HomeMy WebLinkAboutGrant Request - La Pine Christmas BasketsEconomic Development Fund
Discretionary Grant Program
Organization: La Pine Christmas Basket Association
Organization Description: This organization, run by volunteers, provides low income
families in Southern Deschutes County with a Christmas food basket. The organization
also assists the South Central Oregon Outreach Toy Run in distributing gifts to children
of low income families. In 2009, a total of 540 food baskets were distributed serving
approximately 1,885 people.
Project Name: Christmas Baskets
Project Description: This grant will be used to purchase food for the baskets. The
baskets include turkeys, hams, potatoes, milk, bread and donated canned foods.
Project Period: October 5, 2010 to December 21, 2010
Amount of Request: $5,000 (Estimated food cost = $14,800)
Previous Grants:
• November 2003: $1,000 food baskets ($1,000 Luke)
• FY 2009: $2,500 Community Grant
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Date:
10-6-2010
Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Alan Unger
All Three Commissioners
please
La Pine Christmas Baskets
10-5-2010
$5,000
Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Tax ID #:
City & Zip:
Telephone:
Email:
La Pine Christmas
Basket Association
PO Box 638
Contact Name(s):
Fax:
Pete Penzenik (President)
Alternate Phone:
12-21-2010
12-21-2010
65-.1212485
La Pine, OR 97739
41-S3f -1,860
ppenzenik@hotmail.com
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: _ Signature:
Dennis Luke: Amount: _ Signature:
Alan Unger: Amount: Signature:
Deschutes County Discretionary Grant Program Application
La Pine Christmas Basket Application, 2010
1) The La Pine Christmas Basket Association is a volunteer run, IRS (Internal Revenue Service)
503 (c) (3) charitable organization (IRS letter attached). The Association is run by a five
member board of directors. Our purpose is to provide low income families, singles and seniors
in southern Deschutes County with a Christmas (holiday) food basket. (We do not ask for a
person's religious affiliation.) We also assist S.C.O.O.T.R. (South Central Oregon Outreach Toy
Run) in distributing gifts to the children of low income families.
2) We have applications for food baskets available at various locations in the community ( St
Vincent De Paul (La Pine), the La Pine Soup Kitchen, La Pine Library, La Pine Sheriff's Office,
Oregon Department of Human Services (La Pine) and business in La Pine). Applicants fill out
the application and submit it. We process the application and coordinate with the Sunriver Food
Share program, Gilchrist Christmas Baskets, Salvation Army (Bend) and local churches and
social organizations to ensure that anyone requesting assistance receives it and that there are no
duplication of services.
3) As of Tuesday October 5, 2010 our applications for food baskets are out and we are accepting
applications for our 2010 program. We will be distributing the food baskets (and gifts) on
Tuesday December 21, 2010.
4) The holiday season can be a stressful time for low income families, especially if they have
children. By providing a food basket we may be able to help reduce this stress and perhaps help
'free up' a little family income to buy presents for the children. A second group that benefits is
our volunteers. Last year we had over 100 volunteers help with our program. On distribution
day about half of our volunteers are middle school and high students volunteering their time to
help. Hopefully by volunteering when they are young, it will encourage them to volunteer for
some worth while program when they become adults.
5) Our program targets low income families, singles and seniors. In our 2009 program, we gave
out a total of 540 food baskets. These served approximately 1885 people (1017 adults, 739
children and 129 seniors). Break down of family size: 67 one person families (22 which were
seniors), 111 two person families (87 which were one adult with children), 116 three person
families, 101 four person families, 69 five person families, 52 six person families, 10 seven
person families, 8 eight person families and 5 nine person families.
Last year we anticipated giving out 600 food baskets, but the Oregon Department of Human
Services (DHS) (welfare) did not send out food applications to their clients (which they have
done in the past). Therefore, we did not provide food baskets to an estimated 50 DHS client
families that could probably have used a food basket. (Many people fill out both our application
and the DHS application, but some people only fill out the DHS application.)
6) We buy turkeys, hams (5 pound hams which we give to singles or families that do not have
the ability to cook a turkey (living in a small travel trailer or camper)), potatoes, milk and bread.
We have canned food drives that provide vegetables and other canned goods. In the event that
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we do not receive enough vegetables or other canned goods to fill the baskets, we may have to
buy some canned goods. (This has not happened for years, but we never know what will be
donated.)
Beside the purchase of food, our only expenses are for Post Office box rent, fees to the State,
rent on the building we use (this rent just covers the cost of the utilities) and liability insurance
(we carry a 2 million dollar liability policy, certificate available upon request). All of our
postage, printing, and other expenses are paid for by the volunteers.
We will not have a good idea of how many applications we will receive until around December
1, 2010. Therefore, we will not know how much food we will need to buy until around this time.
We also will not know the price of the turkeys and hams until after Thanksgiving. I am
anticipating (using a worse case scenario) that we will spend $10,000 for turkeys, $2,500 for
hams, $600 for potatoes, $1,200 for milk and $500 for bread.
Thank you for your consideration,
Pete Penzenik
President La Pine Christmas Basket Assoc.
541-536-1860 (home)
INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: MAR 1 S 1005
LA PINE CHRISTMAS BASKET
ASSOCIATION
PO BOX 638
LA PINE, OR 97739
DEPARTMENT OF THE TREASIJET
Employer Identification Number:
65-1212485
DLN:
17053307015044
Contact Person:
GERRY R McLAUGHLIN
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
JANUARY 31
Public Charity Status:
170 (b) (1) (A) (vi)
Form 990 Required:
YES
Effective Date of Exemption:
FEBRUARY 11, 2002
Contribution Deductibility:
YES
ID# 31115
Dear Applicant:
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code_ You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. We determined that you are
a public charity under the Code section(s) list a in the heading of this
letter.
Please see enclosed Information for Exempt Organizations Under Section
501(c)(3) for some helpful information about your responsibilities as an exempt
organization.
If you distribute funds to individuals, you should keep case histories showing
the recipient's name and address; the purpose of the award; the manner of
selection; and the relationship of the recipient to any of your officers,
directors, trustees, members, or major contributors.
Letter 947 (DO/CG)
Deschutes County Discretionary Grant Program
Dear Sir:
I would like to thank you for your consideration of our organization for a grant. If you
have any questions please call me at 541-536-1860. I will be on vacation until October
16, 2010, but you can leave a message on my answering machine. You can also try me
on my cell phone, 541-408-5528. I will be on the coast and do not know if I will have
cell service. Please do not leave a message on my cell phone.
Thank you,
41)14::
Pete Penzenik
President La Pine Christmas Basket Assoc.
October 6, 2010