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HomeMy WebLinkAboutGrants Q3 ApplicationsDeschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 26, 2014 Organization: Network of Volunteer Administrators (NOVA) Organization Description: A group of volunteers representing Deschutes County non-profit agencies which directly supports new and experienced volunteer coordinators in professional development through networking and education in partnership with the regional Volunteer Center. Project Name: Volunteer Celebration Event Project Description: Annual event recognizing outstanding volunteer efforts throughout Central Oregon. Project Period: May 6, 2015 Amount of Request: $1,500 Previous Grants: 3/2/2006 $ 1,000.00 2006 2/26/2007 $ 2,000.00 2007 3/12/2008 $ 2,000.00 2008 2/17/2009 $ 500.00 2009 2/8/2010 $ 1,500.00 2010 1/19/2011 $ 1,000.00 2011 1/30/2012 $ 1,500.00 2012 3/25/2013 $ 1,500.00 2013 1/29/2014 $ 1,500.00 2014 Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Year Event Year Event Year Event Year Event Year Event Year Event Year Event Year Event Year Event Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deseiutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Name: Project Beginning Date:Gitf (a ``6f' Amount Requested: Name of Applicant Organization: Address: l`%W- V'1-kttkdeer- Ce lebrW Date Funds Needed: /V6 V4 , ellOO -L Vo / leer .4 /finis zi_. P221c; TRthelle. Lr bra 111,.5—b-7 film W t( , &en d City & Zip Code: Contact Name(s): Fax #: 1 d! c7770/ 37-k- 3 gq-c-9 Z Email Address: Tax ID #: T lepltone #: _ I � 3 'c2C)/0?' 6,6 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. The Network of Volunteer Administrators (NOVA) is made up of volunteer coordinators from Deschutes County non-profit agencies. The NOVA Mission Statement: NOVA directly supports new and experienced Volunteer Coordinators in professional development through networking and education in partnership with the regional Volunteer Center. NOVA annually recognizes outstanding volunteer efforts throughout Central Oregon by hosting the Central Oregon Volunteers of the Year Celebration. The 26th NOVA Central Oregon Volunteers of the Year Celebration is tentatively scheduled to be held on May 6, 2015. The theme for this year's event has not yet been determined. NOVA Officers for 2015 are: President: Judy England / Deschutes Public Library Treasurers: Kim Johnson/Bend Parks & Rec, Lindsey Stailing/Mosaic Medical 2. Prior to the NOVA Volunteer Celebration event, each member agency has the opportunity to select a senior, an adult and a youth volunteer for honoring at the Volunteers of the Year Celebration. Member agencies invite their volunteers to attend the event, held this year on May 6, 2015. Volunteers and member programs are introduced at the event and recognized by the local media. NOVA members have always relied heavily on community and business donations to provide food and door prizes for the event. NOVA's only source of income Is a $50.00 yearly membership fee which Is also used for training or meeting expenses during the year. Previously those funds have been used to buy Items needed for the event that weren't donated. It has become increasingly difficult in today's economy to find donations due to the growing number of request made to businesses and restaurants each year. NOVA is asking the Deschutes County Economic Development Fund for $1,500 to help defray costs of producing the 2015 Volunteers of the Year event. 3. Timeline • January ---committee assignments; reserve space; pick theme • February --develop invitation; finalize assignments • March/April—committees meet to finalize tasks; pick up and prepare door prize donations; prepare certificates for all nominees. • May—members meet at 3:00 to decorate on May 6th; set up food/desserts/beverages; event begins at 6:00 p.m. 4. Volunteerism Is a vital part of a healthy community. Increasing volunteerism is a goal of the Deschutes County 2001-2010 Community Plan. Organizations such as NOVA and the Volunteers of the Year Celebration help to increase awareness of the need for volunteers and of the organizations and programs in the area that provide services to the communities. As Deschutes County continues to grow both the opportunity for volunteerism and the need for services volunteers provide will increase. Due to the state of our economy we have noticed a continued increase in 2014. 2015 NOVA Participating Agencies/Programs: Abilitree American Cancer Society American Red Cross Blood Services Bend Area Habitat for Humanity Bend Parks & Rec Bethlehem inn CASA of Central Oregon Central Oregon Veterans Outreach City of Bend Department of Human Services Deschutes Public Library Fences for Fido Grandma's House Healing Reins Therapeutic Riding Center Healthy Beginnings Heart of Oregon High Desert Museum Humane Society of Central Oregon MountainStar Family Relief Nursery Neighbor Impact Ronald McDonald House Charities Volunteer Connect Volunteers In Action Respectfully submitted, Judy England NOVA President Deschutes Public Library 507 NW Wall Street Bend, OR 97701 iudveCaiideschuteslibra ry:org Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 26, 2014 Organization: Oregon CERF Organization Description: A non-profit organization affiliated with California Lutheran University which provides independent, unbiased economic data, analysis and forecasting for the Central Oregon region. Project Name: Central Oregon Economic Forecast Project Description: Annual conference titled "Celebrating Innovators and Businesses thriving in Central Oregon" to be held at the Riverhouse Conference Center. Project Period: January 29, 2015 Amount of Request: $1,500 / $2,500 (different amounts referenced on cover sheet and in application) Previous Grants: California Lutheran University 11/30/2009 $1,500.00 Central Oregon Economic Forecast California Lutheran University 1/19/2011 $600.00 Central Oregon Economic Forecast California Lutheran University 10/1/2008 $1,000.00 Central Oregon Economic Forecast Center for Economic Research &Forecast 12/12/2012 $1,500.00 Annual Forecast Event Center for Economic Research & Forecast 1/22/2014 $1,500.00 Annual Forecast Event Approved: Declined: 8-0464.1 Today's Date: /Via 4._ C'hee � able �L `% Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 54I-388-6571 Fax: 541-385-3202 Website: www.deschutes.org. DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: Jan, 2q,D/� Name of Applicant Organization: Address: moi' C66'F- de/71" /,71` qon ehc:,m/ c. Y t,�57t Project End Date: Date Funds Needed: Jan 0241 Ore5c97GieF (09.5- SA) /41 /1 1i'rz City & Zip Code: Contact Name(s): Fax #: ci_ 7c-116 Email Address: Tax ID #: Telephone #: c5 541- m m e. I x1c to( ncler m eiirii Corn On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organisation, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Grant Application for CERF Center for Economic Research and Forecasting Organization Seven years ago marked the inception of CERF, Center for Economic Research and Forecasting in Central Oregon. CERF's mission is to provide independent, unbiased economic data, analysis and forecasting for the Central Oregon region. CERF's annual business conference provides a regional forecast, and it brings some of the nation's foremost business leaders to our region to share leading edge business information, experience and knowledge. Our annual business conference has become the region's largest, most anticipated, and respected economic forecast. In 2012, despite one of the worst storms to hit Central Oregon in years, more than 500 attendees found their way to the Riverhouse Convention Center to attend the conference. Each year we provide the community with informative talks and discussions with featured speakers such as Andrew Sorkin, Dr. Craig Barrett, Katherine Kinglensmith, Tim Boyle, Joel Kotkin and Dr. Bill Watkins. Each is a recognized authority. These speakers examine the current challenges and the outlook for the ever-changing Central Oregon economic landscape. Dr. Bill Watkins' forecasts have proven to be an asset to our community. Not only has he accurately predicted the trends we have experienced nationally and locally, he has also given explanation to the trends and realities that Central Oregon and the State of Oregon has and will experience. Furthermore, Dr. Watkins provides insight on the economic impact of political decisions. In 2015, CERF, and our Board, are celebrating Innovators and Businesses thriving in Central Oregon; Entrepreneurship through Innovation. We are excited to announce our keynote speaker, Robert Tucker, President of The Innovation Resource, and a new format for the 2015 Annual Business Conference. In addition to Tucker's keynote presentation, Tucker will also conduct an intelligent talk show interviewing three of Central Oregon's most Successful Innovators/Business Owners. CERF is a non-profit organization affiliated with California Lutheran University (CLU). CLU has generously underwritten our annual business conference for the past 6 years. Central Oregon CERF operates with a volunteer advisory board and dedicated volunteers. Program We are reaching out to Deschutes County because you have been a valued Business Advocate sponsor in the past. We are looking for that same sponsorship this year of $1500. These funds will be used to finance our annual business conference. Our goal is to provide independent, unbiased economic data, forecasting and analysis for Central Oregon. In addition, the business conference, in conjunction with this, will bring some of the brightest business men and women to provide information and knowledge of their success to inspire and educate others to succeed. This year's conference is titled "Celebrating Innovators and Businesses thriving in Central Oregon." It will be held at the Riverhouse Conference center on January 29th, 2015. We are looking to serve 350-400 members of the community with this conference and bring knowledge, education and inspiration. Again, our Headlining speaker will be Robert Tucker who is the president and founder of The Innovation Resource, and one of the world's most in demand innovation speakers. Formerly an adjunct professor at the University of California, Los Angeles, Tucker has been a consultant and keynote speaker for 25 years. His pioneering research in interviewing over 50 leading innovators was published in the book Winning the Innovation Game in 1986. Since then, he has continued to publish widely on the subject, including his international bestseller Managing the Future: 10 Driving Forces of Change, which has been translated into 13 languages. In Driving Growth Through Innovation, he identified the emerging best practices of 23 innovation vanguard companies. And in his latest work, Innovation Is Everybody's Business, Tucker interviewed 43 innovation adept individuals from multiple industries and all levels of organizations, as well as teaches the personal skills necessary to become an innovator in this hyper -competitive world. As one of the thought leaders in the growing Innovation Movement, Tucker is a frequent contributor to publications such as the Journal of Business Strategy, Strategy & Leadership, and The Futurist. He has appeared on PBS, CBS News, and was a featured guest on the CNBC series The Business of Innovation. Tucker is a much sought after keynote speaker at conventions, company management meetings, and industry conferences. Clients include over 200 of the Fortune 500 companies as well as clients in Europe, the Americas, Asia-Pacific, and Australia. He will be doing his talk show formatting and we will get some great insight into a few of the most successful Central Oregon businesses. Tucker will let us get to know what obstacles these business owners have faced and how they have overcome them. Our other esteemed speaker is Dr. Bill Watkins. He is not your typical "academic" in the economics field. He has extensive experience in private banking, and at the Federal Reserve. He is known for "telling it like it is." Before becoming Executive Director of the Center for Economic Research and Forecasting, Dr. Watkins was an economist at the Board of Governors of the Federal Reserve System in Washington D.C. where he worked and performed research in the Monetary Affairs Division. He has been published in academic journals and in the popular press. He is often interviewed and quoted by various media. Dr. Watkins had approximately 19 years of lending experience, mostly in Southern California banks, when he returned to graduate school in the early 1990's. He earned his Ph.D. in Economics at the University of California, Santa Barbara, in 1998. As the founding director of the CERF, Dr. Watkins has established it as a highly respected participant in nationally recognized forecast surveys, including the Case-Shiller home price forecast survey, the National Association of Business Economists NABE Outlook and NABE Policy surveys, and the CNN -Money Quarterly Economic Forecast survey. He is especially proud of the partnerships created with other researchers to perform timely applied research on current issues. The funds requested will go towards the compensation for our key note speaker Robert Tucker and the publications that we will be utilizing for the conference. Lawnae Hunter, Co - Chair of the organization, has secured the location and coordinated with the staff of the Riverhouse to ensure the event will be perfect. Christin Hunter will be doing the majority of the work on the publications and marketing. The publications will include a detailed program with information about our sponsors. This group is a well oiled machine and have coordinated many extremely successful conferences in the past and with the planning that has been put into the current conference it is sure to be amazing, well organized, and exceed all expectations. Performance Measurements As discussed we hope to serve 350-400 members of the Central Oregon community. A successful outcome would be if everyone took away something that challenged them to become more informed and inspired them to take ownership of the success of Central Oregon's economy. Our service to the region relies solely on the generous private and public sponsorships from those in our community. It is with that involvement and generosity that we are able to continue providing our region with pertinent economic research and forecasts. We look forward to your involvement and participation in the 2015 CERF Economic Forecast and Business Conference. We thank you in advance for your financial consideration, as we continue to serve the region and the great State of Oregon. Please See Attached Proof of the organizations 501(c) (3) Pages if IRS 990 Operating budget Roster of the Board Proposed operating Budget $10,000.00 for Speaker Robert Tucker $5,000.00 for publications $14,000 for River house venue $5,000 for sponsor benefits and dinner Total budget $34,000.00 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 26, 2014 Organization: OSU/Deschutes County Extension Organization Description: Established in 1916, the Deschutes County Extension Service provides research -based knowledge and education that focus on strengthening communities and economies, sustaining natural resources, and promoting healthy families and individuals. Project Name: Living on a Few Acres Project Description: One -day conference which targets small acreage landowners and farmers of all sizes and covers a wide variety of topics including small farm production and business, wildlife and weed control, livestock production and care, field management, water quality, specialty crops, and food safety and preservation. Project Period: March 14, 2015 Amount of Request: $2,500 Previous Grants: 1/30/2012 12/6/2010 12/12/2012 1/29/2014 $ 2,000.00 S 1,000,00 $ 1,500.00 $ 1,500.00 Living on a Few Acres Conference Living on a Few Acres Conference Living on a Few Acres Conference Living on a Few Acres Conference Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 12/15/2014 Project Beginning Date: Amount Requested: Project Name: Planning process ongoing $2,500 Name of Applicant Organization: Address: Living on a Few Acres Project End Date: Date Funds Needed: March 14, 2015 January, 2015 OSU/Deschutes County Extension 3893 SW Airport Way City & Zip Code: Contact Name(s): Fax #: Redmond, OR 97756 Toni Stephan 541-548-8919 Email Address: Tax ID #: Telephone #: 93-6002292 541-548-6088 x7959 toni.stephan@oregonstate.edu On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program: December 15, 2014 Toni Stephan, OSU Extension/Central Oregon Horticulture/Small Farms Instructor; toni.stephan@oregonstate.edu OSU Extension Mission Statement (in collaboration with SmART) Oregon State University Extension Service engages the people of Oregon with research -based knowledge and education that focus on strengthening communities and economies, sustaining natural resources, and promoting healthy families and individuals. In Deschutes County, the OSU Extension Service was established in 1916. A permanent tax base was passed in 1982 to support Deschutes Extension programming which covers the areas of Small Farms, Horticulture, Forestry, 4-H Youth Development and Family and Community Health. Proposed Program Living on a Few Acres (LOAFA) is a one -day conference which targets small acreage landowners and farmers of all sizes. As more people move to small acreages, they need to be educated in the areas of livestock care, crop production, farm business management, basic rural living and land stewardship. The LOAFA conference has been taking place for over 27 years and last year had 210 participants. We see excellent participation each year at this conference. Still, it is amazing how many people need and want this information but have not heard of this event. In 2015 we will hold some classes which have been the backbones of this conference while including some advanced topics for those who have been steady participants for several years. We have been told that LOAFA is the premier annual conference of its type east of the Cascades and it draws people from outside the region which contributes to more dollars coming into Central Oregon. To accomplish this, OSU Extension continues to collaborate with SmART (Small Acreage Resource Team) to plan, coordinate, market and facilitate this conference. We will offer at least 7 concurrent sessions in 4 time slots for a total of nearly 30 classes. The LOAFA conference will be held on March 14, 2015, at the Deschutes County Fairgrounds and Expo Center. A wide variety of topics will be covered. Major topics being covered include: small farm production, small farm business, wildlife/weeds, livestock production and care, field management, water quality, specialty crops, tractor training, and food safety and preservation. A tradeshow will introduce landowners to local vendors, encouraging networking and shopping with our local businesses. Timeline Oct. 14&15, 2014: Organizational meeting with SmART group, classes and speakers discussed, assignments given, send out "Save the Date" emails to group lists Nov. 17, 2014: Planning progress updated, class progress updated, sponsor search updated Nov. 2014: Sponsors sent response forms Dec. 9, 2014: Continue planning, marketing strategies discussed, update progress, apply for grants Jan. 12, 2015: continue marketing (advertising, posters, press releases), progress meeting Feb. 2015: Process registrations, continue marketing, organizational meeting Mar. 3, 2015: Last organizational meeting Mar. 14, 2015: Event: Living on a Few Acres Apr. 7, 2015: Wrap up and review, Thank you letters sent Impact on Community Health Those of us involved in agriculture and natural resources are noticing that as more people move to rural acreages many do not understand what is involved in the management and care of their land. They want to make good use of the land so it doesn't become weed infested. People have the desire to raise livestock and need to know how to care for animals. They know it's important to follow the regulations of water quality and water rights but may not be aware of the correct practices. Some want to produce food that can be marketed locally and need the tools to become financially viable and to follow sound growing practices. The list is long with what people would like to learn and the opportunity is available through LOAFA as informed and experienced instructors will teach the classes. Educating our landowners is a high priority so we can all be better neighbors and stewards of our resources. Specific communities/groups that will benefit Land owners in Central Oregon and beyond our region will benefit from this conference. Agencies that support and service these land owners will have an avenue to get information out to a specific audience. Businesses that are supported by lifestyles and products created by small acreage owners will benefit from better informed customers. Hotel rooms are reserved for out-of-town speakers, and as the event grows, it will help local businesses as even more people travel here for LOAFA. Anticipated Expenditures LOAFA is mostly self-supporting through the small registration fee of $45/person and the vendor booth charge. We are currently seeking sponsorship to cover the expense of lunch which is included with registration. We are requesting $2,500 from the Deschutes County Discretionary Grant Program, primarily to cover marketing and advertising expenses for this conference. We need to get the word out about this event and believe that advertising is vital to the success of LOAFA. Marketing efforts will include the publishing and distribution of posters and brochures, paid advertisements, email lists, newspaper articles, press releases and other media outlets. Budget $1800.00 Paid advertisements in local media $ 250.00 1000 color brochures and flyers @ $0.25 each $ 75.00 250 color posters @ $0.25 each $ 90.00 1800 pages/registration/class handouts $2,500.00 facility fee, speaker expenses To date, we have solicited sponsorship from over 75 businesses to help cover lunch ($17.00/person). Committed to date: COID- $500, Cascade Pump and Irrigation- $100 In-kind: SmART team partners (time and materials) SmART partners include: Ed Keith (Deschutes County), Tammy Harty (DSWCD), Karlie Wyman (NRCS), Larry Roofener (COID), Spring Olson, Gen Hubert (Deschutes River Conservancy), Katrina Van Dis (COIC), Robert Wallace (Wy'East), Mylen Bohle, Scott Duggan, Nicole Strong, Dana Martin and Toni Stephan (OSU Extension Service) Thank you for your consideration of our grant request. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 29, 2015 Organization: Bear Creek Elementary School PTO Organization Description: A group of parent volunteers operating as a nonprofit to help the Bear Creek Elementary School fund extra programs, events, and materials for its students. Project Name: Bear Creek Elementary PA System Project Description: Replace outdated PA system for use in assemblies, movie nights, talent shows, and meetings held in the school gym/auditorium. Project Period: October 2014 -June 2015 Amount of Request: $1,000 (Note: Application requesting $1,500 was reviewed in October 2014 and was not awarded funding at that time. Since the date this application was submitted, the organization has received $2,544 toward the total project budget of $3,084.50). Previous Grants: None recorded. Approved: Declined: Es APP Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION W-14-1 - 161 Project Beginning Date: Amount Requested: Project Name: ' v• :1"1 ICOC) Name of Applicant Organization: Address: Project End Date: Date Funds Needed: �L) c ac � 5 C c -r $ E.)--rc, City & Zip Code: Contact Name(s): Fax #: Email Address: Tax ID #: Telephone #: - ?111 (36-7 `-I I - f O -C 9 vc�C'ceAhec; It; C: -x -,r,. r 1 _ co-)—) On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item Or1ott4 11`1�5 1) Describe the applicant organization, including its purpose, leadership structure, and activities. Greetings from the Bear Creek Elementary School PTO! We are a nonprofit group who exist for the purpose of helping Bear Creek Elementary School to fund extra programs, events, and materials for its students. Our purpose is to build great kids through school and community, and we have a large community this year! Bear Creek Elementary is currently at 725+ students in the Bend/Lapine School district, and is home to the only dual Spanish immersion elementary school program in the district. Our PTO leadership consists of 4 voting members: Presidents Kathi and Mark James, Vice President Susan Henry, Secretary Erin Zubowski, and Treasurer Jenny Cassidy. We have a large volunteer base and are working hard to do great things for the school and community! We host monthly PTO meetings, an annual talent show, a school carnival, father - daughter dance, bike with your son day, movie nights, and sponsor a child through Sparrow Club. Last year we also established a Naturehood on school grounds and at adjacent Ponderosa Park, thanks to a grant from Lowe's Toolbox for Education. Through many fundraisers, we are also able to provide important educational enrichment programs for the school that the district cannot fund. For 2014, these include accelerated reader, a language development program for special needs and ELL students, books for teacher classrooms for student use, a new carpet cleaner, music enrichment performance including Mariachi Sol in December, an artist in residence, and a drummer who provided music instruction to all students. 2) Describe the proposed project or activity. Bear Creek Elementary School, in addition to having a large student enrollment, is also one of the older schools in Bend. The current PA system in the gym auditorium is BADLY in need of an upgrade. We would like to purchase a new PA system for the school gym auditorium. This would include new ceiling speakers for the gym, a reconditioned control center (with full warranty), a new amplifier, 2 new handheld wireless microphones, cabling and speaker wire, and installation. 3) Provide a timeline for completing the proposed project or activity. We would like to complete the purchase and installation of the PA system at Bear Creek before the end of the 2014-2015 school year. 4) Explain how the proposed project or activity will positively impact the community. The PA system is sq important to our school. Because we have the dual Spanish immersion elementary program in Bend, we have to communicate everything in English and in Spanish. It is very difficult for the students/staff/parents in the latter half of the gym/auditorium to hear anything with the current PA system being so old and outdated. Currently, the school has ns2 working microphones, which why the estimate now includes two of them. The school uses the PA system for assemblies, movie nights, talent shows, holiday performances, and meetings (including PTO meetings). We have a lot of families that are very involved at Bear Creek, and especially since we have many Spanish speaking families and students, we need to be able to have everyone have what is being said over the PA. 5) Identify the specific communities or groups that will benefit. This PA system purchase will impact everyone at our school - staff, teachers, parents, students, and the entire Bear Creek Elementary community! 6) Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. The current estimate for this is attached, and it is $3,084.50 (please see attached estimate from Audio Visions Plus). We are excited to have Dutch Bros providing us with funding towards this goal, as they have selected Bear Creek as the beneficiary of their new store Grand Opening on the southside of Bend on January 12, 2015. Dutch Bros will be donating $1 of every drink sold all day on their Grand Opening day back to Bear Creek for the purpose of purchasing this PA system. We are estimating that we should receive about about $1,800 from Dutch Bros on January 12, and are thankful for the community support! We would like to ask you for $1000 from discretionary grant funding to help us reach our goal, and would be extremely appreciative± b wL-- 6-,r o`p A a ,r C Ck t k,,, Z, C0 7) If the grant will support an ongoing activity, explain how it will be funded in the future. This will be a one time purchase, not an ongoing activity. We are committed to making this happen for Bear Creek and would appreciate any help you can provide towards this. Thank you for your consideration. Sincerely, Kathi and Mark James, Presidents Susan Henry, Vice President Erin Zubowski, Secretary Jenny Cassidy, Treasurer Audio Visions Plus, Inc. PO Box 7949 Bend, Ore 97708 541-312-6464 Name / Address Bear Creek School 613 SW 13th Street BEND, OR 97702 Estimate Date Estimate # 12/11/2014 1402 Project Description Qty Rate Total Ceiling speakers for Gym JBL control 28 175 w speakers (reconditioned w/ full warranty) 4 240.00 960.00 * includes mounting hardware Ashley KLR-2000 649.00 649.00 2 -Channel 700W @ 4 Ohm / 350W @ 8 Ohm Power Amplifier ATW-R310D receiver and ATW-T340D handheld cardioid dynamic microphone/transmitter 2 499.00 998.00 Speaker wire 250', xlr cables for amp 75.00 75.00 Audio cableing 140.00 140.00 Installation Labor per Man per hour 2 men x 2.5 hrs 5 52.50 262.50 Total $3,084.50 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 26, 2014 Organization: NeighborImpact Organization Description: NeighborImpact serves 55,000 residents of Crook, Deschutes, and Jefferson Counties by providing food, housing and energy assistance, and early childhood education. The organization is governed by a 15 -member board of directors which represent government, education, business, and health and human services sectors in all three counties. Project Name: Point in Time Count Project Description: Obtain a snapshot of Central Oregon's homeless population in 2015 by counting both sheltered (emergency and transitional housing) and unsheltered people within a 24-hour time frame. Project Period: January 29, 2015 Amount of Request: $2,000 Previous Grants: 7/7/2008 $ 3,000.00 Head Start Mobile Dental Van 2/8/2010 $ 2,000.00 Food Bank Expansion 8/2/2010 $ 2,000.00 Redmond Child Care Provider Network 3/2/2011 $ 600.00 Veterans Supportive Services Grants Application 8/22/2012 $ 2,000.00 Redmond Childcare Alliance Network 10/10/12012 $ 5,000.00 La Pine Low/Mod Income Family Assistance 1/22/2014 $ 2,000.00 Point in Time Homeless Count 7/9/2014 $ 2,500.00 Transitional Housing Program Approved: Declined: Deschutes County Economic Development Fund Discretionary Grant Program Application Supplemental Questions 1. Describe the applicant organization: From 1985 to date, NeighborImpact has been recognized by the Oregon Housing and Community Services Department (OHCS) as a community action agency serving the Central Oregon Region of Crook, Deschutes and Jefferson counties. Organized as a 501(c) (3) charitable corporation, NeighborImpact employs roughly 200 staff with an annual budget of $14.5 million and serves over 55,000 unduplicated Central Oregonians each year. NeighborImpact maintains 13 offices and classroom sites in the communities of LaPine, Bend, Redmond, Sisters, Prineville and Madras. It is the region's lead agency for homeless services, child care resources, emergency food programs, home ownership, housing rehabilitation, Head Start, and asset building programs for working-class households. For over 25 years, our community action programs have focused on building successful families by helping them with basic needs, affordable housing, home ownership and training to increase life skills, work skills and financial literacy. 2. Describe the proposed project or activity: The "Point in Time" count (PIT) provides a snapshot of Central Oregon's homeless population in a 24-hour time frame. The count is conducted on a single day, within the last 10 days of January and the design prevents individuals from being counted more than once if they cross jurisdictions from one day to the next. HUD requires that the 2015 PIT will count sheltered (people living in shelters or other forms of emergency or transitional housing), and unsheltered person (people living outside or in places not suitable for human habitation). In 2016, HUD will only require a sheltered count, significantly reducing the size, complexity and cost of the count. Oregon Revised Statute 458.528 designates Oregon's Housing and Community Services (OHCS) as the administering agency for homelessness policies. OHCS provides the Central Oregon Continuum of Care (CoC) with count instructions and surveys. The survey, designed by OHCS, is collected for each individual/ and household counted during the PIT. The data collection software (Service Point) provides surveyors with the ability to enter a unique ID for each individual to ensure non -duplication. Volunteers and shelter providers receive training on the PIT survey form and the process established to collect and deliver completed forms to NeighborImpact for data entry. The data is entered and sent to OHCS and HUD. Reports are produced from the data and are used for statewide statistics. Components of the count include planning, preparation, and implementation. Specific tasks include: recruitment and training of volunteers and staff at count sites; procurement of supplies; 1 notification of local law enforcement; identification of camps; publicity and P.R.; transportation; data collection and analysis. 3. Provide a timeline for completing the project: The PIT will take place on Thursday, January 29, 2015. Planning for project implementation, gathering of donations, recruitment of volunteers, and a training schedule are already underway. Data entry and other paperwork -related tasks will be completed and submitted to Oregon Housing and Community Services (OHCS) and HUD by the end of April 2015. A press release with data from count will be distributed once the final reports are received by (OHCS) and HUD. 4. Explain how the proposed project will positively impact the community: The PIT provides critical information to all of Central Oregon's jurisdictions: social service providers, the faith community, OHCS, HUD, foundations, schools, and the general public about individuals, families and children affected by homelessness. This information is another tool in resource allocation planning for housing, services, new programs, education, health and emergency services. With the data from the PIT, providers of services to homeless persons and people at risk of homelessness throughout Deschutes County have data to back up requests for targeted funding opportunities including, permanent supportive/transitional housing, school- based services for children and youth, as well as outreach and shelter services. 5. Identify the specific communities or groups that that will benefit: Ultimately, homeless persons benefit from the efforts made to complete the PIT. The community benefits by improving systems and services that increase a homeless person's ability to participate in our community. This may be done by increasing stable housing opportunities, maintaining and supporting children in school, improving job skills, increasing employment opportunities, assisting individuals with applying for and receiving cash entitlements (SNAP, TANF, SSI, SSDI), and signing up for health coverage through Healthcare.gov. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. Project budget attached. Note: Funds awarded by Deschutes County to support this effort will be used to purchase gift cards and supplies specifically for Deschutes County outreach efforts. 2 Budget for 2014 Point in Time (PIT) Count Revenue (Cash) Deschutes County (this request) Deschutes County Expenses (Cash) $5 gift cards at Fred Meyer/Safeway for outreach Propane, sleeping bags, tents, tarps not covered by donations TOTAL In-kind/Match support for Deschutes County (anticipated) Central Oregon Veterans Outreach IKON City/B-Remedy Pet food from many sources Vital Provisions Volunteer Hours in Deschutes County Volunteer Hours Based on 2014 Count 69 volunteers contributing 196 hours @ $9.25/hour for Deschutes County 2,000.00 1,000.00 1,000.00 2,000.00 $500 camping gear $250 propane/clothing $250 dog and cat food $100 toilettries 1,813 Total match support $2,913 Organizations involved in planning, providing meals and gathering donations: Family Access Network, Central Oregon Veteran's Outreach, Family Kitchen, Bethehem Inn, LaPine Community Kitchen, Shepherd's House, Jericho's Table NeighborImpact, Mosaic Medical, IKON City/B-Remedy, Housing Works, Vital Provisions and many others. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 26, 2014 Organization: Central Oregon Council on Aging (COCOA) Organization Description: Designated Area Agency on Aging dedicated to promoting dignity, well-being, security, and independence for Central Oregon's senior citizens and people with disabilities. Project Name: ID Badge Printer System Project Description: Purchase a plastic card printer and ID badge slot punch to produce professional and credible identification badges for COCOA staff, interns, Meals on Wheels drivers, Foster Grandparents, and other volunteers who have contact with the public and/or clients. Project Period: When funding is available, then ongoing. Amount of Request: $1,140.78 Previous Grants: 11/1/1999 4/12/2001 2/10/2003 1/24/2005 3/2/2006 4/7/2014 7/9/2014 $ 1,500.00 750.00 $ 500.00 $ 1,000.00 S 1,000.00 $ 1,200.00 $ 500.00 "Senior Day" sponsorship (not recorded) Sponsorship of booth at Senior Fair and Health Expo Senior Fair & Health Expo Senior Fair and Expo Donor Management System Direct Mail Fundraising Campaign Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: October 21, 2014 Project Name: ID Badge Printer System Project Beginning Date: When funding is available Project End Date: Ongoing Amount Requested: $1,140.78 Date Funds Needed: As soon as possible Name of Applicant Organization: Central Oregon Council on Aging Address: 373 NE Greenwood Ave City & Zip Code: Bend. OR 97701 Tax ID #: 96-0661229 Contact Name(s): Jean McPherson Telephone #: 541-678-5483 Fax #: 541-647-2689 Email Address: imcpherson(acouncilonaging.org On a separate sheet(s), please briefly answer the following questions: 1. 2. 3. 4. 5. 6. 7. Describe the applicant organization, including its purpose, leadership structure, and activities. Describe the proposed project or activity. Provide a timeline for completing the proposed project or activity. Explain how the proposed project or activity will positively impact the community. Identify the specific communities or groups that will benefit. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Central Oregon Council on Aging (COCOA) Deschutes County Discretionary Grant Program Application 1. Mission, History, and Activities Central Oregon Council on Aging is a non-profit organization dedicated to promoting dignity, well-being, security and independence for Central Oregon's Senior Citizens and disabled adults and is the designated Area Agency on Aging. The Older Americans Act was originally signed into law by President Lyndon B. Johnson on July 14, 1965. In addition to creating the Administration on Aging, it authorized grants to States for community planning and services programs, as well as for research, demonstration and training projects in the field of aging. 1965 was significant in the fact that both the Medicare program and Medicaid, a health insurance program for low income elderly were added to the social security act. In 1971, Oregonian and retired chemical engineer Tom Marsh attended the White House Conference on Aging; Mr. Marsh's vision set the stage for establishment of Central Oregon's Area Agency on Aging which later became the Central Oregon Council on Aging. In 1975 COCOA incorporated as a 501©3 organization and was designated by the state as the Area Agency on Aging for Crook, Deschutes, and Jefferson counties. COCOA began by offering Dial -a -Ride services in the 1970s. It soon added nutrition programs including Meals -on -Wheels. The 1990s saw the construction of senior centers which enabled COCOA to provide congregate meals to large groups of seniors and to establish an ongoing presence in more remote, rural and isolated communities. Today, COCOA's 16 staff members, overseen by a Board of Directors, provide not only nutrition programs, but also case management with individual assessment and periodic follow-up; resources for disabled seniors, including support for those suffering from — and those caring for seniors with -- dementia; coordination of in- home care; free legal assistance, health insurance and Medicaid advising; and a variety of information, education, outreach and referral services. In addition to permanent staff, COCOA utilizes volunteers as Meals on Wheels Drivers, Foster Grandparents, and SHIBA counselors. The number of volunteers ranges from 175 to 200 at any one time. 2. Project COCOA seeks funding to purchase an identification badge printer. Currently, badges are printed on card stock on a low -quality color printer, cut out, and inserted into plastic holders. All COCOA staff, interns, and volunteers (including Meals on Wheels drivers, Foster Grandparents, and SHIBA advisors) wear these badges when having contact with the public or clients. Not only are the badges cumbersome to create, but they lack in professionalism and credibility. COCOA would like to purchase plastic card printer and ID badge slot punch as follows: IDville ID Badge Slot Punch, Model: 134320331, $83.99 Badgy the Plastic Card Printer by Evolis, Model: BDG101 FRU, $1056.79 Product Details Ideal for creating badges, business cards, membership cards and more Get fully personalized badges within a few seconds Print only the cards that you need whenever you want Easy-to-use templates allow you to personalize it and print it 40 seconds per card Color dye sublimation and monochrome thermal transfer at 300 DPI 100 -card feeder capacity, 10 -card output tray Printable area is 2.02" x 3.26" USB interface Office card software supports Excell 2003 and 2007 Compatible with Windows 7, XP, Vista 32 & 64 bit 6.54"H x 10.67"W x 7.64"D, 5.3 Ib. 1 -year limited mfr. warranty Design software Cleaning kit USB cable Free templates to personalize 3. Timeline Replacement of the current badges with the new professional plastic badges will begin immediately upon acquisition of the printer and will be completed as soon as possible. 4. Impact The combination of growth in our service area and cuts in federal funding has forced us to streamline for maximum efficiency while simultaneously building our capacity. Marketing COCOA as a professional organization that is the primary resource for our senior and disabled population is of primary importance. Not only would professional identification badges aid in image -building and branding of COCOA, it would alleviate any security concerns of our clients regarding the credentials of the staff and volunteers. 5. Specific Communities The Central Oregon Council on Aging supports the approximately 25,000 seniors in Central Oregon, including Deschutes, Crook, and Jefferson Counties. 6. Funding Required COCOA is requesting $1,140.78 for the purchase of a Badgy Plastic Card Printer and ID Plastic Slot Punch. 7. Ongoing Funding Additional consumables, such as ink and blank cards, will be included in the annual budgeting process. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 26, 2014 Organization: Adventist Community Services Organization Description: Operates the Redmond Community Center and Food Bank which distributes food and clothing to people in need. Project Name: Food Supply. Project Description: Purchase food for distribution to people in need living within the Redmond area. Project Period: When funding is available. Amount of Request: $1,500.00 Previous Grants: None recorded. Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 10-3—/4 Project Beginning Date: Project Name: 6Q t)ee n Amount Requested: [T,,c0 C7 Name of Applicant Organization: Project End Date: Date Funds Needed: 16, eV Q,4,4- 5+ a,t1rylm„vk1 S f✓tceS Address: AC LI 5 s a de: Contact Name(s): Fax #: CLC yyk-0 n ck Q ( q -2 ✓ cp Po Box ,y'r'/, rjrveJoon .,,e r'1 760 .r7t?&.i-/LP 6(c w oar” Tax ID #: (t)- 21/20427 Telephone #: 1,5-5/[---y,(p . 351 Email Address: L i GS 19 ro w -v ©5 7 4- 9, 9 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. 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