HomeMy WebLinkAbout2008-01-07 Work Session MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 7, 2008
Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy
Baney. Also present were County Administrator Dave Kanner, Deputy County
Administrator; David Inbody, Assistant to the County Administrator; and two
representatives of the City of Bend, John Russell and Sue Palmeri.
Chair Luke opened the meeting at 1:30 p.m.
1. Continued Discussion of Proposed Urban Renewal District at Bend
Airport.
John Russell stated that he had already sent out an overview and a scope of
work; and Scot Langton also put together some information.
Mr. Russell said that the City Council has had a brief discussion about this
issue, and they know this is being brought before the Board. Bend Airport is
one of the biggest economic generators in the area. This would not produce a
lot of money since the land is all leased; but there would be taxes on the
buildings. This will still not help the City operationally but would help with
infrastructure improvements.
Commissioner Daly asked about the fire district; no contributions would be
made to the fire district in this case. Mr. Russell said that there is no easy
answer. They could build a fire station if enough funds are available. All
building would all be fire sprinklered. This funding cannot help with
operations. It works for long -term but for not short -term investment.
Commissioner Luke said the Sheriff would also be impacted, as that is a patrol
area. Mr. Kanner stated that by law input from the districts has to be solicited.
Minutes of Administrative Work Session Monday, January 7, 2008
Page 1 of 4 Pages
Mr Kanner asked that a spreadsheet be prepared that shows the impact to the
districts over time. Mr. Russell stated that this needs to be adopted by August,
but they should be able to provide this, loosely based on assumptions. He
added that it would probably make sense to go a little bit beyond the airport
boundaries. Commissioner Luke cautioned that doing this might look like there
is a preconceived notion about those properties.
Mr. Russell stated that they may have some idea of what Cessna and Epic might
do, and can figure out where more hangars might be located The rest would be
more of a guess.
2. Consideration of Economic Development Grant Requests.
None have been submitted.
3. Discussion of Policy No. F -12, Investment Policy Guidelines.
Dave Kanner gave an overview of the policy. The policy has added corporate
indebtedness guidelines. Other limitations are contained within State law.
BANEY: Move adoption of the Policy.
DALY: Second.
VOTE: DALY: Yes.
BANEY: Yes.
LUKE: Chair votes yes.
4. Update on Cable TV Franchising.
Dave Kanner explained that the cable providers will not sign first. He said that
the federal government severely restricts what local government entities can do.
What they tried to control — not limiting the number of providers — went the
opposite way — there are only about seven providers now in the U.S.
Most of the language is taken out of federal law; Section 5 talks about non -
franchised competitors. The franchise would be for ten years. To renew, a
written request is required between 30 and 36 months from termination date.
Minutes of Administrative Work Session Monday, January 7, 2008
Page 2 of 4 Pages
The County needs to adopt an Ordinance indicating that anyone new who wants
to provide cable service in the County will have to obtain a franchise. The local
providers, Chambers, Bend Cable and Crestview, do not want unfranchised
competition.
Free cable service will be provided in County buildings. The franchise could
generate about $350,000 a year, which could be used to cover the cost of
broadcasting meetings; the rest could be used in part to pay for public
information costs. Section 26 addresses a requirement to broadcast Board
meetings live.
Fixed position cameras could be installed, but someone would have to come in
to do the camera work. There will have to be changes to make the room more
broadcast - friendly. He would also like to raise the dais so the Board is more
visible to the public. Commissioner Luke disagreed; he likes being on the same
level and not looking down at people.
The amount will vary month to month, based on gross receipts, depending on
the providers' revenue each month. The fee can only be on cable service, not
on internet or data lines. About 9,000 people subscribe to cable service outside
of the city limits at this time.
This item will come back to the Board for formal approval on either January 23
or January 30.
5. Update of Commissioners' Meetings and Schedules.
Commissioner Baney will be going to the NACo conference in March.
Commissioner Daly will go to the NACo public safety committee retreat later
this month, but does not plan to attend the NACo conference in March.
6. Other Items.
David Inbody reviewed the proposed employee survey and has made some
changes based on the Board's discussions. Questions are being developed in
this regard.
Minutes of Administrative Work Session Monday, January 7, 2008
Page 3 of 4 Pages
He said the questions primarily relate to job satisfaction, including what
attracted the person to work for the County; personal satisfaction; what does
Deschutes County value in its employees; leadership questions; expectations of
work; teamwork and customer service; education and training; communication;
and collecting employee information. Commissioner Baney asked if there is a
way to get suggestions to make the County better; and she asked if they will
know what is meant by Deschutes County leadership.
Being no further items addressed, the meeting adjourned at 2:45 p.m.
DATED this 7th Day of January 2008 for the Deschutes County Board of
Commissioners.
ATTEST:
rgo—k&c_
Recording Secretary
nnis R. Luke, Chair
Tammy Baney, Vice Chair
Michael M. Daly, C$nmissioner
Minutes of Administrative Work Session Monday, January 7, 2008
Page 4 of 4 Pages
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JANUARY 7, 2008
1. Continued Discussion of Proposed Urban Renewal District at Bend Airport
2. Consideration of Economic Development Grant Requests
3. Discussion of Policy No. F -12, Investment Policy Guidelines
4. Update on Cable TV Franchising
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St, Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388 -6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
a
-( Effective Date: January 7, 2008
Deschutes County Administrative Finance Policy No. F -12
INVESTMENT POLICY GUIDELINES
STATEMENT OF POLICY
All Deschutes County investments must be made in accordance with State Law and in accordance with
the Deschutes County Investment Policy. Investment policies must be approved by the State of Oregon
Short-Term Fund Board. This policy was designed after the model investment policy recommended by
the Oregon Short-Term Fund Board and incorporates State Law requirements and restrictions, and was
approved by the Oregon Short-Term Fund Board.
APPLICABILITY
This policy applies to all Deschutes County investments.
POLICY AND PROCEDURE
The Deschutes County Treasurer is the portfolio manager. It is the policy of Deschutes County to invest
public funds in a manner which will provide the maximum security while providing liquidity to meet the
daily cash flow demands and receive the highest investment return while conforming to all State Statutes
governing the investment of public funds and this Investment Policy.
SCOPE: This investment policy applies to activities of Deschutes County with regard to investing the
financial assets of all funds for which investment authorization has been given, including but not limited
to the following funds:
A. General Fund
B. Special Revenue Funds
C. Capital Project Funds
D. Enterprise Funds
E. Debt Service Funds
F. Internal Service funds
G. Unsegregated Tax Account
H. County Service District Funds
I. Trust and Agency Funds
Funds held and invested by trustee or fiscal agents are excluded from these rules; however such funds are
subject to the regulations established by the State of Oregon.
Funds of Deschutes County will be invested in compliance with ORS 294 and other applicable statutes.
Investments will be in accordance with this policy and any written administrative procedures. Investment
of any tax - exempt borrowing proceeds and any debt service funds will comply with the "arbitrage"
restrictions of Section 148 of the Internal Revenue Code of 1986.
Cash will be co- mingled for investment opportunities. Other than bond proceeds or other unusual
situations, the total of all funds ranges from $80,000,000 to $150,000,000 over the fiscal year.
Policy #F -12, Investment Policy Guidelines Page 1 of 7
Funds of other agencies, jurisdictions, district or entities for which the County Treasurer serves as
custodian will not be invested without written authorization from their governing body, and the
Deschutes Board of County Commissioners.
OBJECTIVES:
Deschutes County's Investment Objectives are:
Preservation of capital and the protection of investment principal.
Conformance with Federal, State and other legal requirements.
Maintenance of sufficient liquidity to meet operating requirements.
Diversification to avoid incurring unreasonable risks regarding specific security type or individual
financial institutions.
Attainment of a market rate of return throughout budgetary and economic cycles.
DELEGATION OF AUTHORITY:
The County Treasurer is designated as the Investment Officer for Deschutes County and is responsible
for investment decisions and activities. The investment officer shall be responsible for all transactions
undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The
administration of the cash management program is handled by the County Treasurer who is responsible
to manage the day -to -day operations of the County's investment portfolio, place purchase orders and sell
orders with dealers and financial institutions and prepare reports as required.
INVESTMENT LIMITATIONS:
Specific investment types shall not exceed the percentage of the total investment portfolio indicated
below. All securities are also included on the list of "U.S. Government Agency Securities for Local
Government Investments under ORS 294.035 and 294.040." This list is maintained by the Office of the
Oregon State Treasurer.
Securities issued by a single financial institution (Banker's Acceptance and Certificates of Deposit) will
be limited to 30% of the total portfolio.
SUITABLE AND AUTHORIZED INVESTMENTS
The following investments will be permitted by this policy, ORS 294.035 and
294.810:
• U.S. Treasury Obligation (bills, notes and bonds)
• U.S. Government Agency Securities and Instruments of Government
Sponsored Enterprises
• Banker's Acceptances (BA's) from qualified institutions
• State of Oregon Investment Pool
Policy #F -12, Investment Policy Guidelines Page 2 of 7
• Certificates of Deposits (CD's)
(Subject to ORS 295 collateralization)
• Certificate of Deposit Account Registry Services (CDARS)
• Repurchase Agreements
• State and Local Government Securities
• Corporate Indebtedness
PORTFOLIO DIVERSIFICATION
Diversification will be sought within the following guidelines with the purpose of reduction of overall
portfolio risk. The investments shall be diversified by investment type, issuer and maturity:
U.S. Treasury
US Government Agencies
State of Oregon Investment Pool
Certificates of Deposit
Banker's Acceptances
Commercial Paper & Corporate Notes
State & Local Government Securities
Repurchase Agreements
Corporate Indebtedness
100%
75%
50% in any single government sponsored enterprise
100% or the maximum imposed by statute
25% of total portfolio
30% in any single qualified financial institution
25% of total portfolio
30% in any single qualified financial institution
20% of total portfolio
5% in any one corporation, subsidiaries or affiliates
25% of total portfolio
25% of total portfolio
10% in any single qualified financial institution
10% of total portfolio
Maximum 18 month maturity
COMPETITIVE SELECTION OF BIDS OR OFFERS:
Before the investment officer invests funds, competitive offers or bids will be sought from at least two
institutions, or a decision to invest will be based on data received from at least two institutions. The most
favorable offer or bid will be awarded the transaction.
Policy #F -12, Investment Policy Guidelines Page 3 of 7
MATURITY SCHEDULING:
To the extent possible, the County will attempt to match its investments with anticipated cash flow
requirements.
No investment security shall have a maturity of more than 18 months, with the exception that a maximum
of 20% of the total portfolio may include investments beyond 18 months, but not more than 24 months.
The investment portfolio operates on a policy of buying securities and holding them until their specified
maturity date, but during certain market conditions when it becomes advantageous, the Portfolio Manager
may sell securities prior to their maturity date.
SAFEKEEPING AND COLLATERALIZATION:
Investment securities purchased by the Portfolio Manager will be in safekeeping with the Bank's
Investment Division Safekeeping Department. If it is felt necessary to safe keep with a third party, the
Trust Department of the bank will be considered to be a third party for the purpose of safekeeping of
securities purchased from that bank. Another permissible option would be to use a third party bank to
provide safekeeping for all purchased securities. The purchase and sale of all securities will be on a
payment versus delivery basis. The custodian shall issue a safekeeping receipt to the Treasurer listing
the specific instrument, rate, maturity and other pertinent information. All other repurchase agreements
shall require safekeeping and a master repurchase agreement.
Deposit -type securities (i.e. certificates of deposit) shall be collateralized through the Collateral Pool
Manager as required by ORS 295.015 for any amount exceeding FDIC coverage. Other investments will
be held by the custodian as evidenced by safekeeping receipts.
QUALIFIED INSTITUTIONS:
The investment officer shall maintain a list of all authorized broker /dealers and financial institutions
which are approved for investment purposes or investment dealings. Any firm is eligible to make an
application to Deschutes County and upon due consideration and approval will be added to the list.
Additions or deletions to the list will be made at the Portfolio Manager's discretion. At the request of
Deschutes County, the firms performing investment services shall provide their most recent financial
statements or Consolidated Report of Condition (call report) for review. Further, there should be in
place, proof as to all the necessary credentials and licenses held by employees of the broker /dealers who
will have contact with Deschutes County as specified by but not necessarily limited to the National
Association of Securities Dealers (NASD), Securities and Exchange Commission (SEC), etc. Deschutes
County shall conduct an annual evaluation of each firm's credit worthiness to determine if it should
remain on the list. Securities broker /dealers not affiliated with a bank shall be required to have an office
located in Oregon and/or be classified as reporting dealers affiliated with the Federal Reserve as primary
dealers.
PRUDENCE:
The standard of prudence to be used by the County Treasurer in the context of managing the overall
portfolio shall be the prudent investor rule, which states, "Investments shall be made with judgment and
care, under circumstances then prevailing, which persons of prudence, discretion and intelligence
exercises in the management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived."
Policy #F -12, Investment Policy Guidelines Page 4 of 7
INDEMNITY CLAUSE:
The County shall defend and indemnify the County Treasurer and staff from personal liability for losses
that might occur pursuant to administering this investment policy as long as the County Treasurer and
staff exercise prudence in accordance with this policy, and act within the boundaries of this Policy.
ETHICS & CONFLICTS OF INTEREST:
Officers and employees involved in the investment process shall refrain from personal business activity
that could conflict with the proper execution and management of the investment program, or that could
impair their ability to make impartial decisions. Employees and investment officials shall disclose any
material interests in financial institutions with which they conduct business. They shall further disclose
any personal financial /investment positions that could be related to the performance of the investment
portfolio. Employees, officers and their families shall refrain from undertaking personal investment
transactions with the same individual with whom business is conducted on behalf of the County.
Officers and employees shall, at all times, comply with the State of Oregon Government Standards and
Practices code of ethics set forth in ORS 244.
PERFORMANCE EVALUATION:
The performance of the County's portfolio shall be measured against the performance of the Oregon
Local Government Investment pool, and the three -month and twelve -month Treasury Bills.
ACCOUNTING METHOD:
Deschutes County shall comply with all required legal provisions and Generally Accepted Accounting
Principles (GAAP). The accounting principles are those contained in the pronouncements of
authoritative bodies including but not necessarily limited to, the American Institute of Certified Public
Accountants (AICPA); the Financial Accounting Standards Board (FASB); and the Government
Accounting Standards Board (GASB).
An investment fee of 5% of the total interest earned on all invested funds will be deducted and credited
to the County Finance Internal Service Fund each month. After deducting the investment fee, interest
earnings will be credited on a last day of each month to the funds from which the investment was made
based on the average daily balance in the fund.
INTERNAL CONTROLS
The investment officer is responsible for establishing and maintaining an adequate internal structure
designed to reasonably protect the assets of the County from loss, theft or misuse. The concept of
reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be
derived and (2) the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the investment officer shall establish a process for an annual independent review by an
external auditor to assure compliance with policies and procedures. The internal controls shall address
the following points:
- Control of collusion.
Policy #F -12, Investment Policy Guidelines Page 5 of 7
- Separation of transaction authority from accounting and record
keeping.
- Custodial safekeeping
- Avoidance of physical delivery of securities whenever possible
and address control requirements for physical delivery where
necessary.
- Clear delegation of authority to subordinate staff members.
- Written confirmation of transactions for investments and wire
transfers.
- Compliance and oversight with investment parameters including
diversification and maximum maturities.
REPORTING REQUIREMENTS:
The Deschutes County Treasurer will provide a monthly report to the County Commissioners and the
County Administrator. This report will include but not necessarily be limited to: portfolio activity,
individual securities held at the end of the reporting period, average weighted yield to maturity of
portfolio on investments as compared to applicable benchmarks, and investments by maturity date.
Additionally, in accordance with Generally Accepted Accounting Principles, investments are reported in
the County's Comprehensive Annual Financial Report at market value.
REVIEW:
This policy shall be reviewed and modified, if appropriate, by the Deschutes County Board of
Commissioners or if market changes warrant review. Annual readoption by the reviewing authority is
required by ORS 294.135a. In addition an Investment Committee consisting of five members will meet
and review any changes to this Policy. This committee will consist of one County Commissioner and
four additional members with backgrounds such as a Banker, Security Broker, Controller /Chief Financial
Officer, or Government Finance Manager.
AUTHORIZED FINANCIAL INSTITUTIONS:
BANKS
Bank of America
Bank of the Cascades
Columbia River Bank
Community First Bank
Key Bank
Liberty Bank
Sterling Savings Bank
South Valley Bank & Trust
Umpqua Bank
Policy #F -12, Investment Policy Guidelines Page 6 of 7
OTHER
US Bank
Washington Mutual
Wells Fargo
Oregon Local Government Investment Pool
Piper Jaffray
RBC Dain Rauscher
Seattle- Northwest Securities Corporation
UBS Financial Services
Approved by the Deschutes County Board of Commissioners January 7, 2008.
Dave Kanner
County Administrator
Policy #F -I2, Investment Policy Guidelines Page 7 of 7
ti
Tashman Johnson LLC
Coraxrcltants in Policy, Planning & Project Management
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES
FOR BEND MUNICIPAL AIRPORT AREA
Tashman Johnson LLC
Elaine Howard Consulting, LLC
Jeannette Launer, Attorney
16 December 2007
Jeffrey Tashman 503.245.7828 • Nina Johnson 503.245.7416 • Fax 503.245.3171
6585 S.W. Parkhill Drive • Portland, Oregon 97239 -2655
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES.. MURPHY CROSSING
I. INTRODUCTION
The City of Bend ( "City ") is interested in assisting Deschutes County in establishing an urban
renewal district for the area including and adjacent to the Bend Municipal Airport, at the
intersection of Butler Market Road and Powell Butte Highway. The purpose of the urban
renewal plan would be to fund taxi -way improvements for a newly constructed runway and for
airport related infrastructure improvements. The Cessna corporation has indicated it will
continue the operations of Columbia Aircraft Manufacturing Corporation, which it has
purchased, at the airport and the City anticipates additional airport- related development.
This memorandum describes the proposed scope, schedule and budget for this work, as well the
team of consultants that would participate in the process. We welcome any questions or
comments and would be happy to refine any aspect of the proposal to meet the needs of the City.
II. PROPOSED SCOPE OF WORK
We propose to undertake the urban renewal planning process as follows:
A. Public Involvement
Public involvement in all phases of urban renewal planning is required by law, and is
clearly going to be important to the success of this project. The planning process should
address the background concerns about urban renewal as well as the specific goals,
objectives, projects and impacts of a proposed Urban Renewal Plan.
The County may wish to provide for public involvement through public workshops,
meetings and open houses. We will assist in facilitating this process by advising the
County regarding the scope and schedule for the meetings, providing materials, both
graphic and narrative, and being available as resource people for answering questions and
comments from the public.
B. Initial Consultation with Affected Taxing Districts
Special districts, including Rural Fire District #2 and the Bend Library District provide
public facilities and services that are funded through property taxes that would be
affected by tax increment financing of an Urban Renewal Plan. We would provide
assistance as requested by the County for meetings with taxing district representatives,
likely including preliminary analysis of property tax impacts on the districts and response
to specific questions.
C. Preparation of Draft Urban Renewal Plan and Report
This task entails preparing a full draft urban renewal plan and accompanying report.
Work from the initial financial feasibility analysis will be used where appropriate. Drafts
of key parts of the urban renewal plan and report will be submitted for staff review, and
revised as necessary prior to their being presented to the public as part of task A. Public
presentations would be at times to be determined by staff.
Tashman Johnson I,L,C 2 16 December 2007
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES: MURPHY CROSSING
The urban renewal plan and report will contain the following elements:
1. Urban Renewal Plan
a) A description of each urban renewal project to be undertaken
b) An outline of the major project activities planned for the urban
renewal area or areas. (A "project" may be a site specific
undertaking, a series of related undertakings or a program of
activities.)
c) A map and legal description of the urban renewal area.
d) An explanation of how the plan relates to local objectives, such as
relevant objectives of the comprehensive plan, target area plans
and other public policy statements.
e) An indication of proposed land uses (which must conform to the
comprehensive plan and zoning code).
f) A description of relocation methods for residents or businesses that
must move because of Agency projects
g) If public acquisition of property is required by the plan, a
description of property to be acquired by the Agency (if any) and
how it will be disposed of (e.g. sale or lease), along with a
schedule for acquisition and disposition.
h) A limit on the maximum amount of indebtedness to be issued to
carry out the plan.
i) A description of what types of changes to the plan are to be
considered substantial amendments. Substantial amendments must
be adopted using the same process as the adoption of the original
plan. The following amendments must be considered substantial:
(1) expanding the urban renewal area by more than one percent;
and (2) increasing the maximum amount of indebtedness that may
be issued.
j)
If the plan calls for the development of a public building (e.g. a fire
station), an explanation of how the building serves or benefits the
urban renewal area.
2. Urban Renewal Report
a) A description of the physical, social and economic conditions
within the urban renewal area and the impact of the plan, including
fiscal impacts, in terms of increased population and the need for
additional public services.
b) The reasons why the urban renewal area (or areas) was selected.
Tashman Johnson LLC 3 16 December 2007
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES: MURPHY CROSSING
c) The relationship between each urban renewal project and the
conditions within the area.
d) The estimated costs of the projects and the sources of project
funding.
e) The completion date for each project.
f) The amount of tax increment funds that are estimated to be
required and the year in which the Agency plans to pay off all
outstanding tax increment indebtedness.
g) A financial analysis that shows the plan to be financially feasible.
h) An analysis of the impact on the tax rates and /or revenues of the
taxing districts that overlap the urban renewal area; and
1) A relocation report which includes
j) An analysis of businesses or residents that may be required to relo-
cate
k) A description of the methods to be used in the relocation program;
and
1) An analysis (number and cost range) of the existing housing units
that may be destroyed or altered and the housing units that may be
added.
D. Urban Renewal Plan Approval
This task consists of the process of public consideration of the Plan. The Report is not
formally approved but is used as a basis for the findings in the approving ordinance.
1. Planning Commission Review
The Plan and Report must be presented to the Planning Commission for its
recommendation before the Plan may be presented to the Board of County
Commissioners for its approval. We will provide the body of a staff report to the
Planning Commission, provide special display materials needed and attend and
assist with the meeting, if so requested by the County.
2. Consultation with Affected Taxing Districts
Consultation with affected taxing districts will occur throughout the preparation
of the Plan and Report. The consultant will provide special materials needed and
attend meetings as necessary for the ongoing consultation with taxing districts.
During the adoption process, the proposed Plan and Report will be sent to the
governing body of any taxing district that levies taxes within the urban renewal
area ( "affected" or "overlapping" taxing districts.) Any written recommendations
of these taxing districts must be accepted, rejected or modified by the Board of
County Commissioners in adopting the Plan and the consultant will assist with
modifications to the adopting ordinance as necessary.
Tashman Johnson L[.0 4 16 December 2007
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES: MURPHY CROSSING
3. Designation of Governing Body of Deschutes County Urban Renewal
Agency and Recommendation by Urban Renewal Agency of Approval
of Plan and Plan Amendments
Deschutes County does not currently administer urban renewal plans, and an
urban renewal agency has not been "activated" in the County. We will assist in
preparing an ordinance for adoption by the Board of County Commissioners that
declares that blighted areas exist in the County and designates the governing body
of the Agency. (Typically the Board would designate itself as the Agency
governing body.) Subsequently, the Urban Renewal Agency will be asked to
recommend approval by the Board of County Commissioners of the Plan.
4. Notice Requirements ( "Super Notice ")
Direct notice of the public hearings on the ordinance adopting the Plan must be
sent to each individual or household within the school district containing the
urban renewal area. We will provide the text of the required notice.
5. Public Hearing
At the public hearing on the ordinances, the Board of County Commissioners
would hear the report and recommendations of the Urban Renewal Agency, take
public testimony and consider the recommendations of the Planning Commission
and of affected taxing districts, if any. Any written recommendations of the
affected taxing districts must be formally accepted, rejected. The consultants will
attend and assist with the presentation of the Plan to the Board of County
Commissioners.
At this point or earlier, Council may direct that revisions be made to the Urban
Renewal Plan and /or Report. The consultants will make such revisions as a part
of Task C. Normally, recommendations of the Planning Commission are
conveyed to Council but changes to the proposed Plan and accompanying report
in response to these recommendations are not made unless directed by Council.
6. Ordinance Requirements
The approving ordinance must be non - emergency and must incorporate the Plan
(not the report) by reference. During the period between the adoption of the
ordinance and its effective date, the ordinance can be referred to voters for their
approval.
The ordinance must contain findings, supported by the Report and other
information, that:
• Each urban renewal area is blighted;
• The rehabilitation and redevelopment of the area(s) is necessary to protect the
public health, safety or welfare.
Tashman Johnson LLC 5 16 December 2007
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES: MURPHY CROSSING
• The plan conforms to the comprehensive plan and economic development
plan, if any, of the municipality and that the plan provides an outline of
planned urban renewal projects.
• That relocation requirements have been met.
• That any property acquisition called for in the plan is necessary to achieve the
objectives of the plan.
• That the plan is economically sound and feasible.
• That the city or county will assume any responsibilities given to it under the
plan.
III. PROPOSED SCHEDULE AND BUDGET
A proposed schedule for the scope of work described in Section II. is shown below. It calls for a
8 month effort.
Urban Renewal Plan and Report Preparation
December, 2007 — June, 2008
Urban Renewal Plan Approval
July — August, 2008
The work will be done on a time and materials basis, with a proposed not -to- exceed budget of
$26,800.00 as shown in the table below:
Task
Hours
Cost
Tashman
Howard
Launer
A: Public Involvement
12
24
$ 4,800.00
B. Initial Consultation with Affected Taxing Districts
8
12
$ 2,700.00
C. Preparation of Urban Renewal Plan and Report
30
30
12
$10,650.00
D. Urban Renewal Plan Approval
20
10
12
$ 6,650.00
Expenses (Travel mileage, air fare, hotel, food, car rental)
$ 2,000.00
Hourly Billing Rates
$26,800.00
Tashman
$150.00
Howard
$125.00
Launer
$ 200.00
The County would be expected to contribute use of its GIS capabilities, take responsibility for
scheduling and publicizing of meetings and prepare a legal description of the urban renewal area.
IV. CONSULTANT TEAM
The consultant team will consist of Jeff Tashman, Tashman Johnson LLC as project manager and
principal urban renewal planner, Elaine Howard, Elaine Howard Consulting, LLC as assisting
urban renewal planner and Jeannette Launer as legal and process advisor.
Tashman Johnson LLC 6 16 December 2007
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES: MURPHY CROSSING
A. Jeff Tashman
Jeff Tashman is principal of Tashman Johnson LLC and he has worked as the City's urban
renewal consultant since the early nineties, when he prepared a thorough revision to the
Central Bend Urban Renewal Plan. He assisted the City in implementing the Measure 50
option choice and establishing its maximum indebtedness. He has prepared feasibility
studies for Agency bond issues. Recently, Jeff prepared the Juniper Ridge Urban
Renewal Plan, and participated in an initial feasibility study of financing infrastructure
needs for Murphy Crossing. More information on Jeff will be provided upon request.
B. Elaine Howard
Elaine Howard is a seasoned urban renewal professional who has been working in
association with Jeff on a variety of projects, including an urban renewal plan and report
for both the City of Albany and the City of Salem, an incorporation study for White City
(Jackson County), an economic impact analysis of a large mixed use development for the
City of Spokane, a request for development proposals for the City of Troutdale, and a
variety of urban renewal plan amendments for the Portland Development Commission.
Elaine's role has been to provide the research, coordinate with the consultant team and
draft the reports. She has been responsible for coordinating information and timelines
with staff from the various cities.
Prior to restarting her consulting firm, Elaine was in the real estate development business.
She has completed a number of projects including seven residential subdivisions where
she was the land developer. Her firm also has done single- family developments,
including the acquisition, rehabilitation and sale of properties, and the development of
new single - family housing.
Elaine started her career in public /private partnerships while working for the Portland
Development Commission. While there, Elaine managed the second phase of
development for the acclaimed RiverPlace development in the South Waterfront Urban
Renewal Area. This project consisted of extending the Esplanade along the riverfront,
relocating an electrical substation, and the development of housing and retail space in the
area. She also co- managed the development of middle income housing in the South Park
Blocks Urban Renewal Area.
Elaine coordinated a home ownership program which consisted of purchasing vacant and
abandoned houses, rehabilitating them and selling them to low income citizens, and
managed the federal Urban Homestead Program, another homeownership program.
Along with the development of over 800 middle income housing units in downtown
Portland, Elaine managed a number of infrastructure projects including streetscape
improvements in both the St. Johns neighborhood in North Portland and the Thurmond
Vaughn neighborhood in Northwest Portland. These projects involved coordinating with
a variety of stakeholders, including neighborhood associations, private individuals,
developers, and other government entities. After leaving the Development Commission,
Elaine provided consulting services to them for a number of years.
Tashman Johnson LLC 7 16 December 2007
PROPOSAL FOR URBAN RENEWAL PLANNING SERVICES: MURPHY CROSSING
C. Jeannette Launer, Attorney
Jeannette and Jeff have over twenty years of experience working together, starting with
the Oregon Legislature while Jeff was working in Tualatin and in a wide variety of urban
renewal projects since 1991. Jeannette began her career in urban renewal as chief legal
officer for the Portland Development Commission (1985 -1994) where she worked
directly with national and regional developers to develop and finance projects through
public- private partnerships. Major projects included: Pioneer Place retail center;
RiverPlace mixed -use residential community; Fountain Plaza (KOIN Tower) mixed use
office, retail, residential; and the Oregon Arena. Jeannette supervised Jeff's work on
substantial amendments to the five then - existing urban renewal plans to comply with
requirements of Measure 50.
In her subsequent practice as Of Counsel to Schwabe Williamson & Wyatt (1994 -1996)
and Stoel Rives (1996 -1998) and in her current position as sole practioner, Jeannette has
continued to serve clients on urban renewal issues. She served as the attorney /consultant
to the Association of Oregon Redevelopment Agencies (AORA) for whom she assisted in
drafting the urban renewal provisions of a constitutional amendment limiting property
taxes, Measure 50, and its implementing statutes that revised the state property tax
system in 1997. With Tashman, she lobbied successfully to preserve the funding of
existing urban renewal districts and has continued lobbying efforts in subsequent sessions
to preserve and enhance tax increment financing and public redevelopment opportunities.
In other work, Jeannette has helped to establish urban renewal districts and
redevelopment agencies for various jurisdictions in Oregon. She works with jurisdictions
to enhance their redevelopment opportunities by amending their urban renewal strategies
and existing implementation in urban renewal plans.
Tashman Johnson LLC 8 16 December 2007