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HomeMy WebLinkAbout2008-10-01 Work Session Minutes Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 1, 2008 ___________________________ Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Melton. Also present were Dave Kanner, Administrator; Erik Kropp, Deputy County Administrator; David Inbody, Assistant to the Administrator; Tom Anderson and Kristen Maze, Community Development; Laurie Craghead and Mark Pilliod, Legal Counsel; Brad and Bruce Bailey, Bend Garbage & Recycling; Hillary Borrud of The Bulletin; and three other citizens. Chair Luke opened the meeting at 1:35 p.m. 1. Solid Waste Update. Discussion occurred regarding the Fire Free event. Mr. Schimke said that the City of Bend is now interested in participating in some fashion. The City was originally worried about people holding onto debris through the summer in order to take advantage of the spring Fire Free event. Bruce Bailey stated that he suggested perhaps having a “$2 off” event during burn weeks as allowed by City of Bend. Mr. Bailey added that of the material collected, about 75% goes as hog fuel, and the rest is used for composting. Heavier wood does not compost down well. It was suggested that perhaps this could be structured this year-round, which will help to make the composting program more sustainable year-round. It may help to change the behavior of the public from doing cleanup all at once to instead keeping their property cleaned up all the time. Curbside collection is increasing slowly, not where they want to be, the economy may be keeping some residents from signing up at this time. Minutes of Administrative Work Session Wednesday, October 1, 2008 Page 1 of 5 Pages Minutes of Administrative Work Session Wednesday, October 1, 2008 Page 2 of 5 Pages Commissioner Luke said that it takes a substantial amount of effort and funding to be able to put on this type of program. Mr. Bailey said this particular event could be held in early November and would not be a free event, but fees would be substantially discounted. Mr. Schimke said that the free tire disposal weekend continues to get many tires from groups that are not supposed to bring them in, such as dealers and others that collect tires in volume and bring in dozens at a time. He plans to limit the number of tires per person at the next event. He said that perhaps the better way to handle the tires is to allow people to bring them with their other items to the landfill and set the tires aside at no cost, instead of getting a lot of them in all at once. ____________________ The report on the demolition landfill property is almost done, and Mr. Schimke will be bringing the executive summary to the Board soon. There were some elevated concentrations of oil products and one vial of questionable material. The consultants who have been doing the investigation of the property plan to make a formal presentation to the Board. Mr. Kanner said that the City still seems to be committed on working with the County on a master plan for the property. He expects work to begin on this process in a few months. ____________________ Mr. Bailey said that his company has been approved by the City of Sisters to start handling their trash collection. Sisters will have the same level of service as the other cities do, and the recycling amount should increase. 2. Economic Development Grant Requests. David Inbody said that two of the requests are from groups that wish to use the facilities at the Fairgrounds, in response to the Board’s decision not to provide a lump sum of money of $10,000 to the Fairgrounds to help offset the rental of the facilities to nonprofit groups and other agencies who are attempting to hold fundraising activities. ƒ Mt. Bachelor Kennel Club – K-9 Karnival to Benefit the Humane Society of Redmond – Commissioners Melton granted $1,000; Commissioner Luke granted $500; and Commissioner Daly granted the difference of $2,400. Minutes of Administrative Work Session Wednesday, October 1, 2008 Page 3 of 5 Pages ƒ UC Santa Barbara Economic Forecast Project – with Portland State University – Commissioner Melton said that this is being put together by a lot of local businesses to ensure that the forecast is more accurate than in the past. She granted $1,000. ƒ Horse Heaven Ranch – Rental of Sagebrush Arena – The Commissioners indicated they would not provide grant funds since the group is a private entity and not a nonprofit agency. ƒ Bend 2030 – Town Hall – David Inbody stated that the nonprofit agency doing the study is requesting the funds. This would provide an update to the community on the status of the project. Commissioner Melton granted $1,000 but requested that it be contingent on a City of Bend match. ____________________ Mr. Kanner said that the City of La Pine wants to have another work session with the Commissioners held in December, as there will be new councilors on board. The Commissioners indicated that January may be a better time. ____________________ Mr. Kanner asked if the Board wanted to have regular meetings scheduled the week of Christmas. The Commissioners indicated that this should remain on the calendars but not to schedule anything that is not absolutely necessary. In regard to Measures 57 and 61, some department heads and others have asked that the Commissioners issue a statement about their position. Commissioner Melton said that she was a little uncomfortable supporting even the COCC measure, and feels this should be done on an individual basis instead of as a Board. The Commissioners can take a position on any Measure as an individual if desired. 3. Update of Commissioners’ Meetings and Schedules. Commissioner Melton will begin the Pacific Program this weekend and will be out of the office next week. Commissioners Luke and Daly will be in Salem on Monday, October 6. Minutes of Administrative Work Session Wednesday, October 1, 2008 Page 4 of 5 Pages Commissioner Melton reported back on the AOC regional meeting in Lakeview. She feels that perhaps Erik Kropp or Dave Kanner should attend the next one as well. This particular meeting included a discussion on forest health, and a request was made by the five counties to ask AOC to put together a plan to move forward on this issue. This may be a way to open opportunities for small diameter wood processing and to reduce wildfire risk. On Monday, October 13, the public lands group will formally request that AOC take this on as a campaign. They would like a letter indicating Board support of this plan. Commissioner Melton said that there was concern voiced at the meeting that ODOT has in effect put a moratorium on growth by requiring certain road improvements that they have no way of funding. This puts the funding problem on the shoulders of the local entity or the counties, who also may not be able to afford the required improvements. Even if the county or other entity can afford its share, ODOT is not able to contribute the amount they are to provide. The other counties were under the impression that Deschutes County was the cause of this overriding moratorium, and Commissioner Melton was able to clarify the facts. ____________________ Commissioner Daly said he is attending the State Land Board meeting on Tuesday in Salem. The possible exchange of land located adjacent to the Redmond airport between the County and the Division of State Lands is on the agenda. 4. Other Items. As a follow-up to the morning business meeting presentation supporting a “yes” vote on Ballot Measure 9-58 in the November 4, 2008, general election (Central Oregon Community College measure), the Board indicated support. DALY: Move signature of Resolution No. 2008-133. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. ____________________ Concerning the makeup of the Planning Commission, Commissioner Luke asked if perhaps there should be some changes. Kristen Maze said that it is now done by township and range, regardless of the population concentrations.