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HomeMy WebLinkAbout2008-03-19 Work Session MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 19, 2008 Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy Melton. Also present were Dave Kanner, County Administrator; David Inbody, Assistant to the Administrator; Scott Johnson, Sheri Pinner, Lori Hill and Barrett Flesh of the Mental Health Department; Roger Lee of EDCO and one other citizen. No representatives of the media were present. Chair Luke opened the meeting at 1:30 p.m. 1. EDCO Quarterly Update. Commissioner Luke suggested that the EDCO update be scheduled every six months instead of quarterly. Roger Lee provided a handout with information on projects that are underway, the local economy and trends. In regard to industrial lot size, Mr. Lee said that five acres and over is considered large. Lots this size or smaller are very hard to find. In regard to Juniper Ridge, the City and ODOT will consider County recommendations and suggestions but the County has no authority to make decisions on how the area develops. Decisions can be appealed, however. The same issues apply to development in La Pine and potential traffic impacts and the need for a traffic signal. There is a hearing scheduled for March 25 in La Pine regarding this situation. 2. Mental Health Strategic/Biennial Plan Update. Scott Johnson introduced his management team, and provided a PowerPoint presentation regarding the status of various programs, funding and other issues. Minutes of Administrative Work Session Wednesday, March 19, 2008 Page 1 of 3 Pages He said there are some requirements to present the Mental Health Biennial Plan to various groups and obtain feedback. The Strategic Plan was already approved but there are now amendments to consider. He said that a departmental survey was done in 2005 and another completed recently. In regard to confidentiality issues, Commissioner Melton asked if there can be done at the legislative level to assist people who need help but because of current law, the agencies that might be able to help them are unable to do so. This is of special concern when someone is in imminent danger. Mr. Johnson stated that this is getting a lot of attention and his team is well trained to do whatever they can in this regard. The crisis intervention team is doing effective work now. Commissioner Melton asked about how the new Medicare billing process will be handled. Ms. Hill stated that long term it will help decrease the amount of billing. He and his staff updated the Board on where the State mental health facilities will be. It is unclear where and how many local facilities will eventually be developed. A copy of his presentation is attached for reference. Sherri Pinner pointed out that the Department has an FTE that is not budgeted; some of the FTE has been deleted but they are .32 FTE over. They are going to transfer funds as appropriate. (A copy of the memo is attached.) 3. Other Items. A land survey problem in the La Pine area has become an issue again. The County was not involved in the survey, which was evidently done in an erroneous fashion and affects many properties. The Board asked if a facilitator could be arranged to look into the situation. The properties would have to be surveyed again and new deeds recorded; however, if one person will not sign, it becomes a problem as no one could be forced to do so. Commissioner Daly said that the people there feel it is a County responsibility because the plats were approved decades ago. Minutes of Administrative Work Session Wednesday, March 19, 2008 Page 2 of 3 Pages Mr. Kanner said that the County just records what is given to them and tax lots created. The surveyor was hired by the developer. A surveyor contacted by the residents quoted a price of $10,000 a lot to do the survey now, per one of the residents. Many of the lots are vacant and some are not buildable. It is not the County's responsibility but the Commissioners would like to help if possible. Some of the lots have improvements on them that would encroach on another lot, and a few might have roads running right through them. Being no further discussion, the meeting adjourned at 3:30 p.m. DATED this 19h Day of March 2008 for the Deschutes County Board of Commissioners. ATTEST: 12 12 Recording Secretary is R. Luke, Chair Tammy aney) Melton, Vice Chair r Mi ael M. Daly, Co issioner Minutes of Administrative Work Session Wednesday, March 19, 2008 Page 3 of 3 Pages Deschutes County Board of Commissioner,, 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.orI WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, MARCH 19, 2008 1. EDCO Quarterly Update — Roger Lee 2. Mental Health Strategic /Biennial Plan Update — Scott Johnson 3. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b). personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St, Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388 -6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. ECONOMIC DEVELOPMENT FOR CENTRAL OREGON Economic Development for Central Oregon Quarterly Report to the Deschutes County Commission March 19, 2008 TRENDS The impacts of the national housing slowdown are beginning to spread more broadly across Oregon, the tri- county area and Deschutes County. As EDCO predicted in December of last year, we are seeing ongoing layoffs by several of the region's wood and building products manufacturers in 2008, and more could be announced as housing starts nationwide have plunged over the past six months. Thus far, Crook and Jefferson Counties have been most heavily impacted by these workforce reductions, and we expect February unemployment rates to exceed 10% in those counties. Of the roughly 8,000 manufacturing jobs in Central Oregon, 3,500 are in wood products manufacturing, and most of these are producing products for the residential building sector. The economic picture is definitely not all doom and gloom, as several companies in this sector continue to grow market share, production and employment including Tri -Star Cabinets (specialty cabinets for golf pro shops), Structus (drywall corners) and Jeld -Wen (windows and doors). Additionally, EDCO sees good reason for optimism here in Central Oregon given that we have a record number of local companies (35) in our portfolio that are looking to either expand their facilities, purchase new equipment or increase employment. One of these just announced earlier this week is Cessna, which expects to add 150 jobs this year and a total of 300 over the next two years. Our numbers are off slightly for pending recruitment projects but we are working on bolstering our efforts in this arena to keep a steady deal flow. On February 14th, EDCO hosted celebrated national economist Alan Beaulieu from New Hampshire -based Institute for Trends Research as our 2008 Annual Luncheon keynote speaker. Beaulieu provided a realistic, fact -based analysis of the national and global economy that made a forceful case that the economy would not be in recession for 2008, but that a more severe recession than recently experienced is on the way for 2009 and 2010, followed by a strong recovery in 2011 -12. Citing several structural issues which were illustrated in graphs and tables, he said that the recession would be virtually impossible to avoid and that it would be more global in nature. His presentation was an equal mix of bad news and good news - the U.S. still leads the world in several important areas (productivity, innovation, exports and per capita GDP) and that recessionary times just make us more competitive. He also noted that some areas of the country would not experience the full brunt of the recession — and that Oregon and our region of the state could be among those. BUSINESS DEVELOPMENT RECRUITMENT PROJECTS EDCO continues to work actively to recruit new, high -wage jobs and companies to the region. Since last quarter's report, we have several new projects — some are very large scale (multi -$ billion, 1,000 jobs each). As noted in August, EDCO has developed its own system for tracking business development projects that both enables us to keep in regular contact with these firms as well as to accurately group them by the type of project and stage of progression to completion. Even when companies have made public announcements about their intentions to move or expand, EDCO considers only those that have built or occupied facilities in the tri- county region and which have hired employees to be "done deals ". All others are grouped under "pending projects" according to their timing and propensity to come to fruition. Listed below is a sampling of the projects we are working on specifically within communities in Deschutes County. Company names for most pending projects have been omitted due to confidentiality requirements. Done Deals (Relocated to or started in Deschutes County in the last Quarter) • Picturesque Window Manufacturing, a new fabricator of custom windows for commercial applications, specifically glass replacement, has moved into a new facility in Redmond. Currently most of this work must be sent to the Portland area. The company will employ three people and the project resulted in a capital investment of $320,000. Pending Recruitment Proiects in Deschutes County (partial list) • The steel structure is going up on ODS Companies', new $25 million, Class -A office building in Bend's Old Mill District to house a claims processing center and the region's first dental hygiene school. This project, which EDCO has been working on the past two - plus years, will initially create more than 70, new, well -paid positions with full benefits and more than 120 total over time. www.odscompanies.com • We continue to work on incentive logistics and other relocation details for the new corporate headquarters of Les Schwab Tire Centers. The building, which is about the same stage in construction as ODS, is expected to be occupied in fall of this year. It will be the region's largest Class -A office building (125,000 sf) for an estimated $25 million capital investment. The project will initially result in more than 325 family -wage jobs for Deschutes County and employment could eventually grow to more than 500. EDCO worked behind the scenes for nearly two years on this project to beat out competing metros of Sacramento, CA; Reno, NV and Portland- Vancouver. • A medical device manufacturer from southern California is moving forward on relocating its entire operation to Bend. The company is in the process of purchasing an industrial park -zoned lot in Northwest Crossing to build a new 10,000 sf headquarters, lab, assembly and warehouse space at an estimated cost of $1.5 million. This company is just another good example of a recruitment that would not have happened without EDCO's efforts. We have assisted the company with detailed information on business cost, taxes, industrial land, and the building process. The company will employ 20 people at wages from $16 -$40 per hour, most of which will be hired locally. • EDCO is working on several highly confidential large -scale projects in Deschutes County in the alternative /renewable energy sector. For most of these projects, we are competing globally for both the capital investment (multiples of $100 million), significant numbers of jobs (400 -1000) and high paying jobs ($60,000 +). These projects are inherently complex and require significant infrastructure (water, sewer capacity, power, natural gas). EDCO has been the lead on preparing proposals for these opportunities in coordination with the City of Bend and City of Redmond. RETENTION EXPANSION EDCO spends considerable time working with our existing manufacturing and technology -based companies throughout the tri- county area, and certainly spends most of our time and efforts here in Deschutes County simply because that is where the majority of these employers are located. Given the rising cost of light industrial and commercial land, tight workforce, and relative cost of housing vis a vis other comparable metros in the West, EDCO is seeing these projects also more frequently as retention projects. Here is a rundown of recent and current projects in Deschutes County: Expanded in Deschutes County • The principal of Industrial Concepts, recently completed a new 10,000 sf facility in Redmond of which the business occupies roughly 5,000 sf. Industrial Concepts is an industrial machine shop supplying manufacturers both inside and outside the region. Currently at two employees, the company expects to add at least one employee over the next year. • Rocky Mountain Products moved into its new 50,000 square foot production facility this month. The company made a capital investment of $3.75 million and expects to nearly double its 2007 employment of 19 to 36. The new FDA approved facility will enable the company to enter new markets, including pre - prepared and frozen foods sector www.rockymountainproduct.com. Pending Expansion & Retention Projects in Deschutes County (partial list only) • Bend -based Ameritech Machining Mfg. has started construction on property in Redmond to build a new 25,000 sf manufacturing facility. EDCO was able to keep the company in Deschutes County and the tri- county area following a search for solutions by Ameritech that would allow the company to grow substantially. The company has already added nearly 20 people to its existing workforce of 20 and expects to be to a total of 50 employees by the end of 2008. www.ameritechmachinemfq.com • Cessna Aircraft Corporation www.cessna.com announced expansion plans for the Bend Airport plant only a few months following purchase in bankruptcy court. The company officially announced that it would be growing its workforce by 150 positions over the next 12 months, and the company has disclosed to EDCO that it expects a total of 300 more people at the plant within three years to keep up with demand for aircraft. EDCO is working working with the company, COCC, and COIC on a workforce training grant to help train new hires. • Epic Air www.epicaircraft.com, designer and manufacturer of high performance turbine and jet aircraft, continues to expand its operations at the Bend Airport, and is now up to 150 employees after starting operations only four years ago. EDCO is working closely with the company on construction of an additional 300,000 sf of manufacturing space it would like to begin Spring of 2008, complete and occupy before the end of summer. We have been working both with Epic and Lancair in Redmond, both of which are impacted by a recent decision by the Federal Aviation Administration (FAA) to have a moratorium on courtesy inspections of new kit aircraft models. Additionally, the FAA is considering new rules for kit aircraft that could have serious negative impacts on our local manufacturers. We are working with Senator Wyden's office on providing some influence on the FAA in their administrative decision - making process. • Breedlove Guitars continues to move forward on completion of its new production facility and headquarters on an industrial lot in Bend's Northwest Crossing development. EDCO helped find the site for the company, which had searched in vain for nearly two years. We also connected Breedlove with industrial revenue bond financing through the State of Oregon for construction of the new plant and offices. www. breed loveq uitars.com • Following an exhaustive search of possible sites in Bend PV Powered has located a facility for their combined headquarters and production in facility at the former Oregon Woodworking plant on Brinson Road. The company is growing employment by nearly 100% annually as it expands to meet market demand for its grid -tied solar power inverters. EDCO is helping to coordinate state economic development and workforce incentives for the new operation. Average wages at PV Powered are nearly double of those of the average wage of all employers within Deschutes County, and it is expected that the company will exceed 100 employees within the next 18 months. • Aircraft Rubber is consolidating its Bend and Redmond operations to a new, 100,000 sf facility in Redmond, on land sold by Deschutes County to the City of Redmond. The new $4.5 million plant will facilitate growth in employment by at least five people. www.aircraftrubber.com • A local aerospace company is in the process of dramatically growing the size of its operations as it has been named an exclusive overhauler of helicopter aircraft. The company could double its current employment of 15 people, and require expanding plant space by up to 70,000 sf. • Precise Flight, the region's first aerospace /aircraft company, is experiencing rapid growth as a supplier of a family of products (lights, braking, oxygen systems, etc.) to other aircraft producers including Cirrus, Cessna and Columbia. EDCO played a role in a recent workforce training grant to help the company gain preferred status as a certified Lean supplier. www.preciseflight.com Combined, EDCO is currently working on 58 pending projects for both recruitment and retention /expansion throughout the tri- county area, which represents $2.7 billion in new capital investment and nearly 4,453 new, family -wage (or higher) jobs. OTHER INITIATIVES & PROJECTS Deschutes County Rural Enterprise Zone EDCO has spent considerable time in the past quarter working on statistical research, notices, meetings, and preparation of application materials for a new enterprise zone that would include the City of La Pine and the Bend Airport. Since our last update to the Commission, the City of La Pine unanimously approved moving forward with preparing the application, and we have received a support letter from several businesses and the La Pine Industrial Group (LIGI). We have requested that the Board of Commissioners approve a resolution at the March 26th work session, and are seeking a similar resolution later that day from the City of La Pine. Application materials are being competed next week for submission by the end of the following week (April 4th). 3.19.8 BOC Work Session Meeting Topics 2009 -11 County MH Biennial Plan draft to BOC for adoption in April 2008 -13 County MH Strategic Plan draft to BOC for adoption in May 2008 DCMH Staff Survey Small FTE correction matter The Challenge of Limited Resources, Community Need and Difficult Choices • 161,736 Oregonians (a serious /severe mental illness) • Only 36% of uninsured Oregonians with a serious mental illness receive help (no help for an estimated 19,222) • Here, 10 -20 calls for help daily; we help 4,000+ ea. yr. • Our jail: 17 -20% of inmates with serious mental illness; 80% addiction; 500 bed jail: incarceration of 85 -100 m.i.? • Seniors population up 63% from 2005 to 2015 v 27 %; seniors served up 9.6% from 05 -06 to 06 -07 • Pre commitment investigations up 61% 04 -05 to 06 -07 1 The Deschutes County 2009 -11 "Biennial Implementation Plan" (Oregon law requires) • Draft submitted to state; under review by groups • 7 recommendations to DHS (Bob Nikkel) 1. Fund "community system of care" for the uninsured 2. Adopt an Investment Policy (to assure equity) 3. Target co- occurring disorders, seniors, alt. to inc. 4. Support children's wraparound system 5. Increase productivity by streamlining requirements 6. Help prevent risk of Medicaid "overpayments" 7. Improve and accelerate AMH contracting processes • Lirik to contracts (Board order planned) 2008 -13 DC MH Strategic Plan • Vision, mission, values • Proposed policies • Environmental trends • 2008 -2009 Work Plan • Longer term priorities • Three -year financial forecast 2 Environmental Trends Highlights 1. Seniors 5. Emergency preparedness 10. Contracting capability; performance 11. Documenting encounters 16. Competitive pay (stable workforce) 26. County and state revenue: help for the uninsured 28. Medicaid regulations; risk management 30. State Hospital — community investment? 32. Housing and residential program development 33. Jail expansion — growing services as well? Children & Families (highlights) o Chemical dependency: > treatment for indigent teens; o Children's services: Develop early psychosis program for 28 young people; Sustain wrap- around help for 30 -60 high need children; Maintain low use of psychiatric residential services; Increase intensive community treatment options; Sustain school and clinic services county -wide Determine treatment capacity needed at KIDS Center. o New funding: Seek resources for school services. 3 Adults (highlights) o Acute and Crisis Care: Increase Crisis Team services; analyze commitment investigation /commitment trends; evaluate Mobile Crisis Team; sustain Sage View indigent care; begin developing crisis respite options. o Chemical Dependency: Increase addictions treatment for adults in justice system, parents in child welfare system and adults with co- occurring disorders. o Criminal Justice: Expand MH Ct (25) & Jail Bridge (75) and law enforcement training; sustain Drug Court. o Employment: Increase Supported Employment (65) o Housing: Develop 10 -bed secure and 8 -bed non secure (Telecare); reopen 5 -bed forensic (Springbrook); potentially increase transitional and supported housing. DD & Senior Services (highlights) o Client Safety: Provide protective services and abuse investigations that keep clients safe; respond to reports; make alternative arrangements as needed. o Developmental Disabilities: Expand case management and respite services; Provide family support to reduce out of home placement; Monitor group and foster home services. o Senior Services: Measure current and needed capacity to serve a growing population; expand as able; requesting additional funds. 4 Business Services (high/Jots) o Electronic Record: Initiate needs assessment; identify software options; complete business plan and feasibility study by 2009. Resources needed to implement. o Licenses: Complete state process to renew service licenses including alcohol and drug treatment/prevention and mental health treatment. o Sound financial management: Prepare budget consistent with Strategic Plan; update three -year financial forecast; balance budget; update unit cost study. o Contracting: Improve document management and contract monitoring; develop contract specialist position. 2008 Staff Survey • Replicated 2005 survey. You are receiving all the data. • 79 of 119 responded (66 %). 27% < 2 years • Not confidential but anonymous. • Data is positive; many areas show improvement. • 68% communication within Department improving; many areas 70 -80% show DCMH the same or improving • 48% supervision improving. • Concerns? 46% staff development somewhat weak/weak Concerns? 37% informing public somewhat weak/weak Concerns? Paperwork, regulations, needs exceed $ • Next step: teams helping to build an Action Plari by June 5 Wrap Up • Board questions or suggestions? • Biennial Plan adoption in April • Strategic Plan adoption in May • Program budgets in May •• Improvements to address survey results •• Implementation over the next five years 6 Deschutes County Mental Health To: Board of Commissioners From: Sherri Pinnerl Business /Operations Manager Date: March 19, 2008 Subj: Increase FY 07 -08 Budgeted FTE Deschutes County Mental Health (DCMH) will be requesting a transfer of contingency to cover .32 FTE for FY 07 -08. The Finance Dept. request that the Board be made aware of the circumstances and that they give a verbal approval prior to the appropriation transfer being presented as an agenda item. Below is a brief description of the matter. DCMH had a MHS I budgeted as a .75 FTE for FY 07 -08. An employee was hired for that position in May /June 2007 as a 1.00 FTE. In July there should have been a request for an additional .25 FTE. This shortage went undetected because the .75 FTE was combined with an available unfilled FTE that was designated for another program. This situation was discovered in November 2007 when an employee was hired for the position that was unfilled. Additionally, there was a .25 FTE for a MHS I that was to be deleted during the FY 07 -08 budget process, but was overlooked. Seeing this available, DCMH combined .07 of this position with a .93 FTE to create a 1.00 FTE for a RHIT Supervisor, leaving a .18 MHS I unfilled and available. It was while researching the first scenario that the second scenario was discovered. The .18 MHS I unfilled FTE has since been deleted and we are currently .32 FTE (.25 + .07) over budget. Tracking DCMH FTE is a complicated task and I hope to implement some safeguards to prevent situations such as this from occurring.