HomeMy WebLinkAbout2015-01-14 Work Session Minutes
Minutes of Board of Commissioners’ Work Session Wednesday, January 14, 2015
Page 1 of 6 Pages
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 14, 2015
___________________________
Present were Commissioners Anthony DeBone and Alan Unger; Commissioner
Tammy Baney was out of the office. Also present were Tom Anderson, County
Administrator; Erik Kropp, Deputy County Administrator; Dave Doyle, County
Counsel; and, for a portion of the meeting, Wayne Lowry, Finance; and Ed Keith,
Forester. No representatives of the media or other citizens were in attendance.
Chair DeBone opened the meeting at 1:30 p.m.
___________________________
1. Finance/Tax Update.
Wayne Lowry said the portfolio dropped some from last time, due to tax
payments and disbursements.
Some of the larger numbers relate to book value and par value of County
securities. Rates jumped in December to the highest level in years for the 1, 2
and 3-year investment plans. Market value normally is higher than book value,
but that was not the case at the end of December. Rates today are back to
where they were earlier last year, so it will swing back some.
There are 41 vacancies, typically in 911, Health and the Sheriff’s Office.
It is expected revenue to be up $700,000, in part due to taxes but also because
of some grants and increased revenue for the Clerk’s Office.
Minutes of Board of Commissioners’ Work Session Wednesday, January 14, 2015
Page 2 of 6 Pages
In regard to the Solid Waste loan, last year the Board agreed to a proposal to
have this loan from Solid Waste for the capital expenditures – the jail project to
be repaid. Each one-third payment is for $1.1 million and the first has been
made. He would like to have the third payment handled in 2015 along with the
second payment to close out the loan. He would like to make this budget
adjustment soon. The Commissioners were supportive of closing out this loan.
Commissioner Unger asked about the Bethlehem Inn loan. Mr. Lowry stated
that this has already been rolled into the budget and is handled separately. Mr.
Anderson stated the group is working on a variety of ways to generate more
income, including possible CDGB or HUD grants. Dave Doyle reminded the
Board that a new appraisal will be required soon, and the deadlines need to be
observed.
Mr. Anderson stated that there is a smaller cushion for required reserves, and
the Board needs to consider building this up. Having the Solid Waste loan paid
off will put the County into a better position.
Regarding Behavioral Health, Mr. Lowry stated that their revenue projection is
almost $2 million less than budgeted. There are generally pass-through funds
that now go directly to providers due to changes in the State process.
There is a big change in the Road fund for capital outlay, budgeted at $8.8
million, to $6.8 million. The funds will be reappropriated for future projects
and will help to make sure there is funding available for those projects.
Solid Waste is mostly on track with budget, although they experienced a 20%
increase in tonnage late in 2014. Projections will be adjusted accordingly to
reflect increased revenue.
Commissioner Unger does not understand the food and beverage line in the Fair
& Expo fund. Mr. Lowry said in the restaurant business you have to show the
cost of the meal and the profit, as a percentage of revenue.
Mr. Anderson stated that Commissioner Baney questioned whether the Finance
update is necessary on a monthly basis. It has been tradition but there is no
requirement for this. Chair DeBone likes a monthly update, since occasionally
he has questions. Commissioner Unger prefers this be monthly so he is up to
date on County finances, but he is open to doing this less often and see how it
goes.
Minutes of Board of Commissioners’ Work Session Wednesday, January 14, 2015
Page 3 of 6 Pages
Mr. Lowry said that it is not onerous for him to do, but he could give the Board
the reports and do updates in person every quarter. Commissioner Unger likes
the explanations that are offered in the meetings. Erik Kropp feels it is a good
exercise each month to keep everyone on track. The conclusion is the monthly
updates will continue for now.
2. Other Items.
Mr. Anderson asked the Board to advise of any particular budget or department
updates they will want to hear at the budget meeting of January 28. The
Commissioners will be advised of any big-ticket items that may be coming up
for 2015-16.
___________________________
Commissioner Unger asked about the Redmond Power Company. Ed Keith
said they have been exploring the possibility of utilizing biomass over the past
couple of years. They are seeking power agreements and will do a supply
study. They are applying to the U.S. Forest Service for a grant, with the idea of
the grant paying for a third-party validation of what they have found and the
viability of the program.
The gist is that they would want this type of material from various locations.
This is low quality material that may end up in the landfill because no one else
has a use for it.
Commissioner Unger showed a stack of letters from other agencies showing
their support. This would start out with a feasibility study, with no commitment
from the County at this point. He would like to have the Board support these
early efforts in writing. They are talking about creating ethanol, but it could be
another product if appropriate. The market will dictate this.
UNGER: Move Board signature of a letter of support for a feasibility study.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
___________________________
Minutes of Board of Commissioners’ Work Session Wednesday, January 14, 2015
Page 4 of 6 Pages
Chair DeBone said he participated on an Eastern Oregon Counties Association
conference call yesterday, at which time the group discussed proposed issues
such as PILT, federal forest lands management, species listings, and more.
Much of this has to do with local eastern Oregon issues. Mr. Keith said that
some of this impacts Central Oregon, especially the federal agencies’ plans.
Commissioner Unger likes to support groups like this, but they often want a
hefty contribution. Chair DeBone wants to be sure there is value in
participating. PILT and SRS are important to all.
Mr. Anderson stated that last year the group wanted 1.5% of each county’s
PILT dollars, and it was a high number for Deschutes County, $26,000. They
revised this to $15,000. The Board decided that half of that was more
appropriate. This year they are asking for over $16,000. Chair DeBone stated
that there are a few things that impact Deschutes County, but much of it does
not. The County has not paid for this year, and they are requesting a
commitment.
Commissioner Unger would like to know if Commissioner Baney is supportive.
He feels this is a lot of money. Chair DeBone supports half of what they are
requesting, $8,169. Mr. Anderson stated it was paid out of the general fund
previously. PILT was reauthorized but SRS has not been yet. They total about
$2.8 million. Dues are paid out of the general fund and he feels this is
appropriate.
Commissioner Unger said that the County is already involved at the federal
level through the efforts of Joe Stutler and others. This will benefit all of
Oregon.
UNGER: Move payment of half the requested amount for dues to the Eastern
Oregon Counties Association.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Work Session Wednesday, January 14, 2015
Page 5 of 6 Pages
___________________________
Chair DeBone said the Heart of Oregon Corps is asking for additional support
to be chosen as the named agency for the Gala at the Riverhouse. He realizes
that other nonprofits ask for assistance as well, since they might be competing
for the same event. He is not sure if this group has been supported financially
before. Commissioner Unger stated that Heart of Oregon might be doing future
work on fuels reduction. He supports their efforts to get youth involved in
something worthwhile for their future.
Chair DeBone stated if they are the featured nonprofit, they want part of the
funds for equipment purchases and maintenance. It was pointed out that others
may ask for a similar letter of support, which the Board has done in the past.
UNGER: Move a letter of support to the Heart of Oregon Corps effort.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
___________________________
Ed Keith said that there is a current recruitment for the Weed Board, due to a
couple of resignations. There is some interest. If there are more people than
positions, he asked if one of the Commissioners would like to partic ipate in
deciding which people to appoint. Chair DeBone said he would be available if
needed, and Commissioner Unger will also support these efforts. The posting
closes the end of January.
___________________________
Mr. Keith said he is seeking interviews for the inaugural blog post for the
National Forest, for an outreach group for the Deschutes Collaborative Forest
Project. Commissioner Unger stated that he is already engaged with this group,
but would like the other Commissioners more involved.
Being no other items discussed, the meeting was adjourned at 2:30 p.m.
2015 for the DATED this z,f!!: Dayof ~
Deschutes County Board of Commissi ners.
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST:
~~
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, January 14,2015
Page 6 of 6 Pages
______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other
issues under ORS 192.660(2), executive session.
______________________________________
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners’ m eeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
_________ ______________________________________
Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is
accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6571, or
send an e-mail to bonnie.baker@deschutes.org.
_________ ______________________________________
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, JANUARY 14, 2015
___________________________
1. Finance/Tax Update – Wayne Lowry
2. Other Items
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
January 14, 2015
(1) Monthly Investment Report -December 2014
(2) December 2014 Financials
,
Deschutes County
Investment Income
Investments By County Function Fiscal Year 2014-15
Oec-14 I I Y-T-O
General $ 157 ,736,610 $ 93,111 $ 475,754
--
Total Investments $ 157,736,610
Total Investment Income 93,111 475,754
Less Fee: 5% of Invest. Income (4,656) (23,788)
Investment Income -Net $ 88,455 $ 451,966
Municipal Debt $ 5,420,000 3.44%
Corporate Notes 36 ,224,000 22.96%
Time Certificates 4,920,000 3.12%
U. S. Treasuries 9 ,000,000 5.71%
Federal Agencies 53,430,000 33.87%
LGIP/BOTC 48,742,610 30.90%
Total Investments $ 157.736.610 100.00%
Total Portfolio: By Investment Types
Municipal
Debt
3.4% Corporate
Notes
23 .0%
Time
Certificates
30 .9% 3 .1%
u.s
Treasuries
5.7%
Federal
Agencies
33 .9%
Yield Percentages
-~.~BOTe I LGIP ~ 0.50% 0.50%
Investments ~ 0.81% 0.80%
Category Maximums:
U.S. Treasuries
LGIP
Federal Agencies
Banker's Acceptances
Time Certificates
Municipal Debt
Corporate Debt
Term Minimums
0-30 days
Under 1 Year
Under 5 Years
100%
100%
75%
25%
50%
25%
25%
10%
25%
100%
Average ~ 0.73% 0.68%
ComDarat
24 Month Treas. ~ 0.68%
LGIP Rate ~ 0.50%
36 Month Treasu ~ 1.09%
Months to Matur~
o to 30 Days 32 .17%
Under 1 Year 41.50%
Under 5 Years 100.00%
Deschutes County Investments -J -i -~o Management
Portfolio Details -Investments
~ .
December 31.2014 -L ~ -~----------. r _.
Purchas. Maturity Days To Ratings Coupon Par Market 1I<>0k Call
CUSIP ISecurity Broker Date Date Maturity Moodys S&P Rate ;YTM 365 Value I Value Value Date,
8941748454 ' Sterting Savings Ban ~ 7/1/2013 1/112015 . 0 0.200 0 .203 2 ,000,000 2,000,000 2,000,000
HFBCD Home Federal Bank CD 211/2013 113112015 : 30 0 .200 0 .203 140,000 1 140,000 140,000 .-------4001154309 Columbia State Bank CD , 41112013 3130/2015 : 88 0 .150 0 .152 100,000
1
100,000 . 100,000 .-273-150017 -5 South Valley Bank. ~Q 5/2012013 5/20/2015 139 0 .748 0.758 200.000 200.000 ' 200.000--.-6nt2014 ,UMP972002570 Umpqua Bank 617/2015 157 0.400 , 0 .406 240.000 240.000 240.000
3692G5F7 General EI~rtc -Corporate N .CASTLE 9/17/2013 ~ 180 AA+ AI 2 .375 0 .865 1.400.000 1.413.580 : 1.410.406------36962G5F7 General Electric -Corporate N CASTLE 1/10/2014 6/30/2015 180 AA+ ,AI 2.375 0 .501 545.000 5SO.287 5SO .054
SYS10316 Umpqua Bank 7/9/2013 7 /9/2015 189 0 .500 0 .507 2.000 .~2 .000.000 . 2 .000.000
91159HGX2 US Bancorp :CASTLE I 41212014 7/27/2015 207 A+ AI 2.450 1 0 .501 1.180.000 1 1.193.582 1.193.101 --91159HGX2 U~~~rpNote CASTLE 3126/20 14 7127/2015 207 A+ A I 2 .450 0 .500 1.513,000 1,591,105 1,590.468 -
C LE 1~81~!U4 9/1~QI5 UI8~'Bonda .f!!l'.!L~. 243/'oN', Asa 0.443 0.457 1220,000 1.214.925 -
88459DAB2 Morgan Hill Redev-B :CASTLE 10/1/2014 9/112015 . 243,AA1.120 O.4 SO I 7SO,OOO 752 ,400 753,338 '
OB4159BA3 Bank of Nova Scotia CASTLE 4/3/2014 1019/2015 281 A+ Aa2 0 .750 0.621 540,000 540,896 i 540,536 '
T~VatJey AuIhorl1y CASTlE 121412014 111112015 304 0434 0,447 418,000 415.860 418,469 -
36962G4T8 General Electric -Corporale N CA STLE 7/24/2014 11/9/2015 312 AA+ AI 2 .250 0 .500 2,000,000 2,027,440 . 2,029,805 -
~
1.800 j742718DS5 Procter & Gamble ,CASTLE 1216/2013 11115/2015 ' 318 AAAA3 0 .430 1,000,000 , 1,011.400 1,011,886 ' -532457AN8 Eli Lilly & Co CASTLE 3/24/2014 1/112016 365 AAA2 6.570 0 .500 1,408,000 1,490,115 1,492,968
084670BG2 ,~erkshire Hathaway Inc CASTLE 313/2014 2111/2016 406AA Aa2 0.800 0 ,500 1 1,000,000
1
1,001,980 1,003,312 .
r--~-----,
17275RAC6 Cisco Systems Inc CASTLE 2127/2014 212212016 . 417 AAAI 5.S00 1 0 ,5SO 1.874,000 1,977,107 ' 1,979,180
08406HCG20 Bank of New York Mellon Corp ,CASTLE 4/4/2014 3/4/2016 428 A+ AI 0 .7 00 0.681 1,000,000 1 999,030 1,000,221 ' 213/2016
3133734F6 Federal Home Loan Bank CASTLE 5/2/2014 4/15/2016 . 470 AA+ 'Aaa 0.772 0 .600 650,000 650,481 ' 651,433 , ~K5Vl ;Royal Bank of Canada CASTLE 11119/2014 4/19/2016 474 AA;Aa3 2 .875 0 .6501 1,500,000 1,540 ,170 ' 1,543,111 , - -
478160AYO Johnson & Johnson ' CASTLE lnt2014 511512016 500 AM ·Aaa 2.150 0 .620 1,529.000 1.560 .360 1.560,815 ' - -
)1 :!!!==MIG Corp
OAOAV 1211012014 512712018 512 PtA+ Au 0500 0521 2000.000 2 ,0l'I0;420 1,988,584 2I27~
121812014 16 524 '000 1014 240000 240.000 240.000 --_
9497460U8 Wells Fa~o Corporate Note VINISP 2/2012014 6/15/2016 531 A+ A2 3 .676 0 .750 1.000.000 1.037 ,300 1,042,140 1 -.
9497460U8 l Welis Fargo Corporate Note CASTLE 101212014 611512016 531 A+ A2 3 . 676~0 1.000.000 1,037.300 , 1 ,040,458 ' -.
'1MiIII Fiiiiii COiiXiiIIi NciI8 CAS1 LE 1211212014 1!I1512018 531 A + A2 3678 0.860 1000:000 1-:007.3l1li 1.040.637 -
686053CF4 1Oregon School Boards Assoc CASTLE 3nt2014 6/30/2016 546 A+ .Aa2 0 .000 0 .999 3.000 ,000 2,952 .4SO I 2,955,817 -
~~.?~BY~__,Federal National Mtg Assn CASTLE 10/16/2014 711512016 561 0 .354 0 .365 1,693,000 1 ,671 .973 . 1.683,673 -
88059EMP6 Tennessee Valley Authority CASTLE 10/2912014 1 7/15/2016 56-1---0.490 0 .507 2 ,000,000 1,975,580 , 1,984,723 . -
78008TLB8 Royal Bank of Canada :CASTLE 11/26/2014 712012016 566AAAa3 2.300 0.800 1 ,630.000 1 ,663,480 : 1,667 ,628 '
-WIllI FlItIIO: ~AV 12lIII2014 ~~16 5e6 A+ A2 1250 0.834 I ,OQi[OOO 1 .003320 l0084()8
9128280Xl U.S. Treasury I MBS 6/19/2014 7/31/2016 577 AA-Aaa 1 .500 0 .548 1,000.000 1,015,310 1,014,929 ~-:----Inc CASli:E 121912014 811Il12016 592AA Aa2 2200 0..890 2.000.000 2.041860 2,048.609
3134G56B6 Federal Home Loan Mtg Corp I MBS 7n12014 8126/2016 603 AA+ :Aaa 0 .580 0.629 2,000 ,000 1 1,997,100 1,998,375 ' 2126/2015
HIIefII Hiiii'ti l.C*I MIll CJlnt :ASl LE 12J2J2l)1,f 8/28/2018 Jl!I;I .AA+ Aa8 ,1mT ' O']l4b" "3JlOO-:-aoo T9!H~ 300U82" ~...§
31359YLS4 Federal National MtQ Assn ,PJ 3/5/2014 9/15/2016 623 ,AA+ 'Aaa 1 0 ,778 0 ,812 672,000 663,244 662,948
3133EAZ76 Federal Fann Credit Bank ,CASTLE 5/23/2014 9/2612016 634 1AA+ Aaa 0 .690 , 0.686 3,000.000 2,989,800 3,000,222 -.
3133EAZ76 Federal Fann Credit Bank CASTLE 10/8/2014 9126/201 6 634 ,AA+ ,Aaa I 0 ,690 0 .690 2,000,000 1,993,200 . 2,000,000 1 -
3130A1CD8 Federal Home Loan Bank :CASTLE 7/17/2014 9/28/2016 836 'AA+ Aaa 1 .125 1 0 .728 2 ,000,000 2,010,780 2,010,705 , 9/28/2015
3130A3B45 Federal Home Loan Bank :MBS 10/28/2014 10/28/2016 666 :AA+ ;Aaa 0, 700 0 .659T 750,000 747, 188 1 750,S01 ' 10/28/2015
91 2628RM4 U .S . Treasury ;CASTLE 12127/2013 10131 12016 669 'AA+ Aaa 1.000 0 .727 1,000,000 1,007,190 , 1 ,004,930
FedIaI 1'_CredIt Bank PJ 12i1012014 11/14/2018 883 1oA+ ABa 0-:800" 0 .&48 -~ '1IIrJC .1MI.216 ---.
O6OSOTL R I Bank of America -Corporate :CASTLE 51 13120 14 11/14/2016 683 'A A2 1 .125 1 .050 1 .900,000 1.893 ,141 1 ,902,611 ·
3133ECVW2 IFederal Fann Credit Bank ;CASTLE 12117/2013 1217/2016 706 AA+ Aaa 0 .875 : 0.722 2.100.000 2.103.675 ' 2,106,406 ,
OB4159DAI Bank of Nova Scotia 'CASTLE 619/2014 12113/2016 712 A+ Aa2 1 .100 0 .9 10 1 ,800.000 , 1 ,801 .242 . 1 ,806 570 ·
3136G1XP9 IFederal National Mtg Assn 'PJ I 3/612014 12119/2016 , 7 1~+ 'Aaa 0 .800 0.788 2 ,000.000 1 1.996.540 2,000,480 2119/2015
OB406HCA5 ~Bank of New York Mellon Co~ 'CASTLE 4/2312014 1/17/2017 747 A+ 'AI 2.400 1.067 2,000.000 2.048.520 2.053.554 : 1211612016
912828SC5 U .S. Treasury .CASTLE 1/16/2014 1/3112017 761 AA+ Aaa 0 .875 0 .844 2,000,000 2.005,780 2 .001 .284 , - -
742651DN9 Prtvate Expt Fdg ,PJ 11/20/2014 211512017 776 1.375 0 .799 3.000,000 3,027,810 3 ,036.273 --
OB4159DZ6 Bank of Nova Scolia !CASTLE 5/1/2014 3/17/2017 806 ,A+ Aa2 0800 1 0 .906 1,000.000 1.002,620 ' 997 ,695 . 3/17/2016
:"14GIIIGI7 ......Home l.C*I MID Carp PJ 1211012014 3I30I2017 819 AA+ ABa 1000 1.000 2 .000.000 1 .988.380 2 ,000000 313012015
~ FIdenII Home l.C*I MIa Corp M8S 12181201 .. 41712017 827 1oA+ Au 1000 1001 2,000000 I.QQlL.140 1989892 11712015
912828SS0 U.S . Treasury 'WF 1/1712014 1 4130/2017 850 ,AM ·Aaa 0 ,875 0 .950 2,000,000 2,002,340 1,996,566 , --
037833AM2 IAppie Inc CASTLE 6/24/2014 5/512017 855 .AA+ ,Aal 1 ,050 1 .057 2,000.000 2,004,460 1.999.673 ; -.
3135GOZD8 'Federal National Mtg Assn l PJ I 10n12014 5/16/2017 866 ,AA+ ·Aaa 2 ,000 1.127 3,000,000 3,055,770 3,057,374 ; 5/161 2016
89236TBH7 Toyota Mtr Cred -Co~ N CASTLE 7/29/2014 5/16/201 7 866,AAAA3 1 .125 1.ISO 2 ,125.000 2, 1 16,968 2 .123.73 7 :
i VINISP
,
3136FPYB7 'Federal National Mtg Assn 217/2014 , 5/2312017 873 1AA+ 'Aaa 2.0SO 0.885 1,460,000 1,491.653 1,500,037 '
31359MEL3 Federal National Mtg Assn i CASTLE 112/23/2013, 6/1/2017 882 i AA+ ,Aaa 1 ,061 1.115 1,000,000 975,370 973,996 :
31359MEL37 Federal National Mtg Assn 'CASTLE I 1/24/2014 6/112017 882 AA,Aaa 1.081 1.136 1,050.000 1,024,139 1,022,187 '
fIC( I SIIIII CAS TlE'" 1 14 81612017 887 Aaa 1019 1085 1.028.000 1. 1..002.188 -
29270CYZ2 IBonneville Power Administratio i CASTLE 4/24/2014 7/112017 912 AA'Aal 1.197 1.171 670,000 669,022 670,436 :
84247PHS3 Southem CA Public Power Autho CASTLE 6117/2014 1 7/1/2017 912 ,AA1.145 1.180 1.000,000 993,550 999,136 1
912828TM2 U.S. Treasury 'CASTLE 9/10/2014 613112017 973 0 .625 1.061 1.000.000 990,470 988,591 ·
313383JB8 Federal Home Loan Bank VINISP 12126/2013 9/27/2017 1000 ,AA+ :Aaa 1.000 1.250 1.000,000 993 870 993,329 ,
3136GOC74 Federal National Mtg Assn VINISP 2/3/2014 9/27/2017 1000 ,AA+ ,Aaa 1.000 0 .943 1,OSO.000 1, 052.006 1 1.051 ,807 ' 9/27/2015
3130A1ZK7 IFederal Home Loan Bank MBS 5/2812014 1 1112812017 1062 AA+ Aaa 0 .750 0 .750 1.000.000 997 .560 1 1,000,000 2/2 9/2015
1:H711KAD11t Fit 1DADAV 1211012014 111301201 7 1~ Aaa 1205 126Z. 2.000 f]2f.:eso:: -':928.m.. -
88059FAZ4 Tennessee Valley Authortty I CASTLE 11/21/2014 1211512017 1079 1AA+ , I 1.205 1.288 1.059,000 1,016.036 1,020,741 --
31300N71 1Federal Home Loan Bank I VINISP 4 1212014 1 1/30/2018 1125 1AA+ Aaa ~2 . ooo , 1.710 1,500,000 I ,S02.130 1 1,512,917 ' 113012015
3136G1AU3 Federal National Mtg Assn ,VINISP 1212312013 1130/201 8 1 1 125 1AA+ 0 .700 1.420 1,000,000 985.520 . 989,976 ' 1130/2015
3135GOVU4 1Federal National Mtg Assn ,vINISP 1/24/2014 4/312 018 ' 11s8 ,AA+ ·Aaa 1.125 1 .540 1,000,000 992,720 1 986,952 1 4/312015
3130A25R3 Federal Home Loan Bank i M B S 6/19/2014 1 6/19/2018 1 1265 1AA+ ~ Aaa I ~ ~I 1.026 1 2'OOOf~ 1,995 ,360 1 1.998,267 ' 3/1912015
_liS I'iiiiiUi'I CASTLE 12/812014 1113012018 1429 Aaa 12 1 .432 ..2.QQ{! 1985940 1.988.170 --
3136G16BO 1Federal National Mtg A~.'1__ -l.VINISP 1121/2014 12127/2018 1456 rAA+ 'Aaa i 0 .750 1.820 1,000.000 989,350 1 976,374 1 3 /27i20i5
LGIP 1 1 1 0 .500 0500 1 44 ,087 ,039 44,087 ,039 44 .087 ,039 '
IBank of the Cascades -1 1 0 .500 0.500 4,655,571 4,655,571 ' 4 ,655,571 ;
Total ! , 157,736,610 1 158,061,216 : 158,201 ,783
1
I Memorandum
I
I Date:
To:
I
I From:
RE:
1
January 7,2015
Board of County Commissioners
Tom Anderson, County Administrator
Wayne Lowry, Finance Director
Monthly Financial Reports
I Attached please find December 2014 financial reports for the following funds: General
(001), Community Justice -Juvenile (230), Sheriffs (255, 701, 702), Public Health
j
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice -Adult (355), Early Learning Hub (370), Solid Waste (610),
Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center
(618), and Justice Court (123) . 1•
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
I
1 1
1
i
GENERAL FUND
Statement of Financial Operating Data
FY 2014
Actual
Revenues
Property Taxes -Current 21,906,239
Property Taxes -Prior 704,120
Other General Revenues 2,116,386
Assessor 875,381
County Clerk 1,276,019
BOPTA 16,097
District Attorney 226,973
Tax Office 236,278
Veterans 80,787
Property Management 91,900
Grant Projects 2,000
Total Revenues 27,532,179
Expenditures
Assessor 3,559,750
County Clerk 1,293,531
BOPTA 59,895
District Attorney 5,382,874
Tax Office 796,232
Veterans 292,672
Property Management 248,054
Grant Projects 130,054
Non-Departm ental 1,432,177
Total Expenditures 13,195,239
Transfers Out 16,327,584
Total Exp & Transfers 29,522,823
Change in Fund Balance (1,990,644)
Beginning Fund Balance 10,371,843
Ending Fund Balance $ 8,381,199
July 1,2014 through
December 31,2014
(50% of Fiscal Year) FY 2015 I %of
Budget I Projection I $ Variance Actual Budget
21,092,663 93% a) 22,736,401 23,136,401 400,000
413,306 72% 576,500 576,500
1,545,305 69% b) 2,247,299 2,247,299
445,282 51% c) 876,137 876,137
732,794 62% 1,181,190 1,381,190 200,000
7,711 48% c) 16,117 16,117
124,762 68% d) 182,612 296,212 113,600
133,875 60% c) 222,199 222,199
25,966 25% 101,986 101,986
12,000 48% 25,000 25,000
-nla
24,533,664 87% 28,165,441 28,879,041 713,600
1,839,941
718,564
30,839
2,658,288
427,756
156,099
129,714
-
501,324
48%
47%
44%
47%
49%
44%
50%
nla
44%
3,793,770
1,536,210
70,777
5,712,168
877,907
354,989
258,569
1,139,696
3,793,770
1,536,210
70,777
5,562,168
877,907
354,989
258,569
1,139,696
150,000
6,462,525 47% 13,744,086 13,594,086 150,000
7,311,861 52% 14,076,394 14,076,394
13,774,385
10,759,279 344,961 1,208,561 863,600
8,381,199 109% 7,692,433 8,381,199 688,766
$19,140,478
50% 27,820,480 27,670,480 150,000
$ 8,037,394 $ 9,589,760 $1,552,366
a) Current year taxes received beginning in October
b) PILT received in July -$500,000
c) YTD Actual includes two quarters of A & T Grant
d) Federal and State grant and Charges for Services in excess of amounts included in the budget
Page 1
Revenues
OVA Basic &Diversion
State Grant
Inmate/Prisoner Housing
Jail Funding HB #2712
Food Subsidy
Interfund Grant -Gen Fund
Interest on Investments
Leases
SB #1065-Court Assess.
Contract Payments
Discovery Fee
Case Supervision Fee
Federal Grants
CFC Interfund Grant
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Transfers In-General Fund
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
a) Payments received quarterly
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
July 1,2014 through
December 31, 2014
(50% of Fiscal Year) FY 2014 I %of
Actual BudgetActual
FY 2015
I Budget I Projection I $ Variance
322,574
-
47,550
36,311
23.988
20,000
7,611
5,200
17,335
7,415
1,870
-
9,434
125,429
909
92,410
36,653
52,050
18,113
6,308
5,000
4,424
4.700
11,932
4,770
-
2,847
1,205
-
646
$
625,626
4,887,572
1,035,701
-
3,660
5,926,933
(5,301,306)
5.368,346
67,040
1,177,566
1,244,605 $
241,057
2,498,093
478.100
-
1,830
2,978,023
(2,736,965)
2,684,172
(52,793)
1,244,605
1,191,812
26%
40%
130%
50%
26%
25%
63%
n/a
199%
106%
0%
n/a
n/a
n/a
63%
a)
b)
c)
a)
d)
a)
e)
f)
g)
h)
i)
j)
k)
359,149
91,379
40,000
36,568
24,000
20,000
7,000
6,000
4,500
3,800
1,025
359,149
121,002
75,000
36,568
14,400
20,000
8,700
7,500
24,000
6,240
6,000
1,205
1,025
29.623
35,000
(9,600)
1,700
7,500
18,000
1,740
(3,800)
6,000
1,205
41% 593,421 680,789 87,368
49%
47%
0%
50%
e)
e)
5,146,491
1,021,392
1,100
3,660
5,092,377
960,000
3,660
54,114
61,392
1,100
48% 6,172,643 6,056,037 116,606
(5,579,222) (5,375,248) 203,974
50% 5,368,346 5,368,346
(210,876) (6,902) 203,974
100% 1,250,000 1,244,605 ~5,395~
$1,039,124 $1,237,704 $ 198,580
b) Additional grant awards. Payments received quarterly
c) Increase in projection due to out-of-County detention revenue
d) Decrease in prOjection due to detention population numbers
e) PrOjection based on annualizing year to date
f} Sub-lease of space to Rimrock not included in FY 2015 budget
g) State payment will exceed the amount estimated for FY 2015 budget
h) Increased prOjection due to more than anticipated revenue for community service projects
i) Agreement with District Attorney's Office no longer in effect
j) Policy, requiring supervision fees, not antiCipated at the time the FY 2015 budget was prepared. Projection
based on annualizing year to date
k) Increased projection due to receipt of FY 2014 funds in FY 2015 Page 2
SHERIFF -Consolidated
Statement of Financial Operating Data
July 1,2014 through
December 31, 2014 (50%
FY2014 of Fiscal Year)
Actual Actual I % of Budget
Revenues (Funds 701 &702)
Law Enf Dist Countywide 20,624,082
Law Enf Dist Rural 12,526,331
Total Revenues 33,150,413
Expenditures (Fund 255)
Sheriff's Services 2,308,182
Civil/Special Units 1,132,029
Automotive/Communications 1,701,586
Investigations/Evidence 1,418,744
Patrol 8,247,222
Records 761,260
Adult Jail 14,277,113
Court Security 294,563
Emergency Services 194,888
Special Services 1,352,528
Training 506,938
Other Law Enforcement Svcs 801,895
Non-Departmental 81,701
Total Expenditures 33.078,650
Revenues less Expenditures 71,763
DC Comm Syst Reserve 200,000
Transfer to Reserve Funds 200,000
Change in Fund Balance (328,237)
Beginning Fund Balance 9,553,793
Ending Fund Balance $ 9,225,556
17,906,721
10,457,175
28,363,896
1,223,757
632,969
850,909
788,178
4,214,861
345,703
7,595,975
154,032
290,037
774,965
234,354
392,244
36,402
88%
82%
86%
50% a)
53%
45%
48% b)
48% c)
43% a)
50% d)
51%
163% e)
47%
43%
49%
50%
FY2015
Budget I PrOjection I $ Variance
20,365,842 21,039,189 673,347
12,751,766 12,867,796 116,030
33,117,608 33,906,985 789,377
2,467,673 2,446,673 21,000
1,192,980 1,192,880 100
1,886,365 1,886,265 100
1,627,803 1,674,203 (46,400)
8,705,700 8,600,177 105,523
798,805 769,705 29,100
15,214,157 15,168,157 46,000
302,867 302,767 100
177,852 385,315 (207,463)
1,655,424 1,655,424
551,318 551,218 100
806,044 795,207 10,837
72,813 72,813
17,534,386 49% 35,459,801 35,500,804 (41,003)
10,829,510 (2,342,193) (1,593,819) 748,374
200,000
200,000
100%
100%
200,000
200,000
200,000
200,000
10,429,510 (2,742,193) (1,993,819) 748,374
9,225,556 120% 7,658,937 9,225,556 1,566,619
$ 19,655,066 $4,916,744 $7,231,737 $2,314,993
a) Due to unfilled positions, personnel expenditures will be less than budgeted
b) Position filled at higher step and investigative funds ("buy money") for Street Crimes Unit will be more than planned
c) Patrol personnel expenditures will be less than budgeted due to open positions; M&S will be less than budgeted
d) Due to unfilled positions, personnel expenditures will be less than budgeted. Savings will be used for additional jail
expansion and jail maintenance expenditures not included in the budget
e) Homeland Security Grant for Communications equipment was awarded in September. Expenditures offset by
grant revenue forecast in Fund 701
Page 3-A
SHERIFF· Fund 255
Statement of Financial Operating Data
July 1, 2014 through
December 31, 2014
FY2014 (50% of Fiscal Year)
Actual Actual I Budget
FY 2015
Budget I Projection I $ Variance
Revenues (Fund 255)
Law Enf Dist Countywide 20,817,324
Law Enf Dist Rural 12,278,716
Total Revenues 33,096,040
Expenditures (Fund 255)
Sheriff's Services 2,308,182
Civil/Special Units 1,132,029
Automotive/Communications 1,701,586
Investigations/Evidence 1,418,744
Patrol 8,247,222
Records 761.260
Adult Jail 14,277,113
Court Security 294,563
Emergency Services 194,888
Special Services 1,352,528
Training 506,938
Other Law Enforcement Svcs 801,895
Non-Departmental 81,701
Total Expenditures 33,078,650
Revenues less Expenditures $ 17,390
11,265,053 44% 25,428,019 22,357,414 (3.070,605)
6,269,333 42% 14.948,526 13.143,390 (1,805.1361
17,534,386 43% 40,376,545 35,500,804 (4,875,741)
1,223,757 50% a) 2.467,673 2,446,673 21.000
632,969 53% 1,192,980 1,192,880 100
850,909 45% 1,886,365 1,886,265 100
788,178 48% b) 1,627,803 1.674.203 (46,400)
4,214,861 48% c) 8,705,700 8,600,177 105.523
345.703 43% a) 798,805 769,705 29,100
7,595,975 50% d) 15,214,157 15.168,157 46,000
154,032 51% 302,867 302,767 100
290,037 163% e) 177,852 385,315 (207,463)
774,965 47% 1.655,424 1,655,424
234,354 43% 551.318 551,218 100
392,244 49% 806,044 795,207 10,837
36,402 50% 72,813 72,813
17,534,386 49% 35,459,801 35,500,804 (41,O03)
-$4,916,744 $ $ {4,916,744l
a) Due to unfilled positions, personnel expenditures will be less than budgeted
b) Position filled at higher step and investigative funds ("buy money") for Street Crimes Unit will be more than planned
c) Patrol personnel expenditures will be less than budgeted due to open positions; M&S will be less than budgeted
d) Due to unfilled pOSitions, personnel expenditures will be less than budgeted. Savings will be used for additional jail
expansion and jail maintenance expenditures not included in the budget
e) Homeland Security Grant for Communications equipment was awarded in September. Expenditures offset by
grant revenue forecast in Fund 701
Page 3-B
1
Expenditures
Sheriff's Services
Personnel
Materials & Services
Capital Outlay
Total Sheriff's Services
CiviliSoecial Units
Personnel
Materials & Services
Capital Outlay
Total Civil/Special Units
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
InvestigationslEvidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol
Personnel
Materials & Services
Capital Outlay
Total Patrol
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Transfer Out -Jail (DIS & Cap ProD
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special ServiceS
Personnel
Materials & Services
Capital Outlay
Total Special Services
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Other Law Enforcement Services
Personnel
Materials & Services
Capital Outlay
Total Other Law Enforcement Svcs
Non-Departmental
Materials & Services
Total Non-Departmental
Total Expenditures
SHERIFF .Expenditure Detail
Statement of Financial Operating Data
July 1,2014 through
December 31, 2014 (50%
of Fiscal Year) FY2015FY2014
Actual I Yo of Budget Budget I Projection I $ VarianceActual
705,946 49%
965,387
1,342,795
517,811 51%
-0%-
1,223,757 50%2,308,182
1.027,640 546,380 51%
104,389 86,589 73%
-0%-
632,969 53%1,132,029
198.562 50%
1,265,667
400,169
652,346 44%
35,750 -0%
1,701,586 850,909 45%
712,030 48%1,277,983
76,148 48%140.761
-0%
1,418,744
-
788,178 48%
3.763.237 49%7.450.178
284.114 45%547.770
167.510 49%
8,247,222
249.274
4,214,861 48%
327,266 47%659.297
18,437 17%101.963
-0%
761,260
-
345,703 43%
6.265.034 49%11.899.534
1,031,124 51%
63,176
2.069.651
33,434 160%
266,383 56%
14,277,113
244.752
7,595,975 50%
148.115 51%
10,390
284,173
5.917 59%
-0%
294,563
-
154,032 51%
71,740 48%
25,718
169,170
218,297 732%
-0%-
290,037 163%194,888
639,653 50%
183,769
1,152,258
70,565 32%
16,500 64,747 41%
1,352,528 774,965 47%
199.917 48%385.634
34,438 26%121.303 -0%
506,938
-
234,354 43%
328,932 46%731.122
51,009 63%70.773
12,303 172%
801,895
-
392,244 49%
36,402 50%
81,701
81.701
38,402 50%
$ 33,078,850 $17,534,386 49%
1,431.828 1,410.828 21,000
1,020,745 1,020,745
15,100 15.100
2,467,673 2,446,673 21,000
1,073,870 1,073,870
119,010 119,010
100 100
1,192,980 1,192,880 100
399,334 399,334
1,486,931 1,486,931
100 100
1,886,365 1,886,265 100
1,470,106 1,494,106 (24,000)
157,597 180.097 (22,500)
100 100
1,627,803 1,674,203 (46,400)
7,728,332 7,657,809 70,523
636,868 601,868 35,000
340.500 340,500
8,705,700 8,600,177 105,523
692.244 667,244 25.000
106.461 102,461 4,000
100 100
798,805 769,705 29,100
12,675.178 12,563.178 112,000
2,039.314 2,078,314 (39,000)
20,900 47,900 (27.000)
478,765 478,765
15,214,157 15,168,157 46,000
292,715 292,715
10,Q52 10,052
100 100
302,867 302,767 100
147,942 147.942
29,810 237,373 (207.563)
100 100
177,852 385,315 (207,463)
1,273.721 1,273,721
223,703 223,703
158,000 158,000
1,655,424 1,655,424
416,955 416,955
134,263 134,263
100 100
551,318 551,218 100
717,594 701.594 16,000
81,310 81,310
7,140 12.303 (5,163)
806,044 795,207 10,837
72,813 72.813
72!813 72,813
$35,459,801 $35,500,804 $ 141,OO3~h§ 4
I
LED #1 -Countywide
Statement of Financial Operating Data
Revenues
Tax Revenues -Current
Tax Revenues -Prior
SB 1145
Sheriff Fees
Concealed Handgun License
Jail Funding HB 3194
Jail Funding HB 2712
State Grant
Prisoner Housing
Inmate Telephone Fee
Federal Grants
Work Center Work Crews
Contracts with Des County
Inmate Commissary Fees
Interest
Donations-"Shop with a Cop"
Miscellaneous
Total Operating Revenues
EXPENDITURES & TRANSFE
DC Sheriff's Office
DC Comm Systems Reserve
Transfer to Reserve Fund
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
July 1,2014 through
December 31, 2014 (50% of
Fiscal Year)
FY 2014
Actual 1% of BudgetActual
16,698,208 16,084,726 93% a)
532,040 297,716 83%
1,630,823 814,508 50% b)
365,577 190,520 91% c)
80,126 53%
107,806
-
107,805 100%
36,311 18,113 39%
85,781 19,250 23% d)
329,918 66,125 83% e)
83,297 18,288 23% f)
20,897 10,072 50% g)
69,723 23,937 48%
475,815 45,445 75% h)
32,480 13,904 56%
50,563 21,334 53%
38,361 66,058 102%
66,441 28,793 45%
20.624.082 17.906.721 88%
RS
11,265,053 44%
80,000
20,817,324
80,000 100%
100,000 100,000 100%
11,445.053 45%20.997.283
(373,200) 6,461,668
6,507,110
6,133,909 117%
$ 12,595,578$ 6.133,909
FY 2015
Budget I Projection I $ Variance
17,292,244 17,542,244 250,000
360,700 360,700
1,628,947 1,628,947
210,000 315,000 105,000
150,000 150,000
107,806 107,806
46,143 46,143
85,370 292,933 207,563
80,000 220,000 140,000
80,000 35,000 (45,000)
20,000 10,072 (9,928)
50,000 50,000
60,632 85,286 24,654
25,000 25,000
40,000 40,000
65,000 66,058 1,058
64,000 64,000
20,365,842 21,039,189 673,347
25,428,019 22,357,414 3,070,605
80,000 80,000
100,000 100,000
25,608,019 22.537,414 3,070,605
(5,242,177) (1,498,225) 3,743,952
5,242,177 6,133,909 891,732
$ $4,635,685 $4,635,685
a) Current year taxes received beginning in October
b) 1 st atr & 2nd quarter payments received in October
c) Fees from distressed property sales and civil papers projected to exceed budget due to continued higher volume
d) Homeland Security Grant for communications equipment awarded in September
e) SB 395 inmate reimbursement revenue is prOjected to exceed budget due to number of repeat DUll inmates
f) Inmate telephone fees will be less due to changes in commission fees on interstate calls
g) Inmate State Criminal Alien Assistance Program (SCAAP) grant revenue received in atr 1 and was less than planned
h) Transfer from Fund 240 for Court Security will be higher than planned
Page 5
LED #2 • Rural 702
Statement of Financial Operating Data
FY 2015
Budget I Projection I $ Variance
Revenues
Tax Revenues -Current
Tax Revenues -Prior
Des Cty Transient Room Tax
City of Sisters
Marine Board License Fee
State Grant
Court Fines & Fees
Contracts with Des County
US Forest Service
School Districts
Federal Grants
Bureau of Reclamation
Interest
SB #1065 Court Assessment
Federal Grants-BlM
Donations & Grants -Private
Miscellaneous
Total Revenues
EXPENDITURES & TRANSFERS
DC Sheriffs Office
DC Comm Systems Reserve
Transfer to Reserve Fund
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
July 1, 2014 through
December 31, 2014 (50%
FY2014 of Fiscal Year)
Actual Actual 1% of Budget
7,988,657 7,667,879 93% a) 8,272,852 8,372,852 100,000
262,227 144,517 86% 169,000 169,000
2,838,797 2,071,958 71% 2,920,654 2,920,654
486,678 261,504 50% 523,010 523,010
155,221 50,319 30% 169,000 169,000
124,246 33,021 25% b) 130,600 130,600
135,023 60,445 46% 130,000 130,000
119,984 61,134 50% 121,650 121,650
101,375 22,625 30% 76,500 76,500
65,088 2,241 4% c) 55,000 55,000
84,285 15,334 37% d) 42,000 42,000
24,023 -0% c) 27,000 27,000
21,715 11,859 56% 21,000 21,000
17,435 11,932 80% 15,000 24,000 9,000
16,213 -0% e) 10,000 (10,000)
12,030 17,030 nfa 17,030 17,030
73,333 25,376 37% 68,500 68,500
12,526,331 10,457,175 82% 12,751,766 12,867,796 116,030
12,278,716 6,269,333 42% 14,948,526 13,143,390 1,805,136
120,000 120,000 100% 120,000 120,000
100,000 100,000 100% 100,000 100,000
12,498,716 6,489,333 43% 15,168,526 13,363,390 1,805,136
27,614 3,967,842 (2,416,760) (495,594) 1,921,166
$
3,046,683
3.074,297 $
3,074,297
7,042,139
127% 2,416,760
$
3,074,297
$ 2.578,703
657,537
$2,578.703
a) Current year taxes received beginning in October
b) DUll overtime grant reimbursements not yet received
c) Quarterly billing in arrears, service levels in future quarters will be higher
d) Justice Assistance Grant not yet received
e) BlM notified DCSO that contract would not be renewed after FY 2015 Budget was adopted
Page 6
PUBLIC HEALTH
Statement of Financial Operating Data
FY 2014
Actual
Revenues
State Grant 2,878,140
Environmental Health-Lic Fac 767,248
OMAP 812,441
Family Planning Exp Proj 400,900
Interfund Grants & Contract 95,011
Grants (Intergvt, Pvt, & Local) 139,171
Patient Insurance Fees 232,968
State Miscellaneous 229,520
Federal Payments 161,576
Vital Records-Death 100,535
Health Dept/Patient Fees 80,653
Contract Payments 92,637
Vital Records-Birth 36,655
Child Dev & Rehab Center 52,433
Interest on Investments 9,077
Grants & Donations 38,192
Miscellaneous 10,135
Total Revenues 6,137,293
Expenditures
Personnel Services 6,457,193
Materials and Services 2,043,710
Capital Outlay
Transfers Out 157,320
Total Expenditures 8,658,223
Revenues less Expenditures (2,520,930)
Transfers In-General Fund 2,701,475
Transfers In-PH Res Fund 33,000
Transfers In-Gen. Fund Other 65,100
Total Transfers In 2,799,575
Change in Fund Balance 278,645
Beginning Fund Balance 1,273,934
Ending Fund Balance $ 1,552,578
July 1, 2014 through
December 31,2014
(50% of Fiscal Year) FY 2015
I % of
Budget I Projection I$ VarianceActual Budget
1,430,634 45% a) 3,202,798 3,330,846 128,048
460,051 59% b) 779,450 779,450
509,134 78% 655,250 1,015,358 360,108
106,745 19% 550,000 230,000 (320,000)
476,578 386% a) 123,618 476,976 353,358
6,496 2% 269,678 97,696 (171,982)
53,236 27% 196,400 152,462 (43,938)
32,265 20% a)c) 162,352 150,336 (12,016)
84,468 83% a) 101,585 171,491 69,906
60,855 61% 100,000 100,000
23,390 29% 80,216 49,150 (31,066)
7,538 11% a) 69,291 8,000 (61,291 )
17,910 44% 41,000 41,000
613 2% c) 39,609 30,759 (8,850)
6,237 104% 6,000 13,000 7,000
49,893 3326% a) 1,500 50,000 48,500
19,181 685% 2,800 20,000 17,200
3,345,224 52% 6,381,547 6,716,524 334,977
3,300,830
948,263
20,000
82,320
48%
45%
99%
50%
d)
6,845,133
2,090,131
20,200
164,640
6,630,572
2,584,740
20,000
164,640
214,561
(494,609)
200
4,351,413 48% 9,120,104 9,399,952 (279,848)
(1,006,189) (2,738,557) (2,683,428) 55,129
1,350,738
-
32,550
50%
nfa
50%
2,701,475
65,100
2,701,475
65,100
1,383,288 50% 2,766,575 2,766,575
377,099 28,018 83,147 55,129
1,552,578 99% 1,570,821 1,552,578 {18,243}
$ 1,598,839 $ 1,635,725 $ 36,886$ 1,929,677
a) Grants and contracts projected at amended contract amounts
b) Majority of fees are due annually and collected in December & January
c) Received quarterly, in arrears
d) M & S increased to reflect amended grants and contracts. Appropriation will be increased as necessary
Page 7
Revenues
Administrative Fee
State Grants
OHP Capitation
Federal Grants
Patient Fees
Title 19
Liquor Revenue
Divorce Filing Fees
Interfund Contract-Gen Fund
School Districts
Federal Grant (ARRA)
Interest on Investments
Rentals
Marriage Licenses
Local Grants
Claims Reimbursement
State Miscellaneous
Justice Reinvestment HB3194
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Transfers In-General Fund
Transfers In-Acute Care Svcs
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
BEHAVIORAL HEALTH
Statement of Financial Operating Data
July 1, 2014 through
December 31,2014
(50% of Fiscal Year) FY 2014
I %of
Actual Actual Budget
FY2015
Budget I Projection I $ Variance
8,260,932
7,801,239
469,069
184,980
219,846
246,484
142,665
129,788
127,000
6,952
63,750
21,190
16,000
6.540
52.891
12,918
31,820
120,000
28,157
5,605,386 50% 11,210,767 11,210,767
4,256,902 44% a) 9,589,680 7,706,176 (1.883,504)
116,401 30% 390,000 436,046 46,046
71,664 35% 204,849 201,879 (2,970)
96,712 48% 201,610 175,472 (26,138)
138,863 77% 180,300 186,279 5,979
49,664 33% 151,000 151,000
64,239 46% 140,600 140,600
36,412 29% 127,000 127,000
-0% b) 65,000 (65,000)
-0% 34,000 (34,000)
15,582 80% 19,500 31,200 11.700
1,500 8% 18,800 18,800
3,925 60% 6,500 7,800 1,300
721,889 n/a c) 748,081 748,081
-n/a
13,600 n/a 13,600 13,600
-n/a
7,581 143% 5.318 7,600 2.282
17,942,221 11,200,320 53% 22,344,924 21,162,300 (1,182,624)
12,415,866
6,738,744
-
204,900
19,359,510
7,013,828
3,042,484
-
102,450
10,158,762
45%
34%
0%
50%
41%
15,467,644
8,938,569
100
204.900
24,611,213
14,067,656
7,394,499
216,902
21,679,057
1,399,988
1,544,070
100
{12,002}
2,932,156
(1.417,289) 1,041,558 (2,266,289) (516,757) 1,749,532
1,377,302
293,593
1,670,895
253,606
2,671,137
$2,924,742
688,650
93,797
782,447
1,824,005
2,924,742
$4,748,748
50%
50%
50%
88%
1,377,302
187,594
1,564,896
(701,393)
3,313,248
$2,611,855
1,377,302
187,594
1,564,896
1,048,139
2,924,742
$3,972,881
1,749,532
~388,506~
$ 1,361,026
a) Oregon Health Authority grant projected at amended contract amount
b) Contract not executed
c) Grant payments received in FY 2014 will be reported as FY 2015 revenue Page 8
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
July 1, 2014 through
December 31,2014
(50% of Fiscal Year) FY 2015FY 2014 I % of
Actual Budget Budget I Projection I $ Variance Actual
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Planning-Current
Planning-Long Range
Total Revenues
Expenditures
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site pgm
Planning-Current
Planning-Long Range
Transfers Out (DIS Fund)
Total Expenditures
Revenues less Expenditures
Transfers In/Out
In: General Fund -UR Planning
Out: A & T Reserve
Out: COO Reserve Funds
Net Transfers In/Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
25,052 49% a) 51,22540,102
520 21% 2,5002,944
151,849 56% 273,000261,188
1,748,911 1,014,746 63% 1,616,713
408,194 213.809 51% 418,506
162,719 77% 211,500264,039
205,703 47% 437,358448,367
591,580 66% 902,876917,674
440,222 278,198 50% 560,658
2,644,177 59% 4,474,3364,531,641
828,536 55% 1,500,1811,590,779
61,467 48% 129,011123,751
143,022 48% 297,852275,521
400,779 49% b) 822,664688,035
119,475 51% 234,152217,271
141,324 50% 281,699220,779
104,629 38% c) 274,228181,831
368,719 52% d) 706,730666,180
425,323 216,378 33% e) 646,018
179,035 170,698 98% 173,673
4,568,505 2,555,026 50% 5,066,208
(36,864) 89,151 (591,872)
495,360 83,385 50% 166,770
(90,360) 100% (90,360)
--0% ~687,4701
48,206
2,500
309,859
1,858,579
418,506
211,500
437,358
1,060,999
572,451
4,919,958
1,500,181
129,011
297,852
852,164
234,152
281,699
279,228
738,230
663,993
173,673
(3,019)
36,859
241,866
158,123
11,793
445,622
(29,500)
(5,000)
(31,500)
(17,975)
5,150,183 (83,975)
(230,225) 529,597
166,770
(90,360)
{687,470}
495,360 (6,975) {611 ,0601 ~611,0601
458,496 82,176 (1,202,932) (841,285) 361,647
1,578,705
$2,037,201
2,037,201
$ 2,119,377
128% 1,589,113
$ 386,181
2,037,201
$1,195,916 $
448,088
809,735
a) Reduction is due to vacant tenant space (projected at $20,000; no current tenant)
b) $22,000 for Building Division portion of Fee Study & Financial Plan and $7,500 for vehicle printers
c) $5,000 for Environmental Health portion of Fee Study & Financial Plan
d) $22,000 for Planning Division portion of Fee Study &Financial Plan and TML for retired staff
e) Senior Planner position and consulting fees
Note: Materials &Services appropriations for items b through e will be increased as necessary.
Page 9
ROAD
Statement of Financial Operating Data
July 1, 2014 through
December 31,2014
(50% of Fiscal Year) FY 2014 I "loot
Revenues
Motor Vehicle Revenue
Forest Receipts
Federal -PIL T Payment
Other Inter-fund Services
Cities-Bend/Redmond/Sisters
State Miscellaneous
Sale of Equip & Material
Assessment Payments (P&I)
Mineral Lease Royalties
Interest on Investments
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Trans In -Solid Waste
Trans In -Transp SOC
Trans In-Road Imp Res
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Actual Actual Budget
11,300,058
1,259,367
1,064,365
850,395
1,097,444
595,804
275,086
15,058
206,097
49,562
117,069
16,830,304
5,734,093
130
1,250,809
125,704
83,423
602,629
72,719
97,571
29,051
33,715
26,991
8,056,837
51%
0%
123%
13%
10%
100%
27%
43%
21%
105%
106%
49%
5,313,126
8,051,744
-
121,455
450,000
13,936,325
2,809,040
3,730,400
106,554
1,204,984
600,000
8,450,978
51%
35%
91%
14%
100%
33%
2,893.978 (394,141)
$
282,148
-
-
282,148
3,176,126
6,846,576
10,022.703
149,078
-
-
149.078
(245,063)
10,022,703
$9,777,639
50%
O%j
0%
6%
112%
a) Per Year-to-date State Highway Fund Revenue Model
b) Payment received annually in February
c) PILT payment received July 2014
d) Inter-fund service billed at year end
e) Billed and collected upon completion of work
f) Projection includes expenditures for unforeseenlunbudgeted retirements
g) Final payments of two LID loans made in July 2014
h) Budget includes reserve funds for 5 year CIP
i) Transfers made quarterly
j) Transfer In -June 2015
k) Revised cash-flow estimate for CIP Projects extending into FY 16
FY 2015
Budget I Projection I $ Variance
a) 11,220,000 11,181,000 (39,000)
b) 1,140,950 1,140,950
c) 1,020,000 1,250,809 230,809
d) 971,700 971,700
e) 804,200 804,200
602,629 602,629
271,000 271,000
225,840 225,840
140,000 140,000
32,000 64,000 32,000
25,500 45,000 19,500
16,453,819 16,697,128 243,309
f)
g)
h)
5,555,695
10,622,604
117,000
8,875,507
600,000
5,630,775
10,622,604
106,554
2,054,948
600,000
(75,080)
10,446
6,820,559
25,770,806 19,014,881 6,755,925
(9,316.987) (2,317.753) 6.999,234
i)
)k)
j)
298,156
2,000,000
1,000
298,156
750,000 (1,250,000)
{1,000l
2,299,156 1,048,156 ( 1,251.000)
(7,017,831 ) (1,269,597) 5,748,234
8,954,332 10,022,703 1,068,371
$ 1.936,501 $ 8,753.106 $6,816,605
Page 10
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
July 1,2014 through
December 31, 2014
(50% of Fiscal Year) FY 2014 I %of
Actual BudgetActual
FY 2015
Budget 1Projection $ Variance
Revenues
SB 1145
DOC Measure 57
Electronic Monitoring Fee
Probation Superv. Fees
Interfund -Sheriff
Crime Prevention Grant
CFC-Domestic Violence
State Subsidy
Alternate Incarceration
Interest on Investments
Probation Work Crew Fees
State Miscellaneous
Leases
Claims Reimbursement
Justice Reinvest HB3194
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
3,028,672 1,512,658 50% 3,025,187
220,788 217,845 99% a) 220,788
235,642 104.796 48% 220,000
208,461 99,220 52% 190,000
50.000 25,002 50% 50,000
50,000 12.500 25% b) 50,000
70,242 17,560 37% b) 47,996
14,677 7,480 49% 15,158
17,725 15,509 103% c) 15,000
7,807 4,173 68% 6,150
9.137 5,809 117% d) 4,950
4.142 -0% e) 4,301
1,323 -0% 1,500
6.997 -nfa
458,143 -nfa
671 220 44% 500
3,025,187
217,845 (2,943)
209,000 (11,000)
198,000 8,000
50,000
50,000
47,996
15,158
20,000 5,000
6,150
6,000 1,050
4,301
1,500
500
4,384,428 2,022,773 53% 3.851.530 3,851,637 107
3,343,789 1,760,171 49% 3,623,526 3,623,526
1,107.365 476,683 41% 1,148,766 1,148,766
--0% 100 100
Total Expenditures
Revenues less Expenditures
Transfers In-General Fund
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance $
4,451,154
(66,726)
451,189
384,463
747,520
1,131,982 $
2.236,854
(214,081)
225.594
11,513
1,131,982
1.143.496
47%
50%
110%
4.772,392
(920,862)
451,189
(469,673)
1,030,824
$ 561,151
4.772.292
(920,655)
451.189
(469,466)
1,131,982
$ 662,516 $
100
207
207
101,158
101,365
a) Annual payment received in July
b) Interfund grants. Received when invoiced
c) Invoiced quarterly. Greater utilization
d) One time payment from back-owing offender
e) Annual payment expected in February
Page 11
EARLY LEARNING HUB
Statement of Financial Operating Data
Revenues
Federal Grants
Title IV -Family Sup/Pres
HealthyStart Medicaid
Youth Investment
State Grant
HealthyStart /R-S-G
OCCF Grant
Charges for Svcs-Misc
Program Fees
Miscellaneous
Court Fines & Fees
Interest on Investments
Donations
Private Grant
Sale of Assets
Interfund Grants
Total Revenues
Expenditures
Personnel Services
Materials and Services
Total Expenditures
Revenues less Expenditures
Transfers In
General Fund
General Fund -Other
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
July 1, 2014 through
FY 2014 December 31,2014
Note 1 (50% of Fiscal Year)
I %of
Actual Actual Budget
258,463 67,119 25%
21,994 -0%
60,561 23,223 39%
124,493 -n/a
55,185 -nfa
249,125 84,591 33%
132,326 -0%
4,138 -nfa
4,710 -nfa
1,425 71%
77,873 38,543 50%
2,868 1,188 48%
50 -nfa
130 -nfa
450 -nfa
329,624 7,260 100%
1,321,991 223,350 30%
501,770 128,339 50%
1,402,021 264,432 30%
1,903,791 392,771 35%
(581,800) (169,421)
278,739 126,144 50%
89,350 44,675 50%
368,089 170,819 50%
(213,711 ) 1,398
548,572 334,861 105%
$ 334,861 $ 336,259
a)
a)
a)
b)
FY 2015
Budget I Projection I $ Variance
272,785
21,994
60,000
254,623
39,499
2,000
77,086
2,500
7,260
737,747 710,557 (27,190)
258,410 258,410
877,110 854,347 22,763
1,135,520 1,112,757 22,763
(397,773) (402,200) (4,427)
252,288 252,288
89,350 89,350
341,638 341,638
(56,135)
318,121
(60,562)
334,861
(4,427)
16,740
232,125
60,000
292,086
37,500
2,000
77,086
2,500
7,260
(40,660)
(21,994)
37,463
(1,999)
$ 261,986 $ 274,299 $ 12,313
Note 1: Through June 30, 2014 activity included Children & Families Commission
a) Grants projected at amended contract amount
b) M & S increase related to amended grant contracts
Page 12
SOLID WASTE
Statement of Financial Operating Data
FY 2014
July 1, 2014 through
December 31,2014
(50% of Fiscal Year)
Actual Actual Budget
I %of
4,209,029 2,359,895 53%
1,518,056 805,774 52%
1,076,538 667,466 62%
210,053 18,967
98,410 63,651 69%
33,345 21,828 49%
40,873 7,250
11,028 8,329 83%
10,801 5,400 50%
21,508
7,229,641
13,452 67%
3,972,011
1,777,663 923,344 48%
3,214,375 1,356,994 39%
930,157 381,624
25,895
5,948,091
1,281,550
282,148
70,471 31%
2,732,433 42%
1,239,578
149,078
545,000
827,148
454,402
550,000 36%
699,078 38%
540,500
1,224,767
$ 1,679,169
1,679,169 118%
$2,219,670
FY 2015
Budget I Projection I $ Variance
Operating Revenues
Franchise Disposal Fees 4,413,809 4,413,809
Private Disposal Fees
1,550,430 1,550,430
Commercial Disp. Fees
1,082,144 1,082,144
Franchise 3% Fees
9% a) 210,000 210,000
Yard Debris
92,000 92,000
Recyclables
45,000 45,000
Special Waste
29% b) 25,000 25,000
Interest
10,000 10,000
Leases
10,801 10,801
Miscellaneous
20,000 20,000
Total Operating Revenues 530/0 c) 7,459,184 7,459,184
Operating Expenditures
Personnel Services 1,936,555 1,936,555
Materials and Services
3,435,926 3,435,926
Debt Service
41% d) 929,794 929,794
Capital Outlay
227,000 227,000
Total Operating Expenditures 6,529,275 6,529,275
Operating Rev less Exp 929,909 929,909
Transfers Out
Road 50% e) 298,156 298,156
SW Capital &Equipment Reserve
f) 1,525,000 1,525,000
Total Transfers Out 1,823,156 1,823,156
Change in Fund Balance (893,247) (893,247)
Beginning Fund Balance 1,428,003 1,679,169 251,166
Ending Fund Balance $ 534,756 $ 785,922 $ 251,166
a) Payments due April 15th
b) Unpredictable revenue
c) Revenues fluctuate with the weather/seasons
d) Payments made November and May
e) Transfer made quarterly
f) Transfer made as resources required
Page 13
RISK MANAGEMENT
Statement of Financial Operating Data
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Gen Liab/Property
Process Fee-EventS/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Direct Insurance Costs:
GENERAL LIABILITY
Settlement I Benefit
Defense
Professional Service
Insurance
Loss Prevention
Miscellaneous
Repair I Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair I Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair I Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement I Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT -Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personnel Services
Materials & Srvc. Capital Out. & Tranfs.
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
a) Annual premiums paid in July
b) Payments made quarterly
FY 2014
July 1. 2014 through
December 31,2014 (50%
of Fiscal Year)
Actual Actual 1% of Budget
272.823 189,894 50%
326,526 196,152 50%
164,150 88.776 50%
1,520,352 780,870 50%
318.566 161,004 51%
139,123 23,550 118%
1,400 395 30%
14 -0%
27,540 15,480 65%
15,567
2,786,061
10,368 69%
1,466,489 51%
268,561 37,078
49.872 2,529
33,139 8,220
161,994 165,361
4,659 10,554
5,619 64
4,531
528,374
166,668
4,974
228,781 57%
178,556
211,158
377,826
875
2,451
181,007 72%
236
205 19
22,021 8,239
69,276
92,377
478,204
32,620
41,114 34%
272,620
5,000 5,000
155,474 105,645
44,261 13,941
52,488
735,427
102,324
1,836,329
13,131
410,338 68%
25,920 13%
887,160 57%
b)
324,005 149,757 45%
146,109
2,306,443
67,201 34%
1,104,118 53%
479,618 362,371
2,631,057 3,110,676 101%
$3,110,676 $3,473,047
FY 2015
Budget I Projection I $ Variance
379,793
392,304
177,550
1,561,804
317,000
20.000
1.300
110
24.000
15,050
379.793
392,304
177,550
1.561,804
317,000
27,000
1,300
110
24,000
15,050
7.000
2,888,911 2,895,911 7,000
400,000 440,000 (40,000)
250,000 250,000
120,000 110,000 10,000
a)
a)
a)
•
600,000 850,000 ~250,000~
200,000 180,000 20,000
1,570,000 1,830,000 (260,000)
330,406 330,406
199,140 199,140
2,099,546 2,359,546 (260,000}
789,365 536,365 (253,000)
3,074,957 3,110,676 35,719
$ 3.864,322 $ 3,647,041 $ {217,281 l
Page 14
DESCHUTES COUNTY 9-1-1
Statement of Financial Operating Data
FY 2014
Actual
Revenues
Property Taxes -Current 6,258,760
Property Taxes -Prior 203,163
Federal Grants 46,514
State Reimbursement 41,813
Telephone User Tax 756,775
Data Network Reimb. 43,943
Jefferson County 29,758
User Fee 53,229
Police RMS User Fees 236,717
Contract Payments 39,075
Miscellaneous 45,553
Claims Reimbursement 29,857
Interest 40,303
Total Revenues 7,825,460
Expenditures
Personnel Services 4,420,333
Materials and Services 1,996,805
Capital Outlay 66,498
Total Expenditures 6.483,636
Revenues less Expenditures 1,341,824
Transfers Out -Reserve Fund 7,800,000
Change in Fund Balance (6,458,176)
Beginning Fund Balance 10,398,030
Ending Fund Balance $ 3,939,854
July 1,2014 through
December 31,2014
(50% of Fiscal Year)
I %of
Actual Budget
6,086,431 94% a)
111,524 81%
-0% b)
22,602 63%
194,794 26% c)
-0% d)
27,181 91%
48,067 107% d)
20,158 7% d)
-0% d)
8,489 94%
-n/a
13,332 44%
6,482,015
138,000
150,000
36,000
750,000
30,000
30,000
45,000
295,788
11,000
9,000
30,600
FY 2015
I nrojection I $ Variance
6,612,015
138,000
150,000
36,000
750,000
30,000
30,000
48,067
295,788
11,000
9,000
130,000
3,067
30,600
$ 6,807,494
a) Current year taxes received beginning in October
b) Reimbursement grant. No eligible expenditures made yet in FY 2015
c) Quarterly payments
d) Annual billing in December
e) Parking lot progress payment
6,532,578 82% 8,007,403 8,140,470 133,067
2,311,772 42% 5,521,419 5,521,419
1,123,005 54% 2,077,868 2,077,868
230,161 66% e) 350,000 350,000
3,664,938 46% 7,949,287 7,949,287
2,867,640 58,116 191,183 133,067
-n/a
2,867,640 58,116 191,183 133,067
3,939,854 116% 3,410,000 3,939,854 529,854
$ 3,468,116 $4,131,037 $ 662,921
Page 15
Health Benefits Trust
Statement of Financial Operating Data
Revenues:
Internal Premium Charges
Part-Time Employee Premium
Employee Monthly Co-Pay
COIC
Retiree I COBRA Co-Pay
Prescription Rebates
Claims Reimbursements & Misc
Interest
Total Revenues
Expenditures:
Personnel Services (all depts)
Materials & Services
Admin & Wenness
Claims Paid-Medical
Claims Paid-Prescription
Claims Paid-DentalNision
Claims Refunds
Stop Loss Insurance Premium
State Assessments
Administration Fee (EMBS)
Preferred Provider Fee
Other -Administration
Other -Well ness
Admin & Wellness
Deschutes On-site Clinic
Contracted Services
Medical Supplies
Other
Total DOC
Deschutes On-site Pharmacy
Contracted Services
Prescriptions
Other
Total Pharmacy
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
$
$
FY2014
July 1, 2014
Actual through December %of
31,2014 (50% of Budget
Fiscal Year)
14,485,502 $ 7,982,589 51% a)
16,955 9,467 47% b)
813,125 431,720 53% b)
1,595,847 911,671 55% b)
1,061,986 548,612 44% b)
154,981 94,328 86%
2,419 169 0%
67,057 41,416 58%
18,197,871 10,019,972 51%
129,509 61,494 42%
11,633,134 6,434,330 51% c)
657,550 433,724 61% c)
1,731,608 886,243 47% c)
(182,448) (250,005) nfa
275,052 160,058 40%
67,753 -0%
333,188 202,320 59%
49,712 19,859 35%
42,969 22,707 51%
117,775 82,168 42%
14,726,294 7,991,405 49%
850,209 372,707 40%
54,806 32,395 93%
27,016 9,989 37%
932,031 415,091 41%
314,801 123,233 40%
1,588,726 524,472 31% d)
13,250 6,647 50%
1,916,777 654,352 32"10
17,704,610 9,122,342 47%
493,261 897,630
11,967,822 $ 12,461,082 108%
12,461,082 $ 13,358,712
FY2015
FY2015
Budget
$15,517,000
20,000
810,000
1,670,000
1,260,000
110,000
50,000
72,000
19,509,000
144,917
12,552,108
709,494
1,868,398
-
400,000
215,000
343,000
57,200
44,642
195,970
16,385,812
943,500
35,000
26,777
1,005,277
306,000
1,696,000
13,321
2,015,321
19,551,327
(42,327)
11,585,710
$11,543,383
FY2015 $ Variance Projection
$15,966,200 $ 449,200
18,934 (1,066)
863,440 53,440
1,823,343 153,343
1,097,224 (162,776)
110,000 -
50,000 -
82,500 10,500
20,011,640 502,640
144,917 -
12,661,684 (109,577)
786,003 (76,508)
1,782,179 86,219
(250,005) 250,005
350,000 50,000
215,000 -
410,000 (67,000)
40,000 17,200
44,642 -
195,970 -
16,235,473 150,339
943,500 -
70,000 (35,000)
26,777 -
1,040,277 (35,000)
306,000 -
1,573,417 122,583
13,321 -
1,892,738 122,583
19,313,404 237,923
698,236 740,563
12,461,082 875,372
$13,159,318 $1,615,935
I % of Exp covered by Revenues 102.8% 109.8% 99.8% 103.6%1
a) PrOjection is amount budgeted as Health/Dentallnsurance expenditures in the operating funds
b) Year to Date annualized
c) Average of YTD annualized and 12 month rolling average
d) YTD Actual -Jul, Aug, Sap & Oct. PrOjection is YTD Annualized
Page 16
FAIR AND EXPO CENTER
Statement of Financial Operating Data
Through December 31,2014
FY 2014 of Year
Actual Actual I % of Budget
Operating Revenues
Events Revenues $ 458,147 $ 233,873 37.4%
Storage 35,590 18.224 40.5%
Camping at F & E 22,866 215 1.3%
Horse Stall Rental 52,084 3,030 5.7%
Food & Beverage Activities, net . 3,177 4.7%
Concession % • Food 97,917 11,411 100.0%
Annual County Fair (net) 205,000 200,000 100.0%
Miscellaneous 6,648 8.937 113.1%
Total Operating Revenues 878,251 418,866 46.1%
Operating Expenditures:
General F & E Activities
Personnel Services 895,582 462,497 49.9%
Materials and Services 657,882 277,393 54.6%
Total Operating Expenditures 1,553,464 139,890 51.6%
I Results of Operations (675,213) (261,024)
Non-Operating Revenues
Transfer·General Fund 374,186 182,502 50.0%
Transfer-Room Tax -(Fund 160) 262,900 56,496 52.0%
Transfer-Fair & Expo Reserve 100,000 -nla
Interest 409 332 nla
Grants 176.289 280 nla
Rights & Signage 72,000 20.765 26.0%
Total Non-Operating Revenues 985,184 260,375 47.0%
Non-Operating Expenditures
Debt Service 112,974 68,281 60.8%
Capital Outlay 176,289 -0.0%
Total Non-Operating Expenditures 289,263 68,281 60.8%
TRT -1% for Marketing
Revenues (Fund 170) -21,798 7.5%
Less: Expenditures 14,980 21,798 7.5%
Net TRT 1 % for Marketing (14,980) -
Change in Fund Balance 6,328 (68,930)
Beginning Fund Balance (6,673) (345) -0.4%
Ending Fund Balance $ (345) $ (69,216)
FY 2015· Year to Date (50%
FY 2015
Budget I Projection I $ Variance
$ 625,000 $ 547,555
47,224
16,000
52,769
43,876
11,411
245,000
10,136
913,970
$ (77,446)
2,224
·
·
(23.956)
·
45,000
2,236
(51,941)
45,000
16,000
52,769
a) 67,831
b) 11,411
c) 200,000
7,900
1,025,911
922.896
559,115
1,482,012
3,287
(50,729)
(47,443)
926,183
508,386
1,434,569
(408,658) (508,042) (99,384)
365,000
110,770
-
331
280
104,765
581.146
-
2,226
-
331
280
24,765
27,602
365,000
108,544
-
-
-
80,000
553,544
112,213
-
112,213
-
100
100
112,213
100
112,313
288,850
288,850 -
(3,483)
-
{3,4831
292,333
288,850
3,483
36,056 (39,108) (75,164)
87,000 ~345~ ~87,345}
$ 123,056 $ ~39,453) $ (162,510}
a) See Food & Beverage Activities Schedule
b) July and August Contract with Premier Services
c) Revenues and Expenses for the annual fair recorded in a separate fund and the available
net income is transferred to the Fair & Expo Center Fund
Page 17 >
Deschutes County
Food and Beverage Activities
September 1, 2014 through December 31, 2014
Percentage
Year to of
September October November December Date Revenues
$ 17,350 $ 12,678 $ 29,005 $ 4,683 $ 63,716
--17,899 17,773 -
1,048 19,302 7,538 1,350 29,237
-(171899) (17l73) (181199) (181199)
Revenues
Direct Costs
Beginning Inventory
Purchases (Food/Bev/Paper/Chemicals)
Less: Ending Inventory
Cost of Food & Beverage
Event Expenses
Labor
Total Direct Costs
Gross Profit
Expenses/Expenditures
Personnel
Other Materials & Services
Total Expenses/Expenditures
Income -Food & Beverages Activities
1,048 1,403 7,664 924
--225 948
2 1334 2 1651 4 1803 11204
31382 4 1°54 121693 3 1°76
11,039
1,173
101992
231204
40,512
34,745
2,590
37,335
$ 3,177
17.3%
1.8%
17.3%
36.4%
63.6%13,968 8,625 16,312
8,520 8,742 8,742
11895 244 277
10,415 8,986 9 1°19 8,916
$ 3,554 $ (361) $ I!~~~ $ (7,309)
1,607
8,742
174
Page 18
JUSTICE COURT
Statement of Financial Operating Data
FY 2014
Actual
Revenues
Court Fines & Fees 425,632
State Miscellaneous -
Interest on Investments 653
Total Revenues 426,285
Expenditures
Personnel Services 407,456
Materials and Services 183,148
Total Expenditures 590,605
Revenues less Expenditures (164,319)
Transfers In·General Fund 140,819
Change in Fund Balance (23,500)
Beginning Fund Balance 153,818
Ending Fund Balance $ 130,317
July 1, 2014 through
December 31,2014
(50% of Fiscal Year)
I %of
Actual Budget
FY 2015
Budget I Projection I $ Variance
174,030 39% a) 450,000 443,838 (6,162)
-0% 600 600
272 33% 815 815
174,302 39% 451,415 445,253 (6,162)
210,404
88,264
51%
53% b)
416,045
166,093
416,045
140,177 25,916
298,668 51% 582,138 556,222 25,916
(124,365) (130,723) (110,969) 19,754
37,200 50% 74,398 74,398
(87,165) (56,325) (36,571) 19,754
130,317 121% 107,621 130,317 22,696
$ 43,152 $ 51,296 $ 93,746 $ 42,450
a) Historically, largest portion of revenue collected in Spring months
b) $25,000 in software maintenance paid out in July
Page 19
CAPITAL PROJECTS
• Campus Improvement
• North County Campus
Deschutes County
Campus Improvement (Fund 463)
Inception through December 31, 2014
RESOURCES:
Transfer in (Note A)
Transfer in -General Fund
Transfer in -General County Projects (142)
Oregon Judicial Dept Payment
Interest Revenue
Total Resources
Received and
Expended
$ 796,617
150,000
700,000
20,000
9,437
1,676,053
$
400
400
$
Total
796,617
150,000
700,000
20,000
9,837
1,676,453
EXPENDITURES:
Basement Jail/Boiler Demolition
Basement Public File View
1 st Floor PubliC File View
1 st Floor Restrooms/Haslinger Court
1 st Floor DeHoog/Bagley Court/Jury Room
Accounting Area Open Workspace
Courthouse DA Offices
Hearing Room Justice Bldg 21Basement Phases 1/2
"Stone Building"
Internal Service Fund Charges
Total Materials & Services
JB1
JB2
JB3
JB4
JB5
JB6
JB7
JB8
168,109
141,862
117,980
401,231
81,702
40,257
34,348
346,380
720
7,477
1,340,066
336,387
336.387
168,109
141,862
117,980
401,231
81,702
40,257
34,348
682,767
720
7,477
1,676,453
Revenues less Expenditures $ 335,987
Notes:
A. Remaining proceeds from the FF&C borrowing for the OSP/911 Building.
$ {335,9871
Completed Projects
JRF 1213112014
Deschutes County
North County Services Building
Inception through December 31,2014
0
Projected
RESOURCES:
Rental
Expended from Fund 142 for Design Center
Transfers in:
Fund 140 for Unger Remodel
Fund 142 ( FY 2012)
Fund 140 for Antler Building (P & I)
Interest Revenue
Total Resources
EXPENDITURES:
Design Center -Hwy 97
Land & Building
Architecture/Desig n
Utilities
Fees, Permits & SDCs
Other
Total Design Center
Antler Building
Land & Building
Building Improvements
Personal Property
Interest
Other
Total Antler Building
500
1,427,013
36,169
600,000
9,377
$ 2,073,059
1,402,013
47,092
25,037
323
3,723
1,478,187
601,050
42,364
27,016
2,981
928
674,339
601,050 601,050
42,364 42,364
27,016 27,016
2,981 2,981
928 928
674,339 674,339
Unger Building Remodel
Remodel Contstruction
Architecture/Desig n
Relocation Costs
Fees & Permits
Furniture, Fixtures & Equipment
Other
Total Unger Building Remodel
Other
Internal Service Fund Charges
Evergreen School
Total Expenditures
39,385
7,000
5,657
1,790
53,832
33,102
3,803
2,243,263
712,011
151,736
$ 863,747
1,000
1,000
600,000
19,000
9,200
20,000
44,343
692,543
693,543
500
1,427,013
748,180
600,000
151,736
9,377
$ 2,936,806
a)
b)
$
500
1,427,013
748,180
600,000
151,736
9,377
2,936,806
1,402,013
47,092
26,037
323
3,723
1,479,187
1,402,013
47,092
26,037
323
3,723
1,479,187
600,000 600,000
58,385 58,385
16,200 16,200
20,000 20,000
50,000 50,000
1,790 1,790
746,375 746,375
33,102 33,102
3,803 3,803
2,936,806 2,936,806
Net $ (170,203) $ 170,203 $
a) The property was purchased in FY 2011 with resources from Fund 142 -General County Projects. Also, $25,000
was paid to the architect from Fund 142 in FY 2011.
b) The resources for the Unger remodel will be providced by Fund 140.
c) The costs incurred through June 30, 20015 for alternate facilities for Justice Court and Parole & Probation
will paid paid from Fund 462.
EASTERN OREGON COUNTY ASSOCIATION
Conference Call
January 13, 2015
10 a.m.
Please call 888-693-8686 and enter conference #8151350
Agenda
1. Call Meeting to Order
2. DisclJssion of Workplan
3. Dues Structure
4. Other Items
5. Adjourn
EOCA Work Plan FY 2014-15
Federal Regulation & Land Management Issues
Including but not limited to:
a. PILT / SRS
b. Blue Mt. Forest Plan Revision
c. Federal Forest Lands Management
d. B2H Siting
i. Threatened &Endangered Species listings, i.e. Sage Grouse, etc.
e. Naval Bombing Range
f. Waters of the U.S.
g. Columbia River Treaty
h. Wild horses
County PILT Base Payment Program Revenue Total
Baker $784,574 $10,000.00 $6,317 $16,317.00
Gilliam $85,876 $5,000.00 $6,317 $11,317.00
Grant $630,591 $5,000.00 $6,317 $11,317.00
Harney $1,072,835 $10,000.00 $6,317 $16,317.00
Malheur $2,472,317 $10,000.00 $6,317 $16,317.00 i
Morrow $247,146 $5,000.00 $6,317 $11,317.00
Sherman $135,929 $5,000.00 $6,317 $11,317.00
Umatilla $1,004,676 $10,000.00 $6,317 $16,317.00
Union $907,532 $10,000.00 $6,317 $16,317.00
Wallowa $420,578 $5,000.00 $6,317 $11,317.00
Deschutes $1,753,135 $10,000.00 $6,317 $16,317.00
Total $85,000 $69,487 $154,487