HomeMy WebLinkAbout2008-06-09 Work SessionDepartment of Administrative Services
Dave Kanner, County Administrator
May 14, 2008
TO: Board of Commissioners
FROM: Dave Kanner
RE: Community Grants
1300 NW Wall St, Suite 200, Bend, OR 97701.1960
(541) 388-6570 - Fax (541 ) 385-3202
www.co.deschutes.or.us
As has been previously discussed with you on numerous occasions, the FY 2009 budget
will propose setting aside $300,000 for a community grant program, to replace the
County's past practice of making direct grants through the budget process. Following
Board review of the solicitation process and selection criteria, we issued a call for grant
requests. Attached is some information about the recommendations for grant award.
Although the grant money is not officially available until the Board adopts the FY 2009
budget (scheduled for June 23rd), we would like to notify the successful applicants as
soon as possible. I' d therefore propose the following:
• Assuming the Budget Committee leaves the appropriation in place, we would
bring a resolution to the Board accepting the recommendations of the selection
committee;
• Assuming the Board accepts the recommendations, we would send a letter to each
of the successful applicants, notifying them of the Board action (as well as a letter
to the unsuccessful applicants, of course);
• After the budget is adopted, we will forward a grant agreement to each successful
applicant and funds would be available to them after we receive the signed grant
agreement.
I will have this list available for the citizen members of the Budget Committee if they
request it, however I believe the Budget Committee's role is to appropriate the funds in
aggregate, not to review the grant recommendations.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner
Deschutes County Community Grant Selection
A total of $286,500 in grants is recommended for award to 24 local non-profit organizations. A
total of 54 organizations applied for the grants requesting more than $1 million in funding.
Selections were made based on an organization's ability to address four specific county
objectives:
• Providing emergency food, clothing and shelter to those who would otherwise go without
these essentials
• Protection for abused and/or neglected individuals who lack resources to otherwise
obtain such protection
• Health care, mental health care and addictions treatment for individuals who lack
resources to otherwise obtain such care
• Other essential services to underserved and indigent populations, especially children and
seniors
In addition, the review committee considered several other criteria, including connection to county
funding objectives and complementing existing county services. The background sheet provided
to potential applicants was reviewed by the Board at the start of this process and is attached. This
is the first year that the Community Grant has been offered; using Video lottery payments from
the state are to fund this program. The selection committee consisted of: Ken Wilhelm, executive
director, United Way of Central Oregon; Jan Griffin, Central Oregon director of TACS (an
organization that consults with and supports nonprofits); Renee Windsor, chair of the Commission
on Children and Families; Dave Inbody, assistant to the county administrator; and Dave Kanner,
county administrator.
The following six organizations were recognized as the highest priority programs and received all
or nearly all of their requested funding:
• Bend's Community Center ($20,000) — Funds will remodel the center's kitchen allowing
for the expansion of the Feed the Hungry Program, launch BCC Central Kitchen a job
training and placement program for low income and homeless individuals in the culinary
arts, and increase catering and rental hall capacity to help BCC move closer to self -
sustainability.
• Bethlehem Inn ($30,000) — Funds will provide beds, meals, case management,
transportation, accountability -based programming, educational opportunities and
employment assistance to homeless individuals. The committee recommends that this be
handled as a challenge grant and disbursed once Bethlehem Inn has raised $30,000 in
funding from other sources.
• Deschutes Family Recovery ($23,000) — Funds will support Family Drug Court
wraparound services, which provide support services to individuals in court -supervised
substance abuse treatment programs.
• Family Kitchen ($6,000) — Funds will support a new part-time coordinator through the
purchase of a computer, software and administrative equipment to keep records, track
supplies, coordinate volunteers and track donors to better provide nutritious meals in the
most cost-effective way to more individuals.
• Mountain Star Family Relief Nursery ($10,000) — Funds will create a staff position to
provide mental health services for children that are at high risk for abuse and neglect
through counseling for children, individual adults, couples and groups.
• Neighborlmpact ($25,000) — Funds will partially fund salaries and operating costs for the
Food Recovery Program, which picks up food from local stores for distribution to various
agencies providing food to those in need. Additionally, the funds will be used to purchase
food for distribution to Deschutes County Emergency Food Box agencies, which are
distributed to local agencies.
The following 18 organizations were also recognized with a grant:
• KIDS Center ($15,000) — Funds will support the Physical Abuse and Neglect Project,
which will provide a medical examination within 48 hours to any child who is a suspected
victim of physical abuse.
• Saving Grace ($15,000) — Funds will support of the emergency shelter program for
victims of domestic violence and/or sexual assault. This program provides food, clothing,
shelter, assistance in obtaining legal support, crisis counseling, mental health therapy
and respite childcare.
• Volunteers in Medicine ($11,500) — Funds will support and expand an internship
program providing clinical experience in mental health to Oregon State University medical
students. The interns will lead group therapy sessions and see patients one-on-one for
counseling.
• Latino Community Association ($10,000) — Funds will support of the Basic Assistance
Program, which supports information and referral services, dental clinics, health
screenings, Annual Health and Resource Fair and tax filing assistance.
• La Pine Community Kitchen ($15,000) — Funds will provide low- and moderate -income
residents of South Deschutes County with basic nutritional, physical and social needs.
• Central Oregon Veterans Outreach ($15,000) — Funds will hire an executive director of
this program, which provides resources and improving living conditions for veterans.
• Opportunity Foundation ($5,000) — Funds will provide support with housing, medical
care, employment and other services for people with mental disabilities.
• Assistance League of Bend ($7,500) — Funds will be used for Operation School Bell,
which provides clothing and hygiene products to children in need.
• Partnership to End Poverty ($5,000) — Funds will support of Project Homeless Connect,
which provides medical, dental, prescriptions assistance and mental health services to
those living in poverty.
• Alyce Hatch Center ($5,000) — Funds will be used for playground renovations and
improvements for young children with special needs.
• St. Vincent de Paul Food Bank ($10,000) - Funds will provide food, shelter and other
assistance to those living in poverty, unemployed, mentally disabled or physically
disabled.
• Pot of Gold ($10,000) — Funds will support the needs of the center for people with
mental illness to congregate, engage in activities and develop as independent members
of the community.
• La Pine Senior Activity Center ($4,000) — Funds will provide nutrition, health wellness
and education, socialization and referral resources to seniors.
• Central Cascade Lines ($5,000) — Funds will purchase a floor model copier in producing
flyers, bus schedules and general information as part of providing affordable and reliable
transportation between La Pine and Bend.
• La Pine Christmas Basket Association ($2,500) — Funds will provide Christmas food
baskets to families, singles and seniors in need.
• Family Access Network ($15,000) — Funds will support FAN advocates in identifying
and providing essential services to children in need and their families.
• Deschutes County Healthy Beginnings ($10,000) — Funds will expand the
organization's ability to provide early childhood health and developmental screenings,
referral, and follow-up services in an effort to reach all children in Deschutes County.
• Full Circle Outreach Center ($12,000) — Funds will be used to provide resourcing,
supplies, re-education and voucher assistance for those in need.
The following 28 organizations also applied for the community grant, but were not awarded
funding.
• Bend Area Habitat for Humanity
• Camp Fire USA Central Oregon Council
• Central Oregon Home Health and Hospice
• Central Oregon Paws -Ability
• Central Oregon Resources for Independent Living (CORIL)
• Central Oregon Teen Challenge
• Children's Vision Foundation
• City Care Clinic c/o City Center Church
• Clear Choice Foundation
• Discoveryland, Inc.
• Education Foundation for the Bend-La Pine Schools
• Growing Tree Children's Center
• Health Matters
• Heart of Oregon Corps
• Hospice of Redmond-Sisters
• Hunger Prevention Coalition
• Interfaith Volunteer Caregivers
• J Bar J Youth Services (Big Brothers Big Sisters of Central Oregon)
• Newberry Habitat for Humanity
• New Priorities Family Services
• Pediatric Specialty Healthcare
• Pregnancy Resource Centers
• Ready*Set*Go Program
• Redmond Alano Club
• Rising Stars Preschool
• Strike at the Root
• Together For Children
• Winning Over Anger and Violence
Community Grant Recommendations
Requested
Awarded
Bethlehem Inn
$ 30,000
$ 30,000
Neighborlmpact
$ 30,000
$ 25,000
Deschutes Family Recovery
$ 30,000
$ 23,000
Bend's Community Center
$ 20,000
$ 20,000
Family Access Network
$ 30,000
$ 15,000
Saving Grace (formerly COBRA)
$ 30,000
$ 15,000
KIDS Center
$ 30,000
$ 15,000
La Pine Community Kitchen
$ 30,000
$ 15,000
Central Oregon Veterans Outreach, Inc.
$ 36,000
$ 15,000
Full Circle Outreach Center
$ 30,000
$ 12,000
Volunteers in Medicine
$ 11,500
$ 11,500
Latino Community Association
$ 39,000
$ 10,000
Pot of Gold
$ 30,000
$ 10,000
St. Vincent de Paul Food Bank
$ 30,000
$ 10,000
Deschutes County Healthy Beginnings
$ 12,195
$ 10,000
Mountain Star Family Relief Nursery
$ 15,000
$ 10,000
Assistance League of Bend
$ 10,000
$ 7,500
Family Kitchen
$ 6,000
$ 6,000
Partnership to End Poverty
$ 20,000
$ 5,000
Alyce Hatch Center
$ 10,000
$ 5,000
Central Cascade Lines
$ 20,000
$ 5,000
Opportunity Foundation
$ 20,000
$ 5,000
La Pine Senior Activity Center
$ 30,000
$ 4,000
La Pine Christmas Basket Association
$ 5,000
$ 2,500
Central Oregon Paws -Ability
$ 30,000
$ -
Rising Stars Preschool
$ 13,233
$ -
Newberry Habitat for Humanity
$ 12,000
$ -
Bend Area Habitat for Humanity
$ 30,000
$ -
Ready*Set*Go Program
$ 30,000
$ -
Hunger Prevention Coalition
$ 6,000
$ -
City Care Clinic c/o City Center Church
$ 20,000
$ -
Hospice of Redmond -Sisters
$ 5,000
$ -
Clear Choice Foundation
$ 7,000
$ -
Strike at the Root
$ 25,000
$ -
Interfaith Volunteer Caregivers
$ 15,000
$ -
Pregnancy Resource Centers
$ 10,000
$ -
Camp Fire USA Central Oregon Council
$ 7,500
$ -
Central Oregon Teen Challenge
$ 30,000
$ -
Health Matters
$ 30,000
$ -
New Priorities Family Services
$ 15,000
$ -
Together For Children
$ 6,900
$ -
Education Foundation
$ 10,000
$ -
Growing Tree Children's Center
$ 10,000
$ -
Pediatric Specialty Healthcare
$ 10,000
$ -
Heart of Oregon Corps
$ 25,000
$ -
Children's Vision Foundation
$ 10,000
$ -
J Bar J Youth Services (BBBSCO)
$ 10,000
$ -
Redmond Alano Club
$ 30,000
$ -
Winning Over Anger and Violence
$ 5,000
$ -
CORIL
$ 21,341
$ -
Discoveryland, Inc.
$ 30,000
$ -
Central Oregon Home Health and Hospice
$ 15,470
$ -
$1,024,139 $286,500
Community Grant Recommendations
Requested Awarded
High Priority
Bethlehem Inn
$ 30,000
$ 30,000
5 members
Family Kitchen
$ 6,000
$ 6,000
5 members
Bend's Community Center
$ 20,000
$ 20,000
5 members
NeighborImpact
$ 30,000
$ 25,000
5 members
Deschutes Family Recovery
$ 30,000
$ 23,000
5 members
Mountain Star Family Relief Nursery
Partnership to End Poverty
$ 15,000
$ 10,000
5 members
Saving Grace (formerly COBRA)
$ 30,000
$ 15,000
4 members
Volunteers in Medicine
$ 11,500
$ 11,500
4 members
Latino Community Association
$ 39,000
$ 10,000
4 members
Assistance League of Bend
$ 10,000
$ 7,500
4 members
Alyce Hatch Center
$ 10,000
$ 5,000
4 members
KIDS Center
$ 30,000
$ 15,000
4 members
St. Vincent de Paul Food Bank
$ 30,000
$ 10,000
4 members
La Pine Community Kitchen
$ 30,000
$ 15,000
4 members
Central Oregon Veterans Outreach, Inc.
$ 36,000
$ 15,000
4 members
Opportunity Foundation
$ 20,000
$ 5,000
4 members
Family Access Network
30,000 $ 15,000 3 members
La Pine Senior Activity Center
$ 30,000
$ 4,000
3 members
Pot of Gold
$ 30,000
$ 10,000
3 members
La Pine Christmas Basket Association
$ 5,000
$ 2,500
3 members
'Central Cascade Lines
Deschutes County Healthy Beginnings
; 13111111111'
(Full Circle Outreach Center
$ 20,000
$ 5,000
3 members
$ 12,195
$ 10,000
3 members
30,000 $ 12,000
2 members
$ 554,695 $ 286,500
Deschutes County Community Grant Program
General Information
The community grant program accepts applications once per year in support of non-profit organizations in
Deschutes County that are consistent with the priorities of the county. The county will be providing
$300,000 for these grants. Most awarded community grants will be between $5,000 and $30,000. These
grants are reserved for projects addressing needs in multiple areas and impacting a broad scope of the
commun ity.
Funding Objectives
The county has four funding objectives, each with a particular interest area. Generally, projects are not
limited to, but should fit within one of the following interest areas:
1. Providing emergency food, clothing and shelter to those who would otherwise go without these
essentials.
2. Protection for abused and/or neglected individuals who lack resources to otherwise obtain such
protection.
3. Health care, mental health care and addictions treatment for individuals who lack resources to
otherwise obtain such care.
4. Other essential services to underserved and indigent populations, especially children and seniors.
Eligibility for Grants
Requirements for applicants to the community grant program:
• The applicant must be a 501(c)(3) tax-exempt organization.
• The organization must be located in Deschutes County.
• The proceeds from the grant must be utilized in support of Deschutes County residents.
How to Apply for a Grant
Application deadlines are April 15, 2008 for the grants awarded in July. The application form is available
on the county website beginning March 20, 2008 or in the Administrative Services office. Completed
applications must be mailed or sent electronically to the Deschutes County Administrative Services
department on or before the deadline.
Once an application has been received, a multi -stage review begins. All applications will be reviewed by a
committee of county employees and community members based on five criteria:
1. Organizational stability and solvency
2. Connection to county funding objectives
3. Funds provide leverage to organization for receipt of other funds
4. Program complements existing county services
5. Uniqueness of services provided in Deschutes County
Each criteria will be weighed equally in determining final recipients. Some applicants may receive phone
calls and/or site visits to aid in this process.
Application Packet
For an application to be considered for a community grant, it must contain the following:
• Completed and signed application form
• Detailed description of organization history, purpose, leadership, structure and activities
• Organization budget for the current year
• Explanation of five-year fundraising strategy
• Most recent audited financial statements, if available. Otherwise, include end -of -year financial
statement for most recently completed fiscal year
• Board of Directors list
• Detailed description of the specific project or program that the grant funding will support,
including any other sources of funding
• Explanation of how the program or activities will positively impact the community and
complement existing services and programs currently offered by Deschutes County
• Identification of the specific communities or groups that will benefit from the funding
• An itemized budget indicating how the grant funds will be expended
• Organization's letter from the IRS granting 501(c)(3) tax-exempt status
• Explanation of anticipated outcomes and how success will be measured