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2010-11-29 Work Session Minutes
'CES !U 0 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, NOVEMBER 29, 2010 Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Dave Inbody, Assistant to the Administrator; Marty Wynne, Finance; Tom Anderson and Nick Lelack, Community Development; media representatives from KTVZ TV and Hillary Borrud of The Bulletin; and one other citizen. Chair Luke opened the meeting at 1:30 p.m. 1. Finance Update. Marty Wynne said there are no new trends to discuss. On December 1, a final transfer of property taxes will be done; at that time, it will be easier to compare the numbers to the previous year in regard to collection and delinquency rates. He asked if the Commissioners have any ideas or suggestions on how to show information on the report. Commissioner Baney said that the main reason she asked for this is in regard to change orders for Knott Landfill projects. She wanted to know whether there was merit in using the same contractor for a couple of different phases of a project. Dave Kanner stated that the project remains under budget. Commissioner Baney would like assurances as to whether it made sense to package the projects. The LGIP is down even lower than anticipated at .050. It is expected that rates will stay low for an extended time until unemployment rates have improved. Minutes of Board of Commissioners' Work Session Monday, November 29, 2010 Page 1 of 7 Pages 2. Discussion of Legislative Priorities. Dave Kanner said that Public Affairs Counsel will want to know what the County's priorities are for the next legislative session. He has not gotten much feedback from the departments. One thing that may move forward is legislation on a regional health authority, which is being pursued only by entities in this area, probably viewed as a pilot program. The regional health authority concept might be interesting to some of the other areas. Discussion occurred regarding events held on farm ground. It appears to be unlikely that this will be fully addressed by the legislature. Citizen Andy High of the Central Oregon Builders Association said that the homebuilding industry is still undecided in this regard but more and more communities seem to be having issues with this situation. Commissioner Luke said that it will take a lot of political courage to make significant case. He knows a little about the process and can try to keep the Board up to date. Commissioner Unger noted that the business community does not normal fare well if the legislature gets involved. Nick Lelack said that a pilot program might lead to changes in the destination resort situation. Tom Anderson stated that a legislative concept for the DEQ is another that may come forward. Commissioner Baney would like to find a way to address the cost of systems to help out the property owners. Mr. Anderson said that there are two approved systems at this time. One has a problem in that is being addressed. Commissioner Unger wondered if the legislative concept opens the door more for potential sewer systems. Dave Kanner said there is a pending issue about court fines and fees, and he is fairly certain that legislation will be introduced to try to merge service districts. Also, there is statute that prohibits counties under 400,000 people to contract out the work of law libraries. Commissioner Luke said there has to be a benefit to the County, and this will help all smaller counties. Minutes of Board of Commissioners' Work Session Monday, November 29, 2010 Page 2 of 7 Pages Mr. High said that Oregon business planners said in September that they will address the tax structure issue and might drive some of the business agenda items. There could be some changes in tax structure to help business. In regard to the destination resort issue, Nick Lelack thinks that there might be different types of small resorts considered, but environmental groups are trying to limit this to one per county as part of a pilot program. Whatever happens, if anything, will probably be as a pilot program that is very limited. Mr. Kanner stated that priority of issues needs to be set as follows, so that Public Affairs Counsel will know what the County wants them to adders: 1 = be prepared to draft a bill if no one else does. 2 = play a supportive role to other groups that take the lead. 3 = some interest in tracking, knowing that the status could change. The Board indicated the following. • Regional health authority — is a 1 if necessary. It is now a local issue. Commissioner Baney said she is not certain it is needed. • Destination resorts — a 2, depending on what might be proposed. • Transportation planning rule — the consensus was that this is a 1. Discussion occurred regarding phasing and useful changes, and setting standards that might not necessarily work in other situations. Transportation needs to be addressed to be able to use, for instance, shovel -ready industrial ground for economic development and job creation. • Events on EFU ground — a 2. The legislature will probably not address local issues except areas where this has become a focal point for valley wineries. It is an opportunity to educate. • DEQ legislative concept — a 2. • Court fines and fees — a 2. This is a big issue for the AOC, which will take the lead. • Extension services legislation — a 2. • Law libraries — Mr. Kanner would like to see the County out in front on this issue. The AOC may not get involved. Most counties have populations under 400,000, and those are the ones that would be affected. Legislation is already being written. The Board felt this is a 2 at this point. Minutes of Board of Commissioners' Work Session Monday, November 29, 2010 Page 3 of 7 Pages • Justice court legislation — it was felt this is unlikely to come up again. • Legislation for a Goal 11 exception for south County — a 2. It was felt others will bring this up. • Modification to the Skyline Forest Bill — a 3. Nick Lelack said that the DLCD will try to expand the pilot program to the State level. This could be paired with development rights. Commissioner Unger would like to see some of the existing State directors remain when the new Governor takes office. At the Federal level, it was felt the following need watching: • Endangered species listings — sage grouse; more public outreach is needed. • Timber payments reauthorization. Commissioner Luke stated that the AOC is taking a big lead on this. Senator Wyden may be working on a bill as well. • EPA restrictions need to be watched. • Wilderness designations — impacts and options. Mr. Kanner noted that department heads are free to support their affiliate groups, but they need to bring these issues to the Board before they personally lobby through the County for various issues. Commissioner Luke suggested that the Board be made aware by other elected officials of their stance on the issues. They can do what they want, but it would be helpful for the Board to be informed. 3. Update of Commissioners' Meetings and Schedules. The Commissioners indicated they would be nearby and available during the Christmas holidays. Minutes of Board of Commissioners' Work Session Monday, November 29, 2010 Page 4 of 7 Pages OTHER ITEMS. CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 4. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $10,354.79. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 5. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,495.73. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $137,974.10. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, November 29, 2010 Page 5 of 7 Pages 7. Deputy District Attorney Union Agreement. Commissioner Luke wants a public hearing on the proposed union agreement, and a joint meeting with Patrick Flaherty before then. Mr. Kanner said he is having trouble finding a date that works. He asked Mr. Flaherty about a December 7 morning work session, but Mr. Flaherty is not available then and has not responded to requests to find a different date. The question is whether this meeting is necessary, or whether Mr. Flaherty could just put his concerns in writing. The Board felt this issue needs to be discussed in public and in person. They asked if there would be a problem if the vote was postponed for a week beyond the December 8 date it is scheduled. Mark Pilliod indicated that there is no bad faith being shown, so this should be acceptable. They will try to set the discussion for December 6, but Commissioner Unger will have to call in. The meeting should take place before the December 8 business meeting. Commissioner Baney said that Collins Hemmingway, the aviation recruitment representative for EDCO, wants letter of support to secure UAS drone flights in military areas where the public does not have access, the Juniper MOA around Brothers and Burns. Mr. Hemmingway feels that this will bring a positive economic impact to the area. Commissioners Luke and Unger would like more information on the potential impacts, etc. Mr. Kanner stated that CATS — Citizen Action Team in Sisters — no longer exists as such. He is trying to get the local business people to do something different and less formal. The meeting today was still not very conducive to conversation. Being no further items addressed, the meeting adjourned at 3:20 p.m. Minutes of Board of Commissioners' Work Session Monday, November 29, 2010 Page 6 of 7 Pages DATED this Day of _H7D2CiAltt`� 2010 for the Deschutes County Board of Commissioners. ATTEST: (-t)-6AALit Recording Secretary Dennis R. Luke, Chair Alan Unger, Vice Chair y Baney, Co issioner Minutes of Board of Commissioners' Work Session Monday, November 29, 2010 Page 7 of 7 Pages TES W Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, NOVEMBER 29, 2010 1. Finance Update — Marty Wynne 2. Discussion of Legislative Priorities — Dave Kanner 3. Update of Commissioners' Meetings and Schedules 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items ore subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA November 29, 2010 (1) Monthly Investment Report (2) October 2010 Financials ■ eschutes ountA ff:I3 1201 0 • ro 1Proli o al Investment Investment Income Fiscal Year 2010-11 G H $ 73,559 $ 323,212 73,559 323,212 (3,678) (16,161) Investment Income - Net 69,881 $ 307,052 I 0 7 u 0 Investments By County Function General $ 105,436,050 Total Investments $ 105,436,050 N a- 00 E 4) o o) 0 o e e o o az y�j 0 O o N7 OO N 0 0'1 („) 0 O N 0 e- a-• N fA CO 0 01 r-0co c6 6 1D 0r- (11 N N Lt7 O t0 0 CD 1() O Y! Total Investments O 2 O L a • L 0 a E 0 c) 0 0 0 CD T". N O O O Average Maturity in Days 0000000 oolno10Oo 0 0 P N N N r r Oti N E 03 ()) X N U fl 2 (0 0 to a u) N 0) c U N 0- p 7 N U 4U-, CO Z D °'at ~ m 60E0 date c (1) En U u m 10 T (7 m(0 1-"E UO OO Total Portfolio: By Investment Types 2 y O U o C N NC Y N o N N u C N co cu ~u mQ 0 0 O me (L)1 3 J m � 1.-(g Z E a) Market Value Original Cost -0 4) 0 m O • 4) • 4, o ce O U c • 0 U N � 0 O O Z m ❑ m iE ❑ 2 0) N L a 0) 0 .0010000,000100100000!0011000'0 N'U I•z Z Z Z!Z Z Z'1z Z Z Z ZIZ Z,Z Z Z Z z1,z z'Z Z zIz m _z J (l N, N. 0 0 0 7 (0 N N- N 0 4 N O M 0 0 CO 0) N- 0 CD N O CO G N N 0 0 M O O 0) 4) 0) COIN 4) C N O CO 0 O 1.0'i CO CD 0 40 N 0 i V O N CO C O M CO () 1 0 4) O CD O N (O N N 4 N O M O O 14) (4)1(0 0 14) CV O' O O N 4) 0) O M W W 1 N 0 0 ,00 V 0) N V V 7 4) M 4) O 0) C0 0 0(4 0 CO O (n N O' O W 4) r N M O C0 r 0) r W 0 .n 0) N M (f) Ln N r 0) 4) W N' 0' (() W M N 0 0 0 C) N M O co O co M CV N' C N W cr O 0) N N N W O O 4) O V N W h- 4'') O C Lo 0 0 V O O N O V 1 M N 0) N M O N N M MIM 4) N o (M N O O O .-- 0 0 (.1 ✓ N NIN 1 N r N N N N NIN N N N N N N- N N N N N N N N or -.0,1,..0 4) O co NI 0 O I W 0) 01 0 •O. r O'1 0 0 0 1 0 O I O N O 1 o 0) • O O O 9 0) O W O N 004- o 4) N W' O O O r 0 0 O' O' O O O 0 OI O (D O O 9 4) O O (O O M O O co O N N M O O O r 0 0 0 0 0 0 0 0) O O 4)' O O O N (n O (0 N V V COI N W 0) N CO N CO W 1 CO CO CD 0 0 0 01 N r CV CO CO (D CO r 0 (00(0 C' 4) '- CO N W (D CO r V O CO CO M N (D 0 4) 0 .O CO r CO W N (0-(01(4)(0 N (D O 0' CO r M 0) C0 N N M W W 0) W O 4) CO 45 O O O cD o' 4) 0 0 V' 0) 0 4' O CoI 0 0 N 0 0 01N 0 0 4) 0 CO 1 0 ('M 0 0 0 0 0 (C) O r 0010.) r 0,C001-00000,0000000 0 O O r O 0 r ✓ N N r N 4- (-4 N N (V N N•N C) N N N N N N C\ N N CV NI 1 1 0 1 I, i u 1 J 1 1 i[ 1[111'1 11.111If11 0(0 0 0 W O 0 O W 0 0 0 0 0 0 0 O 0.0 O O C) 0 0 01 01 0 0 0 0 C0 0 0 0 0 N 0.0 0 0 0000000000004\100000000,- 0 00000000000CV000O0OO0r0 666 r-:666 N O 0' 0 O O O'' 0 0 0 0 0 0 M66666,0066 0'. 0 N 0(0 0 (0 (0 ') C' 0 0 0 7 O O O O O O O W N O O O O O W O CO CD , 0 CO 0 0 0 CD 0 C 4) 0 0 0 CD M N 0 0. O 0) 0 CO N 0 0 0 4) 0 CO N 4) r' O W O M O. 0) O M 0) O O O N W N O O O M O r(0 0 4) O Q) O N O 4) (4 0 0 0 0) 0 0 0 V C) 0 0 0 (7) 4)C) 0 0 0 W O C' O 0 M 0 0) 0 0 0 (O O r 0 0 0 r r 1 0 m r 0 0 O) .-1 0 O. O 0 0 0 r O O 00).-0 22-22- - ('4 N r N N r CV CV r N N CV Ni N N N N N' N N ''- N N N Cg O ''3 0 e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0; o (0 0 0 0 0 0 ( 0 0'O O' O N, O O O W OI O O O I O O I 0 0 0 0 0I O O' O O O O C) O M N O 10(0 4) r M 0 M C' 4) O 4) M N I O O' W W O; 4) O N O 4) N M. " M W O 0l- N N NIN r 0) W CO 1 M C' r W N .- O CD W I W N O W O o N 9 W N (D O 1 M r r r O N r O r O r .- O r r rl0 O 0'•O r O r r r 0 0 0 0 r 1e 10 0 0' O 10 4) i( r 0 0 0 0 0 0 0 0 0 0 0 0 O (0010 O 4) O O O O O 4) O 4) O O'' 4) (n N O W W (n 4) N O M 4) CO M CD N N .- O (4) 41 O. r O (O 4) 66"66 0 0 0 0 e- 0 O 0 0 O ('-(‚4 (D W N N O O' n N O N O 'C) 10 NCA r IM M ' 4-0) W N CO O N cq M 4) 0 N C• SO (00 COO 47 (C+) $104,593,870.69 e 0 e 0 .\ O) O O O C (00 0) I) 0') • O O O II, N a)' N c oa) 0_ �a): E a ° �'c a 7,10-6 — iN C) 4) (0 0) CD O O 4) N N (D N N O N 0) 0) M M N W (o O 0) 0) 00 M C >• 2 a) ON M (Nn 4) - 0 V 0I 0( m o to4) C 4) ,oW O 4) 4) N 1 N N NIN N N E C T m d c N ©01 rr r 7=7177- c - 07 (4) 0) a0I400 0 rn o) ((4) O O. O O r M r N N O N N N 0 O N O 0 01 0 O N N O N r I r r N r r O t0 F In 0) (0 0 0 0 > O O O ✓ • r o 0 0 0 0'O 0 0 0 0 0 0''0 0 0 0 010 r r r ol0 0 0 0 0: Q o 0 W 0) C) 0) O 0) 0. 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Q U LL m Ln O❑ Z'a'H 0- LL Q cL <C 0, m m 0 X Y.Ja2U)U)U)3!;CUULLH 1- O. 0) - N 4) Y U C U 0 C 4) m CO U 7 C m 12, (U N 0 m N U m 1n (1 N y E3 J nm p, 1a o c m 0) a) Y >.a. >.'] 2 0 8-z 0 .0 .� a) m m--)7 p CD> O) Ii N? m � (j ai a) coalO' y.c aNY E °n d 4)H E> 0 m U (O J c E O 4) ..Q- m 4) O E O m 0 0 .E U) I Y J0_C(A( Q')30300LLH 3 0. H Memorandum Date: November 16, 2010 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find October 2010 financial reports for the following funds: General (001), Community Justice — Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice — Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), and Fair & Expo Center (618). The projected information has been reviewed and updated, where appropriate, by the. respective departments. Cc: All Department Heads RESOURCES: Beg. Net Working Capital Revenues Property Taxes Gen. Rev. - excl. Taxes Assessor County Clerk BOPTA District Attomey Finance/Tax Veterans Property Management Grant Projects Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA District Attomey Finance/Tax Veterans Property Management Grant Projects Non -Departmental Contingency Transfers Out TOTAL REQUIREMENTS NET (Resources - Requirements) GENERAL FUND Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY % Coll. % $ 8,300,000 $ 9,677,699 $ 1,377,699 100% 117% $ 8,300,000 $ 9,677,699 $ 1,377,699 6,855,333 799,046 265,230 406,905 4,133 104,700 60,067 22,622 30,377 667 1,888,421 1,435,000 434,225 531,538 843 65,806 112,778 16,886 35,055 667 (4,966,912) 635,954 168,995 124,633 (3,290) (38,894) 52,711 (5,736) 4,678 (0) 8,549,080 4,521,218 33% 33% 33% 33% 44% 7% 33% 21% 63% 25% 33% 38% 33% 9% 60% 55% 33% 33% 33% 33% a) 20,566,000 b) 2,397,138 c) 795,690 1,220,714 12,398 314,100 c) 180,200 67,866 91,132 2,000 20,566,000 2,397,138 795,690 1,220,714 12,398 314,100 180,200 67,866 91,132 2,000 (4,027,862) 33% 18% 25,647,238 25,647,238 16,849,080 14,198,918 (2,650,162) 33% 42% 33,947,238 35,324,937 1,377,699 1,127,406 494,709 25,134 1,627,376 282,303 87,399 84,409 37,401 730,629 2,494,258 6,991,024 4,324,721 11,315,745 5,533,335 1,043,185 463,327 19,176 1,555,197 299,926 85,879 84,180 35,866 438,531 4,025,267 4,455,156 8,480,423 5,718,495 84,221 31,382 5,958 72,179 (17,623) 1,520 229 1,535 292,098 2,494,258 2,965,757 (130,435) 2,835,322 185,160 33% 33% 33% 33% 33% 33% 33% 33% 33% Exp. 31% 31% 25% 32% 35% 33% 33% 32% 20% 33% n/a 33% 19% 34% 33% 25% 33% 3,382,219 1,484,127 75,403 4,882,127 846,910 262,197 253,227 112,203 2,191,887 7,482,774 20,973,074 12,974,164 33,947,238 3,382,219 1,484,127 75,403 4,882,127 846,910 262,197 253,227 112,203 2,191,887 7,482,774 13,490,300 7,482,774 12,974,164 26,464,464 7,482,774 8,860,473 8,860,473 a) Approximately 85% of the property taxes are collected in October and November b) YTD Actual includes annual payments: Federal in lieu of taxes - $471,913 and State tax on electric co-ops - $464,452. c) YTD Actual includes A&T grant received quarterly in advance Year End $ Budget Projection Variance $ 8,300,000 $ 9,677,699 $ 1,377,699 100% 117% $ 8,300,000 $ 9,677,699 $ 1,377,699 6,855,333 799,046 265,230 406,905 4,133 104,700 60,067 22,622 30,377 667 1,888,421 1,435,000 434,225 531,538 843 65,806 112,778 16,886 35,055 667 (4,966,912) 635,954 168,995 124,633 (3,290) (38,894) 52,711 (5,736) 4,678 (0) 8,549,080 4,521,218 33% 33% 33% 33% 44% 7% 33% 21% 63% 25% 33% 38% 33% 9% 60% 55% 33% 33% 33% 33% a) 20,566,000 b) 2,397,138 c) 795,690 1,220,714 12,398 314,100 c) 180,200 67,866 91,132 2,000 20,566,000 2,397,138 795,690 1,220,714 12,398 314,100 180,200 67,866 91,132 2,000 (4,027,862) 33% 18% 25,647,238 25,647,238 16,849,080 14,198,918 (2,650,162) 33% 42% 33,947,238 35,324,937 1,377,699 1,127,406 494,709 25,134 1,627,376 282,303 87,399 84,409 37,401 730,629 2,494,258 6,991,024 4,324,721 11,315,745 5,533,335 1,043,185 463,327 19,176 1,555,197 299,926 85,879 84,180 35,866 438,531 4,025,267 4,455,156 8,480,423 5,718,495 84,221 31,382 5,958 72,179 (17,623) 1,520 229 1,535 292,098 2,494,258 2,965,757 (130,435) 2,835,322 185,160 33% 33% 33% 33% 33% 33% 33% 33% 33% Exp. 31% 31% 25% 32% 35% 33% 33% 32% 20% 33% n/a 33% 19% 34% 33% 25% 33% 3,382,219 1,484,127 75,403 4,882,127 846,910 262,197 253,227 112,203 2,191,887 7,482,774 20,973,074 12,974,164 33,947,238 3,382,219 1,484,127 75,403 4,882,127 846,910 262,197 253,227 112,203 2,191,887 7,482,774 13,490,300 7,482,774 12,974,164 26,464,464 7,482,774 8,860,473 8,860,473 a) Approximately 85% of the property taxes are collected in October and November b) YTD Actual includes annual payments: Federal in lieu of taxes - $471,913 and State tax on electric co-ops - $464,452. c) YTD Actual includes A&T grant received quarterly in advance COMM JUSTICE -JUVENILE Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY % CoII. % Revised Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 987,000 $ 1,039,997 $ 52,997 100% 105% $ 987,000 $ 1,039,997 $ 52,997 Revenues Federal Grants 5,176 (5,176) 33% 0% a) 15,527 15,527 SB #1065 -Court Assess. 20,000 16,421 (3,579) 33% 27% 60,000 60,000 Discovery Fee 5,333 3,211 (2,122) 33% 20% 16,000 16,000 Food Subsidy 12,667 6,098 (6,569) 33% 16% b) 38,000 38,000 OYA Basic & Diversion 113,335 (113,335) 33% 0% a) 340,006 340,006 Inmate/Prisoner Housing 33,333 17,400 (15,933) 33% 17% c) 100,000 100,000 Inmate Commissary Fees 33 54 21 33% 54% 100 100 Contract Payments 29,497 23,077 (6,420) 33% 26% 88,490 88,490 Miscellaneous 100 42 (58) 33% 14% 300 300 MIP Diversion Fees 333 50 (283) 33% 5% 1,000 1,000 Interest on Investments 5,667 3,265 (2,402) 33% 19% 17,000 10,500 (6,500) Leases 800 800 33% 33% 2,400 2,400 Grants - Private 167 289 122 33% 58% 500 500 Health & Human Svcs Chg 2,000 692 (1,308) 33% 12% b) 6,000 6,000 CCF Interfund Grant 20,165 6,250 (13,915) 33% 10% a)d) 60,495 96,500 36,005 Gen Fund Grant -Crime Prev. 6,667 (6,667) 33% 0% a) 20,000 20,000 Total Revenues 255,273 77,650 (177,623) 33% 10% 765,818 795,323 29,505 Transfers In -General Fund 1,847,728 1,847,728 33% 33% 5,543,186 5,543,186 TOTAL RESOURCES 3,090,001 2,965,374 (124,627) 33% 41% 7,296,004 7,378,506 82,502 REQUIREMENTS: Expenditures Community Justice -Juvenile Exp. % Personal Services 987,985 902,630 85,355 33% 30% e) 2,963,956 2,878,601 85,355 Materials and Services 399,962 336,851 63,111 33% 28% 1,199,886 1,199,886 Capital Outlay 33 33 33% 0% 100 100 Juvenile Resource Center Personal Services 771,701 725,824 45,877 33% 31% e) 2,315,104 2,269,227 45,877 Materials and Services 58,498 60,038 (1,540) 33% 34% f) 175,494 175,494 Contingency 213,821 - 213,821 33% n/a 641,464 641,464 TOTAL REQUIREMENTS 2,432,000 2,025,342 406,658 33% 28% 7,296,004 6,523,208 772,796 NET (Resources - Requirements) 658,001 940,032 282,031 - 855,298 855,298 a) Reimbursements received quarterly in arrears b) Awaiting reimbursements from current billings c) Based on non -Deschutes County juveniles using our facility d) Additional funding from CCF allocated for Juvenile programs e) Salary savings due to unfilled positions in departments f) Negative variance due to a $10,000 annual subscription expended in July RESOURCES: Beg. Net Working Capital $ Revenues Law Enf Dist Countywide Law Enf Dist Rural Interest SHERIFF - Fund 255 Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY% Coll. % Total Revenues TOTAL RESOURCES 7,609,819 4,555,313 $ 207,689 6,144,073 3,998,095 5,550 $ 207,689 100% (1,465,746) (557,218) 5,550 12,165,132 10,147,718 12,165,132 10,355,407 REQUIREMENTS: EXPENDITURES & TRANSFERS Sheriffs Division 947,223 Civil 266,145 Automotive/Communications 484,345 Investigations/Evidence 550,264 Patrol/Civil/Comm Supp 2,609,550 Records 220,129 Adult Jail 3,282,288 Court Security 80,284 Emergency Services 58,147 Special Services Division 389,135 Regional Work Center 958,747 Training Division 110,000 Other Law Enforcement Svcs 198,972 Non -Departmental 94,339 Contingency 1,848,897 Transfers Out - D/S Fund 66,667 876,348 265,649 606,461 498,536 2,503,728 200,813 2,776,791 88,084 56,327 394,313 852,211 92,881 196,039 27,673 (2,017,414) n/a $ $ 207,689 $ 207,689 33% 27% 22,829,457 21,363,711 (1,465,746) 33% 29% 13,665,939 13,108,720 (557,219) 33% n/a 5,550 5,550 33% 28% 36,495,396 34,477,981 (2,017,415) (1,809,725) 33% 28% 36,495,396 34,685,670 (1,809,726) 70,875 496 (122,116) 51,728 105,822 19,316 505,497 (7,800) 1,820 (5,178) 106,536 17,119 2,933 66,666 1,848,897 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% Exp. % 66,667 33% TOTAL REQUIREMENTS 12,165,132 NET (Resources - Requirements) 9,435,852 31% a) 33% 42% b) 30% b) 32% b) 30% 28% c) 37% 32% 34% 30% b) 28% 33% 10% n/a 0°Jo 2,841,668 798,436 1,453,036 1,650, 792 7,828,651 660,386 9,846,864 240,851 174,441 1,167,404 2,876,242 330,000 596,917 283,018 5,546,690 2,841,668 798,436 1,403,036 50,000 1,600,792 50,000 7,678,651 150,000 660,386 9,846,864 240,851 174,441 1,167,404 2,776,242 100,000 330,000 596,917 283,018 - 5,546,690 200,000 200,000 2,729,280 33% 26% 36,495,396 30,598,706 5,896,690 919,555 919,554 a) Year to date favorable variance due to timing of building renovation project b) Delay in filling open positions will result in lower spending for the year in personnel c) Year to date favorable variance in personnel is projected to be offset by new capital projects - 4,086,964 4,086,964 Year End Budget Projection Variance $ $ 207,689 $ 207,689 33% 27% 22,829,457 21,363,711 (1,465,746) 33% 29% 13,665,939 13,108,720 (557,219) 33% n/a 5,550 5,550 33% 28% 36,495,396 34,477,981 (2,017,415) (1,809,725) 33% 28% 36,495,396 34,685,670 (1,809,726) 70,875 496 (122,116) 51,728 105,822 19,316 505,497 (7,800) 1,820 (5,178) 106,536 17,119 2,933 66,666 1,848,897 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% Exp. % 66,667 33% TOTAL REQUIREMENTS 12,165,132 NET (Resources - Requirements) 9,435,852 31% a) 33% 42% b) 30% b) 32% b) 30% 28% c) 37% 32% 34% 30% b) 28% 33% 10% n/a 0°Jo 2,841,668 798,436 1,453,036 1,650, 792 7,828,651 660,386 9,846,864 240,851 174,441 1,167,404 2,876,242 330,000 596,917 283,018 5,546,690 2,841,668 798,436 1,403,036 50,000 1,600,792 50,000 7,678,651 150,000 660,386 9,846,864 240,851 174,441 1,167,404 2,776,242 100,000 330,000 596,917 283,018 - 5,546,690 200,000 200,000 2,729,280 33% 26% 36,495,396 30,598,706 5,896,690 919,555 919,554 a) Year to date favorable variance due to timing of building renovation project b) Delay in filling open positions will result in lower spending for the year in personnel c) Year to date favorable variance in personnel is projected to be offset by new capital projects - 4,086,964 4,086,964 SHERIFF 701 Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance _ FY % Coll. % RESOURCES: Beg. Net Working Capital $ 4,722,862 Revenues Tax Revenues - Current 4,951,198 Tax Revenues - Prior 214,000 Federal Grants 11,667 State Grant 16,158 Transp. of State Wards 1,667 SB 1145 658,220 Des. Cty Video Lottery Grant 1,667 Des Cty Court Security 31,667 Title III Reimbursement 50,000 Transport 1,333 DC Fair & Expo Center - Inmate Commissary Fees 16,000 Work Center Work Crews 8,333 Concealed Handgun Classes 2,000 Soc Sec Incentive -Fed 1,667 Miscellaneous 1,667 Oregon Mentors Medical Services Reimb 4,000 Restitution 333 Sheriff Fees 53,333 Interest 9,444 Interest on Unsegregated 1,178 Donations $ 5,478,092 $ 755,230 100% 1,000,491 375,516 18,162 987,330 31,618 83 3,825 19,280 22,410 1,050 2,800 2,753 4,120 4,984 3,045 95,065 7,910 317 200 (3,950,707) 33% 161,516 33% (11,667) 33% 2,004 33% (1,667) 329,110 33% (1,667) 33% (49) (50,000) (1,250) 33% 3,825 33% 3,280 33% 14,077 33% (950) 1,133 33% 1,086 33% 4,120 33% 984 33% 2,712 33% 41,732 33% (1,534) (861) 33% 200 33% 33% 33% 33% 33% 33% Total Revenues 6,035,531 2,580,959 TOTAL RESOURCES 10,758,393 REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 7,609,819 (3,454,572) 33% 8,059,051 (2,699,342) 33% 6,144,073 1,465,746 33% TOTAL REQUIREMENTS 7,609,819 6,144,073 1,465,746 33% NET (Resources - Requirements) 3,148,574 1,914,978 (1,233,596) 116% $ 4,722,862 $ 5,478,092 $ 755,230 7% a) 14,853,594 14,704,536 (149,058) 58% 642,000 727,000 85,000 0% b) 35,000 35,000 - 37% 48,475 48,475 0% 5,000 5,000 50% b) 1,974,660 1,974,660 0% 5,000 5,000 33% 95,000 95,000 0% b) 150,000 150,000 2% 4,000 4,000 - n/a - 3,825 3,825 40% 48,000 48,000 90% 25,000 25,000 18% 6,000 6,000 56% 5,000 5,000 55% 5,000 5,000 - n/a 5,000 5,000 42% 12,000 12,000 - 305% 1,000 5,000 4,000 59% c) 160,000 200,000 40,000 28% 28,333 28,333 9% 3,533 3,533 n/a 200 200 14% 18,106,595 18,095,562 (11,033) 35% Exp. % a) Approximately 85% of the property taxes are collected in October and November b) Timing of budget and receipt of payment c) Actual revenue for concealed weapons permits and civil papers will exceed budget d) Payment to Sheriffs Office adjusted to actual quarterly 22,829,457 23,573,654 744,197 27% d) 22,829,457 21,363,711 1,465,746 27% 22,829,457 21,363,711 1,465,746 - 2,209,943 2,209,943 Year End Budget Projection Variance 116% $ 4,722,862 $ 5,478,092 $ 755,230 7% a) 14,853,594 14,704,536 (149,058) 58% 642,000 727,000 85,000 0% b) 35,000 35,000 - 37% 48,475 48,475 0% 5,000 5,000 50% b) 1,974,660 1,974,660 0% 5,000 5,000 33% 95,000 95,000 0% b) 150,000 150,000 2% 4,000 4,000 - n/a - 3,825 3,825 40% 48,000 48,000 90% 25,000 25,000 18% 6,000 6,000 56% 5,000 5,000 55% 5,000 5,000 - n/a 5,000 5,000 42% 12,000 12,000 - 305% 1,000 5,000 4,000 59% c) 160,000 200,000 40,000 28% 28,333 28,333 9% 3,533 3,533 n/a 200 200 14% 18,106,595 18,095,562 (11,033) 35% Exp. % a) Approximately 85% of the property taxes are collected in October and November b) Timing of budget and receipt of payment c) Actual revenue for concealed weapons permits and civil papers will exceed budget d) Payment to Sheriffs Office adjusted to actual quarterly 22,829,457 23,573,654 744,197 27% d) 22,829,457 21,363,711 1,465,746 27% 22,829,457 21,363,711 1,465,746 - 2,209,943 2,209,943 RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants Federal Grants-BLM US Forest Service State Grant SB #1065 Court Assessment Marine Board License Fee Des Cty General Fund Grant Des Cty Transient Room Tax City of Sisters Des Cty Tax/Fin Contract Des Cty CDD Contract Des Cty Solid Waste Contr Des Cty Clerk/Election School Districts Security & Traffic Reimb Seat Belt Program Miscellaneous Restitution Sheriff Fees Court Fines & Fees Impound Fees Restitution - Street Crimes Interest Interest on Unsegregated Sale of Reportable Assets Sale of Equip & Material Total Revenues SHERIFF 702 Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY % Coll. % $1,905,939 $ 2,421,863 2,502,748 104,667 667 25,500 62,544 22,333 47,478 234,119 649,214 649,214 144,218 144,218 333 18,122 18,122 18,122 18,122 667 33,333 4,333 1,081 2,000 1,975 3,333 6,199 167 3,333 3,146 28,333 41,846 5,000 1,900 167 3,333 2,168 600 158 3,333 21,318 2,000 1,493 503,949 188,590 4,916 2,982 38,250 13,508 16,421 $ 515,924 100% (1,998,799) 83,923 4,249 2,982 12,750 (49,036) (5,912) (47,478) (234,119) 0 (333) (667) (33,333) (3,252) (25) 2,866 (167) (187) 13,513 (3,100) (167) (1,165) (442) 17,985 (507) 3,919,997 127% $ 1,905,939 $2,421,863 $ 515,924 33% 7% a) 7,508,247 33% 60% 314,000 33% 246% b) 2,000 33% n/a 33% 50% 76,500 33% 7% 187,633 33% 25% 67,000 33% 0% c) 142,433 33% 0% c) 702,358 33% 33% 1,947,642 33% 33% 432,655 33% 0% 1,000 33% 33% 54,366 33% 33% 54,366 33% 2,000 0% c) 100,000 33% 8% 13,000 33% 33% 6,000 33% 10,000 500 33% 10,000 33% 85,000 33% 15,000 33% 500 33% 10,000 33% 1,800 33% 10,000 6,000 33% 0% 33% 62% 0% 31% 49% 13% 0% 22% 9% 213% d) 25% 14% 11,760,000 11,734,389 (25,611) 33% 1,679,576 (2,240,421) 33% TOTAL RESOURCES 5,825,936 4,101,439 (1,724,497) REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 4,555,313 7,399,654 (108,593) 371,000 57,000 10,000 8,000 2,982 2,982 76,500 187,633 67,000 142,433 702,358 1,947,642 432,655 1,000 54,366 54,366 2,000 100,000 13,000 6,000 10,000 500 10,000 85,000 15,000 500 10,000 1,800 25,000 15,000 6,000 33% 30% 13,665,939 14,156,252 490,313 3,998,095 557,218 33% TOTAL REQUIREMENTS 4,555,313 3,998,095 557,218 33% NET (Resources - Requirements) 1,270,623 103,344 (1,167,279) Exp. % a) Approximately 85% of the property taxes are collected in October and November b) Actual HIDTA overtime reimbursement higher than anticipated c) Timing of budget and receipt of payment d) Proceeds from sale of used patrol vehicles were higher than anticipated e) Payment to Sheriff's Office adjusted to actual quarterly 29% e) 13,665,939 13,108,720 557,219 29% 13,665,939 13,108,720 557,219 - 1,047,532 1,047,532 Year End Budget Projection Variance 127% $ 1,905,939 $2,421,863 $ 515,924 33% 7% a) 7,508,247 33% 60% 314,000 33% 246% b) 2,000 33% n/a 33% 50% 76,500 33% 7% 187,633 33% 25% 67,000 33% 0% c) 142,433 33% 0% c) 702,358 33% 33% 1,947,642 33% 33% 432,655 33% 0% 1,000 33% 33% 54,366 33% 33% 54,366 33% 2,000 0% c) 100,000 33% 8% 13,000 33% 33% 6,000 33% 10,000 500 33% 10,000 33% 85,000 33% 15,000 33% 500 33% 10,000 33% 1,800 33% 10,000 6,000 33% 0% 33% 62% 0% 31% 49% 13% 0% 22% 9% 213% d) 25% 14% 11,760,000 11,734,389 (25,611) 33% 1,679,576 (2,240,421) 33% TOTAL RESOURCES 5,825,936 4,101,439 (1,724,497) REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 4,555,313 7,399,654 (108,593) 371,000 57,000 10,000 8,000 2,982 2,982 76,500 187,633 67,000 142,433 702,358 1,947,642 432,655 1,000 54,366 54,366 2,000 100,000 13,000 6,000 10,000 500 10,000 85,000 15,000 500 10,000 1,800 25,000 15,000 6,000 33% 30% 13,665,939 14,156,252 490,313 3,998,095 557,218 33% TOTAL REQUIREMENTS 4,555,313 3,998,095 557,218 33% NET (Resources - Requirements) 1,270,623 103,344 (1,167,279) Exp. % a) Approximately 85% of the property taxes are collected in October and November b) Actual HIDTA overtime reimbursement higher than anticipated c) Timing of budget and receipt of payment d) Proceeds from sale of used patrol vehicles were higher than anticipated e) Payment to Sheriff's Office adjusted to actual quarterly 29% e) 13,665,939 13,108,720 557,219 29% 13,665,939 13,108,720 557,219 - 1,047,532 1,047,532 PUBLIC HEALTH Statement of Financial Operating Data Four Months Ended October 31, 2010 Revised Year to Date Budget Budget Actual Variance FY % Coll. % Revised Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,100,000 $ 1,615,306 $ 515,306 100% 147% $1,100,000 $1,615,306 $ 515,306 Revenues Medicare Reimbursement 2,667 (2,667) 33% 0% 8,000 8,000 State Grant 837,659 656,736 (180,923) 33% 26% 2,512,977 2,512,977 Child Dev & Rehab Center 10,253 - (10,253) 33% 0% 30,759 30,759 State Miscellaneous 73,299 69,541 (3,758) 33% 32% 219,896 219,896 OMAP 159,267 151,759 (7,508) 33% 32% 477,800 477,800 Family Planning Exp Proj 165,000 146,838 (18,163) 33% 30% 495,000 575,000 80,000 Grants 21,667 48,773 27,106 33% 75% a) 65,000 113,773 48,773 Water Program -Base Fee 14,000 9,386 (4,614) 33% 22% 42,000 42,000 Water Program -Field Work 18,606 23,730 5,124 33% 43% 55,817 55,817 H2O Sys Insp-Priv Wells 67 (67) 33% 0% 200 200 Miscellaneous 28 28 33% n/a 201 201 Patient Insurance Fees 63,420 36,560 (26,860) 33% 19% 190,260 190,260 Health Dept/Patient Fees 49,658 33,057 (16,601) 33% 22% 148,975 148,975 Vital Records -Birth 12,000 10,355 (1,645) 33% 29% 36,000 36,000 Vital Records -Death 32,667 34,375 1,708 33% 35% 98,000 98,000 Environmental Health 229,117 56,452 (172,666) 33% 8% 687,350 687,350 Interest on Investments 5,633 4,086 (1,547) 33% 24% 16,900 12,258 (4,642) Donations 2,000 30,420 28,420 33% 507% b) 6,000 35,430 29,430 Interfund Contract 63,126 17,092 (46,034) 33% 9% 189,378 162,513 (26,865) Administrative Fee 9,000 9,000 - 33% 33% 27,000 27,000 Total Revenues 1,769,106 1,338,186 (430,920) 33% 25% 5,307,312 5,434,209 126,897 Transfers In -General Fund 772,588 772,588 - 33% 33% 2,317,765 2,317,765 Transfers In -PH Res Fund 22,374 (22,374) 33% 0% 67,123 67,123 Transfers In -Gen. Fund Other 22,604 16,953 (5,651) 33% 25% 67,812 67,812 TOTAL RESOURCES 3,686,672 3,743,033 56,361 33% 42% 8,860,012 9,502,215 642,203 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. % 1,980,318 1,855,115 125,203 33% 31% 5,940,953 5,640,953 300,000 668,462 659,225 9,237 33% 33% 2,005,387 2,005,387 8,333 5,432 2,901 33% 22% 25,000 25,000 50,000 37,500 12,500 33% 25% 150,000 150,000 - 246,224 246,224 33% n/a 738,672 738,672 2,953,337 2,557,272 396,065 33% 29% 8,860,012 7,821,340 1,038,672 733,335 1,185,762 452,427 - 1,680,875 1,680,875 a) Health Matters -local grant for Chronic Care Program is $17,000 & $21,000. Bioterrorism NACCHO grant $10,000 received in July b) My Future My Choice donation carry over from FY10, in the amount of $25,880. $3550 HIV sponsorship donation RESOURCES: Beg. Net Working Capital $ 2,616,050 $ 2,651,262 $ 35,212 100% 101% $ 2,616,050 $ 2,651,262 $ 35,212 Revenues Marriage Licenses 1,833 2,370 537 33% 43% 5,500 5,500 Divorce Filing Fees 43,333 44,430 1,097 33% 34% 130,000 130,000 Domestic Partnership Fee 333 20 (313) 33% 2% 1,000 500 (500) Federal Grants 32,323 14,836 (17,487) 33% 15% a) 96,969 96,969 State Grants 1,764,621 1,755,101 (9,520) 33% 33% b) 5,293,862 5,020,888 (272,974) State Miscellaneous 49,391 20,951 (28,440) 33% 14% 148,173 148,173 Title 19 100,308 35,935 (64,373) 33% 12% 300,925 300,925 Liquor Revenue 35,133 40,111 4,978 33% 38% 105,400 105,400 School Districts 23,333 6,640 (16,693) 33% 9% 70,000 70,000 Miscellaneous 5,633 10,110 4,477 33% 60% 16,900 16,900 Patient Insurance Fees 51,333 18,161 (33,172) 33% 12% 154,000 154,000 Patient Fees 4,333 457 (3,876) 33% 4% 13,000 13,000 Interest on Investments 14,528 8,622 (5,906) 33% 20% 43,585 40,000 (3,585) Rentals 4,367 3,875 (492) 33% 30% 13,100 13,100 Interfund Contract -Gen. Fund 42,333 23,032 (19,301) 33% 18% a) 127,000 127,000 Comm. on Children & Fam 8,000 (8,000) 33% 0% c) 24,000 - (24,000) Administrative Fee 1,320,382 1,317,389 (2,993] 33% 33% 3,961,146 3,961,146 Total Revenues 3,501,517 3,302,040 (199,477) 33% 31% 10,504,560 10,203,501 (301,059) BEHAVIORAL HEALTH Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY % Coll. Revised Year End Budget Projection Variance Transfers In -General Fund 438,720 438,720 33% 33% 1,316,158 1,316,158 Transfers In-OHP-CDO 33,332 33,332 33% 33% 100,000 100,000 Transfers In -Acute Care Svcs 121,884 121,884 33% 33% 365,657 365,657 Transfers In-ABHA 222,751 167,063 (55,688) 33% 25% 668,252 668,252 TOTAL RESOURCES 6,934,254 6,714,301 (219,953) 33% 43% 15,570,677 15,304,830 (265,847) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency Exp. % 3,054,628 2,888,013 166,615 33% 32% d) 9,163,883 8,763,883 400,000 1,334,300 1,020,342 313,958 33% 25% 4,002,901 3,502,901 500,000 246,667 246,667 33% 0% 740,000 740,000 52,388 37,500 14,888 33% 24% 157,164 157,164 502,243 502,243 33% n/a 1,506,729 1,506,729 TOTAL REQUIREMENTS 5,190,226 3,945,856 1,244,370 33% 25% 15,570,677 13,163,948 2,406,729 NET (Resources - Requirements) 1,744,028 2,768,446 1,024,418 - 2,140,882 2,140,882 a) Grant billing received quarterly, in arrears b) Department of Human Services Grant projected at amended contract amount for FY 11 c) Child and Family prevention program eliminated d) Anticipated salary savings due to unfilled positions COMMUNITY DEVELOPMENT Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY Coll. % RESOURCES: Beg. Net Working Capital $ 686,081 Revenues Admin -Operations 5,500 Admin -GIS 917 Admin -Code Enforcement 53,906 Building Safety 360,406 Electrical 88,884 Contract Services 61,333 Env Health -On Site Prog 94,610 Planning -Current 258,987 Planning -Long Range 117,924 Total Revenues Trans In -GF Trans In -GF for Lng Rng Ping TOTAL RESOURCES 613,031 $ (73,050) 100% 7,038 2,771 54,666 330,128 96,093 52,853 103,046 265,800 93,834 1,538 33% 1,854 33% 760 33% (30,278) 33% 7,209 33% (8,480) 33% 8,436 33% 6,813 33% (24,090) 33% 1,042,467 1,006,230 (36,237) 33% 84,464 84,464 172,000 172,000 REQUIREMENTS: EXPENDITURES & TRANSFERS Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Contract Services Env Health -On Site Pgm Planning -Current Planning -Long Range Transfers Out (D/S Fund) Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Revenues Expenditures Net from Operations - 33% - 33% 1,985,012 1,875,726 (109,286) 33% 467,465 72,045 61,577 166,777 62,535 81,417 77,335 230,097 164,142 57,770 86,462 454,637 67,843 60,643 161,269 59,175 79,150 110,233 208,176 207,250 12,828 33% 4,202 33% 934 33% 5,508 33% 3,360 33% 2,267 33% (32,898) 33% 21,921 (43,108) 33% 57,770 86,462 33% 33% 33% 89% $ 686,081 $ 613,031 (73,050) 43% 16,500 17,000 500 101% a) 2,750 4,000 1,250 34% 161,718 161,718 31% b) 1,081,217 1,081,217 36% 266,652 267,000 348 29% c) 184,000 175,000 (9,000) 36% 283,830 285,000 1,170 34% 776,962 776,962 - 27% d) 353,771 353,771 32% 3,127,400 3,121,668 (5,732) 33% 253,387 253,387 33% 516,000 516,000 41% 4,582,868 4,504,086 (78,782) Exp. % 32% 31% 33% 32% 32% 32% 48% 30% 42% 0% n/a 1,402,396 e) 216,135 184,732 500,330 187,606 244,251 f) 232,006 690,290 g) 492,427 173,310 259,385 1,402,396 168,000 184,732 500,330 187,606 244,251 220,000 690,290 492,427 173,310 48,135 12,006 259,385 1,527,622 1,408,377 119,245 33% 31% 4,582,868 4,263,342 319,526 457,390 467,348 9,958 240,744 240,744 1,006,230 1,408,377 (402,147) 3,127,400 3,121,668 (5,732) 4,582,868 4,263,342 319,526 (1,455,468) (1,141,674) 313,794 a) Custom GIS work revenue sporadic b) YTD revenue is low in relation to budget, it is expected that budget projections will be met, as several large projects are expected to generate significant revenue later in the fiscal year c) City of Redmond receipts lag one month behind d) Grant payments received irregularly e) Savings due to resignation of CDD webmaster, who will not be replaced f) Includes $35,651 in time management payout to retired employee, to be made up by salary savings as position will remain unfilled g) Approximately $51,000 in consultant expense was paid in a lump sum and will be reimbursed through grant revenue Year End Budget Projection Variance 89% $ 686,081 $ 613,031 (73,050) 43% 16,500 17,000 500 101% a) 2,750 4,000 1,250 34% 161,718 161,718 31% b) 1,081,217 1,081,217 36% 266,652 267,000 348 29% c) 184,000 175,000 (9,000) 36% 283,830 285,000 1,170 34% 776,962 776,962 - 27% d) 353,771 353,771 32% 3,127,400 3,121,668 (5,732) 33% 253,387 253,387 33% 516,000 516,000 41% 4,582,868 4,504,086 (78,782) Exp. % 32% 31% 33% 32% 32% 32% 48% 30% 42% 0% n/a 1,402,396 e) 216,135 184,732 500,330 187,606 244,251 f) 232,006 690,290 g) 492,427 173,310 259,385 1,402,396 168,000 184,732 500,330 187,606 244,251 220,000 690,290 492,427 173,310 48,135 12,006 259,385 1,527,622 1,408,377 119,245 33% 31% 4,582,868 4,263,342 319,526 457,390 467,348 9,958 240,744 240,744 1,006,230 1,408,377 (402,147) 3,127,400 3,121,668 (5,732) 4,582,868 4,263,342 319,526 (1,455,468) (1,141,674) 313,794 a) Custom GIS work revenue sporadic b) YTD revenue is low in relation to budget, it is expected that budget projections will be met, as several large projects are expected to generate significant revenue later in the fiscal year c) City of Redmond receipts lag one month behind d) Grant payments received irregularly e) Savings due to resignation of CDD webmaster, who will not be replaced f) Includes $35,651 in time management payout to retired employee, to be made up by salary savings as position will remain unfilled g) Approximately $51,000 in consultant expense was paid in a lump sum and will be reimbursed through grant revenue ROAD Statement of Financial Operating Data Four Months Ended October 31, 2010 Budget Actu Year to Date al Variance 1FY% Coll. % RESOURCES: Beg. Net Working Capital $ 3,430,429 $ 3,419,603 $ (10,826) 100% 100% $ 3,430,429 $ 3,419,603 $ (10,826) Revenues Mineral Lease Royalties 6,667 5,108 (1,559) 33% 26% 20,000 20,000 Forest Receipts 745,667 (745,667) 33% 0% a) 2,237,000 2,237,000 State Miscellaneous 32,328 (32,328) 33% 0% 96,984 96,984 Motor Vehicle Revenue 3,333,333 2,772,708 (560,625) 33% 28% b) 10,000,000 10,000,000 City of Bend 91,667 (91,667) 33% 0% c) 275,000 275,000 City of Redmond 116,667 (116,667) 33% 0% c) 350,000 350,000 City of Sisters 3,333 (3,333) 33% 0% c) 10,000 10,000 City of La Pine 3,333 - (3,333) 33% 0% c) 10,000 10,000 Admin Recovery(SDC) 611 611 33% n/a 1,000 1,000 Miscellaneous 6,667 10,068 3,401 33% 50% 20,000 20,000 Road Vacations 333 500 167 33% 50% 1,000 1,000 Interest on Investments 13,333 8,961 (4,372) 33% 22% 40,000 40,000 Other Bank/LGIP Interest 61 61 33% n/a 100 100 Parking Fees 300 - (300) 33% 0% 900 900 Interfund Contract 250,000 234 (249,766) 33% 0% d) 750,000 750,000 Equipment Repairs 83,333 42,010 (41,323) 33% 17% 250,000 250,000 Vehicle Repairs 30,000 (30,000) 33% 0% 90,000 90,000 LID Construction 3,333 (3,333) 33% 0% d) 10,000 10,000 Vegetation Management 11,667 (11,667) 33% 0% d) 35,000 35,000 Forester 8,333 - (8,333) 33% 0% d) 25,000 25,000 Car Washes 1,000 1,332 332 33% 44% 3,000 3,000 Car Rental 167 - (167) 33% 0% 500 500 Sale of Equip & Material 201,167 121,555 (79,612) 33% 20% 603,500 603,500 Total Revenues 4,942,628 2,963,148 (1,979,480) 33% 20% 14,827,884 14,828,984 1,100 Trans In - Solid Waste Trans In - Transp SDC Trans In -Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency 97,247 72,935 (24,312) 33% 25% 66,667 50,000 (16,667) 33% 25% 4,013 (4,013) 33% 0% 291,740 200,000 12,040 291,740 200,000 12,040 8,540,984 6,505,686 (2,018,631) 33% 46% 18,762,093 18,752,367 (9,726) Exp. % 1,917,656 1,774,908 142,748 33% 31% 5,752,967 5,752,967 3,133,674 3,696,839 (563,165) 33% 39% 9,401,023 9,401,023 390,564 - 390,564 33% 0% 1,171,691 1,171,691 133,333 133,333 33% 0% 400,000 400,000 678,804 678,804 33% n/a 2,036,412 2,036,412 TOTAL REQUIREMENTS 6,254,031 5,471,747 782,284 33% 29% 18,762,093 16,725,681 2,036,412 NET (Resources - Requirements) 2,286,953 1,033,939 (1,236,347) 2,026,686 2,026,686 a) Annual payment -January 2011 b) Gas tax will increase by 25% ($.06/gal.) effective January 2011 c) Billed upon completion of work d) Payment to be received in June 2011 from Funds 326, 328, 329, & 340 Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 3,430,429 $ 3,419,603 $ (10,826) 100% 100% $ 3,430,429 $ 3,419,603 $ (10,826) Revenues Mineral Lease Royalties 6,667 5,108 (1,559) 33% 26% 20,000 20,000 Forest Receipts 745,667 (745,667) 33% 0% a) 2,237,000 2,237,000 State Miscellaneous 32,328 (32,328) 33% 0% 96,984 96,984 Motor Vehicle Revenue 3,333,333 2,772,708 (560,625) 33% 28% b) 10,000,000 10,000,000 City of Bend 91,667 (91,667) 33% 0% c) 275,000 275,000 City of Redmond 116,667 (116,667) 33% 0% c) 350,000 350,000 City of Sisters 3,333 (3,333) 33% 0% c) 10,000 10,000 City of La Pine 3,333 - (3,333) 33% 0% c) 10,000 10,000 Admin Recovery(SDC) 611 611 33% n/a 1,000 1,000 Miscellaneous 6,667 10,068 3,401 33% 50% 20,000 20,000 Road Vacations 333 500 167 33% 50% 1,000 1,000 Interest on Investments 13,333 8,961 (4,372) 33% 22% 40,000 40,000 Other Bank/LGIP Interest 61 61 33% n/a 100 100 Parking Fees 300 - (300) 33% 0% 900 900 Interfund Contract 250,000 234 (249,766) 33% 0% d) 750,000 750,000 Equipment Repairs 83,333 42,010 (41,323) 33% 17% 250,000 250,000 Vehicle Repairs 30,000 (30,000) 33% 0% 90,000 90,000 LID Construction 3,333 (3,333) 33% 0% d) 10,000 10,000 Vegetation Management 11,667 (11,667) 33% 0% d) 35,000 35,000 Forester 8,333 - (8,333) 33% 0% d) 25,000 25,000 Car Washes 1,000 1,332 332 33% 44% 3,000 3,000 Car Rental 167 - (167) 33% 0% 500 500 Sale of Equip & Material 201,167 121,555 (79,612) 33% 20% 603,500 603,500 Total Revenues 4,942,628 2,963,148 (1,979,480) 33% 20% 14,827,884 14,828,984 1,100 Trans In - Solid Waste Trans In - Transp SDC Trans In -Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency 97,247 72,935 (24,312) 33% 25% 66,667 50,000 (16,667) 33% 25% 4,013 (4,013) 33% 0% 291,740 200,000 12,040 291,740 200,000 12,040 8,540,984 6,505,686 (2,018,631) 33% 46% 18,762,093 18,752,367 (9,726) Exp. % 1,917,656 1,774,908 142,748 33% 31% 5,752,967 5,752,967 3,133,674 3,696,839 (563,165) 33% 39% 9,401,023 9,401,023 390,564 - 390,564 33% 0% 1,171,691 1,171,691 133,333 133,333 33% 0% 400,000 400,000 678,804 678,804 33% n/a 2,036,412 2,036,412 TOTAL REQUIREMENTS 6,254,031 5,471,747 782,284 33% 29% 18,762,093 16,725,681 2,036,412 NET (Resources - Requirements) 2,286,953 1,033,939 (1,236,347) 2,026,686 2,026,686 a) Annual payment -January 2011 b) Gas tax will increase by 25% ($.06/gal.) effective January 2011 c) Billed upon completion of work d) Payment to be received in June 2011 from Funds 326, 328, 329, & 340 ADULT PAROLE & PROBATION Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY % Coll. °A Revised Budget Year End Projection Variance RESOURCES: Beg. Net Working Capital $ 616,371 $ 728,649 $ 112,278 100% 118% $ 616,371 $ 728,649 $ 112,278 Revenues DOC Measure 57 72,435 217,350 144,915 33% 100% a) 217,305 217,350 45 State Miscellaneous 1,434 (1,434) 33% 0% b) 4,301 4,301 Alternate Incarceration 10,306 30,918 20,612 33% 100% a) 30,918 30,918 State Subsidy 4,333 6,653 2,320 33% 51% c) 13,000 13,000 SB 1145 987,330 1,480,995 493,665 33% 50% d) 2,961,990 2,781,990 (180,000) Probation Work Crew Fees 12,667 6,871 (5,796) 33% 18% e) 38,000 20,613 (17,387) Miscellaneous 1,000 1,580 580 33% 53% 3,000 3,000 Electronic Monitoring Fee 56,667 52,369 (4,298) 33% 31% 170,000 170,000 Probation Superv. Fees 70,000 71,208 1,208 33% 34% 210,000 210,000 Interest on Investments 3,000 3,685 685 33% 41% 9,000 9,000 Interfund - Sheriff 16,667 16,667 (0) 33% 33% 50,000 50,000 Crime Prevention Grant 16,667 12,500 (4,167) 33% 25% 50,000 50,000 Total Revenues 1,252,506 1,900,795 648,289 33% 51% 3,757,514 3,560,172 (197,342) Transfers In -General Fund TOTAL RESOURCES 38,344 38,344 - 33% 33% 115,029 115,029 1,907,221 2,667,788 760,567 33% 59% 4,488,914 4,403,850 (85,064) REQUIREMENTS: Expenditures Personal Services 1,057,752 Materials and Services 298,091 Capital Outlay 33 Contingency 140,428 Exp. % 988,465 69,287 33% 31% 3,173,257 3,173,257 247,427 50,664 33% 28% 894,274 894,274 33 33% 0% 100 140,428 33% n/a 421,283 100 421,283 TOTAL REQUIREMENTS 1,496,304 1,235,892 260,412 33% 28% 4,488,914 4,067,531 421,383 NET (Resources - Requirements) 410,917 1,431,897 1,020,980 336,319 336,319 a) Annual payment received in July b) Payment from Parole Board for hearings not yet received c) Receive payments quarterly d) Funding cuts from Dept. of Corrections. Opting out of quarterly payments e) Increase in fee waivers from court due to economic conditions COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY% Coll. % RESOURCES: Beg. Net Working Capital $ 562,762 $ 635,340 $ 72,578 100% 113% $ 562,762 $ 635,340 $ 72,578 Revenues Federal Grants 75,483 123,538 48,055 Title IV - Family Sup/Pres 21,250 (21,250) HealthyStart Medicaid 31,667 (31,667) Level 7 Services 85,995 (85,995) State Prevention Funds 4,833 6,126 1,293 HealthyStart IR -S -G 102,975 70,409 (32,566) 33% OCCF Grant 201,441 142,043 (59,398) 33% Charges for Svcs-Misc 2,667 1,018 (1,649) 33% Court Fines & Fees 25,000 26,658 1,658 33% Interest on Investments 6,667 2,122 (4,545) 33% Grants -Private 1,667 (1,667) 33% Donations 157 157 33% Miscellaneous 86,185 28,475 (57,710) 33% 33% 33% 33% 33% 33% Total Revenues 645,830 400,545 (245,285) 33% 55% 0% 0% 0% 42% 23% 24% 13% 36% 11% 0% n/a 11% 21% Trans from General Fund 94,777 94,776 (1) 33% 33% Trans from GF -Other 8,333 6,250 (2,083) 33% 25% Total Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency 103,110 101,026 (2,084) 33% 33% 226,450 226,450 63,750 63,750 95,000 95,000 257,984 257,984 a) 14,500 17,000 2,500 b) 308,924 263,596 (45,328) b) 604,323 544,501 (59,822) 8,000 8,000 75,000 78,000 3,000 c) 20,000 8,000 (12,000) 5,000 5,000 157 157 d) 258,554 118,500 (140,054) 1,937,485 1,685,938 (251,547) 284,333 284,333 25,000 25,000 309,333 309,333 1,311,702 1,136,912 (174,790) 33% 40% 2,809,580 2,630,611 (178,969) Exp. % 199,853 164,668 35,185 33% 27% e) 600,456 426,806 173,650 33% 24% b) 33 33 33% 136,185 136,185 33% n/a 0% 599,559 1,801,367 100 408,554 543,424 1,657,922 56,135 143,445 100 408,554 TOTAL REQUIREMENTS 936,527 591,475 345,052 33% 21% 2,809,580 2,201,346 608,234 NET (Resources - Requirements) 375,175 545,437 170,262 a) FY 2011 Budget includes $8,374 which was received in FY 2010. Additional $14,500 b) Governor's mandated State General Fund reductions in July & Sept 2010. Additional c) Interest revenue projected to be less than budgeted d) LAUNCH grant will be reported in Public Health (Fund 259) $100,000 - SPF grant will e) Personnel costs will be less than budgeted due to open positions 429,265 429,265 grant received $19,900 grant received not be received Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 562,762 $ 635,340 $ 72,578 100% 113% $ 562,762 $ 635,340 $ 72,578 Revenues Federal Grants 75,483 123,538 48,055 Title IV - Family Sup/Pres 21,250 (21,250) HealthyStart Medicaid 31,667 (31,667) Level 7 Services 85,995 (85,995) State Prevention Funds 4,833 6,126 1,293 HealthyStart IR -S -G 102,975 70,409 (32,566) 33% OCCF Grant 201,441 142,043 (59,398) 33% Charges for Svcs-Misc 2,667 1,018 (1,649) 33% Court Fines & Fees 25,000 26,658 1,658 33% Interest on Investments 6,667 2,122 (4,545) 33% Grants -Private 1,667 (1,667) 33% Donations 157 157 33% Miscellaneous 86,185 28,475 (57,710) 33% 33% 33% 33% 33% 33% Total Revenues 645,830 400,545 (245,285) 33% 55% 0% 0% 0% 42% 23% 24% 13% 36% 11% 0% n/a 11% 21% Trans from General Fund 94,777 94,776 (1) 33% 33% Trans from GF -Other 8,333 6,250 (2,083) 33% 25% Total Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency 103,110 101,026 (2,084) 33% 33% 226,450 226,450 63,750 63,750 95,000 95,000 257,984 257,984 a) 14,500 17,000 2,500 b) 308,924 263,596 (45,328) b) 604,323 544,501 (59,822) 8,000 8,000 75,000 78,000 3,000 c) 20,000 8,000 (12,000) 5,000 5,000 157 157 d) 258,554 118,500 (140,054) 1,937,485 1,685,938 (251,547) 284,333 284,333 25,000 25,000 309,333 309,333 1,311,702 1,136,912 (174,790) 33% 40% 2,809,580 2,630,611 (178,969) Exp. % 199,853 164,668 35,185 33% 27% e) 600,456 426,806 173,650 33% 24% b) 33 33 33% 136,185 136,185 33% n/a 0% 599,559 1,801,367 100 408,554 543,424 1,657,922 56,135 143,445 100 408,554 TOTAL REQUIREMENTS 936,527 591,475 345,052 33% 21% 2,809,580 2,201,346 608,234 NET (Resources - Requirements) 375,175 545,437 170,262 a) FY 2011 Budget includes $8,374 which was received in FY 2010. Additional $14,500 b) Governor's mandated State General Fund reductions in July & Sept 2010. Additional c) Interest revenue projected to be less than budgeted d) LAUNCH grant will be reported in Public Health (Fund 259) $100,000 - SPF grant will e) Personnel costs will be less than budgeted due to open positions 429,265 429,265 grant received $19,900 grant received not be received SOLID WASTE Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY% Coll. % RESOURCES: Beg. Net Working Capital $ 392,509 $ 318,001 $ (74,508) 100% 81% $ 392,509 $ 318,001 $ (74,508) Revenues Miscellaneous 9,333 8,493 (840) 33% 30% 28,000 25,000 (3,000) Franchise 3% Fees 66,667 11,288 (55,379) 33% 6% a) 200,000 200,000 Commercial Disp. Fees 280,000 313,384 33,384 33% 37% 840,000 840,000 Private Disposal Fees 438,000 526,973 88,973 33% 40% 1,314,000 1,314,000 Franchise Disposal Fees 1,219,667 1,429,839 210,172 33% 39% 3,659,000 3,659,000 Yard Debris 24,333 38,793 14,460 33% 53% b) 73,000 73,000 Special Waste 8,333 7,876 (457) 33% 32% 25,000 25,000 Interest 4,167 2,971 (1,196) 33% 24% 12,500 8,000 (4,500) Sale of Carbon Credits 26,667 (26,667) 33% 0% c) 80,000 80,000 Recyclables 6,667 15,576 8,909 33% 78% d) 20,000 30,000 10,000 Total Revenues 2,083,834 2,355,194 271,360 33% 38% 6,251,500 6,254,000 2,500 TOTAL RESOURCES 2,476,343 2,673,195 196,852 33% 40% 6,644,009 6,572,001 (72,008) REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out -Road Contingency Exp. °A, 533,373 539,491 (6,118) 33% 34% 1,600,118 1,600,118 955,276 824,921 130,355 33% 29% e) 2,865,829 2,865,829 323,355 323,355 33% 0% f) 970,066 970,066 39,333 39,333 33% 0% g) 118,000 118,000 97,247 72,935 24,312 33% 25% h) 291,740 291,740 266,085 - 266,085 33% n/a 798,256 798,256 TOTAL REQUIREMENTS 2,214,669 1,437,347 777,322 33% 22% 6,644,009 5,845,753 798,256 NET (Resources - Requirements) 261,674 1,235,848 974,174 726,248 726,248 a) Franchise fees are received in April. Wilderness Garbage pays monthly b) Seasonal material - revenue will decrease in winter c) No market at this time d) Markets for recyciables varies throughout the year - usually declines in the winter e) Larger expenditures (Le. grinding at $75,000) made intermittently during year f) Expended in November ($367,098) and May ($602,968) g) Will be expended by December 31, 2010 h) Transfers made quarterly Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 392,509 $ 318,001 $ (74,508) 100% 81% $ 392,509 $ 318,001 $ (74,508) Revenues Miscellaneous 9,333 8,493 (840) 33% 30% 28,000 25,000 (3,000) Franchise 3% Fees 66,667 11,288 (55,379) 33% 6% a) 200,000 200,000 Commercial Disp. Fees 280,000 313,384 33,384 33% 37% 840,000 840,000 Private Disposal Fees 438,000 526,973 88,973 33% 40% 1,314,000 1,314,000 Franchise Disposal Fees 1,219,667 1,429,839 210,172 33% 39% 3,659,000 3,659,000 Yard Debris 24,333 38,793 14,460 33% 53% b) 73,000 73,000 Special Waste 8,333 7,876 (457) 33% 32% 25,000 25,000 Interest 4,167 2,971 (1,196) 33% 24% 12,500 8,000 (4,500) Sale of Carbon Credits 26,667 (26,667) 33% 0% c) 80,000 80,000 Recyclables 6,667 15,576 8,909 33% 78% d) 20,000 30,000 10,000 Total Revenues 2,083,834 2,355,194 271,360 33% 38% 6,251,500 6,254,000 2,500 TOTAL RESOURCES 2,476,343 2,673,195 196,852 33% 40% 6,644,009 6,572,001 (72,008) REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out -Road Contingency Exp. °A, 533,373 539,491 (6,118) 33% 34% 1,600,118 1,600,118 955,276 824,921 130,355 33% 29% e) 2,865,829 2,865,829 323,355 323,355 33% 0% f) 970,066 970,066 39,333 39,333 33% 0% g) 118,000 118,000 97,247 72,935 24,312 33% 25% h) 291,740 291,740 266,085 - 266,085 33% n/a 798,256 798,256 TOTAL REQUIREMENTS 2,214,669 1,437,347 777,322 33% 22% 6,644,009 5,845,753 798,256 NET (Resources - Requirements) 261,674 1,235,848 974,174 726,248 726,248 a) Franchise fees are received in April. Wilderness Garbage pays monthly b) Seasonal material - revenue will decrease in winter c) No market at this time d) Markets for recyciables varies throughout the year - usually declines in the winter e) Larger expenditures (Le. grinding at $75,000) made intermittently during year f) Expended in November ($367,098) and May ($602,968) g) Will be expended by December 31, 2010 h) Transfers made quarterly RESOURCES: Beginning Net Working Capital Revenues Inter -fund Charges: RISK MANAGEMENT Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance %of FYI %Coll. $2,500,000 $2,374,541 ($125,460) 100% 95% $2,500,000 $2,374,541 ($125,460) General Liability 111,944 111,944 (0) 33% 33% 335,833 335,833 Property Damage 98,006 98,006 (0) 33% 33% 294,019 294,019 Vehicle 60,903 60,903 (0) 33% 33% 182,710 182,710 Workers' Compensation 302,120 300,170 (1,951) 33% 33% 906,361 906,361 Unemployment 56,812 56,678 (135) 33% 33% 170,437 170,437 Claims Reimb-Workers' Compensation 10,000 - (10,000) 33% 0% 30,000 30,000 Claims Reimb-Gen Liab/Property 6,667 10,185 3,519 33% 51% 20,000 20,000 Process Fee-Events/Parades 500 700 200 33% 47% 1,500 1,500 Miscellaneous 667 - (667) 33% 0% 2,000 2,000 Skid Car Training 7,333 2,450 (4,883) 33% 11% 22,000 22,000 Interest on Investments 10,000 6,877 (3,123) 33% 23% 30,000 30,000 TOTAL REVENUES 664,953 647,914 (17,040) 33% 32% 1,994,860 1,994,860 TOTAL RESOURCES 3,164,953 3,022,454 (142,500) Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Insurance Loss Prevention Repair / Replacement Total General Liability PROPERTY DAMAGE Insurance 153,414 Repair / Replacement 10,856 45,960 1,010 133,418 366 250 33% 67% 4,494,860 4,369,401 (125,460) % Exp. 133,333 181,003 (47,670) 33% 45% 400,000 400,000 Total Property Damage 100,000 164,270 (64,270) 33% 55% 300,000 270,000 30,000 VEHICLE Professional Service 1,599 Insurance 390 Loss Prevention 4,414 Repair / Replacement 11,334 Total Vehicle 40,000 17,737 22,263 33% 15% 120,000 110,000 10,000 WORKERS' COMPENSATION Settlement / Benefit 223,243 Insurance 52,975 Loss Prevention 9,676 Miscellaneous 10,726 Total Workers' Compensation 216,667 296,620 (79,953) 33% 46% 650,000 750,000 (100,000) UNEMPLOYMENT - Settlement/Benefits 53,333 98,778 (45,444) 33% 62% 160,000 350,000 (190,000) Total Direct Insurance Costs 543,333 758,407 (215,074) 33% 47% 1,630,000 1,880,000 (250,000) Insurance Administration: Personal Services 96,484 94,994 1,491 33% 33% 289,453 289,453 Materials & Service 76,278 55,111 21,167 33% 24% 228,834 228,834 Capital Outlay 33 - 33 33% 0% 100 - 100 Total Insurance Administration 172,796 150,104 22,691 33% 29% 518,387 518,287 100 Contingency 782,158 - 782,158 33% n/a 2,346,473 2,346,473 TOTAL REQUIREMENTS 1,498,287 908,511 589,775 33% 20% 4,494,860 2,398,287 2,096,573 NET 1,666,667 2,113,943 447,276 - 1,971,114 1,971,114 Year End Budget Projection Variance 95% $2,500,000 $2,374,541 ($125,460) General Liability 111,944 111,944 (0) 33% 33% 335,833 335,833 Property Damage 98,006 98,006 (0) 33% 33% 294,019 294,019 Vehicle 60,903 60,903 (0) 33% 33% 182,710 182,710 Workers' Compensation 302,120 300,170 (1,951) 33% 33% 906,361 906,361 Unemployment 56,812 56,678 (135) 33% 33% 170,437 170,437 Claims Reimb-Workers' Compensation 10,000 - (10,000) 33% 0% 30,000 30,000 Claims Reimb-Gen Liab/Property 6,667 10,185 3,519 33% 51% 20,000 20,000 Process Fee-Events/Parades 500 700 200 33% 47% 1,500 1,500 Miscellaneous 667 - (667) 33% 0% 2,000 2,000 Skid Car Training 7,333 2,450 (4,883) 33% 11% 22,000 22,000 Interest on Investments 10,000 6,877 (3,123) 33% 23% 30,000 30,000 TOTAL REVENUES 664,953 647,914 (17,040) 33% 32% 1,994,860 1,994,860 TOTAL RESOURCES 3,164,953 3,022,454 (142,500) Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Insurance Loss Prevention Repair / Replacement Total General Liability PROPERTY DAMAGE Insurance 153,414 Repair / Replacement 10,856 45,960 1,010 133,418 366 250 33% 67% 4,494,860 4,369,401 (125,460) % Exp. 133,333 181,003 (47,670) 33% 45% 400,000 400,000 Total Property Damage 100,000 164,270 (64,270) 33% 55% 300,000 270,000 30,000 VEHICLE Professional Service 1,599 Insurance 390 Loss Prevention 4,414 Repair / Replacement 11,334 Total Vehicle 40,000 17,737 22,263 33% 15% 120,000 110,000 10,000 WORKERS' COMPENSATION Settlement / Benefit 223,243 Insurance 52,975 Loss Prevention 9,676 Miscellaneous 10,726 Total Workers' Compensation 216,667 296,620 (79,953) 33% 46% 650,000 750,000 (100,000) UNEMPLOYMENT - Settlement/Benefits 53,333 98,778 (45,444) 33% 62% 160,000 350,000 (190,000) Total Direct Insurance Costs 543,333 758,407 (215,074) 33% 47% 1,630,000 1,880,000 (250,000) Insurance Administration: Personal Services 96,484 94,994 1,491 33% 33% 289,453 289,453 Materials & Service 76,278 55,111 21,167 33% 24% 228,834 228,834 Capital Outlay 33 - 33 33% 0% 100 - 100 Total Insurance Administration 172,796 150,104 22,691 33% 29% 518,387 518,287 100 Contingency 782,158 - 782,158 33% n/a 2,346,473 2,346,473 TOTAL REQUIREMENTS 1,498,287 908,511 589,775 33% 20% 4,494,860 2,398,287 2,096,573 NET 1,666,667 2,113,943 447,276 - 1,971,114 1,971,114 RESOURCES: Beg. Net Working Capital Revenues Property Taxes - Current Property Taxes - Prior Federal Grants State Reimbursement Telephone User Tax Data Network Reimb. Jefferson County User Fee COPS Reimbursements Contract Payments Miscellaneous Interest Interest on Unsegregated Tax Total Revenues DESCHUTES COUNTY 911 Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance % of FY % Coll. $ 5,861,335 $ 2,119,207 46,000 158,000 3,333 183,333 4,000 10,333 16,667 10,000 23,333 2,833 13,333 667 Budget Year End Projection Variance 6,691,945 $ 830,610 100% 114% $ 5,861,335 $ 6,691,945 $ 830,610 418,451 (1,700,756) 33% 7% a) 145,065 99,065 33% 105% (158,000) 33% 0% b) 6,710 3,377 33% 67% (183,333) 33% 0% c) 1,528 (2,472) 33% 13% d) 650 (9,683) 33% 2% 45,869 29,202 33% 92% e) (10,000) 33% 0% (23,333) 33% 0% d) 3,701 868 33% 44% 16,294 2,961 33% 41% 132 (535) 33% 7% 2,591,039 6,357,621 138,000 474,000 10,000 550,000 12,000 31,000 50,000 30,000 70,000 8,500 40,000 2,000 6,357,621 145,065 474,000 10,000 550,000 12,000 31,000 50,000 30,000 70,000 8,500 40,000 2,000 7,065 638,401 (1,952,638) 33% 8% 7,773,121 7,780,186 TOTAL RESOURCES 8,452,374 REQUIREMENTS: Expenditures Personal Services 1,336,266 Materials and Services 508,048 Capital Outlay 187,667 Transfers Out 338,020 Contingency 2,174,818 7,330,346 (1,122,028) 33% 7,065 54% 13,634,456 14,472,131 837,675 % Exp. 1,195,388 140,878 33% 30% 4,008,798 3,878,798 130,000 474,990 33,058 33% 31% 1,524,144 1,524,144 79,163 108,505 33% 14% 563,000 563,000 754,061 (416,041) 33% 74% f) 1,014,061 1,014,061 2,174,818 33% n/a 6,524,453 6,524,453 TOTAL REQUIREMENTS 4,544,819 2,503,602 2,041,217 33% 18% 13,634,456 6,980,003 6,654,453 NET (Resources - Requirements) 3,907,555 4,826,744 919,189 - 7,492,128 7,492,128 a) Approximately 85% of the property taxes are collected in October and November b) DHS & ODOT Grant for CAD project - Billings will be sent to OEM (Oregon Emergency Mgmt) this month c) Received quarterly (Nov, Feb, May and Aug) for fiscal year. d) Yearly agency billings will be mailed out next month e) Crooked River Ranch paid annual fee f) Transfers made as requested. Transfer to New Facility Property Fund, $754,061, made 9/15/10 & Transfer to Reserve Fund, $260,000, will be made in 3rd Qtr Health Benefits Trust Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY % Coll. % Budget Year End Projection Variance RESOURCES Beg. Net Working Capital $ 16,400,000 $ 16,988,140 $ 588,140 100% 104% $16,400,000 $16,988,140 588,140 Revenues: Internal Premium Charges 3,748,667 3,801,883 53,217 33% 34% a) 11,246,000 11,403,534 157,534 P/T Emp - Add'I Prem 16,667 13,429 (3,237) 33% 27% 50,000 40,000 (10,000) Employee Prem Contribution 166,667 161,320 (5,347) 33% 32% 500,000 485,000 (15,000) COIL 325,000 467,501 142,501 33% 48% 975,000 1,125,000 150,000 Retiree / COBRA C0 -Pay 150,000 257,591 107,591 33% 57% 450,000 560,000 110,000 Prescription Rebates 46,718 46,718 33% n/a 46,718 46,718 Interest 33,333 45,981 12,648 33% 46% 100,000 130,000 30,000 Total Revenues 4,440,333 4,794,425 354,091 33% 36% 13,321,000 13,790,252 469,252 TOTAL RESOURCES REQUIREMENTS Expenditures: Personal Services Materials & Services Claims Paid-Medical/Rx Claims Paid-DentalNision Refunds Insurance Expense State Assessments Administration Fee PPO Fee Health Impact Workplace Clinic Healthstat Equipment Remodel Miscellaneous Other Total Materials & Services Capital Outlay Contingency 20,840,333 21,782,564 942,231 92% 73% 29,721,000 30,778,391 1,057,391 Exp. % 43,093 40,684 2,409 33% 31% 129,280 129,280 4,520,414 3,938,799 581,615 33% 29% b) 13,561,242 11,378,754 2,182,488 679,459 566,608 112,852 33% 28% b) 2,038,378 1,636,867 401,511 (23,491) 23,491 33% n/a (23,491) 23,491 110,000 140,762 (30,762) 33% 43% c) 330,000 330,000 25,000 62,429 (37,429) 33% 83% 75,000 75,000 100,000 123,796 (23,796) 33% 41% c) 300,000 300,000 13,333 16,540 (3,206) 33% 41% c) 40,000 40,000 17,000 21,165 (4,165) 33% 42% c) 51,000 51,000 31,490 (31,490) 33% n/a 31,490 (31,490) 33% n/a 11,895 (11,895) 33% n/a 11,895 (11,895) 406 (406) 33% n/a 406 (406) 50,380 15,762 34,618 33% 10% 151,141 151,141 - 5,515,587 4,906,162 609,425 33% 30% 16,546,761 13,983,061 2,563,700 100.00 100 33% 0% 100 100 4,348,286 4,348,286 33% 0% 13,044,859 13,044,859 TOTAL REQUIREMENTS 9,907,067 4,946,846 4,960,221 33% 17% 29,721,000 14,112,341 15,608,659 NET (Resources - Requirements) 10,933,267 16,835,718 5,902,452 16,666,050 16,666,050 a) Year End Projection is amount appropriated in operating departments' budgets. b) Projection based on annualizing 18 weeks of claims paid. YTD actual is an average of $248,995 per week. c) Five months have been expended through October 31, 2010. RESOURCES: Beg. Net Working Capital Receipts: Special Events Revenues Interest Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Interfund Contract Miscellaneous Total Receipts Transfers In General Fund (001) Room Tax (160) Welcome Center (170) Annual County Fair (619) Reserve Fund (617) Total Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Total Expenditures Deschutes County - Fair and Expo Center YTD -Budget Basis Commissioners Statement of Financial Operating Data Four Months Ended October 31, 2010 Year to Date Budget Actual Variance _FY % Coll. Year End Budget Projection Variance $ 2,809 $ 6,590 $ 3,781 100% 235% $ 2,809 $ 6,590 $ 3,781 225,914 317,896 91,982 33% 47% a) 677,742 739,896 62,154 667 479 (188) 33% 24% 2,000 1,814 (186) 17,000 8,735 (8,266) 33% 17% b) 51,000 39,735 (11,265) 3,000 440 (2,560) 33% 5% 9,000 9,440 440 14,000 255 (13,745) 33% 1% 42,000 42,255 255 70,333 78,430 8,097 33% 37% a) 211,000 194,430 (16,570) 31,000 14,000 (17,000) 33% 15% 93,000 94,000 1,000 15,000 (15,000) 33% 0% c) 45,000 45,000 1,471 11,963 10,492 33% n/a 4,414 16,239 11,825 378,385 432,198 53,813 33% 38% 1,135,156 1,182,808 47,652 65,973 65,973 (0) 33% 33% 197,919 197,919 8,291 8,291 0 33% 33% 24,873 24,873 26,667 26,667 0 33% 33% 80,000 80,000 77,077 100,000 22,923 33% 43% d) 231,232 175,000 (56,232) 33 (33) 33% 0% 100 100 178,041 200,931 22,890 534,124 477,892 (56,232) 559,236 639,719 80,483 33% 38% 1,672,089 1,667,290 (4,799) Exp. % 310,631 300,688 9,943 33% 32% 931,893 921,950 9,943 158,895 198,588 (39,693) 33% 42% e) 476,685 530,378 (53,693) 38,521 - 38,521 33% 0% 115,563 115,563 33 33 33% 0% 100 100 508,080 499,275 8,805 1,524,241 1,567,891 (43,650) Transfers Out - Reserve Fund 3,333 10,000 (6,667) 33% 100% 10,000 10,000 Contingency 45,949 45,949 33% n/a 137,848 137,848 TOTAL REQUIREMENTS 557,363 509,275 48,088 33% 30% 1,672,089 1,577,891 94,198 NET (Resources - Requirements) 1,873 130,443 128,571 89,400 89,400 a) Revenue unusually high in July and August due to BMW and FMCA events. b) Most storage activity begins in October. c) Interfund contract revenue is for park maintenance, from Fund 130 d) Cash flow from Fair 2010 is projected to be $57,000 less than budgeted e) Year to date amounts include costs associated with BMW and FMCA events and expenditures for HVAC repairs. cA H c,)w Ism: 0 x a0 a 4tt E* a, Atc..) Secure Treatment Facility • Bethlehem Inn • O V c LL `_... O U 0 • N 0_M O — O c..?. in N .a O O O -C 0 ttl)0 .0 L O O 0 a O a) L as 1- Cn c O C) a) 0 0 1-- U Lu O cc a a) U c ca ca - J 0 U a) CV N •O 0 N N a) U • N ca E 'E E U Uc Lt.! 05 Received and a) c a) 0_ X RESOURCES: v O) O '1: CD N N CO- cn O U a) U cnc f4 N 9— O a) c a▪ ) a) U O a c `) O m rn M O M (O O O O O 01 M tO Total Resources O O) (n N (D .- CO N. N N M M O M Cr) CO CO r- ' O' M N O' CO M CD I,- CO- ..� O O ca. N: r- .i0 CO CO G O O N CO O v- CO I� N CC) (nCf) O crCy) OOMOOCC) NOOMNO(nCOMa- CO v v CO O co- (n O cO N co in '— M Q) O r co (O co "a- co O t ' co O) ' O (n (O O (n co in M co O O N T" CO O N O N CO M 1- CO I,- N (O M (1) cr M 0 Co M O CO CO N CA M N Co CO M 1- CO COCO 1-61-6(O (1') O 1- 1 O I� CO M O) O r CO N O N CO M .- CO N (O M (1) M O O M O) co CO N CA M N Co 1- CO M 1- CO CO M O) O (D M CO - CD O CO N O O) co CO O O O) CO O O co o co in co O co- N v N O CO 1 N I,- O O CO CD O O) N I� O CO (C) ' N Tr - N M M co - co O (C) (n O 0) M O N O N O N M M O O O N CO CA O en a) N V a) --- •� U _U a) to 0 2 a) u) c to c 0 v =—� a):+ co 3 rn c U) fn � . c > N O O fn .5,-) aa)) ) 0) 05 7 j E2 .as O > w O U N n Cl- U- l U p OL ;a o. D0) - caa 0 E rn Q o a (a= !-G E 0 aa)) aa)) c .c a a a •` c v) 0° 7 0 0 c- •� R Z .(B ... c c a) L L L N u) w i s .� N c C vi a) ' O a) 0 ip a) c w p X (�MaQwl�'a �LiQ���O~ �ZODOF- w Z 0 Total Expenditures d z N ON N ti O N N O M N O O ti O O AT N CO CO CO N 0 r--- r CO N O c CO O) O) ti co r 0 ti N co co co Ma) M ti M N ti CO r M O A- N CO N CO O O) CO r N M O) (0 N. 0) M O) N. O) LC) O) LC) CD 10 r (0 (0 LC) ti O ti Lf) O r•••• (0 O N ti O A- N N A- 0 r O r ti O O O M N O CO- N M M O10 ti CO- ti O N N O O) O N (0 N N M (0 r N N r r r r r r r N r r A- 0 0 o O (0 O O O N i_ O ti co O) O co cZ M My - v co _ o M 7 w O co- N O O r N LL co EA O M U N c co ti ti .- N o N co M CO EA N M r M N Or ap O r CO O M a) to O EA N ap 4.7._ '6 M co O c CO O p N» NEA w o 0_O- r co O ( covea06wTr40 N O pp0)0o 0ci o (� N N -+- EA O O cota o EA O) M Co }u 0 M EA O p c N - ti N~ Ez.11 Ell 0 3 0 o o • CO EA I" o d z N c0 �O Or r0 w 00 Opp EA COp' EA 4 C CC)8LP c C 6p (0 c O 1- N co <-0 ~ r o i C r O O p .- N c N COO c EA OI 0) YO Do N O o r OCO U V '3 EA COr.N (000- O N o V 0 M O CO 06 c N g EA t O C j EA p C N (2 O O p c c 0 to -.4.:..) (Lj O Z O co 01 J 7 0 r O N EA C0 C O C o a 0) O U o 0 0 p Ell u) C0c co a) Q N CO Ea Y Y >+ o EA O O N •� t Cl CO •� N 00 co c 0 c N m <('' N E}Cu co,C>, 0 3 co c c) N 0 O N O U O c" c uc) N O U 0 OI cu cf.) c cow c c U Eo «. c o En co Eu o Q o= rn o °c) ami co 0 aa) ,O O rn �) a? w e o U y= •� N o o .� g U ui 76__Tis Tva) s'5NYc Ecu=__.° ami0) Z U N N O Cn o Cd N cr (ll LU 0 N N_ w t U4) W ON 0)'8 U EA C O c 0) 0 0 0 3 0 '0o O U C 'O Y U co O 12a`ni a >>sa�ipogo .'5ca`°iac.Uscoa,•-amici• 0EEE—cai a„--• �,'�_ • 3 I- U '� o a) 3 a� .o En ONN'5N0o 0U O V 'Qc013-0 w = 0 = ,N (/) N fl.2 o a) wN••NO X r, & U U U w co :5(f)5m�¢O.E-2d22o11-CC =22<w C C QQQ = L.L 0,c..101,4- co co O) r o ti CO O) r N M O CO O O r O 0) Eu r N C') 'T Lf) (0 1`- O) N N N N N M M M M M M M Nr Engineered Structures Inc O r -- Total Change Orders Total Engineered Structures, Inc. O r co O r (o O M 0) Total Encumbrances & Commitments PROJECTION J 1- 0 4) 0 N N N O H Encumbrances & Commitments Received and 4) 4) 0 X W RESOURCES: Tr N M co I� Co N ' (0 C6 N (0 co ▪ 0 0 co O O D (o 0 o co C) co- M o N (.D , ~ M CV - CV N 0 0 0 CO 0 0 0 N 0 0 O N M (n O C- co co N CO M N ▪ O N- M O r - CD CO O (O CO. 00 M .- Ln co M I- N M M N ✓ .- CA (O N M O O N CO N O N co (O oti M TtO r - CD CO 0 CO M00MN- O CO M I- N CO cr M N U) rn O 0 4) 0 c (4 N N 0 4) c U) N 4) 0 0 a 0 m N c (7 4) a Total Resources N O in CO N (n O O • ' ' CO CO ' Nt CO CO ' N 0) ' v N O •- M N OO (p O N CO N 0 (f) ' 0 0 0 `Cr ' 0 C 01 CO 0OO CO 00 O 01 03 0 Tr(0 coO N (O r- N co- N O 00 (n N 0) N CA N .- O 0 00 OTr - co • (n N O (0 0 0 0 0 0 O .-- ' 0 0 ' ' 0 0 0 c.i. O 0. O .-- O N (() (() (f) (D N (n CO O N CO N CO (n ' 0 r- (D ▪ 0) CO( ) (Oo (OO CO Lt) CO (co co opC ' OO CO .-- (o CO.- ' O N �t O .- O OD N 0) N (D (n OO N (n 00 O N (O N CO (n ' 0 O -Tr O) co r (D 0) CO (D CO 1- r- O) C• LO N 1- 0) (D CO 03 O '4 CO CD CO C's Co OO T O (N(t O .- C- OO N 0) CV d N O O N M O (D M 0) Ln O 00 CO N O) 0 O 0 N (ro (D (D N O I 0) (0 ([) O .-0000() CO 0 0 0 0 (o CO Tr0 o o L O) I� (D (A (b- o OM M 1� N .- co O N C-• 0 0 0 O • ' 0 0 0 O,- C� 0) MC - N O co O M 0) CO CA O C• N 0 O C• O O O N r- 0) 00 O 00 M O O O N O O ti O O V V 1t LO O r CO CO CO CO CO 0) n M N co- CV CO N O N CO (O N CO N n U) 4) U) X V U Z E N CU to (n E as c 0 0 4) - r cit) c (n 4:1a) . 4) a com 0 CI) 4) (u• rn aS a a) 1111C0 0 a fl- — j • .` V N O .T. c U CO N CV 9- ,_ 0,5 a) co 0 )40) a'ccd o)3co� Oo E j0U Z . s ,c .� t vi t .E c a`) O G :n U Q .c7) N a ., t 0 W a) in 0 0> C t O 3 (n E 0 o a a) • c 0 ca (n 0 -a •c 0 co H 4) c »- O 0 0 1- W co �¢ W 1-- 0- G(i¢aw202 UZDO0LLH Total Expenditures m z PROJECTION 0 UN a) N 0 0 0_ Encumbrances & Commitments RESOURCES: N N O N O O N (f) N (D M co O U a) U c co 9 V) O a) c V) Y a) N O 0 a_ m u) • El..) c O +� U- C N 0 1) (0 ('f Total Resources N 00 (n O N (C) C 0 C C (D CO C CC0 N- o). C N r` C (f) C (D N CO CO O N O N O (f) C O O C CO Cr) O CO CO CO O CO C M O C O CO (D CO O "Cr CO r` O (D •--• C N O N N C (n C •-- 00 (f) N O O N O r` O co N O N O O ' O N (n CO O N O N CO (n C 0 r -- a- O co co O 00 CO CO C Cr) O (n ti C CO CO CO CO O "Cr CO r` co (D 00 C O 00 N O (D N M • ' N CC) CON'cr (D N CO 10 C Cr) r` CO C3) r C co co co 00 COCO CO CO C cC0 co co (D 0O C O N r` C (n (D CO N O N O O) O O 10 N 10 00 (D O co 00 O O Cr) 0 r` O (D O N r` r` O O M 2,555,749.90 O) N Cr; O M C O (D O O co co O (D O M 0 CD 10O 0 (n N M N CU u) V m^ •� U co 0d U Z m a) co) u) co en c 0 U Y a) a) 3 U u) a) o E> N O E 0 (n w a) 0) oes = 3 fl3b (o W Z O U co Y a tl �. U > r Ce CbnCi) " c a) 0 E O U U co co "2 O O co C. CI en aa)) a) m.�c ca.�'rnu)O °� ''s o v Z .cac 3 m c a) 7,-; U m m is W U Q1 • in c a) CA > C_ c L CO c I- WX �aWi-a_ c u_<0 -D 5 UZDO Total Expenditures ") Z C/) 1- Z W co 21 -• yr . C O O N U 0 M O O < a co U o Q 0 CCO rn 0 Z W Amount Paid Commitment C 0 E c O U N 0 `O c c a) Interior modular walls Herman Miller lt7 O N. co O O N. CO CO O N O O CO CO N O CD L- Ln CD N. to N. CA O O O M M CD M MCA _ O CD CA N. N. No O CO N M CA vr O N lt7 N N N N M _ O C) N CD 0) M M '• C O to O O to 1- CO O N to V) 0 0 0 CO L- M 0) Ncr.. NN O_ O N r -NCD OOO��O��O� N4 CD CCN(AN: L- CDMI-MOtnNCDC+)N- toO N. C) r- •-- Yr O CO N N r N O N M in co 0) O toc' co Cr) N N co lA to M in - 0 N O 64 o ^ M N N 0o O c 00 (A O o :),_CD Mft?fA o O co v vi- Nr's N O off° O O� piiii to Y 8.O EAcovi O yr ,O a EA E N N N O co p y �o CO O c a) M O c 69 ttA 'jet) M - OI 0 E 0 .O C c cm 0 O O Q) co 0c ct coU �Q�0AOONUOCNi OnoQO.2")- �U UoO � CC; C OY OL. CA O17.3CA I C o _ O U co L 0 CT U 17 -co a) co a) CO Wm O>U69NCCvivNO NUN E2Oa) *5p cc°c o c20 S C L fC N O co 0 OO af UU U t OE° L7' O O O U>a)v y V aU N- aa aa) N >. >, O CO 'O w cL)"U Nc 1- w„ N �+ 'U o ACC C NN` N'7) U 2 a a 17 O yL C ' o 5ti 06 0�`ETi„ @>'c ateucYE C c c O 1c 0oCI TA � ,.ci�E>-0�aia�(1)0o��c<6-oE��.,U � @•O o 4UO �tY.�ac`� c-Yc .N o'a) co cr) N.N __L ¢ c a)- Q0O0 O ,- N co o D o 0 ,- NC') U) co,-NCO1,-M4MOO pp i ) Crycv 42 vr in 00 Engineered Structures Inc co co Cfl CD co to Total Change Orders LO O CD co oo OO Total Engineered Structures, Inc. Total Encumbrances & Commitments 0) PROJECTION 1- H 0 O H O U a) a) O d N a) 0 C T. E 0 C W a) E E E O U Received and 0 a) 0 a) Q X W RESOURCES: 0 0 0 0 O O 0 0 0) 0 O V' 1% co co co N c0 N N 0 0 0 O M O M co co co V' N cD N N O co 0 O Nr O ' O CO M N Transfer In -911 Fund 705 Federal Grants O I - c0 MM T T N O T 10 ti O O co - C.0 c0 0) 0 I O T 1 1 1 O 0 0 0 0 0 CO 0 0 0 00 0 O O O 0 ILo CO O 0 IO[) L) O O T 10 CO c0 O o0 O co M N T - t r- c0 c0 T ,-- (v) M N T 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O T LC) O O O CO O co co N T N' r- T (0 T '- CO M N I -- O 0) 00 COC 0) 0 O c0 T T ' ti 1 O 0) N CO 0 CO C O O 0 M ('4-,- � � 1 0) 0 O A-- 1.0 O 0) 0 O Tr - CO 0) O O O M M 0) T CO CO M CO CO ci . co I- co T N a) E N ea u_ c = y a) SC' v0 w U O .-. C U a, a) O a) 05 C fri E w ca w *6 �' 0 > a) 3 vc rn 3 oo vo, U E as 0 co w Qli xct oO L.E a•Ei 3 U) co 0W_17; 0 Cp O, ,O p �.Qm'" o C o C.�Y �� W'�.s o o E To o- c co cc) Qo o TO d N �F- Qo W Du_ 0a_cta_ W 5.0 f - o X ca 2 m U u_ H c f- w Z 0 Total Expenditures 0) co Z 0 c ~ O O o. 00 o_a W 'c73 Z g a) CC Z2 ' 0 Z W 0 0 M O U 0 O Amount Paid O O a 0 c O Q U a) 0 Radio Dispatch System O N 0 ti 0 M oo op a) a) N, PROJECTION G) U C co co 7 G) O •o d m O U O co O 0 RESOURCES: UO MO0 co co O -- 0 ' r O co I� O N CO 0 CO 0 0 co O co O O O r O CO �) O N N O N r N r 0 0 0 0 0 0 0 O o o O O M O N O (n (n r r c A • 0 M 0 0 CO 0 CO 0 O O r O CO 1() O N N O UO LO N NI. co C1) CA O N O O O 1() N 0 CO 0 0 1() CO 0 CO 0 r 0 00,--00001 1f) O N N O CA (D LO N r d N I� O r CH r r o0 .•-N-0) u) CO 0 r— O r O (D r 14) 0 O O ' CO r 0 ' M (('4 0 (0 N C0 C ) (D r r 0 0) CO N r 0 0 14) F- Q) 0 F— O r co 0 (p r 0 14) r CO 000 I,- CM 0,- 0 0 CO 10 N 000OOtri chU)MN(0 N N r N r r 000 co 00 O 0 0 0 0' M N O' O' I- O)N (n 0 (D N- 1,- r r M 1() r 0 0 N (f) 1f) O N ((') ),- 0) F- O r (D N CO r C) (n r C') 0 0 0 F- co N co O co co_ N 16 1T tri (0-('1(') r (p CO N r 0 O (0 N N O O co co O CO r- O O r - (C) N O co O N O LO N O O O N r r- r r O O O CO r 1f) O N 1d) (C) O N 1() I. O N (0 N CO r CO LO r C') CO CO O N CO N CO O r CO CO N 0 0 Cr; CO LC) r N CO- r (p r N N r O (f) r N N co co r r O O O M 0 co O O 0 N N O co (O O Cri CO CA N CO CO 1[) O N M co co O 0 U L cn G) CN C V G) 7 U G) C 0 .-. co co 0 Z O, p) (/) co _O � C D 7 N �' D H y p) y u) U O' N °° O C M G) >. G) 'y y Q7 co 0 7 y C En N (n U G) E) °� O (0 O to G) 7 W 0 Too (o .fy' d +-' 'L 7 To- 41,13 G) O W O 7 m vs j •C G) 0,- C E EL O (E N 2 (0 .. ` 1:3C 0 c c m o !- �s C E 0 •0 0 O g 3 r U 3 m co o c co c; m o o_ S c a C C y U' �v O' �o x C7 O N 4' W -6%- > C N C> }' O> Q N C Q .CI)0 d W (91-4 o 45 o O X co QW W T Stia_QD2f`—H mU~ m JU)I-05I- W Z 0 I- H Z COLO CO N O L G) L co a ` U O G) 4- c.) U y co L N as > C Lo G) O1 U M O` coa N y C C O > .0 LL C O ` 0 O U y Vf G) O +T o C g O , M D U) O O A O U C N N 0 O G) y U C U O O to (o to C') M (y T O U y t LO O (D y U O .2N f(D y C y0 U CC 0 2 Q O -al co a 0(D O N m r (o 3 a) O LL t) C1— (D U w > o U 2 N cc O M a) 0 N Z -0 U Q O a)�'o 0 Luc') s Z O ._ O L LL C = oU Ew �D H m U a) in a) c a) N 7 To 0 C0 Amount Paid E E O E O Q U O 0 a) O O cr N N Cf) ti O O co O f� ti O O O ti ti ' N lf) O N CO I"-- CO M N � O co Lc) CO Lo CO ti co N CO MNMtri N r - O 0 0 0 0 CO CA CO CA CO CO N- N N 1.0 CO 0 0 0 N. CA CO CO Tt O CO Cn ct MCn0O Cna) Tr a)COC)COCOCI)O M Cn CO O r- N "cr. O M cr N N M CV CV CV N -cis0 ui as a) U) OO C fl. > 0 CV 0) O •c Na) L C_ O a) O O CD CD o " c O c) a) c 6 }. U C N CD V) .. -- 4- a) s aa)) �' 0 op -0 N U C> co U a) N =O C 'p Q o v 5UQU c ' p ffi a. o 4) 0 co bOO N TD" a) N C p(naUNol•- ` pp O Q oC CN a O N O c , N a) u w` NnCQC � C C E a V E -p a)> o sE cou cca�:4=to<,-Ecn� 2•m ccco ao o 0 acD'•�'>.�? cu.N QcL w_JCi) Q ULLD uD2=1—d02 Pinnacle Architecture Q 7 a) O` *a CC2a12**3 O z. a) a) a) a) a) a) a) a) a) E. TA 8 .c o N v V 0 O V 0 0 V v e '00 0000000 a) ~ c = a) o) a) a) a) a) a) a) a) O O N m co co ca N co N as CD CD C ` C .0 s .0 s s .0 s s .s c O ocnUU 0000000 a 0 < = Total HSW Builders Deschutes County Bethlehem Inn (Fund 128) Four Months Ended October 31, 2010 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ (2,725,000) $ (2,722,510) $ 2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490 Revenues Grants - Private 953,667 Total Revenues 953,667 - (953,667) 33% 0% 2,861,000 - (953,667) 33% 0% 2,861,000 - (2,861,000) - (2,861,000) TOTAL RESOURCES (1,771,333) (2,722,510) (951,177) 33% -2002% 136,000 (2,722,510) (2,858,510) REQUIREMENTS: Expenditures Debt Service: Negative Interest Revenue Interest Payment Exp. % 12,000 7,694 4,306 33% 21% 36,000 36,000 33,333 33,333 33% 0% a) 100,000 100,000 TOTAL REQUIREMENTS 45,333 7,694 37,639 33% 6% 136,000 100,000 NET (Resources - Requirements) (1,816,667) (2,730,204) (913,537) a) October 2010 interest expense - $1,851.17 b) Recap of expenditures - inception through October, 2010 Land/Building (Amertitle) - July 2007 $ 2,241,313 Hickman Williams 17,578 City of Bend - May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 212,291 Total expended $ 2,730,204 b) - (2,722,510) (2,758,510) Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ (2,725,000) $ (2,722,510) $ 2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490 Revenues Grants - Private 953,667 Total Revenues 953,667 - (953,667) 33% 0% 2,861,000 - (953,667) 33% 0% 2,861,000 - (2,861,000) - (2,861,000) TOTAL RESOURCES (1,771,333) (2,722,510) (951,177) 33% -2002% 136,000 (2,722,510) (2,858,510) REQUIREMENTS: Expenditures Debt Service: Negative Interest Revenue Interest Payment Exp. % 12,000 7,694 4,306 33% 21% 36,000 36,000 33,333 33,333 33% 0% a) 100,000 100,000 TOTAL REQUIREMENTS 45,333 7,694 37,639 33% 6% 136,000 100,000 NET (Resources - Requirements) (1,816,667) (2,730,204) (913,537) a) October 2010 interest expense - $1,851.17 b) Recap of expenditures - inception through October, 2010 Land/Building (Amertitle) - July 2007 $ 2,241,313 Hickman Williams 17,578 City of Bend - May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 212,291 Total expended $ 2,730,204 b) - (2,722,510) (2,758,510) Deschutes County - Solid Waste Area A Closure and Cell 5 Construction As of October 31, 2010 "Area A" "Cell 5" Landfill Closure Fund 611 SW Capital Projects Fund 613 Total Engineering Contract G. Friesen Associates, Inc. Original Contract Change Orders: Change Order #1 (Note a) Change Order #2 Change Order #3 Total Paid through October 31, 2010 Balance Construction Contract M A DeAtley Construction Inc Original Contract Change Orders: Change Order #1 Change Order #2 Change Order #3 Change Order #4 Change Order #5 Change Order #6 Change Order #7 (not likely to occur) Change Order #8 Change Order #9 Change Order #10 Change Order #11 Change Order #12 Change Order #13 Total Paid through October 31, 2010 Balance 241,869.00 19,656.00 21,500.00 34,316.00 317,341.00 283,024.99 34,316.01 182,516.00 424,385.00 19,656.00 21,500.00 33,431.00 67,747.00 215,947.00 533,288.00 182,516.01 465, 541.00 33,430.99 67,747.00 2,097,140.50 3,290,779.98 5,387,920.48 14,302.54 24,885.69 152,500.00 1,332.00 2,486.98 26,000.00 2,318,647.71 2,023,945.18 294,702.53 Total of Engineering & Construction Contracts Original Contracts Change Orders Total Paid through October 31, 2010 Balance 45,095.00 45,095.00 14,302.54 24,885.69 152,500.00 305,000.00 148,958.89 148,958.89 1,332.00 225,000.00 225,000.00 2,486.98 5,167.76 5,167.76 3,200.00 3,200.00 6,354.75 6,354.75 26,000.00 3,877,056.38 6,195,704.09 3,468,381.03 5,492,326.21 408,675.35 703,377.88 2,339,009.50 3,473,295.98 5,812,305.48 215,163.21 579,921.65 795,084.86 2,554,172.71 4,053,217.63 6,607,390.34 2,306,970.17 3,650,897.04 5,957,867.21 247,202.54 402,320.59 649,523.13 Notes: a) Additional landfill gas investigation per DEQ as part of a requirement to address offsite landfill gas migration. b) Construction of CeII #5 began in FY 2008. Through June 30, 2009, $3,557,678 has been expended and reported as "Construction in Progress" on the County's CAFR FYE June 30, 2009. Expenditures include payments to JAL Construction, Taylor NW, KN EX Co, Jack Robinson & Sons. c) To date in FY 2010, payment has been made to Central Electric Co-op: $13,311 for the Closure of Area A and $20,822 for CeII 5. Deschutes County General Support Services - BOCC Conference/Seminar, Education/Training and Travel Expenditures and BOCC - County College Expenditures FY 2011 10/29/2010 BOCC Conference & Travel Jul Aug Sep Oct YTD Total Tammy Baney Conf/Sem & Educ/Training - - - 305 305 Travel Meals - 20 - - 20 Accommodations - 77 - 429 506 Mileage reimbursement - 240 , - 255 1 495 Ground Transport/Parking - - - - - Total Baney - 337 i - 989 1,326 Dennis Luke Conf/Sem & Educ/Training - - - 305 305 Travel Meals - 56 1 37 25 118 Accommodations - 77 76 506 659 Mileage reimbursement - 282 178 190 649 Ground Transport/Parking - 17 - - 17 Total Luke - 432 292 1,025 1,748 Alan Unger Conf/Sem & Educ/Training - - - 305 305 Travel Meals - - - 198 198 Accommodations - - - 1,414 1,414 Airfare 1,133- - 1,133 Mileage reimbursement - - - 372 372 Ground Transport/Parking - - - 29 29 Total Unger 1,133- - 2,317 3,450 DeBone or Brown Accommodations - - - 536 536 Total Other - - - 536 536 Total - BOCC Department Conf/Sem & Educ/Training - - - 610 915 Travel Meals - 76 37 25 336 Accommodations - 154 76 ' 1,470 3,115 Airfare - - - - 1,133 Mileage Reimbursement 522 178 1 445 1,516 Ground Transport - 17 - - 46 Total - BOCC Department - 769 292 2,550 I 7,060 FY 2011 Budget 19,600 Percent of FY 2011 Budget Expended 36.0% BOCC County College Public Information - - 1,874 1 - 1,874 Office/Copier Supplies - - 33 65 98 Meeting Supplies - - 295 1 930 1,225 - - 2,202 995 3,197 10/29/2010 TES uU 0 Department of Administrative Services Dave Kanner, County Administrator November 23, 2010 TO: BOARD OF COMMISSIONERS FROM: DAVE KANNER RE: 2011 LEGISLATIVE PRIORITIES 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 (541] 388-6570 - Fax (541] 385-3202 www. co.deschutes.or.us Attached to this memo is a memo I prepared for your September 22°' work session on legislative priorities for 2011. Not much has changed since then, although it now seems highly unlikely that there will be any legislative direction regarding events on EFU land that will be meaningful to Deschutes County. In addition, I gleaned some information at the recent AOC conference about legislative matters that will affect all counties. While I'm sure AOC will monitor these issues, it would probably be worthwhile to have Public Affairs Counsel monitor these and work with AOC as necessary. These issues include: • Legislation to move all court fine and fee revenue into the state general fund, thus giving the Ways and Means Committee free rein to determine how to allocate the funds. The concern is that court security and law library funds distributed to counties will take a hit under any new allocation formula, although the statutes requiring that counties provide these services will not change. • It appears that legislation to consolidate extension service districts will move forward. I was unable to get any information about what this would look like or what it would mean for counties such as Deschutes that have permanent tax rates for extension service. We have a conference call scheduled with Public Affairs Counsel for December 6 at the 1:30 work session. Senator Telfer and Representative Whisnant have indicated they will send representatives to that meeting. PAC has indicated that they would like to get the County's list of legislative priorities at that meeting in case any of them require pre -session work. Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner Department of Administrative Services Dave Kanner, County Administrator September 15, 2010 TO: BOARD OF COMMISSIONERS FROM: DAVE KANNER RE: 2011 LEGISLATIVE PRIORITIES 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 [541) 388-6570 - Fax [541) 385-3202 www.co.deschutes.onus Public Affairs Counsel will join us (via phone) at the September 22nd work session to discuss Deschutes County priorities for the upcoming legislative session. PAC prefers to get as much advance notice about these priorities as possible, in case there's a matter that requires pre -session filing or if they need to work with others who are pre -session filing legislation. While the session is almost certain to be dominated by economic and budget matters, there are a number of items we can expect the legislature to take up that will directly impact Deschutes County. They are as follows: 1. Legislation to specifically allow and empower the creation of a regional health authority. Deschutes County is leading the way on this concept and the path toward it can be significantly smoother with enabling legislation. 2. Revision of destination resort siting statutes. Nick Lelack has been serving on an interim committee chaired by State Sen. Jackie Dingfelder that plans to introduce legislation. 3. Revisions to the transportation planning rule. The 2009 session passed the relatively toothless (my personal opinion) HB 3379. DLCD has still not created the implementing administrative rules and many cities, including those represented by the Central Oregon Cities Organization, are frustrated and demanding additional legislative action. AOC has been monitoring this but not actively participating. Deschutes County, as a major landowner who is being stymied by the TPR, has a huge stake in the outcome of this debate. 4. Legislation to clarify what types of commercial activity can be permitted on EFU land. An AOC committee has been looking at this issue. I'm not sure where they're at in terms of having any legislation ready to introduce in 2011.' 5. DEQ is putting forth a legislative concept (attached) that would allow the Environmental Quality Commission to adopt rules for DEQ to make loans and grants for repair, replacement and decommissioning of septic systems and for the development of Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner community-based solutions for sewage disposal problems. Seems like something we should support. In addition to the above, in late August, I sent an e-mail to the department heads to solicit input about department -specific legislative priorities or items their affiliate associations might be working on. I received the following responses: - Scot Langton indicated that he is serving on a couple of interim committees that are dealing with inequities in the current property tax system. He is not sure what, if any, legislation will come from these committees, but would like to have any property tax legislation monitored by PAC. Nick Lelack has heard from certain lobbyists that there may be a bill introduced to create a goal 11 exception for the extension of sewers in south Deschutes County. Nick also says there may be attempts to make modifications to HB 2228, the bill relating to the transfer of development rights for Skyline Forest. The Board should carefully review the proposals and determine its position and level of priority. Chuck Fadeley said he has heard from AOC that there may be legislation introduced to abolish justice courts (on the premise that they siphon revenue from the state courts). This is something we should definitely monitor and have Chuck talk to PAC about. Nancy Blankenship reports that her statewide association is working on a proposal (actually put forth by the Government Efficiency Task Force) to get counties out of the precinct committee person (PCP) election business. Deschutes County spent about $18,000 on PCP elections in 2008. The clerks submitted legislation in 2009 (SB 613, that did not move out of committee) that would have made a number of changes to PCP elections and it sounds like they will try again in 2011. Onsite Sewage Disposal System Funds (LC 848) What is the Onsite Wastewater Wnag.m.nt Program? Over 30 percent of Oregonians dispose of wastewater from their homes and businesses through the use of onsite wastewater treatment systems (septic systems). The siting, design, installation and ongoing operation and maintenance of septic systems are all aspects of wastewater treatment regulated by DEQ. Without this oversight septic systems can fail or malfunction, pollute Oregon's land and waterways with raw sewage and create public health hazards. DEQ directly manages Oregon's septic system program — often referred to as the "Onsite Program"- in fourteen counties. These counties are called "direct service counties." Twenty-two counties manage the program under contract with DEQ and these counties are called "contract counties". DEQ and the contract counties are also responsible for ensuring that septic tank pumpers have the necessary equipment to safely pump, transport and dispose of the waste from septic systems. This waste is often called "septage." In addition, DEQ certifies and licenses instates and pumpers, and reviews and approves products such as septic tanks, alternative treatment technologies and alternative drainfield products. What is Legislative Concept (LC) 848? LC 848 authorizes the Environmental Quality Commission, DEQ's rulemaking and policy board, to adopt rules for DEQ to maks grants or loans available for the repair, replacement or decommissioning of septic systems. The funds may also be used for the development of community-based solutions for sewage disposal problems provided those solutions comply with applicable land use regulations. The grants or loans would be based on hardship and would be used to protect public health by helping to fund the repair, replacement or decommission of failing septic systems. LC 848 also establishes a fund (the Subsurface Sewage Disposal System Improvement Fund) that would be used to assist communities in addressing health or water quality problems associated with individual septic systems. A portion of the fund must be dedicated to training programs related to installation, operation, maintenance and technical assistance on individual septic systems. Civil penalties collected from onsite septic system fines would go into the fund, as well as any gilts or grants. Why is LC 848 needed? Oregon's onsite wastewater management program receives multiple requests for assistance from many communities in Oregon with known pollution problems from septic systems. Currently all revenue comes from application fees for permits, reports and licenses and the program does not have the funding or capacity to engage in these activities, including outreach and education, training, and coordination with communities. In addition, DEQ estimates that 10 percent of existing septic systems around Oregon are in need of repair or replacement to protect human health and the environment. Replacing septic systems can be very expensive (generally starting at $3,000 and can go up to over 820,000) and there are many property owners in Oregon that cannot afford to replace/upgrade the failing Alternative Formats Altentativeefornmats of this document can be made available. Contact DEQ Public Affairs for more information (503) 229- 5696. DEQ Slits dQepOn Depelment 6uvroasrast Quay Wow theft Maks Osslte Th Lwaier Prevent 1 Avant Eagan, oa97401 Mees (541)616.713* (NO) 8444167 Fax: (541)696-7551 Caveat Niched Keeinki Kandy Tian i t/Irorwarego aga✓DKQ/ DEQbaI kale' in earl sakewde s *Ars of Ofetent earn, read end mkt last Updated: *!3/2010 By: leaden Us IO.WR4002