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HomeMy WebLinkAboutGrant Request - La Pine Blue Lightning Mat ClubEconomic Development Fund Discretionary Grant Program Organization: La Pine Blue Lightning Mat Club Organization Description: This organization, which was incorporated in September 2009, is a youth wrestling organization sanctioned through the Oregon Wrestling Association and USA Wrestling. There are approximately 40 to 50 youth members who participate in the organization. The purpose of the organization is to build character, responsibility and civic mindedness through wrestling. Besides attending wrestling tournaments throughout the state, the organization hosts two tournaments each season. Project Name: 501(c)3 application process Project Description: The organization has completed an application for obtaining 501(c)3 non-profit status. It is believed that obtaining this non-profit status will significantly improve the organization's ability to raise funds and procure grants. Central Oregon Tax Connection assisted in preparing the documents associated with the application at a cost of $300 and the cost to file the paper work is $850. Project Period: Immediately Amount of Request: $1,000 (Total cost = $1,150) Previous Grants: None KED Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: ii1 o Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners Pglic,Sr C.l012 sol CO 3 _y 7. IOQo Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID#• City & Zip: Telephone: Email: �P�.,�• Qi..� L►Ski„'� '} CtQ, P a box .51s Contact Name(s): Fax: 1 Olay W \‘,..V6A .$'1153&-`1418 Alternate Phone: �S+f1-yf5-Z43I ltrr. VIOL s� ith +Rs s cif rmie...w./C ci3-Iiso3b4 . a►'r.�. 7-73 `i D-11 - 536-8 / 1 �J ti wdstA�►_c On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. • Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: __ Signature: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The organization name is La Pine Blue Lightning Mat Club (LBLMC). The board of directors formed in July of 2009 and incorporated in September 2009. We are a youth wrestling organization sanctioned through Oregon Wrestling Association and USA Wrestling. Roughly 40 to 50 youth members participate in our roughly six month long season. The propose of the club is to build character, responsibility and civic minded citizens through the sport of wrestling. Our youth can wrestle at tournaments offered through the state, Pacific Northwest, and the nation on a weekly basis, or they can compete locally at the events of their choice. Wrestlers and their families also participate in the local La Pine Frontier Days activities, help with the Christmas Basket distribution and are looking for more ways to give back. Our board is composed of seven volunteer members; president, vice president, secretary, treasurer and 3 directors. The Mat club hosts two tournaments in La Pine over the course of the season; one in November and one in January. Each tournament brings in roughly 100 wrestlers from outside the area. As is tradition, most wrestlers will arrive for `weigh -ins' first thing in the morning then patronize a local establishment for breakfast. Furthermore, since our tournaments are help at La Pine high school, the local booster profits from vendor sales with in the school. As LBLMC is a nonprofit youth program we have to secure private donations to cover expenses and provide scholarships and support to families who otherwise could not afford to participate. One fundraiser is a community auction. Local businesses are solicited to provide a service that can be auctioned at our November tournament. Winning bidders pay the club the bidding amount and then redeem a coupon for the services donated. On most occasions the winning bidder, having purchased the service for such a low bid, will pay the business for additional services. This makes a multiple winning situation; the club gets the bid dollars, the bidder gets a good service at a low rate, and the business owner gets more business. 2. Describe the proposed project or activity. LBLMC has recently completed an application for 501c3 status. Central Oregon Tax Connection worked with our board to prepare all required documents and financials to submit to the IRS. The cost for this service was $300. The 501c3 status will allow LBLMC to improve our fundraising capabilities and increase the wrestling and service projects provided to the community. Local business will be able to donate more goods and services to our auction and other outside funding sources will become available. For example in 2009 we were offered a ticket sales opportunity with the Jeld-Wynn golf tournament but had to turn it down as they would only donate the tickets to be sold by registered 501's. The current cost to file the paper work for non-profit status is $850. The LBLMC board is confident that the non-profit status will improve fundraising and grant incomes. That added income will result in more scholarships to local youth getting them more involved athletically and civically in their community. The added dollars will also allow us to increase our tournament sizes, thus bringing in more competitors and families to La Pine during the winter months. 3. Provide a timeline for completing the proposed project or activity. The 501c3 application was completed in August of this year, 2010, at an expense of $300 to LBLMC. A check for $850 needs to be submitted, with the application, to the IRS. Carol Zettel, with Central Oregon Tax Connection, has advised LBLMC that the process for approval will take from 6 to 9 month. We hope to be a fully recognized non-profit with tax exemptions for our supporters by the spring of 2011. 4. Explain how the proposed project or activity will impact the community's economic health. As mentioned above, with the nature of our fundraiser/auction, businesses will be encouraged to donate more goods and services, which in return will result in more volume of goods and services sold and traded within the La Pine business sector. Second, youth involved with LBLMC are also expected to participate in community programs and events. This not only increases the quality of the events but also improves attendance as parents and extended family will also be in attendance. Finally, by growing our tournaments more participants, siblings, parents, extended family and friends will come to La Pine during the winter months. They will spend money in restaurants, at stores and gas stations, and at the booster club snack shack at the high school. 5. Identify the specific communities or groups that will benefit. La Pine Blue Lighting Mat Club will benefit through increased scholarships and the ability to take youth to more tournaments and compete at higher levels including; Reno World Championships, Rocky Mountain Nationals, Iowa Nationals etc. The La Pine community will benefit. Youth wrestlers participate in Frontier Days activities, primarily the parade but have plans to add an information and refreshment booth and have requested the opportunity to serve at the pancake breakfast. The S.C.O.T.R. (South Central Oregon Toy Run) association has contributed to LBLMC and in return our wrestlers have helped out with the community Christmas basket distribution. We have a board of director specifically assigned to organizing community event opportunities for our youth. Every business in town that has donated to LBLMC in the past will be able to continue making contributions and benefit from the tax exemption they will be able to claim. In today's business climate, even the most charitable of businesses, need to be shrewd with their limited resources. The ability to write off their donations is a logical consideration. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. The listed amount for filing for 501 c3 status on a business with total receipts of $10,000 or more is $850. The cost for preparing required documents was $300. The entire amount of the request being made of the Deschutes County Discretionary Grant, $1000, will be spent on application for the 501c3 status and partial repayment of Central Oregon Tax Connection bill. The club will front a matching fund of $150 and LBLMC has already secured funds to run this year's tournaments, Once non-profit status is granted it is secured as long as incorporation with the state is maintained. LBLMC is committed to the $50 expense to the State of Oregon for incorporation. CENTRAL OREGON TAX CONNECTION P 0 BOX 749 LA PINE, OR 97739-0749 To: LA PINE BLUE LIGHTNING MAT CLUB PO BOX 515 LA PINE, OR 97739-0515 Invoice Invoice No.: 258 Customer Date Terms Contact LAPBLUE 08/19/10 Net 30 TOBIAS WILSON Description Charges COMPLETE FORM 1023 APPLICATION FOR NON-PROFIT STATUS 300.00 300.00 Invoice subtotal Invoice total Thank You C ke-eifcrf 300.00 300,00 User Fee Program for Tax Exempt and Government Entities Division User Fee Program for Tax Exempt and Government Entities Division http://www.irs.gov/charities/article/0„id=121515,00.html evenup r'roseouro ,Z610,0, 21110.1 I.R.B. 234 (updated annually) provides guidance for complying with the user fee program of the Internal RevenueService as it pertains to requests for labor rulings. detenrinalion letters, etc. on natters under the jurisdiction of the Coernisaioner, Tax Exerlpt and Government Entities Division; and requests for admnistrative scrutiny detarmrmtions.ueder Revenue Procedure 33.41. 14932 O.B. 536. In general, user fees apply to all requests for letter rulings, opinion letters, delernination letters and advisory letters submitted by or on behalf of la>yayers or other entities. The fee may be refunded only in limited circumstances. Requests to which a user fee applies must be accompanied by the appropriate fee as set forth in section 6 of Revenue Procedure 2010-8. • Employee Plans User Fees • Exempt Organizations User Fees. Common user fees are summarized below Issue/Type of Request Office of Jurisdiction Exemption application (Farm 1023, 1024, or 1028) IEO Determinations • Organuation5 witharrlual gross receipts 610,000 during precedingA yours • Organizations with annual gross receipts u 510,000 during preceding 4 years • Group exemption requests User Fee f$400 16550 ;$3,000 konurring 'E#7Tedtxtkal 1.$275 ming mond changes .;$350 Quail -fled subsidiaries of section 501(c))25) organizations i $2,250 Eerier rulings I $10,000 i IRS has been develgpktg Cyber Assistant, web -based saftWare to help new applicants and improve the quality and consistency of appfcations submitted by organizations Ming Form 1023, Application for Recogrition of Tax Exempt Sfrrpys. Testing of Cyber Assistant identified sorra functionality requiring correction prior to launching the program pubtcly. In light of that, we have made the necessary choice 10 delay the release of Cyber Assistant beyond this agenda' year OI coarse, we will continuo to receive and process all applications using our existing processes . Additional information Frequently asked mtestions - increased user fees for exemption applications Page Last Reviewed or Updated: May 11, 2010 1 of 1 9/7/2010 3:11 PM 6:20 PM 08/01/10 Accrual Basis LaPine Blue Lightning Mat Club Profit & Loss Standard June 1, 2009 through August 1, 2010 Ordinary Income/Expense Income Contributions and Support Membership Dues Schalorship Recived State Hotel Deposit T -Shirts Sales Tournament Income Jun 1, '09 - Aug 1, 10 668.00 2,257.27 4,831.92 597.00 929.00 4,622.00 Total Income 13,905.19 Expense Advertising 392.45 Background Checks 207.00 Bank fees 44.50 Membership Supplies 1,645.15 Postage and Delivery 40.00 Schalorship 4,063.28 State Hotel 597.00 T -Shirts 1,495.00 Tournament Costs 2,645.81 Tournament Refs 725.00 Voided check 0.00 Total Expense 11,855.19 Net Ordinary Income 2,050.00 Net Income 2,050.00 Page 1