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HomeMy WebLinkAbout2008-06-16 Work Session Minutes (3) Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JUNE 16, 2008 ___________________________ Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner Tammy Melton was out of the office. Also present were Dave Kanner, County Administrator; Mark Pilliod, Legal Counsel; Tom Anderson, Community Development Department; Tom Blust, Road Department; and one other citizen. Chair Luke opened the meeting at 1:30 p.m. 1. Contracting Code Update. Mark Pilliod reviewed the proposed ordinances that would amend the contracting code. The major reasons for presenting this now is to conform the code to changes that arose from last year’s legislative session and model rules prepared by the Attorney General. The legislature substantially changed the contracting rules. The County can follow the model rules or adopt something different. Counties can opt out in part if desired. When the Code was adopted previously, the special service districts needed direction as well. If there is a managing board in place, the County Administrator can make a finding as to procurement issues as long as the amount does not exceed $150,000. Regarding signature authority, after the competitive process has been completed, certain people employed by the County may be able to sign the contracts. Department heads can sign for agreements of $25,000 or less; the Administrator can sign for $150,000 or less; and the Board must sign any above that amount. Commissioner Luke said that if an agreement is with another governmental entity, he thinks the Commissioners should be aware of it. Dave Kanner stated that there could be a provision added regarding intergovernmental agreements. Minutes of Administrative Work Session Monday, June 16, 2008 Page 1 of 3 Pages Minutes of Administrative Work Session Monday, June 16, 2008 Page 2 of 3 Pages Mr. Pilliod went on to explain other provisions of the proposed ordinance. He said the draft went to the department heads several times for input already. 2. Continued Discussion of System Development Charges. Tom Anderson said there are some unresolved issues remaining after the hearing, such as dates of implementation, phasing and so on. He suggested using the date of the building permit application. Dave Kanner suggested an effective date of September 1, 2008; Commissioner Luke prefers January 1, 2009. Commissioner Daly asked if these charges are really necessary; that perhaps the timber dollars are not totally gone. Commissioner Luke stated that SDC’s could work for industry and the County. Mark Pilliod added that a future Board of Commissioners could change this if desired or needed. In regard to phasing in, Mr. Kanner said it would go from the 85% rate to the 100% rate; Tom Blust suggested that happen on January 1 2010. Andy High of the Central Oregon Builders’ Association suggested going from 85 to 90 to 95 to 100% with full implementation on January 1, 2011. The City of Redmond phase in their over four years, and added an inflation factor the last year. Mr. Kanner said that written comments have been received; they all seem to be supportive but want to include things like bike lanes or similar improvements. This issue will likely be discussed further at the July 2 or July 9 Board meeting. 3. Signature of a Letter regarding a Skyliners Road Forest Highway Route Proposal. Mr. Kanner stated that this proposal would allow for federal funds to eventually rebuild Skyliners Road, which will never come up through the regular schedule. It meets all of the criteria for a federal forest highway. However, funding could take as long as ten years. DALY: Move approval of Board signature of the letter, including the signature of Commissioner Melton. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes.