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HomeMy WebLinkAbout2010-10-04 Work Session Minutes Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER 4, 2010 ___________________________ Present were Commissioners Dennis R. Luke and Alan Unger; Commissioner Tammy Baney was absent. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Dave Inbody, Administration; Teresa Rozic, Property & Facilities; Marty Wynne, Finance; David Givans, Internal Auditor; Mark Pilliod, County Counsel; Scott Johnson, Health Services; Joe Sadony, I.T.; Tony DeBone, candidate for Commissioner; and representative Hillary Borrud of The Bulletin. No other citizens were in attendance. Chair Luke opened the meeting at 1:30 p.m. 1. Before the Board was Consideration of Chair Signature of Document No. 2010-653, a Notice of Intent to Award Contract for District Attorney Case Management Application Replacement. Joe Sadony gave a brief overview of the item. The contract includes the first year’s maintenance, which is renewable on an annual basis after the first year once the work has been completed. UNGER: Move approval. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. 2. Before the Board was Discussion of a Request to Restructure the Four Winds Foundation Loan Agreement. Teresa Rozic provided information on the issue, which has been discussed previously. They asked for the interest rate to be lowered to 5.75% (from 8.4% since 2002); and extend the loan for three years. Minutes of Board of Commissioners’ Work Session Monday, October 4, 2010 Page 1 of 5 Pages Minutes of Board of Commissioners’ Work Session Monday, October 4, 2010 Page 2 of 5 Pages This will reduce the monthly payments to a level the group can afford at this time, with the poor economy being a factor. The group is a nonprofit, the property is in use and the work being done is recognized by the Federal government UNGER: Move approval of staff’s recommendation to allow this change, and allow signature of County Administrator. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Economic Development Grant Requests. Dave Inbody gave a brief overview of the requests. ƒ La Pine Blue Lightning Mat Club The group would like funds to be able to form a nonprofit. This would make it easier for them to apply for grant funds. Commissioner Luke would like to see a letter of support from a City Council member or Chamber of Commerce giving more information about the group. Commissioners Unger and Luke would grant $500 each if the group complies with this request. Tony DeBone commented that this is an active group and has lots of parental support. ƒ Caldera – Arts Mentoring This request is for funding for mentoring programs from sixth grade through college. Commissioner Unger stated that the group did some good work in Redmond a few years ago, and he supports mentoring. Commissioner Unger granted $500. ƒ Redmond Chamber of Commerce – Leadership Redmond Commissioner Luke asked if anyone from the County is involved this year. Dave Kanner asked if the Board wants to do a scholarship for a County employee to attend, through the Board’s education and training budget. The Commissioners supports the program. Commissioners Luke and Unger granted $200 each. If there is no County employee interested, Commissioner Luke asked Mr. Kanner to come back to him with that information. Minutes of Board of Commissioners’ Work Session Monday, October 4, 2010 Page 3 of 5 Pages 4. Before the Board was Discussion: Next Steps, North County Campus Project. Dave Kanner reminded the Board of a discussion earlier in the year. A solicitation was done for property in Redmond, which has been whittled down to five. Cash flow projections have been developed. (A copy is attached for reference.) Funds have been set aside in Fund 142 in order to be able to pay for this project. Mr. Wynne seems to think borrowing is wise at this point, since rates are low. Mr. Kanner would prefer to pay cash out of the fund. Four different scenarios are detailed, but all involve borrowing funds. The debt service would be about $100,000 per year, but the fund would remain healthy. The question is whether to borrow all the money and repay it from rents, etc. or pay half of it outright and then bond it. The other half would be repaid by rents. The departments are not paying rent in the Unger Building now, and perhaps the departments should not be charged for the new space. Commissioner Luke asked if some of these funds could be used for the jail expansion, as public safety is a priority. Erik Kropp said that if the County stays in the Unger Building, the County would have to do some extensive remodeling to make the building ADA compliant. Mr. Wynne is concerned that it is not know what might come up in the future that might require the use of these funds. The Bethlehem Inn cannot be funded through grants at this time. Further discussion regarding the north County campus will be conducted when all three Commissioners can be present. 5. Before the Board was Consideration of Board Signature of Resolution No. 2010-119, Transferring Appropriations within the Deschutes County PERS Reserve Fund. Marty Wynne explained that this involves a 2005 bond issue, in a pool throughout the State. The clients did not care about a call at the time, and it is at 6.6%, so it is to the County’s advantage, as it will mean a $228,000 savings to the County. UNGER: Move approval. LUKE: Second. Minutes of Board of Commissioners’ Work Session Monday, October 4, 2010 Page 4 of 5 Pages VOTE: UNGER: Yes. LUKE: Chair votes yes. 6. Before the Board was Consideration of Approval of Minutes. ƒ Business Meetings: September 22 and 29 ƒ Work Sessions: September 27 and 29 UNGER: Move approval. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. 7. Update of Commissioners’ Meetings and Schedules. Commissioner Unger stated he met last Friday with the Forest Service and others regarding a landscape restoration project. He feels he will have to be more involved to assure funding will happen for the next ten years. Commissioner Luke will be at AOC for a legislative meeting next Monday morning, and is meeting with LCDC representatives that afternoon. They are not discussing the “Big Look” since the legislators have chosen not to enforce it; they felt some of the “Big Look” ideas went too far, and staff will not take a position since they take direction from the Governor. 8. Other Items. The Board went into executive session at 2:25 pm., under ORS 192.660(2)(e), real estate negotiations. No action was taken. Being no further items discussed, the meeting adjourned at 2:45 p.m.