HomeMy WebLinkAboutGrant Request - C O Police ChaplaincyEconomic Development Fund
Discretionary Grant Program
Organization: Central Oregon Police Chaplaincy
Organization Description: This organization provides chaplain and critical incident
stress management services to all emergency service agencies and their employees in
Deschutes, Jefferson and Crook Counties. Through this organization, chaplains make
personal contact with local emergency responders, provide comfort to families of crime
victims, marriage and pre -marriage counseling, debrief traumatic incidents. The services
provided reduces agency liability by insuring that emergency service workers are
mentally healthy and emotionally strong in stressful situations.
Project Name: Maintain Operations
Project Description: This grant will be used to maintain existing operations. In the past
year, the organization has been forced to cut an administrative assistant and one of three
chaplains due to declining donations. General operating costs continue to outpace
income.
Project Period: Beginning November 1, 2010
Amount of Request: $3,000
Previous Grants: None
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Date:
10/26/10
Project Name:
Project Beginning Date:
Amount of Request:
Applicant/Organization:
Address:
Commissioner Alan Unger
All Three Commissioners
x
Central Oregon Police Chaplaincy
NrvPmhnr _1, 2010
$3,000.00
Project End Date:
Date Funds Needed:
Captain Tim Edwards
COPC
P.O. Box 1898
Contact Name(s):
Fax:
Captain Tim Edwards
541-389-4454
Alternate Phone:
Tax ID #:
City & Zip:
Telephone:
Email:
541-480-8487
93-1244225
Redmond, OR 97756
541-388-6656
time@deschutes.org
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: Signature:
Dennis Luke: Amount: Signature:
Alan Unger: Amount: Signature:
Central Oregon Police Chaplaincy
"Serving the Hearts & Minds of Central Oregon's First Responders"
PO Box 1898 * Redmond, OR 97756 * (541) 322-2960
Central Oregon Police Chaplaincy
Grant Request
The Central Oregon Police Chaplaincy (COPC) is a 501c3 non-profit organization which
provides Chaplain and Critical Incident Stress Management services to all Emergency
Service Agencies and their employees, in the Tri -county area of Central Oregon. This
includes all Sheriff's Offices, Police Departments, Fire Departments, Dispatch Centers,
Search & Rescue Units, the Oregon State Police, and the Oregon National Guard, within
Crook, Deschutes, and Jefferson Counties.
Emergency responders encounter stress and trauma in their everyday duties that can have
profound effects upon their mental, emotional, and physical health. COPC Chaplains are
in contact daily with Emergency Responders, building relationships, counseling
employees, and helping to insure that they are mentally and emotionally healthy. Our
Chaplains accomplish this by making personal contacts at the agencies and dispatch
centers, doing ride -a -longs with police officers and firefighters, visiting injured
emergency responders in the hospital, and assisting officers with death notifications to
family members. They provide aid and comfort to the families of crime victims, provide
marriage and pre -marriage counseling to emergency responders, debrief traumatic
incidents, and assist officers through divorce, death of a loved one, financial loss, and
even suicidal ideation. They conduct marriages, funerals, and memorial services on a
regular basis, and attend other events within the emergency responder community. Their
presence at the scene of a death or fatal motor vehicle accident is always a welcome
source of comfort to the police officers and firefighters who see too much death and
tragedy as they go about their duties of serving the public. The services provided by
COPC Chaplains reduces agency liability by insuring that our emergency service workers
are mentally healthy and emotionally strong in stressful situations where the community
needs them most.
COPC has a 7 member Board of Directors who develop the budget, plan fund raising
events and approve expenditures of COPC funds. COPC currently employs 2 full time
paid Chaplains, Executive Chaplain Jim Crowley and Assistant Chaplain Mike Dismore,
who oversee 17 additional Volunteer Chaplains who are assigned an on call schedule so
that someone is always available to respond 24 hours a day, 7 days a week. The volunteer
Chaplains are a mix of Church pastors, and retired police officers and firefighters.
Executive Chaplain Jim Crowley is certified by the International Conference of Police
Chaplains (ICPC) as an Instructor in Critical Incident and Stress Management, and is a
member of the Central Oregon Critical Incident Stress Management Team. He is the
Page 2
Regional Director of ICPC Region 2, which includes the states of Oregon, Washington,
Idaho, and Montana. He is highly respected throughout the Northwest and has assisted in
establishing Police Chaplaincy programs in Lakeview, Baker City, and Coos Bay. The
Oregon National Guard has called upon him to assist in death notifications to families of
National Guard personnel killed overseas, and the Oregon State Police recently asked
him to be part of their Critical Incident Response Team for Central and Eastern Oregon.
Following the bank bombing in Woodburn that killed 2 police officers, Chaplain Crowley
conducted Critical Incident Stress debriefings for the Woodburn Police Department and
the Oregon State Police Bomb Squad.
COPC funding comes from the user agencies, through Central Oregon Law Enforcement
Services (COLES), voluntary payroll deduction from Central Oregon Emergency
Responders, and donations from private businesses and the public. We also hold an
annual Auction as well as the Gary Bunger Memorial Golf Tournament.
As I'm sure you know donations to charities and other non-profit organizations have seen
a steady decline since the downturn in the economy, and COPC is no different. In the past
we have employed an Administrative Assistant, who researched and applied for
additional grant funding, and a 3`d Chaplain who was employed part time but worked full
time. Last year COPC was forced to cut the Administrative Assistant position, and this
past July we laid off the part time Chaplain due to declining donations.
We continue to look for ways to reduce expenses and seek other sources of revenue.
However our general operating costs continue to outpace our income. Because of our
financial situation we have not identified any new programs or projects to fund, but
simply need to maintain our operational funds. We do have other potential revenue
streams that we are currently seeking in both the public and private sector, but those
efforts have not yet come to fruition. A grant of $3000 would assist us in maintaining our
operational expenses while we continue to seek other sources of revenue.
On behalf of all Central Oregon Emergency Responders, I thank you for your
consideration of this request.
Captain Tim Edwards, Chairman
Central Oregon Police Chaplaincy
January - September
2010
2009
EXPENSES
IPayroll
$113,608.07
$117,362.56
Insurance
$200.24
$331.97
O • erations
$1,357.00
$3,991.03
Bank Charges
$51.38
$123.75
Office Equipment
$805.62
$1,403.19
Postage
$624.89
$320.74
Supplies
$1,025.56
$523.08
Telephone
$1,394.12
$0.00
Training Expenses
$1,985.47
$4,507.41
General Expenses
Conference, Meetings
$1,261.22
$555.37
Memberships and Dues
$450.00
$495.00
Pastoral Care & Outreach 1
$821.49
$1,016.97
Staff Meetings
$586.05
$539.38
Travel
$93.53
$297.99
Uniforms & Cleaning
$77.00
$61.60
Auction Expenses
$5,061.11
$4,840.66
Kearney House
$1,576.68
$313.97
Auto Expenses
Fuel
$1,045.73
$316.76
Other
$22.98
_ $40.16
TOTAL Expenses
$130,691.14
$133,050.56
INCOME
IPayroll Deduction
$23,997.50
$23,235.00
Donations
$35,019.34
$40,841.03
Auction
$32,951.00
$31,431.50
Training Income _
$1,357.00
$3,991.03
Bunger Memorial
$2,364.00
$2,149.00
CCOLES
$40,500.00
$38,250.00
TOTAL INCOME
$136,188.84
$139,897.56
-$3,708.72
COPC Budget Comparison
Income 2009 Actuals 2009 2010 Budget
Auction $30,000.00 $31,431.50 $30,000.00
COLES $30,000.00 $38,250.00 $35,000.00
Payroll Deduction $28,000.00 $32,917.50 $35,000.00
Donor Contribution $55,000.00 $55,445.06 $55,000.00
Grants $8,000.00 $0.00 $0.00
Bunger Memorial Golf $5,000.00 $2,149.00 $2,500.00
Law Enforcement Walk $500.00 $0.00 $0.00
Mailers $2,000.00 $985.00 $2,500.00
Training Income $2,000.00 $4,060.03 $2,000.00
Interest $400.00 $90.96 $300.00
Total Income $160,900.00 $165,329.05 $162,300.00
Expenses 2009 Actuals 2009 2010 Budget
Payroll Costs $750.00 $924.91 $1,000.00
Payroll Taxes $0.00 $6,982.69 $7,000.00
Executive Chaplain $63,340.00 $63,608.08 $63,608.08
Assistant Chaplain $51,925.00 $52,194.04 $52,194.04
Assistant Chaplain $18,000.00 $33,000.00 $27,000.00
Office Assistant $15,000.00 $0.00 $0.00
Auto - Fuel $1,000.00 $558.06 $1,000.00
Appreciation BBQ $1,000.00 $0.00 $1,000.00
Auction $5,000.00 $5,190.66 $5,000.00
Chaplains Retreat $2,000.00 $170.50 $2,000.00
Other Events $500.00 $16.32 $500.00
Conference/Conventions $1,400.00 $853.36 $1,000.00
Membership & Dues $500.00 $726.00 $800.00
Pastoral Care & Counseling $3,000.00 $1,226.86 $2,000.00
Recognition & Awards $0.00 $150.00 $500.00
Staff Meetings $250.00 $758.23 $1,000.00
Uniforms & Cleaning $300.00 $61.60 $300.00
Insurance - Renters $1,200.00 $760.29 $400.00
Insurance - Work Comp $1,200.00 $406.67 $500.00
Insurance - Board $900.00 $1,167.00 $1,200.00
Bank Charges $200.00 $123.75 $200.00
Office Improvements $0.00 $2,096.83 $1,000.00
Office Maintenance $0.00 $0.00 $500.00
Office Utilities $0.00 $741.46 $4,200.00
Office Equipment $1,500.00 $1,932.67 $1,500.00
Office Supplies $2,000.00 $871.44 $1,000.00
Postage $800.00 $322.81 $1,000.00
Telephone $500.00 $0.00 $1,500.00
Training $3,000.00 $5,228.48 $3,000.00
Assoc. Chap. Stipend $1,500.00 $0.00 $0.00
Total Expenses $176,765.00 $180,072.71 $181,902.12
Secretary of State
Corporation Divisi+_
255 Capitol Street NE, Suite 151
Salem, OR 97310-1327
Phone:{503)98 2200
Pax:(503)378-4381
www.filinginoregau.com
2010 ANNU
Registry
D
REPORT
umber. 564099.81
ration: 03114/1997
311412010
Type: DOMESTIC NONPROFIT CORPORATION
CENTRAL OREGON POLICE CHAPLAINCY
PO BOX 1898
REDMOND OR 97756
Name of Domestic Nonprofit Corporation
CENTRAL OREGON POLICE CHAPLAINCY
Jurisdiction: OREGON
Non Profit: Public Benefit
The following information is required by statute. Please complete the entire form. Failure to submit this Annual
Report and fee by the due date may result in inactivation on our records.
Registered Agent
11M EDWARDS If the Registered Agent has changed,
63333 W HIGHWAY 20 the new agent has consented to the appointment
BEND OR 97701 Oregon street address required.
1) Type of Business
2) Principal Place of Business (Address,city,state,zip)
13A5,.Nir K iTsBgNL
BEND OR 97701 ,
4) President (Name & Address)
TIM EDWARDS
63333 W HIGHWAY 20
BEND OR 97701
6) Signet
8) Date
3) Mailing Address (Address,city,state,zip)
PO BOX 1898
REDMOND OR 97756
5) Secretary (Name & Address)
RUSS WRIGHT
200 NE 2ND ST
PRINEVILLE OR 97754
7) Printed Name
m w4 re(
9) Daytime Phone Number
s -ill - 3 2 8- / 4 S"6
Make check payable to "Corporation Division" and mail completed form with payment to
Secretary of State, Corporation Division, 255 Capitol ST NE Suite 151,Salern, OR 97310
Note: You can also fax to (503) 378-4381. Filing fees may be paid with VISA or MasterCard.
Submit the card number and expiration date on a separate page for your protection.
ANRPF1-
01/28/10