The URL can be used to link to this page

Home My WebLink About2008-12-01 Work Session MinutesES 'k Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 1, 2008 Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy Baney. Also present were Dave Kanner, County Administrator; Alan Unger, Commissioner -elect; Marty Wynne, Finance; David Givans, Auditor; Dave Inbody, Assistant to the Administrator; Tom Anderson and Lori Furlong, Community Development; Hillary Borrud, The Bulletin and a representative of KOHD TV; ana three other citizens. Chair Luke opened the meeting at 1:30 p.m. 1. Finance Update. Marty Wynne stated that rates continue to decline. This is a negative for investment earnings; the local government investment pool is down to 2.3% today from 3.5% a few weeks ago. In regard to October financials, the general fund projection for the Clerk will show about a $600,000 shortfall by year-end. PILT revenue should come in at about $172,000 additional. The forecast for year-end at Community Development is somewhat more optimistic than year-to-date figures. Many of the other funds show no change from the previous month. Dave Kanner stated that Mental Health, Health and Community Development would be affected by cuts at the State level. These are being addressed at the department level. At any time, about 3% of County positions are vacant. Some have to be filled but others can be cut and the workload distributed accordingly. There will not be cuts in the Community Corrections budget. However, there will be some mandatory sentences and a whole lot more pre -trail cases to address due to the passage of various ballot measures. He gave a brief overview of potential short-term and long-term impacts. Minutes of Administrative Work Session Monday, December 1, 200F Page 1 of 5 Pages Commissioner Baney plans to go to the Pacific program next September. Mr. Kanner said that the enrollment fee should be refunded for this year and reissued next year. Marty Wynne stated that there has been an official announcement that the country is in a recession. Commissioner Luke stated that he assumes reimbursements and per diem requests are being enforced by Finance. He asked if there is interest in going back to a real per diem or leaving as it is. He is concerned that employees are claiming more than actual costs. Mr. Wynne stated that the reason per diem was put into place was to eliminate receipts and simplify the process. The philosophy had to do with the total amount for the day, and the need to be flexible. The intent was to reimburse employees for the actual amount they spend. Commissioner Luke asked Tom Anderson how he handles this in his department. Mr. Anderson said that he still requires receipts internally to justify what is noted on the expense reimbursement form. Mr. Wynne stated the policy has been in effect for about five years and, as far as he knows, is working well overall. Mr. Kanner said that he has not heard any feedback, positive or negative, on the policy since he joined the County. 2. Discussion regarding CDD Mid -Year Fee Increase. Tom Anderson said the State has developed new methodology regarding permit and building fees in an attempt to standardize them. This is mandated to begin on January 1, 2009. He has opposed this change because it does not seem to be fair based on square footage. The idea is that the sliding scale is more reasonable and accurate. The larger structures equate to more inspections and more time on the books during construction. This change would result in a negative to his department of about $100,000 collected, if the volume is about the same. Regarding accessory buildings, the fees are higher, so the amount collected would be somewhat higher. Minutes of Administrative Work Session Monday, December 1, 2008 Page 2 of 5 Pages Andy High of the Central Oregon Builders' Association said that in Redmond and Bend the results would be about the same; Crook County would be less. The problem in the Portland metro area was that the different, often adjacent, cities charged different amounts and it was hard to determine which would apply to a given project. Mr. Anderson stated that there has been some legal analysis of the issue. Statute says that you cannot increase fees again within a year of an increase, and there was an increase in July. The State is saying that this has to be adopted regardless. Mr. Anderson stated they would adjust their fees to make the Department whole for the time being while instituting the State's new methodology. Fees are a two-step process: evaluate the property/project; then assign the fee. Mr. Kanner said that he believes a public hearing is required to adjust fees in this manner. Commissioner Baney noted that since the new structure would not go into effect until July, the loss would be about half. Mr. Anderson said that he believes the building fees for his department are below those of other counties and the cities of Bend and Redmond, given the level of service. He would like to bring the fees into line with actual department costs. This cannot be brought in for consideration until the new fiscal year budget is drafted. 3. Discussion of Sunriver Utility Feasibility Study. Mr. Anderson stated that the Oregon Water Resources Department did not agree to fund this study. His department has looked at other sources since then. Oregon State Community Development may be able to come up with $40,000; $20,000 in the form of a grant and $20,000 in the form of a loan. Between the $62,000 from the County and this amount, plus $25,000 from the State, it is not quite enough to equal the OWRD request. DEQ has indicated that a revolving fund might also be available. The approximate cost of the study is $255,000, some of which has already been spent on completed studies and other commitments. Minutes of Administrative Work Session Monday, December 1, 2008 Page 3 of 5 Pages Mr. Anderson gave an overview, referring to a handout showing the breakdown of expenses and revenue for a groundwater partnership. Commissioner Baney said she would like to formally request a $20,000 grant from DEQ in addition to the other amounts. Mr. Anderson stated they would still need $20,000 even if that were approved. She said that she is not in favor of taking out the loan. She would rather just take it out of a fund and avoid the interest. Commissioner Luke stated that the County might be better off with the loan as in the future the County could ask the State to take it over. Commissioner Baney noted that the different State agencies seem to charge different interest rates. Commissioner Daly said that he feels that this whole groundwater situation is basically a State problem. Commissioner Luke indicated that the County is trying to be proactive; DEQ does not come in until things are at a crisis level. Commissioner Daly stated that they are already involved and have better opportunities than the County does to approach the legislature for funding. Discussion occurred regarding what the official opinion of DEQ is and how much they are willing to step up to the plate. They have indicated they have a loan program to help with this study. However, if the County borrows the funds, this will eliminate some grant funds. Commissioner Luke said that he supports the additional funding to get this study done. Commissioner Baney agreed. Commissioner Daly indicated he does not support the County carrying the burden. He feels the State will sit back and let the County keep spending money as long as they can. He does agree that the study should be completed, however. Commissioner Luke stated that it is a lot less expensive to deal with the problem now than to let the groudnwater become polluted and have to deal with it in a larger, regional fashion. Commissioner Baney said that the County cannot afford to pay for everyone in this study to hook up to the system, so the State will have to do its part. 4. Economic Development Grant Request. • Leadership Bend Foundation - $500 was granted by Commissioner Baney, and $1,000 from Commissioner Luke. Minutes of Administrative Work Session Monday, December 1, 2008 Page 4 of 5 Pages 5. Update of Commissioners' Meetings and Schedules. None were discussed. 6. Other Items. None were discussed. Being no further discussion, the meeting adjourned at 3:20 p.m. DATED this 1St Day of December 2008 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Den is I . I�uke, Chair'? Tammy B y, Vice air is 'ael Da y, Co missioner Minutes of Administrative Work Session Monday, December 1, 2008 Page 5 of 5 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, DECEMBER 1, 2008 1. Finance Update 2. Discussion regarding CDD Mid -Year Fee Increase 3. Discussion of Sunriver Utility Feasibility Study 4. Economic Development Grant Request: • Leadership Bend Foundation 5. Update of Commissioners' Meetings and Schedules 6. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms a, 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Mon., Dec. 1, 2008 e-mail address i iA 4 v L z6 4k x co u_ Work Phone # M t ir' Residence Phone # al Ril 4 b c., 'j=' I U '� i t ti Mailing Address L'L1396 564,/,/ i 17/4a1) M o, in i i 1 Al 1 v1 co a o tO Work Session (P/ease Print) E co z s �� ' 2. Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA December 1, 2008 (1) Monthly Investment Report (2) October Financials (3) Bond Issue Update (4) Property Tax Collection Update I eschutes ©unto CO 0 0 Investment Income Fiscal Year 2008-09 o co 9 U 0 $ 268,285 $ 1,186,326 Total Investment Income 268,285 1,186,326 Less Fee: 5% of Invest. Income (13,414) (59,316) Investment Income - Net ' $ 254,871 $ 1,127,009 [ Investments By County Function General $ 113,350,438 Total Investments $113,350,438 alue at Maturity by nvestment Typ 0,9.. o° o O O N tC O O O O O O O O h OCO O M O Ea V O ▪ M 0) U cts a .(75 d c 0 0 < v, O cv 3m Y d 0 LL 00 J7 CO O O Total Investments O) 0) V L m a) A A ath 0 c J i—' < m = N 0 i/ To 0- 0 0 ♦♦♦ aha s 0 0 E E Col Averag_e Maturity in Days 0 0 0 0 0 0 0 O O O to LC) O O 0 O 1 r N E E 0) (' CI:1 'C 2 3 >.o t6 4) a) F- d CU D N O U C d O C 0 0 ) Cd 43 a. 'p O (a J LL CO Time Certificates Total Portfolio: By Investment Types M 1 ! M I I 1 = M M =- • 0 U. v G z 00000 z., Z z Z', z 0 0-00 0,0 010 zzlzzzz2,Z'',Z zz • M 0 0: 0 0 0 0 r 00� T M M. 0• IN I T 0 0 O 1 M •-1 O) 001 M N CO 00' • O a NNM O N N.0 O•OM.N O N N' a s co N'. T N OD 1. 0 0 T a 0 M O• O N co 0 0I, 0 0 0 O O O O IN 1N N'' NNN N•N''.N E 0 0 O 0 U,00000 ZZZ Z 2'1z 9 M0,0 r�. oIM r o• N el 0 0 col O I co,T O MI. N N (7 0 M (0 O 01 co,O Ch O M,, O O (o (0 0 M. N a O 0 0 (01 M (0 0 N 1 O a; 0 M' NIT (0 M <1.1 0. 0 a:0 O, a O O 0:., N O OO O O, T N N!N N11 NN N �It7 O'. co co N 11. -- ,--_ ..... O M M M 01 0 0, 0 O r 0 0 0 010 co,N I O 0 0 0 0 0 0'I 0 0 0,0 O O MO 'N .',-;1�) 0.'81818 ; 0 I 0 0 O,IO O N1001 0010 r oM r O' N' CD a T N fT M N O (7 00• ,016 N O O 0 oTio 0 o T'. 919 olo o,o N.1 N N N �I N I N co;N NIC. O''O O O O O'. o.o O, O 9' 0 To • A O.- • w O OL U 3 O w K o C N A a T to ' 0' CO' CO � 0 O� U, i0 ', U U z N1 «. z �' z z: o1r- O N co 01, M0,0 0 N O CO 0 O'' a T O' O N Mr N 0 0` r r N a (o ((0 coo r. A N; 01 0 0 0 0 0 N-0, N NIN NI N. N'. 0 0 001010 O O':N 0 0 00 0 0 0 0': 0 O 0: 0 0 0 0 0 OIN 0 6,010 N-0:610 N O".N 0, NI N01 Of (Oa MN0I N,N a' O N (O'1 a N O a 0 01. -H- t. -10, r 01 N N, (O OI 0) c0 N, M'I. M col 0 co a r M 0 (01, 0,0i 0 0 O 0.1 �'. T T TIO 000O,T .-04 �'M N N N,� 0 010:0,0:0 C0 0 0I a 0 010 a'I. 0 0 010,0 01. 0 0: 0 0 01010,010 N 0 0'I (0 0 010 a'1 0 0 (0 O 0 0 N I 0,0,0 0 0. 01 01 01 0 0 0 0. r 0 0', 0 a' 0 0, T o 0'01,- 0 0'' 0 0, O'I. O ((fl O 1'' 0 0 0 0. o co o"'. (Nc_ .- 01 oI M, NI 0 01, 0:, 0.. 01 0 NI0 a O:O:O 010 NiM co VT O OV aI rI 01-; Or Oia-O"O(O 1 0 r OI 0 r O M1 N T T T N O a r; M a O, N 010 0 • :0.01010 T"O,0.- T TIT.T -. 0 TI,O O �.. ;Oo 0,0 N N j N N'''N'',N N N N .- M (N N e . iN0o T O;0O'MITO SI 0 O. O O' 0 N,-'aI 01 N1NN a 0 011 OOa N a a a N; M V V M fY 3 c 0 t i a N 0 ;tete:el O 01 0: oi r 010! Mi a1 M M M M 0 Nr • O 0▪ ,0 T T ' N OM N a NIM M''a'I nil MIM Z0N 0 01 0 0 r N OI O O; N OI N •M O rI, T O'' NI•of N'M1 a a aIN n of, co col co co rQ• -Q,-9.1, O v1 s,[,,,[ -F,; m rn, o s,[,,,[ -F,; all ol.. � 0'', N Cf4 - 010, N) o O r O N N N 0, 0, N • a Nl o O r o' N' co.•.0101•01o, a N 1 0 O 01 01t - ,T N';O 01 0 I COa N10'c0, N1 T N; N- N N 0,10,00; 0101 O,• T 0., 01�O ',0O. MIO 0,Nj C.4. 0,1 0, C.41 Ni U Z • 0'. 0 � O 010 O 0 0 0; O• 01 0 01,11 0:0 CO 0 0 0; 0 0 0, 01 0 0 0 0101 O1, O NO' 0, 0 0 0 0 O I M 0 0 O M a co 00.•0 01,1 01 0' W' 01 M N-0 o CO M N I O 0_1 OOII N 0 0 N 0T NN IM O , r co 0 0 0,0-00�000• co:. 0100)000 0)00) 7101 N N ''. o.11 � N' N N � N I• I � e- N O;0 V 0 0'1 0 di 0 O OI O O N''N.N e 0'1. N 01. N T' (o M•,N N 0 0 0 0 010!0!01o01 010101 0 0 910 o 0,01,0!.1.1 O 910010 o''0 0 0 0;0 o O(o''o 0 0 01,0 • o'. 0 co O O: m 0 0 co0 01 0 0 0 O, O N 0.. 01. coO O; N 0 0I 0 T1 0 1 N' O. N O 0I N OI O� r O O 0: T a T, O a,a 9 O 0 01 co T O T 0- 'T of OI 0I, 0. 01010 T •- • ,CNi NI N'N NrN',� N1.,� r I • e le e e e o 0N T O O N O1, O T O 0 0 N 1, O O Irl OIO O T OIO N N'ra •- W O N'; N N T t01 T N (011 cal co ("),M M M M;N M NMIM NI NI MIM 010; N. O. O • 0:0'10 NIO a1T co N'T 01 (7N T CO'0 0 N 0100 r'N CO M N r' 0 �.O N Hr aIN 10 0110 a v. M o (O CO.; O O N ,t0 721 0 0 0 1 lo `0, 0 0 0 '01 O• O O O ' O N' N',H OrIo:00010;0 •N'0, OI, 0101r -101010'N 11.0 N1 N 1 of M' (7 ch1 ch 1 of (V MI'I 11 1 \ Q M .0!:- In [0[;:,,-: U m m 0 0 N'. E a O C A . '0 i- c E Y Imo- _ m (O 0 .a 0)1oo r N M N aI� T O AI W M N. to:r O C0,4.!0 (O ITa © (O NI © T T'I.T a a cO0'1,0 0 0 0''10 Q C 7� a'tO r N M T Nj C N N M N �-'.., M a N r M et: O N N a T r: a N a a T N N O T M COM AIM COa0 • • M M ,_ N• N: a N a N N N'N N N-OfiN cO co, N:N co co N a co, N r.a N to N r a r r ,r O E E i) i. F _i• _ + 'I Cl %I �V co W• co T co T T' co T O TIT T T T'' T co T I T I co co co T I. co T co TI. T T T. T T T'1 T I 0 0 0. O:, 0 0 0 0'. 0 02...! 7 O 0 0 0 0.0 0 0!0 010! 0 0 0 0,00: o 0 010 0 0 0 010 0 0 0'0 o• O';0 0 010 c- z r r N 0'I, T a r''I N o)O N N a 1..- O o),,)1.-1..- N 03 M N N: r N N O N', 0! 00 N T' a' O r O 2 OO`.Q10NNIO N ;� �V 9.. c.!...' `-I, `Q. O:O QIP IM OO 9..1- •-,--:!, 0,1Co01• - NN coNNJ' v as b N T a, 0 L r.- I.- co'�W T T oO):T T 9000 NI NI N .- NN M' IhM a I(p 1 O'> U �0, Oi 0.0 0.0009000000.0,00, 0o0,0,,o - .-I 000'. OH, 00, o 0, a, 0 J m, I c0 r'r N ; 00,c0 rco I 00 c0aD co; . 00'co c0 coN N cor co Ico OD1 co c0 WI coIW N M OD co c0 I 0 0,0"0 0'0 010 0 0 9 9 01 0'1, 0 coW 0 0 0 0 0 O'',O O O o 010 OLoI. 0 O1 oio 0 910;9 o O'. 0o 11 I 0 ((l 0,-a N r N(N 0 001.0•M N 0. (01 0 0 1 a N() 0'1 9 N• N M r co 01 M(N 0. a - N 01 0 Q', 01 . N 'N O N r N N M (l71°1 N N N O O;O O, Qi -CI, ' Mt\ c.-`-'!"-.`..' t0 N 0 0 0 0 N 010 T • T:T O CV 0.1 N 0 <1.C,1,0,10 .- 0 c0'.- 0 0 0,0f •0N N O O o 0•000 000';0 0•-'I, O.,,- 0'0,0 0'. 0101 00'10, 0, ,-1001-:0 0:0�;000..-,.-00010. "'.1 • p,; z: a, a a a 0 arz) a <1a: a 1- z aiz a 0 z p 0 a a',a z a• ; Memorandum Date: November 13, 2008 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find October 2008 financial reports for the following funds: General (001), Community Justice — Juvenile (230), Sheriff's (255, 701, 702), Health (259), Mental Health (275), Community Development (295), Road (325), Community Justice — Adult (355), Commission on Children & Families (370-399), Solid Waste (610), insurance Fund (670), Health Benefits Trust Fund (675) and 9-1-1 (705). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads RESOURCES: Beg. Net Working Capital Revenues Property Taxes Gen. Rev. - excl. Taxes Assessor County Clerk BOPTA District Attorney Finance/Tax Veterans Property Management Grant Projects Total Revenues GENERAL FUND Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % Coll. Revised Year End $ Budget Projection Variance =5 6,050,000 $ 6,461,433 $ 411,433 100% 107% k $6,050,000 .$6,461,433 5 411,433 6,473,833 2,509,848 (3,963,985) 33% 13% a) 19,421,500 19,421,500 869,620 1,219,208 349,588 33% 47% 2,608,861 2,608,861 287,097 511,931 224,834 33% 59% b) 861,290 861,290 571,871 394,364 (177,507) 33% 23% d) 1,715,612 1,115,612 (600,000) 4,366 9,012 4,646 33% 69% b) 13,098 13,098 118,825 115,768 (3,057) 33% 32% 356,474 356,474 66,449 124,527 58,078 33% 62% b) 199,346 199,346 23,333 17,864 (5,469) 33% 26% 70,000 70,000 34,027 34,033 6 33% 33% 102,080 102,080 667 664 (3) 33% 33% 2,000 2,000 8,450,088 4,937,219 (3,512,869) 33% 19% 25,350,261 24,750,261 (600,000) TOTAL RESOURCES 14,500,088 11,398,652 (3,101,436) 33% 36% 31,400,261 31,211,694 (188,567) REQUIREMENTS: penditures Assessor County Clerk BOPTA District Attomey Finance/Tax Veterans Property Management Grant Projects Non -Departmental Contingency Exp. % 1,218,031 1,097,988 120,043 33% 30% 3,654,092 3,654,092 513,084 494,309 18,775 33% 32% 1,539,252 1,539,252 20,608 20,633 (25) 33% 33% 61,823 61,823 1,605,087 1,503,696 101,391 33% 31% 4,815,262 4,815,262 263,013 251,742 11,271 33% 32% 789,040 789,040 78,988 75,863 3,125 33% 32% 236,965 236,965 84,810 80,097 4,713 33% 31% 254,431 254,431 35,595 33,906 1,689 33% 32% 106,784 106,784 385,741 253,573 132,168 33% 22% 1,157,222 1,157,222 1,813,279 1,813,279 33% n/a c) 5,439,836 5,-.39,836 6,018,236 3,811,807 2,206,429 33% 21% 18,054,707 12,614,871 5,39,836 Transfers Out 4,406,029 4,494,626 (88,597) 33% 34% 13,218,088 13,218,088 TOTAL REQUIREMENTS 10,424,265 8,306,433 2,117,832 33% 27% 31,272,795 25,832,959 5,439,836 NET (Resources -Requirements) 4,075,823 3,092,219 (983,604) ** 127,466 5,378,735 5,251,269 * Beginning net working capital includes $3,160,000 due from Fund 457. Will be repaid with a FF&C debt issue. a) Normally, 85% of annual property tax receipts are collected in October and November. b) Majority of the revenue received quarterly. YTD Actual includes two quarterly payments. c) The Contingency in the Original Budget was $5,905,383. The $465,547 decrease is due to an appropriation transfer of (1) $10,615 to Personnel in Assessor ($4,818), Clerk ($5,217) and BOPTA ($580) Departments, (2) $127,466 to Transfers CPut for Crime Prevention (Fund 115), (3) $127,466 of appropriation transferred to Fund 115 and (4) $200,000 to Transfers Out fc r CDD. 41 Based on four months of actual activity, Clerk's Office revenues are projected to be less than budgeted. The net of $127,466 is due to transferring $127,466 of appropriation to the Crime Prevention Fund. COMM JUSTICE -JUVENILE Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Nat Working Capital $1,090,000 $1,151,149 Revenues Federal Grants SB #1065 -Court Assess. Discovery Fee Food Subsidy Juvenile Crime Prevention Inmate/Prisoner Housing Inmate Commissary Fees Contract Payments Miscellaneous MIP Diversion Fees Interest on Investments Leases Grants - Private Level 7 Total Revenues Transfers In -General Fund TOTAL RESOURCES 61,692 27,054 21,333 18,557 5,333 6,538 13,000 8,891 121,390 94,443 20,000 18,600 167 205 114,565 63,581 100 354 533 290 10,000 14,580 4,200 1,832 70 30,000 20,000 Budget Year End Projection Varlet $ 71,149 100% 107%° $1,090,000 :51,161,149 .5 71,149 REQUIREMENTS: Expenditures Community Justice -Juvenile Personal Services 402,313 2,002,613 3,494,926 976,171 Materials and Services 547,954 Capital Outlay 33 Juvenile Resource Center 274,995 2,002,614 3,438,758 (34,638) 33% 15% a)c) 185,075 124,242 (60,833) (2,776) 33% 29% 64,000 64,000 1,205 33% 41% 16,000 20,000 4,000 (4,109) 33% 23% b) 39,000 39,000 (26,947) 33% 26% c) 364,171 377,770 13,599 (1,400) 33% 31% 60,000 60,000 38 33% 41% 500 500 (50,984) 33% 18% d) 343,696 259,696 (84,000) 254 33% 118% 300 354 54 (243) 33% 18%. 1,600 1,000 (600) 4,580 33% 49% 30,000 33,000 3,000 (2,368) 33% 15% e) 12,600 5,500 (7,100) 70 33% n/a 70 70 (10,000) 33% 22% c)f) 90,000 80,000 (10,000) (127,318) 33% 23% 1,206,942 1,065,132 (141,810) 961,052 493,526 1 33% (56,168) 33% 15,119 54,428 33 33% 6,007,840 6,007,840 41% 8,304,782 8,234,121 (70,6 Exp. % 33% 33% g) 2,928,514 33% 30% 1,643,861 0% 100 33% Personal Services 964,792 850,333 114,459 33% Materials and Services 69,191 66,385 2,806 33% Capital Outlay 33 33 33% Contingency 210,086 210,086 33% TOTAL REQUIREMENTS 2,768,260 2,371,296 396,964 33% 726,666 1,067,462 340,796 NET (Resources - Requirements) a) b) c) d) e) f) 9) 29% g) 2,894,375 32% 207,573 0% 100 n/a 630,259 2,912,514 16,000 1,643,861 100 2,794,375 100,000 207,573 100 630,259 29% 8,304,782 7,558,323 746,459 675,798 675,798 Projection reduced for budgeted amount that will not be received. Grant payments billed and received on a quarterly basis. Billing submitted monthly for reimbursement. September reimbursement received in October. Reimbursements requested quarterly. Juvenile Crime Prevention adjusted for increased amount of award. CEOJJC has placed the Administrative Analyst position on its payroll and assumed 100% responsibility for this position as of October 1st. Projection reduced by $34,000 due to the ending of reimbursements from CEOJJC to partially fund this position. DHS payments expected to be lower than budgeted due to a decrease in number of youth in program. First quarter payment from DHS anticipated in November. Lease revenue will be less than estimated in budget. Budget for Level 7 revenues overestimated by $10,000. Personnel Services projection reduced due to unfilled budgeted positions. RESOURCES: Beg. Net Working Capital $ Revenues Sheriff - Fund 255 Statement of Financial Operating Dab Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % Coll. °A, $ 138,600 $ 138,600 100% n/a $ $ 138,600 $ 138,600 Law Enf Dist Countywide 6,673,834 5,348,364 (1,325,470) 33% 27% a) 20,021,501 20,021,501 Law Enf Dist Rural 4,122,607 3,936,072 (186,535) 33% 32% a) 12,367,820 12,367,820 Interest 20,497 20,497 33% n/a - 20,497 20,497 Total Revenues 10,796,441 9,304,933 (1,491,508) 33% 29% 32,389,321 32,409,818 20,497 TOTAL RESOURCES 10,796,441 9,443,533 (1,352,908) 33% 29% 32,389,321 32,548,418 159,097 REQUIREMENTS: EXPENDITURES & TRANSFERS 'heriff's Division 747,102 659,681 87,421 .:ivil 394,911 348,365 46,546 Automotive/Communications 435,822 553,087 (117,265) Investigations/Evidence 570,267 562,201 8,066 Patrol/Civil/Comm Supp 2,599,315 2,399,444 199,871 Records 221,902 213,542 8,360 Adult Jail 3,287,502 2,752,380 535,122 Court Security 71,712 65,644 6,068 Emergency Services 58,475 55,553 2,922 Special Services Division 425,212 359,191 66,021 Regional Work Center 886,266 817,220 69,046 Training Division 80,927 79,870 1,057 Non -Departmental 14,575 14,575 - Contingency 985,788 985,788 33% 33% Exp. % 29% b) 2,241,306 2,241,306 - 29% c) 1,184,729 1,144,729 40,000 33% 42% d) 1,307,464 1,307,364 100 33% 33% e) 1,710,801 1,656,801 54,000 33% 31% f) 7,797,946 7,697,946 100,000 32% 665,705 665,605 100 33% 28% g) 9,862,507 9,562,507 300,000 33% 31% 215,135 215,035 100 33% 32% 175,424 175,324 100 28% 1,275,636 1,275,636 33% 31% h) 2,658,798 2,658,798 33% 33% 242,780 242,680 100 33% 33% 43,725 43,725 33% n/a 2,957,365 - 2,357,365 33% 33% Transfers Out 16,667 12,500 4,167 33% 25% 50,000 50,000 TOTAL REQUIREMENTS 10,796,443 8,893,253 1,903,190 33% 27% 32,389,321 28,937,456 3, )51,865 NET (Resources - Requirements) (2) 550,280 550,282 - 3,610,962 3,,110,962 Year End Budget Projection /ariance n/a $ $ 138,600 $ 138,600 Law Enf Dist Countywide 6,673,834 5,348,364 (1,325,470) 33% 27% a) 20,021,501 20,021,501 Law Enf Dist Rural 4,122,607 3,936,072 (186,535) 33% 32% a) 12,367,820 12,367,820 Interest 20,497 20,497 33% n/a - 20,497 20,497 Total Revenues 10,796,441 9,304,933 (1,491,508) 33% 29% 32,389,321 32,409,818 20,497 TOTAL RESOURCES 10,796,441 9,443,533 (1,352,908) 33% 29% 32,389,321 32,548,418 159,097 REQUIREMENTS: EXPENDITURES & TRANSFERS 'heriff's Division 747,102 659,681 87,421 .:ivil 394,911 348,365 46,546 Automotive/Communications 435,822 553,087 (117,265) Investigations/Evidence 570,267 562,201 8,066 Patrol/Civil/Comm Supp 2,599,315 2,399,444 199,871 Records 221,902 213,542 8,360 Adult Jail 3,287,502 2,752,380 535,122 Court Security 71,712 65,644 6,068 Emergency Services 58,475 55,553 2,922 Special Services Division 425,212 359,191 66,021 Regional Work Center 886,266 817,220 69,046 Training Division 80,927 79,870 1,057 Non -Departmental 14,575 14,575 - Contingency 985,788 985,788 33% 33% Exp. % 29% b) 2,241,306 2,241,306 - 29% c) 1,184,729 1,144,729 40,000 33% 42% d) 1,307,464 1,307,364 100 33% 33% e) 1,710,801 1,656,801 54,000 33% 31% f) 7,797,946 7,697,946 100,000 32% 665,705 665,605 100 33% 28% g) 9,862,507 9,562,507 300,000 33% 31% 215,135 215,035 100 33% 32% 175,424 175,324 100 28% 1,275,636 1,275,636 33% 31% h) 2,658,798 2,658,798 33% 33% 242,780 242,680 100 33% 33% 43,725 43,725 33% n/a 2,957,365 - 2,357,365 33% 33% Transfers Out 16,667 12,500 4,167 33% 25% 50,000 50,000 TOTAL REQUIREMENTS 10,796,443 8,893,253 1,903,190 33% 27% 32,389,321 28,937,456 3, )51,865 NET (Resources - Requirements) (2) 550,280 550,282 - 3,610,962 3,,110,962 RESOURCES: Beg. Net Working Capital Total Revenues TOTAL RESOURCES REQUIREMENTS: Sheriffs Services SHERIFF -Expenditure Detail Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual I Variance FY % I Con. Revised Budget Year End Projection Variance $ $ 138,600 $ 138,600 '100% nla $ - $ 138,500 $ 138,600 10,796,441 9,304,933 (1,491,508) 33% 29% 32,389,321 32,409,813 20,497 10,796,441 9,443,533 (1,352,903) 33% 29°% 32,339,321 32,543,418 159,097 Exp. % Personnel 382,042 369,977 12,065 33% 32% 1,146,126 1,146,126 Materials & Services 274,227 287,209 (12,982) 33°% 35% 822,680 322,680 Capital Outlay 90,833 2,495 88,338 33% 1% 272,500 272,500 Total Sheriffs Services 747,102 659,681 37,421 2,241,306 2,241,306 - Civil Personnel 362,939 329,856 33,083 33% 30% 1,088,818 1,048,818 40,000 Materials & Services 21,393 18,509 2,884 33% 29% 64,179 64,179 Capital Outlay 10,577 - 10,577 33% 0% 31,732 31,732 - Total Civil 394,909 348,365 46,544 1,184,729 1,144,729 40,000 Automotive/Communications Personnel 128,483 109,344 19,139 33% 28% 385,449 385,449 Materials & Services 307,305 443,743 (136,438) 33% 48% 921,915 921,915 - Capital Outlay 33 33 33% 0% 100 100 Total Automotive/Communications 435,821 553,087 (117,266) 1,307,464 1,307,364 100 Investigations/Evidence Personnel 477,173 456,041 21,132 33% 32% 1,431,519 1,431,519 - Materials & Services 85,094 82,850 2,244 33°% 32% 255,282 201,282 54,000 Capital Outlay 8,000 23,310 (15,310) 33% 97% 24,000 24,000 Total Investigations/Evidence 570,267 562,201 8,066 1,710,801 1,656,301 54,000 Patrol/Civil/Comm Support Personnel 2,305,519 2,146,650 158,869 33% 31% 6,916,557 6,816,557 100,000 Materials & Services 180,436 188,215 (7,779) 33% 35% 541,309 541,309 Capital Outlay 113,360 64,579 48,781 33% 19% 340,080 340,080 Total Patrol/Civil/Comm Supp 2,599,315 2,399,444 199,871 7,797,946 7,697,946 100,000 Records Personnel 194,082 191,481 2,601 33% 33% 582,246 582,246 Materials & Services 27,786 22,061 5,725 33% 26% 83,359 83,359 Capital Outlay 33 33 33% 0% 100 - 100 Total Records 221,901 213,542 8,359 665,705 665,605 100 Adult Jail Personnel 2,505,463 2,300,471 204,992 33% 31% 7,516,390 7,216,390 300,000 Materials & Services 455,039 365,347 89,692 33% 27% 1,365,117 1,365,117 Capital Outlay 327,000 86,562 240,438 33% 9% 981,000 981,000 - Total Adult Jail 3,287,502 2,752,380 535,122 9,862,507 9,562,507 300,000 Court Security Personnel 66,502 63,768 2,734 33% 32/° 199,506 199,506 Materials & Services 5,176 1,876 3,300 33% 12% 15,529 15,529 Capital Outlay 33 33 33% 0% 100 - 100 Total Transport/Court Security 71,711 65,644 6,067 215,135 215,035 100 Emergency Services Personnel 52,844 52,227 617 33% 33% 158,532 158,532 Materials & Services 5,597 3,326 2,271 33% 20% 16,792 16,792 Capital Outlay 33 - 33 330/0 0% 100 - 100 Total Emergency Services 58,474 55,553 2,921 175,424 175,324 100 Special Services Personnel 272,188 294,842 (22,654) 33% 36% 816,563 816,563 - Materials & Services 57,643 42,469 15,174 330/0 25% 172,928 172,928 Capital Outlay 95,382 21,880 73,502 33% 8% 286,145 286,145 - Total Special Services 425,213 359,191 66,022 1,275,636 1,275,636 Regional Work Center Personnel 723,840 749,609 (25,769) 33% 35% 2,171,520 2,221,520 (50,000) Materials & Services 151,759 67,611 84,148 33% 15°/ 455,278 405,278 50,000 Capital Outlay 10,667 - 10,667 33% 0% 32,000 32,000 - Total Regional Work Center 386,266 317,220 69,046 2,658,798 2,658,798 Training Personnel 64,464 63,050 1,414 33% 33% 193,391 193,391 Materials & Services 16,430 16,820 (390) 33% 34% 49,289 49,289 Capital Outlay 33 - 33 33% 0% 100 - 100 Total Training 80,927 79,870 1,057 242,780 242,680 100 Non -Departmental Materials & Services 14,575 14,575 - 33% 33% 43,725 43,725 Transfers Out 16,667 12,500 4,167 33% 25% 50,000 50,000 - Contingency 985,788 - 985,788 33% n/a 2,957,365 - 2,957,365 Total Non -Departmental 1,017,030 27,075 989,955 3,051,090 93,725 2,957,365 Total Requirements 10,796,438 8,893,253 1,903,135 33% 27% 32,339,321 28,937,456 3,451,865 NET (Resources - Requirements) 3 550,280 550,277 - 3,610,962 3,610,962 Sheriff Notes Statement of f=inancial Operating Data Four Months Ended October 31, 2008 a) IGA with Countywide & Rural Law Enforcement Districts based on actual costs. Year-to-date expenditures less than year-to-date budget. b) Sheriffs Division year-to-date variance is due to timing of Capital Projects. c) Personnel expenditures in Civil will be less than budget by approximately $40,000 for the y3ar due to unfilled budgeted positions. d) Automotive/Communications year-to-date variance is due to purchase of services and materials for new vehicle preparation in first quarter. e) Expenditures of $54,000 planned for Byrne Grant will not be incurred as the grant was not renewed. f) Personnel expenditures in Patrol will be less than budget by approximately $100,000 for the year due to unfilled budgeted deputy positions. g) Adult Jail year-to-date variance is due to delays in filling open positions. Also capital expenditures for the jail control panel system project will be incurred later in the year. The delays in hiring will result in personnel expenditures being approximately $300,000 less than budgeted for the year. h) Work Center year-to-date variance due to timing of expenditures for inmate Addictions Treatment programs and other expenses related to inmate population. RESOURCES: Beg. Net Working Capital Rsvenues Tax Revenues - Current Tax Revenues - Prior Federal Grants State Grant Transp. of State Wards SB 1145 Des Cty Court Security Des Cty Juvenile Contract Transport DC Fair & Expo Center Local Gov't Pmts Inmate Commissary Fees Work Center Work Crews Concealed Handgun Classes Soc Sec Incentive -Fed Miscellaneous Oregon Mentors Medical Services Reimb Restitution Sheriff Fees Interest Interest on Unsegregated Rentals Donations Total Revenues Sheriff 701 Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY Coll. % 52,560,294 $ 2,611,374 4,856,197 89,817 6,667 15,052 1,667 645,273 43,000 8,000 20,000 50,000 533 1,333 167 4,000 350 51,205 15,000 1,200 10,940 $ 51,080 33% 1,544,823 (3,311,374) 33% 300,166 210,349 33% (6,667) 33% 17,063 2,011 33% (1,667) 33% 967,910 322,637 33% 42,868 (132) 33% 904 (7,096) 33% 2,313 2,313 33% 5,415 5,415 33% 2,235 2,235 33% 20,383 383 33% 14,355 (35,645) 33% 600 67 33% 2,800 1,467 33% 1,342 1,175 33% 214 214 33% 5,437 1,437 33% 254 (96) 33% 53,640 2,435 33% 3,482 (11,518) 33% 1,289 89 33% 14,589 3,649 33% 48 48 33% 5,820,401 TOTAL RESOURCES 8,380,695 REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 6,673,835 Budget Year End Projection Variance nia 5 2,560,294 $ 2,611,374 $ 51,080 11% a) 111% b) n/a 38% 0% 50% 33% 4% n/a n/a n/a 34% 10% n/a 70% 268% n/a 45% 12,000 24% 1,050 35% 153,615 8% 45,000 36% 3,600 44% 32,824 n/a c) 14,568,591 269,452 20,000 45,156 5,000 1,935,819 129,000 24,000 60,000 150,000 1,600 4,000 500 14,568,591 490,962 20,000 45,156 5,000 1,935,819 129,000 24,000 2,313 5,415 2,235 60,000 100,000 1,600 4,000 4,026 3,F 500 12,000 1,050 153,615 45,000 3,600 32,824 48 221,510 2,313 5,415 2,235 (50,000) 48 3,002,130 (2,818,271) 33% 17% 17,461,207 17,646,754 185,547 5,613,504 (2,767,191) 33% 28% 20,021,501 20,258,128 236,627 Exp. % 5,348,364 1,325,471 33% 27% d) 20,021,501 20,021,501 TOTAL REQUIREMENTS 6,673,835 5,348,364 1,325,471 33% 27% 20,021,501 20,021,501 NET (Resources - Requirements) 1,706,860 265,140 (1,441,720) 236,627 236,627 a) Approximately 85% of the property taxes are collected in October and November. b) Delinquent FY 2008 taxes exceeded amounts estimated. c) Expect revenue to increase as work crews expand but work crew revenue will be less than budgeted. d) IGA with Sheriffs Office based on actual expenditures. Year-to-date expenditures are less than budgeted. RESOURCES: Beg. Nat Working Capital $1,169,561 $ 1,178,512 $ 3,951 33% n/a $ 1,169,561 $ 1,178,512 Revenues Tax Revenues - Current 2,365,611 755,694 (1,609,917) 33% 11% a) 7,096,836 7,096,836 Tax Revenues - Prior 42,928 168,267 125,339 33% 131% b) 128,785 239,137 110,352 Federal Grants 9,500 10,945 1,445 33% 38% 28,500 28,500 US Forest Service 24,000 18,000 (6,000) 33% 25% 72,000 72,000 State Grant 26,464 10,728 (15,736) 33% 14% 79,392 79,392 SB #1065 Court Assessment 22,333 18,557 (3,776) 33% 28% 67,000 67,000 Marine Board License Fee 32,981 (32,981) 33% 0% c) 98,944 98,944 Narcotic Task Force 36,667 27,500 (9,167) 33% 25% d) 110,000 27,500 (82,500) Des Cty General Fund Grnt 71,660 (71,660) 33% 0% e) 214,980 214,980 Des Cty Transient Room Tax 811,673 811,673 33% 33% 2,435,020 2,435,020 Des Cty Other Grant 42,056 (42,056) 33% 0% f) 126,167 126,167 City of Sisters 131,085 133,338 2,253 33% 34% 393,255 393,255 Des Cty Tax/Fin Contract 917 (917) 33% 0% 2,750 2,750 Des Cty CDD Contract 18,122 18,121 (1) 33% 33% 54,365 54,365 Des Cty Solid Waste Cntrt 18,122 18,121 (1) 33% 33% 54,365 54,365 Des Cty Clerk/Election 1,000 (1,000) 33% 0% 3,000 3,000 Security & Traffic Reimb 8,667 1,316 (7,351) 33% 5% 26,000 26,000 'at Belt Program 2,000 2,625 625 33% 44% 6,000 6,000 miscellaneous 833 13,655 12,822 33% n/a 2,500 13,655 11,155 Sheriff Fees 1,667 2,360 693 33% n/a 5,000 5,000 Court Fines & Fees 28,333 38,126 9,793 33% 45% 85,000 85,000 Impound Fees 25,000 23,600 (1,400) 33% 31% 75,000 75,000 Interest 10,000 (3,224) (13,224) 33% -11% 30,000 30,000 Interest on Unsegregated 800 630 (170) 33% 26% 2,400 2,400 Grants - Private - 4,000 4,000 33% n/a - 4,000 4,000 Sale of Equip & Material 333 626 293 33% 63% 1,000 1,000 Total Revenues 3,732,752 2,074,658 (1,658,094) 33% 19% 11,198,259 11,241,266 43,007 Sheriff 702 Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance f FY % Coll. % TOTAL RESOURCES 8,951 4,902,313 3,253,170 (1,649,143) 33% 26% 12,367,820 12,419,778 51,958 REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 4,122,607 3,936,072 Exp. % 186,535 33% 32% g) 12,367,820 12,367,820 TOTAL REQUIREMENTS 4,122,607 3,936,072 186,535 33% 32% 12,367,820 12,367,820 NET (Resources - Requirements) 779,706 (682,902) (1,462,608) 51,958 51,958 a) Approximately 85% of the property taxes are collected in October and November. b) Delinquent FY 2008 taxes exceeded amounts estimated. c) Marine Board fees for marine patrol are received semi-annually in Feb. and June. d) Additional Byrne Grant revenue will not be received this year. Payment from Deschutes County (General Fund) will be made in June 2009. Court fines and fees collected by Justice Court in excess of amount transferred to Justice Court Fund to be paid in June 2009. g) IGA with Sheriff's Office based on actual expenditures. Year-to-date expenditures are less than budgeted. Year End Budget Projection Variance TOTAL RESOURCES 8,951 4,902,313 3,253,170 (1,649,143) 33% 26% 12,367,820 12,419,778 51,958 REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 4,122,607 3,936,072 Exp. % 186,535 33% 32% g) 12,367,820 12,367,820 TOTAL REQUIREMENTS 4,122,607 3,936,072 186,535 33% 32% 12,367,820 12,367,820 NET (Resources - Requirements) 779,706 (682,902) (1,462,608) 51,958 51,958 a) Approximately 85% of the property taxes are collected in October and November. b) Delinquent FY 2008 taxes exceeded amounts estimated. c) Marine Board fees for marine patrol are received semi-annually in Feb. and June. d) Additional Byrne Grant revenue will not be received this year. Payment from Deschutes County (General Fund) will be made in June 2009. Court fines and fees collected by Justice Court in excess of amount transferred to Justice Court Fund to be paid in June 2009. g) IGA with Sheriff's Office based on actual expenditures. Year-to-date expenditures are less than budgeted. RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous STARS Foundation OMAP Family Planning Exp Proj Grants Contract Payments/ESD Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records -Birth Vital Records -Death Interest on Investments Donations lnterfund Contract Administrative Fee lnterfund Grant Total Revenues Transfers In -Reserve Fund Transfers In -General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) HEALTH Statement of Financial Operating Data Four Months Ended October 31, 2008 Revised Budget Year End Projection Variance .5 707,000 .5 972,436 $ 265,436 100% 133% $ 707,000 $ 972,436 $ 265,436 1,333 208 (1,125) 33% 5% c) 4,000 4,000 531,271 546,700 15,429 33% 3494 1,593,814 1,593,814 11,579 (11,579) 33% 0% a) 34,737 34,737 88,611 52,937 (35,674) 3394 20% b) 265,834 257,425 (8,409) 2,650 2,650 33% n/a 2,650 2,650 90,000 94,412 4,412 33% 35% 270,000 270,000 158,333 108,362 (49,971) 33% 23% b) 475,000 475,000 18,008 18,008 33% n/a 18,008 18,008 2,667 - (2,667) 33% 0% a) 8,000 8,000 280 280 33% n/a 280 280 30,483 46,806 16,323 33% 51% d) 91,450 91,450 74,167 53,545 (20,622) 33% 24% 222,500 222,500 13,333 12,505 (828) 33% 31% 40,000 40,000 31,333 35,180 3,847 33% 37% 94,000 94,000 12,667 10,542 (2,125) 33% 28% 38,000 38,000 3,033 2,586 (447) 33% 28% 9,100 9,100 42,081 27,220 (14,861) 33% 22% a) 126,242 129,878 3,6 9,000 9,000 - 33% 33% 27,000 27,000 - 33% n/a 1,099,891 1,020,941 (78,950) 33% 31% 3,299,677 3,315,842 16,165 8,333 (8,333) 33% 0% 25,000 25,000 880,412 880,412 - 33% 33% 2,641,236 2,641,236 2,695,636 2,873,789 186,486 33% 43% 6,672,913 6,954,514 281,601 Exp. 1,514,856 1,491,112 23,744 33% 33% 4,544,569 4,536,160 8,409 468,843 480,069 (11,226) 33% 34% 1,406,529 1,456,529 (50,000) 25,000 26,577 (1,577) 33% 35% 75,000 75,000 50,000 37,500 12,500 33% 25% 150,000 150,000 165,605 165,605 33% n/a 496,815 496,815 2,224,304 2,035,258 189,046 33% 31% 6,672,913 6,217,689 455,224 471,332 838,531 375,532 a) Payments received quarterly within 30 days of end of each quarter. b) Payments are received one month in arrears. c) Corrections required to DCHD Medicare results in delay in processing for payment. d) Patient Insurance typically higher during flu season. 736,825 736,825 Year to Date Budget Actual Variance FY % Coll. % Revised Budget Year End Projection Variance .5 707,000 .5 972,436 $ 265,436 100% 133% $ 707,000 $ 972,436 $ 265,436 1,333 208 (1,125) 33% 5% c) 4,000 4,000 531,271 546,700 15,429 33% 3494 1,593,814 1,593,814 11,579 (11,579) 33% 0% a) 34,737 34,737 88,611 52,937 (35,674) 3394 20% b) 265,834 257,425 (8,409) 2,650 2,650 33% n/a 2,650 2,650 90,000 94,412 4,412 33% 35% 270,000 270,000 158,333 108,362 (49,971) 33% 23% b) 475,000 475,000 18,008 18,008 33% n/a 18,008 18,008 2,667 - (2,667) 33% 0% a) 8,000 8,000 280 280 33% n/a 280 280 30,483 46,806 16,323 33% 51% d) 91,450 91,450 74,167 53,545 (20,622) 33% 24% 222,500 222,500 13,333 12,505 (828) 33% 31% 40,000 40,000 31,333 35,180 3,847 33% 37% 94,000 94,000 12,667 10,542 (2,125) 33% 28% 38,000 38,000 3,033 2,586 (447) 33% 28% 9,100 9,100 42,081 27,220 (14,861) 33% 22% a) 126,242 129,878 3,6 9,000 9,000 - 33% 33% 27,000 27,000 - 33% n/a 1,099,891 1,020,941 (78,950) 33% 31% 3,299,677 3,315,842 16,165 8,333 (8,333) 33% 0% 25,000 25,000 880,412 880,412 - 33% 33% 2,641,236 2,641,236 2,695,636 2,873,789 186,486 33% 43% 6,672,913 6,954,514 281,601 Exp. 1,514,856 1,491,112 23,744 33% 33% 4,544,569 4,536,160 8,409 468,843 480,069 (11,226) 33% 34% 1,406,529 1,456,529 (50,000) 25,000 26,577 (1,577) 33% 35% 75,000 75,000 50,000 37,500 12,500 33% 25% 150,000 150,000 165,605 165,605 33% n/a 496,815 496,815 2,224,304 2,035,258 189,046 33% 31% 6,672,913 6,217,689 455,224 471,332 838,531 375,532 a) Payments received quarterly within 30 days of end of each quarter. b) Payments are received one month in arrears. c) Corrections required to DCHD Medicare results in delay in processing for payment. d) Patient Insurance typically higher during flu season. 736,825 736,825 RESOURCES: Beg. Net Working Capital Revenues Marriage Licenses MENTAL HEALTH Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % CoII. % Revised Year End Budget Projection Variance $ 2,750,000 $ 2,695,308 $ (54,692) 100% 98% $ 2,750,000 $ 2,695,303 $ (54,692) 1,833 2,390 557 33% 43% 5,500 5,500 Divorce Filing Fees 41,667 42,350 683 33% 34% 125,000 125,000 Domestic Partnership Fee 667 35 (632) 33% nla 2,000 2,000 Federal Grants 80,497 (12,815) (93,312) 33% -5%a) b) 241,492 229,184 (12,308) State Grants 1,747,795 1,698,012 (49,783) 33% 32% 5,243,386 5,263,386 20,000 State Miscellaneous 59,905 15,330 (44,575) 33% 9% c) 179,716 179,716 Title 19 100,235 141,841 41,606 33% 47% 300,705 300,705 Liquor Revenue 35,333 24,561 (10,772) 33% 23% 106,000 106,000 School Districts 33,333 (33,333) 33% 0% d) 100,000 70,000 (30,000) Contract Payments 3,510 3,510 33% n/a 3,510 3,510 Miscellaneous 29,267 25,279 (3,988) 33% 29% 87,800 87,800 - Patient Insurance Fees 72,500 47,327 (25,173) 33% 22% 217,500 247,500 30,000 Patient Fees 3,833 2,925 (908) 33% 25% 11,500 11,500 Interest on Investments 24,333 33,362 9,029 33% 46% 73,000 73,000 Mentals 5,500 4,125 (1,375) 33% 25% 16,500 16,500 inations 3,333 (3,333) 33% 0% 10,000 3,500 (6,500) Interfund Contract 1,040 1,040 33% 33% 3,120 3,120 Administrative Fee 965,600 948,932 (16,668) 33% 33% 2,896,800 2,921,800 25,000 Crime Prevention Services 47,961 - (47,961) 33% 0% 143,884 143,884 Total Revenues 3,254,632 2,978,204 (276,428) 33% 31% 9,763,903 9,793,605 29,702 Transfers In -General Fund 516,966 516,966 33% 33% 1,550,899 1,550,899 Transfers In -Other 151,275 168,942 17,667 33% 37% 453,825 506,825 53,000 TOTAL RESOURCES 6,672,873 6,359,420 (313,453) 33% 44% 14,518,627 14,546,637 28,010 REQUIREMENTS: Expenditures Personal Services 2,817,942 Materials and Services 1,437,879 Capital Outlay 33 Transfers Out 50,000 Contingency 533,688 TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. % 2,626,323 191,619 33% 31% 8,453,826 8,363,297 1,040,964 396,915 33% 24% 4,313,638 4,304,348 33 33% 0% 100 - 37,500 12,500 33% 25% 150,000 150,000 533,688 33% n/a 1,601,063 90,529 9,290 100 1,C 01,063 4,839,542 3,704,787 1,134,755 33% 26% 14,518,627 12,817,645 1,700,982 1,833,331 2,654,633 321,302 - 1,728,992 1,7 28,992 a) Negative variance due to an adjustment for over -accrual of FY 2008 revenue. Grant billing paid quarterly, in arrears. State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment. o) Services to school districts commence at start of school year and are billed monthly in arrears. COMMUNITY DEQ/ELOPEMENT Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ (2,777,224) $ (2,667,072) Revenues Admin -Operations 11,750 Admin -GIS 1,667 Admin -Code Enforcement 102,833 Building Safety 573,900 Electrical 151,708 Contract Services 177,333 Env Health -On Site Prog 243,233 Env Health-Lic Facilities 228,383 Env Health - Drinking H2O 25,656 Planning -Current 460,492 Planning -Long Range 201,932 (3,601) 891 77,280 415,248 107,517 75,311 117,852 74,894 15,358 308,548 112,881 110,152 100% (15,351) (776) (25,553) (158,652) (44,191) (102,022) (125,381) (153,489) (10,298) (151,944) (89,051) Total Revenues 2,178,887 96% $(2,777,224) :$(2,667,072) 110,1 33% -10% a) 33% 18% b) 33% 25% c) 33% 24% c) 33% 24% c) 33% 14% d) 33% 16% c) 33% 11% e) 33% 20% d) 33% 22% c) 33% 19% c) 35,250 5,000 308,500 1,721,700 455,125 532,000 729,700 685,150 76,967 1,381,475 605,795 20,000 3,000 233,000 1,270,000 330,000 225,000 357,000 685,150 76,967 955,000 480,000 (15,250) (2,000) (75,500) (451,700) (125,125) (307,000) (372,700) (426,475) (125,795) 1,302,179 (876,708) 33% 20% 6,536,662 4,635,117 (1,901,545) Trans In -CDD Reserve 827,370 1,399,756 Trans In-CDO BIdg!Elec 752,575 1,144,255 Trans In -CDD Gen Fund Trans In -Newberry (297) 27,571 131,666 Trans In -Other 33 TOTAL RESOURCES 1,009,212 1,310,784 572,386 391,680 104,095 (33) REQUIREMENTS: EXPENDITURES & TRANSFERS Admin -Operations Division Admin -GIS Division Admin -Code Enforcement Building Safety Division Electrical Division Contract Services Env Health -On Site Pgm Env Health-Lic Facilities Env Health - Drinking H2O EPA Grant Planning -Current Division Planning -Long Range Div Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Revenues Expenditures Net from Operations 774,400 88,250 81,978 361,233 119,920 95,334 114,516 180,870 29,352 27,625 338,464 187,929 460,824 682,180 83,239 74,782 355,412 90,393 121,913 96,858 168,216 26,551 22,199 295,008 162,016 33% 33% 0% 0% 0% 301,572 33% 92,220 5,011 7,196 5,821 29,527 (26,579) 17,658 12,654 2,801 5,426 43,456 25,913 460,824 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 56% 2,482,111 2,482,111 51% 2,257,725 2,257,725 n/a f) 0 200,000 200,000 159% g) 82,714 131,666 48,952 0% 100 (100) 15% 8,582,088 7,039,547 (1,542,541) Exp. 330/3 33% 29% 31% 30% 33% 25% 43% 28% 31% 30% 27% 29% 29% n/a h) h) h) i) h) h) h) h) h) h) h) h) 2,323,200 264,751 245,934 1,083,700 359,761 286,002 343,547 542,610 88,057 82,875 1,015,391 563,788 1,382,472 2,255,752 249,186 235,000 1,176,165 240,165 185,862 324,000 510,000 83,000 78,000 858,085 565,000 67,448 15,565 10,934 (92,465) 119,596 100,140 19,547 32,610 5,057 4,875 157,306 (1,212) 1,382,472 2,860,695 2,178,767 681,928 33% 25% 8,582,088 6,760,215 1,821,873 (1,851,483) (867,983) 983,500 1,302,179 2,178,767 (876,588) 279,332 279,332 4,635,117 6,760,215 (2,125,098) a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest. b) Payments for custom GIS work are received as work is requested. c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget. d) Revenue is received as clients are billed, usually lagging 1-2 months behind. Projected below budget (Contract Svcs), e) Revenue is received primarily in January and February after license renewal statements are mailed out. I) A transfer from the General Fund will begin in November. g) Payments are received in installments or as billed. Funds to be transferred in from Fund 297. h) Year end figures adjusted downward to reflect anticipated personnel reduction and reduced work week (36 hours). i) Expenses increased due to the shift of staffing from Contract Services and Electrical to Building Safety. Year End Budget Projection Variance 96% $(2,777,224) :$(2,667,072) 110,1 33% -10% a) 33% 18% b) 33% 25% c) 33% 24% c) 33% 24% c) 33% 14% d) 33% 16% c) 33% 11% e) 33% 20% d) 33% 22% c) 33% 19% c) 35,250 5,000 308,500 1,721,700 455,125 532,000 729,700 685,150 76,967 1,381,475 605,795 20,000 3,000 233,000 1,270,000 330,000 225,000 357,000 685,150 76,967 955,000 480,000 (15,250) (2,000) (75,500) (451,700) (125,125) (307,000) (372,700) (426,475) (125,795) 1,302,179 (876,708) 33% 20% 6,536,662 4,635,117 (1,901,545) Trans In -CDD Reserve 827,370 1,399,756 Trans In-CDO BIdg!Elec 752,575 1,144,255 Trans In -CDD Gen Fund Trans In -Newberry (297) 27,571 131,666 Trans In -Other 33 TOTAL RESOURCES 1,009,212 1,310,784 572,386 391,680 104,095 (33) REQUIREMENTS: EXPENDITURES & TRANSFERS Admin -Operations Division Admin -GIS Division Admin -Code Enforcement Building Safety Division Electrical Division Contract Services Env Health -On Site Pgm Env Health-Lic Facilities Env Health - Drinking H2O EPA Grant Planning -Current Division Planning -Long Range Div Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Revenues Expenditures Net from Operations 774,400 88,250 81,978 361,233 119,920 95,334 114,516 180,870 29,352 27,625 338,464 187,929 460,824 682,180 83,239 74,782 355,412 90,393 121,913 96,858 168,216 26,551 22,199 295,008 162,016 33% 33% 0% 0% 0% 301,572 33% 92,220 5,011 7,196 5,821 29,527 (26,579) 17,658 12,654 2,801 5,426 43,456 25,913 460,824 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 56% 2,482,111 2,482,111 51% 2,257,725 2,257,725 n/a f) 0 200,000 200,000 159% g) 82,714 131,666 48,952 0% 100 (100) 15% 8,582,088 7,039,547 (1,542,541) Exp. 330/3 33% 29% 31% 30% 33% 25% 43% 28% 31% 30% 27% 29% 29% n/a h) h) h) i) h) h) h) h) h) h) h) h) 2,323,200 264,751 245,934 1,083,700 359,761 286,002 343,547 542,610 88,057 82,875 1,015,391 563,788 1,382,472 2,255,752 249,186 235,000 1,176,165 240,165 185,862 324,000 510,000 83,000 78,000 858,085 565,000 67,448 15,565 10,934 (92,465) 119,596 100,140 19,547 32,610 5,057 4,875 157,306 (1,212) 1,382,472 2,860,695 2,178,767 681,928 33% 25% 8,582,088 6,760,215 1,821,873 (1,851,483) (867,983) 983,500 1,302,179 2,178,767 (876,588) 279,332 279,332 4,635,117 6,760,215 (2,125,098) a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest. b) Payments for custom GIS work are received as work is requested. c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget. d) Revenue is received as clients are billed, usually lagging 1-2 months behind. Projected below budget (Contract Svcs), e) Revenue is received primarily in January and February after license renewal statements are mailed out. I) A transfer from the General Fund will begin in November. g) Payments are received in installments or as billed. Funds to be transferred in from Fund 297. h) Year end figures adjusted downward to reflect anticipated personnel reduction and reduced work week (36 hours). i) Expenses increased due to the shift of staffing from Contract Services and Electrical to Building Safety. RESOURCES: Beg. Net Working Capital Revenues System Development Ch Mineral Lease Royalties Forest Receipts State Grant Motor Vehicle Revenue City of Bend City of Redmond City of Sisters City of La Pine Miscellaneous Road Vacations Interest on Investments Donations Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management 'ter -fund: Forester .,ar Washes Sale of Eqp & Material Sale of Public Lands Total Revenues Trans In - CDD Trans In - Solid Waste Trans In -Road Imp Res ROAD Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % Coll. .$6,108,195 $ 6,392,330 $ 284,635 100% 105% $ 6,108,195 $ 6,392,830 $ 284,635 6,667 1,667 166,667 563,102 2,833,333 83,333 133,333 16,667 13,333 333 41,667 813 290,000 100,000 33,333 28,333 31,667 7,333 1,167 225,000 67 1,386 4,095 458,742 2,554,037 11,103 13,792 72,639 62,857 660 222,625 (5,281) 33% 2,428 33% (166,667) 33% (104,360) 33% (279,296) 33% (83,333) 33% (133,333) 33% (16,667) 33% 11,103 33% 459 33% (333) 33% 30,972 33% (813) 33% (290,000) 33% (37,143) 33% (33,333) 33% (28,333) 33% (31,667) 33% (7,333) 33% (507) 33% (2,375) 33% (67) 33% 4,577,815 3,401,936 8,663 287,157 1,947 215,368 (1,175,879) 33% (8,663) (71,789) (1,947) TOTAL RESOURCES 10,983,777 10,010,134 REQUIREMENTS: Expenditures Personal Services 1,875,690 Materials and Services 2,538,638 Capital Outlay 1,808,522 Transfers Out 100,000 Contingency 588,798 TOTAL REQUIREMENTS NET (Resources - Requirements) 1,849,504 2,931,419 33% 33% 33% 7% 20,000 20,000 n/a 5,000 5,000 0% a) 500,000 500,000 27% b) 1,689,306 1,689,306 30%, 8,500,000 8,500,000 o% c) 250,000 250,000 0% c) 400,000 400,000 0% c) 50,000 50,000 n/a c) 20,000 20,000 34% 40,000 40,000 0% 1,000 1,000 58% 125,000 125,000 0% 2,440 2,440 o% d) 870,000 870,000 21% e) 300,000 300,000 d) 100,000 100,000 0% d) 85,000 85,000 0% d) 95,000 95,000 0% d) 22,000 22,000 n/a e) 3,500 3,500 33% e) 675,000 675,000 0% 200 200 25% 13,733,446 13,753,446 20,000 0% 0% 25% f) 0% 25,990 861,470 5,841 25,990 861,470 5,841 (973,643) 33% 53% 20,734,942 21,039,577 304,635 26,186 (392,781) 1,808,522 100,000 588,798 6,911,648 4,780,923 Exp. % 33% 33% 33% 38% g) 33% 0% g) 33% 0% 33% n/a 5,627,071 7,615,913 5,425,565 300,000 1,766,393 5,627,071 7,615,913 5,425,565 300,000 ,766,393 2,130,725 33% 23% 20,734,942 18,968,549 1,766,393 4,072,129 5,229,211 1,157,082 Annual payment to be received in January 2009. o) Senate Bill 994 OOOT pmt 11/01/08 $1,230,565 balance STP due upon billing c) Billing upon completion of work. d) Payment to be received in June 2009 from various funds e) Billed to County departments monthly in arrears. f) Payment to be received quarterly from Solid Waste g) Seasonal expense includes overlays to occur Spring 2009 2,071,028 2 071,028 Year End Budget Projection Variance .$6,108,195 $ 6,392,330 $ 284,635 100% 105% $ 6,108,195 $ 6,392,830 $ 284,635 6,667 1,667 166,667 563,102 2,833,333 83,333 133,333 16,667 13,333 333 41,667 813 290,000 100,000 33,333 28,333 31,667 7,333 1,167 225,000 67 1,386 4,095 458,742 2,554,037 11,103 13,792 72,639 62,857 660 222,625 (5,281) 33% 2,428 33% (166,667) 33% (104,360) 33% (279,296) 33% (83,333) 33% (133,333) 33% (16,667) 33% 11,103 33% 459 33% (333) 33% 30,972 33% (813) 33% (290,000) 33% (37,143) 33% (33,333) 33% (28,333) 33% (31,667) 33% (7,333) 33% (507) 33% (2,375) 33% (67) 33% 4,577,815 3,401,936 8,663 287,157 1,947 215,368 (1,175,879) 33% (8,663) (71,789) (1,947) TOTAL RESOURCES 10,983,777 10,010,134 REQUIREMENTS: Expenditures Personal Services 1,875,690 Materials and Services 2,538,638 Capital Outlay 1,808,522 Transfers Out 100,000 Contingency 588,798 TOTAL REQUIREMENTS NET (Resources - Requirements) 1,849,504 2,931,419 33% 33% 33% 7% 20,000 20,000 n/a 5,000 5,000 0% a) 500,000 500,000 27% b) 1,689,306 1,689,306 30%, 8,500,000 8,500,000 o% c) 250,000 250,000 0% c) 400,000 400,000 0% c) 50,000 50,000 n/a c) 20,000 20,000 34% 40,000 40,000 0% 1,000 1,000 58% 125,000 125,000 0% 2,440 2,440 o% d) 870,000 870,000 21% e) 300,000 300,000 d) 100,000 100,000 0% d) 85,000 85,000 0% d) 95,000 95,000 0% d) 22,000 22,000 n/a e) 3,500 3,500 33% e) 675,000 675,000 0% 200 200 25% 13,733,446 13,753,446 20,000 0% 0% 25% f) 0% 25,990 861,470 5,841 25,990 861,470 5,841 (973,643) 33% 53% 20,734,942 21,039,577 304,635 26,186 (392,781) 1,808,522 100,000 588,798 6,911,648 4,780,923 Exp. % 33% 33% 33% 38% g) 33% 0% g) 33% 0% 33% n/a 5,627,071 7,615,913 5,425,565 300,000 1,766,393 5,627,071 7,615,913 5,425,565 300,000 ,766,393 2,130,725 33% 23% 20,734,942 18,968,549 1,766,393 4,072,129 5,229,211 1,157,082 Annual payment to be received in January 2009. o) Senate Bill 994 OOOT pmt 11/01/08 $1,230,565 balance STP due upon billing c) Billing upon completion of work. d) Payment to be received in June 2009 from various funds e) Billed to County departments monthly in arrears. f) Payment to be received quarterly from Solid Waste g) Seasonal expense includes overlays to occur Spring 2009 2,071,028 2 071,028 RESOURCES: Beg. Net Working Capital Revenues State Miscellaneous 10,963 S8 1145 967,982 Probation Work Crew Fees 11,333 Miscellaneous 1,667 Electronic Monitoring Fee 36,667 Probation Superv. Fees 83,333 Interest on Investments 9,388 Drug Court - Byrne 16,667 ADULT PAROLE & PROBATION Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY Coll. Budget Year End Projection Variance $ 663,144 $ 700,907 $ 37,763 100% 106% $ 663,144 $ 700,907 $ 37,763 23,225 12,262 33% 1,451,865 483,883 33% 15,543 4,210 33% 1,265 (402) 33% 55,283 18,616 33% 88,116 4,783 33% 12,488 3,100 33% (16,667) 33% Total Revenues 1,138,000 Transfers In -General Fund Transfers In -Video Lottery Transfers In -Sheriff TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency 52,359 35,333 16,667 1,647,785 509,785 33% 52,359 35,333 12,500 1,905,503 2,448,884 1,065,483 230,753 33 167,138 975,738 265,965 71% 50% 46% 25% 50% 35% 44% 0% 48% 33% 33% 33% 33% (4,167) 33% 25% 543,381 33% 56% 89,745 33% (35,212) 33 167,138 33% 33% 33% TOTAL REQUIREMENTS 1,463,407 1,241,703 Exp. % 31% 38% 0% n/a b) 32,890 d) 2,903,945 34,000 5,000 c) 110,000 250,000 28,165 a) 50,000 32,890 2,903,945 34,000 5,000 110,000 250,000 28,165 50,000 3,414,000 157,078 106,000 50,000 3,414,000 157,078 106,000 50,000 4,390,222 3,196, 449 692,259 100 501,414 4,427,985 37,763 3,196,449 692,259 100 501,414 221,704 33% 28% 4,390,222 3,888,708 501,514 NET (Resources - Requirements) 442,096 1,207,181 765,085 539,277 539,277 a) Byrne grant quarterly information is due 10/31/08, funds will be released in Nov. - Amount released will be $5,816.25. b) Received two quarters of subsidy with one years worth of AIP funds. c) Increased use of EMD, in lieu of jail sanctions. Increase court request for EMD. d) Funding for two quarters received. COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Four Months Ended October 31, 2008 RESOURCES: Beg. Net Working Capital $ 571,035 $ 532,187 5 (38,848) 100% 93% .5 571,035 $ 532,187 $ (33,848) Revenues Federal Grants 78,925 131,220 52,295 33% 55% a) 236,775 310,560 73,785 Title IV - Family Sup/Pres 12,551 15,003 2,452 33% 40% a) 37,652 40,982 3,330 HealthyStart Medicaid 43,333 23,655 (19,678) 33% 18% 130,000 130,000 Child Care Block Grant 25,220 8,719 (16,501) 33% 12% a) 75,661 87,779 12,118 Level 7 Services 58,398 80,348 21,950 33% 46% a) 175,193 201,546 26,353 Juvenile Crime Prevention 132,350 74,121 (58,229) 33% 19% a) 397,050 471,171 74,121 State Prevention Funds 45,833 21,875 (23,958) 33% 16% f)g) 137,500 187,499 49,999 HealthyStart/R-S-G 122,006 357,117 235,111 33% 98% b) 366,017 357,117 (8,900) OCCF Grant 246,432 729,986 483,554 33% 99% 739,295 739,295 Miscellaneous 2,667 2,650 (17) 33% 33% 8,000 8,000 Court Fines & Fees 8,000 19,833 11,833 33% 83% c)g) 24,000 75,000 51,000 Interest on Investments 8,333 11,833 3,500 33% 47% d) 25,000 40,000 15,000 Grants -Private 3,333 (3,333) 33% 0% e) 10,000 5,000 (5,000) Total Revenues 787,381 1,476,360 688,979 33% 63% 2,362,143 2,653,949 291,806 •ans from General Fund 117,098 117,098 - 33% 33% 351,295 351,295 Trans from GF -Other 2,297 1,723 (574) 33% 25% 6,891 6,891 Total Transfers In 119,395 118,821 (574) 33% 33% 358,186 358,186 TOTAL RESOURCES 1,477,811 2,127,368 649,557 33% 65% 3,291,364 3,544,322 252,958 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency Exp. % 189,381 163,039 26,342 33% 29% 568,142 568,142 761,137 665,051 96,086 33% 29% g)h) 2,283,412 2,514,177 (230,765) 33 33 33% 0% 100 100 146,570 146,570 33% n/a 439,710 439,710 TOTAL REQUIREMENTS 1,097,121 828,090 269,031 33% 25% 3,291,364 3,082,319 209,045 NET (Resources - Requirements) 380,690 1,299,278 918,588 a) FY 2008 revenues received and reported in FY 2009. b) Projection reduced by Medicaid match reduction. c) Circuit Court fees increased to Mary's Place. d) Interest revenue will exceed budget because of increase in cash balance. Youth conference donations projected to be less. Safe & Drug Free Schools grant amount is $100,000 - budgeted @ $50,000. g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees). h) Increase in discretionary spending of $129,766. 462,003 462,003 Year to Date Budget Actual , Variance FY % , Coll. % RESOURCES: Beg. Net Working Capital $ 571,035 $ 532,187 5 (38,848) 100% 93% .5 571,035 $ 532,187 $ (33,848) Revenues Federal Grants 78,925 131,220 52,295 33% 55% a) 236,775 310,560 73,785 Title IV - Family Sup/Pres 12,551 15,003 2,452 33% 40% a) 37,652 40,982 3,330 HealthyStart Medicaid 43,333 23,655 (19,678) 33% 18% 130,000 130,000 Child Care Block Grant 25,220 8,719 (16,501) 33% 12% a) 75,661 87,779 12,118 Level 7 Services 58,398 80,348 21,950 33% 46% a) 175,193 201,546 26,353 Juvenile Crime Prevention 132,350 74,121 (58,229) 33% 19% a) 397,050 471,171 74,121 State Prevention Funds 45,833 21,875 (23,958) 33% 16% f)g) 137,500 187,499 49,999 HealthyStart/R-S-G 122,006 357,117 235,111 33% 98% b) 366,017 357,117 (8,900) OCCF Grant 246,432 729,986 483,554 33% 99% 739,295 739,295 Miscellaneous 2,667 2,650 (17) 33% 33% 8,000 8,000 Court Fines & Fees 8,000 19,833 11,833 33% 83% c)g) 24,000 75,000 51,000 Interest on Investments 8,333 11,833 3,500 33% 47% d) 25,000 40,000 15,000 Grants -Private 3,333 (3,333) 33% 0% e) 10,000 5,000 (5,000) Total Revenues 787,381 1,476,360 688,979 33% 63% 2,362,143 2,653,949 291,806 •ans from General Fund 117,098 117,098 - 33% 33% 351,295 351,295 Trans from GF -Other 2,297 1,723 (574) 33% 25% 6,891 6,891 Total Transfers In 119,395 118,821 (574) 33% 33% 358,186 358,186 TOTAL RESOURCES 1,477,811 2,127,368 649,557 33% 65% 3,291,364 3,544,322 252,958 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency Exp. % 189,381 163,039 26,342 33% 29% 568,142 568,142 761,137 665,051 96,086 33% 29% g)h) 2,283,412 2,514,177 (230,765) 33 33 33% 0% 100 100 146,570 146,570 33% n/a 439,710 439,710 TOTAL REQUIREMENTS 1,097,121 828,090 269,031 33% 25% 3,291,364 3,082,319 209,045 NET (Resources - Requirements) 380,690 1,299,278 918,588 a) FY 2008 revenues received and reported in FY 2009. b) Projection reduced by Medicaid match reduction. c) Circuit Court fees increased to Mary's Place. d) Interest revenue will exceed budget because of increase in cash balance. Youth conference donations projected to be less. Safe & Drug Free Schools grant amount is $100,000 - budgeted @ $50,000. g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees). h) Increase in discretionary spending of $129,766. 462,003 462,003 Year End Budget Projection \ariance RESOURCES: Beg. Net Working Capital $ 571,035 $ 532,187 5 (38,848) 100% 93% .5 571,035 $ 532,187 $ (33,848) Revenues Federal Grants 78,925 131,220 52,295 33% 55% a) 236,775 310,560 73,785 Title IV - Family Sup/Pres 12,551 15,003 2,452 33% 40% a) 37,652 40,982 3,330 HealthyStart Medicaid 43,333 23,655 (19,678) 33% 18% 130,000 130,000 Child Care Block Grant 25,220 8,719 (16,501) 33% 12% a) 75,661 87,779 12,118 Level 7 Services 58,398 80,348 21,950 33% 46% a) 175,193 201,546 26,353 Juvenile Crime Prevention 132,350 74,121 (58,229) 33% 19% a) 397,050 471,171 74,121 State Prevention Funds 45,833 21,875 (23,958) 33% 16% f)g) 137,500 187,499 49,999 HealthyStart/R-S-G 122,006 357,117 235,111 33% 98% b) 366,017 357,117 (8,900) OCCF Grant 246,432 729,986 483,554 33% 99% 739,295 739,295 Miscellaneous 2,667 2,650 (17) 33% 33% 8,000 8,000 Court Fines & Fees 8,000 19,833 11,833 33% 83% c)g) 24,000 75,000 51,000 Interest on Investments 8,333 11,833 3,500 33% 47% d) 25,000 40,000 15,000 Grants -Private 3,333 (3,333) 33% 0% e) 10,000 5,000 (5,000) Total Revenues 787,381 1,476,360 688,979 33% 63% 2,362,143 2,653,949 291,806 •ans from General Fund 117,098 117,098 - 33% 33% 351,295 351,295 Trans from GF -Other 2,297 1,723 (574) 33% 25% 6,891 6,891 Total Transfers In 119,395 118,821 (574) 33% 33% 358,186 358,186 TOTAL RESOURCES 1,477,811 2,127,368 649,557 33% 65% 3,291,364 3,544,322 252,958 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency Exp. % 189,381 163,039 26,342 33% 29% 568,142 568,142 761,137 665,051 96,086 33% 29% g)h) 2,283,412 2,514,177 (230,765) 33 33 33% 0% 100 100 146,570 146,570 33% n/a 439,710 439,710 TOTAL REQUIREMENTS 1,097,121 828,090 269,031 33% 25% 3,291,364 3,082,319 209,045 NET (Resources - Requirements) 380,690 1,299,278 918,588 a) FY 2008 revenues received and reported in FY 2009. b) Projection reduced by Medicaid match reduction. c) Circuit Court fees increased to Mary's Place. d) Interest revenue will exceed budget because of increase in cash balance. Youth conference donations projected to be less. Safe & Drug Free Schools grant amount is $100,000 - budgeted @ $50,000. g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees). h) Increase in discretionary spending of $129,766. 462,003 462,003 SOLID WASTE Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % Coll. RESOURCES: Beg. Net Working Capital $ 1,221,164 .$ 1,254,853 $ 33,689 100% 103% Revenues State Grant 15,333 (15,333) 33% Miscellaneous 11,667 10,893 (774) 33% Refunds/Reimbursements 15,938 15,938 33% Franchise 3% Fees 66,667 27,095 (39,572) 33% Commercial Disp. Fees 558,239 512,147 (46,092) 33% Private Disposal Fees 522,571 546,034 23,463 33% Franchise Disposal Fees 1,608,802 1,549,669 (59,133) 33% Yard Debris 23,416 31,740 8,324 33% Special Waste 10,000 830 (9,170) 33% Interest 33,333 20,588 (12,745) 33% Sale of Equip & Material 16,667 35,614 18,947 33% Total Revenues 2,866,695 2,750,548 (116,147) 33% TOTAL RESOURCES 4,087,859 4,005,401 (82,458) 33% REQUIREMENTS Expenditures Personal Services 604,999 592,457 Materials and Services 1,469,219 1,270,677 Debt Service 323,929 Capital Outlay 80,242 22,875 Transfers Out 620,490 215,368 Contingency 174,871 Budget $ 1,221,154 Year End Projection Variance $ 1,254,853 :$ 33,689 0% a) 46,000 46,000 31% 35,000 35,000 N/A b) 15,938 15,938 14% c) 200,000 200,000 31% 1,674,716 1,674,716 35% 1,567,714 1,567,714 32% 4,826,406 4,826,406 45% d) 70,249 70,249 3% e) 30,000 30,000 21% 100,000 100,000 71% f) 50,000 50,000 32% 8,600,085 8,616,023 15,938 41% 9,821,249 9,870,876 49, Exp. % 12,542 33% 33% 1,814,996 1,814,996 198,542 33% 29% g) 4,407,657 4,407,657 323,929 33% 0% 971,788 971,788 57,367 33% 10% h) 240,725 240,725 405,122 33% 12% i) 1,861,470 1,861,470 174,871 33% n/a 524,613 - 524,613 TOTAL REQUIREMENTS 3,273,750 2,101,377 1,172,373 33% 21% 9,821,249 9,296,636 524,613 NET(Resources- Requirements) 814,109 1,904,024 1,089,915 574,240 574,240 a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009. b) Monies refunded from Cedar Creek landscaping contract. c) Franchise fees are due April 15, 2009. d) Seasonal collection of yard debris - will even out over the winter. e) Unpredictable revenue from asbestos and contaminated soil clean-ups. f) Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter. g) Some single, large budget items cause this number to Fluctuate. h) Most capital items not yet purchased. i) Transfers are processed twice a year - Dec and June. RESOURCES: Beginning Nat Working Capital Revenues Inter -fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Workers' Compensation Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments TOTAL REVENUES Risk Management Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance '/o of F' % Coll. $2,500,000 $2,549,708 $49,708 100% 102% Budget Year End Projection Variance $2,500,000 $2,549,703 $49,703 133,970 133,968 (2) 33% 33% 401,910 401,910 95,431 95,432 1 33% 33% 286,294 286,294 - 59,779 59,780 1 33% 33% 179,338 179,338 321,770 336,148 14,378 33% 35% 965,309 965,309 50,575 53,504 2,929 33% 35% 151,725 151,725 - 1,000 27,968 26,968 33% 932% 3,000 27,968 24,968 6,667 592 (6,075) 33% 3% 20,000 20,000 100 175 75 33% n/a 300 300 1,667 - (1,667) 33% 0% 5,000 5,000 8,333 2,240 (6,093) 33% 9% 25,000 25,000 16,667 29,558 12,891 33% 59% 50,000 50,000 695,959 739,365 43,406 33% 35% 2,087,876 2,112,844 24,968 Transfers In -PERS Reserve 33 - (33) 33% 0% 100 (100) TOTAL RESOURCES 3,195,992 3,289,073 93,081 33% 72% 4,587,976 4,662,552 74,576 Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit 2,932 Defense 1,050 Professional Service Insurance 141,500 Loss Prevention 162 Repair / Replacement liscellaneous Total General Liability 433,333 145,643 433,333 33% 11% a) 1,300,000 1,050,000 250,000 PROPERTY DAMAGE Insurance 122,886 Repair / Replacement 3,000 Total Property Damage 111,667 125,886 111,667 33% 38% 335,000 335,000 VEHICLE Professional Service 424 Repair / Replacement 10,428 Insurance 421 Loss Prevention 3,060 Total Vehicle 53,333 14,333 53,333 33% 9% b) 160,000 148,000 12,000 WORKERS' COMPENSATION Settlement/ Benefit 317,160 Defense - Insurance 8,573 Loss Prevention 1,065 Miscellaneous 11,087 Workers' Comp Losses 55,401 Total Workers' Compensation 238,333 393,286 238,333 33% 55% c) 715,000 750,000 (35,000) UNEMPLOYMENT - Settlement / Benefits 21,667 21,667 33% 0% d) 65,000 85,000 (20,000) Total Direct Insurance Costs 858,333 679,148 858,333 33% 26% 2,575,000 2,368,000 207,000 Insurance Administration: Personal Services 120,386 97,292 23,094 33% 27% 361,157 361,157 Materials & Service 64,001 48,269 15,733 33% 25% 192,004 192,004 Capital Outlay 33 - 33 33% 0% 100 100 Total Insurance Administration 184,420 145,561 38,860 33% 26% 553,261 553,161 100 Contingency 486,572 486,572 33% n/a 1,459,715 - 1,459,715 Exp. TOTAL APPROPRIATIONS/EXPENDITURES 1,529,325 824,709 1,383,765 33% 18% 4,587,976 2,921,161 1,666,815 1,666,667 2,464,364 1,476,846 1,741,391 1,741,391 a) Savings is based on lower than expected year-to-date expenditures; offset by last year actuals and insurance premium charge. b) Savings is based on lower than expected year-to-date expenditures. c) Year end projection is higher than budget due to settlement/closing of $140,000 claim. d) Year end projection is higher than budget due to CDD layoffs and possible increase in unemployment claims as a result. Health Benefits Trust Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance FY % Coll. % Revised Budget Year End Projection Variance RESOURCES Beg. Net Working Capital $14,000,000 $14,8662,418 $ 862,418 100% 106% $14,000,000 $14,862,418 $ 862,418 Revenues: Internal Premium Charges 4,159,100 4,244,070 84,970 33% 34% a) 12,477,300 12,732,543 255,243 P/T Emp - Addl Prem 43,667 17,900 (25,766) 33% 14% b) 131,000 50,000 (81,000) Employee Prem Contribution 119,955 114,800 (5,155) 33% 32% 359,866 359,866 COIL 266,667 384,865 118,199 33% 48% 800,000 1,000,000 200,000 Retiree / COBRA Co -Pay 133,333 205,455 72,122 33% 51% 400,000 500,000 100,000 Medical Services Reimb 0 11,986 11,986 33% n/a 11,986 11,986 Prescription Rebates 10,393 10,393 33% n/a 10,393 10,393 Interest 125,000 164,773 39,773 33% 44% 375,000 450,000 75,000 Total Revenues 4,847,722 5,154,242 306,520 33% 35% 14,543,166 15,114,787 571,621 TOTAL RESOURCES REQUIREMENTS Expenditures: Personal Services Materials & Services Conferences and Seminars Claims Paid-Medical/Rx Claims Paid-Dental/Vision Refunds Insurance Expense State Assessments Administration Fee PPO Fee Health Impact Printing Program Supplies Other Total Materials & Services Capital Outlay Contingency TOTAL REQUIREMENTS 18,847,722 20,016,660 1,168,938 92% 70% 28,543,166 29,977,205 1,434,039 Exp. 37,905 36,056 1,849 33% 32% 113,715 113,715 1,000 1,161 (161) 33% 39% 3,000 3,000 3,930,883 3,288,449 642,435 33% 28% c) 11,792,650 9,499,963 2,292,687 536,372 492,325 44,047 33% 31% c) 1,609,117 1,422,272 186,845 (13,966) 13,966 33% n/a (13,966) 13,966 119,170 122,017 (2,847) 33% 34% 357,511 357,511 21,333 63,337 (42,004) 33% 99% d) 64,000 133,337 (69,337) 90,701 90,191 509 33% 33% 272,102 272,102 15,692 11,604 4,088 33% 25% 47,077 47,077 14,267 16,490 (2,223) 33% 39% 42,800 42,800 2,667 8,862 (6,196) 33% 111% 8,000 8,000 667 667 33% 0% 2,000 2,000 5,054 9,199 (4,145) 33% 61% 15,163 15,163 4,737,807 4,089,670 648,137 33% 29% 14,213,420 11,789,259 2,424,161 33% 0% 100 100 4,738,644 4,738,644 33% 0% 14,215,931 14,215,931 9,514,355 4,125,725 5,388,630 33% 14% 28,543,166 11,902,974 16,640,192 NET (Resources - Requirements) 9,333,367 15,890,934 6,557,568 - 18,074,231 18,074,231 a) Projection is the amount budgeted for FY 2009, as amended, for HBT payments in the operating funds. b) Fewer part-time employees opting for plan available to full-time employees. c) Based on annualizing 18 weeks of claims paid; YTD average is $210,043 per week. d) State Assessment is paid in August and February. February is estimated to be $70,000 DESCHUTES COUNTY 911 Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget Actual Variance [ % of FY % Coll. Revised Budget Year End Projection fariance RESOURCES: Beg. Net Working Capital $2,393,117 $2,636,885 $ 243,768 100% 110% $2,393,117 $2,636,885 5 243,768 Revenues Property Taxes - Current 1,992,349 639,013 (1,353,336) 33% 11% a) 5,977,048 5,977,048 Property Taxes - Prior 18,883 61,728 42,845 33% 109% 56,650 61,728 5,078 State Reimbursement 7,333 12,880 5,547 33% 59% 22,000 22,000 Telephone User Tax 268,363 215,464 (52,899) 33% 27% 805,089 805,089 Data Network Reimb. 11,333 33,164 21,831 33% 98% 34,000 33,164 (836) Jefferson County 7,328 4,729 (2,599) 33% 22% 21,985 21,985 User Fee 11,167 17,273 6,106 33% 52% 33,500 33,500 Contract Payments 23,333 3,667 (19,666) 33% 5% b) 70,000 70,000 Miscellaneous 2,750 3,030 280 33% 37% 8,250 8,250 Interest 16,667 25,811 9,144 33% 52% 50,000 50,000 Interest on Unsegregated Tax 433 449 16 33% 35% 1,300 1,300 Total Revenues 2,359,939 1,017,208 (1,342,731) 33% 14% 7,079,822 7,084,064 4,242 TOTAL RESOURCES 4,753,056 3,654,093 (1,098,963) 33% 39% 9,472,939 9,720,949 248,010 REQUIREMENTS: Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency % Exp. 1,242,675 1,112,368 130,307 33% 30% 3,728,025 3,728,025 295,410 230,156 65,254 33% 26% 886,229 886,229 80,000 80,000 33% 0% 240,000 240,000 44,000 44,000 33% 0% 132,000 132,000 43,333 43,333 33% 0% 130,000 130,000 1,452,228 1,452,228 33% n/a 4,356,685 - 4,256,685 TOTAL REQUIREMENTS 3,157,646 1,342,524 1,815,122 33% 14% 9,472,939 5,116,254 4,356,685 NET (Resources - Requirements) 1,595,410 2,311,569 716,159 • 4,604,695 4,604,695 a) Approximately 85% of the property taxes are collected in October and November. b) Most agency contract receipts are expected in November. 0 CD N 00 rm w 0 0 co 2 0 co 2 co 7 d E 0 d O E > z O d } ° E O O M M C 0 M N O 0 (0 CO 0 0 N- CO f) O N- N ' O r N M 0 O r 0 O 0) r M r 0) r 0 0 O O' M 0 N N r` M 0 r N CO CO V) O V' N M CO CCN 000000000000 l() 0) 0 ' OOOO V OM00000 Mc0 O 0 0 0 0 0 0 0 0 0 0 0 r M O O O O O (O 0(00 (00.0 M N N 0 0 0 0 0 0.00 0 0 0 O O r CD CO 00 000.00 O M O CO 0 0, M M O 0 0 r N 0 •V 0 (O r0 •V co- coO N (O co O I0 0 0 u) o O O N.- r- M N N M (0 a- (0 CO V N V r C CO 'Cr0 0) a CO N M 0'O ,- CO M O 0) co N CO r 0 N , N M Is. V 0 0 r O 0O 0 0 CO O 0 M CO CO O CD CD O V O M O O O O O O 0 V 0(00(00)0-�CO 0) O O O N r O O OD '.0 O ([) O U) O'O O 0 r c- O V O (n O Q r 0 O N N 00 0 CO `0-00 0) 0 OM 0 CO 0 0 (0 r_ 0 �OONrAC P V u, -t N(O(0' (() NNO(Ou1 000N� r 0 M N 0 .- 60 CO Cr N M C O CO C 0) T- CO N M CO O T- (O N 0 co N O CO r- o V a- NM r M M M M N N N C' N N N N 0 '0 O 0 O 0 0 0 0 0.- 0 O O 0 0 0 0 0 r 0) 0' 0' 0 0 ' N VI ' O O co 0 O (0 .- O (O .- C r O C V M N r 0 N r (> O 0 0- 0000 '.0 ' O N O i0 (n r O 4- (A N O O O 0 0 0 O N N N O VD N O O O 0 0 0 O N 04 04 0 CO M O' N O O' ' N O (n 0 O' 0 An N V V 0 r O vi 00 0 N N M O r (O M M et V O 0000 0 O O O N O O O O O O O O O N O' (n O O O N O O 41 CO M N M R C) 15 O (0 V M C N r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O'O 0 C ON M (A cd N V 4 r- 0 N COM N ON N CO (n 0 - M O .0 M N O O 0 O 0 0 O N 0 0 O 0 0 O O N 0 0 ' O O' ' O (!') 0 N o N N N O 0 M O r c0 0 O O 0 O N 0 00 r r r r r aO CD Cr) c-4 V N O 0 0 O 0 0 O N 0 O 0 O' co O O N O' 'O O ' O N' co o c0 N N 0 C O Tr N M r 0 N N vi o M M N 0O CD O O (O co CO O CO co CO O ' ' 0 ' O (n O �rN 0 c0 0 VD O ' c0 m 0.00 0 0 0 0 O 0 N O N N 0 (ON 0O 0 0 0 0 O O 0 N 0 N N 0 (0'M O 0' 0 0 0 0 O' ' O (n co o.- O 0 0 N i0 oi(V V Q N r (00 'CrCO N (-4 V o r CO CO CO 0 M M 0 V 0 CO 0 0) N- W N N r.- ' CN ' O N ' O N N M V 0) 1 V M Co). COOD N 0 0 N c00 c0 N 0'. O .01. 0) (0 0 r r r (n N O O N (0 c0 (D 00 CO (0 a 0 0 N V O 0.5. N N C co CO 0 00 (00 0 n r- '0 N O M O (0 O O ' N co co CO CO O coco) N N COM Co) CO' CO O CO CO CD at, a N' r COOD CD aD ' O CO N o O. r a v oa`$oCD o 00 4 O ' O 0 x 0 0 r M O (0 N O c0 r O N M N r- O r N O O O) M N O N o M ' N C 0 O r O O O O O ' O M o r (D 0 O 0 M O N n- 0 O 0 NO 00 M (0 N O 0 O CO O 0' CD M R CO M O 0 O N N CD (0 0 CO 0 N O CO ' ' t)' C ' ' Q'N. COM ' NO N ' O N O ' ' CO CO 0) C'ri r M Oi (0'r O N N Cr) d' c0' M O N (0 N CO N 0 Cr) ' N N c...,N C V M O M r V O 00 0 co ( r r N O 0) N 0) O O N' 00 O V ' N M r . 0 M O 0 Q O O N o d LL N 0 d d'Ecr,m W d C > U 6 co c4 To N w' d to ' N C d d ._ C d. C N 0) C N (J% 0) O 5• N LL a _ C 2,) 0 o ,ip a U C C % O 2d' 0 0O d C() CT N C N O. 0) 92 C (�'' O d W' C Cl U_ O'd d C d 0 y O C O,6 "a 0 m ac) „= C E. 0 -0 c H co A 0 a - 0i) > d 0 c0 O (0 O d d (V N (O .t_ awN-N-inUxaU> 2F &O o o a0 0 (104,682) (78,413) Net Fair & Expo Center O C O N ' O ' M 0 CO O N M Deschutes County - Fair and Expo Center YTD -Budget Basis Statement of Financial Operating Data Four Months Ended October 31, 2008 Year to Date Budget -1 Actual Variance FY RESOURCES: Beg. Net Working Capital $ 150,000 $ 142,470 $ (7,530) 100% 95% $ 150,000 $ 142,470 $ (7,530) Receipts: Security & Traffic Reimb 6,000 (6,000) 33% 0% 35,000 29,000 (6,000) Miscellaneous - 3,076 3,076 33% 77% 4,000 7,076 3,076 Vending Machines 1,500 298 (1,202) 33% 5% 6,000 4,798 (1,202) Telephone Fees - Events 140 140 33% 3% 5,000 5,140 140 Special Events Revenues 196,000 124,764 (71,237) 33% 20% 610,000 538,764 (71,237) Interest 2,664 1,645 (1,019) 33% 21% 8,000 6,981 (1,019) Parking Fees - - 33% 0% 4,000 4,000 - Storage 20,000 9,467 (10,533) 33% 14% 67,000 56,467 (10,533) Camping at F & E - 33% 0% 15,000 15,000 Horse Stall Rental - 588 588 33% 1% 55,000 55,588 588 Concession % - Food 37,500 24,950 (12,550) 33% 9% 280,000 267,450 (12,550) Rights (Signage, etc.) 17,000 14,000 (3,000) 33% 15% 95,000 92,000 (3,000) Interfund Contract - 33% 0% 45,000 45,000 Video Lottery 10,000 (10,000) 33% 0% 10,000 10,000 Total Receipts 290,664 178,927 (107,610) 33% 14% 1,239,000 1,137,264 (101,736) Transfers In 332,588 282,588 (50,000) 33% 45% 633,203 633,203 Year End Coll. % Budget Projection Variance TOTAL RESOURCES 773,252 603,986 (165,140) 33% 30% 2,022,203 1,912,937 (109,266) REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. 282,000 268,221 13,779 33% 32% 846,075 832,296 13,779 258,488 178,323 80,165 33% 23% 775,739 716,808 58,931 - 33% 0% 85,064 85,064 - - 33% 0% 45,000 45,000 - 67,000 67,000 - 33% 86% 78,000 78,000 - 33% n/a 192,325 192,325 607,488 513,544 93,944 33% 25% 2,022,203 1,757,168 265,035 165,764 90,442 (71,196) 155,769 155,769 Accrued Revenue (Accounts Receivable): Current Month Events 15,021 Prior Months 15,956 Total Accounts Receivable 30,977 Deposits Received for Future Events: FY 2009: November 16,618 December 975 January 600 February 1,900 March 8,750 April 5,252 May 2,250 June 1,800 FY 2010 8,365 FY 2011 & Beyond 34,700 TOTAL 81,210 Deschutes County Fair and Expo Center Statement of Financial Operating Data October 2008 Budget Actual Variance RESOURCES: Beg. Net Working Capital $ $ $ Receipts: Security & Traffic Reimb 3,000 - (3,000) Miscellaneous 191 191 Vending Machines Telephone Fees - Events - Special Events Revenues 74,000 62,669 (11,332) Interest 666 397 (269) Parking Fees - Storage 20,000 9,467 (10,533) Camping at F & E - Horse Stall Rental - 22 22 Concession % - Food 24,000 9,800 (14,200) Rights (Signage, etc.) 3,000 3,000 Interfund Contract Video Lottery Total Receipts 121,666 85,546 (36,121) Transfer In: GF, TRT, Welcome Center 200,000 200,000 Total Transfers 200,000 200,000 TOTAL RESOURCES 321,666 285,546 (36,121) REQUIREMENTS: Expenditures: Personal Services 70,500 65,798 4,702 Materials and Services 64,622 56,557 8,065 Debt Service Capital Outlay Transfers Out 67,000 67,000 Contingency TOTAL REQUIREMENTS 202,122 189,355 12,767 NET (Resources - Requirements) 119,544 96,191 (23,354) Deschutes County Fair and Expo Center Accounts Receivable October 31, 2008 Current Month KRDM Dance 1,002 Project Homeless 385 Ticketmaster - Night of Mayhem 646 Sparrow Club Breakfast 2,188 Hunter Jumpers 1,000 Food & Beverage Estimate 9,800 Total Current Month 15,021 Prior Months: September, 2008 Food & Beverage 9,332 August, 2008 White Stallion Productions 5,509 April, 2006 NW Expo & Trade show 1,115 Total Prior Months 15,956 Total Accrued Revenue as of October 31, 2008 30,977 RESOURCES: Beg. Net Working Capital Revenues Grants - Private Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Debt Service (Negative Int Rev) TOTAL REQUIREMENTS Deschutes County Bethlehem Inn (Fund 128) October 31, 2008 Year to Date Budget Actual Variance FY Coll. % $(2,600,000) $(2,619,549) $(19,549) 100% 101% a) $(2,600,000) $(2,619,549) $(19,549) 17% 0% 2,700,000 2,700,000 17% 0% 2,700,000 2,700,000 (2,600,000) (2,619,549) (19,549) 17% -2620% Exp. % 100,000 80,451 (19,549) 29,063 (29,063) 17% 29% 100,000 100,000 29,063 (29,063) 17% 29% 100,000 100,000 NET (Resources - Requirements) (2,600,000) (2,648,612) (48,612) (19,549) (19,54'3 Year End Budget Projection Variance $(2,600,000) $(2,619,549) $(19,549) 100% 101% a) $(2,600,000) $(2,619,549) $(19,549) 17% 0% 2,700,000 2,700,000 17% 0% 2,700,000 2,700,000 (2,600,000) (2,619,549) (19,549) 17% -2620% Exp. % 100,000 80,451 (19,549) 29,063 (29,063) 17% 29% 100,000 100,000 29,063 (29,063) 17% 29% 100,000 100,000 NET (Resources - Requirements) (2,600,000) (2,648,612) (48,612) (19,549) (19,54'3 Deschutes County General Support Services - BOCC Conference/Seminar, Education/Training and Related Travel Expenditures FY 2009 Jul Aug Sep Oct YTD Total Tammy Baney Conf/Sem & Educ/Training (1) 2,300 314 2,614 Travel Meals - - Accommodations 238 238 Airfare - Mileage reimbursement 74 - 278 352 Ground Transport - 91 91 Total Baney - 74 2,391 830 3,295 Mike Daly Conf/Sem & Educ/Training - 26 360 386 Travel Meals 396 - 12 408 Accommodations 540 540 Airfare - - Mileage reimbursement 82 242 324 Ground Transport 44 - 44 Total Daly 522 26 1,154 1,702 Dennis Luke Conf/Sem & Educ/Training 26 219 245 Travel Meals - - - Accommodations 429 429 Airfare - Mileage reimbursement 85 137 246 469 Ground Transport Total Luke - 85 163 895 1,143 Other Personnel Conf/Sem & Educ/Training Travel Meals Accommodations Airfare Mileage reimbursement Ground Transport Total Other • Total - BOCC Department Conf/Sem & Educ/Training 2,352 893 3,245 Travel Meals 396 12 408 Accommodations - 1,207 1,207 Airfare Mileage Reimbursement 241 137 766 1,144 Ground Transport - 44 91 135 Total - BOCC Department 681 2,580 2,879 6,140 FY 2009 Budget 21,250 (1) The Luke Foundation - $2,300. 11/14/200 Deschutes County Fair - Fund 619 Revenues and Expenses FAIR 2008 - SOMETHING TO CROW ABOUT REVENUES Gate Receipts 462,000 401,040 Carnival 158,000 158,945 Commercial Exhibitors: Outside 92,000 109,050 Inside 39,000 41,700 Food 12,000 12,750 Livestock Entry Fees 5,000 5,259 R/V Camping/Horse Stall Rental 22,000 23,429 Concessions: Food 172,000 178,594 178,594 104% 6,594 Fair Sponsorship: Rodeo 38,000 41,775 - 41,775 110% 3,775 On -ground Stages 8,000 8,000 8,000 100% Day 13,000 13,000 - 13,000 100% - Golf Carts 2,500 3,425 - 3,425 137% 925 Food Court 3,500 4,000 4,000 114% 500 Concert 35,000 31,940 - 31,940 91% (3,0,30) Presenting Sponsors 20,000 - - 0% (20,000) Parade Sponsors 2,500 2,500 2,500 100% Grants 5,000 5,000 5,000 100% T -Shirts 3,800 3,726 3,726 98% (74) State Grant 48,000 - 48,000 48,000 100% - Interest 6,000 4,245 4,245 71% (1,755) Miscellaneous 27 - - N/A (27) 401,040 87% (60,,c'60) 158,945 101% 445 109,050 41,700 12,750 5,259 23,429 119% 107% 106% 105% 106% 17,C50 2,700 750 259 1,429 TOTAL REVENUES 1,147,327 1,048,378 48,000 1,096,378 96% (50,949) EXPENSES Personnel 185,552 150,774 30,685 181,459 98% 4,093 Materials and Services 743,328 738,775 14,597 753,371 101% (10,043) Contingency 28,063 - 0% 28,063 TOTAL EXPENSES 956,943 889,548 45,282 934,830 98% 22,113 Net Fair - 2008 190,384 158,829 2,718 161,547 (28,827) Transfer to Fund 618 302,850 200,000 50,000 250,000 52,80 Retained in Annual Fair Fund (112,466) (41,171) (47,282) (88,453) 24,013 Beg Net Working Capital 112,466 112,466 112,466 Ending Balance 71,296 (47,282) 24,014 24,014 Actual to Date Through FY 2009 Budget October 31, 2008 Additional Estimated Projected Total % of Budget Variarce REVENUES Gate Receipts 462,000 401,040 Carnival 158,000 158,945 Commercial Exhibitors: Outside 92,000 109,050 Inside 39,000 41,700 Food 12,000 12,750 Livestock Entry Fees 5,000 5,259 R/V Camping/Horse Stall Rental 22,000 23,429 Concessions: Food 172,000 178,594 178,594 104% 6,594 Fair Sponsorship: Rodeo 38,000 41,775 - 41,775 110% 3,775 On -ground Stages 8,000 8,000 8,000 100% Day 13,000 13,000 - 13,000 100% - Golf Carts 2,500 3,425 - 3,425 137% 925 Food Court 3,500 4,000 4,000 114% 500 Concert 35,000 31,940 - 31,940 91% (3,0,30) Presenting Sponsors 20,000 - - 0% (20,000) Parade Sponsors 2,500 2,500 2,500 100% Grants 5,000 5,000 5,000 100% T -Shirts 3,800 3,726 3,726 98% (74) State Grant 48,000 - 48,000 48,000 100% - Interest 6,000 4,245 4,245 71% (1,755) Miscellaneous 27 - - N/A (27) 401,040 87% (60,,c'60) 158,945 101% 445 109,050 41,700 12,750 5,259 23,429 119% 107% 106% 105% 106% 17,C50 2,700 750 259 1,429 TOTAL REVENUES 1,147,327 1,048,378 48,000 1,096,378 96% (50,949) EXPENSES Personnel 185,552 150,774 30,685 181,459 98% 4,093 Materials and Services 743,328 738,775 14,597 753,371 101% (10,043) Contingency 28,063 - 0% 28,063 TOTAL EXPENSES 956,943 889,548 45,282 934,830 98% 22,113 Net Fair - 2008 190,384 158,829 2,718 161,547 (28,827) Transfer to Fund 618 302,850 200,000 50,000 250,000 52,80 Retained in Annual Fair Fund (112,466) (41,171) (47,282) (88,453) 24,013 Beg Net Working Capital 112,466 112,466 112,466 Ending Balance 71,296 (47,282) 24,014 24,014 DESCHUTES COUNTY - ANNUAL FAIR Budgeted and Actual Materials and Services Fair 2008 - SOMETHING TO CROW ABOUT Medical Contract Public Information Temporary Help - Office Temporary Help - Labor Transportation Graphic Design Internal Service - Admin Svcs Internal Service - BOCC Internal Service - Finance Internal Service - Legal Internal Service - Personnel Internal Service - IT Internal Service - IT Reserve Food Booth Cash Control Gate Receipts Cash Control Major Entertainment Grounds Entertainment Livestock Competition Open Class Rodeo Security Water & Sewer Portable Sanitation Garbage Custodial/Janitorial Grounds Upkeep, Landscape Building Repair & Maintenance Equipment R & M Maintenance Agreements Copy Machine Rental Equipment Rental Rentals Membership & Dues Conferences & Seminars Software Licenses Program expense Fees & Permits Insurance Premiums Telephone Cellular Promotion Printing Travel Refunds and Adjustments Premiums -Other Over / Short Custodial supplies Equipment R & M Supplies General supplies Office/Copier Postage Queen Court Program supplies Bldg/Grounds R & M Supplies Safety supplies Shop supplies Software supplies Special Supplies Straw & Hay Electricity Gas/Oil/Diesel Heating Oil/Propane Natural Gas Meeting Supplies Signage Non -Office Furniture & Fixtures TOTAL 4,000 9,500 - 9,500 (5,500) 14,000 2,800 - 2,800 11,200 - 440 440 (440) 20,000 15,083 15,083 4,917 38,000 26,861 26,861 11,139 10,000 14,546 14,546 (4,546) - 560 560 (560) 4,306 3,724 718 4,442 (136) 4,304 1,434 717 2,151 2,153 5,308 4,519 885 5,404 (96) 8,647 7,599 1,442 9,041 (394) 2,000 1,677 334 2,011 (11) 20,871 14,984 3,479 18,463 2,409 2,308 768 384 1,152 1,156 4,500 4,200 - 4,200 300 16,000 15,227 - 15,227 773 145,000 165,137 165,137 (20,137) 40,000 36,475 36,475 3,525 3,000 1,227 1,227 1,773 30,000 26,855 26,855 3,145 65,000 65,086 65,086 (86) 67,000 52,396 52,396 14,604 2,000 3,636 3,636 (1,636) 4,500 3,676 3,676 824 6,000 4,543 4,543 1,457 9,000 - 9,000 6,210 6,210 (6,210) 5,000 4,182 - 4,182 818 1,200 - - 1,200 500 514 514 (14) 700 395 395 305 52,000 64,565 64,565 (12,565) 500 - - 500 1,200 1,375 1,375 (175) 800 - - 800 500 500 (500) 700 700 700 - 700 - - 700 39,834 33,376 6,639 40,015 (181) 4,000 1,825 - 1,825 2,175 700 544 544 156 24,000 18,646 18,646 5,354 6,000 7,741 7,741 (1,741) 3,400 1,961 1,961 1,439 2,035 2,035 (2,035) 20,000 20,000 20,000 - 500 (234) (234) 734 12,000 5,427 5,427 6,573 200 138 138 62 2,500 3,263 3,263 (763) 800 86 86 714 2,500 1,975 - 1,975 525 4,000 4,261 4,261 (261) 1,200 - 1,200 2,000 13,501 13,501 (11,501) 500 223 223 277 1,000 326 326 674 500 - 500 800 - 800 2,000 10,322 10,322 (8,322) 18,000 15,958 15,958 2,042 4,000 5,868 - 5,868 (1,868) 1,000 70 70 930 2,500 1,532 1,532 968 50 241 - 241 (191) 300 300 - 28,296 - 28,296 (28,296) 743,328 738,775 14,597 753,371 (10,043) Actual to Date Through FY 2009 Budget October 31, 2008 Additional Estimated Total Projected (Over)/Under 4,000 9,500 - 9,500 (5,500) 14,000 2,800 - 2,800 11,200 - 440 440 (440) 20,000 15,083 15,083 4,917 38,000 26,861 26,861 11,139 10,000 14,546 14,546 (4,546) - 560 560 (560) 4,306 3,724 718 4,442 (136) 4,304 1,434 717 2,151 2,153 5,308 4,519 885 5,404 (96) 8,647 7,599 1,442 9,041 (394) 2,000 1,677 334 2,011 (11) 20,871 14,984 3,479 18,463 2,409 2,308 768 384 1,152 1,156 4,500 4,200 - 4,200 300 16,000 15,227 - 15,227 773 145,000 165,137 165,137 (20,137) 40,000 36,475 36,475 3,525 3,000 1,227 1,227 1,773 30,000 26,855 26,855 3,145 65,000 65,086 65,086 (86) 67,000 52,396 52,396 14,604 2,000 3,636 3,636 (1,636) 4,500 3,676 3,676 824 6,000 4,543 4,543 1,457 9,000 - 9,000 6,210 6,210 (6,210) 5,000 4,182 - 4,182 818 1,200 - - 1,200 500 514 514 (14) 700 395 395 305 52,000 64,565 64,565 (12,565) 500 - - 500 1,200 1,375 1,375 (175) 800 - - 800 500 500 (500) 700 700 700 - 700 - - 700 39,834 33,376 6,639 40,015 (181) 4,000 1,825 - 1,825 2,175 700 544 544 156 24,000 18,646 18,646 5,354 6,000 7,741 7,741 (1,741) 3,400 1,961 1,961 1,439 2,035 2,035 (2,035) 20,000 20,000 20,000 - 500 (234) (234) 734 12,000 5,427 5,427 6,573 200 138 138 62 2,500 3,263 3,263 (763) 800 86 86 714 2,500 1,975 - 1,975 525 4,000 4,261 4,261 (261) 1,200 - 1,200 2,000 13,501 13,501 (11,501) 500 223 223 277 1,000 326 326 674 500 - 500 800 - 800 2,000 10,322 10,322 (8,322) 18,000 15,958 15,958 2,042 4,000 5,868 - 5,868 (1,868) 1,000 70 70 930 2,500 1,532 1,532 968 50 241 - 241 (191) 300 300 - 28,296 - 28,296 (28,296) 743,328 738,775 14,597 753,371 (10,043) Assets Cash DESCHUTES COUNTY Annual County Fair (Fund 619) Balance Sheet October 31, 2008 $ 72,608 Total Assets $ 72,608 Liabilities Accounts payable Total Liabilities Fund Balance Fund Balance $ 1,313 1,313 71,296 Total Liabilities and Fund Balance $ 72,608 The "Fair Year" is January 1 through December 31. O LL CO O O (0 LL O O N LL O O LL REVENUES: CO O) O) r r` Cn N M r co co r co- L.6 4 Loco 6) (0 co 4 6 co co 0) co Ln o 1-0O3-NONLO N r r O 0(noO)C,troCo Lno O In N O) O N d O O O O lC) N (n r` r` ' N O ' r r COCO' In c O N M d' In co M in CO N r` r-- • r r r - 0 0 In O r` O (n M O M O) O CO (n CO In (n O N O In O CO O N r� CO N CO r ti (n O OrO 464 NVO)O)r- lf) co In V N co O V • ‘- co o o 01 co in r-- co o OOCOOVMOCnr-COMO O O O r O r (n CO (n r 0 0 co O r` Cn r O) Ln co co CO O r Ln O r In O r CO M CO In LC) Cn M in r CO 0) • r 1- N N O r (n V O) CO LC) CO CO CO O CO O O O r` V CO CO CO O (n (n O CO N O N r C0 O CO LC) r` O Lt) O) O M M LC) LC) r- r` (n CO N (n in co C") r N co M r r r CO N N CO CO In N co r- r r O co CO r CO N CO In O r 0 0 CO (n CO r- CO r+ r r r O O) - 0 L6 N In M M N L r (n ‘- co .1- co (o.1 -co -QN- M M r r r N (n N O r N O) O O O CO CO CO (n O N CO V CO O O) O CO CO r` M N to CO O) Cr) U) N CO O O) O co' O O) r O) r (n N CO 0) CO r CO CO CO M In r` r CO M LO In O (n CO r CO 1 - lc) lC) N 1� O) r.- O) r CO r CO r• N CO r- r- 0) (n M O O) MOO .1' (n (n ✓ r�O)O r-- In OM ONON M r r N CO r r 0 C0 CO O CO O O r- M r O co ) co in LC) c) r` M V N r` O N CO CO ' O r' r O O Ln N CO CO CO r- c r C) O r O) N CO CO CO r r State Grant Ln co 0) 1- r o 1` O O N CO ([) r Cn N 1` CO O N 0) co M (O O 0) to O 0) O U) O N 0) N w Z w w - J CC1- 0 1- EXPENDITURES: (0(0 N- CO O) )O In C)- CO CO - 1.15 r` r - c5 O - r- 0) co - LO - r` r ((00 N .00 N C L.6 N.: co O CC) OM) In O) CO - rCO L() CO r CO 1 - ▪ CO CO- N N r` - In 1` O O 01 co O fw O co ([) ([) O O O ([) 0) O to 1` N 1/1C4. 0) (O to O O 1` 1- 1` 1t N 1` 1` O to O O COCO O N O co co r- N 0 O N CO r` r Gross Profit Transfer to Fair & Expo Fund N 0 N COC co LO r O (). Z:73`z1- O N 0 1.0 CO 4 (O co LO O r - O CO co CO O) U) N COO O) N r r O) TOTAL EXPENDITURES Retained in Annual Fair Fund U 0 0 E a _O 0 0 0 T E E O >. U C Q � Y .) U v) o O L 7 C1) L 0 U C 0 O La 0 ca 0 C9 0 0 0 O N p LL ti N LL _ O LL. T O LLL co O LL. CO O O N LL. V. 2: PRC Purchases & Sunriver Feasibility CO o CO CO O CO ' O ' N M cn cn r` N Lr) CO O O O O O CO O O �t O cn a) in N N to O O N Tr ct Ln O •ct 06 - co O O CO CO N 1 0 O a) CO p i 1 1 (0 (on N Lc) cf7 ' co O rn co to a) CN - Lc) Ln O M r` r` 0 0 _w O co O O (0 0 0 0 N 0 0 0 N ' o00 CO 0 0 (fl v co CO r` CO 1 1 O '0 N Hi a) O N Beginning Net Working Capital Transfers In - NPA Land Sales O O O Lr) T `7 N ti co O Co co O ti O O 0) O co O Cn 0) 0) rn O Cr N O co co r` 0) O Cn O 0) 0) ti r` CO N 0) c0 O 0 CO O Ln 0 N O M Ln Ln 0 CO O Ln M N CO M a) O 0 CO �-- 0 O N ' N- N r` M M r` 1- 1-- 0 CO c - O O N O N r` ' M r` O M O (4) N N r- O M N-r- 0 0 0 CO �- 0 0 O N to O N N ' r` o c'i r` CO N 0 0 r` O M O O N 1 O O Lc) O CO O 0 1 I 1 1 Lri O 2 0 3 U c6 N O .c co (0 E -c 0 Li LL c`N o 2' 2 0 > aa) c a Q N 'tO >.Nci) Z_ o 0 0) 0d E c CD T c • ((0 m c 0:$ E c @ 0 • N c0 LL E C c`0 O C M > U to J c c0 2 O— c 0. a) 0 o cO ` O c0 0 O T 2www03 c �.�'wOw 0 H OOow F- Q.0000, •>, c • co O CO (I) LL O N 0) O) CO ti O .47O 0) 0) O 0) O O O Total Expenditures O O O 0) O) Tr - CO N T CO CO M M Ending Fund Balance 0 O co O O O co O N O r - M to O CV N M (a (0 0) O N O C) 7.57• .- N (n CO •0 a C 7 (0 `� U >. 2 N C (0 r 0 0 o O N p ol$ O _O LCNI c")D p CO N ER(9) } _0 LL to C CO N N p p 0 0 r c • CD No ZC N c (a (n } m 0 Z -c LL c ` •c c m a)c C a) ,_ 0 COo a� n m c -0 N V) •- O a) -0 0 N o O O Cll @ c c6 .O O CO 0 ` O co . O •` a O .O j a C 69 a O } ,- C O Y 0 iii c 0 0 LL 0 0 o (0 > a C.. >.a U O p 0 p co E c To 0 Q O w p a O w 0 N p CO >. 0) 3 Zil 0) X a 0 7 U '0 0 oE9 co O -00 0gi 0 NLL c0 2 @ 0 O C c •( E9 N >. N a N U N C0 0 0 CO0 0 o k- 0 = c) N T� .22 0 > o c 0 T 0 CO ' C 0 c 0 >, -0 O 0 co • a 2 c E -0 U 1:1 vi Cn a o (n o a) E 0 a) O 0 Z 0 O '2 . (9 c v0) .r >. t 0 2 0 L. V) @.O O a W` 0 a C LZ n O s- L a U O j 0 = rq ... O E oy 'O a? ' (6 t6 0 2 iii o c c U y (n m E> 0. X 2.. -: a .y 0 c 45 a 5a cM�n- CO 0 c�' N O (`0-0LL 0-00—/ f0 j <• 20E_c-(1)E20--1 U a't E 0 w= E w E 0 0 0 d H Q U Z< Z O O H o Z` -NMS 0REb O C4 LL O O LL PRC Purchases EA Ln O r - EF? r)- co - co O In rn O EA M ti 1.6 ti En LC) O M N N O ti N O m ' Ln Efl O LO N Ef! Beginning Net Working Capital Transfers In - NPA Land Sales o CO r- co O In co to O rn M O O O v I0 Q1 y - M M ti ti Total Revenues 1 1 1 1 1 1 1 1 1 co) Ln O O O ' 1.6 N U 0 (3) N 06 U) O- ca t a) a) a a _ - U c U "3LL- Total Expenditures Ending Fund Balance Note 1. Grant received July 2006 and recorded in Fund 295. Transferred to Fund 296 in June 2007. New state mandated valuation data 1 O' O Q Q (" (.1) o o o O 0 0 o O (. c0 (0 O cv • 6, (A $78.00 Sq. Ft. Value Pole Buildings $118.00 Sq. Ft. Value • a) ai o- o 0 O o ci • o o 0 c0 co. 0 0 0 0 N (▪ p N N O O Carports/other open structures $142.00 Sq. Ft. Value 1 or 2 story, 3,000 sq. feet or more co 0 ti E $8,774,940.00 0 .0 co v d O N > 0 To d o 1— .0 .0 $94,630,009.00 a) co jaO o .0 r C o c o w E o`er° w 13 C c O iv la 3 c • o • "Q la d O co Total Fees collected based on Total Fees collected based on c O Ts $37.34 Sq. Ft. $18.67 Sq. Ft. LL O O ) O) All new residential dwellings New valuation based on New valuation based on $17,561,076.00 $75,408,278.40 $8,786,136.00 Difference in valuation ($19,221,730.60) Difference in valuation Fees collection based on existing table Revenue increase based on new valuation Reduction in revenue based on new valuation *Commercial valuation is already based on the ICC Building Valuation Data Table. dn pue 00'1.00'003 00'000'003 0100'1•00'09$ CD (D o n. a o � 0 o CS: 3 m o a 0CD 0 ost 5 CD -6- < < o" 7 rn 0• Q" m v (D 0 0 CD EA EA 7 a N (D () O C W co < O O in 6G N N co T - a T 0) 0. R.o _, a @ o n) Efl O 0 O Eft 7 CD .-. Q EA O 0 0 m 0 m o N o O_ O O EA + o S Q. o o (D O0 -h c.) 5 a3CD o p o o O 0_ N O O fi_ 7 (L) 0) 0 c N 3 m 7 i 0 0 dn pue 00'1,00'00 3 00'000' 00 L $ 01 00'1-00'09$ 00000'09$ 01 00' 1-00`9Z$ 00.000'9Z$ 01 00' l00'Z$ 00.000'Z$ 01 00' LO9$ 00.009$ 01 00' l$ 69 EA EA W W O N O O C71 O CT ()t O O o o O O O O CD T E3 j- N T j' '^(r) T 69 3 O) T EA S n) 11 0 o @ o (D a ,N-. C 0 ()) @ 01 CD O. cn N O_ 03 D ate' -6 � cin 3 �_aN o� N o� D 01 a o o o (n a cn d o n) o S O O O E!, . O O O O N O' O CO tA 0 C1t o O CO E; O Q) � + (D 7 0 7 0 O (D D 0 7 D o v o ao + oo + a04 ao4� F; EA C) o W 0 O A A 0-, 0 N c c c 06 a- ° bo a-„(0 qm o 0 0 S' 0. 0 5 m m o f (o 0 w o° ) C° o not o S- 0 7 7- 7 7 :uoilenien 12101 :wpm/0s aed liWJad 6uipun m K rt S11 Q' <D rom official fee schedule (table 1) 12/ Economic Development Fund Discretionary Grant Program Organization: Leadership Bend Foundation Organization Description: The organization is a program conducted by the Bend Chamber of Commerce to facilitate the training of volunteer citizens to assume key leadership roles. Project Name: Leadership Bend Class of 2009 Project Description: Leadership Bend is a 9 -month program offered annually. Once a month participants work together and with local leaders to expand awareness and understanding of issues and challenges facing the community, Project Period: August 21, 2008 — June 2, 2009 Amount of Request: $2,000 Previous Grants: • July 2002: Expansion of program $5,000 (Luke $5,000) • August 2006: 2007 Class $1,500 (Luke $1,500) • July 2007: 2008 Class $2,000 (Luke $1,000, Baney $500, Daly $500) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: r3FNJO oil "10 I 1 GA U -E.- 6.a.)OCNA41eEe- Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Commissioner Michael M. Daly All Three Commissioners LEAOEP-StitP 6 N0 O(ASS 01= WO9 AuGusT 2-1,2008 4 2-000 Address: Project End Date: Date Funds Needed: Tax ID #: L AOs stiiP 6&NO FoLAN4/1-TION 1-11 NU) WALL -5T SUITE ZOO Contact Name(s): Fax: GAN(-E._NA J SERA 85-9 9z-9 Alternate Phone: City & Zip: Telephone: Email: 40$-0940 UNLG. z, zoo ASAP Ql 3--12-24 q 8L 5-1-11- 382-342-( On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: .O.GG LEADERSHIP BEND Leadership Bend 2008/2009 — Grant Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Leadership Bend is a program of the Bend Chamber developed to facilitate the training of volunteer citizens to assume key leadership roles. 2. Describe the proposed project or activity. Leadership Bend is an annual nine-month program. During the full-day sessions, scheduled once a month (September thru May), participants work together, with local leaders to expand awareness and understanding of unique issues and challenges facing our community and region. 3. Provide a timeline for completing the proposed project or activity. August Orientation September Leadership & Teambuilding October Our Community November Business & The Economy December Communication Day January Community Justice February Education March Health & Human Resources April Land & Natural Resource May Government 4. Explain how the proposed project or activity will impact the community's economic health. Leadership Bend is designed to ensure the continuing vitality of our community by identifying, educating, and motivating emerging leaders. Its purpose is to develop informed and committed leaders who understand the issues and needs of our community, in both economic and other areas. Leadership Bend — A Program of the Bend Chamber "Developing Tomorrow's Community Leaders" Leadership Bend, c/o Bend Chamber • 777 NW Wall St, Ste 200 • Bend, Oregon 97701 541.382.3221 (office) • 541.385.9929 (fax) • 541.408.0940 (cell) Web site: www.bendchamber.org • E-mail: gayle@bendchamber.org 5. Identify the specific communities or groups that will benefit. Leadership Bend is open to any citizen residing in Deschutes County. The program provides broad-based perspectives to familiarize participants with the Central Oregon community's needs, opportunities, and resources. Selection is determined by an applicant's willingness to invest the time required for active participation in the program. 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Land & Natural Resources is our April 2009 Session and if the grant is awarded, Deschutes County will be the Session Sponsor for this day, receiving special acknowledgement on the day's agenda and on all other agendas and documents, once funding is approved. In addition, grant dollars will be spent on the continuing cost of the 9 -month program: September thru May — monthly facility rentals and lunch costs. Leadership Bend - A Program of the Bend Chamber "Developing Tomorrow's Community Leaders" Leadership Bend, c/o Bend Chamber • 777 NW Wall St, Ste 200 • Bend, Oregon 97701 541.382.3221 (office) • 541.385.9929 (fax) • 541.408.0940 (cell) Web site: www.bendchamber.org • E-mail: gayle@bendchamber.org INTERNAL REVENUE SERVICE DISTRICT DIRECTOR P. 0. BOX 2508 CINCINNATI, OH 45201 Date: NOV 2 5 9, 7 LEADERSHIP BEND FOUNDATION ATTN:BEND CHAMBER OF 'COMMERCE _63085 N. HIGHWAY 97 BEND, OR 97701 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1224982 DLN: 317321102 Contact Person: SU YIM LEE Contact Telephone Number: (916) 974-5361 Accounting Period Ending: June 30 Form 990 Required: Yes Addendum Applies: No NOV 2 19r Based on information supplied, and assuming your operations will be a3 stated in your application for recognition of exemption, we have determines you are exempt from federal income tax under section 501(a) of the InternaL Revenue Code as an organization described in section 501(c)(3). We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described in section 509(a)(2). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $1(0 or more you pay to each of your employees during a calendar year. You an! not liable for the tax imposed under the Federal Unemployment Tax Act (FU"'A). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might be subject to the excise taxe3 of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please contact your key district office. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if ypu lose your section 509(a) (2) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was acAare of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given noticE that you would no longer be classified as a section 509(a)(2) organization. Letter 947 D0./CG)