HomeMy WebLinkAboutCommute Options MemoDate:
To:
From:
Re:
December 14, 2010
Board of County Commissioners
Erik Kropp, Deputy County Administrator
ut
Commute Options — December 20, 2010 Work Session agenda item
Commute Options works with employers to encourage employees to walk, bike, carpool,
vanpool, or bus instead of driving alone to work. For a small annual fee, employers can
sign up for the Commute Options Reward Program. Through this program, Commute
Options provides education and incentives for employees to use alternative modes of
transportation. Employees who commute to work 45 round trips using a commute option
are rewarded with a $20 gift certificate from Commute Options.
The Health Department participates in this program and it is recommended that the
County expand the program to all departments. The total cost would be $300 per year.
For additional information, please see the attached "Commute Options Partner
Agreement."
Commute Options Partner
Agreement
Commute Options Mission:
Promote transportation choices that reduce the impacts of driving alone. The energy of the
partners will be used to educate and inspire employees to take the steps necessary to change
personal travel behavior.
Purpose and Goal:
The purpose of this Agreement is to create and define a working partnership among employers
and Commute Options in the pursuit of a shared goal. The Agreement defines the procedures
for Commute Options and the partners.
Commute Options Commitment:
Commute Options will work one-on-one with employers to develop a customized
transportation plan, reward employees using commute options, and provide presentations,
brochures, posters and materials, and a website for promoting smart commuting choices.
Commute Option Partner Commitment:
The Commute Options Partner agrees to use the resources provided by Commute Options to
educate and encourage their employees to walk, bike, carpool, vanpool, bus or telework
instead of driving alone to work.
The Partner agrees to select an employee to serve as the Employee Transportation Coordinator
(ETC). The ETC represents the employer and participates in Commute Options activities,
including training, the Commute Options Week Challenge, and other promotional events. The
ETC will also conduct employee pre and post surveys annually that gather information on travel
behavior.
The Partner agrees to provide two reports each year with actual data for the number of
employees that bike, walk, carpool, ride the bus, and telework. The ETC will select a method of
keeping track of employee participation from the Commute Options website. Options include a
calendar, sign -in sheet or the internet. The biannual report will be provided by the 10th of July
and January for the previous six-month period and submitted through the Commute Options
website. It's easy to do!
There is no cost to partners that choose not to participate in the Rewards Program.
Partners Agreement 10/14/2010kk
Page 1
Commute Options Partner Rewards Program:
Partners can choose to participate in the COP Rewards Program. The program awards a $20 gift
certificate to employees who commute to work 45 round trips using a commute option. Along
with the gift certificate, employees will receive information on how much money they've saved
and the positive impact they've had on reducing the affect driving alone has made in their
community. Employees will submit their rewards information through the Commute Options
website. Please redeem your rewards requests upon completion. Multiple submissions
covering more than one 45 -trip period will not be granted.
COPs that participate in the Rewards Program contribute funding to Commute Options based
on the scale below. Additional funding may be requested from individual employers that have
a Targe demand for certificates.
Number of Employees Amount
Under 5 & $50
6 - 20 $75
21-100 $100
101— 200 $150
201— 500 $200
Over 500 $300
Term of the Agreement:
The Agreement is effective January 1 through December 31, 2011 and shall be renewed
annually.
Commute Options Partner Commute Options
Date: Date:
By: By:
Contact (ETC): Contact: Jeff Monson, Executive Director
Phone: Phone: 541-330-2647
Email: Email: teff@commuteoptions.org
Address: Address: 919 NW Bond St., Suite 203
Bend, OR 97701
Total Number of Employees:
Partners Agreement 10/14/2010kk Page 2