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2008-02-13 Work Session Minutes
Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 13, 2008 Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy (Baney) Melton. Also present were Dave Kanner, County Administrator; Joe Stutler, Forester; Tom Blust, Road Department; Erik Kanner, Deputy County Administrator; Anna Johnson, Communications; media representative Hillary Borrud of The Bulletin and approximately ten other citizens. Chair Luke opened the meeting at 1:30 p.m. 1. Forester Update. Joe Stutler brought up the idea of an Ordinance to deal with the unprotected lands, which totals about 175,000 acres. SB 360 implements the Fire Protection Act of 1997. (A copy of information on this proposal is attached.) In the unprotected areas, if someone wants to burn outside at any time, they can; and if the fire gets out of control, there is no way to address the problem. The most important aspect is the education piece. The plan has universal support of other groups, including the Rural Fire Protection Districts. Dave Kanner explained that this is a major piece of work for Mr. Stutler, and he needs to know if the Board wants to pursue it. Mr. Kanner was directed to come back with draft regulations regarding outdoor burning and other aspects. 2. Update regarding Proposed Wimp Way Closure. Tom Blust gave an overview of the proposal, which is part of a preservation project the Oregon Department of Transportation is planning for the Highway 97 corridor. This includes making changes for safety reasons. Minutes of Administrative Work Session Wednesday, February 13, 2008 Page 1 of 6 Pages Bob Bryant of ODOT indicated that they would like to investigate closing Wimp Way. Mr. Blust said that staff met with ODOT and it was determined this closure would constitute a land use action. ODOT would like a letter from the County outlining the process that needs to be followed. When the land use application is made, Community Development staff will decide if a hearing is required. If it were, it would go before a Hearings Officer; after which that decision could be appealed to the Board. Aaron Palmquist, representing Crooked River Ranch residents, said that there is concern from residents of Crooked River Ranch regarding traffic during a wildfire evacuation or other emergency. (He distributed a document for the Board to review.) Commissioner Luke stated that a gate would be installed to allow access during emergencies. Mr. Palmquist said that having to open an emergency gate takes time, and that although ODOT has statistics on file, there is concern whether the numbers are accurate. He feels that Wimp Way should remain as a safety corridor for Crooked River Ranch and a couple of other developments. Perhaps access could be directed through the State park. Commissioner Luke stated that the State does not want to do that, nor is the railroad very cooperative in this regard. Mr. Bryant stressed that ODOT's focus is safety, and they have to balance this against convenience and the value of having an additional ingress /egress for emergency situations. Considering the growing traffic volume and speeds, the access would be closed for the same reason, safety. Because of increasing volume and speed of traffic, higher rates of crashes are being experienced. ODOT wants to limit the number of access points and focus on those that can be properly developed. There is a potential for an emergency, but Lower Bridge Way and the adjacent network should be sufficient to adequately address this. In trying to reach a balance, the hazard that exists with the approach at Highway 97 far exceeds the need for an emergency exit. A turn lane can cost $200,000 or more, depending on land acquisition. Commissioner Luke explained that ODOT just does not have the funds to put interchanges and improvements everywhere they are needed. Mr. Palmquist said that there are three lanes at Lower Bridge. Under the plan, it would increase to three going south and one going north. If Wimp Way closes, there will still be traffic going to Jefferson County. They would have to cross three lanes of traffic to make that turn. He's been told that lighting won't be added. He and his group want to remain involved in this process and be kept advised of what is decided. Minutes of Administrative Work Session Wednesday, February 13, 2008 Page 2 of 6 Pages Mr. Palmquist asked what the process is to find out if there is public interest. Commissioner Luke replied that there would likely be a hearing before the Hearings Officer, and if there is enough public interest and feedback, it could end up coming to the Board. He feels there needs to be a lot more outreach from ODOT, not just to Crooked River Ranch residents but also to others in the area. Mr. Bryant said that the word is out there about the proposal, although not everyone is pleased with the idea. Mr. Palmquist said that they could perhaps look at other possibilities, such as lighting or alternative access points. Joe Stutler noted that he was the first one at the latest fire, and is somewhat familiar with the issues relating to access. 3. Continued Discussion of SB 994 Projects. Tom Blust distributed information regarding ODOT payments to counties per SB 994. (A copy of the documents is attached.) Needs were evaluated based on safety, development and geometrics, and also whether cities would support specific projects. Both Bend and Redmond indicated support for the 19th Street extension project. Funds will have to be appropriated for the next fiscal year's project and Mr. Blust and ODOT need to know which projects the Board would support. Some locations are experiencing safety issues, such as the Burgess /Huntington intersection. Mr. Kanner said that if this location was addressed, there should still be enough to cover Deschutes Junction. Commissioner Luke said perhaps both Bend and Redmond would help with the Deschutes Junction area funding. 4. Discussion regarding Request for Snowmobile Use at Paulina Lake Road. Peggy Spieger (Oregon State Snowmobilers Association) and Neil Mackey came before the group. Mr. Mackey referred to an oversized map of the area. He said the issue is Paulina Lake Road is now a County road, not a Forest Service road, and the Oregon State Police is citing people for riding their snowmobiles on a public roadway. There does not appear to be any conflict between traffic and snowmobiles, and the Forest Service did not have an issue with this mixed use. Minutes of Administrative Work Session Wednesday, February 13, 2008 Page 3 of 6 Pages Ms. Spieger added that any violation on a snowmobile goes on the person's regular driving record. Commissioner Luke asked if there is any signage that could be used to indicate snowmobiles are allowed on the road. Tom Blust stated that they are only allowed in official, posted areas under State statute. Ms. Spieger said that no one wants to take care of the road in the winter. Her group takes care of that and also the snow park areas. Mr. Mackey stated that 110 one in the Sheriff's Office is aware of any conflicts, but the snowmobilers have to follow the rules of the road. Ms. Spieger said that the ten -mile lot and the six -mile lot have both become crowded. The Club has built shelters for winter use that are utilized by a wide variety of people recreating in the winter months. Mr. Blust said the County maintains the road to the subdivision access in the winter, and the State contracts for the road to be plowed up to a certain point. Mr. Blust was instructed to draft a Resolution to have the road appropriately posted to allow snowmobile use. 5. Consideration of Economic Development Grant Requests. • Central Oregon Youth Investment Foundation — Challenge Obstacle Course — Commissioner Luke disclosed that he is president of the Foundation. He said the course would be built to police standards, and that the group has been raising a lot of money locally for this project. Commissioners Luke and Daly granted $1,500 each; Commissioner Melton granted $500 but said she may grant more after July. • Bend Area Habitat for Humanity — Alford Village, Initial Engineering — Commissioner Melton said that she is on the advisory board for Habitat. Commissioner Melton granted $1,000 and Commissioners Luke and Daly granted $500 each. Minutes of Administrative Work Session Wednesday, February 13, 2008 Page 4 of 6 Pages • Family Access Network Foundation — Breakfast Fundraiser — Commissioner Melton stated that she started the Foundation Board some years ago. The three Commissioners granted $1,000 each. 6. Update of Commissioners' Meetings and Schedules. • Agenda Items for February 19 Meeting with Department Heads: Dave Kanner said that at the Department Goals and Objectives meeting, the group came up with a sixth goal, ensuring fiscal responsibility in County operations. It was felt that objectives regarding the use of funds should be a separate goal. A discussion of County Goals and Objectives and a Value Statement will be on the February 19 agenda. • La Pine Public Meeting: The group discussed when to have a public meeting in La Pine regarding the next steps in the groundwater issue. It is scheduled for March 19 from 6 to 9 p.m., and March 20 will be scheduled as well if there is not enough time to hear citizens on March 19. Commissioner Luke said that there should be a time limit indicated in the notice. Mr. Kanner stated that there will not be a lengthy presentation or a question and answer session this time, but it still may be difficult to get through everyone's testimony in one evening. The Commissioners said that the testimony needs to be on the local rule and financing aspects, not on the science or research. The hazard has already been declared to exist and the various agencies agree, so testimony should not be allowed on that aspect. There was concern that the Advisory Committee may not be ready to make a recommendation on the financing aspects by that date. Commissioner Melton pointed out that the Board is not going to make a decision in any case prior to hearing those recommendations. Mr. Kanner and Tom Anderson will recommend the wording of the notice. 7. Other Items. • In regard to changes in the transient lodging tax, Mr. Kanner stated that there are individuals in the industry who would like to have a face -to -face meeting with the Board. Commissioner Luke said that this is fine, but he wants it to be noticed and treated as a regular public meeting since the Board would be in attendance. Mr. Kanner added that any tax issue must be referred by March 20 to be on the May ballot. Minutes of Administrative Work Session Wednesday, February 13, 2008 Page 5 of 6 Pages • Mr. Kanner said that he will be out of the office on March 6, 7 and 10. At 3:20 p.m., the Board went into Executive Session, called under ORS 192.660(2)(e), real property negotiations. No action was taken after the Session. DATED this 13th Day of February 2008 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary De nis R. Luke, Chair Tammy (Baney) Melton, Vice Chair Mic ael . Daly, Com - issioner Minutes of Administrative Work Session Wednesday, February 13, 2008 Page 6 of 6 Pages ES Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, FEBRUARY 13, 2008 1. Forester Update - Joe Stutter 2. Update regarding Proposed Wimp Way Closure — Tom Blust 3. Continued Discussion of SB 994 Projects 4. Discussion regarding Request for Snowmobile Use at Paulina Lake Road 5. Consideration of Economic Development Grant Requests • Central Oregon Youth Investment Foundation — Challenge Obstacle Course • Bend Area Habitat for Humanity — Alford Village, Initial Engineering • Family Access Network Foundation — Breakfast Fundraiser 6. Update of Commissioners' Meetings and Schedules • Agenda Items for February 19 Meeting with Department Heads 7. Other Items • Executive Session, called under ORS 192.660(2)(e), real property negotiations PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h). pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388 -6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. PLEASE SIGN IN Work Session Meeting Wednesday, February 13, 2008 (Please Print) Name Representing 66i, ') C4- ieffW G rg„.... A..,:„ Qcpx,k.r—Kkper.,--1---0(--, ?c ■ u c--Cc. en-c4- -G krer, (1-o �- aeXu.klz care) Joct An meisnef 74 -0A Johv, Srn a,(/ w 0 Q Ql (R L oct rI , em&r l7,41.-1 Mei5v4e2 fZes' 026,4T G F-r.--/4PrO. K R-f C.42 -I (30l<i-,R r ;, E-,/ ,);-- ROOM VIII UNE k.0., CW6 AND MAWDENANCE ASSOCIABON Aaron Palmquist Community "Ranch" Manager 5195 SW Clubhouse Road PO Box 1477 - Crooked River Ranch, OR 97760 Ranch Office 541- 548 - 8939 ex 2041 Cell 641- 788 - 0758 Fax 541-548.0278 manager@crooledrivenanch.com Croo(2ed River Rant Alternate Exit Committee Report SuGmittedto tie CRR Board of Directors Tuesday 22 January ioo8 Table of Contents 3 Executive Summary D Offing Tbe Options 5 North 7 East 9 South 1 1 Listening To The Community Evaluating The Options 14 Cost: Required to Study 14 Cost: Required to Build 15 Agencies & Parties with Jurisdiction 15 Time Required to Build 16 Known Prohibitive Regulations 16 Prohibitive Right -of -way / Easements 17 Environmental Hazards 17 Affect on Emergency Responders 18 Affect on Schools 18 Affect on Community Appendix A 20 Cove Palisades State Park: Recent Interaction 21 Cove Palisades State Park: 2002 Master Plan Excerpts 22 Appendix B Cost -risk Analysis of Northern Routes, 2003 25 Appendix C Community Survey Results: Presentation to the CRR Board: December 2007 30 Appendix D Summary of Final Report: Presentation to the CRR Board: January 2008 39 Appendix E Estimating Time Required: Example & Discussion 41 Appendix F CRR Fire Department Emergency Routes 2 Executive Summary» 1 The formation of the alternate exit committee was recommended by concerned citizens of Crooked River Ranch and was unanimously approved by the Board of Directors during their August 2007 meeting. The committee was asked to complete the following tasks: [11 Survey ranch residents to gain their perspective; [21 Examine all of the routes for an alternate exit; [31 Recommend the most viable options to the board. The committee consisted of 12 people, 6 of whom live in the northern portion of the ranch (N), 2 in the central area (C), and 4 in the south (S): Judy Berg [S1 Ben Johnson [NI Nancy Nielsen [C1 Dennis Duke [N1 Hope Johnson [S1 Bert Teitzel [N1 Gail Martin [N1, CRR Fire Dept. Liaison Aaron Palmquist [C1, CRR Manager Clyde Stryker [Si, Chair of SRD for CRR Kent Estell [S1 Will Nazarian [NJ John Williams [N1 The volunteers met as frequently as twice per month and corresponded extensively via phone and email. In addition to looking at the findings of those who had examined the issue in the past, efforts were made to examine new options. The committee also considered the option of doing nothing and concluded it was the most expensive, given it could lead to the loss of life. Hence, it was abandoned. All routes were considered and the committee concluded three warranted further investigation: 1. Extend Peninsula Drive (follow the first two miles of the Old Davenport Road alignment, swing north along the peninsula, and connect to Jordan Road near the Cove Palisades campground and admin area). 2. Build a bridge over the Crooked River and connect to Highway 97. 3. Extend Quail Road south to connect with Lower Bridge Road. A survey of the ranch residents was conducted. Its purpose was to gauge the sentiment of residents toward these options. No attempt was made to discuss cost and time. The survey revealed the vast majority of respondents prefer an all- weather, year - round, alternate entrance /exit. A slight majority of respondents favor a northern route. Most thought pursuing loch a north and a south option "made sense (see Appendix C). The following criteria was used to evaluate the merit of the 3 routes: 1. Cost Required to Study 2. Cost Required to Build 3. Agencies & Parties with Jurisdiction 4. Time Required to Build 5. Known Prohibitive Regulations 6. Known Prohibitive Right -of -ways / Easements 7. Environmental Hazards 8. Affect on Emergency Responders 9. Affect on Schools 10. Affect on Community After considering past findings, survey results, and the above criteria, the committee concluded the northern option is bureaucratically impossible. It is categorically opposed by the Oregon Dept. of Parks and Rec. Even if the ODPR altered its position, the route might impact tribal land, the rights to which are held by the equivalent of a foreign nation, thereby requiring an act of congress to proceed. The eastern route is extremely difficult. For example, the Crooked River was recently designated a "wilderness study area," which effectively prevents anyone from encroaching upon the canyon rim. If this hurdle can be overcome, a bridge and a highway interchange must be built, requiring vast funds, extensive planning, and decades to complete. Nonetheless, the committee recommends, as a long term objective, the pursuit of an eastern route to Highway 97 via Norris Lane. The committee unanimously agreed that the southern option is the most viable. They have made a motion that the CRR board of directors pursue it without delay. The most notable reasons for their decision are: 1. It's the least expensive to study and deploy, costing hundreds of thousands of dollars instead of tens of millions. 2. It requires the least amount of time. This is largely due to it having the blessing of at least two governmental agencies with jurisdiction (BLM and ODOT). 3. It helps emergency responders. 4. The community will benefit from high -speed Internet providers gaining easier access to the ranch. 3 Defining The Options Aerial de GroundPbotos of tbe Three Routes Investigated: Nortb, East, Soutb Li jvuy :suopdp 9 puuo,tD :Gpnos :suon o ?(p tht u CE L JONVH31111N1 LS R 1I]13]H jvuay :lsvj :suopdp a(plikti u a pfblO,tD lsv :suouci alp J'Ltln ci 6 mem =Z# uolld0 11111100- sans puei and my% allomo. s��1 3# mug a satin gl t - /ulna 11 9 1 Ned 1111 ie 411 )1,18t1 isaioj pet' Elm jr!dtav :(p.toN : sit optio a(putitgu puno,ID :(j1. oN :suopdp aCE Listening to the Communitj: surve» 1. Do you support the concept of an alternate route for travel on /off Crooked River Ranch in addition to that currently provided by Chinook /43rd Street? A: No. (39 or 7 %) B: Yes. (492 or 91%) C: Undecided (12 or 2 %) 2. If you answered "No" to question 1, why would you oppose such an alternate route? (Choose all that apply.) A: Simply not needed. (24 or 27 %) B: The isolation is part of CRR's charm and we /I like it. (30 or 34 %) C: Do not want to bear any cost of such a project. (34 or 39 %) 3. If you answered "Yes" to question 1, what in your view would be the primary purpose of such an alternate route? A. Emergency exit. (117 or 22 %) B. All- weather access and egress route. (113 or 21%) C. Both are viewed as nearly equal. (304 or 57 %) 4. My first choice among the basic options would be: A. South /Quail (176 or 32 %) B. North /Peninsula (217 or 41%) C. North /Bridge over canyon (149 or 27 %) 5. Does pursuing both a South and North alternative make sense to you? A: No (149 or 28 %) B: Yes (316 or 60 %) C: Undecided (64 or 12 %) 6. Do you feel strong enough about this issue to contribute funds towards making it come about? If so, in what way? (Check all that apply) A: No, I would not! (91 or 13 %) B:Yes, the use of some of the ranch association's funds. (335 or 46 %) C: Yes, a special tax assessment. (228 or 32 %) D: Yes, a personal contribution. (66 or 9 %) 7. Are you a property owner or renter? A: Owner (525 or 96 %) B: Renter (4 or 1%) C: Unidentified (14 or 3 %) Appendix C contains the presentation that was made to the board in Dec. `07. It also includes additional comments. 12 Evaluating Tbe Options Comparison of the 3 Routes Using ro Criterion 1 South: Extend Quai f Road Minimal, if needed at all. 1 Approximately 1.2 miles of flat road: • Gravel: $60,000 (minimum) • Chip Seal: $120,000 (minimum) • Asphalt: $250,000 (minimum) East: Bridge + Interchange There are five major issues, all of which will require professional analysis: 1. Where (exactly) to locate the bridge. 2. How to ascend the western slope. 3 How to get permission from the railway to cross their line. 4. How to improve Norris Lane, which will connect to highway 97. 5 How to build an interchange at Highway 97 for north- and southbound access. Bridge spanning approximately 300 feet: • Not Tess than $25 million PLUS approximately 0.3 miles of road, much of which will have a grade of 7 %: • Gravel: $150,000 • Chip Seal: $320,000 • Asphalt: $550,000 PLUS approximately 1.5 miles of flat road ($72K to $300K). PLUS a railway crossing PLUS iii eiiicut,s to Nurrii Lalic PLUS an interchange at highway 97 North: Cross the Peninsula A cost - benefit analysis was conducted in 2003 by Mr. Black. His key finding identified the most feasible route (Option #2, page 9 of this document). His other findings are highlighted in this document and his complete report is found in Appendix B. A geotechnical survey identifying the exact route across the peninsula, and its connection to Jordan Road, has not been done. Approximately 5 miles of road, plus about 0.4 miles with a grade of 7 %: • 2003 est.: $5 -7 million PLUS improvement to Jordan Road (unknown cost; depends on ODOT and Oregon Department of Parks & Recreation). PLUS improvement to existing bridge (unknown cost; depends on ODOT and Oregon Department of Parks & Recreation). See Appendix A and B • S• v� South: Extend Quaff f Road • Crooked River Ranch HOA • Deschutes County • BLM • ODOT The BLM and ODOT have stated in non - official language that they support this option. NOTE: While Jefferson County does not have direct jurisdiction over the land in question, Jefferson County may play a role in the approval and creation of this route. ime Re uiredto Bui Within 2 years of CRR Board approval. Assumptions:* - 1 year to attain approvals from BLM and ODOT, assuming they continue to favor this solution. - 9 months to attain funding - 3 months to build gee rlppenaix E tor a discussion of how the time required was estimated. East: Bridge + Htiv». Interchange • Crooked River Ranch HOA • Jefferson County • BLM • ODOT • Department of Fish & Game • DEQ • Private land owners The Crooked and Deschutes rivers were recently declared wilderness study areas, effectively stopping anyone from encroaching upon the canyon rim. ODOT has stated it wishes to reduce (rather than increase) the number of interchanges on highway 97. Within 30 years of CRR Board approval. Assumptions: * - 3 years to study this committee's recommendation (Norris Lane). - 15 years to attain approvals from all applicable governmental agencies and private parties. - 10 years to attain funding - 2 years to build * See Appendix E North: Cross the Peninsula • Crooked River Ranch HOA • Jefferson County • BLM • ODOT • Department of Fish & Game • DEQ • USF • Oregon Dept. of Parks & Rec. • Warm Springs Tribe in the 2002 ODPR Cove Palisades State Park Master Plan, the department (Appendix A): Committed to emergency -only access/ egress for CRR to connect to Jordan Road in the vicinity of the Cove Palisades. Stated they will not support an all - purpose, all- weather connection. Within 24 years of CRR Board approval Assumptions: * • 3 year to study the impact of the recommended route upon Jordan Road and the bridge in question. - 15 years to attain approvals from all applicable governmental and nongovernmental agencies. - 5 years to attain funding - 1 year to build * See Appendix E 15 South: Extend Quail Road None. No known regulations specifically prohibit the proposed route. c • • s None known. East: Bridge + Hw ». Intercijange Conservation agencies recently declared the rivers bordering the ranch a "wilderness study area." Building a bridge through such an area (while it has that designation) is virtually impossible. There appears to be a few private property owners whose land must be used or encroached upon. Nortfj: Cross 6e Peninsula While it is not an "official" regulation, the Oregon Department of Parks and Recreation stated in their 2002 master plan that they categorically oppose CRR building an all - season road that will connect to Jordan Road. See above. 16 South: Extend Quai f Road While there is already an "emergency exit" to the south, the option discussed here will improve access and egress for emergency responders. See Appendix F East: Bridge + Hw». Intercbange None known. Provides a vital second option for access and egress. Two southern exits may be too close in proximity in case of a catastrophic fire, as was nearly demonstrated in 2007. Unlike "second southern exit" which shares its primary route to Highway 97 with Chinook. Nord): Cross the Peninsula Basic Geological Issue: stability and the danger of Slides. According to Mr. Black in his 2003 study: "Although this location (Option #2, page 9 of this report) is challenging for conducting safe construction activities, there are no indications of active slides in the area." See Appendix B. Provides a vital second option for access and egress. Two southern exits may be too dose in proximity in case of a catastrophic fire, as was nearly demonstrated in 2007. Unlike "second southern exit" which shares its primary route to Highway 97 with Chinook. 17 E U U South: Extend Quai t Road A small portion of the ranch would be more readily accessible by school buses. May allow providers of high -speed Internet access to service the ranch given the distance from a trunk line to the first residence is greatly reduced. Traffic will increase along Quail because those in the west and central areas of the ranch will have a more direct route to Highway 97 and Sisters. This could possibly have a slight negative affect on the standard of living of those nearby. However, it is believed that the negative impact will be greatly offset by more immediate access to Hwy. 97 & emergency services. Will not increase traffic in those areas west of Ire herause those who live off of Ice and Steelhead Falls are the only ones who need to use that route, as they do now. East: Bridge + Hwy. Interchange Could not be used by school buses given they are prohibited from using roads with an especially steep grade (the grade of the roads in question being those on CRR). • Reduced geographic isolation of CRR residents by reducing driving time to Culver, Madras, and points north (Portland). • Most direct access to the highway 97. • Increased traffic though commercial area, thereby stimulating economic activity on the ranch. North: Cross the Peninsula Reduce bus travel time for students in the Culver School District, if the slope of new road and Jordan Road is not deemed too severe. • Reduced geographic isolation of CRR residents by reducing driving time to Culver, Madras, and points north (Portland). • Improved recreational opportunities for CRR residents (access to Cove Palisades State Park, Three Rivers Recreation Area, and the lower Metolius campgrounds). • If it is an all- weather route or emergency exit, it would provide an alternative exit for the above recreation areas in case of emergency, road failure, or rock side on the Crooked River arm of Jordan Road. • Increased exposure to traffic and crime for north residents, especially during the summer when enormous crowds descend upon Cove Palisades Park. 18 u Appendix A Interaction tvitbb KatbbN Scbbutt, Planning Manger OPRD, Nov. 13 -15, 2007 Excerpts From OPRD Cove Palisades State Park Master Plan 2002 From: BEN JOAN JOHNSON<mailto:benjocrr @msn.com> To: Kathy Schutt< mailto:Kathy.Schutt@state.or.us> Sent: Tuesday, November 13, 2007 10:04 AM Subject: Request for Help on Cove Palisades Master Plan Kathy: I sent the message shown below, but subsequently was able to find a PDF version of the master plan. Let me change my questions. The document lists as one of its goals and proposals in the summary (p.12): "Offer emergency -only access /egress with the park. Site to be selected through additional discussions." How can 1 find out whether there have been any additional discussions? Also, has there been any additional changes in the thinking of the Department with concern to this issue since the document was finalized? Can you possibly point me in the right direction? Thanks! Ben Johnson From: Kathy Schutt< mailto: Kathy.Schutt@state.or.us> To: BEN JOAN JOHNSON <mailto:benjocrr@msn.com> Sent: Wednesday, November 14, 2007 5:07 PM Subject: Re: Fw: Request for Help on Cove Palisades Master Plan I am not aware of any substantive discussions since then. If you know the area, you know that constructing any road on either end of the site is extremely difficult and may not be possible. That is why we left the issue open, but not detailed in the plan, so far. Kathy Schutt Planning Manager, OPRD New address and phone number 725 Summer St NE, Suite C Salem OR 97301 503 - 986 -0745 (direct line) email address is the same Kathy. Schutt@state.or. us<mai lto: Kathy. Schutt@state.or. us> From RFN IOAN [OHNSC)Nrmailto • heniocrr4msn.com-, To: Kathy Schutt< mailto: Kathy.Schutt@state.or.us> Sent: Wednesday, November 14, 2007 6:51 PM Subject: Re: Fw: Request for Help on Cove Palisades Master Plan Thanks for the response. I was told that the "master plans" are on a five year cycle. If that is the case, you are probably working on an updated draft at this time. If that is true, what is your expected completion timeline? I am somewhat familiar with the area, and am aware that any attempt to resurrect the old Davenport Road that runs through the active slide area by the Crooked River bridge has a very low probability of success and would be very expensive. According to the Jefferson County Engineer, Mr. Rich Black, an alternative approach closer to the Deschutes Bridge would not suffer from the same level of technical difficulty. Can one assume that the position outlined in the Cove Palisades State Park Master Plan 2002 Summary of Goals and Proposals ( "Offer emergency -only Crooked River Ranch access /egress with the park. Site to be selected through additional discussions." (p. 12)) remains valid? I appreciate your assistance. Ben Johnson From: Kathy Schutt To: BEN JOAN JOHNSON Cc: Bill Crawford ; Larry Miller Sent: Thursday, November 15, 2007 8:21 AM Subject: Re: Fw: Request for Help on Cove Palisades Master Plan The master plans are often not amended for up to 20 years. We have no current plans to come back to this plan. The statement in the plan is correct in that the department would only be interested in discussing a connection that would be used for emergencies and would not be a new every day access to and from your neighborhood. The discussions would need to be successful in finding a feasible site for construction; meaning it would fit with resource constraints, not conflict with park facility placement, find funding for construction and some entity to maintain it over time. So, lots to talk about. Your main contact on such a discussion would be the park manager, Bill Crawford, and the Region Manager, Larry Miller in Bend. They would bring in other OPRD management and staff as needed. Kathy Schutt Planning Manager, OPRD New address and phone number 725 Summer St NE, Suite C Salem OR 97301 503 - 986 -0745 (direct line) 20 MASTER SUMVIRIRY ER CHA/ MD The Cove Palisades State Park is one of the premier destinarions for public recreation in cenrral Oregon. It is one of the largesr state parks in Oregon and provides camping, day use, boaring access, hiking and interpretation on the shores of Lake Billy Chinook. The park is extremely popular for its boating, warer skiing, Swilnmin° and fishing oppornmiries wirhin a highly scenic canyon serring. Primarily visitors from the Portland metropoliran area, bur also by Deschutes and Jefferson county residents heavily use the park in the summer months. And ir is very important to the local economies of rhe nearby communiries of Culver, Madras and orhers, and is well loved by the local residenrs as a beaurih;l, nearby oasis. Many of the park facilities need rehabilirarion and major ntainrenance, after years of deferring rhar work due m budget shortages. Buildings, roads, parking lots and urilities require inrensive repairs, and in some cases, replacements ro ensure rheir availability For public use in the years co come. Current staffing is nor adequate ro provide the level of visiror service and supervision expected by rhe park's visitors. interest in recreating at `The Cove" continues to grow, resulting in crowded Facilities, overflowing parking and displaced campers. Visitors expect solurions ro crowding and conflicrs and wanr to see more inrerprerarion and high quality Faciliries, in addition ro getting ro the water and finding a camping space. There are several important issues related ro the use of Jordan Road. It carries a lot of park visitor traffic as well as rraffic from the Three Rivers communities, and is often congested on peak summer days. The county road has a major landslide problem rhar needs ro be remedied. OPRD supporrs rhis work and recommends ir as a rop priority for hydro- relicensing mitigation funding. Overall, the master plan proposes actions to better accommodate existing numbers of visitors and their vehicles. Relocating and upgrading the facilities for the group camp at a more spacious sire is recommended. Some new cabins are recommended which will enhance shoulder season use without creating significant increases in peak summer use levels. The park is a good regional and local place to provide bearer inrerpretation facilities. Administrative facilities and staff housing are needed. The following is a summary of the goals and proposals described in this document: • Support rite county in securing Funding for the slide and bridge improvemenrs. Make this a hydroelecrric mirigarion priority. • Conrinue discussions wirh the county regarding the "fair share" For on -going Jordan Road maintenance funding. • Offer emergency -only Crooked River Ranch access /egress wirh rhe park. Sire to be selecred rhrough additional discussions. • Updare land managemenrlrrade agreements with Bureau of Land Management and US Forest Service and implemenr. Coordinate wirh hydroelectric license requiremenrs. In rhe long -rerm consolidare OPRD managemenr and /or ownership of lands within the park to rhose where park Facilities or public use occurs or is proposed. • Designate the Cove as an OPRD Targer Park for cnrical rehabilirarion funding, as a top priority. • Provide additional sraffing ro herrer supervise visitors in rhe summer months. Pursue hydroelectric - relared M &O funding to supporr. • Improve the management of important natural and cultural resources in the park to prorecr them from damage by visirarion or inappropriate developmenr. Use interagency parmerships to accomplish. • Remodel day use area parking, picnicking and swimming Facilities and grounds, boat ramps and docks wirhin existing use capaciries for parking wirhin the canyon. Move some parking from along the county road to inside the day use areas in new parking lots. Support closing county road to parking near day use sires. (Although rhere is space on rite lake for more boars and space on the rim for addirional parking, This plan does nor include proposals for more parking capacity on the rim and the use of shurrles co ger people and boars into the lake.) • Do nor expand regular camping. Move group camping ro Crooked River Campground. • Provide needed office, visiror contact and maintenance faciliries, and staff lodging closer ro easr entrance. • Provide additional orientation and interpretation Facilities and programs, including an improved enrrance gateway, orienarion pull -off and visiror contact or interpretive cenrer building ar easr entrance. Rework easr riot viewpoints to be more efficiently managed. • Provide some cabins, tepees and }errs ro upgrade the amenity level for camping, and ro encourage more shoulder season visirs. Tepees and }errs would be locared in existing campsires wirh no increase in capacity. Cabins would be in new sites, but would involve a minor increase in capacity during the peak season. • Provide some boat -in campsires where they would nor conflicr with other uses or resources. • Identify Areas of Concern for addition to the park, when available. The Cove Palisades State Park Master Plan 2002 The Cove Palisades Srare Park Masrer Plan 2002 12 21 Appendix B Cost- RiskAnaf»sis: Mr. Ricbare[Bfack, Jefferson Countp, 2.003 JEFFERSON COUNTY Community Development Department 88 9.5.1) 91. 54adra4, Oman 97741 O Pk (841) 47344822 ♦ Pb: (541) 4754458 • Fat (541) 47542T0 OFFICE OF THE COUNTY ENGINEER — Davenport Road, Cost – Risk Analysis of East and West Alternates INTENT uMjSZ The Crooked River Ranch sub division Is located on a peninsula formed by the Crooked River and Deschutes River canyons. At present, Chinook s .N is the only alt weather exit available to approximately 4000 residents of the sub division. here Is negotiation currently underway to kip a7 second southern exit from the Deschutes County portion of the sub division to Lower Bridge Rot,' Although this second southern exit is desirable, It shares the same primary route to Hwy 97 as Chinook Drive. Also, any mutual aid response to a wild fire would use the same routes. The construction of a northern exit from the north and of the Peninsula Dave on the Crooked River Ranch sub division to Jordan Road in the Cove Palisades area would provide a dramatic improvement in the ability to move in and out of the ranch in the case of an emergency. Such a route would also reduce the geographic Isolation of the county hens residing In the `Ranch ". An additional benefit to the development of the proposed route is to provide an alternate exit tor the Cove Palisades State Park, Three Rivers Recreation Area and the lower Metolius camp grounds in the event of road failure or rock slide on the Crooked River arm of Jordan Road. We are currently investigating two alternate routes to meet the above needs. Aitemate 1 uses the old Davenport Road alignment running from the north end of Crooked River Ranch to Jordan Road in the vicinity of the West abutment of the Crooked River Bridge. Alternate 2 uses the first two miles of the old Davenport Road alignment, swings north along the peninsula and then descends into the Deschutes River canyon meeting Jordan Road on the west side of a ridge separating the road from the Cove Palisades campground and administration complex. The portion of both alignments as they descend Into the main river canyons pees through stratum of Basalt bows. glacial t 1, votCanlc tuff, volcanic mud flows, and sand Stone Covered with talus materials generated by the weathering of the various higher strata. Because the method of placement results In materiels near or at their angle of repose, talus slopes tend to be unstable. If the supporting stratum shears, the entire mass descends. resulting in massive elides. If the tow of the mass Is located under water the stability of the overall formation Is reduced and the ability to stabilize the slide mess by dewatering or the placement of a counterweight buttress in nearly impossible. The major slide west of the Jordan Road Bridge over the Crooked River is a case in point The toe supporting approximately 3000 feet of Alternate 1 is under water. Alternate 2 does not have this risk facer. The following are comparisons of costs and risks for the two alternates, ALTERNATE 1 ENVIRONMENTAL The existing Davenport Road right of way passes through two sensitive bind sights (JE 0782-01-09 and JE 0760-01 -03) as it descends into the Crooked River Canyon. This portion of the alignment is also located above the Crooked River. C:IDATAVEPF PROJECJSTENtNSUSLAnanalysis.doc The nature of the road construction would require blasting and massive excavation. These activities will generate considerable amounts or dust. Because of the steep slopes and un- stable nature of the materials, containment of blasting and excavation debris during construction to areas outside the reservoir would be expensive and extremely difficult If not Impossible. These considerations would make the environmental process a major costly and time consuming challenge. SAFETY The last 3,000 feet of the alignment descanding into the Crooked River Canyon croesee two relic slide areas In addition to crossing the active slide area in the vidntty of the west abutment of the Jordan road bridge. This portion of the alignment takes place over water or over Jordan road for its entire length.. A significant portion of this reach would Involve working on unstable side masses located in areas of heavy public use during the construction season. Because of the necessity of building an Intersection with Jordan Road that has adequate sight distance. approximately 75% of the volume of excavation for this portion of the project would be in the active slide area just west of the Crooked Rive Bridge. delis work were to be successful, it would have the benefit of removing the weight of a significant portion of the talus slope from above the active slide area. The success of this alignment Is dependent upon finding materials under the upper talus materials IN the slide area to support the road bed, moving the alignment into the slope to use that material and removing the talus materials from above the alignment. At this Iocation the talus extends 25010 300 feet, slope distance from the road bed to the base of the basalt cliffs. On site investigations of the up stream scarp of the slims revealed the road bed to be founded upon a volcanic mud flow having very low shear strength. No alternate strata of useful material were noted. The requirement of constructing the road outside the sensitive bird habitat season would require the construction to take place during the recreational season. Because of the absence of a structurally sound foundation, the unstable nature of the existing elides and the proximity of the work to a critical county road and recreational there is an extremely high level of risk with no guarantee of success. COSTS The costs of the two alternates are comparable to the point where they descend on to the main canyon walls. The cost estimates are extremely rough due to the lack of complete information. Based of current construction costs in the region and the limited data available. this aftemate s estimated to cost from 9 Os 13 million dolbars. ALTERNATE 2 ENVIRONMENTAL This alternate does not cross any sensitire bird sites and does not take place above the reservoir. There will be blasting and heavy excavation Involved as it descends into the canyon above the Cove Palisades campground In the vicinity of the administrative area. The cuts wilt be change the appearance of the rims in the vicinity of the park and will be an issue. Because there are no sensitive bird sights Involved, the work on the slope In question could be timed to take place when conflicts with traffic on Jordan Road and recreational use am minimized. C:3 ATAUEFF PROJECTS\PENINSUSi AIanalysis.doc 23 SAFETY The blasting and heavy excavation for the potion of the project descending on to the main canyon rim wIN Involve the risk of triggering rock tall. As with Alternate 1, we are dealing with a talus slope resting at Its angle of repose for a portion of the length. Although the location Is challenging for conducting safe construction activities, there are no indir,atIons of active slides In the area and the work doss rut take place over water. There is a risk Involved In this location of triggering slides and rock tail during construction. however, because of the landforms in the area, there Is a much shorter portion of the project located above Jordan Road and none of the potential slides are located over water, COSTS As with Alternate 1, the Information needed for accurate construction estimates is not available at this time. There are less un -known elements for costs d this alignment. Based upon the Information available the current estimate for this alignment Is between 5 and 7 million dollars. CONCLUSION Although the Oregon State Parks Department has indicated that they would have less concern with Alternate 1, the environmental, geofechnicai, safety and cost considerations favor Alternate 2. In addition, passing through the sensitive bird sites would result in resistance from Oregon Department of Fish and WNrtiNe. Based on the paragraph above, t reo om mend further development of Alternate 2. An early element of the development should include a preliminary geoiechnical Investigation and site survey as the information gained from these efforts will be critical in determining the overall feasibility of the proposed alignment and would be essentlal in developing the applications for grant funding. C:IDATAVEfF PROJECTS IPENINSUSLAIanalysis.doc } tt� FOREST PARK f/ SLIDE AREA JORDAN ROAD RIM PARK AIR PARK MADRAS 8 MILES ce w PROPOSED ;YriGNNMENT ± O t. j CONNECT; 1' PENINSULA DR VE '.. _/� TO JORD i ROAD 7. ----' / Zr illif II ll PENIts*ULA DRIVE xi' j r ocInkFr) RfCFFR RANCH CULVER 2.5 MILES z 24 Appendix C Survey Results, Presentedto CRR Board- o of Directors, December 1007 Meeting By Ben Joynson, Aft. Exit Committee Member, via PowerPoint SURVEY ON PROPOSED ALTERNATIVE EXIT(S) FOR CROOKED RIVER RANCH * * * * * * * * ** FINAL SURVEY RESULTS (2 NOVEMBER 2007) RESPONSE TO SURVEY • 543 Surveys Returned. — Renters: 4 — Property Owners: 525 — Unidentified: 14 • Total represents some 21% of the properties of CRR. ❑ RESPOND • NOT RESPOND, • 20 August - Board authorized establishment of an Ad -Hoc Committee for Alternative Exits to study and report back on the issue. • 28 August Ad Hoc Committee held its first meeting and decided that a starting point would be a survey to gauge the community's views. • The draft survey was prepared and worked by the original core group of Aaron Palmquist, Hope Johnson, Nancy Nielsen, Judy Berg, Gail Martin, Sylvia Kimberley, John Williams, Kent Estell and Clyde Stryker. • The Committee decided to: • Open the response to both property owners and renters. • Ask for a return of no later than 2 November. • To maximize availability, the survey form was included in the October Newsletter, made available on the CRR Web Site, and copies could be obtained at the Fire Hall. The survey was announced in the local newspapers. • Surveys could be returned via email or mail, or could be dropped off at the Administrative Office or Fire Hall. • To frame the issue for respondents, we prepared a short, very basic description of the background and options that accompanied the form. • Our goal was to keep the questions simple and, though we did not ask for comments, several responders provided some Which have been tabulated and included in the packets. Also, responses sometimes included multiple answers when only a single choice was requested. Such cases are noted in the comments section. • If we assume each completed survey represents a single property, unless otherwise noted and scored, then we have returns from a little over one fifth of the properties of CRR. • As you can see, we had hoped for a larger response from renters than we received. • I note that the number of surveys returned was a little more than half of the response obtained in a more focused survey on the North exit option conducted in 2005. • Since I looked at every single returned survey, 1 judge there was no concerted attempt at multiple responses to skew the results. 26 Question #1 • Do you support the concept of an alternative route for travel on/off Crooked River Ranch in addition to that currently provided by Chinook/43rd Street? A. No (39) B. Yes (492) C. Undecided (12) 2% 7% 91% DA • B • c Question #2 • If you answered "No" to question 1, why would you oppose such an alternative route? (Choose all that apply) A. Simply not needed. (24) B. The isolation is part of CRR's Charm and we like it. (30) C. Do not want to bear any cost of such a project. (34) 34% DA • B ■ C • As you can see in this slide, the response supporting an alternative exit concept was overwhelming. • Even the undecided portion was relatively low. • Only 2 per cent of the responses were negative —I might note, however, that several of this group made up for the low numbers by intensity of their marginal comments. • In looking at the reasons for the negative responses, there is a relatively even mix between the three explanations included in the survey. • Several returns also cited security and safety concerns in marginal comments. • A single access point is viewed by some as a deterrent to criminals coming in from the outside. • The concern for increased traffic and speeders if there was a through route was noted in several of the comments. 27 Question #3 • If you answered "Yes" to question 1, what in your view would be the primary purpose of such an alternative route? A. Emergency Exit. (117) B. All- weather access and egress road. (113) C. Both are viewed as nearly equal. (304) 57 ©A • B • C Question #4 • My first choice among the basic options would be: A. South /Quail to Lower Bridge Rd. (176) 8. North/Extend Peninsula Dr. to exit through cove Palisades Park. (217) C. North/Horny Hollow Rd. via a new bridge across the Crooked River Canyon. (1491 2 41% 2% ❑A • B • CI • The vast majority of respondents want more than just an emergency exit. • 78% of the responses favored either an all- weather access and egress road and gave equal weight to both it and an emergency exit. • Over one third of the respondents said they favored a North option. • This issue of what route to pursue drew a number of comments marshalling arguments for and against the various options. 28 Question #5 • Does pursuing both a South and North alternative access make sense to you? A. No. (149) B. Yes. (316) C. Undecided. (64) 12% DA • B • C 1 Question #6 • Do you feel strong enough about this issue to contribute funds towards making it come about. If so, in what way? (Choose all that apply) A. No, I would not! (91) B. Yes, the use of some of the Ranch Association's funds. (335) C. Yes, a special tax assessment. (228) D. Yes. a personal contribution. (66) 32 ❑A • B • C oD • This question flows from the previous one, with the majority favoring both a South and North option. • This is the "just how bad do you want it" question, and the response was a bit surprising in how many of the respondents would be willing to contribute funds. • It also drew some additional suggestions on how to pay for an additional exit- - grants from various government agencies, state and county contributions, and even a toll or user fee. These were all good suggestions, but were intentionally excluded from the question in the survey. • Because this was one of the "choose all that apply questions," a more telling number for the opposed to contribution was really 13% of the total surveys • A number of the comments suggest that there was confusion over what each of the options for paying might mean for the Ranch residents. 29 L 1.,Di Appendix D Summary of Final Report, Presented to CRR Board of Directors, January 2oo8 Meeting By Kent Estee, Aft. Exit Committee Member, via PowerPoint 1 ALTERNATE EXIT COMMITTEE Summary of Final Report Presented to CRR Board on Tuesday 22 January 2008 NOTE: the final report is a separate, bound document on file at the ranch administration office. It is also available as a PDF download from the ranch web site. It is much more thorough than this summary. It contains important source files such as the cost - benefit analysis conducted in 2003, excerpts from the Cove Palisades Master Plan, the slide presentation made to the board regarding survey results, and this presentation. i ROUTES THE COMMITTEE ABANDONED AND WHY PRESENTATION STRUCTURE 1. Options we abandoned & why 2. Discussion of the 3 best options (north, east, south): • Definition • Cost & Time • Benefits • Detractors • Hurdles 3. Conclusions 4. Closing Thoughts NORTH: Route #1 Abandoned • Route #1: green. Abandoned by committee b/c active slide areas make it prohibitive. • Route #2: red. Investigated further. FDRE'iT PARK JpaNN ROAD RIM PARK AIR PARK MADRAS 6 MI CLLVH2 2.5 111125 81 1LE5 31 DISCUSSION OF THE THREE BEST OPTIONS North, East, and South EAST: Horny Hollow Abandoned Route, Horny 'cio La SaiH.,=2 Abandoned because: 1. BLM has closed access at the end of Homy Hollow Road. 2. Not as direct as alternate. 3. More expensive than alternate. 4. Negatively impacts more residents than alternate. Red: Alternate: Business Loop - Norris Lane - Highway 97 ROUTE # 1: NORTH EXTEND PENINSULA ROAD Fnr55I Para • 1 BM Para AUPara t8 a Culver t 4 . 2.5 Mites 5 5 anion :lean Walla One In land slides ' Man ::2:Nas1Ylawe CAE:F®OOIPeninsula 32 COST & TIME In 2003, a geotechnical engineer, Mr. Black, was hired to conduct a cost - benefit analysis. He said his estimate was "extremely rough due to the lack of complete information." Nonetheless, he thought it would cost: • $5 to $7 million • Time: about 24 years (3 to study, 15 for approvals, 5 for funding, 1 to build). i DETRACTORS • Peninsula Road becomes access point for non- residents going to Cove Palisades, increasing traffic, possibly crime. • Doesn't give residents better access to schools because busses are prohibited from traveling this route's steep grades. • Jordan Rd. (connection to 97) is near capacity. • Winter passage could be dangerous. • Difficulty of interagency partnership between CRR, State Park, BLM, National Grasslands. BENEFITS • Improve ability to move in and out of the CRR sub division in case of an emergency. • Reduced geographic isolation. • Improve recreation opportunities with easy access to Cove Palisades State Park. HURDLE #1: GOVERNMENTAL • Oregon Department of Parks and Recreation does not support an all- weather, year -round connection with CRR. (See excerpts from Cove Palisades State Park Master Plan, 2002, contained in committee's final report). • Route might impact land held by Warm Springs Tribe. If it did, the equivalent of a foreign nation would be involved, thereby requiring an act of congress to proceed. 33 HURDLE #2: ENVIRONMENTAL • The Deschutes and Crooked Rivers both have "Wild & Scenic" designations. As such no one can build upon the canyon rim without adhering to strict rules. Building a road through the rim and down the bank will be considerably more difficult. ROUTE # 2: EAST BRIDGE, NORRIS LANE, HWY. 97 INII U1p ( NEEDED NWY. 91 •IC1I11E INEEOCNANGE T Le IRMO RIMMING-MA MUM COW 110113f HURDLE #3: GEOLOGICAL • Danger of Slides. Quoting Mr. Black's report: "[Route] passes through stratum ... . [T]alus slopes tend to be unstable. If the supporting stratum shears, the entire mass descends, resulting in massive slides. [T]he ability to stabilize the slide mass by dewatering or the placement of a counterweight buttress is nearly impossible." NOTE: This location is challenging for conducting safe construction activities, but there are no indications of active slides in the area, COST &TIME Extremely expensive due to bridge over the Crooked River, as well as an interchange at Highway 97. Committee agreed it probably wouldn't cost any less than: • $25 million (ODOT completed the Rex Barber bridge for $15.8 million - 4 lanes, 440 feet. Sunriver overpass cost about 11 million) • Time: about 30 years (3 to study, 15 for approvals, 10 for funding, 2 to build). 34 BENEFITS • Shortest distance to HWY -97 • Ease of access to CRR would increase tourism and commerce. • Least impact on all neighborhoods. • Excellent optional route for emergency responders. HURDLE #1: ENVIRONMENTAL • The Deschutes and Crooked Rivers both have "Wild & Scenic" designations. As such no one can build upon the canyon rim without adhering to strict rules. Building a road through the rim, down the bank, and across the river will be considerably more difficult. DETRACTORS • Doesn't give residents better access to schools because busses are prohibited from traveling this route's steep grades. HURDLE #2: GOVERNMENTAL • ODOT is actively trying to reduce the number of interchanges on Highway 97. Seems poised to oppose to this route for that reason. 35 ROUTE # 3: SOUTH QUAIL ROAD TO LOWER BRIDGE ROAD tower Bridge Head Endot (Wail Road -� Approximate Route Suggested - — - - — — - by BIM .' • it 1 Current Emergency BENEFITS • Better response time for emergency responders. • Fits BLM's 2005 MP for Steam Boat Rec. Area. - BLM wants road located to west of Steam Boat Rock. - BLM has stated road would most likely reduce shooting and other illegal activities. - Safer access for hikers, horse riders, and recreational activities. • Improved traffic flows because it would complete a north -to -south corridor through the ranch. • Shorter distance from CRR to Sisters via Holmes Rd. (West). • Access for Redmond School District buses. • More options for high -speed Internet access. COST & TIME • Approximately 1.2 miles of paved road could be completed for as little as $250K, but not more than $500K. • Other surfaces (Le., gravel, or chip seal) would cost significantly Tess. • Could be completed in 2 years or less. DETRACTORS • Doesn't take traffic pressure off of Lower Bridge / 97 interchange. 36 HURDLE #1: GOVERNMENTAL • Needs approval of CRR Board as well as Deschutes County • (BLM & ODOT already support this route) • NOTE: The land in question is outside Jefferson County's direct jurisdiction, but Jefferson will play a role in the route's approval and creation. 1. There isn't a viable northern route. The routes explored by Mr. Black are opposed by the Oregon Dept. of Parks and Recreation. Furthermore, the north - eastern route is prone to land slides while the north - western route could impact tribal lands. Hence, the committee concluded all northern routes are bureaucratically impossible, aren't worthy of further consideration, and should be abandoned all together. 2. Two routes that cross the Crooked River and connect to highway 97 were considered. The more direct of the two would bridge the Crooked river near the business loop and use Norris Lane to connect to Highway 97. It is very expensive and may be opposed by ODOT as well as environmentalists. However, it is a viable option, worthy of pursuit in a Tong -term, 30 -year context. 3. The southern route is the most viable. It is already supported by the BLM and ODOT. It would make CRR safer because it aligns with the current evacuation route and gives better access to emergency responders. In addition, it relieves traffic congestion along 43rd Street, and will make portions of the ranch much more accessible for Redmond School District buses. It may also give residents more options for high - sneed Internet across on account of customers being more accessible. The cost Is reasonable and the time required is comparatively short. CONCLUSIONS CLOSING COMMENTS 37 The Crooked River Ranch Alternate Exit committee has completed its work as requested by the Board of Directors last Fall. Much time and effort was expended by committee members. From driving and photographing each and every viable route, to spending hours on surveying the Ranch residents and property owners and compiling the results, to researching facts and figures to determine cost estimates, to preparing and presenting two Power Point presentations at the Board meetings, no stone was left unturned to provide the most complete and accurate information. Now is the time for the Board of Directors to move forward without delay to insure that the committee recommendations are acted upon. We respectfully request that Board /Staff begin the process which should result in completion of the South exit within a reasonable length of time. This would include contacting all Stakeholders, including Bureau of Land Management, (BLM), Deschutes County Commissioners, Oregon Department of Transportation (ODOT) to begin the process. Notifying and involving State and Federal elected officials, including but not limited to State Representative John Huffman, State Senator Rick Metsger, United States Senator Gordon Smith, United States Representative Greg Walden, United States Senator Ron Wyden, State Senator Ted Ferrioli is also recommended. It is important for the Board to note that this "ad hoc" committee of concerned citizens will not disband. We will continue to act as a cohesive unit to be certain that the alternate exit issue remains in the forefront of the Board's list of projects to be completed. To that end, we would like an update, either at Board meetings or in the Ranch Newsletter, informing not just the committee but Ranch residents and property owners, as well, as to the progress of the projects. Please note that most members of this committee will be available to assist as we move forward. Several of us have already been in contact, both personally and by phone /letter, with many of the elected officials, most of whom are already up to speed on what's happening. Please note that both John Huffman and Rick Metsger are awaiting instruction from us and are ready to proceed with appropriate actions. It has been our pleasure and privilege to assist the Board with this most critical project, which so dramatically impacts the well being and safety of all Ranch residents. Thank you for providing us this opportunity. We look forward to making the South exit a reality in the near future, and to begin the lengthy process of working on a North/East exit, without delay. 38 Appendix E Correspondence witf Mike McHaney, Director of Public Works for Jefferson County Committee Consensus Regarding Time Required for Routes Discussed From: BnETeitzel @msn.com Subject: Re; 1st Draft /additional comments Date: December 4, 2007 9:47:15 AM PST To: crkrvr6 @yahoo.com, candyk3481 @aol.com, crr _gail @msn. com, nancynielsen2001 @ yahoo.com, manager @crookedriverranch.com, hopeanddave @aol.com, johnwilliams @sprintmail.com, w7who- @msn.com, hrsnarnd @webformixair.com, willnazarian @msn.com, cstryker @eagletech. org, kent.estell @gmail.com I had a chance Monday to discuss the alternate exit with Mike McHaney, Director of Public Works for Jefferson County. These comments are a result of that discussion: - There is a project listed in the Jefferson County Transportation System Plan (TSP) to study a secondary access to CRR. This is listed as a short term project (0 -5 years) at $150,000. However, there is no funding for the study. Listing the study as a project in the TSP increases the potential for obtaining state or federal funding. I think the cost is low and will run more in the neighborhood of $250,000 for the study. This study is primarily for the North alternatives. - I think the times listed in the matrix to complete the North alternatives are low. A study would look at all the alternative and would take up to 5 years to get funding. Than another 2 years to complete. A major project like the North access will take at least 10 to 15 years to get funding. Remember you are competing for the same dollars everyone else looking for, with projects that have regional or statewide impacts. - Mike agrees with the recommendation to complete the South access first. We (Mike and I) also discussed having some areas designated within the Ranch for evacuated people to go to and their needs provided for during an emergency. - I don't know where some of these thought fit into the report. But thought 1 should pass them on before the next meeting. If anyone is interested the Transportation System Plan can be viewed online by going to www.co.jefferson.or.us. It can be found in Community Development area under the Zoning Ordinance and Comp Plan. I did not find any project listed in the Deschutes County Plan. DISCUSSION Committee Consensus Re: Time Required As this email correspondence with Mike McHaney illustrates, the time required to obtain funds to study a problem can be several years. In addition, there's the time required to study the results, make recommendations, and agree upon a option. (One need only consider the 5 years that have elapsed since Mr. Black's report, contained in Appendix B, to know this is commonplace.) However, even after these steps are taken the most time- intensive phase follows: securing the funds to deploy the solution. Furthermore, to get through all of the steps in 10 years or Tess, one has to assume agreement between all of the governmental agencies, many of whom will have overlapping jurisdiction. In the absense of such agreement, the time line can be stretched beyond recognition. Given [1 ] the relatively large amount of money required to study and pursue the north and east routes, [2] the number of agencies with overlapping jurisdiction (not the least of which is the federal agency that declared the Crooked & Deschutes "wilderness study areas), and [3] the construction and development experience of the committee members, the current estimates seem reasonable -to- optimistic. 40 Appendix F CRR Fire Department Emergenc» Evacuation Routes GailMartin, Fire Department Liaison CRR FIRE DEPARTMENT Official Evacuation Routes Both of these evacuation routes are relatively narrow and may not readily handle two -way traffic during an emergency. If at all possible, evacuation route and access onto CRR for responders should be identified early and utilized in a one -way direction fashion. El SECTOR #9: "Chinook road to 43rd Street" This is the main access road onto and off Crooked River Ranch. This road is asphalt surfaced and suited for all types of vehicles. If at all possible, this route should be used for all outside apparatus responding to the emergency. E2 SECTOR #10: "Quail Road (81st) "EMERGENCY EXIT" N 44 22' 29.9" W 121 16'07.1" This is the designated Crooked River Ranch Emergency Exit through an agreement with BLM. This is a dirt road approximately 8,818 feet long and is 20 feet wide at its greatest width. This road is also suited for all vehicle types if caution is used and reduced speeds are adhered to. If at all possible, this route should be used for one -way traffic of vehicles leaving and evacuating from CRR. 42 JEFFERSON COUNTY SHERIFF'S OFFICE 675 JVW Cherry Lane MADRAS, OREGON 97741 ADMINISTRATION: (541) 475 -6520 COMMUNICATIONS: (541) 475 -2201 CORRECTIONS: (541) 475 -2869 FAX: (541)- 475 -3847 JACK E. JONES, SHERIFF September 27, 2007 Mr. Gary C. Farnsworth Area Manager ODOT Region 4 63055 N. Highway 97 Bend, OR 97701 -5765 Subject: Permanent closure of Wimp Way access to Highway 97, Deschutes County Dear Mr. Farnsworth: A prior commitment is in conflict with your citizen meeting this; veningat Crooked River Ranch (CRR). Please accept this letter as a proxy to my attendance in person. Your cominent im_the FAQ flyer is correct. I do oppose closure of Wimp Way. To respond to calls from CRR, Jefferson County D'e'puties access CRR through Deschutes County via US 97.turning on Wimp Way, to Ice Ave, ;tp ;43rd St "uoto CRR With the permanent closure of Wimp Way, we would continue Southbound on US 97 to Lower:Bridge'Rd in Deschutes County which adds significantly to our response time to 911 calls from CRR citizen$; KKepmg Wimp Way open on a permanent basis would enhance our service to CRR. The recent tem pirary clod of Wrap Way bore this out • I find it difficult to argue with your premise that highway safety will be enhanced by the closure, but I have to think of citizen safety as well Closure of Winip'Way'on_a permanent basis would not be in our best interest. I have no other option than to oppose this closure without aeeeptab1e alternate routes available. The draft proposal for recaonfiguraticn of the Lower Bridge Rd/HWY 97 Junction dated 8-07 -2007 is only a marginal improvement over the pregfibpanfignintion. Moving the adjoining subdivision entrance onto Lower Bridge Rd is an improvement as is the soiiibound (right) turn lane onto HWY 97. A turn northbound (left) onto HWY 97 is time consuming (fourth in line in terms of right of way), dangerous and dysfunctional under normal conditions. For an emergency vehicle in a hurry, it would be a major contributory factor to a collision. Motorists tend to display highly unpredictable driving reactions to an emergency vehicle with lights and siren at strange, complex intersections. Drivers tend to scatter to the winds. There will be nothing but growth in the future at CRR It is perhaps time that we put the discussion of alternative routes to CRR on the front burner for many reasons. Primary among the reasons are evacuation planning and Homeland Security issues. A route out of the Ranch to the north would be helpful as well as improving the emergency road at the southwest corner of the Ranch connecting to Lower Bridge Road. Please contact me as I would be more than willing to meet with you and your staff to discuss these issues. We need a parallel road system to serve Crooked River Ranch. Sincerely, /s/ Jack Jones Sheriff rr• flertniroii D4s,Prpornri1 Rnorri rvPTlirx•fnrc NORTH Wimp Way 2007 2029 To US 97 4pm To 5pm Avg. Day 4pm To 5pm Avg. Day Left Turns -22 -400 -40 -500 Right Turns -15 -30 Seven accidents f m 2001 to 2005 Low r Brides Lower Bridge Way 2006 To US 97 4pm To 5pm Avg. Day t US97 2006 2029 (Total) 4pm To 5pm Avg. Day 4pm To 5pm Avg. Day North & South -1200 -14100 -1900 -22900 4pm To 5pm Left Turns -30 Thru (To 11th) -5 Right Turns -445 3900 -50 -5 -245 Eleven accidents from 2001 to 2005 trt OREGON DEPARTMENT OF TRANSPORTATION Draft Only 9 -20 -07 US 97: Crooked River Bridge to the Redmond Reroute (last updated: September 5, 2007) Project Components: • Repaving 6 miles of US 97 from the Crooked River Bridge to the Redmond Reroute. • Widening substandard shoulders. • Intersection safety improvements along US 97 at 10th Street, a private drive just south of 10th Street, Wimp Way, and Lower Bridge Way. • Improving pedestrian safety in Terrebonne. Why is this Project needed? US 97 is a critical part of the State's transportation system and is generally classified as an "Expressway ". US 97 carries a high volume of freight and tourist traffic from the Washington to the California borders. It is also an important highway for local commuter traffic. Keeping roads in good condition and providing for safe travel are critical parts of the Oregon Department of Transportation's (ODOT) mission. Repaving Currently this six mile section of US 97 is rutting and beginning to break apart. These conditions allow water and ice to collect on the road surface. This causes slippery road conditions and is a serious safety issue. Potholes and de- lamination (where layers of the pavement begin separating) increase the rate of pavement degradation as well as presenting a safety hazard. Shoulder widening Sections of US 97 in the Project area have sub - standard shoulder widths of less than 8 feet. Widening the shoulders will increase safety by 1) creating a paved, level and stable surface that will allow disabled vehicles to pull off the roadway, 2) provide an emergency zone to avoid head -on collisions or hitting wildlife or debris that might be on the roadway, and 3) provide a recovery area in case a vehicle inadvertently leaves the travel lane. Intersection Safety Improvements On "Expressways" and major freight corridors like US 97, vehicles are generally traveling at high speeds. There are multiple intersections along the stretch of US 97 north of Terrebonne that often cause a mixture of conflicting fast and slow traffic, which is a safety issue for both travelers on US 97 and people entering or exiting the highway. The NW 10th Street intersection (and private driveway immediately south) is situated in a poor location for both the residents that must use this access and the 14,000 motorists that pass by daily. Of significant concern are the left turns to and from southbound US 97 at 10th Street (given it is at a point where there is a curve on US 97), it is along a grade from the railroad bridge, and speeds are high. This is the only access point for the residences along 10th Street. The Wimp Way intersection is also in a very unsafe location, given it is at the end of a grade from the railroad bridge, s peeds are high, and there is a history of several crashes. The Lower Bridge Way intersection is experiencing high volumes of traffic, numerous crashes, and significant delays for vehicles entering and leaving the highway at certain times of the day. It is clear that major changes are required at this intersection, and it is also clear that any major changes at this location will have significant costs and impacts to the long -term transportation plan of the community. The goal for this project is to accomplish some cost effective measures that will serve our Dxisting needs for a period of several years until a Refinement Plan for the area can be implemented. Pedestrian Safety in Terrebonne Community members in Terrebonne have requested that ODOT and Deschutes County provide pedestrian safety improvements ilong US 97 as a part of this project. US 97 has 3 lanes (including a center turn lane) in Terrebonne, with a high volume : of raffic traveling through, entering, and exiting. There are essentially no curbs or sidewalks, and it is a long distance for )edestrians to cross the highway. How does ODOT propose to mitigate these problems? • Repave 6 miles of US 97. • Widen substandard shoulders. • At NW 10th Street, the current proposal (as funding allows) is construction of an under crossing to address existing safety issues with traffic turning left onto and off of the highway. • For the driveway just south of NW 10th Street the proposal is to close the access point to the highway. • At Wimp Way, the current proposal is closure of this roadway and installing a cul -de -sac at the terminus, likely including features to allow emergency vehicle access. • Lower Bridge Way improvements being considered include: the addition of a right turn lane from Lower Bridge Way that is separated from the left turn movement to separate and improve right turning and left turning traffic onto U S 97; improvements for the site distance of vehicles turning from Lower Bridge Way onto US 97; relocation of the entrance to Terrebonne Estates development (Morning Glory Drive) further west of US 97 to improve safety for approaching eastbound traffic on Lower Bridge Way; and possible elimination of dangerous through movements across US 97 (11th St. to /from Lower Bridge Way). • Some traffic calming and pedestrian safety improvements being considered for Terrebonne include: the installation of roadside curbs and sidewalks, and a reduction in shoulder widths on both sides of US 97, and improvements to the existing pedestrian crossing at `B' Avenue (Smith Rock Way) such as relocating the crossing and/or using a more prominent type of cross walk marking. Projected Construction Cost: $7.2 million Key Project Milestones: Preliminary design, Summer/Fall 2007 Final Design, Fall 2008 Construction — Summer 2009 ODOT Key Contacts: Name Title Office Phone Email address Brian Paslay Senior Designer (541) 388 -6447 Brian.D.Paslay @ODOT.state.or.us Gary Farnsworth Area Manager (541) 388 -6071 Gary.C.Farnsworth @ODOT.state.or.us Rex Holloway Community Liaison Representative (541) 388 -6178 Rex.A.Holloway @ODOT.state.or.us US 97: Wimp Way Traffic Safety Frequently Asked Questions Last updated: September 20, 2007 There has been much interest, comments, and questions recently regarding traffic safety at the intersection of US 97 and Wimp Way. Our first concern within the Oregon Department of Transportation (ODOT) is public safety, and we appreciate opportunities for involvement from all of our stakeholders on this subject. Please keep in mind that we have many stakeholders from all walks of life and ranges of need and interest, and we do our best to create a proper balance of decision making for all. Here is feedback to frequently asked questions: Are local residents at Wimp Way and Ice Avenue, residents at Crooked River Ranch, emergency services, and school bus route issues being considered in the decision to close Wimp Way? Yes, we've sought direct feedback from all affected residents, emergency service, and school district representatives. Here is what we've heard: Residents along Wimp Way and Ice Avenue generally support closing Wimp Way to reduce the number of vehicles, some say traveling at unsafe speeds, along the public roads in their area. Residents of Crooked River Ranch generally are opposed to closing Wimp Way and want improvements at the intersection, as a convenient means of accessing US 97, and an alternative for avoiding the traffic congestion at Lower Bridge Way. Culver School District Transportation Department staff much prefer keeping Wimp Way open as an alternative, given congestion at Lower Bridge Way. The Jefferson County Sheriff's Office wants us to keep Wimp Way open to reduce their travel response time to emergencies at in the area off US 97, including Crooked River Ranch. The Deschutes County Sheriff's Office if okay with closing Wimp Way. September 2007 Could improvements (e.g., lighting, turn lanes, sight distance, turning restrictions) have been made at the US 97/Wimp Way intersection, instead of full closure? It is possible. However, we recognize that even with improvements at this intersection, the safety problem will continue to worsen over time as traffic volumes increase. The growth of traffic moving between Crooked River Ranch and US 97 is expected to increase, exposing the location to more traffic conflicts and potential crashes. So an important issue to address has been whether or not our limited resources should be focused on interim yet costly improvements to the existing intersection; particularly given the fact that there are other public road alternatives for property owners in the area, and given the fact that sooner or later this access will need to be closed under any scenario. By closing Wimp Way this would likely mean traffic will want to access the highway at the US 97 /Lower Bridge Way intersection which already has congestion and safety problems. What sort of improvements are you planning there? Improvements being considered and proposed include: the addition of a right turn lane from Lower Bridge Way that is separated from the left turn movement to separate and improve right turning and left turning traffic onto US 97; improvements for the site distance of vehicles turning from Lower Bridge Way onto US 97, and from US 97 to Lower Bridge Way; relocation of the entrance to Terrebonne Estates development (Morning Glory Drive) further west of US 97 to improve safety for approaching eastbound traffic on Lower Bridge Way; and elimination of dangerous "through" movements across US 97 (11th St. to /from Lower Bridge Way). Won't the traffic diverted from Wimp Way make congestion and safety worse at Lower Bridge Way? The amount of traffic currently using and forecasted to use the Wimp Way access to US 97 is so small, particularly compared to the amount of traffic at Lower Bridge Way, the affect of any diverted traffic will have un- measurable effect, both in the short and long terms. [Also note: just as with Wimp Way, in the long term we will face the need to close the "at- grade" intersection of Lower Bridge Way to US 97, with alternatives including highway access through a "grade separated" interchange with ramp connections. Such plans are well beyond the scope of our current project, but stay tuned as we intend to address such long term questions through a refinement planning effort, we expect to begin within the next year, for US 97 between the O'Neil Highway and Crooked River Gorge.] September 2007 Could a new connection be made from Crooked River Ranch to US 97 through the Ogden Wayside, next to the gorge? This is possible, but would be a very difficult task to achieve. As noted by several who have commented regarding Wimp Way, Crooked River Ranch is projected to grow to as many as 8,000 residents. This population increase could create several thousand more automobile trips per day - destined for US 97 - than we see today. Such an increase in vehicle trips would create detrimental impacts to the Wayside itself, as well as traffic impacts at the US 97 - Wayside intersection. Also, the right - of -way (property) for such a connection would also require approval of both the Oregon State Parks and the BNSF Railway. Is it time to consider and discuss alternative routes to Crooked River Ranch, such as a route directly to the north (or other directions) within Jefferson County? This is a good time for such consideration and discussion, particularly in light of the projected growth of Crooked River Ranch. Many have commented that there is only one way in and one way out of Crooked River Ranch - this route is NW 43rd Street. The Central Oregon Area Commission on Transportation (COACT), made up primarily of elected representatives of Central Oregon Counties and Cities, is a good forum to discuss long -range transportation plans for Central Oregon — including the areas such as Crooked River Ranch. Improving and developing a local system parallel to the state highways is a regular point of discussion for COACT, and a new connection within Jefferson County has been a commonly referenced example in the discussion. We continue to build a project contact information - distribution list for all those interested, and we will continue to record comments and questions within the project decision - making process. We will also continue looking for opportunities to meet with individuals, and continue public meetings as the project is developed. So if you would like to contact us, or for more information about the US 97 Crooked River Bridge to Redmond Reroute Project, please see the attached Project Information Paper. September 2007 SB 994 - ODOT PAYMENTS TO COUNTIES PROJECT LIST (Projects to be considered for funding or partial funding) Project Cost Estimate Deschutes Junction Phase II $5,194,000 US 97 / 1St St. - signal (La Pine) $1,500,000 Burgess Road / Day Road - turn lanes $280,000 Burgess / Huntington — signal $250,000 Huntington Rd. — paving (Pinecrest access) $1,600,000 19th St. Extension - design & ROW acquisition $700,000 Baker Rd. / Cinder Butte — roundabout $625,000 Cloverdale Road - widen & overlay $480,000 Project Classification ADT Safety Identified on Development Project Geometrics City Support Total Plan TSP etc} I Delivej Deschutes Junction Phase 11 1 1 0 1 0 1 1 1 -1 6 5 Burgess Rd /Day Road Turn Lanes 1 1 0 1 1 1 1 Burgess /Huntington signal 1 1 1 1 0 1 0 1 1 0 5 US 97/1 st Street signal - La Pine 1 1 -1 1 1 0 0 4 Baker Rd /Cinder Butte - roundabout 1 1 1 1 -1 -1 1 -1 2 1 Cloverdale Rd. - widen and overlay 0 0 0 1 -1 1 -1 19th St. Extension - design and ROW 0 0 -1 0 1 1 -1 1 1 Huntington Rd - Paving (Pinecrest Access) 0 0 -1 1 -1 0 0 0 -1 Classification: Arterial: 1 Deschutes Junction; Hwy. 97/1st St.; Burgess Rd.; Baker Rd. ADT: >3000 1 0 Deschutes Market; Burgess Rd.; Day Rd.; Huntington Road; Baker Rd. Huntington Rd. (gravel portion); Cloverdale Rd.; 19th St. (not built) Collector: 0 Huntington Rd.; 19th St.; Cloverdale Rd. rt 1000 - 3000 Local: -1 <1000 -1 If improvement is an intersection, the highest classification of the two roads was used. Safety: High Accident Rate: 1 Burgess Huntington Signal - 11 accidents in 2006; Baker /Cinder Butte - 4 accidents in 2006 Identified on Plan: (TSP etc) Plan: 1 Deschutes Junction; Hwy 97/1st St. signal; Burgess /Day turn lane; Burgess /Huntington signal; Cloverdale Rd.; Huntington Rd. paving; Baker /Cinder Butte roundabout Low Accident Rate: 0 Deschutes Junction - no accident rate but would involve the closing of an at -grade railroad crossing; Burgess /Day turn Zane - 3 accidents in 2006; Cloverdale Rd. - 2 accidents in 2006 Not on any plan: 0 19th St. extension; No Accidents: 1 Hwy 97 /1st St. signal - no accidents reported at this location.; Huntington Rd Paving - no accidents reported; 19th extension - road not in existence. Development: Needed for Development: 1 Hwy. 97/1st St. signal; Burgess /Day Rd. tum lanes; 19th St. extension; Affects Development: 0 -1 Deschutes Junction; Burgess /Huntington signal Huntington Rd. paving; Baker /Cinder Butte roundabout; Cloverdale Rd. Project Delivery: Can build now with funding: Need additional monies: No additional funding available: 1 0 -1 Deschutes Junction; Burgess /Day tum lane; Burgess /Huntington signal; 19th extension design and right -of- way; Cloverdale Rd. Hwy 97/1st St. signal; Huntington Road paving Baker /Cinder Butte roundabout No effect on Development: Geometrics: Correcting existing alignment problem: 1 Deschutes Junction; Hwy 97/1st. St. signal; Burgess /Day Rd. tum lane; Baker Rd. /Cinder Butte roundabout; Cloverdale Rd. City Support: More than one city supporting: 1 0 -1 Deschutes Junction; 19th St. US 97/1st; Burgess /Huntington; Huntington. Burgess /Day; Baker /Cinder Butte; Cloverdale Existing alignment is acceptable: 0 Burgess /Huntington signal; Huntington Rd. paving 19th St. One city supporting: no city support: Existing alignment does not yet exist: -1 MEMORANDUM DATE: February 13, 2008 TO: Deschutes County BOCC FROM: Joe Stutter, Deschutes County Forester RE: Forester Update January - February) Highlights during this period of time include: • Completed the FEMA pre- disaster mitigation grant for both Deschutes and Crook County. The actual dollar amount will be $675,000 that the counties will share. Judith Ure was a tremendous help with the effort. A further update is the application was accepted by Oregon OEM and forwarded on to FEMA in DC. Congressman Walden has written a letter of support to FEMA for the grant. All three state elected officials also wrote letters of support to OEM for our application. We expect a decision on the grant in late April or early May. • Conducted a 1 '/2 hour talk show on County Forestry program, Project Wildfire, FireFree Program with a local radio station which resulted in several calls of interest. • Met with a property owner who is located adjacent to an 80 -acre parcel of county owned land to identify potential fuels treatment options on both properties. I'm coordinating that with Teresa. • Met with City of Bend official and Solid Waste to identify alternatives to burning inside the city limits. On January 15th presented those alternatives (additional FireFree sites and additional days) to the Bend City Counsel, as a result the Counsel passed a burn ban inside the city limits. We will use the new sites in conjunction with FireFree activities this spring and will do something similar in the fall. • Working with Health Department, County Sheriff and fire departments developed a "preparedness strategy" for Deschutes County for all- hazards response. We will be requesting a meeting with County Administrator to present the strategy. • Completed the RFP process to treat fuels in Deschutes County. The amount is approximately $1.5 million and treats fuels on private lands and county owned lands in 12 work areas within the county. There were 24 bidders using the "qualified pool" concept that Mark Pilliod was instrumental in assisting with the concept and completion. I will make a formal presentation to BOCC on February 13, 2008. • In conjunction with county counsel, developed a "Letter of Permission/Waiver" to allow fuels treatment on private lands. • On January 21st met with Congressman Walden on CWPP's, grants, Project Wildfire presentation at the Congressional Fire Service Institute Dinner in April. Congressman Walden will accompany our group and be part of a panel discussion about Project Wildfire and FireFree Program. • Represented Deschutes County and Project Wildfire at a Sunriver Chamber of Commerce and realtors presentation about the efforts of the Upper Deschutes Coaltion, the efforts with CWPP's, treating fuels on both county owned Tots and other private lands. • I continue to monitor the work accomplishments at Fremont Canyon with Melcher Logging. To date approximately 100 acres of a 400 acre total have been treated to contract specifications. The ground is frozen so impacts have been negligible and the results are outstanding. We expect this work to continue until mid -May. A side note, Congressman Walden in a subsequent visit to central Oregon has requested a field trip to the location. • On January 25th, met with Deschutes Forest Supervisor John Allen to discuss forestry and other natural resource issues. John and the District Manager from BLM will join me with an update to the BOCC in April and October on issues that may impact Deschutes County. • Met with Ponderosa Pines Homeowner's Association to discuss fuels treatment on private lands. • I was invited to participate in a national effort to create an education campaign for people living in the WUI. The theme will be "living with fire" and consequently three communities in the US (Bend Oregon, Denver Colorado, and Jacksonville Florida) were identified as areas with a wildland fire problem. Focus groups were identified and my specific role was to listen to the deliberations of the groups. I will have further involvement as the education campaign continues. • Last June and again in October participated in the Blue Ribbon Panel to develop solutions to WUI issues in the US. The panel has completed a final draft of the efforts and a final report is forthcoming. I will stay involved with this effort and we expect several grant opportunities to follow as the results of our efforts. The panel had 5 major themes and used Deschutes County as a model for collaboration, partnerships and the Project Wildfire /FireFree programs as national examples of success. • Completed and submitted a lottery grant for the upcoming trip to the Congressional Fire Service Institute dinner. Additionally have been coordinating meetings with USDI, FS and FEMA during our trip to DC. • Assisted with S -339 Division /Group Supervisor training @ COCC campus in Redmond. • Participated with the Department Head retreat to develop values, goals and objectives for Deschutes County. • On February 11th chaired a co- sponsored effort by Central Oregon Fire Chief's Association and Project Wildfire to develop recommendations for "Alternatives to Evacuations." This group will meet five times during 2008 and present our finding to the respective groups. • Chaired two Project Wildfire meetings, developing the FireFree Program for 2008 and CWPP updates throughout the county. • On February 12, 2008 will attend an evening homeowner's association meeting for Lower Bridges Estates to discuss fuels treatment and grant opportunities. • February 13th, will present the Intent to Award proposal to the BOCC on the county wide RFP fuels treatment, and in the afternoon will present the County Forester update. • On February 15th will attend the homeowner's association meeting for Caldera Springs to celebrate the establishment of Caldera Springs as a FireWise Community. This is the second community in Deschutes County and only two have received official designation in Oregon, both in our county. • Future endeavors: o Will participate in the International Fire Chief's Association meeting in Reno (1st week of March) to develop implementation guidelines for CWPP's. Currently the guidelines exist for creating CWPP's but no implementation guidelines exist nationally. Because of our completion of seven CWPP's in Deschutes County we have been requested to share our success not only with the development but successful implementation. o Will present to BOCC on February 13th a proposal to create a county wide ordinance for the "unprotected lands" which will provide; (1) defensible space on private lands and treat fuels on vacant lots, the standards will be exactly the same as Senate Bill 360, (2) regulate open burning on "unprotected lands" which will require residence to comply with burn day criteria. By doing so we could then seek reimbursement for escaped burns, currently we can not seek reimbursement if a controlled burn escapes and becomes a wildland fire. o Will be meeting with many homeowners associations to identify private lands for fuels treatments utilizing grants received. o Will be implementing the county wide RFP to treat fuels. o Continue the coordination of the DC trip to the Congressional Fire Service Dinner the first week of April. Joe Stutter Deschutes County Forester Attachments Deschutes County Ordinance For Unprotected Lands Proposal Historical Perspective: In Deschutes County there are approximately 175,000 acres of unprotected lands. Simply stated these lands have no organized structural or wildland response, the lands are not within a designated fire district and in all cases are immediately adjacent to other jurisdictions. These lands generally are covered by law enforcement and ambulance service districts. These lands are generally north and west of Redmond, west of Bend between Bend and Sisters, all of Alfalfa and lands in eastern Deschutes County but including the communities of Milican, Brothers and Hampton. There are approximately 350 homes located within the unprotected lands. Deschutes County was one of the first counties in Oregon for implementation of Senate Bill 360 which is entitled The Oregon Forestland -Urban Interface Fire Protection Act of 1997. Deschutes County began implementing SB 360 in 2004. Since that time the legislation has been amended to create more flexibility for county classification committees to establish one of three designations; High, Extreme and High Density Extreme, which are adjective ratings for fuel hazards. Additionally vacant lot standards have been modified and treatments along roads /ingress /egress have changed to allow more of a margin of safety for citizens. It is important to note that SB 360 ONLY applies to private lands where ODF has jurisdiction. In Deschutes County that is approximately 176,000 acres and are lands generally from Sunriver south, private lands near Sisters and a small portion of lands west of Bend. To date over 50% of private lands have been voluntarily treated utilizing SB 360 standards. Since the implementation of SB 360 significant accomplishments /events have occurred in Deschutes County: • Seven CWPP's were completed that covers every acre of Deschutes County. An important standard that was adopted was the SB 360 standard for all private lands regardless of jurisdiction. • Expansion of Project Wildfire and FireFree Programs which is now treating over 40,000 cubic yards of defensible space yard debris. • The Cities of Bend and Sisters have significantly expanded yard debris pickup and essentially banned open burning from within the city limits. • Deschutes County held a public meeting regarding a proposed ordinance for the unprotected lands and comments received were almost unanimously in favor of the proposal. Some of the public wanted the ordinance to include all private lands but if Deschutes County enacted an ordinance for lands protected by ODF, the county would then be responsible for the entire SB 360 program which would be cost prohibitive. • A significant increase in the number of wildland and structural fires in the unprotected areas where currently no standards exist for defensible space or regulated burning. Several of these fires came from open burning. • The Bend and Redmond Fire Districts have expressed interest in adopting SB 360 standards within their respective districts if the county passes the same standards. • The Deschutes National Forest and Prineville BLM have completed and will be implementing a Fire for Resource Benefit Plan in eastern Deschutes County thus the strategies will change from a fire suppression perspective resulting in potentially more exposure to private lands in the unprotected lands. • A range land fire protection association has been formed for the Milican, Brothers and Hampton areas to offer some limited wildland suppression capability for the private lands. Proposal: Deschutes County enacts and ordinance for the unprotected lands with the following provisions: 1. Private lands with structural improvement will provide defensible space implementing the same standards as SB 360. 2. Vacant Tots with no structural improvements will implement the SB 360 standards. 3. Regulate open burning to be consistent with the remaining agencies within Deschutes County. Private Citizens would be required to utilize a "call -in- number" and only burn on designated burn days. By applying SB 360 standards there are no punitive consequences for non- compliance, thus a voluntary program with heavy emphasis on education. Like SB 360 there would be civil penalties if a wildland fire occurred on private lands and suppression cost would be re- coverable. For open burning, private citizens would be regulated by existing burn days for the respective fire districts and if an open burn did escape control, Deschutes County could bill the responsible party for suppression costs. The County Forester, in conjunction with the appropriate fire districts would administer the program. Specifically the decision to be made is does the Deschutes County BOCC wish to pursue such an ordinance given the mention parameters? Existing SB -360 Standards The Standards under the Oregon Forestland — Urban Interface Fire Protection Act of 1997 (SENATE BILL 360) which will be applied on private lands where structures exist are: • Establish a primary fuel break of 30 feet around structures; • Create fuel breaks around driveways longer than 150 feet; • Remove tree branches within 10 feet of chimneys; • Remove any dead vegetation that overhangs a roof; • Remove flammable materials from under decks and stairways; • Move firewood 20 feet away from structures; For vacant lots, SB 360 requires a minimum fuel break 20 feet around the perimeter of the property and a 20 foot break along the access roads. (12,120.00)1 $ 1 $ 45,940.02 1 Organization 2007 - 2008 Video Lottery Grant Distribution Summary As of February 4, 2008 Baney Date Daly Luke Off - the -Top Other Total Work Center Remodel $ $ $ $ 350,000.00 .00 Ochoco Health Systems 7/5/2007 14,040.00 14,040.00 Senior Council of Sisters 7/11/2007 1,500.00 1,000.00 $ 1,000.00 3 x.00 BendFilm 7/11/2007 $ 1,000.00 $ 1,000.00 Humane Society of Redmond Deschutes County Historical Society 7/18/2007 7/25/2007 $ 1,500.00 $ 3,500.00 $ 2,500.00 $ 5,000.00 $ $ 2,500.00 5,000.00 10,000.00 Central Cascade Lines 7/30/2007 $ 750.00 750.00 $ 1,000.00 2,5 00 Fair & Expo 7/30/2007 $ 3,750.00 $ 3,750.00 Leadership Bend 7/30/2007 $ 500.00 500.00 $ 1,000.00 00 Redmond Downtown Partnership 8/15/2007 $ 1,000.00 1,000.00 $ 1,000.00 Project Wildlife 8/22/2007 $ 1,000.00 $ 3,250.00 4,250.00 Leadership Redmond 8/29/2007 $ 900.00 500.00 1,000.00 2,400.0' SOAR 8/29/2007 $ 500.00 500.00 500.00 La Pine Youth Diversion 9/5/2007 $ 333.00 334.00 333.00 $ United Way 9/12/2007 $ 1,000.00 1,000.00 1,000.00 Volunteers in Medicine 9/19/2007 $ 3,000.00 2,000.00 2,500.00 x.00_' Bend Spay & Neuter Project 9/19/2007 $ 1,000.00 3,000.00 1,500.00 .00 Fair & Expo Center 9/26/2007 $ 2,000.00 8,000.00 $ 10,t Ochoco Health Systems 9/27/2007 $ 14,040.00 14,' l0.! Redmond Rotary Charitable Corp. 10/3/2007 $ 2,250.00 2,250.00 500.00 Central Cascade Lines 10/10/2007 $ 1,000.00 2,000.00 500.00 5,000.00 Central Oregon High School Rodeo 10/10/2007 $ 500.00 2,000.00 Deschutes County Sheriffs Office 10/17/2007 $ 2,000.00 2,000.00 2,000.00 Redmond 2J Educational Foundation 10/22/2007 $ 500.00 $ 500.00 1, St. Vincent de Paul 10/29/2007 $ 500.00 $ 500.00 .00 Healing Reins Therapeutic Riding Center 10/29/2007 $ 1,000.00 $ 500.00 Pot of Gold Thrift Store 10/29/2007 $ 500.00 500.00 1,000.00 Bend Paddle Trail Alliance 11/19/2007 $ 1,500.00 $ 500.00 Soroptimist International of Bend New Generations 12/3/2007 12/3/2007 $ 400.00 $ 2,000.00 $ 1,200.00 $ ,600.00 $ 1,000.00 $ Bend Community Radio (KPOV) 12/17/2007 $ 500.00 $ $ 500.00 Education Foundation 12/31/2007 $ 550.00 Ochoco Health Systems 1/2/2008 14,040.00 14, La Pine Rodeo Association 1/28/2008 $ 500.00 500.00 500.00 Project Wildlife 1/28/2008 $ 1,000.00 $ 1,000.00 2 YTD Paid Out $ 36,383.00 $ 36,334.00 $ 31,083.00 $ Baney Daly Luke 42,120.00 $ 350,000.00 $ 495,920.00 Off - the -Top Other Total Balance Brought Forward Annual Allotment Total Credits $ 2,750.00 $ 1,180.52 $ 50,000.00 I I I $ 50,000.00 $ 50,000.00 $ Available Balance % Allotment Remaining $ 52,750.00 $ 51,180.52 $ 57,929.50 $ $ - $ 11,860.02 30,000.00 $ 350,000.00 $ 530,000.00 30,000.00 $ 350,000.00 $ 541,860.02 $ 16,367.00 1 $ 14,846.52 1 $ 26,846.50 1 $ 31% 29% 46% -40% 0% 8% Economic Development Fund Discretionary Grant Program Organization: Central Oregon Youth Investment Foundation Organization Description:. The Central Oregon Youth Investment Foundation was established in 1994 to support the needs of Oregon youth enrolled in the Oregon National Guard Youth Challenge Program (OYCP). OYCP is the only public, statewide, quasi - military school in Oregon including supervised work experience in community service and conservation projects. It is a 22 -week program followed by 12 months of post - residential mentoring and placement for each student. Two classes are conducted each year for a minimum of 112 students in each class. Project Name: Challenge Obstacle Course Project Description: The obstacle course will be used to support the physical fitness core component. It will consist of 12 apparatus that students will navigate individually as a timed event. Project Period: Completion of project by July 17, 2008. Amount of Request: $5,000 (Total estimated cost = $34,700) Previous Grants: None Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: Ira_ -1 -07 Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners C.H LLEKG E o OSTAc LE etc-LASE- 1 --J -0� .4 5, 000 Applicant/Organization: Address: Project End Date: ` - 30 - 0 S' Date Funds Needed: CENTRfk. OIPEGon' jour, N vesrn7 e rr i PCarr I ATIOrr do li#RALD 14SN- Fo,eb ai. ri 55 o a. . 1143 iYE Fo1RTH srREET Contact Name(s): Fax: Ng�eo�b fs »Fa1e4am4 rre Fi4s q N E R, c.D y i F 386 -7673 Alternate Phone: Tax ID #• City & Zip: Telephone: Email: 3-31 -ok "13 -115634 a, 6Errlj 977a 9ka -1oa! #f9R0.0 @ f}s»FFoRbc On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership stricture, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures *. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non -profit status. *Applicant maybe contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: P4. c arrti ��VI" YOt1T� r0 Oregon Youth ChalleNGe Program s 23861 Dodds Road v fie` Bend, OR 97701 •+4 Phone (541) 317 -9623 Fax (541) 382-6785 www.oycp.com December 21, 2007 Mr. Mike Daly, Commissioner Deschutes County Administration 1300 NW Wall Street, Suite 200 Bend, OR 97701 -1960 Re: Central Oregon Youth Investment Foundation — Application for Grant 5010(3) Non -profit organization, Federal Tax ID 93- 1150392. Dear Mr. Daly, On behalf of the Central Oregon Youth Investment Foundation, I am writing to you for consideration of our request for a $5,000 discretionary grant to help fund an obstacle course to be located at the Oregon National Guard Youth ChalleNGe Program in Bend, Oregon. 1. Describe the applicant organization, including its purpose. leadership structure, and activities. In order to provide you with an overall picture of our program purpose, the background information begins with a description of the Oregon National Guard Youth ChalleNGe Program (OYCP), which is a State of Oregon government agency. The Central Oregon Youth Investment Foundation was established in 1994 for the express purpose of supporting the needs of Oregon youth enrolled in OYCP. Oregon Youth Challenge Program Located in Bend, OYCP is Oregon's only public statewide quasi - military based school, including supervised work experience in community service and conservation projects. It is fully accredited by the Northwest Association of Accredited Schools through the year 2008 and is a statewide public alternative high school. It is a residential 22 week program followed by 12 months post - residential mentoring and placement for each student cadet. Two classes per year are conducted and serve a minimum of 112 student cadets each class. The current class graduated 122 student cadets from all over the state, representing 16 counties and 51 different high schools. The authority for all National Guard Youth Challenge Programs in the nation falls under the Secretary of Defense who has entered into an agreement with the Governor of the State of Oregon. The OYCP program agreement was established in September 1994 and is currently funded through the 2007 -09 biennium with a combination of state general fund (13 %), state basic school support and school lunch funds (27 %), with a federal funds matching amount (60 %). The funding level for our program in 2008, including federal match, will be $3.7 million annually. We expect to receive continued state appropriations during the upcoming 2009 -11 budget process. There are no additional resources for facility modification, such as the obstacle course, in the approved spending plan. OUR MISSION: Is to provide opportunities for personal growth, self improvement and academic achievement among Oregon high school drop outs, youth no longer attending and those failing in school, through a highly structured non - traditional environment; integrating training, mentoring and diverse educational activities. • `912. Accreditation through 2008 OYCP is a voluntary educational program. Eligible youth must be Oregon residents, from 16 to 18 years old, not be currently enrolled in school (dropped out), and have no criminal background. The educational purpose includes the opportunities for student cadets to earn a high school diploma, GED or 8 Oregon certified high school credits to re- enroll and then graduate from their high school. All curriculum is authorized by the accrediting authority, the State of Oregon, and the Bend La -Pine School District. Central Oregon Youth Investment Foundation Established in 1994, the Foundation is represented by a group of volunteers. Deschutes County Commissioner Dennis Luke is Chairman, and Harold Ashford, Certified Public Accountant is Treasurer, providing all accounting services for the Foundation. All board members provide oversight and approval for any and all expenditures that the OYCP requests to make from funds donated by parents, grandparents, grants, agencies and friends of Youth Challenge. I am enclosing a copy of our Foundation brochure for your reference. The primary purpose of the foundation is to support OYCP and make resources available to the student cadets and program that will create opportunities for continued success during and after graduation. This is done through the acceptance, approval and monitoring of donations as well as fund raising activities on behalf of the Youth Challenge Program. 2. Describe the proposed project or activity. The OYCP obstacle course will be used to support the physical fitness core component. It will promote speed and agility at a personal level. Cadets will be able to measure and see their improvements each time they run the course throughout the 20 weeks of the Challenge phase of the program. The OYCP obstacle course is made up of 12 apparatus that the cadets will navigate individually as a timed event. Each obstacle will focus on the strength and endurance of a different muscle group. This will instill self confidence and situational awareness. The course will also promote achievement as platoons can compete within themselves as squads or against other platoons. 3. Provide a timeline for completing the proposed project or activity. The OYCP Advisory Board members are currently working with local community businesses in an effort to obtain donations of labor, and are at the same time identifying materials costs and availability. By the end of January 2008, we hope to have materials and labor resources identified to support the project. The goal is to have the project completed in time for our next class start date of July 17, 2008. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. OYCP is an alternative high school, available to families throughout the State of Oregon. The obstacle course is an important adjunct to the Physical Fitness core component at OYCP. All 8 core components of the Challenge Program are fully integrated and must be successfully completed by students in order to graduate our program. o The program works to return the students to the school system to obtain a high school diploma, thus reducing Oregon's dropout rate, and takes some of Oregon's most difficult 16 to 18 year old dropout/problem students and prepares them for return to high school. o The Challenge Program mentoring program model directly relates to thc governor's mentoring goals and is the second largest mentoring program in the U.S. only behind the Boys and Girls Club of America. o The program provides structured teen work and life skill training and experience through partnerships with other goverrunental agencies, community service and classroom instruction in these specific areas. o By providing educational and work -skill training to at -risk high school dropouts, the program helps to reduce the number of juvenile arrests. Page 2 of 3 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. If the grant will support an ongoing activity. explain how it will be funded in the future, Central Oregon Youth Investment Foundation has received $10,000 in restricted donations specifically to help pay for this Obstacle Course Project. As mentioned earlier in answer to question #3 above, donations of labor are being solicited by the OYCP Advisory Board from local community businesses. Total estimated costs for the project are $34,700. The only ongoing expenses would be maintenance and upkeep, which would be funded by OYCP. o Materials — treated logs $16,300 o Materials — elements and hardware $ 5,400 o Labor — donations $13,000 Thank you very much for your time and consideration. Please let me know if you have any questions or need additional information. I can be reached at the OYCP facility by phone 317 -9623 extension 226 or email karen.l.rawnsley@mil.state.or.us . Sincerely, Karen Rawnsley Deputy Director Cc Daniel Radabaugh, OYCP Director Dennis Luke, COYIF Chairman Harold Ashford, COYIF Treasurer Enclosures: COYIF brochure and non - profit status Page 3 of 3 Deschutes County Government, Oregon - Lottery Grant Program and Application Enhancing the lives of citizens by delivering quality services in a cost - effective manner Deschutes County I Related Items • Board of County Commissioners • Discretionary Grant Program Application Upcoming Events Deschute County Hearings Officer Public Hearing 1214)07 j Deschutes County Hearings Officer Public Hearing 1i2/11/oTI Deschutes County Planning Commission Meeting - 12 -13 -2007 112F13/071 More Events » help 1 site map Page 1 of 2 11 Go Location I contact us I En espai;:o LIVING HERE I BUSINESS 1 VISITING GOVERNMENT Deschutes County Government: Find out more about Deschutes County goverment. ESERVICES IYou are here: Government » County Commissioners » Programs and Reports » Lottery Grant Program irid Application DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM GUIDELINES Each of the three Deschutes County Commissioners is authorized to recommend approvril of discretionary grants to qualified non -profit agencies for projects or activities that benefit the economic health of the community. Grants are made available through the Deschutes County Economic Development Fund which is supported by state lottery proceeds. Purpose Economic Development Fund grants are intended to assist eligible organizations with specific, short - term projects or activities which positively impact the economic health of either a specific community within Deschutes County or the County at large. A wide range of pursuits may relate to economic development, including, but not limited to, job creation, education and training, cultural tourism, and natural resource management. Deschutes County discourages requests for ongoing operational funding that cannot be sustained beyond the grant period. Eligibility Applicants for Economic Development Fund grants must be non - profit organizations or publicly funded agencies that serve populations within Deschutes County. Although a 501 (c) (3) classification is not required, applicants must be able to document their non -profit status. Individuals and for -profit entities are not eligible to apply. Funding While there are no established minimum or maximum amounts for grant requests, awards typic ally range between $300 and $3,000. Grant applications are accepted at any time throughout the year and awards may be dependent on the available balance remaining in the Economic Development Fun i at the time a request is submitted. The most competitive applications will contrlbute some resoui ces toward the project budget, either in goods and services or cash funding; however, a match is not required. Application Applicants must complete and submit one copy of the Deschutes County Economic Development Fund grant application form and attach proof of non - profit status. Applicants may choose to direct tneir requests to an individual Commissioner or submit the request without specification. In the event that an individual Commissioner is not specified, County staff will forward the application to all three Commissioners for review and a funding recommendation. Completed application packets should be mailed to the-following address: Dave Inbody Deschutes County Administration 1300 NW Wall Street, Suite 200 Bend, OR 97701 -1960 http://www. deschutes. org/go /governmentJcounty- commissioners /programs - and - reports /lottery -gr... 12/21'2007 Deschutes County Government, Oregon - Lottery Grant Program and Application Page 2 of 2 Evaluation Upon receipt, Deschutes County staff will initially screen applications for completeness. incomplete applications will be returned to the applicant for additional information. Copies of complete applications will be forwarded to all three Commissioners for information purposes; however, only the Commissioner(s) to whom the application was addressed will consider its merit and make a recommendation to approve or deny funding. Recommendations will be based on economic impact, benefit to the community, and availability of funds, among other factors, and will be forwarded to the entire Board of County Commissioners for final authorization. Awards Awards to successful applicants will be published within the agenda of a regularly - scheduled Board of County Commissioners meeting and will be brought to a public vote before the Commission. Successful applicants may be required to make a presentation at the Commission meeting. Unsuccessful applicants will be notified by mail. Post -Award Requirements Acknowledgement of Funding: If any public recognition is made related to the purpose for which the grant was received, such as in media announcements, marketing materials, advertising, or information campaigns, grant recipients must acknowledge support from the Deschutes County Economic Development Fund. Final Report: Recipients will be required to submit a brief written report upon completion of the grant - funded project or activity that summarizes results and certifies that grant funds were used as intended. Subject to Audit: To comply with restrictions on the use of public funds, recipients may be asked to fumish financial and accounting information for audit purposes. Grant recipients who do not comply with award requirements established by Deschutes County may be subject to repaying funds received and may be Ineligible for future funding consideration. Additional Information For additional information about the Deschutes County Economic Development Fund grant program, please contact Dave Inbody, Assistant to the County Administrator, by telephone at 541 - 322 -7697 or by e-mail at davidi@a co.deschutes.or.us ATT: Discretionary Grant Program Application (PDF) Traducir este ;Airline en espalfol Documents on this page are available in PDF formal You will need Adobe Acrobat Reader or an equivalent program to open and view these documents. Contact Us 1 Disclaimer I Accessibility i Privacy Statement i webmasterjco.deschu tes.or.us ic) 2007 Deschutes County. Ali rights reserved, http: / /www.deschutes.org/go/ government / county- commissioners/programs- and- reports/lottery-gr... 12/21/2007 Economic Development Fund Discretionary Grant Program Organization: Bend Area Habitat for Humanity Organization Description:. Bend Area Habitat for Humanity works with families and the community to build quality, affordable homes. These homes are constructed for families earning 35% to 75% of Bend's median income. Qualifying families must contribute 400 -600 hours of sweat equity to the construction of the home. Project Name: Alford Village Initial Engineering Project Description: The first step in making the 10 -acre parcel (the future Alford Village) ready for development is a topographic survey. The total cost for the survey is $7,336. Otak has contributed $4,000, this request is for the balance. Project Period: February — March 2008 Amount of Request: $3,336 (total cost $7,336) Previous Grants: • December 2005 - $1,050 for outreach equipment ($550 Clarno, $500 Luke) • August 2006 - $2,050 for land purchase ($684 Clarno, $683 Luke, $683 Daly) Bend Area Habitat for Humani Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date 1/23/08 Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Address: Commissioner Michael M. Daly All Three Commissioners x Alford Village Initial Engineering 1/1/08 $3336.00 Project End Date: Date Funds Needed: t'ax ID #: City & Zip: Telephone: Email: 1860 NE4th Street Contact Name(s): Dave Love Joan Hinds Fax: 54 1- 3 8 3- 17 8 1 Alternate Phoneb 41 -317 -5972 2/1/09 Feb -March 2008 93- 1004012 Bend 97701 541- 385 -5387 x223 dlove @bendhabitat On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures *. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non - profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: .org Habitat �tl DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM Program application from Bend Area Habitat for Humanity 1. Description of the applicant organization, including its purpose, leadership structure, and activities. The organization: Bend Area habitat for Humanity, with God's guidance, works in partnership with deserving families and the community, to build quality affordable homes. Bend Area Habitat for Humanity (BAHFH) envisions a community where no families sacrifice safety, healthcare, food or clothing for affordable housing. Through the wise stewardship of resources and donations, and in partnership with local businesses and individuals, we provide opportunities for Bend families to achieve stability and success. Leadership: The organization is led by a volunteer Board of Directors, sixteen individuals from the community who apply their various skills to the goal of providing affordable housing in Bend. Listed below are the names and affiliations of the 2008 board members: Doug Watson, President (Self Employed Information Technology Consultant) Bob Cudlin, Vice President (Retired Energy Consultant and Lawyer) Greg Smith, Treasurer (Real estate broker — John L. Scott, prior Human Resources - Insurance Industry) Alison Hamm, Secretary (Retired Chemical Engineer and Organizational Development Consultant) ML Jennings (Retired Office Manager) Cathy DelNero (Real Estate Broker — Coldwell Banker Morris, Former Habitat Homeowner) Joan Hinds (Retired Resource Development Manager) Mark Huffman (General Contractor and Co -Owner Sage Builders) Marty Windman (Retired Executive - Computer Hardware) Jo Conover (Leadership in Energy and Environmental Design (LEED) Green Building Rating SystemTM Accredited Design Professional) Richard Berg (Oregon Financial Services Group, Financial Planner) Jim Moran (Senior Account Representative, Wachovia) Beverly Pahlisch (Vice President Pahlisch Homes) Dr. Ron JoIIo (Retired) Bill Kuhn (Vice President South Valley Bank) Madden, Elva (Crook County Liaison to BAHFH) Executive Director David Love heads a staff of 14, including those who work at the Habitat office and the recycling facility, the ReStore. Activities: The primary activity is the building of affordable home for families who earn 35 % -75% of Bend's median income. The families qualify by demonstrating that they will be responsible homeowners and that they will contribute at least 400 -600 hours of sweat equity to the construction of their homes. Operation of BAHFH's ReStore is an important activity, as well. By recycling building materials and furniture donated by individuals and builders, the ReStore provides an inexpensive source of construction supplies and keeps more than 140 tons of discarded materials out of the landfill annually. 2. Description of proposed project: Since 1989, Bend Area Habitat for Humanity (BAHFH) has been providing decent, affordable homes for low- income families. To date, we have worked as the catalyst for Habitat homeowners and volunteers to build 70 homes, providing the benefits of home ownership to 116 adults and 217 children. Thanks to a successful capital campaign, we have recently purchased a 10 -acre parcel of land in east Bend where we plan to build homes for 65 families over the coming years. We had hoped to begin building homes on the 10 acres in 2008, but the delay in Urban Growth Boundary decisions has postponed that starting date. In order to continue addressing the huge need in Bend for truly affordable housing and to keep our volunteers on the job, we have obtained some small parcels of land on which to build during the period before the 10 acre parcel is annexed to the City. (Our thanks to Deschutes County for contributing to that interim activity.) Since the work of Bend Area Habitat for Humanity needs to continue at a healthy pace, we are now concentrating all of our resources on building homes on interim land. Request to the Deschutes County Economic Development Fund: While carrying on our regular schedule of building on interim land, we are also doing everything possible to prepare the 10 acre parcel, which will be called Alford Vi/ /age. Our goal is to be ready to begin construction in Alford V// /age immediately after annexation. To accomplish that goal we have solicited support from engineering firms, relying on pro bono work and in- kind contributions to continue moving forward on Alford Vil /age, since all available construction funds are needed for interim builds. W &H Pacific, Otak Inc., and Ferguson & Associates have all come forward to give us a hand. The BAHFH Board agrees with Otak engineers that the first step in making the 10 acne parcel ready for development is a topographic survey. The cost of the survey is $7,336, and Otak will contribute $4,000 toward the work. We ask that the Deschutes County Economic Development Fund provide the other $3,336 to take that first step toward developing the land. 3. Timeline for completing the proposed activity: The topographic survey can be done immediately. Otak engineers believe that the boundary survey will be a simple next step, following the topo survey. An Alford Village Development Committee, headed by Jo Carol Conover, BAHFH board member and LEED accredited design professional, and staffed by community professionals and BAHFH staff and board members, has begun work on a preliminary concept plan, to be followed by an overall concept plan. Once site constraints are determined, a plan or plans can be developed to achieve development goals for affordable housing. This will require addressing housing needs that are identified in the UGB study, transportation improvements that are recommended with the TSP update, and site constraints that are identified with the site survey. 4. How the project will impact the community's economic health: The scope of the activity proposed in this request is simply the beginning phase of an ambitious multi -year project to be carried out in many phases. Our request for assistance with the initial engineering and design activities will allow us to prepare for the infrastructure and home construction work that will follow. Bend Area Habitat for Humanity traditionally raises funds and in -kind donations as construction progresses. That will begin after annexation and preliminary planning has been finished. The preparatory activity described in this request is our first step toward providing affordable housing for 65 families. For the last several years, affordable housing has been one of the most crucial challenges for our community. Today, a family of four earning Bend's median income of $58,000 could afford to buy a $140,000 home. Very few, if any, houses at that price are available. BAHFH homes currently cost approximately $106,000 and are financed by no- interest loans held by BAHFH. The economic impact of BAHFH's work is reflected in its families who would otherwise be homeless or living at subsistence level. Instead, they become contributing community members, paying taxes, purchasing goods and raising healthy families. Additionally, the construction of Habitat homes brings tens of thousands of dollars to local vendors. 5. Specific communities or groups that will benefit: Habitat for Humanity is a superb vehicle for community development. Volunteers by the hundreds contribute by moving dirt, swinging hammers, installing plumbing, drawing architectural plans, implementing green building techniques, doing office work — the list goes on and on. Companies appreciate the team - building experiences employees have when they work together on a build site. Professional men and women have the opportunity to mentor young people from Deschutes County Juvenile Justice, the Youth Challenge Program and other community service programs. Dozens of churches pitch in to work together on "Faith Houses" and women enjoy great camaraderie and accomplishment on the "Women Build." Underlying the rich experience of the volunteers is the joy they feel knowing what a gift they are giving to a family in their community. The Habitat families benefit in many, many ways from having the stability of owning their own homes. In addition to our personal knowledge of the families in Bend's Habitat homes, we read national studies indicating that children who live in their own homes perform better in school and are far more successful, socially and professionally, as adults. We hear countless stories of Habitat children who excel in sports, the arts and academics because of family stability -- they are not moving from substandard apartment to substandard apartment, but are living in the same home in the same neighborhood, going to the same schools, for years. Quality homes, whether on a parcel containing ten Habitat homes like Silver Lake, or a single home tucked into the corner of an existing development, enhance neighborhoods and inspire great pride and satisfaction in the volunteers who have built them and the families who live in them. 6. Expenditures and source of funds: As shown on the attached estimate prepared by Sun Country Engineering, the total estimated fees prior to construction would be $178,695. Only the Private Fees are relevant to this request, as Municipal Fees will relate to work done after annexation. Three firms have pledged in -kind support for the activities listed under Private Fees: Otak, Inc. has donated $4,000 toward the topo survey, and Otak's Senior planner has offered his pro bono services, as well. Ferguson & Associates has pledged a $12,000 in -kind donation toward work associated with the traffic study. W &H Pacific's designer will work pro -bono on the concept plan, and the company is considering an in -kind donation as well. We are confident that, as preparatory work progresses, there will be additional support offered by the engineering community. Additionally, we have submitted a grant proposal to Meyer Memorial Trust and will be writing grant requests to the Ann & Bill Swindells Charitable Trust and the Swigert Foundation, among others. Sun Country Engineering 920 SE Armour Road Bend, OR 97702 541 - 382 -8882 HABITAT HWY 20 Proj. Preliminary Constr. Cost Est. From sketch provided Dec.06- Assume 65 lots ITEM COST Municipal Fees City Application* $4,000 Subdivision; +$500 /lot* $32,500 Traffic Review* $1,525 FireFlow Analysis* $1 ,220 Total Application Engineering Fee's $35,000 City Plat Fee $5,200 County Surveyor Fee $5,980 County Clerks Fee $200 Total Fees Private Fees Tentative Plat Map and Process* Burden of Proof* Traffic Study* Boundary + Topo Survey Engineered Plan Set Plat and Monument Total Private Total Estimated Fees Total Estimated Construction Combined Total $6,000 $4,500 $2,500 $11,000 $35, 000 $32,500 29- Oct -07 TOTAL $40,815 $46,380 $91,500 $178,695 1 191 273 $1,369,967 *Required for Tentative Approval * *This estimate is provided for reference purposes and is not intended to be a statement of all costs associated with the proposed project. Costs are based on historic pricing, and future costs can vary. Projected costs are based on the current anticipated work for the project and can be impacted by land use conditions, local engineering standards, and local code revisions that may be implemented. HABITAThwy20- PreCost 1/21/2008 11 u October 16, 1989 Lester Alford Bend Area HI`H 124 N.W. Franklin Ave Bend, OR 97701 Dear Lester, This letter will confirm that Bend Area HFH has been added to the roster of exempt 'subordinates included in Habitat for Humanity, Inc.'s group exemption under 'section 501 (c)(3) of the Internal Revenue Code effective on October 13, 19890 The enclosed copy of the group exemption letter received from the IRS provides evidence of Habitat's group exemption. 'That letter, together with this letter which confirms your affiliate's exempt subordinate status, provide evidence of our tax exempt status under section 501 (c) (3) of the Code. Both these letters should be retained' as part of your affiliate's permanent records. Please note that if your gross income i4inamikmore than $25,000, you are 'required to file Form 990, Return of Organizations Exempt from income Tax, by the 15th day of the fifth month after. the end of your annual accounting period. Also, note that a. significant penalty is imposed when a return is filed late. • (To assist in the .consolidation of your affiliate's financial data with that of HFHI a it is requested that you' use a calendar year-- - January 1- December 31— accounting period.) The group exemption number assigned to Habitat by the IRS is 8545. This number may be provided to prospective donors, foundations, and other grant organizations as they request it, and is required oh any For 990 you may file. In partnership, 1/1/1.0k4- 6044 Mark Sloan Administrative Coordinator— Affiliate. Group HS /mr IMPORTANT TAX-INFORMATION*** MEMORANDUM TO: U:S. Affiliates covered under FIFHI's Group Exemption umbrella FROM: Habitat for Humanity International RE: Group exemption numbers DALE: November 1993 $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ GREETINGS from your friends and partners in Americus! Our records indicate that your affiliate is currently considered a tax exempt subordinate under Habitat for Humanity International's Group Exemption umbrella. This memo is intended to clarify the various numbers which are required for reporting to the Internal Revenue Service. Habitat for Humanity International's Group Exemptions umbrella number is 8545. This number is used by HFHI and may also be used by your affiliate project when reporting to the IRS. A copy of the letter from the IRS assigning this number to H FHI, dated September 30, 1987, is attached. Also included is a copy of the IRS letter acknowledging the name change from "Habitat for Humanity" to "Habitat for Humanity International, Inc." This, along with the September 30, 1987 letter should be kept as part of your permanent files. They are proof of your affiliate's tax exempt status. You will note that both.IRS letters include the Federal Employer Identification Number (III or EIN) for Habitat for Humanity International. This number, however, applies only to Habitat for Humanity International. As an affiliated project, you are required to apply for your.own EIN. You must use your affiliate EIN in all correspondence with the IRS. If you have any questions about your affiliate's tax exempt status, please contact Lisa Nielsen or Anita Peacock at 1- 800 - HABITAT extension 405 or 311. Economic Development Fund Discretionary Grant Program Organization: Family Access Network Foundation Organization Description:. The Family Access Network (FAN) has been in operation since 1993. FAN created a network of health and social service providers, school, businesses, community organizations and individuals to ensure children receive the services they need. FAN also has 22 advocates in 41 public schools and 2 early childhood centers to link children and families with social services in the community Project Name: Family Access Network Breakfast Fundraiser Project Description: FAN is conducting its second breakfast fundraiser at Bend Golf and Country Club. The event is intended to raise enough money for two FAN sites for the 2008 -09 school year ($52,000). Last year $41,000 were raised. Project Period: April 8, 2008 Amount of Request: $3,000 (all Deschutes County grant dollars will be matched by other local sponsors) Previous Grants: • September 2002- $1,500 for fundraising event ($750 Daly, $750 Luke) • January 2007- $2,000 breakfast fundraiser ($1,000 Baney, $500 Luke, $500 Daly) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org SCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 01/29/08 Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners x Family Access Network Breakfast Fundraiser Project End Date: April 8. 2008 Date Funds Needed: March 19, 2008 Tax ID #: 20- 3534560 City & Zip: Telephone: Email: julie.lyche @hdcsd.org April 8, 2008 $ 3,000 Applicant/Organization: Address: Family Access Network Foundation 2480 NE Twin Knolls Drvie, Suite 201 Contact Name(s): Fax: Julie N. Lyche 693 -5651 Alternate Phone: 693 -5675 Bend, 97701 693 -5677 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures *. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non - profit status. • Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: Declined: By: Date: By: Date: i. Describe the applicant organization, including its purpose, leadership structure, and activities. The Family Access Network (FAN) has been serving local disadvantaged families since 1993. Currently, FAN has 22 advocates in 41 public school sites and two early childhood centers. FAN is unique to Deschutes County in two ways. First, FAN created a network of health and social service providers, schools, businesses, community organizations and individuals who collaborate to ensure children receive the services they need most. Second, FAN provides advocates in all Deschutes County public schools and two early childhood sites. FAN advocates are hired by the schools as service brokers who link children and families to critical social supports in the community. Working through one dedicated advocate, a child or parent is referred for dental work, job opportunities, clothing, rent assistance, childcare support, health insurance, and more. The High Desert ESD manages the county -wide FAN program with the Director and one support staff position, working closely with FAN advocates. The FAN Foundation was established in September 2005, to ensure fiscal stability and long -term support of FAN. The expansion of FAN to include the FAN Foundation has ultimately allowed the organization to increase the number of disadvantaged children served through FAN advocates. The Foundation has allocated over $ioo,000 to the three school districts this fiscal year and will continue to boost support as fundraising increases. 2. Describe the proposed project or activity. The FAN Foundation is conducting its second breakfast fundraiser on April 8 at the Bend Golf and Country Club. The goal of this event is to raise enough money for two FAN sites for the 2008 -09 school year. Through community sponsorship and individual donations, the target is $52,000. Last year the event raised over $41,000 in sponsorships and individual contributions. Sponsorship funds provided through the Deschutes County Economic Development Fund will be matched dollar for dollar by other local sponsors. 3. Provide a timeline for completing the proposed project or activity. FAN Breakfast December: January: February Feb rua ry March April 8: Fundraiser Timeline Reserve location for FAN breakfast fundraiser - done Recruit table captains for individual attendees —14 secured Secure community sponsorships Develop written materials for event Finalize speakers, including FAN advocate, youth and families Complete guest list Finalize community sponsorships Conduct event 4. Explain how the proposed project or activity will impact the community's economic health. The Family Access Network works with our most needy families within Deschutes County. These are often the working poor. More than half of the families served through FAN receive assistance only once because they are frequently in transition due to a job change, domestic violence, a medical issue, or other life occurrence. With a little assistance, these families are able to continue to support themselves and not fall into a long -term cycle of poverty. Through support of the FAN breakfast fundraiser, the Economic Development Fund will be assisting in building upon the current successes of our FAN advocates. By helping families move to the next level, gut of poverty and into a self supporting family situation, our work impacts the economic health of our community. The FAN Foundation is pleased with their success in pursuing sustainable funding for this very important piece of our social service network. Through FAN, we are able to help break the cycle of poverty, assist families in improving their living situation, and move towards the economic health of our children and families. 5. Identify the specific communities or groups that will benefit. During the 2006 -07 school year, FAN improved the lives of 6,822 children and family members in our community through connections to food, shelter, clothing, medical services and more. FAN advocates made over 1,700 connections to housing, over 1,900 connections to food and helped clothe 2,880 children. Many of these families are struggling to make ends meet. The group benefiting from this request is one of our most fragile populations — children in poverty. Research clearly indicates that education breaks the cycle of poverty. FAN advocates work with these children and families to remove barriers and pave the way for a child's school success. 6. Itemize anticipated expenditures *. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. lithe grant will support an ongoing activity, explain how it will be funded in the future. Grant funds received will be used as community sponsorship of the FAN breakfast fundraiser. The goal is to secure $26,000 in corporate /community sponsorship before the event and receive $26,000 in individual contributions at the event. Sponsorships will be used to leverage and challenge individual contributors to attain the goal of two FAN sites ($52,000) for the event. This grant and the event are one component of the larger sustainability plan developed for the Family Access Network. There is no obligation to support an ongoing activity through the proposal. Local sponsorship will be secured on a year by year basis. Listed below are the event expenditures, committed and pending sponsorship contributions, and the funding goal. Project Expenditures Fundraiser food costs (for 15o people): Printing costs Materials /Supplies Corporate Contributions JL Ward & Company Believe in Angels Foundation Anonymous -food costs covered Pronghorn Deschutes Economic Dev. Fund Bank of the Cascades Eagle Crest Resort Edge Wireless TOTAL $1,750 $200 $150 $2,100 $io,000 committed $1,000 committed $1,750 committed $10,000 pending $3,000 pending $5,000 pending $5,000 pending $2,500 pending $38,250 ($12,75o committed- $25,500 pending) FAN Fundraiser Goal: $52,000 (two FAN school sites, each serving 25o children and their family members) INTERNAL REVENUE SERVICE P. •'O. BOX 2508 CINCINNATI, OH 45201 APR 12 2006 Date: FAMILY ACCESS NETWORK FOUNDATION C/O JULIE N LYCHE 2480 NE TWIN KNOLLS DR STE 201 BEND, OR 97701 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 20- 3534560 DLN: 17053061009046 Contact Person: RENEE RAILEY NORTON Contact Telephone Number: (877) 829 -5500 Accounting Period Ending: June 30 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: December 30, 2005 Contribution Deductibility: Yes Advance Ruling Ending Date: June 30, 2010 ID# 31172 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 501(c)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO /CG)