter Russell stated that he means to discuss just a few issues relating to
Deschutes Junction today. Commissioner Luke asked about the history of the
"Funny Farm" property, both when it was on the west side of Highway 97 and
where it is today.
Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010
Page 4 of 7 Pages
Mr. Russell said that some zoning was changed to rural commercial in 2002.
There used to be a lot more commercial uses in that specific area.
Unincorporated service areas were examined in 1993. In 1994, LCDC asked
for a list of unincorporated communities and Deschutes Junction was not on it.
In 2002 a public process was followed and this area was not included once
again. It was felt not to meet the criteria. There is one building, the big now
pink building, previously Buffet Flats, that is zoned for this as a single
permanent residential dwelling. To make a zone change, a private party can
pursue it or the County can initiate it. No matter which way the declaratory
ruling goes, it will end up being appealed. Mr. Russell asked which would be
the preference of the County.
Commissioner Luke asked if the adult bookstore was taken out when the
interchange was built; no one seemed to know at this time. Mr. Russell said
that in 2002 that area was left out of the list of unincorporated communities.
There have been no substantive changes in land use in that area since there, but
that is because it would be almost impossible to make those changes under the
current land use system.
Nick Lelack said that each unincorporated community has its own criteria. The
only thing that Deschutes Junction could have been at one time was a rural
service center. Mr. Russell said that it does not necessarily need to be
continuously occupied if it has only had one use. Ms. Craghead said that the
declaratory ruling is to determine whether the uses should carry forward; and
whether this is still a permanent residence. Mr. Russell stated then it would
have to be decided if it is a rural service center. It is a long process. It would
not be done administratively because there would be opposition, so it would go
to the Planning Commission or a Hearings Officer. Ms. Craghead said that the
Board could also call it up in certain situations.
Commissioner Luke asked how the pipe company can just sell product and not
manufacture it since it is an industrial area. They have been there for a long
time; no one seemed to know the history of that property.
Commissioner Baney observed that she was pushing for a comprehensive plan
update in part to help clarify issues with aeras like this one. Mr. Russell stated
that there are a lot of things to be considered beyond the use of the property,
such as traffic impacts and the future of the interchange at that location,
especially in view of the potential expansion of the City of Bend and the future
development of Juniper Ridge, which will come to almost Deschutes Jucntion.
That will change a lot about the area.
Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010
Page 5 of 7 Pages
Planning Commissioner Ed Criss was invited to comment. Ms. Craghead said
that this meeting would need to be part of the record regarding this issue. It is a
quasi-judicial matter and any correspondence received would be part of the
record. Proper notice will be needed.
Mr. Criss said that the Planning Commission was concerned about all of the
different uses over the years. The property has had certain uses allowed that
were taken away at some point. There have been questions raised about the
process over the years and whether it was done publicly or properly. The
Planning Commission wondered if this should be initiated by the County or by
property owners. On the east side, there are commercial uses operating in an
industrial area. The use of land in that area is very confusing and convoluted.
There is a question as to whether the agriculturally -zoned land there is actually
useable for agriculture.
Commissioner Baney feels that having the Hearings Officer handle this may not
be adequate. There are too many complexities of what was and what is and
what should be. The County has held back addressing this because of the
difficulties involved. Ms. Craghead said the Planning Commission has found
the same problems and feels that this cannot be a routine part of the
comprehensive plan update. Changing the designation of the area will take a lot
more time than the update will allow.
Mr. Lelack said the Planning Commission would like the issue resolved as well.
If the Board wants to address this, a hearing on October 13 and a continuation
into next year would be likely. This would help with the policy approach.
Commissioner Luke suggested that a declaratory ruling be made by staff, in
conjunction with an application from the property owner, so that the Board can
call it up, as there will likely be an appeal and this approach would be less
expensive overall. Mr. Lelack reminded the Board that this is essential to
determining the future of the entire local area, not just this one parcel.
5. Update of Commissioners' Meetings and Schedules.
Commissioner Unger went to a childcare services meeting yesterday, and is
involved in a Neighborlmpact meeting later today.
Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010
Page 6 of 7 Pages
Commissioner Baney said she attended a COCC meeting and will attend
another meeting regarding diabetes awareness this week. Next week she will be
talking to people about uses for the Plaza Motel site. She will be out of the
office October 6 through 11.
6. Other Items.
None were discussed.
Being no further items discussed, the meeting adjourned at 3:20 p.m.
41)
DATED this j Day of lei 2010 for the
Deschutes County Board of Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke, Chair
&(,
Alan Unger, Vice Chair
ammy Baney, Com ssioner
Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, SEPTEMBER 29, 2010
PLEASE NOTE: A quorum of the Deschutes County Planning Commission
may be present for this meeting.
1. Tax/Finance Update — Marty Wynne
2. Discussion of Implementation of Senate Bill 360 — Defensible Space — Joe
Stutter
3. Discussion of 4R/Robinson Application for Zone Change — Will Groves
4. Discussion of a Text Amendment regarding Land Use and Transportation
Policies at Deschutes Junction — Peter Russell
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Wed., Sept. 29, 2010
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September 29, 2010.
(1) Monthly Investment Report
(2) August 2010 Financials
Investment Income
Fiscal Year 2010-11
Aug -10 I Y -T -D
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Total Investments $ 108,413,832
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Home Federal Bank - CD
Wachovia Corp - CN
Columbia State Bank - CD
General Elec - CN
FHLB
South Valley Bank - CD
(Sterling Savings Bank - CD
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Wells Fargo CN
Umpqua Bank - CD
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Bank of the Cascades - CD
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Bank of America
Bank of the Cascades I
Columbia River
Home Federal Bank
Key Bank
Liberty Bank
Piper Jaffray
RBC Dain Rauscher
Seattle NW Securities
South Valley Bank
Sterling Savings Bank
Umpqua Bank
Wells Fargo
Bankers' Acceptances
Commercial Paper
Corporate Notes
Federal Agencies
Time Certificates of De
US Treasuries
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Memorandum
Date: September 14, 2010
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find August 2010 financial reports for the following funds: General
(001), Community Justice — Juvenile (230), Sheriffs (255, 701, 702), Public Health
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice — Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705) and Health Benefits Trust
(675), Fair & Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non -Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
NET (Resources - Requirements)
GENERAL FUND
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
IY
CoII. %
$ 8,300,000 $ 9,677,699 $ 1,377,699 100% 117% $8,300,000 $9,677,699 $ 1,377,699
3,427,667 252,543 (3,175,124) 17% 1% a) 20,566,000 20,566,000
399,523 652,055 252,532 17% 27% b) 2,397,138 2,397,138
132,615 184,050 51,435 17% 23% c) 795,690 795,690
203,452 255,632 52,180 17% 21% 1,220,714 1,220,714
2,066 378 (1,688) 17% 3% 12,398 12,398
52,350 14,870 (37,480) 17% 5% 314,100 314,100
30,033 48,909 18,876 17% 27% c) 180,200 180,200
11,311 (11,311) 17% 0% 67,866 67,866
15,189 15,029 (160) 17% 16% 91,132 91,132
333 333 0 17% 17% 2,000 2,000
4,274,539 1,423,800 (2,850,739) 17% 6% 25,647,238 25,647,238
•
12,574,539 11,101,499 (1,473,040) 17% 33% 33,947,238 35,324,937 1,377,699
563,703
247,355
12,567
813,688
141,152
43,700
42,205
18,701
365,315
1,247,129
3,495,515
2,162,361
5,657,876
6,916,663
518,628
198,758
11,420
760,340
133,482
43,661
42,886
17,866
148,155
1,875,196
2,208,068
4,083,264
7,018,235
45,075
48,597
1,147
53,348
7,670
39
(681)
835
217,160
1,247,129
1,620,319
(45,707)
1,574,612
101,572
17%
17%
17%
Exp. %
a) Approximately 85% of the property taxes are collected in October and November
b) YTD Actual includes annual federal payment in lieu of taxes - $471,913
c) YTD Actual includes A&T grant received quarterly in advance
15%
13%
15%
16%
16%
17%
17%
16%
7%
n/a
9%
17%
12%
3,382,219
1,484,127
75,403
4,882,127
846,910
262,197
253,227
112,203
2,191,887
7,482,774
20,973,074
12,974,164
33,947,238
3,382,219
1,484,127
75,403
4,882,127
846,910
262,197
253,227
112,203
2,191,887
- 7,482,774
13,490,300 7,482,774
12,974,164
26,464,464 7,482,774
8,860,473 8,860,473
Year End
$
Budget
Projection
Variance
$ 8,300,000 $ 9,677,699 $ 1,377,699 100% 117% $8,300,000 $9,677,699 $ 1,377,699
3,427,667 252,543 (3,175,124) 17% 1% a) 20,566,000 20,566,000
399,523 652,055 252,532 17% 27% b) 2,397,138 2,397,138
132,615 184,050 51,435 17% 23% c) 795,690 795,690
203,452 255,632 52,180 17% 21% 1,220,714 1,220,714
2,066 378 (1,688) 17% 3% 12,398 12,398
52,350 14,870 (37,480) 17% 5% 314,100 314,100
30,033 48,909 18,876 17% 27% c) 180,200 180,200
11,311 (11,311) 17% 0% 67,866 67,866
15,189 15,029 (160) 17% 16% 91,132 91,132
333 333 0 17% 17% 2,000 2,000
4,274,539 1,423,800 (2,850,739) 17% 6% 25,647,238 25,647,238
•
12,574,539 11,101,499 (1,473,040) 17% 33% 33,947,238 35,324,937 1,377,699
563,703
247,355
12,567
813,688
141,152
43,700
42,205
18,701
365,315
1,247,129
3,495,515
2,162,361
5,657,876
6,916,663
518,628
198,758
11,420
760,340
133,482
43,661
42,886
17,866
148,155
1,875,196
2,208,068
4,083,264
7,018,235
45,075
48,597
1,147
53,348
7,670
39
(681)
835
217,160
1,247,129
1,620,319
(45,707)
1,574,612
101,572
17%
17%
17%
Exp. %
a) Approximately 85% of the property taxes are collected in October and November
b) YTD Actual includes annual federal payment in lieu of taxes - $471,913
c) YTD Actual includes A&T grant received quarterly in advance
15%
13%
15%
16%
16%
17%
17%
16%
7%
n/a
9%
17%
12%
3,382,219
1,484,127
75,403
4,882,127
846,910
262,197
253,227
112,203
2,191,887
7,482,774
20,973,074
12,974,164
33,947,238
3,382,219
1,484,127
75,403
4,882,127
846,910
262,197
253,227
112,203
2,191,887
- 7,482,774
13,490,300 7,482,774
12,974,164
26,464,464 7,482,774
8,860,473 8,860,473
COMM JUSTICE -JUVENILE
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY
Coll. %
RESOURCES:
Beg. Net Working Capital $ 987,000 $ 1,039,997 $ 52,997 100% 105% $ 987,000 $ 1,039,997 $ 52,997
Revenues
Federal Grants 2,588 (2,588) 17% 0% a) 15,527 15,527
SB #1065 -Court Assess. 10,000 6,837 (3,163) 17% 11% 60,000 60,000
Discovery Fee 2,667 1,675 (992) 17% 10% 16,000 16,000
Food Subsidy 6,333 (6,333) 17% 0% 38,000 38,000
OYA Basic & Diversion 56,668 (56,668) 17% 0% a) 340,006 340,006
Inmate/Prisoner Housing 16,667 8,100 (8,567) 17% 8% 100,000 100,000
Inmate Commissary Fees 17 43 26 17% 43% 100 100
Contract Payments 14,748 (14,748) 17% 0% 88,490 88,490
Miscellaneous 50 20 (30) 17% 7% 300 300
MIP Diversion Fees 167 50 (117) 17% 5% 1,000 1,000
Interest on Investments 2,833 1,704 (1,129) 17% 10% 17,000 17,000
Leases 400 400 17% 17% 2,400 2,400
Grants - Private 83 219 136 17% 44% 500 500
Health & Human Svcs Chg 1,000 (1,000) 17% 0% 6,000 6,000
CCF Interfund Grant 10,083 (10,083) 17% 0% a)b) 60,495 96,500 36,005
Interfund Grant 3,333 (3,333) 17% 0% a) 20,000 20,000
Total Revenues 127,637 19,048 (108,589) 17% 2% 765,818 801,823 36,005
Transfers In -General Fund 923,864 923,864 - 17% 17% 5,543,186 5,543,186
TOTAL RESOURCES 2,038,501 1,982,909 (55,592) 17% 27% 7,296,004 7,385,006 89,002
REQUIREMENTS:
Expenditures
Community Justice -Juvenile
Personal Services
Exp. %
493,993 449,701 44,292 17% 15% 2,963,956 2,963,956
Materials and Services 199,981 139,121 60,860 17% 12% 1,199,886 1,199,886
Capital Outlay 17 17 17% 0% 100 100
Juvenile Resource Center
Personal Services 389,244 369,256 19,988 17% 16% 2,335,462 2,335,462
Materials and Services 29,249 30,762 (1,513) 17% 18% c) 175,494 175,494
Contingency 103,518 103,518 17% n/a 621,106 - 621,106
TOTAL REQUIREMENTS 1,216,002 988,840 227,162 17% 14% 7,296,004 6,674,898 621,106
NET (Resources - Requirements) 822,499 994,069 171,570 710,108 710,108
a) Reimbursements received quarterly in arrears
b) Additional funding from CCF allocated for Juvenile programs
c) Negative variance due to a $10,000 annual subscription expended in July
Year End
Budget
Projection
Variance
Beg. Net Working Capital $ 987,000 $ 1,039,997 $ 52,997 100% 105% $ 987,000 $ 1,039,997 $ 52,997
Revenues
Federal Grants 2,588 (2,588) 17% 0% a) 15,527 15,527
SB #1065 -Court Assess. 10,000 6,837 (3,163) 17% 11% 60,000 60,000
Discovery Fee 2,667 1,675 (992) 17% 10% 16,000 16,000
Food Subsidy 6,333 (6,333) 17% 0% 38,000 38,000
OYA Basic & Diversion 56,668 (56,668) 17% 0% a) 340,006 340,006
Inmate/Prisoner Housing 16,667 8,100 (8,567) 17% 8% 100,000 100,000
Inmate Commissary Fees 17 43 26 17% 43% 100 100
Contract Payments 14,748 (14,748) 17% 0% 88,490 88,490
Miscellaneous 50 20 (30) 17% 7% 300 300
MIP Diversion Fees 167 50 (117) 17% 5% 1,000 1,000
Interest on Investments 2,833 1,704 (1,129) 17% 10% 17,000 17,000
Leases 400 400 17% 17% 2,400 2,400
Grants - Private 83 219 136 17% 44% 500 500
Health & Human Svcs Chg 1,000 (1,000) 17% 0% 6,000 6,000
CCF Interfund Grant 10,083 (10,083) 17% 0% a)b) 60,495 96,500 36,005
Interfund Grant 3,333 (3,333) 17% 0% a) 20,000 20,000
Total Revenues 127,637 19,048 (108,589) 17% 2% 765,818 801,823 36,005
Transfers In -General Fund 923,864 923,864 - 17% 17% 5,543,186 5,543,186
TOTAL RESOURCES 2,038,501 1,982,909 (55,592) 17% 27% 7,296,004 7,385,006 89,002
REQUIREMENTS:
Expenditures
Community Justice -Juvenile
Personal Services
Exp. %
493,993 449,701 44,292 17% 15% 2,963,956 2,963,956
Materials and Services 199,981 139,121 60,860 17% 12% 1,199,886 1,199,886
Capital Outlay 17 17 17% 0% 100 100
Juvenile Resource Center
Personal Services 389,244 369,256 19,988 17% 16% 2,335,462 2,335,462
Materials and Services 29,249 30,762 (1,513) 17% 18% c) 175,494 175,494
Contingency 103,518 103,518 17% n/a 621,106 - 621,106
TOTAL REQUIREMENTS 1,216,002 988,840 227,162 17% 14% 7,296,004 6,674,898 621,106
NET (Resources - Requirements) 822,499 994,069 171,570 710,108 710,108
a) Reimbursements received quarterly in arrears
b) Additional funding from CCF allocated for Juvenile programs
c) Negative variance due to a $10,000 annual subscription expended in July
SHERIFF - Fund 255
Statement of Financial Operating Data
Two Months Ended August 31, 2010
rBudget
Year to Date
Actual
Variance
FY%
CoII. %
RESOURCES:
Beg. Net Working Capital $
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
3,804,910
2,277,657
$ 207,689 $ 207,689 100% n/a $ - $ 207,689 $ 207,689
3,804,910
2,277,657
- 2,658
Total Revenues 6,082,567 6,085,225
TOTAL RESOURCES 6,082,567
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division 467,611
Civil 133,073
Automotive/Communications 242,173
Investigations/Evidence 275,132
Patrol/Civil/Comm Supp 1,304,775
Records 110,064
Adult Jail 1,658,949
Court Security 40,142
Emergency Services 29,074
Special Services Division 189,567
Regional Work Center 461,569
Training Division 55,000
Other Law Enforcement Svcs 96,153
Non -Departmental 47,170
Contingency 938,781
Transfers Out - D/S Fund 33,333
17% 17%
- 17% 17%
2,658 17% n/a
2,658 17% 17%
22,829,457 22,829,457
13, 665, 939 13, 665,939
2,658
2,658
36,495,396 36,498,054 2,658
6,292,914 210,347 17% 17% 36,495,396 36,705,743 210,347
422,212
145,157
456,117
268,931
1,199,219
101,564
1,366,543
44,648
27,551
213,504
408,796
51,982
90,074
13,836
45,399
(12,084)
(213,944)
6,201
105,556
8,500
292,406
(4,506)
1,523
(23,937)
52,773
3,018
6,079
33,334
938,781
17%
17%
17%
17%
1 7%
1 7%
1 7%
17%
1 7%
1 7%
1 7%
17%
1 7%
1 7%
1 7%
Exp. %
1 5%
1 8%
31 %
1 6%
1 5%
1 5%
1 4%
1 9%
1 6%
1 9%
1 5%
1 6%
1 6%
5%
n/a
33,333 17% 0%
TOTAL REQUIREMENTS 6,082,566
NET (Resources - Requirements)
2,805,668
798,436
a) 1,453,036
1,650,792
7,828,651
660,386
9,953,695
240,851
174,441
1,137,404
2,769,411
330,000
576,917
283,018
5,632,690
2,805,668
798,436
1,453,036
1,650,792
7,828,651
660,386
9,953,695
240,851
174,441
1,137,404
2,769,411
330,000
576,917
283,018
- 5,632,690
200,000 200,000
4,810,134 1,272,432 17% 13% 36,495,396 30,862,706 5,632,690
1,482,780 1,482,779
a) Annual expenditure for Interagency Communications System was made in July
- 5,843,037 5,843,037
Year End
Budget
Projection
Variance
$ 207,689 $ 207,689 100% n/a $ - $ 207,689 $ 207,689
3,804,910
2,277,657
- 2,658
Total Revenues 6,082,567 6,085,225
TOTAL RESOURCES 6,082,567
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division 467,611
Civil 133,073
Automotive/Communications 242,173
Investigations/Evidence 275,132
Patrol/Civil/Comm Supp 1,304,775
Records 110,064
Adult Jail 1,658,949
Court Security 40,142
Emergency Services 29,074
Special Services Division 189,567
Regional Work Center 461,569
Training Division 55,000
Other Law Enforcement Svcs 96,153
Non -Departmental 47,170
Contingency 938,781
Transfers Out - D/S Fund 33,333
17% 17%
- 17% 17%
2,658 17% n/a
2,658 17% 17%
22,829,457 22,829,457
13, 665, 939 13, 665,939
2,658
2,658
36,495,396 36,498,054 2,658
6,292,914 210,347 17% 17% 36,495,396 36,705,743 210,347
422,212
145,157
456,117
268,931
1,199,219
101,564
1,366,543
44,648
27,551
213,504
408,796
51,982
90,074
13,836
45,399
(12,084)
(213,944)
6,201
105,556
8,500
292,406
(4,506)
1,523
(23,937)
52,773
3,018
6,079
33,334
938,781
17%
17%
17%
17%
1 7%
1 7%
1 7%
17%
1 7%
1 7%
1 7%
17%
1 7%
1 7%
1 7%
Exp. %
1 5%
1 8%
31 %
1 6%
1 5%
1 5%
1 4%
1 9%
1 6%
1 9%
1 5%
1 6%
1 6%
5%
n/a
33,333 17% 0%
TOTAL REQUIREMENTS 6,082,566
NET (Resources - Requirements)
2,805,668
798,436
a) 1,453,036
1,650,792
7,828,651
660,386
9,953,695
240,851
174,441
1,137,404
2,769,411
330,000
576,917
283,018
5,632,690
2,805,668
798,436
1,453,036
1,650,792
7,828,651
660,386
9,953,695
240,851
174,441
1,137,404
2,769,411
330,000
576,917
283,018
- 5,632,690
200,000 200,000
4,810,134 1,272,432 17% 13% 36,495,396 30,862,706 5,632,690
1,482,780 1,482,779
a) Annual expenditure for Interagency Communications System was made in July
- 5,843,037 5,843,037
SHERIFF 701
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $4,722,862 $ 5,478,092 $ 755,230 100%
Revenues
Tax Revenues - Current 2,475,599 (2,475,599) 17%
Tax Revenues - Prior 107,000 181,788 74,788 17%
Federal Grants 5,833 (5,833) 17%
State Grant 8,079 18,162 10,083 17%
Transp. of State Wards 833 (833) 17%
SB 1145 329,110 493,665 164,555 17%
Des. Cty Video Lottery Grant 833 (833) 17%
Des Cty Court Security 15,833 15,809 (24) 17%
Title 111 Reimbursement 25,000 (25,000) 17%
Transport 667 (667) 17%
DC Fair & Expo Center 2,925 2,925 17%
Inmate Commissary Fees 8,000 13,679 5,679 17%
Work Center Work Crews 4,167 4,050 (117) 17%
Concealed Handgun Classes 1,000 975 (25) 17%
Soc Sec Incentive -Fed 833 1,600 767 17%
Miscellaneous 833 1,673 840 17%
Oregon Mentors 2,120 2,120 17%
Medical Services Reimb 2,000 3,301 1,301 17%
Restitution 167 2,695 2,528 17%
Sheriff Fees 26,667 49,559 22,892 17%
Interest 4,722 6,010 1,288 17%
Interest on Unsegregated 589 68 (521) 17%
Donations 200 200 17%
Total Revenues 3,017,764 798,279 (2,219,485) 17%
TOTAL RESOURCES
116% $ 4,722,862
0%
28%
0%
37%
0%
25%
0%
17%
0%
0%
n/a
28%
16%
16%
32%
33%
n/a
28%
270%
31%
21%
2%
n/a
4%
a) 14,853,594
642,000
35,000
48,475
5,000
b) 1,974,660
5,000
95,000
150,000
4,000
48,000
25,000
6,000
5,000
5,000
12,000
1,000
160,000
28,333
3,533
$ 5,478,092 $ 755,230
14,853,594
642,000
35,000
48,475
5,000
1,974,660
5,000
95,000
150,000
4,000
2,925
48,000
25,000
6,000
5,000
5,000
5,000
12,000
5,000
160,000
28,333
3,533
200
2,925
5,000
4,000
200
18,106,595
18,118,720 12,125
7,740,626 6,276,371 (1,464,256) 17% 27% 22,829,457 23,596,812 767,355
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 3,804,910 3,804,910
TOTAL REQUIREMENTS
- 17%
3,804,910 3,804,910
- 17%
NET (Resources - Requirements) 3,935,716 2,471,461 (1,464,256)
Exp. %
a) Approximately 85% of the property taxes are collected in October and November
b) Quarterly payments received in advance
17% 22,829,457 22,829,457
17% 22,829,457 22,829,457
767,355
767,355
Year End
Budget
Projection
Variance
116% $ 4,722,862
0%
28%
0%
37%
0%
25%
0%
17%
0%
0%
n/a
28%
16%
16%
32%
33%
n/a
28%
270%
31%
21%
2%
n/a
4%
a) 14,853,594
642,000
35,000
48,475
5,000
b) 1,974,660
5,000
95,000
150,000
4,000
48,000
25,000
6,000
5,000
5,000
12,000
1,000
160,000
28,333
3,533
$ 5,478,092 $ 755,230
14,853,594
642,000
35,000
48,475
5,000
1,974,660
5,000
95,000
150,000
4,000
2,925
48,000
25,000
6,000
5,000
5,000
5,000
12,000
5,000
160,000
28,333
3,533
200
2,925
5,000
4,000
200
18,106,595
18,118,720 12,125
7,740,626 6,276,371 (1,464,256) 17% 27% 22,829,457 23,596,812 767,355
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 3,804,910 3,804,910
TOTAL REQUIREMENTS
- 17%
3,804,910 3,804,910
- 17%
NET (Resources - Requirements) 3,935,716 2,471,461 (1,464,256)
Exp. %
a) Approximately 85% of the property taxes are collected in October and November
b) Quarterly payments received in advance
17% 22,829,457 22,829,457
17% 22,829,457 22,829,457
767,355
767,355
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
US Forest Service
State Grant
SB #1065 Court Assessment
Marine Board License Fee
Des Cty General Fund Grant
Des Cty Transient Room Tax
City of Sisters
Des Cty Tax/Fin Contract
Des Cty CDD Contract
Des Cty Solid Waste Contr
Des Cty Clerk/Election
School Districts
Security & Traffic Reimb
Seat Belt Program
Miscellaneous
Restitution
Sheriff Fees
Court Fines & Fees
Impound Fees
Restitution - Street Crimes
Interest
Interest on Unsegregated
Sale of Reportable Assets
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
SHERIFF 702
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
CoII. %
$ 1,905,939 $ 2,421,863
$ 515,924 100%
1,251,374 - (1,251,374) 17%
52,333 92,986 40,653 17%
333 (333) 17%
12,750 (12,750)
31,272 13,508 (17,764) 17%
11,167 6,837 (4,330) 17%
23,739 (23,739) 17%
117,060 (117,060) 17%
324,607 324,607 - 17%
72,109 72,109 - 17%
167 (167) 17%
9,061 9,061 - 17%
9,061 9,061 - 17%
333 (333) 17%
16,667 (16,667) 17%
2,167 1,081 (1,086) 17%
1,000 1,125 125 17%
1,667 4,000 2,333 17%
83 (83) 17%
1,667 1,596 (71) 17%
14,167 23,022 8,855 17%
2,500 1,100 (1,400) 17%
83 (83) 17%
1,667 2,081 414 17%
300 33 (267) 17%
1,667 14,904 13,237 17%
1,000 31 (969) 17%
17%
127% $ 1,905,939 $2,421,863 $ 515,924
0% a)
30%
0%
0%
7%
10%
0%
0%
17%
17%
0%
17%
17%
0%
0%
8%
19%
40%
0%
16%
27%
7%
0%
21%
2%
149% b)
1%
7,508,247
314,000
2,000
76,500
187,633
67,000
142,433
702,358
1,947,642
432,655
1,000
54,366
54,366
2,000
100,000
13,000
6,000
10,000
500
10,000
85,000
15,000
500
10,000
1,800
10,000
6,000
7,508,247
314,000
2,000
76,500
187,633
67,000
142,433
702,358
1,947,642
432,655
1,000
54,366
54,366
2,000
100,000
13,000
6,000
10,000
500
10,000
85,000
15,000
500
10,000
1,800
20,000 10,000
6,000
1,960,001 577,142 (1,382,859) 17% 5% 11,760,000 11,770,000 10,000
3,865,940 2,999,005 (866,935) 17% 22% 13,665,939 14,191,863 525,924
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 2,277,657
2,277,657
TOTAL REQUIREMENTS 2,277,657 2,277,657
NET (Resources - Requirements)
1,588,283 721,348 (866,935)
Exp. %
17% 17% 13,665,939 13,665,939
17% 17% 13,665,939 13,665,939
a) Approximately 85% of the property taxes are collected in October and November
b) Proceeds from sale of used patrol vehicles were higher than anticipated
525,924 525,924
Year End
Budget
Projection
Variance
127% $ 1,905,939 $2,421,863 $ 515,924
0% a)
30%
0%
0%
7%
10%
0%
0%
17%
17%
0%
17%
17%
0%
0%
8%
19%
40%
0%
16%
27%
7%
0%
21%
2%
149% b)
1%
7,508,247
314,000
2,000
76,500
187,633
67,000
142,433
702,358
1,947,642
432,655
1,000
54,366
54,366
2,000
100,000
13,000
6,000
10,000
500
10,000
85,000
15,000
500
10,000
1,800
10,000
6,000
7,508,247
314,000
2,000
76,500
187,633
67,000
142,433
702,358
1,947,642
432,655
1,000
54,366
54,366
2,000
100,000
13,000
6,000
10,000
500
10,000
85,000
15,000
500
10,000
1,800
20,000 10,000
6,000
1,960,001 577,142 (1,382,859) 17% 5% 11,760,000 11,770,000 10,000
3,865,940 2,999,005 (866,935) 17% 22% 13,665,939 14,191,863 525,924
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 2,277,657
2,277,657
TOTAL REQUIREMENTS 2,277,657 2,277,657
NET (Resources - Requirements)
1,588,283 721,348 (866,935)
Exp. %
17% 17% 13,665,939 13,665,939
17% 17% 13,665,939 13,665,939
a) Approximately 85% of the property taxes are collected in October and November
b) Proceeds from sale of used patrol vehicles were higher than anticipated
525,924 525,924
RESOURCES:
Beg. Net Working Capital
Revenues
PUBLIC HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
Coll. %
$1,100,000 $ 1,615,306 $ 515,306 100% 147%
Revised
Year End
Budget
Projection
Variance
$1,100,000 $1,615,306 $ 515,306
Medicare Reimbursement 1,333 - (1,333) 17% 0% 8,000 8,000
State Grant 415,830 333,869 (81,961) 17% 13% 2,494,977 2,494,977
Child Dev & Rehab Center 5,127 (5,127) 17% 0% 30,759 30,759
State Miscellaneous 34,979 - (34,979) 17% 0% 209,875 209,875
OMAP 79,633 35,644 (43,989) 17% 7% 477,800 477,800
Family Planning Exp Proj 82,500 46,570 (35,930) 17% 9% 495,000 495,000
Grants 10,833 48,773 37,940 17% 75% a) 65,000 65,000
Water Program -Base Fee 7,000 (7,000) 17% 0% 42,000 42,000
Water Program -Field Work 9,303 9,660 357 17% 17% 55,817 55,817
H2O Sys Insp-Priv Wells 33 (33) 17% 0% 200 200
Miscellaneous 55 55 17% n/a 55 55
Patient Insurance Fees 31,710 15,885 (15,825) 17% 8% 190,260 190,260
Health Dept/Patient Fees 24,829 15,946 (8,883) 17% 11% 148,975 148,975
Vital Records -Birth 6,000 4,960 (1,040) 17% 14% 36,000 36,000
Vital Records -Death 16,333 18,105 1,772 17% 18% 98,000 98,000
Environmental Health 114,558 30,065 (84,493) 17% 4% 687,350 687,350
Interest on Investments 2,817 2,064 (753) 17% 12% 16,900 16,900
Donations 1,000 29,899 28,899 17% 498% b) 6,000 31,880 25,880
Interfund Contract 31,563 (31,563) 17% 0% 189,378 189,378
Administrative Fee 4,500 4,500 17% 17% 27,000 27,000
Total Revenues 879,881 595,995 (283,886) 17% 11% 5,279,291 5,305,226 25,935
Transfers In -General Fund 386,294 386,294 - 17% 17% 2,317,765 2,317,765
Transfers In -Other 11,187 (11,187) 17% 0% 67,123 67,123
Transfers In -Gen. Fund Other 11,302 (11,302) 17% 0% 67,812 67,812
TOTAL RESOURCES 2,388,664 2,597,595 208,931 17% 29% 8,831,991 9,373,232 541,241
REQUIREMENTS:
Expenditures
Personal Services 986,777
Materials and Services 333,127
Capital Outlay 4,167
Transfers Out 25,000
Contingency 122,928
Exp. %
901,017 85,760 17% 15% 5,920,663 5,920,663
261,863 71,264 17% 13% 1,998,763 1,998,763
- 4,167 17% 0% 25,000 25,000
25,000 17% 0% 150,000 150,000
122,928 17% n/a 737,565
737,565
TOTAL REQUIREMENTS 1,471,999 1,162,880 309,119 17% 13% 8,831,991 8,094,426 737,565
NET (Resources - Requirements)
916,665 1,434,715 518,050
- 1,278,806
1,278,806
a) Health Matters -local grant for Chronic Care Program is $17,000 & Bioterrorism NACCHO grant is $10,000 received in July
b) My Future My Choice donation carry over from FY10, in the amount of $25,880
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Domestic Partnership Fee
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
School Districts
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Interfund Contract -Gen. Fund
Comm. on Children & Fam
Administrative Fee
Total Revenues
Transfers In -General Fund
Transfers In-OHP-CDO
Transfers In -Acute Care Svcs
Transfers In-ABHA
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date
Budget
Actual
Variance
FY %
Coll. %
$ 2,616,050 $ 2,651,262 $ 35,212 100% 101%
917
21,667
167
16,162
882,310
24,696
50,154
17,567
11,667
2,817
25,667
2,167
7,264
2,183
21,167
4,000
660,191
1,560 643
21,222 (445)
5 (162)
(16,162)
771,616 (110,694)
(24,696)
14,223 (35,931)
(17,567)
6,640 (5,027)
1,119 (1,698)
5,513 (20,154)
367 (1,800)
4,498 (2,766)
1,625 (558)
(21,167)
(4,000)
646,024 (14,167)
1,750,763
219,360
16,666
60,942
111,375
17% 28%
17% 16%
17% 1%
17% 0%
17% 15%
17% 0%
17%
17% 0%
17%
17%
17% 4%
17% 3%
17% 10%
17% 12%
17% 0%
17% 0%
17% 16%
5%
9%
7%
Revised
Year End
Budget
Projection
Variance
$ 2,616,050 $ 2,651,262 $ 35,212
5,500
130,000
1,000
96,969
5,293,862
148,173
300,925
105,400
70,000
16,900
154,000
13,000
43,585
13,100
127,000
24,000
3,961,146
5,500
130,000
1,000
96,969
5,293,862
148,173
300,925
105,400
70,000
16,900
154,000
13,000
43,585
13,100
127,000
24,000
3,961,146
•
1,474,412 (276,351) 17% 14% 10,504,560 10,504,560
219,360
16,666
60,942
17% 17% 1,316,158 1,316,158
17% 17% 100,000 100,000
17% 17% 365,657 365,657
(111,375) 17% 0% 668,252 668,252
4,775,156 4,422,642 (352,514) 17% 28% 15,570,677 15,605,889 35,212
1,538,318
667,150
123,333
26,194
240,117
1,437,355
448,957
100,963
218,193
123,333
26,194
240,117
2,595,112
1,886,312 708,800
Exp.
17% 16% 9,229,909 9,229,909
17% 11% 4,002,901 4,002,901
17% 0% 740,000 740,000
17% 0% 157,164 157,164
17% n!a 1,440,703 1,440,703
17% 12% 15,570,677 14,129,974 1,440,703
NET (Resources - Requirements) 2,180,044 2,536,330 356,286 - 1,475,915 1,475,915
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY
Coll.
RESOURCES:
Beg. Net Working Capital $ 686,081
Revenues
Admin -Operations 2,750
Admin -GIS 458
Admin -Code Enforcement 26,953
Building Safety 180,203
Electrical 44,442
Contract Services 30,667
Env Health -On Site Prog 47,305
Planning -Current 129,494
Planning -Long Range 58,962
Budget
Year End
Projection
Variance
613,031 $ (73,050) 100% 89% $ 686,081 $ 613,031 (73,050)
3,235 485
(458)
(774)
(13,234)
6,219
(4,429)
7,825
(7,012)
(24,099)
26,179
166,969
50,661
26,238
55,130
122,482
34,863
Total Revenues 521,234
Trans In -GF
Trans In -GF for Lng Rng Ping
TOTAL RESOURCES
17%
17%
17%
17%
17%
17%
17%
17%
17%
20%
0% a)
16%
15%
19%
14% b)
19%
16%
10% c)
16,500
2,750
161,718
1,081,217
266,652
184,000
283,830
776,962
353,771
16,500
2,500
161,718
1,081,217
266,652
184,000
283,830
776,962
353,771
(250)
485,757 (35,477) 17% 16% 3,127,400 3,127,150
42,232 42,232
86,000 86,000
- 17% 17% 253,387 253,387
- 17% 17% 516,000 516,000
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin -Operations
Admin -GIS
Admin -Code Enforcement
Building Safety
Electrical
Contract Services
Env Health -On Site Pgm
Planning -Current
Planning -Long Range
Transfers Out (D/S Fund)
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Revenues
Expenditures
Net from Operations
1,335,547 1,227,020
233,733
36,023
30,789
83,388
31,268
40,709
38,668
115,048
82,071
28,885
43,231
228,243
33,985
30,027
79,052
27,586
38,818
37,295
75,747
125,440
(250)
(108,527) 17% 27% 4,582,868 4,509,568 (73,300)
5,490
2,038
762
4,336
3,682
1,891
1,373
39,301
(43,369)
28,885
43,231
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
763,813 676,192 87,621 17%
571,734 550,828
(20,906)
485,757
676,192
(190,435)
Exp. %
16%
16%
16%
16%
15%
16%
16%
11%
25% d)
0%
n/a
1,402,396
216,135
184,732
500,330
187,606
244,251
232,006
690,290
492,427
173,310
259,385
1,402,396
216,135
184,732
500,330
187,606
244,251
232,006
690,290
492,427
173,310
259,385
15% 4,582,868 4,323,483 259,385
186,085 186,085
3,127,150
4,323,483
(1,196,333)
a) Custom GIS work revenue sporadic
b) City of Redmond receipts lag one month behind
c) Grant payments received irregularly
d) Approximately $51,000 in consultant expense was paid in a lump sum and will be reimbursed through grant revenue
ROAD
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
CoII. %
RESOURCES:
Beg. Net Working Capital $ 3,430,429 $ 3,419,603 $ (10,826) 100% 100%
Revenues
Mineral Lease Royalties 3,333 3,090 (243) 17% 15% 20,000 20,000
Forest Receipts 372,833 (372,833) 17% 0% a) 2,237,000 2,237,000
State Miscellaneous 16,164 (16,164) 17% 0% 96,984 96,984
Motor Vehicle Revenue 1,666,667 1,275,302 (391,365) 17% 13% b) 10,000,000 10,000,000
City of Bend 45,833 (45,833) 17% 0% c) 275,000 275,000
City of Redmond 58,333 (58,333) 17% 0% c) 350,000 350,000
City of Sisters 1,667 (1,667) 17% 0% c) 10,000 10,000
City of La Pine 1,667 (1,667) 17% 0% c) 10,000 10,000
Admin Recovery (SDC) 446 446 17% n/a - 500 500
Miscellaneous 3,333 5,679 2,346 17% 28% 20,000 20,000
Road Vacations 167 500 333 17% 50% 1,000 1,000
Interest on Investments 6,667 5,268 (1,399) 17% 13% 40,000 40,000
Other Bank/LGIP Interest 59 59 17% n/a - 100 100
Parking Fees 150 (150) 17% 0% 900 900
Interfund Contract 125,000 (125,000) 17% 0% d) 750,000 750,000
Equipment Repairs 41,667 14,810 (26,857) 17% 6% 250,000 250,000
Vehicle Repairs 15,000 (15,000) 17% 0% 90,000 90,000
LID Construction 1,667 (1,667) 17% 0% d) 10,000 10,000
Vegetation Management 5,833 (5,833) 17% 0% d) 35,000 35,000
Forester 4,167 (4,167) 17% 0% d) 25,000 25,000
Car Washes 500 (500) 17% 0% 3,000 3,000
Car Rental 83 (83) 17% 0% 500 500
Sale of Equip & Material 100,583 36,548 (64,035) 17% 6% 603,500 603,500
$ 3,430,429 $ 3,419,603 $ (10,826)
Total Revenues 2,471,314 1,341,702 (1,129,612) 17% 9% 14,827,884 14,828,484 600
Trans In - Solid Waste
Trans In - Transp SDC
Trans In -Road Imp Res
TOTAL RESOURCES
48,624
33,333
2,007
(48,624) 17% 0%
(33,333) 17% 0%
(2,007) 17% 0%
291,740
200,000
12,040
291,740
200,000
12,040
5,985,707 4,761,305 (1,191,069) 17% 32% 18,762,093 18,751,867 (10,226)
REQUIREMENTS:
Expenditures
Personal Services 958,828
Materials and Services 1,566,837
Capital Outlay 195,282
Transfers Out 66,667
Contingency 339,402
Exp. %
879,693 79,135 17% 15% 5,752,967 5,752,967
596,548 970,289 17% 6% 9,401,023 9,401,023
195,282 17% 0% 1,171,691 1,171,691
66,667 17% 0% 400,000 400,000
339,402 17% n/a 2,036,412
2,036,412
TOTAL REQUIREMENTS 3,127,016 1,476,241 1,650,775 17% 8% 18,762,093 16,725,681 2,036,412
NET (Resources - Requirements)
2,858,691 3,285,064 459,706 2,026,186 2,026,186
a) Annual payment -January 2011
b) Gas tax will increase by 25% ($.06/gal.) effective January 2011
c) Billed upon completion of work
d) Payment to be received in June 2011 from Funds 326, 328, 329, & 340
Year End
Budget
Projection
Variance
$ 3,430,429 $ 3,419,603 $ (10,826)
Total Revenues 2,471,314 1,341,702 (1,129,612) 17% 9% 14,827,884 14,828,484 600
Trans In - Solid Waste
Trans In - Transp SDC
Trans In -Road Imp Res
TOTAL RESOURCES
48,624
33,333
2,007
(48,624) 17% 0%
(33,333) 17% 0%
(2,007) 17% 0%
291,740
200,000
12,040
291,740
200,000
12,040
5,985,707 4,761,305 (1,191,069) 17% 32% 18,762,093 18,751,867 (10,226)
REQUIREMENTS:
Expenditures
Personal Services 958,828
Materials and Services 1,566,837
Capital Outlay 195,282
Transfers Out 66,667
Contingency 339,402
Exp. %
879,693 79,135 17% 15% 5,752,967 5,752,967
596,548 970,289 17% 6% 9,401,023 9,401,023
195,282 17% 0% 1,171,691 1,171,691
66,667 17% 0% 400,000 400,000
339,402 17% n/a 2,036,412
2,036,412
TOTAL REQUIREMENTS 3,127,016 1,476,241 1,650,775 17% 8% 18,762,093 16,725,681 2,036,412
NET (Resources - Requirements)
2,858,691 3,285,064 459,706 2,026,186 2,026,186
a) Annual payment -January 2011
b) Gas tax will increase by 25% ($.06/gal.) effective January 2011
c) Billed upon completion of work
d) Payment to be received in June 2011 from Funds 326, 328, 329, & 340
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 616,371 $ 728,649 $ 112,278 100% 118% $ 616,371 $ 728,649 $ 112,278
Revenues
DOC Measure 57 36,218 217,350 181,132 17% 100% a) 217,305 217,350 45
State Miscellaneous 717 (717) 17% 0% 4,301 4,301
Alternate Incarceration 5,153 30,918 25,765 17% 100% a) 30,918 30,918
State Subsidy 2,167 3,327 1,160 17% 26% b) 13,000 13,000
SB 1145 493,665 740,497 246,832 17% 25% b) 2,961,990 2,961,990
Probation Work Crew Fees 6,333 3,745 (2,588) 17% 10% 38,000 38,000
Miscellaneous 500 1,100 600 17% 37% 3,000 3,000
Electronic Monitoring Fee 28,333 25,541 (2,792) 17% 15% 170,000 170,000
Probation Superv. Fees 35,000 39,873 4,873 17% 19% 210,000 210,000
Interest on Investments 1,500 2,051 551 17% 23% 9,000 9,000
Interfund - Sheriff 8,333 8,333 17% 17% 50,000 50,000
Crime Prevention Grant 8,333 (8,333) 17% 0% c) 50,000 50,000
Total Revenues 626,252 1,072,735 446,483 17% 29% 3,757,514 3,757,559 45
Transfers In -General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
19,172 19,172
- 17% 17% 115,029 115,029
1,261,795 1,820,556 558,761 17% 41% 4,488,914 4,601,237 112,323
Exp. %
525,483 496,761 28,722 17% 16% 3,152,899 3,152,899
149,046 117,596 31,450 17% 13% 894,274 894,274
17 17 17% 0% 100 100
73,607 73,607 17% n/a 441,641
441,641
TOTAL REQUIREMENTS 748,153 614,357 133,796 17% 14% 4,488,914 4,047,273 441,641
NET (Resources - Requirements)
513,642 1,206,199 692,557 553,964 553,964
a) Annual payment received in July
b) Payment received quarterly in advance
c) 1st Quarter payment to be received in September and will be received monthly thereafter
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 616,371 $ 728,649 $ 112,278 100% 118% $ 616,371 $ 728,649 $ 112,278
Revenues
DOC Measure 57 36,218 217,350 181,132 17% 100% a) 217,305 217,350 45
State Miscellaneous 717 (717) 17% 0% 4,301 4,301
Alternate Incarceration 5,153 30,918 25,765 17% 100% a) 30,918 30,918
State Subsidy 2,167 3,327 1,160 17% 26% b) 13,000 13,000
SB 1145 493,665 740,497 246,832 17% 25% b) 2,961,990 2,961,990
Probation Work Crew Fees 6,333 3,745 (2,588) 17% 10% 38,000 38,000
Miscellaneous 500 1,100 600 17% 37% 3,000 3,000
Electronic Monitoring Fee 28,333 25,541 (2,792) 17% 15% 170,000 170,000
Probation Superv. Fees 35,000 39,873 4,873 17% 19% 210,000 210,000
Interest on Investments 1,500 2,051 551 17% 23% 9,000 9,000
Interfund - Sheriff 8,333 8,333 17% 17% 50,000 50,000
Crime Prevention Grant 8,333 (8,333) 17% 0% c) 50,000 50,000
Total Revenues 626,252 1,072,735 446,483 17% 29% 3,757,514 3,757,559 45
Transfers In -General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
19,172 19,172
- 17% 17% 115,029 115,029
1,261,795 1,820,556 558,761 17% 41% 4,488,914 4,601,237 112,323
Exp. %
525,483 496,761 28,722 17% 16% 3,152,899 3,152,899
149,046 117,596 31,450 17% 13% 894,274 894,274
17 17 17% 0% 100 100
73,607 73,607 17% n/a 441,641
441,641
TOTAL REQUIREMENTS 748,153 614,357 133,796 17% 14% 4,488,914 4,047,273 441,641
NET (Resources - Requirements)
513,642 1,206,199 692,557 553,964 553,964
a) Annual payment received in July
b) Payment received quarterly in advance
c) 1st Quarter payment to be received in September and will be received monthly thereafter
COMM ON CHILDREN 8 FAMILIES
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 562,762 $ 635,340 $ 72,578 100% 113% $ 562,762 $ 635,340 $ 72,578
Revenues
Federal Grants 37,742 (37,742) 17% 0% 226,450 $ 226,450
Title IV - Family Sup/Pres 10,625 (10,625) 17% 0% 63,750 $ 63,750
HealthyStart Medicaid 15,833 (15,833) 17% 0% 95,000 $ 95,000
Level 7 Services 42,997 (42,997) 17% 0% 257,984 $ 257,984
State Prevention Funds 2,417 (2,417) 17% 0% a) 14,500 $ 6,126 (8,374)
HealthyStart /R -S -G 51,487 (51,487) 17% 0% b) 308,924 $ 263,596 (45,328)
OCCF Grant 100,721 (100,721) 17% 0% b) 604,323 $ 543,283 (61,040)
Charges for Svcs-Misc 1,333 310 (1,023) 17% 4% 8,000 $ 8,000
Court Fines & Fees 12,500 12,733 233 17% 17% 75,000 $ 78,000 3,000
Interest on Investments 3,333 1,099 (2,234) 17% 5% c) 20,000 $ 8,000 (12,000)
Grants -Private 833 (833) 17% 0% 5,000 $ 5,000
Miscellaneous 43,092 28,475 (14,617) 17% 11% d) 258,554 $ 218,500 (40,054)
Total Revenues 322,913 42,617 (280,296) 17% 2% 1,937,485 1,773,689 (163,796)
Trans from General Fund
Trans from GF -Other
Total Transfers In
47,388 47,388 - 17% 17% 284,333 284,333
4,167 (4,167) 17% 0% 25,000 25,000
51,555 47,388 (4,167) 17% 15% 309,333 309,333
TOTAL RESOURCES 937,230 725,345 (211,885) 17% 26% 2,809,580 2,718,362 (91,218)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp. %
99,927 82,590 17,337 17% 14% e) 599,559 543,424 56,135
300,228 35,218 265,010 17% 2% b) 1,801,367 1,712,406 88,961
17 17 17% 0% 100 100
68,092 68,092 17% n/a 408,554 - 408,554
TOTAL REQUIREMENTS 468,264 117,808 350,456 17% 4% 2,809,580 2,255,930 553,650
NET (Resources - Requirements) 468,966 607,537 138,571 462,432 462,432
a) FY 2011 Budget includes $8,374 which was received in FY 2010
b) Governor's mandated State General Fund reductions in July & Sept 2010
c) Interest revenue projected to be Tess than budgeted
d) LAUNCH grant will be reported in Public Health (Fund 259)
e) Personnel costs will be less than budgeted due to open positions
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 562,762 $ 635,340 $ 72,578 100% 113% $ 562,762 $ 635,340 $ 72,578
Revenues
Federal Grants 37,742 (37,742) 17% 0% 226,450 $ 226,450
Title IV - Family Sup/Pres 10,625 (10,625) 17% 0% 63,750 $ 63,750
HealthyStart Medicaid 15,833 (15,833) 17% 0% 95,000 $ 95,000
Level 7 Services 42,997 (42,997) 17% 0% 257,984 $ 257,984
State Prevention Funds 2,417 (2,417) 17% 0% a) 14,500 $ 6,126 (8,374)
HealthyStart /R -S -G 51,487 (51,487) 17% 0% b) 308,924 $ 263,596 (45,328)
OCCF Grant 100,721 (100,721) 17% 0% b) 604,323 $ 543,283 (61,040)
Charges for Svcs-Misc 1,333 310 (1,023) 17% 4% 8,000 $ 8,000
Court Fines & Fees 12,500 12,733 233 17% 17% 75,000 $ 78,000 3,000
Interest on Investments 3,333 1,099 (2,234) 17% 5% c) 20,000 $ 8,000 (12,000)
Grants -Private 833 (833) 17% 0% 5,000 $ 5,000
Miscellaneous 43,092 28,475 (14,617) 17% 11% d) 258,554 $ 218,500 (40,054)
Total Revenues 322,913 42,617 (280,296) 17% 2% 1,937,485 1,773,689 (163,796)
Trans from General Fund
Trans from GF -Other
Total Transfers In
47,388 47,388 - 17% 17% 284,333 284,333
4,167 (4,167) 17% 0% 25,000 25,000
51,555 47,388 (4,167) 17% 15% 309,333 309,333
TOTAL RESOURCES 937,230 725,345 (211,885) 17% 26% 2,809,580 2,718,362 (91,218)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp. %
99,927 82,590 17,337 17% 14% e) 599,559 543,424 56,135
300,228 35,218 265,010 17% 2% b) 1,801,367 1,712,406 88,961
17 17 17% 0% 100 100
68,092 68,092 17% n/a 408,554 - 408,554
TOTAL REQUIREMENTS 468,264 117,808 350,456 17% 4% 2,809,580 2,255,930 553,650
NET (Resources - Requirements) 468,966 607,537 138,571 462,432 462,432
a) FY 2011 Budget includes $8,374 which was received in FY 2010
b) Governor's mandated State General Fund reductions in July & Sept 2010
c) Interest revenue projected to be Tess than budgeted
d) LAUNCH grant will be reported in Public Health (Fund 259)
e) Personnel costs will be less than budgeted due to open positions
SOLID WASTE
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY%
Coll. %
RESOURCES:
Beg. Net Working Capital $ 392,509 $ 318,001 $ (74,508) 100% 81% $ 392,509 $ 318,001 $ (74,508)
Revenues
Miscellaneous 4,667 4,730 63 17% 17% 28,000 28,000
Franchise 3% Fees 33,333 5,635 (27,698) 17% 3% a) 200,000 200,000
Commercial Disp. Fees 140,000 151,818 11,818 17% 18% 840,000 840,000
Private Disposal Fees 219,000 280,034 61,034 17% 21 % 1,314,000 1,314,000
Franchise Disposal Fees 609,833 700,301 90,468 17% 19% 3,659,000 3,659,000
Yard Debris 12,167 21,486 9,319 17% 29% b) 73,000 73,000
Special Waste 4,167 3,380 (787) 17% 14% 25,000 25,000
Interest 2,083 1,281 (802) 17% 10% 12,500 12,500
Sale of Carbon Credits 13,333 (13,333) 17% 0% c) 80,000 80,000
Recyclables 3,333 5,712 2,379 17% 29% d) 20,000 20,000
Total Revenues 1,041,916 1,174,377 132,461 17% 19% 6,251,500 6,251,500
TOTAL RESOURCES 1,434,425 1,492,378 57,953 17% 22% 6,644,009 6,569,501 (74,508)
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out -Road
Contingency
Exp. %
266,686 267,798 (1,112) 17% 17% 1,600,118 1,600,118
477,638 253,664 223,974 17% 9% e) 2,865,829 2,865,829
161,678 161,678 17% 0% f) 970,066 970,066
19,667 19,667 17% 0% g) 118,000 118,000
48,623 48,623 17% 0% h) 291,740 291,740
133,043 133,043 17% n/a 798,256
798,256
TOTAL REQUIREMENTS 1,107,335 521,462 585,873 17% 8% 6,644,009 5,845,753 798,256
NET (Resources - Requirements) 327,090 970,916 643,826 723,748 723,748
a) Franchise fees are received in April. Wilderness Garbage pays monthly
b) Seasonal material - revenue will decrease in winter
c) No market at this time
d) Markets for recyclables varies throughout the year - usually declines in the winter
e) Larger expenditures (i.e. grinding at $75,000) made intermittently during year
f) Due twice a year - November and May
g) Will be expended by end of December
h) Transfers made quarterly
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 392,509 $ 318,001 $ (74,508) 100% 81% $ 392,509 $ 318,001 $ (74,508)
Revenues
Miscellaneous 4,667 4,730 63 17% 17% 28,000 28,000
Franchise 3% Fees 33,333 5,635 (27,698) 17% 3% a) 200,000 200,000
Commercial Disp. Fees 140,000 151,818 11,818 17% 18% 840,000 840,000
Private Disposal Fees 219,000 280,034 61,034 17% 21 % 1,314,000 1,314,000
Franchise Disposal Fees 609,833 700,301 90,468 17% 19% 3,659,000 3,659,000
Yard Debris 12,167 21,486 9,319 17% 29% b) 73,000 73,000
Special Waste 4,167 3,380 (787) 17% 14% 25,000 25,000
Interest 2,083 1,281 (802) 17% 10% 12,500 12,500
Sale of Carbon Credits 13,333 (13,333) 17% 0% c) 80,000 80,000
Recyclables 3,333 5,712 2,379 17% 29% d) 20,000 20,000
Total Revenues 1,041,916 1,174,377 132,461 17% 19% 6,251,500 6,251,500
TOTAL RESOURCES 1,434,425 1,492,378 57,953 17% 22% 6,644,009 6,569,501 (74,508)
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out -Road
Contingency
Exp. %
266,686 267,798 (1,112) 17% 17% 1,600,118 1,600,118
477,638 253,664 223,974 17% 9% e) 2,865,829 2,865,829
161,678 161,678 17% 0% f) 970,066 970,066
19,667 19,667 17% 0% g) 118,000 118,000
48,623 48,623 17% 0% h) 291,740 291,740
133,043 133,043 17% n/a 798,256
798,256
TOTAL REQUIREMENTS 1,107,335 521,462 585,873 17% 8% 6,644,009 5,845,753 798,256
NET (Resources - Requirements) 327,090 970,916 643,826 723,748 723,748
a) Franchise fees are received in April. Wilderness Garbage pays monthly
b) Seasonal material - revenue will decrease in winter
c) No market at this time
d) Markets for recyclables varies throughout the year - usually declines in the winter
e) Larger expenditures (i.e. grinding at $75,000) made intermittently during year
f) Due twice a year - November and May
g) Will be expended by end of December
h) Transfers made quarterly
RESOURCES:
Beginning Net Working Capital
Revenues
Inter -fund Charges:
RISK MANAGEMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
% of FY
% Coll.
$2,500,000 $2,374,541 ($125,460)
100% 95% $2,500,000 $2,374,541 ($125,460)
General Liability 55,972 55,972 (0) 17% 17% 335,833 335,833
Property Damage 49,003 49,003 (0) 17% 17% 294,019 294,019
Vehicle 30,452 30,452 0 17% 17% 182,710 182,710
Workers' Compensation 151,060 150,085 (975) 17% 17% 906,361 906,361
Unemployment 28,406 28,339 (67) 17% 17% 170,437 170,437
Claims Reimb-Workers' Compensation 5,000 (5,000) 17% 0% 30,000 30,000
Claims Reimb-Gen Liab/Property 3,333 5,028 1,695 17% 25% 20,000 20,000
Process Fee-Events/Parades 250 560 310 17% 37% 1,500 1,500
Miscellaneous 333 (333) 17% 0% 2,000 2,000
Skid Car Training 3,667 910 (2,757) 17% 4% 22,000 22,000
Interest on Investments 5,000 3,667 (1,333) 17% 12% 30,000 30,000
TOTAL REVENUES 332,477 324,016 (8,461) 17% 16% 1,994,860 1,994,860
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Insurance
Total General Liability
PROPERTY DAMAGE
2,832,477 2,698,557 (133,920) 17% 60% 4,494,860 4,369,401 (125,460)
% Exp.
45,645
1,010
1,418
66,667 48,072 18,595 17% 12% 400,000 400,000
Insurance 1,255
Total Property Damage 50,000 1,255 48,745 17% 0% 300,000 300,000
VEHICLE
Professional Service 1,250
Insurance 390
Loss Prevention 317
Repair / Replacement 1,633
Total Vehicle 20,000 3,589 16,411 17% 3% 120,000 120,000
WORKERS' COMPENSATION
Settlement / Benefit 125,748
Insurance 46,424
Loss Prevention 7,518
Total Workers' Compensation 108,333 179,690 (71,357) 17% 28% 650,000 672,000 (22,000)
UNEMPLOYMENT - Settlement/Benefits 26,667 26,667 17% 0% 160,000 160,000
Total Direct Insurance Costs 271,667 232,606 39,060 17% 14% 1,630,000 1,652,000 (22,000)
Insurance Administration:
Personal Services 48,242 47,445 797 17% 16% 289,453 289,453
Materials & Service 38,139 27,374 10,765 17% 12% 228,834 228,834
Capital Outlay 17 - 17 17% 0% 100 100
Total Insurance Administration 86,398 74,819 11,579 17% 14% 518,387 518,387
Contingency 391,079 391,079 17% n/a 2,346,473 2,346,473
TOTAL REQUIREMENTS 749,143 307,425 441,718 17% 7% 4,494,860 2,170,387 2,324,473
NET 2,083,333 2,391,132 307,798 - 2,199,014 2,199,014
Year End
Budget
Projection
Variance
100% 95% $2,500,000 $2,374,541 ($125,460)
General Liability 55,972 55,972 (0) 17% 17% 335,833 335,833
Property Damage 49,003 49,003 (0) 17% 17% 294,019 294,019
Vehicle 30,452 30,452 0 17% 17% 182,710 182,710
Workers' Compensation 151,060 150,085 (975) 17% 17% 906,361 906,361
Unemployment 28,406 28,339 (67) 17% 17% 170,437 170,437
Claims Reimb-Workers' Compensation 5,000 (5,000) 17% 0% 30,000 30,000
Claims Reimb-Gen Liab/Property 3,333 5,028 1,695 17% 25% 20,000 20,000
Process Fee-Events/Parades 250 560 310 17% 37% 1,500 1,500
Miscellaneous 333 (333) 17% 0% 2,000 2,000
Skid Car Training 3,667 910 (2,757) 17% 4% 22,000 22,000
Interest on Investments 5,000 3,667 (1,333) 17% 12% 30,000 30,000
TOTAL REVENUES 332,477 324,016 (8,461) 17% 16% 1,994,860 1,994,860
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Insurance
Total General Liability
PROPERTY DAMAGE
2,832,477 2,698,557 (133,920) 17% 60% 4,494,860 4,369,401 (125,460)
% Exp.
45,645
1,010
1,418
66,667 48,072 18,595 17% 12% 400,000 400,000
Insurance 1,255
Total Property Damage 50,000 1,255 48,745 17% 0% 300,000 300,000
VEHICLE
Professional Service 1,250
Insurance 390
Loss Prevention 317
Repair / Replacement 1,633
Total Vehicle 20,000 3,589 16,411 17% 3% 120,000 120,000
WORKERS' COMPENSATION
Settlement / Benefit 125,748
Insurance 46,424
Loss Prevention 7,518
Total Workers' Compensation 108,333 179,690 (71,357) 17% 28% 650,000 672,000 (22,000)
UNEMPLOYMENT - Settlement/Benefits 26,667 26,667 17% 0% 160,000 160,000
Total Direct Insurance Costs 271,667 232,606 39,060 17% 14% 1,630,000 1,652,000 (22,000)
Insurance Administration:
Personal Services 48,242 47,445 797 17% 16% 289,453 289,453
Materials & Service 38,139 27,374 10,765 17% 12% 228,834 228,834
Capital Outlay 17 - 17 17% 0% 100 100
Total Insurance Administration 86,398 74,819 11,579 17% 14% 518,387 518,387
Contingency 391,079 391,079 17% n/a 2,346,473 2,346,473
TOTAL REQUIREMENTS 749,143 307,425 441,718 17% 7% 4,494,860 2,170,387 2,324,473
NET 2,083,333 2,391,132 307,798 - 2,199,014 2,199,014
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes - Current
Property Taxes - Prior
Federal Grants
State Reimbursement
Telephone User Tax
Data Network Reimb.
Jefferson County
User Fee
COPS Reimbursements
Contract Payments
Miscellaneous
Interest
Interest on Unsegregated Tax
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
of FY
Coll.
Year End
Budget Projection
Variance
$5,861,335 $ 6,691,945 $ 830,610 100% 114% $5,861,335 $6,691,945 $ 830,610
1,059,604
23,000
79,000
1,667
91,667
2,000
5,167
8,333
5,000
11,667
1,417
6,667
333
(1,059,604) 17%
71,400 48,400 17%
(79,000) 17%
1,518 (149) 17%
(91,667) 17%
1,528 (472) 17%
331 (4,836) 17%
45,869 37,536 17%
(5,000) 17%
(11,667) 17%
1,270 (147) 17%
9,384 2,717 17%
28 (305) 17%
1,295,522
0% a) 6,357,621
52% 138,000
0% 474,000
15% 10,000
0% b) 550,000
13% 12,000
1% 31,000
92% c) 50,000
0% 30,000
0% 70,000
15% 8,500
23% 40,000
1% 2,000
6,357,621
138,000
474,000
10,000
550,000
12,000
31,000
50,000
30,000
70,000
8,500
40,000
2,000
131,328 (1,164,194) 17% 2% 7,773,121 7,773,121
7,156,857 6,823,273 (333,584) 17% 50% 13,634,456 14,465,066 830,610
668,133 587,729
254,024 210,407
93,833
169,010
1,087,409
% Exp.
80,404 17% 15% 4,008,798 4,008,798
43,617 17% 14% 1,524,144 1,524,144
93,833 17% 0% 563,000 563,000
169,010 17% 0% d) 1,014,061 1,014,061
1,087,409 17% n/a 6,524,453
- 6,524,453
TOTAL REQUIREMENTS 2,272,409 798,136 1,474,273 17% 6% 13,634,456 7,110,003 6,524,453
NET (Resources - Requirements) 4,884,448 6,025,137 1,140,689 - 7,355,063 7,355,063
a) Approximately 85% of the property taxes are collected in October and November
b) Received quarterly
c) Crooked River Ranch paid annual fee
d) Transfers made as requested to Reserve Fund ($260,000) and in September to New Facility Property Fund ($754,061)
Health Benefits Trust
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
Coll. %
Budget
Year End
Projection
Variance
RESOURCES
Beg. Net Working Capital $ 16,400,000 $ 16,988,140 $ 588,140 100% 104% $16,400,000 $16,988,140 588,140
Revenues:
Internal Premium Charges 1,874,333 1,900,589 26,256 17% 17% a) 11,246,000 11,403,534 157,534
P/T Emp - Add'I Prem 8,333 5,967 (2,366) 17% 12% 50,000 50,000
Employee Prem Contribution 83,333 80,385 (2,948) 17% 16% 500,000 500,000
COIC 162,500 221,516 59,016 17% 23% 975,000 975,000
Retiree / COBRA Co -Pay 75,000 147,193 72,193 17% 33% 450,000 450,000
Interest 16,667 24,046 7,380 17% 24% 100,000 100,000
Total Revenues 2,220,167 2,379,697 159,530 17% 18% 13,321,000 13,478,534 157,534
TOTAL RESOURCES 18,620,167 19,367,837 747,670 92% 65% 29,721,000 30,466,674 745,674
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Conferences and Seminars
Claims Paid-Medical/Rx
Claims Paid-Dental/Vision
Refunds
Insurance Expense
State Assessments
Administration Fee
PPO Fee
Health Impact
Printing
Program Supplies
Workplace Clinic
Other
Total Materials & Services
Capital Outlay
Contingency
21,547 20,429
Exp. %
1,118 17% 16%
129,280 129,280
500 500 17% 0% 3,000 3,000
2,260,207 2,148,469 111,738 17% 16% b) 13,561,242 12,413,376 1,147,866
339,730 283,756 55,974 17% 14% b) 2,038,378 1,639,477 398,901
(9,191) 9,191 17% n/a (9,191) 9,191
55,000 59,052 (4,052) 17% 18% 330,000 330,000
12,500 12,500 17% n/a 75,000 75,000
50,000 49,709 291 17% 17% 300,000 300,000
6,667 6,547 120 17% 16% 40,000 40,000
8,500 8,462 38 17% 17% 51,000 51,000
1,667 561 1,106 17% 6% 10,000 10,000
16,667 1,680 14,987 17% 2% 100,000 100,000
295 (295) 17% n/a 295 (295)
6,357 4,146 2,211 17% 11% 38,141 38,141
2,757,794 2,553,485 204,309 17% 15% 16,546,761 14,988,098 1,558,663
100.00 100 17% 0% 100 100
2,174,143 2,174,143 17% 0% 13,044,859 13,044,859
TOTAL REQUIREMENTS 4,953,583 2,573,914 2,379,670 17% 9% 29,721,000 15,117,378 14,603,622
NET (Resources - Requirements) 13,666,583 16,793,923 3,127,340 - 15,349,295 15,349,295
a) Year End Projection is amount appropriated in operating departments' budgets.
b) Projection based on annualizing 9 weeks of claims paid. YTD actual is $269,226 per week.
9/13/2010
RESOURCES:
Beg. Net Working Capital
Receipts:
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Miscellaneous
Total Receipts
Transfers In
General Fund (001)
Room Tax (160)
Welcome Center (170)
Annual County Fair (619)
Reserve Fund (617)
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Total Expenditures
Deschutes County - Fair and Expo Center
YTD -Budget Basis Commissioners
Statement of Financial Operating Data
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
Coll. %
Year End
Budget
Projection
Variance
$ 2,809 $ 6,590 $ 3,781 100% 235% $ 2,809 $ 6,590 $ 3,781
112,957 238,267 125,310 17% 35% a) 677,742 766,008 88,266
333 296 (38) 17% 15% 2,000 1,963 (37)
8,500 - (8,500) 17% 0% b) 51,000 51,000 -
1,500 440 (1,060) 17% 5% 9,000 9,440 440
7,000 255 (6,745) 17% 1% 42,000 42,255 255
35,167 65,360 30,193 17% 31% a) 211,000 206,360 (4,640)
15,500 13,000 (2,500) 17% 14% 93,000 93,000
7,500 (7,500) 17% 0% c) 45,000 45,000
736 6,443 5,708 17% n/a 4,414 10,058 5,644
189,193 324,060 134,867 17% 29% 1,135,156 1,225,084 89,928
32,987 - (32,987) 17% 0% 197,919 197,919
4,146 - (4,146) 17% 0% 24,873 24,873
13,333 - (13,333) 17% 0% 80,000 80,000
38,539 - (38,539) 17% 0% 231,232 231,232
17 - (17) 17% 0% 100 100
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281,022 330,650 49,628 17% 20% 1,672,089 1,765,798 93,709
Exp. %
155,316 159,920 (4,605) 17% 17% 931,893 936,497 (4,604)
79,448 68,815 10,633 17% 14% 476,685 480,053 (3,368)
19,261 19,261 17% 0% 115,563 115,563 -
17 17 17% 0% 100 100
254,040 228,735 25,305 1,524,241 1,532,113 (7,872)
Transfers Out - Reserve Fund 1,667 1,667 17% 0% 10,000 10,000
Contingency 22,975 22,975 17% n/a 137,848 137,848
TOTAL REQUIREMENTS 278,682 228,735 49,947 17% 14% 1,672,089 1,542,113 129,976
NET (Resources - Requirements) 2,341 101,915 99,574 223,685 223,685
a) Revenue unusually high in July and August due to BMW and FMCA events.
b) Most storage activity begins in October.
c) Interfund contract revenue is for park maintenance, from Fund 130
CAPITAL PROJECTS
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Total HSW Builders
RESOURCES:
Beg. Net Working Capital
Revenues
Grants - Private
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Debt Service:
Negative Interest Revenue
Interest Payment
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Deschutes County
Bethlehem Inn (Fund 128)
Two Months Ended August 31, 2010
Year to Date
Budget
Actual
Variance
FY %
CoII. %
$ (2,725,000) $ (2,722,510) $
2,861,000
2,861,000
2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490
- (2,861,000) 8% 0% 2,861,000
- (2,861,000) 8% 0% 2,861,000
136,000 (2,722,510) (2,858,510) 8% -2002%
Exp. %
36,000 4,038 31,963 8% 11%
- 12,861,000)
- (2,861,000)
136,000 (2,722,510) (2,858,510)
36,000 36,000
100,000 100,000 8% 0% a) 100,000
136,000
4,038 131,963
- (2,726,547) (2,726,547)
a) August 2010 interest expense - $1,983.14.
b) Recap of expenditures - inception through August, 2010
Land/Building (Amertitle) - July 2007
Hickman Williams
City of Bend - May 2008
KN EX CO
Kleinfelder
Total expended on facility
Interest on Negative Cash Balance
Total expended
$ 2,241,313
17,578
250,000
5,289
3,732
2,517,913
208,635
$ 2,726,547
8%
3%
b)
100,000
136,000
- 100,000
- (2,722,510) (2,758,510)
Year End
Budget
Projection
Variance
2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490
- (2,861,000) 8% 0% 2,861,000
- (2,861,000) 8% 0% 2,861,000
136,000 (2,722,510) (2,858,510) 8% -2002%
Exp. %
36,000 4,038 31,963 8% 11%
- 12,861,000)
- (2,861,000)
136,000 (2,722,510) (2,858,510)
36,000 36,000
100,000 100,000 8% 0% a) 100,000
136,000
4,038 131,963
- (2,726,547) (2,726,547)
a) August 2010 interest expense - $1,983.14.
b) Recap of expenditures - inception through August, 2010
Land/Building (Amertitle) - July 2007
Hickman Williams
City of Bend - May 2008
KN EX CO
Kleinfelder
Total expended on facility
Interest on Negative Cash Balance
Total expended
$ 2,241,313
17,578
250,000
5,289
3,732
2,517,913
208,635
$ 2,726,547
8%
3%
b)
100,000
136,000
- 100,000
- (2,722,510) (2,758,510)
Deschutes County - Solid Waste
Area A Closure and Cell 5 Construction
As of August 31, 2010
"Area A"
"Cell 5"
Landfill
Closure Fund
611
SW Capital
Projects Fund
613
Total
Engineering Contract
G. Friesen Associates, Inc.
Original Contract
Change Orders:
Change Order #1 (Note a)
Total
Paid through August 31, 2010
Balance
Construction Contract
M A DeAtley Construction Inc
Original Contract
Change Orders:
Change Order #1
Change Order #2
Change Order #3
Change Order #4
Change Order #5
Change Order #6
Change Order #7 (not likely to occur)
Change Order #8
Change Order #9
Change Order #10
Change Order #11
Total
Paid through August 31, 2010
Balance
241,869.00
19,656.00
261,525.00
246,804.91
14,720.09
2,097,140.50
14, 302.54
24,885.69
152, 500.00
1,332.00
2,486.98
2,292,647.71
1,855,097.83
437,549.88
Total of Engineering & Construction Contracts
Original Contracts
Change Orders
Total
Paid through August 31, 2010
Balance
2,339,009.50
215,163.21
2,554,172.71
2,101,902.74
452,269.97
182,516.00
182,516.00
167,795.92
14,720.08
424, 385.00
19,656.00
444,041.00
414,600.83
29,440.17
3,290,779.98 5,387,920.48
45,094.00 45,094.00
14, 302.54
24,885.69
305,000.00
148,958.89
1,332.00
152,500.00
148,958.89
225,000.00 225,000.00
2,486.98
5,167.76 5,167.76
3,200.00 3,200.00
3,870,700.63 6,163,348.34
2,775,526.01 4,630,623.84
1,095,174.62 1,532,724.50
3,473,295.98
579,920.65
4,053,216.63
2, 943, 321.93
1,109,894.70
5,812,305.48
795,083.86
6,607,389.34
5,045,224.67
1,562,164.67
Notes:
a) Additional landfill gas investigation per DEQ as part of a requirement
to address offsite landfill gas migration.
b) Construction of Cell #5 began in FY 2008. Through June 30, 2009, $3,557,678
has been expended and reported as "Construction in Progress" on the County's
CAFR FYE June 30, 2009. Expenditures include payments to JAL Construction,
Taylor NW, KN EX Co, Jack Robinson & Sons.
c) To date in FY 2010, payment has been made to Central Electric Co-op:
$13,311 for the Closure of Area A and $20,822 for Cell 5.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2011
9/20/2010
Jul _
Aug
YTD Total
Tammy Baney
_
Conf/Sem & Educ/Training -
-
-
Travel Meals -
20
20
Accommodations -
77
77
Mileage reimbursement -
240
240
Ground Transport/Parking -
-
-
Total Baney -
337
337
Dennis Luke
Conf/Sem & Educ/Training -
-
-
Travel Meals -
56
56
Accommodations -
77
77
Mileage reimbursement -
282
17
282
17
Ground Transport/Parking -
Total Luke -
432
432
Alan Unger
Conf/Sem & Educ/Training -
-
-
Travel Meals -
-
-
Accommodations -
-
-
Airfare 1,133
-
1,133
Mileage reimbursement -
-
-
Ground Transport/Parking -
-
-
Total Unger 1,133
, -
1,133
Other
Conf/Sem & Educ/Training -
-
-
Total Other -
-
-
Total - BOCC Department
Conf/Sem & Educ/Training -
-
-
Travel Meals -
76
76
Accommodations -
154
154
Airfare -
-
1,133
Mileage Reimbursement
522
522
Ground Transport -
17
17
Total - BOCC Department -
769
1,901
FY 2011 Budget
20,100
Percent of FY 2011 Budget Expended
9.5%
9/20/2010
RBC
RBC
Dain. Rauscher
• Member NYSE/SIPC
Tom Gilbertson
Senior Vice President- Financial Consultant
(503) 833-5272
(866) 411-9996
tom . pilbertsonOsPc. co m
DAILY TRADE SHEET
29 -Sep -10
U.S. TREASURIES
Issue MaturityDiscount Yield
30 Day T -Bill 10/28/2010 0.07 0.07%
3 Mo. T -Bill 12/30/2010 0.145 0.15%
6 Mo. T -Bill 3/31/2011 0.19 0.19%
1 Yr. T -Bill 9/22/2011 0.25 0.25%
"BENCHMARK" ISSUES
Issue Maturi Coupon Yield
2 Yr Treas Note 9/30/2012 0.375% 0.43%
FNMA 6/30/2012 1.250% 0.47%
LIBOR 90 Days 0.29%
OIL $0.12 $ 78.41
FHLB WINDOW
Credit MaturityDiscount Yield
FHLB NOV 0.1 0.10%
FHLB DEC 0.12 0.12%
FHLB MAR 0.15 0.15%
FHLB MAY 0.15 0.15%
FHLB SEP 0.17 0.17%
COMMERCIAL PAPER Royal Bank of Canada
Rating MaturityDiscount Yield
A1+/P1 11/29/2010 0.15 0.15%
A1+/P1 12/29/2010 0.19 0.19%
A1+/P1 2/28/2011 0.23 0.23%
A1+/P1 3/28/2011 0.26 0.26%
KEY INDICATORS
Emily Aley
Senior Registered Client Associate
(503) 833-5208
emit .ale Crbc.com
Date Yield
OREGON SHORT TERM INVESTMENT POOL 1/29/2010 0.55%
PRIME RATE 12/16/2008 3.25%
FEDERAL RATE 12/16/2008 0.25%
DISCOUNT RATE 2/8/2010 0.75%
Information in this letter is from sources considered reliable. Accuracy/completeness
not guaranteed nor is the content to be deemed an offer/solicitation for the sale/purchase of securities.
Rates are indication only and are subject to prior sales and change in price.
DATE: September 22, 2010
TO: Deschutes County BOCC
FROM: Joe Stutter, Deschutes County Forester
RE: Defensible Space Ordinance Policy Options
For the last six years Deschutes County has worked closely with the Oregon
Department of Forestry (ODF) implementing the Oregon Forestland -Urban
Interface Fire Protection Act (SB -360) enacted in 1997. In 2004, Deschutes
County was one of two counties in Oregon to classify private lands protected by
ODF using one of three classification ratings; high, extreme and high density
extreme. During the classification process it became evident that since ODF
protects approximately 177,000 of private lands there were many more private
lands in the county protected by municipalities and fire districts without defensible
space standards, the striking acreage was the unprotected lands in Deschutes
County which is approximately 175,000 acres which also had no defensible
space standards other than recommendations in the Community Fire Plans.
In 2009 as we began the re-classification (a requirement of every five years is
specified in the legislation) the classification committee worked with the
municipalities and fire districts to seek approval of classifying private lands using
the SB -360 rating systems and received universal support. It was also a wise
decision to include all the private lands that were unprotected which effectively
gave all private lands in the County a SB -360 rating.
In the 2007 SB -360 legislation for lands protected by ODF the consequences for
non-compliance was as follows:
• Treating fuels and certification is a property owner responsibility, if the
property owner chooses not to perform the defensible space work and not
certify the property and send the certification back to ODF, there are no
consequences.
• If on the same property (without certification and defensible space) a
wildland fire originates and spreads beyond the property boundary, and
the ODF and cooperating agencies suppressed the wildland fire the
property owner could be liable up to $100,000 for suppression costs.
In Deschutes County with the approximately 175,000 acres of unprotected lands
it made logical sense to develop an ordinance similar to SB -360 utilizing the
same standards based on the classification which focused on education and
voluntary compliance. Currently we have an ordinance which regulates open
burning on unprotected lands (DCC 8.20) with emphasis on education but
ultimately a Class A violation.
In developing the defensible space ordinance we considered the nature of
unprotected lands (no structural or wildland agency will respond), the fact that we
have lost both structures and private property from wildland fire in these areas in
past years due to little or no defensible space, the fact that we have an open
burning ordinance with consequences, and in the unprotected lands we have
approximately 150 homes scattered throughout the county with approximately
400 people who potentially could be impacted from a wildland fire.
Consequently we developed six possible options for the defensible space
ordinance for unprotected lands:
1. Match the requirements in SB -360 exactly with the only consequences
being after a fire started in a non -treated property, with Deschutes County
seeking suppression costs.
2. Based on a complaint scenario, work with property owners to treat the
fuels and if non-compliance the County would treat the property to SB -360
standards and bill the property owner.
3. Based on a complaint scenario, work with the property to treat the fuels
and if non-compliance the county would issue a citation (Class A violation)
and continue working with the property owner until proper fuels treatment
occurred, additional citations may be required. This approach is currently
being used successfully by the City of Bend.
4. A combination of Alternatives 1 and 2.
5. A combination of Alternatives 1 and 3.
6. No action.
Based on the nature of unprotected lands and the wildland fire occurrence my
recommendation is Alternative 5.
Not recommending the other Alternatives is based on the following:
1. With Alternative 1, matching SB -360 exactly takes away the strategy of
preventing a wildland fire by proactively working with the property owner.
Because there is no wildland or structural fire response, something
stronger than collecting suppression costs seems necessary.
2. With Alternative 2, if Deschutes County assumed the responsibility of
treating fuels on private land for a property owner not in compliance and
resisted efforts to assist with the fuels treatment, the liability the county
would assume both directly and vicariously seemed more than necessary
and fails to have the property owner redeem their responsibilities. This
Alternative alone would not recover suppression costs thus reducing
another incentive for treating fuels.
3. With Alternative 3, citations alone and after working with the property
owner to treat the fuels can serve as a prevention tool and incrementally
deliver fuels treatment to the desired results. Again, this Alternative alone
would not recover suppression costs thus reducing another incentive for
treating fuels.
4. With combining Alternatives 1 and 2 the county would still have the liability
of treating fuels on private lands which seem unnecessary not only from a
liability perspective, the home owner still has not redeemed their
responsibilities and the program management workload of
accomplishment of work through contracts, administratively billing the
property owner and tracking those activities does not appear to be a
sound investment.
5. With combining Alternatives 1 and 3 the county would be able to collect
suppression costs (like SB -360), utilize citations as a prevention tool only
after all proactive methods failed and ultimately the property owner
redeems their responsibilities and the citizens and property owners in the
unprotected are better served from a wildland fire perspective thru this risk
management technique.
6. No Action, with the wildland fire issues in Deschutes County combined
with the cumulative successful efforts delivered in education, prevention,
fuels treatment, completing seven community fire plans, collaboration with
open burning, ODF collaboration with SB -360 classification, and the
potential liabilities the county assumes with this alternative, we should
consider stronger measures to proactively address defensible space
measures to prevent wildland fires in the unprotected areas.
From a policy perspective I am requesting the Deschutes County Board of
County Commissioners consider these Alternatives and decide which direction
we should proceed.
/s/ Joseph E. Stutter
JOSEPH E. STUTLER
Deschutes County Forester
DESCHUTES COUNTY LEGAL COUNSEL
STEVEN GRIFFIN
Assistaital Counsel
Et330t4p45
CONFIDENTIAL ATTORNEY-CLIENT COMMUNICATION — NOT TO BE DISCLOSED
TO: Commissioner Dennis Luke
Commissioner Tammy Baney
Commissioner Alan Unger
RE: Proposed Wildfire Prevention Measures
Date: September 24, 2010
The County Forester has proposed measures which would enhance the county's ability to prevent
wildfires. This brief memo highlights three issues which counsel believes warrant discussion.
Nuisance Abatement. One potential approach to prevention involves granting the forester authority
to enter premises to correct a fire hazard if the owner refuses to do so. The Due Process Clause
requires notice and an opportunity to be heard before the forester could enter private property,
undertake correction and charge the owner. At this time, the county Tacks a global nuisance
abatement process. The code declares different conditions nuisances, but does not provide a
uniform abatement process. In some cases, the code provides for an internal county process for
abatement. In others, the code provides the county can abate the nuisance "as provided by law."
If abatement of fire hazards is part of an adopted ordinance, this also presents an opportunity for the
board to consider a uniform nuisance abatement process.
Code Enforcement. The proposed measures require land owners meet certain fire prevention
standards. Presently, county code enforcement occurs in circuit court under ORS chapter 153.
Code violations are legally equivalent to speeding tickets. The board could provide for enforcement
through this process or could provide for administrative enforcement.
SB 915 now requires most building code enforcement to occur in an administrative rather than a
judicial process. The county may seek injunctive relief in the courts, but all monetary penalties must
be imposed through an administrative process. The county has no administrative enforcement
scheme in place for building or other county code violations (except the Dog Board). Clackamas,
Crook, Washington, and other counties have administrative enforcement schemes which could serve
as models for Deschutes County.
Recoupment of Suppression Costs. The proposed measures would allow the county to recover
costs of wildfire suppression from certain landowners. To recover, the county must prove the fire
Board of County Commissioners
Re: Wildfire Prevention Ordinance
September 24, 2010, Page 2
started on the owner's property and that an ordinance violation caused the fire to spread. Recovery
would occur through a civil lawsuit. California has a statute in place which permits recovery of
wildfire suppression costs in certain cases. The requirements for recovery are slightly different than
those in the proposed ordinance.
In addition to authorizing a civil lawsuit, the board could authorize an administrative process to
assess recovery costs. The board could also provide for both options and a determination of how to
proceed would be made on a case-by-case basis.
cc: Joe Stutter
Mark Pilliod
Dave Kanner
County Forester Proposed Wildfire Risk Reduction Measures
Hazardous Natural Vegetative Fuels
Legal Counsel Merno Condensed Version
Forester's ability to correct hazard, and charge owner for work
• Due process requires notice and an opportunity for a hearing prior to county taking
action & charging for costs, relatively informal process sufficient;
• County's present nuisance abatement process is uncoordinated;
• Raises discretionary immunity issues.
Sanctions for violators.
• General county rule is to cite into circuit court for a violation;
• Sanction is a fine; court ability to order compliance limited to nonexistent;
• County has no administrative enforcement scheme/authority;
o Washington, Clackamas, Crook and other counties have models;
o Now required for building code violations;
• If citations route chosen consider:
- Forester employees given citation authority or citations issued by DCSO?
- Level of pre -citation process given to violators:
o Current code enforcement policy extends to all county code violations, not just
those within CDD's ambit;
o Current policy requires extensive pre -citation process for violators.
Recoupment of fire suppression costs: (§.075)
• 4 elements required (violation, origination, causation, costs);
• California statute in place, different standards;
• Should recoupment order be imposed through a civil lawsuit, administrative action, or
should there be an option for either method?
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(541) 480-4223
ARBOR 1 TREE SERVICE
(541) 678-5001
ARTSCAPE HANDYMAN
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(541) 389-6328
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WILDFIRE FUELS REDUCTION
Community Development Department
Planning Division Building Safety Division Environmental Health Division
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117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
TO: Deschutes County Board of County Commissioners
FROM: Peter Russell, Senior Transportation Planner
DATE: September 23, 2010
MEETING: September 29, 2010
SUBJECT: Deschutes Junction and criteria of state's Unincorporated Community rule
SUMMARY
The purpose of this work session agenda item is to seek the Board's direction on whether the
County should initiate a declaratory ruling on a private property as part of the process to create
Comprehensive Plan policies for Deschutes Junction. This issue is fundamental to the direction
of these draft Plan policies. The alternative is for the property owner to initiate the declaratory
ruling process. Staff is seeking this direction per the Planning Commission's request.
BACKGROUND
In 1994 the State of Oregon crafted Oregon Administrative Rule (OAR) 660-022,
Unincorporated Communities to deal with commercial, industrial, or residential development that
either predated Oregon's land use system or to address concentrations of development outside
of UGBs subject to an exception from Statewide Planning Goals 3 (Agriculture) or 4 (Forest).
Previously, the County had deemed such places Rural Service Centers or similar terms. In
2002, the County applied OAR 660-022 to Deschutes Junction and determined the locale did
not meet the state's criteria for an Unincorporated Community. The determination hinged on
whether there was more than one permanent residence at Deschutes Junction. The County
found there was not and this land use decision and accompanying ordinance were not
appealed.
County staff has now proposed draft policies for transportation and land use specific to
Deschutes Junction in TA -10-6, which is before the Deschutes County Planning Commission.
The question of whether Deschutes Junction should be designated an Unincorporated
Community - Rural Service Center has again arisen and again turns on whether there are two or
more permanent residences. That question hinges on whether the pink building on the
northwest quadrant (the former Buffet Flats among other uses) is a residence or a commercial
building.
On August 26, the Planning Commission directed staff to query the Board about a possible
Declaratory Ruling (DR) on this topic of number of permanent residences on the Fagan
property.
Quality Services Performed with Pride
PROPOSAL
Under Deschutes County Code 22.40 a DR can be initiated by either a property owner or the
County to resolve a fact -specific controversy. Staff seeks direction from the Board on whether a
DR should be initiated by County staff or the property owner. If the County -initiates this
process, the property owner(s) still needs to sign the land use application. (Staff has included a
Sept. 9 letter from the property owner; the letter states the fees are an issue.)
The fee for a DR is $1,230 and the decision can be made administratively or by a Hearing's
Officer. If the DR is initiated by the property owner, then staff would recommend also collecting
the Hearing's Officer deposit of $3,000 given the intense pubic interest in TA -10-6, the general
geographic area, and the complex history of this property.
If the DR is initiated by the County, then no DR fees or Hearing's Officer deposit are collected.
If the DR is processed administratively, the decision can be appealed to a Hearing's Officer.
Given the public discourse during TA -10-6 staff fully expects an appeal by either side. This
means if the County is the applicant, then the County would in essence subsidize the costs of a
Hearing's Officer.
Please also note that at least one other property owner in the Deschutes Junction area may
request a similar determination on his property's use.
CONCLUSIONS
Several property owners and Planning Commissioners contend that the complicated and
contentious issues in and around Deschutes Junction need to be resolved during the current
process, which include making final determinations on the designations and uses of different
properties. To make those determinations, however, requires revisiting the unincorporated
community designation. Resolving the issues related to OAR 660-022 during the current
process to develop Comprehensive Plan policies for Deschutes Junction will result in a
significantly longer and more expensive process for the Comprehensive Plan.
Finally, many nearby residents do not support any new or more intensive Comprehensive Plan
or zoning designations in the Deschutes Junction area that might result in changed land uses.
Attachments:
1. Map of Deschutes Junction
2. September 9, 2010, letter from property owner Harry Fagan
2
Deschutes County Community Development Department
Planning Commission
C/o Nick Lelack and Peter Russell
Senior Transportation Planner
117 NW Lafayette Ave.
Bend, OR 97701
September 9, 2010
Deschutes County Commissioners and Planning Committee,
Thank you for contacting us as Deschutes County Planning Commission attempts to
create additional opportunities for residents and the community by generating smarter
land use. We appreciate the effort to use common sense to produce an area that is
productive in creating jobs, healthy land and tax revenue.
The pink building has been used both as commercial and residential through the years.
We are unable to sign a land use application because several uncertainties remain. First,
there is ambiguity about the cost and responsibility of the fees associated with the land
use application, as well as the possibility of a waiver for those fees.
Secondly, we are unclear about the intentions and proposals of Deschutes County for the
Deschutes Junction area. It would be very helpful if Deschutes County could clarify in
writing their specific goals for the Deschutes Junction area.
We look forward to assisting in this process again in the future.
Harry J. Fagen Sr.
Beverly M. Fagen
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