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HomeMy WebLinkAbout2009-01-05 Work Session MinutesETES 0 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JANUARY 5, 2009 Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; David Inbody, Assistant to the Administrator; Anna Johnson, Communications; Susan Ross and Teresa Rozic, Property & Facilities; Kolleen Yake, Upper Deschutes Watershed Council; and Paula Kinzor, parent volunteer. No representatives of the media were present. Chair Baney opened the meeting at 1:30 p.m. 1. Finance Update. Marty Wynne said that although the rates may appear low, they will look good compared to others later this year. Funds were already distributed to the districts so that all of the funds now on hand are the County's. Fire District #2 was the largest one. The LGIP, through the State or Bank of the Cascades, follows the Treasury rate for the most part. This will guarantee a certain yield. He prefers to have $20 million or more than is liquid. He said that he will be going over the final department figures for the year at the Budget Committee meeting later this week. Bonds still need to be issued for the Jamison property. He explained the debt service and lease amount and how they balance. Each year has an escalator amount. A deficit will build for the first two years, as there will be no lease revenue; these funds will be handled through the project development fund. By fiscal year 2013-14, there will be a net gain in revenue. Over $6 million in revenue will be gained if the State opts to sign up for the two five-year extensions. The Telecare project amount is on hold until funding issues with the State are finalized. This should be addressed within a month or so. Minutes of Board of Commissioners' Work Session Monday, January 5, 2009 Page 1 of 6 Pages 2. Property Management Update. • Tumalo Property Adoption Teresa Rozic said that the County owns a small parcel in Tumalo, known as the Tumalo swimming hole. Volunteers from the Tumalo Community School, a part of the Redmond School District, wish to adopt this area to help preserve it. They are developing a watershed program in this regard. Ms. Rozic asked for input from Community Development, Road, the Forester and Legal Counsel as to whether this is a problem. There are mapped wetlands on this parcel and it is unknown if there are any specific restrictions. Commissioner Luke is comfortable with doing this if the Watershed Council is supportive. He is concerned about liability. Ms. Rozic replied that Legal Counsel feels that there could be a release from liability and coverage would be provided by the School District. Kolleen Yake of the Upper Deschutes Watershed Council gave an overview of the proposed project. This would encompass litter removal and other aesthetic work. If plantings were desired, the appropriate process would be followed. LUKE: Move approval, as long as the Watershed Council is involved. UNGER: Second. VOTE: UNGER: Yes. LLTKE: Yes. BANEY: Chair votes yes. • Upcoming Property Auction. March 19 for auction. Inventory is different this time. Recommendations as to what properties are to be included will be presented to the Board. This year there is an opportunity to sell property that was obtained through the ODOT exchange five years ago. The market is slow now and it was thought that just a few special properties should be offered. Ms. Ross added that there are not a lot of quality properties available to sell and feels that it would be best to limit the properties to be sold at this time. Commissioner Luke asked whether it would be best to raze the old Bill's Electric building on Greenwood, due to possible contaminates. Teresa Rozic said that any purchaser would likely want to test anyway. Ms. Ross stated that they could get a price opinion now to see if it is worthwhile to tear it down or even sell it at this point. Minutes of Board of Commissioners' Work Session Monday, January 5, 200 Page 2 of 6 Pages Commissioner Unger asked if the property could be used to trade for other property. Ms. Rozic stated that a lot of the properties the County owns are remnants and strips, although there is a nice residential property in Tumalo on five acres now owned by the County. There are a few other properties that can be added to make a more attractive auction. Commissioner Baney asked if there needs to be an auction at all at this time. Ms. Ross said there is still a lot of interest, even with the market being down. She is also concerned about leaving a residence vacant for an extended period of time. In regard to the Fryrear Road property — firing range area proposal, it appears that the property is not large enough per the Sheriff's Office. The Horse Ridge site might work, but it is close to the other site. Ms. Rozic said that all parties have been in meetings to discus this, and BLM seems to always be the hang-up. She will keep the Board informed. 3. Discussion regarding Recommendations to Allocate Remaining Special Transportation Fund Formula Grant Dollars. Judith Ure gave an overview of the applications from COIC and Oregon Department of Human Services. She interpreted that it was to replace a service provided by Cascades Central Lines in the La Pine area. She suggested that the entire amount go to COIC to continue service in La Pine. UNGER: Move selection of Option 3. LUKE: Second. VOTE: UNGER: Yes. LUKE: Yes. BANEY: Chair votes yes. 4. Economic Development Grant Requests. Commissioner Luke said that he always tries to direct funds for special projects and emergency situations, and not ongoing operations. For the benefit of Commissioner Unger, Commissioner Luke gave a brief overview of how the Commissioners have handled the distribution of grants in the past. Minutes of Board of Commissioners' Work Session Monday, January 5, 200') Page 3 of 6 Pages David Inbody added that usually the groups getting the grants are nonprofit 501(3)(c). Commissioner Baney said that she feels this funding should only go to nonprofits and not for-profit organizations. Mr. Inbody noted that the Board has granted funds for others; that the Fair & Expo Center comes to the Board regularly and the Sheriff's Office has its "Shop with a Cop" program. Central Oregon High School Rodeo Club — Commissioner Baney granted $500. Commissioner Unger asked for this to be delayed until Wednesday. Volunteers in Medicine — request for equipment and services. Commissioners Baney and Luke granted $1,000 each. Commissioner Unger wants to wait until Wednesday to decide. • Women's Resource Center — Commissioner Baney and Luke granted $1,000 each, contingent on the group obtaining the balance. • Oregon Youth Conservation Corps — Commissioner Baney granted $1,000. • Bend Area Habitat for Humanity — Commissioners Luke and Baney granted $500 each. Leadership Bend — Commissioner Luke pledged $1,000; Commissioners Unger and Baney granted $500 each. 5. Review of Commissioner Committee & Outside Agency Assignments. The following assignments and committee appointments were discussed or confirmed: Commissioner Baney: • ABHA (Accountable Behavior Health Alliance) • Neighborlmpact (formerly COCAAN) • NACo (National Association of Counties) Public Safety Committee • NACo Human Services & Education Committee • COVA (Central Oregon Visitors Association) • Deschutes Historical Society • Central Oregon Health Collaborative • Deschutes County Public Health Advisory Board • Deschutes County Mental Health, Alcohol and Drug Advisory Board • LPSCC (Local Public Safety Coordinating Council) • AOC (Association of Oregon Counties): Public Safety Committee • Oregon Farm Bureau Minutes of Board of Commissioners' Work Session Monday, January 5, 2009 Page 4 of 6 Pages Commissioner Unger: • Upper Deschutes Watershed Council • Deschutes River Conservancy • COIC and COCIB (Central Oregon Intergovernmental Council and Central Oregon Community Investment Board) • Oregon Workforce Alliance/The Oregon Consortium • Hospital Authority Board • LPSCC (Alternate) • Central Oregon Area Commission on Transportation (Alternate) Commissioner Luke: • Central Oregon Area Commission on Transportation • Association of Oregon Counties: Legislative Committee • Association of Oregon Counties: Transportation Committee • Governor's Community Development Committee • Deschutes County Audit Committee • Project Wildfire • Oregon Department of Transportation Liaison • COIC (Alternate) • Investment Advisory Board • Community Forest Authority It was recommended that former Commissioner Daly remain on the Deschutes/ Ochoco Resource Advisory Committee and the Ochoco Community Clinic Board (now known as Mosaic). Commissioner Luke will continue attending AOC meetings on the second Monday of each month; Commissioner Unger will decide which committees interest him. 6. Update of Commissioners' Meetings and Schedules. The Board discussed the first reading of the Bend UGB ordinance, which is planned for January 26. 7. Other Items. None were offered. Minutes of Board of Commissioners' Work Session Monday, January 5, 200'1 Page 5 of 6 Pages Being no further discussion, the meeting adjourned at 3:25 p.m. DATED this 5th Day of January 2009 for the Deschutes County Board of Commissioners. ATTEST: /La- Z Recording Secretary WI7 , L404._ .. Tammy Ffaney, Chair Dennis R. Luke, Vice Chair (1A4 Alan Unger, Commissioner Minutes of Board of Commissioners' Work Session Monday, January 5, 200'? Page 6 of 6 Pages T S Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JANUARY 5, 2009 1. Finance Update — Marty Wynne 2. Property Management Update — Susan Ross • Tumalo Property Adoption • Upcoming Property Auction 3. Discussion regarding Recommendations to Allocate Remaining Special Transportation Fund Formula Grant Dollars — Judith Ure 4. Economic Development Grant Requests: Central Oregon High School Rodeo Club • Volunteers in Medicine • Women's Resource Center • Oregon Youth Conservation Corps • Bend Area Habitat for Humanity 5. Review of Commissioner Committee & Outside Agency Assignments 6. Update of Commissioners' Meetings and Schedules 7. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA January 5, 2008 (1) Monthly Investment Report (2) November Financials (3) Bond Issue Update (4) LID Financing for the Beaver Special Road District • 5.35%, 10 year term, with no prepayment penalty • December 30, 2008 Closing • Rate to property owners will be 6.85% • Property owners were given estimated rate of 7.0% eschutes ount co d 0 ®iv 'S •' E Investment Income Fiscal Year 2008-09 H CO 9M > O Z 0 co N LO `n- v 0) rn Cd N r9 ' i Total Investment Income 328,964 1,515,290 Less Fee: 5% of Invest. Income (16,448) (75,764) Investment Income - Net $ 312,516 $ 1,439,525 I Investments By County Function General $134,417,174 Total Investments $ 134,417,174 Average Maturity in Dap 0 00 0 0 O O U) Y) Y) O O O O 1- N N N Time Certificates 4) (4 4) O C3 Z a) a) 2 E `o E U U 4/1/2009 06/10/09 r—rT—r—�— 0 2 2,105,000.00 2,130,600.00 101,243.22 it 1 1133588.75 -� or less earn LGIP rate; over $5,000,000 earn additional 25 bases points_ Portfolio Breakdown: Value at Maturity Commercial Pier _ Ti: Corporate Notes 11. r 12 737 150.00 I+ ' Time Certificates 8,001,026.79 US Treasunesj -t..1 , Federal Agencies 49 306 728.47 , Bankers' Acceptances LGIP / BOTC _ 64 372 268.33 Total Investments $134,417,173.59 11 l I 1,993,200.00 I 2,116,645.V Li 2,053,120.00 2,183,166.67" 101,151.11 104,070.00 1,774,105.20 1 1,960,233.33 3,063,853.46 3,129,051.21 � 2,012,305.00 1 2,065,091.67 1 2,003,120.00 2068 000.00 2,004,380.00 2,077,783.33 1 2,105,140.00 4 2,251,291.67 101,647.67 11 104,654.25 70,044,905.26 22,021,380.65 4 m 5,030 03 1:1 1,980,580.00 , 2,012,500.00 y 2,022,500.00 $_ 2,014,380 00� 1,992,600.00 2 008 120.00 � 2,017,500.00 95,111 29 1,082,161.50 - 67 057,128 02 22,021,380.65 Yield Rate OriginalCost -y 67 027,193.12 22,021,380 651 O01 o 0' o olw OI °I NI. 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Z LL , a 7 1 Memorandum Date: December 16, 2008 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find November 2008 financial reports for the following funds: General (001), Community Justice — Juvenile (230), Sheriffs (255, 701, 702), Health (259), Mental Health (275), Community Development (295), Road (325), Community Justice — Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), Health Benefits Trust Fund (675) and 9-1-1 (705). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY Coll. % Revised Year End $ Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 6,050,000 $ 6,461,433 $ 411,433 100% 107% * $ 6,050,000 $ 6,461,433 $ 411,433 Revenues Property Taxes 8,092,292 16,768,677 8,676,385 42% 86% a) 19,421,500 19,338,500 (83,000) Gen. Rev. - excl. Taxes 1,087,025 1,523,285 436,260 42% 58% b) 2,608,861 2,781,861 173,000 Assessor 358,871 513,643 154,772 42% 60% c) 861,290 1,011,290 150,000 County Clerk 714,838 466,794 (248,044) 42% 27% d) 1,715,612 1,065,612 (650,000) BOPTA 5,458 9,012 3,554 42% 69% c) 13,098 15,598 2,500 District Attorney 148,531 128,444 (20,087) 42% 36% 356,474 356,474 Finance/Tax 83,061 126,024 42,963 42% 63% c) 199,346 234,346 35,000 Veterans 29,167 35,727 6,560 42% 51% 70,000 70,000 Property Management 42,533 42,540 7 42% 42% 102,080 102,080 Grant Projects 833 830 (3) 42% 42% 2,000 2,000 Total Revenues 10,562,609 19,614,976 9,052,367 42% 77% 25,350,261 24,977,761 (372,500) TOTAL RESOURCES 16,612,609 26,076,409 9,463,800 42% 83% 31,400,261 31,439,194 38,933 REQUIREMENTS: Expenditures Assessor County Clerk BOPTA District Attorney Finance/Tax Veterans Property Management Grant Projects Non -Departmental Contingency Exp. % 1,522,538 1,372,586 149,952 42% 38% e) 3,654,092 3,454,092 200,000 641,355 645,971 (4,616) 42% 42% 1,539,252 1,539,252 25,760 24,632 1,128 42% 40% 61,823 61,823 2,006,359 1,865,697 140,662 42% 39% e) 4,815,262 4,715,262 100,000 328,767 312,180 16,587 42% 40% 789,040 789,040 98,735 96,739 1,996 42% 41% 236,965 236,965 106,013 100,690 5,323 42% 40% 254,431 254,431 44,493 42,499 1,994 42% 40% 106,784 106,784 482,176 336,173 146,003 42% 29% 1,157,222 1,157,222 2,266,598 2,266,598 42% n/a f) 5,439,836 - 5,439,836 7,522,794 4,797,167 2,725,627 42% 27% 18,054,707 12,314,871 5,739,836 Transfers Out 5,507,537 5,551,839 (44,302) 42% 42% 13,218,088 13,218,088 TOTAL REQUIREMENTS 13,030,331 10,349,006 2,681,325 42% 33% 31,272,795 25,532,959 5,739,836 NET (Resources- Requirements) 3,582,278 15,727,403 12,145,125 ** 127,466 5,906,235 5,778,769 * Beginning net working capital includes $3,160,000 due from Fund 457. Will be repaid with a FF&C debt issue. a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates a minor (.4%) variance from bud b) Additional PILT receipt from Federal government. c) A & T Grant (received quarterly) will exceed the amount budgeted. d) Based on five months of actual activity, Clerk's Office revenues are projected to be less than budgeted. e) Expenditures will be less than budget due to open positions f) The Contingency in the Original Budget was $5,905,383. The $465,547 decrease is due to an appropriation transfer of (1) $10,615 to Personnel in Assessor ($4,818), Clerk ($5,217) and BOPTA ($580) Departments, (2) $127,466 to Transfers (lut for Crime Prevention (Fund 115), (3) $127,466 of appropriation transferred to Fund 115 and (4) $200,000 to Transfers Out f CDD. ** The net of $127,466 is due to transferring $127,466 of appropriation to the Crime Prevention Fund. COMM JUSTICE -JUVENILE Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $1,090,000 $1,161,149 Revenues Federal Grants SB #1065 -Court Assess. Discovery Fee Food Subsidy Juvenile Crime Prevention Inmate/Prisoner Housing Inmate Commissary Fees Contract Payments Miscellaneous MIP Diversion Fees Interest on Investments Leases Grants - Private Crime Prevention Services Level 7 Total Revenues Transfers In -General Fund TOTAL RESOURCES $ 71,149 100% 107% $1,090,000 $1,161,149 $ 71,149 77,115 89,357 12,242 42% 48% a)c) 185,075 26,667 23,544 (3,123) 42% 37% 64,000 6,667 6,538 (130) 42% 41% 16,000 16,250 12,100 (4,150) 42% 31% b) 39,000 151,738 94,443 (57,295) 42% 26% c) 364,171 25,000 18,600 (6,400) 42% 31% 60,000 208 205 (3) 42% 41% 500 143,207 129,447 (13,760) 42% 38% d) 343,696 125 354 229 42% 118% 300 667 315 (352) 42% 20% 1,600 12,500 17,394 4,894 42% 58% 30,000 5,250 2,436 (2,814) 42% 19% e) 12,600 70 70 42% n/a 2,148 37,500 20,000 (17,500) 42% 22% c)f) 90,000 REQUIREMENTS: Expenditures Community Justice -Juvenile Personal Services 502,894 416,951 (88,091) 42% 35% 1,206,942 2,503,267 4,096,161 1,220,214 Materials and Services 684,942 Capital Outlay 42 Juvenile Resource Center Personal Services 1,205,990 Materials and Services 86,489 Capital Outlay 42 Contingency 262,608 TOTAL REQUIREMENTS NET (Resources - Requirements) 2,503,267 (0) 4,081,367 (16,942) 1,201,039 600,430 164,000 64,000 20,000 39,000 377,770 60,000 500 248,000 354 1,000 36,000 5,500 70 19,700 80,000 1,115,894 (21,075) 4,000 13,599 (95,696) 54 (600) 6,000 (7,100) 70 19,700 (10,000) (91,048) 42% 42% 6,007,840 6,007,840 42% 49% 8,304,782 8,284,884 (19,898) Exp. % 19,175 42% 41% g) 2,928,514 2,900,000 84,512 42% 37% 1,643,861 1,536,000 42 42% 0% 100 1,047,607 158,383 42% 83,241 3,248 42% 42 42% 262,608 42% 36% g) 40% 0% n/a 2,894,375 207,573 100 630,259 2,635,000 185,000 28,514 107,861 100 259,375 22,573 100 630,259 3,460,327 2,932,318 528,009 42% 35% 8,304,782 7,256,000 1,048,782 635,834 1,149,049 511,067 - 1,028,884 1,028,884 a) Projection reduced for budgeted amount that will not be received. Grant payments billed and received on a quarterly basis. b) Billing submitted monthly for reimbursement. Payments received to date cover July to October. c) Reimbursements requested quarterly. Juvenile Crime Prevention adjusted for increased amount of award. d) CEOJJC has placed the Administrative Analyst position on its payroll and assumed 100% responsibility for this position as of October 1st. Projection reduced by $34,000 due to the ending of reimbursements from CEOJJC to partially fund this position. DHS payments expected to be lower than budgeted due to a decrease in number of youth in program. e) Lease revenue will be less than estimated in budget. f) Budget for Level 7 revenues overestimated by $10,000. g) Personnel Services projection reduced due to unfilled budgeted positions. Year End Budget Projection , Variance $ 71,149 100% 107% $1,090,000 $1,161,149 $ 71,149 77,115 89,357 12,242 42% 48% a)c) 185,075 26,667 23,544 (3,123) 42% 37% 64,000 6,667 6,538 (130) 42% 41% 16,000 16,250 12,100 (4,150) 42% 31% b) 39,000 151,738 94,443 (57,295) 42% 26% c) 364,171 25,000 18,600 (6,400) 42% 31% 60,000 208 205 (3) 42% 41% 500 143,207 129,447 (13,760) 42% 38% d) 343,696 125 354 229 42% 118% 300 667 315 (352) 42% 20% 1,600 12,500 17,394 4,894 42% 58% 30,000 5,250 2,436 (2,814) 42% 19% e) 12,600 70 70 42% n/a 2,148 37,500 20,000 (17,500) 42% 22% c)f) 90,000 REQUIREMENTS: Expenditures Community Justice -Juvenile Personal Services 502,894 416,951 (88,091) 42% 35% 1,206,942 2,503,267 4,096,161 1,220,214 Materials and Services 684,942 Capital Outlay 42 Juvenile Resource Center Personal Services 1,205,990 Materials and Services 86,489 Capital Outlay 42 Contingency 262,608 TOTAL REQUIREMENTS NET (Resources - Requirements) 2,503,267 (0) 4,081,367 (16,942) 1,201,039 600,430 164,000 64,000 20,000 39,000 377,770 60,000 500 248,000 354 1,000 36,000 5,500 70 19,700 80,000 1,115,894 (21,075) 4,000 13,599 (95,696) 54 (600) 6,000 (7,100) 70 19,700 (10,000) (91,048) 42% 42% 6,007,840 6,007,840 42% 49% 8,304,782 8,284,884 (19,898) Exp. % 19,175 42% 41% g) 2,928,514 2,900,000 84,512 42% 37% 1,643,861 1,536,000 42 42% 0% 100 1,047,607 158,383 42% 83,241 3,248 42% 42 42% 262,608 42% 36% g) 40% 0% n/a 2,894,375 207,573 100 630,259 2,635,000 185,000 28,514 107,861 100 259,375 22,573 100 630,259 3,460,327 2,932,318 528,009 42% 35% 8,304,782 7,256,000 1,048,782 635,834 1,149,049 511,067 - 1,028,884 1,028,884 a) Projection reduced for budgeted amount that will not be received. Grant payments billed and received on a quarterly basis. b) Billing submitted monthly for reimbursement. Payments received to date cover July to October. c) Reimbursements requested quarterly. Juvenile Crime Prevention adjusted for increased amount of award. d) CEOJJC has placed the Administrative Analyst position on its payroll and assumed 100% responsibility for this position as of October 1st. Projection reduced by $34,000 due to the ending of reimbursements from CEOJJC to partially fund this position. DHS payments expected to be lower than budgeted due to a decrease in number of youth in program. e) Lease revenue will be less than estimated in budget. f) Budget for Level 7 revenues overestimated by $10,000. g) Personnel Services projection reduced due to unfilled budgeted positions. Sheriff - Fund 255 Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ Revenues Law Enf Dist Countywide Law Enf Dist Rural Interest Total Revenues TOTAL RESOURCES 8,342,292 5,153,258 $ 138,600 7,016,822 4,966,724 23,514 $ 138,600 100% (1,325,470) (186,534) 23,514 13,495,550 12,007,059 13,495,550 12,145, 660 REQUIREMENTS: EXPENDITURES & TRANSFERS Sheriffs Division 933,878 Civil 493,638 Automotive/Communications 544,778 Investigations/Evidence 712,834 Patrol/Civil/Comm Supp 3,249,144 Records 277,377 Adult Jail 4,109,378 Court Security 89,640 Emergency Services 73,093 Special Services Division 531,515 Regional Work Center 1,107,833 Training Division 101,158 Non -Departmental 18,219 Contingency 1,232,235 Transfers Out 827,180 438,823 631,115 689,696 3,206,850 287,703 3,629,554 81,945 68,962 558,597 1,043,135 96,092 18,219 20,833 12,500 (1,488,491) 42% 42% 42% 42% (1,349,890) 42% 106,698 54,815 (86,337) 23,138 42,294 (10,326) 479,824 7,695 4,131 (27,082) 64,698 5,066 1,232,235 n/a $ 138,600 $ 138,600 35% a) 20,021,501 17,629,462 (2,392,039) 40% a) 12,367,820 11,232,994 (1 134,826) n/a 23,514 23,514 37% 32,389,321 28,885,970 (3.503,351) 37% Exp. % 32,389,321 29,024,570 (3 364,751) 42% 37% b) 2,241,306 42% 37% c) 1,184,729 42% 48% d) 1,307,464 42% 40% e) 1,710,801 42% 41% f) 7,797,946 42% 43% 665,705 42% 37% g) 9,862,507 42% 38% 215,135 42% 39% 175,424 42% 44% 1,275,636 42% 39% h) 2,658,798 42% 40% 242,780 42% 42% 43,725 42% n/a 2,957,365 8,333 42% 25% TOTAL REQUIREMENTS 13,495,553 11,590,371 2,231,306 10,000 1,144,729 40,000 1,292,364 15,100 1,656,801 54,000 7,647,946 150,000 665,605 100 9,562,507 300,000 215,035 100 175,324 100 1,275,636 2,658,798 242,680 100 43,725 - 2..357,365 50,000 50,000 1,905,182 42% 36% 32,389,321 28,862,456 3,526,865 NET (Resources - Requirements) (3) 555,289 555,292 162,114 162,114 Year End Budget Projection ' 'ariance $ 138,600 $ 138,600 35% a) 20,021,501 17,629,462 (2,392,039) 40% a) 12,367,820 11,232,994 (1 134,826) n/a 23,514 23,514 37% 32,389,321 28,885,970 (3.503,351) 37% Exp. % 32,389,321 29,024,570 (3 364,751) 42% 37% b) 2,241,306 42% 37% c) 1,184,729 42% 48% d) 1,307,464 42% 40% e) 1,710,801 42% 41% f) 7,797,946 42% 43% 665,705 42% 37% g) 9,862,507 42% 38% 215,135 42% 39% 175,424 42% 44% 1,275,636 42% 39% h) 2,658,798 42% 40% 242,780 42% 42% 43,725 42% n/a 2,957,365 8,333 42% 25% TOTAL REQUIREMENTS 13,495,553 11,590,371 2,231,306 10,000 1,144,729 40,000 1,292,364 15,100 1,656,801 54,000 7,647,946 150,000 665,605 100 9,562,507 300,000 215,035 100 175,324 100 1,275,636 2,658,798 242,680 100 43,725 - 2..357,365 50,000 50,000 1,905,182 42% 36% 32,389,321 28,862,456 3,526,865 NET (Resources - Requirements) (3) 555,289 555,292 162,114 162,114 RESOURCES: Beg. Net Working Capital Total Revenues TOTAL RESOURCES REQUIREMENTS: Sheriff's Services SHERIFF -Expenditure Detail Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. % Revised Budget Year End Projection Variance $ - $ 138,600 $ 138,600 100% n/a $ - $ 138,600 $ 138,600 13,495,550 12,007,059 (1,488,491) 42% 37% 32,389,321 28,885,970 (3,503,351) 13,495,550 12,145,660 (1,349,890) 42% 37% 32,389,321 29,024,570 (3,364,751) Exp. Personnel 477,553 463,861 13,692 42% 40% 1,146,126 1,136,126 10,000 Materials & Services 342,783 347,429 (4,646) 42% 42% 822,680 822,680 Capital Outlay 113,542 15,890 97,652 42% 6% 272,500 272,500 Total Sheriffs Services 933,878 827,180 106,698 2,241,306 2,231,306 10,000 Civil Personnel 453,674 416,803 36,871 42% 38% 1,088,818 1,048,818 40,000 Materials & Services 26,741 22,020 4,721 42% 34% 64,179 64,179 Capital Outlay 13,222 13,222 42% 0% 31,732 31,732 Total Civil 493,637 438,823 54,814 1,184,729 1,144,729 40,000 Automotive/Communications Personnel 160,604 136,263 24,341 42% 35% 385,449 370,449 15,000 Materials & Services 384,131 494,852 (110,721) 42% 54% 921,915 921,915 Capital Outlay 42 42 42% 0% 100 100 Total Automotive/Communications 544,777 631,115 (86,338) 1,307,464 1,292,364 15,100 Investigations/Evidence Personnel 596,466 570,177 26,289 42% 40% 1,431,519 1,431,519 Materials & Services 106,368 96,209 10,159 42% 38% 255,282 201,282 54,000 Capital Outlay 10,000 23,310 (13,310) 42% 97% 24,000 24,000 - TotalInvestigationslEvidence 712,834 689,696 23,138 1,710,801 1,656,801 54,000 Patrol/Civil/Comm Support Personnel 2,881,899 2,661,720 220,179 42% 38% 6,916,557 6,766,557 150,000 Materials & Services 225,545 228,691 (3,146) 42% 42% 541,309 541,309 Capital Outlay 141,700 316,439 (174,739) 42% 93% 340,080 340,080 - Total PatrollCivillComm Supp 3,249,144 3,206,850 42,294 7,797,946 7,647,946 150,000 Records Personnel 242,603 241,112 1,491 42% 41% 582,246 582,246 Materials & Services 34,733 46,591 (11,858) 42% 56% 83,359 83,359 Capital Outlay 42 42 42% 0% 100 100 Total Records 277,378 287,703 (10,325) 665,705 665,605 100 Adult Jail Personnel 3,131,829 2,859,459 272,370 42% 38% 7,516,390 7,216,390 300,000 Materials & Services 568,799 486,491 82,308 42% 36% 1,365,117 1,365,117 Capital Outlay 408,750 283,604 125,146 42% 29% 981,000 981,000 Total Adult Jail 4,109,378 3,629,554 479,824 9,862,507 9,562,507 300,000 Court Security Personnel 83,128 79,576 3,552 42% 40% 199,506 199,506 Materials & Services 6,470 2,369 4,101 42% 15% 15,529 15,529 Capital Outlay 42 - 42 42% 0% 100 - 100 Total Transport/Court Security 89,640 81,945 7,695 215,135 215,035 100 Emergency Services Personnel 66,055 65,138 917 42% 41% 158,532 158,532 Materials & Services 6,997 3,824 3,173 42% 23% 16,792 16,792 Capital Outlay 42 - 42 42% 0% 100 100 Total Emergency Services 73,094 68,962 4,132 175,424 175,324 100 Special Services Personnel 340,235 352,380 (12,145) 42% 43% 816,563 816,563 Materials & Services 72,053 48,973 23,080 42% 28% 172,928 172,928 Capital Outlay 119,227 157,244 (38,017) 42% 55% 286,145 286,145 Total Special Services 531,515 558,597 (27,082) 1,275,636 1,275,636 Regional Work Center Personnel 904,800 932,418 (27,618) 42% 43% 2,171,520 2,221,520 (50,000) Materials & Services 189,699 87,723 101,976 42% 19% 455,278 405,278 50,000 Capital Outlay 13,333 22,994 (9,661) 42% 72% 32,000 32,000 - Total Regional Work Center 1,107,832 1,043,135 64,697 2,658,798 2,658,798 Training Personnel 80,580 78,421 2,159 42% 41% 193,391 193,391 Materials & Services 20,537 17,671 2,866 42% 36% 49,289 49,289 Capital Outlay 42 42 42% 0% 100 100 Total Training 101,159 96,092 5,067 242,780 242,680 100 Non -Departmental Materials & Services 18,219 18,219 - 42% 42% 43,725 43,725 Transfers Out 20,833 12,500 8,333 42% 25% 50,000 50,000 - Contingency 1,232,235 1,232,235 42% n/a 2,957,365 2,957,365 Total Non -Departmental 1,271,287 30,719 1,240,568 3,051,090 93,725 2,957,365 Total Requirements 13,495,553 11,590,371 1,905,182 42% 36% 32,389,321 28,862,456 3,526,865 NET (Resources - Requirements) (3) 555,289 555,292 162,114 162,114 Sheriff Notes Statement of Financial Operating Data Five Months Ended November 30, 2008 a) IGA with Countywide & Rural Law Enforcement Districts based on actual costs and payment is adusted to actual quarterly. Actual expenditures for first quarter were Tess than budgeted. Actual expenditures for FY 2009 are projected to be Tess than budgeted. b) Sheriffs Services Division year-to-date variance is due to timing of Capital Projects. c) Personnel expenditures in Civil will be less than budget by approximately $40,000 for the year due to unfilled budgeted positions. d) Automotive/Communications year-to-date variance is due to purchase of services and materials for new vehicle preparation in first quarter. e) Expenditures of $54,000 planned for Byrne Grant will not be incurred as the grant was not renewed. f) Personnel expenditures in Patrol will be less than budget by approximately $150,000 for the year due to unfilled budgeted deputy positions. g) Adult Jail year-to-date variance is due to delays in filling open positions. Also capital expenditures for the jail control panel system project will be incurred later in the year. The delays in hiring will result in personnel expenditures being approximately $300,000 less than budgeted for the year. h) Work Center year-to-date variance due to timing of expenditures for inmate Addictions Treatment programs and other expenses related to inmate population. Sheriff 701 Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $2,560,294 $ 2,611,374 $ 51,080 42% nla $ 2,560,294 $ 2,611,374 $ 51,080 Revenues Tax Revenues - Current 6,070,246 12,385,861 6,315,615 42% 85% a) 14,568,591 14,206,458 (362,133) Tax Revenues - Prior 112,272 368,523 256,251 42% 137% b) 269,452 447,800 178,348 Federal Grants 8,333 (8,333) 42% n/a 20,000 20,000 State Grant 18,815 17,063 (1,752) 42% 38% 45,156 45,156 Transp. of State Wards 2,083 (2,083) 42% 0% 5,000 5,000 SB 1145 806,591 967,910 161,319 42% 50% 1,935,819 1,935,819 Des Cty Court Security 53,750 53,585 (165) 42% 42% 129,000 129,000 Des Cty Juvenile Contract 10,000 904 (9,096) 42% 4% 24,000 24,000 Transport 2,313 2,313 42% n/a 2,313 2,313 DC Fair & Expo Center 5,415 5,415 42% n/a 5,415 5,415 Local Gov't Pmts 2,235 2,235 42% n/a 2,235 2,235 Inmate Commissary Fees 25,000 20,383 (4,617) 42% 34% 60,000 60,000 - Work Center Work Crews 62,500 14,355 (48,145) 42% 10% c) 150,000 75,000 (75,000) Concealed Handgun Classes 667 1,225 558 42% n/a 1,600 1,600 Soc Sec Incentive -Fed 1,667 2,800 1,133 42% 70% 4,000 4,000 - Miscellaneous 208 1,342 1,134 42% 268% 500 4,026 3,526 Oregon Mentors 214 214 42% n/a 500 500 Medical Services Reimb 5,000 5,437 437 42% 45% 12,000 12,000 Restitution 438 254 (184) 42% 24% 1,050 1,050 Sheriff Fees 64,006 61,248 (2,758) 42% 40% 153,615 153,615 Interest 18,750 11,420 (7,330) 42% 25% 45,000 45,000 Interest on Unsegregated 1,500 5,120 3,620 42% 142% 3,600 10,600 7,000 Rentals 13,676 18,236 4,560 42% 56% d) 32,824 62,824 30,000 Donations 48 48 42% n/a 48 48 Total Revenues 7,275,502 13,945,889 6,670,387 42% 80% 17,461,207 17,253,459 (207,748) TOTAL RESOURCES 9,835,796 16,557,263 6,721,467 42% 83% 20,021,501 19,864,833 (156,668) REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 8,342,293 Exp. % 7,016,822 1,325,471 42% 35% e) 20,021,501 17,629,462 2,392,039 TOTAL REQUIREMENTS 8,342,293 7,016,822 1,325,471 42% 35% 20,021,501 17,629,462 2,392,039 NET (Resources - Requirements) 1,493,503 9,540,441 8,046,938 - 2,235,372 2,235,372 a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates 2.5% variance from budget. b) Delinquent FY 2008 taxes exceeded amounts estimated. c) Expect revenue to increase as work crews expand but work crew revenue will be Tess than budgeted. d) Rental receipts from 911 not included in FY 2009 budget. e) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for first quarter were less than budgeted. Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $2,560,294 $ 2,611,374 $ 51,080 42% nla $ 2,560,294 $ 2,611,374 $ 51,080 Revenues Tax Revenues - Current 6,070,246 12,385,861 6,315,615 42% 85% a) 14,568,591 14,206,458 (362,133) Tax Revenues - Prior 112,272 368,523 256,251 42% 137% b) 269,452 447,800 178,348 Federal Grants 8,333 (8,333) 42% n/a 20,000 20,000 State Grant 18,815 17,063 (1,752) 42% 38% 45,156 45,156 Transp. of State Wards 2,083 (2,083) 42% 0% 5,000 5,000 SB 1145 806,591 967,910 161,319 42% 50% 1,935,819 1,935,819 Des Cty Court Security 53,750 53,585 (165) 42% 42% 129,000 129,000 Des Cty Juvenile Contract 10,000 904 (9,096) 42% 4% 24,000 24,000 Transport 2,313 2,313 42% n/a 2,313 2,313 DC Fair & Expo Center 5,415 5,415 42% n/a 5,415 5,415 Local Gov't Pmts 2,235 2,235 42% n/a 2,235 2,235 Inmate Commissary Fees 25,000 20,383 (4,617) 42% 34% 60,000 60,000 - Work Center Work Crews 62,500 14,355 (48,145) 42% 10% c) 150,000 75,000 (75,000) Concealed Handgun Classes 667 1,225 558 42% n/a 1,600 1,600 Soc Sec Incentive -Fed 1,667 2,800 1,133 42% 70% 4,000 4,000 - Miscellaneous 208 1,342 1,134 42% 268% 500 4,026 3,526 Oregon Mentors 214 214 42% n/a 500 500 Medical Services Reimb 5,000 5,437 437 42% 45% 12,000 12,000 Restitution 438 254 (184) 42% 24% 1,050 1,050 Sheriff Fees 64,006 61,248 (2,758) 42% 40% 153,615 153,615 Interest 18,750 11,420 (7,330) 42% 25% 45,000 45,000 Interest on Unsegregated 1,500 5,120 3,620 42% 142% 3,600 10,600 7,000 Rentals 13,676 18,236 4,560 42% 56% d) 32,824 62,824 30,000 Donations 48 48 42% n/a 48 48 Total Revenues 7,275,502 13,945,889 6,670,387 42% 80% 17,461,207 17,253,459 (207,748) TOTAL RESOURCES 9,835,796 16,557,263 6,721,467 42% 83% 20,021,501 19,864,833 (156,668) REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 8,342,293 Exp. % 7,016,822 1,325,471 42% 35% e) 20,021,501 17,629,462 2,392,039 TOTAL REQUIREMENTS 8,342,293 7,016,822 1,325,471 42% 35% 20,021,501 17,629,462 2,392,039 NET (Resources - Requirements) 1,493,503 9,540,441 8,046,938 - 2,235,372 2,235,372 a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates 2.5% variance from budget. b) Delinquent FY 2008 taxes exceeded amounts estimated. c) Expect revenue to increase as work crews expand but work crew revenue will be Tess than budgeted. d) Rental receipts from 911 not included in FY 2009 budget. e) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for first quarter were less than budgeted. RESOURCES: Beg. Net Working Capital $ 1,169,561 $ 1,178,512 $ 8,951 42% n/a $ 1,169,561 $ 1,178,512 $ 8,951 Revenues Tax Revenues - Current 2,957,014 6,058,900 3,101,886 42% 85% a) 7,096,836 6,949,467 (147,369) Tax Revenues - Prior 53,660 205,669 152,009 42% 160% b) 128,785 232,400 103,615 Federal Grants 11,875 10,945 (930) 42% 38% 28,500 28,500 US Forest Service 30,000 18,000 (12,000) 42% 25% 72,000 72,000 State Grant 33,080 36,637 3,557 42% 46% 79,392 79,392 - SB #1065 Court Assessment 27,917 23,544 (4,373) 42% 35% 67,000 67,000 Marine Board License Fee 41,227 (41,227) 42% 0% c) 98,944 98,944 Narcotic Task Force 45,833 27,500 (18,333) 42% 25% d) 110,000 27,500 (82,500) Des Cty General Fund Grnt 89,575 (89,575) 42% 0% e) 214,980 214,980 Des Cty Transient Room Tax 1,014,592 1,014,592 (0) 42% 42% 2,435,020 2,435,020 Des Cty Other Grant 52,570 (52,570) 42% 0% f) 126,167 126,167 City of Sisters 163,856 166,673 2,817 42% 42% 393,255 393,255 Des Cty Tax/Fin Contract 1,146 (1,146) 42% 0% 2,750 2,750 Des Cty CDD Contract 22,652 22,651 (1) 42% 42% 54,365 54,365 Des Cty Solid Waste Cntrt 22,652 22,651 (1) 42% 42% 54,365 54,365 Des Cty Clerk/Election 1,250 2,026 776 42% 68% 3,000 3,000 Security & Traffic Reimb 10,833 1,316 (9,517) 42% 5% 26,000 26,000 Seat Belt Program 2,500 3,325 825 42% 55% 6,000 6,000 Miscellaneous 1,042 4,424 3,382 42% n/a 2,500 13,655 11,155 Sheriff Fees 2,083 2,825 742 42% n/a 5,000 5,000 Court Fines & Fees 35,417 48,874 13,457 42% 57% 85,000 85,000 Impound Fees 31,250 26,700 (4,550) 42% 36% 75,000 75,000 Interest 12,500 (1,169) (13,669) 42% -4% 30,000 30,000 Interest on Unsegregated 1,000 2,504 1,504 42% 104% 2,400 5,400 3,000 Grants - Private - 6,000 6,000 42% n/a 6,000 6,000 Sale of Equip & Material 417 626 209 42% 63% 1,000 1,000 Total Revenues 4,665,941 7,705,213 3,039,272 42% 69% 11,198,259 11,092,160 (106,099) Sheriff 702 Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. % TOTAL RESOURCES 5,835,502 8,883,724 3,048,222 42% 72% 12,367,820 12,270,672 (97,148) REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 5,153,258 TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. % 4,966,724 186,534 42% 40% g) 12,367,820 11,232,994 1,134,826 5,153,258 4,966,724 186,534 42% 40% 12,367,820 11,232,994 1,134,826 682,244 3,917,001 3,234,757 - 1,037,678 1,037,678 a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates a 2.1 % variance from udget. b) Delinquent FY 2008 taxes exceeded amounts estimated. c) Marine Board fees for marine patrol are received semi-annually in Feb. and June. d) Additional Byrne Grant revenue will not be received this year. e) Payment from Deschutes County (General Fund) will be made in June 2009. f) Court fines and fees collected by Justice Court in excess of amount transferred to Justice Court Fund to be paid in June 2009 g) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for first quarter were less than budgeted. Year End Budget Projection Variance TOTAL RESOURCES 5,835,502 8,883,724 3,048,222 42% 72% 12,367,820 12,270,672 (97,148) REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 5,153,258 TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. % 4,966,724 186,534 42% 40% g) 12,367,820 11,232,994 1,134,826 5,153,258 4,966,724 186,534 42% 40% 12,367,820 11,232,994 1,134,826 682,244 3,917,001 3,234,757 - 1,037,678 1,037,678 a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates a 2.1 % variance from udget. b) Delinquent FY 2008 taxes exceeded amounts estimated. c) Marine Board fees for marine patrol are received semi-annually in Feb. and June. d) Additional Byrne Grant revenue will not be received this year. e) Payment from Deschutes County (General Fund) will be made in June 2009. f) Court fines and fees collected by Justice Court in excess of amount transferred to Justice Court Fund to be paid in June 2009 g) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for first quarter were less than budgeted. HEALTH Statement of Financial Operating Data Five Months Ended November 30, 2008 RESOURCES: Beg. Net Working Capital $ 707,000 $ 972,436 $ 265,436 100% 138% Revenues Medicare Reimbursement 1,667 252 (1,415) 42% 6% a) 4,000 4,000 - State Grant 664,089 665,194 1,105 42% 42% b) 1,593,814 1,852,066 258,252 Child Dev & Rehab Center 14,474 (14,474) 42% 0% c) 34,737 34,737 State Miscellaneous 110,764 82,205 (28,559) 42% 31% d) 265,834 257,425 (8,409) STARS Foundation - 2,650 2,650 42% n/a 2,650 2,650 OMAP 112,500 129,451 16,951 42% 48% 270,000 270,000 Family Planning Exp Proj 197,917 153,392 (44,525) 42% 32% e) 475,000 475,000 Grants 18,008 18,008 42% n/a 18,008 18,008 Contract Payments/ESD 3,333 (3,333) 42% 0% f) 8,000 8,000 Miscellaneous 520 520 42% n/a 600 600 Patient Insurance Fees 38,104 57,770 19,666 42% 63% g) 91,450 91,450 Health Dept/Patient Fees 92,708 65,260 (27,448) 42% 29% 222,500 222,500 Vital Records -Birth 16,667 14,665 (2,002) 42% 37% 40,000 40,000 Vital Records -Death 39,167 43,855 4,688 42% 47% 94,000 94,000 Interest on Investments 15,833 12,560 (3,273) 42% 33% 38,000 38,000 Donations 3,792 2,809 (983) 42% 31% 9,100 9,100 Interfund Contract 52,601 27,220 (25,381) 42% 22% h) 126,242 129,878 3,636 Administrative Fee 11,250 11,250 - 42% 42% 27,000 27,000 Interfund Grant - 42% n/a Total Revenues 1,374,866 1,287,062 (87,804) 42% 39% 3,299,677 3,574,414 274,737 Revised Year to Date Budget Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ 707,000 $ 972,436 $ 265,436 100% 138% Revenues Medicare Reimbursement 1,667 252 (1,415) 42% 6% a) 4,000 4,000 - State Grant 664,089 665,194 1,105 42% 42% b) 1,593,814 1,852,066 258,252 Child Dev & Rehab Center 14,474 (14,474) 42% 0% c) 34,737 34,737 State Miscellaneous 110,764 82,205 (28,559) 42% 31% d) 265,834 257,425 (8,409) STARS Foundation - 2,650 2,650 42% n/a 2,650 2,650 OMAP 112,500 129,451 16,951 42% 48% 270,000 270,000 Family Planning Exp Proj 197,917 153,392 (44,525) 42% 32% e) 475,000 475,000 Grants 18,008 18,008 42% n/a 18,008 18,008 Contract Payments/ESD 3,333 (3,333) 42% 0% f) 8,000 8,000 Miscellaneous 520 520 42% n/a 600 600 Patient Insurance Fees 38,104 57,770 19,666 42% 63% g) 91,450 91,450 Health Dept/Patient Fees 92,708 65,260 (27,448) 42% 29% 222,500 222,500 Vital Records -Birth 16,667 14,665 (2,002) 42% 37% 40,000 40,000 Vital Records -Death 39,167 43,855 4,688 42% 47% 94,000 94,000 Interest on Investments 15,833 12,560 (3,273) 42% 33% 38,000 38,000 Donations 3,792 2,809 (983) 42% 31% 9,100 9,100 Interfund Contract 52,601 27,220 (25,381) 42% 22% h) 126,242 129,878 3,636 Administrative Fee 11,250 11,250 - 42% 42% 27,000 27,000 Interfund Grant - 42% n/a Total Revenues 1,374,866 1,287,062 (87,804) 42% 39% 3,299,677 3,574,414 274,737 Revised Year End Budget Projection Variance $ 707,000 $ 972,436 $ 265,436 Transfers In -Reserve Fund 10,417 (10,417) 42% 0% 25,000 25,000 Transfers In -General Fund 1,100,515 1,100,515 - 42% 42% 2,641,236 2,641,236 TOTAL RESOURCES 3,192,798 3,360,014 177,633 42% 50% 6,672,913 7,213,086 540,173 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. % 1,893,570 1,905,636 (12,066) 42% 42% 4,544,569 4,536,160 586,054 564,575 21,479 42% 40% 1,406,529 1,456,529 31,250 26,667 4,583 42% 36% 75,000 75,000 62,500 37,500 25,000 42% 25% 150,000 150,000 207,006 207,006 42% n/a 496,815 8,409 (50,000) 496,815 2,780,380 2,534,378 246,002 42% 38% 6,672,913 6,217,689 455,224 412,418 825,635 423,634 a) Corrections required to DCHD Medicare status, application process. Claims currently on hold. b) Projection includes revisons 1 - 5 to State Grant. c) Payments received quarterly during the October 08 through September 09 contract period. d) MAC State grant not yet received for year. Projected to meet budgeted revenue. e) Payments are received one month in arrears. f) Contract not yet signed. g) Revenues trend ahead of YTD budget due to flu vaccinations. h) Payments normally received 30 days after the end of each quarter. 995,397 995,397 RESOURCES: Beg. Net Working Capital $ 2,750,000 $ 2,695,308 $ (54,692) 100% 98% $ 2,750,000 $ 2,695,308 $ (54,692) Revenues Marriage Licenses 2,292 2,650 358 42% 48% 5,500 5,500 MENTAL HEALTH Statement of Financial Operating Data Five Months Ended November 30, 2008 Revised Year to Date Budget Actual Variance FY % Coll. % Revised Year End Budget Projection Variance Divorce Filing Fees 52,083 52,541 458 42% 42% 125,000 125,000 Domestic Partnership Fee 833 50 (783) 42% n/a 2,000 2,000 Federal Grants 100,622 (12,815) (113,437) 42% -5% a)b) 241,492 229,184 (12,308) State Grants 2,193,078 2,107,418 (85,660) 42% 40% c) 5,263,386 5,110,476 (152,910) State Miscellaneous 74,882 53,385 (21,497) 42% 30% d) 179,716 179,716 Title 19 125,294 155,727 30,433 42% 52% 300,705 300,705 Liquor Revenue 44,167 36,309 (7,858) 42% 34% 106,000 106,000 School Districts 41,667 20,700 (20,967) 42% 21% e) 100,000 70,000 (30,000) Contract Payments - 3,510 3,510 42% n/a 3,510 3,510 Miscellaneous 36,583 27,719 (8,864) 42% 32% 87,800 87,800 Patient Insurance Fees 90,625 50,906 (39,719) 42% 23% 217,500 247,500 30,000 Patient Fees 4,792 3,767 (1,025) 42% 33% 11,500 11,500 Interest on Investments 30,417 40,149 9,732 42% 55% 73,000 83,000 10,000 Rentals 6,875 5,000 (1,875) 42% 30% 16,500 16,500 Donations 4,167 (4,167) 42% 0% 10,000 3,500 (6,500) Interfund Contract 1,300 1,300 42% 42% 3,120 3,120 Administrative Fee 1,207,000 1,198,385 (8,615) 42% 41% 2,896,800 2,921,800 25,000 Crime Prevention Services 59,952 41,214 (18,738) 42% 29% 143,884 143,884 Total Revenues Transfers In -General Fund Transfers In -Other TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency 4,076,629 3,787,915 (288,714) 42% 39% 9,783,903 9,650,695 (133,208) 646,208 646,208 (0) 42% 42% 1,550,899 1,550,899 189,094 211,177 22,083 42% 47% 453,825 506,825 53,000 7,661,931 7,340,607 (321,324) 42% 50% 14,538,627 14,403,727 (134,900) Exp. % 3,522,428 3,292,086 230,342 42% 39% f) 8,453,826 8,050,000 403,826 1,805,683 1,387,326 418,357 42% 32% 4,333,638 4,150,000 183,638 42 42 42% 0% 100 100 62,500 37,500 25,000 42% 25% 150,000 150,000 667,110 667,110 42% n/a 1,601,063 1,601,063 TOTAL REQUIREMENTS 6,057,763 4,716,912 1,340,851 42% 32% 14,538,627 12,350,000 2,188,627 NET (Resources - Requirements) 1,604,168 2,623,695 1,019,527 - 2,053,727 2,053,727 a) Negative variance due to an adjustment for over -accrual of FY 2008 revenue. b) Grant billing paid quarterly, in arrears. Payment of $35,785 expected in December. c) Department of Human Services FY 08/09 budget reduction. d) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment. e) Services to school districts commence at start of school year and are billed monthly in arrears. f) Anticipated salary savings due to unfilled positions. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY Coll. RESOURCES: Beg. Net Working Capital $ (2,777,224) Revenues Admin -Operations 14,688 Admin -GIS 2,083 Admin -Code Enforcement 128,542 Building Safety 717,375 Electrical 189,635 Contract Services 221,667 Env Health -On Site Prog 304,042 Env Health-Lic Facilities 285,479 Env Health - Drinking H2O 32,070 Planning -Current 575,615 Planning -Long Range 252,415 Total Revenues Trans In -CDD Reserve Trans In -CDD Bldg/Elec Trans In -CDD Gen Fund Trans In -Newberry (297) Trans In -Other TOTAL RESOURCES Budget Year End Projection Variance $(2,667,072) $ 110,152 100% 96% $(2,777,224) $(2,667,072) 110,152 (4,411) 921 91,506 471,756 125,011 90,201 133,757 77,485 26,278 307,451 213,857 (19,099) (1,162) (37,036) (245,619) (64,624) (131,466) (170,285) (207,994) (5,792) (268,164) (38,558) 2,723,611 1,034,213 940,719 34,464 42 42% 42% 42% 42% 42% 42% 42% 42% 42% 42% 42% -13% 18% 30% 27% 27% 17% 18% 11% 34% 22% 35% a) b) c) c) c) d) c) e) d) c) c) 35,250 5,000 308,500 1,721,700 455,125 532,000 729,700 685,150 76,967 1,381,475 605,795 20,000 2,200 220,000 1,132, 000 300,000 216,000 321,000 685,150 76,967 938,000 468,000 (15,250) (2,800) (88,500) (589,700) (155,125) (316,000) (408,700) (443,475) (137,795) 1,533,812 (1,189,799) 42% 23% 6,536,662 4,379,317 (2,157,345) 1,399,756 365,543 42% 1,144,255 203,536 42% 83,333 83,333 0% 131,666 97,202 0% (42) 0% REQUIREMENTS: EXPENDITURES & TRANSFERS Admin -Operations Division Admin -GIS Division Admin -Code Enforcement Building Safety Division Electrical Division Contract Services Env Health -On Site Pgm Env Health-Lic Facilities Env Health - Drinking H2O EPA Grant Planning -Current Division Planning -Long Range Div Transfers Out (D/S Fund) Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Revenues Expenditures Net from Operations 1,955,825 1,625,750 (330,075) 42% 895,083 845,053 110,313 101,304 102,473 93,662 451,542 437,636 149,900 116,999 119,168 139,053 143,145 120,775 226,088 210,652 36,690 33,230 34,531 28,410 423,080 374,039 234,912 203,613 150,000 576,030 50,030 9,009 8,811 13,906 32,901 (19,885) 22,370 15,436 3,460 6,121 49,041 31,299 42% 42% 42% 42% 42% 42% 42% 42% 42% 42% 42% 42% 56% 2,482,111 2,482,111 51% 2,257,725 2,257,725 n/a f) 0 200,000 159% g) 82,714 131,666 100 0% 19% 8,582,088 6,783,747 (1,798,341) 200,000 48,952 (100) Exp. % 39% h) h) h) 40% 1) 33% h) 49% h) h) 39% h) 38% h) 34% h) h) 36% h) 38% 38% 35% 37% 86% 576,030 42% n/a 3,502,955 2,854,426 798,529 42% (1,547,130) (1,228,676) 468,454 1,533,812 2,854,426 (1,320,614) 33% 2,148,200 264,751 245,934 1,083,700 359,761 286,002 343,547 542,610 88,057 82,875 1,015,391 563,788 175,000 1,382,472 2,080,752 249,186 235,000 1,176,165 240,165 185,862 324,000 510,000 83,000 78,000 858,085 565,000 175,000 67,448 15,565 10,934 (92,465) 119,596 100,140 19,547 32,610 5,057 4,875 157,306 (1,212) 1,382,472 8,582,088 6,760,215 1,821,873 23,532 23,532 4,379,317 6,760,215 (2,380,898) a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest. b) Payments for custom GIS work are received as work is requested. c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget. d) Revenue is received as clients are billed, usually lagging 1-2 months behind. Projected below budget (Contract Svcs). e) Revenue is received primarily in January and February after license renewal statements are mailed out. f) A transfer from the General Fund will begin in November. g) Payments are received in installments or as billed. Funds to be transferred in from Fund 297. h) Year end figures adjusted downward to reflect anticipated personnel reduction and reduced work week (36 hours). i) Expenses increased due to the shift of staffing from Contract Services and Electrical to Building Safety. RESOURCES: Beg. Net Working Capital Revenues System Development Ch Mineral Lease Royalties Forest Receipts State Grant Motor Vehicle Revenue City of Bend City of Redmond City of Sisters City of La Pine Miscellaneous Road Vacations Interest on Investments Donations Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management Inter -fund: Forester Car Washes Sale of Eqp & Material Sale of Public Lands Total Revenues Trans In - CDD Trans In - Solid Waste Trans In -Road Imp Res ROAD Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. % $ 6,108,195 8,333 2,083 208,333 703,878 3,541,667 104,167 166,667 20,833 16,667 417 52,083 1,017 362,500 125,000 41,667 35,417 39,583 9,167 1,458 281,250 83 $ 6,392,830 1,386 4,095 1,689,307 3,221,397 206,121 11,103 17,051 87,637 84,973 660 377,162 $ 284,635 100% 105% $ 6,108,195 $ 6,392,830 S 284,635 (6,947) 2,012 (208,333) 985,429 (320,270) 101,954 (166,667) (20,833) 11,103 384 (417) 35,554 (1,017) (362,500) (40,027) (41,667) (35,417) (39,583) (9,167) (798) 95,912 (83) 5,722,270 10,829 358,946 2,434 5,700,893 215,368 42% 7% 20,000 20,000 42% n/a 5,000 5,000 42% 0% a) 500,000 500,000 42% 100% b) 1,689,306 1,689,307 1 42% 38% 8,500,000 8,500,000 42% 82% c) 250,000 250,000 42% 0% c) 400,000 400,000 42% 0% c) 50,000 50,000 42% n/a c) 20,000 20,000 42% 43% 40,000 40,000 42% 0% 1,000 1,000 42% 70% 125,000 125,000 42% 0% 2,440 2,440 42% 0% d) 870,000 870,000 42% 28% e) 300,000 300,000 42% 0% d) 100,000 100,000 42% 0% d) 85,000 85,000 42% 0% d) 95,000 95,000 42% 0% d) 22,000 22,000 42% n/a e) 3,500 3,500 42% 56% e) 675,000 675,000 42% 0% 200 200 (21,377) 42% 42% 13,733,446 13,753,447 20,001 (10,829) (143,578) (2,434) TOTAL RESOURCES 12,202,674 12,309,091 REQUIREMENTS: Expenditures Personal Services 2,344,613 Materials and Services 3,173,297 Capital Outlay 2,260,652 Transfers Out 125,000 Contingency 735,997 TOTAL REQUIREMENTS NET (Resources - Requirements) 2,288,585 3,151,131 42% 0% 42% 25% 42% 0% 25,990 f) 861,470 5,841 25,990 861,470 5,841 106,417 42% 59% 20,734,942 21,039,578 304,636 56,028 22,166 2,260,652 125,000 735,997 8,639,559 5,439,716 42% 42% 42% 42% 42% Exp. % 41% 41% g) 0% g) 0% n/a 5,627,071 7,615,913 5,425,565 300,000 1,766,393 5,627,071 7,615,913 5,425,565 300,000 - 1,766,393 3,199,843 42% 26% 20,734,942 18,968,549 1,766,393 3,563,115 6,869,375 3,306,260 a) Annual payment to be received in January 2009. b) Senate Bill 994 ODOT pmt 11/01/08 $1,230,565 balance STP due upon billing c) Billing upon completion of work. d) Payment to be received in June 2009 from various funds e) Billed to County departments monthly in arrears. f) Payment to be received quarterly from Solid Waste g) Seasonal expense includes overlays to occur Spring 2009 2,071,029 2,071,029 Year End Budget Projection Variance $ 284,635 100% 105% $ 6,108,195 $ 6,392,830 S 284,635 (6,947) 2,012 (208,333) 985,429 (320,270) 101,954 (166,667) (20,833) 11,103 384 (417) 35,554 (1,017) (362,500) (40,027) (41,667) (35,417) (39,583) (9,167) (798) 95,912 (83) 5,722,270 10,829 358,946 2,434 5,700,893 215,368 42% 7% 20,000 20,000 42% n/a 5,000 5,000 42% 0% a) 500,000 500,000 42% 100% b) 1,689,306 1,689,307 1 42% 38% 8,500,000 8,500,000 42% 82% c) 250,000 250,000 42% 0% c) 400,000 400,000 42% 0% c) 50,000 50,000 42% n/a c) 20,000 20,000 42% 43% 40,000 40,000 42% 0% 1,000 1,000 42% 70% 125,000 125,000 42% 0% 2,440 2,440 42% 0% d) 870,000 870,000 42% 28% e) 300,000 300,000 42% 0% d) 100,000 100,000 42% 0% d) 85,000 85,000 42% 0% d) 95,000 95,000 42% 0% d) 22,000 22,000 42% n/a e) 3,500 3,500 42% 56% e) 675,000 675,000 42% 0% 200 200 (21,377) 42% 42% 13,733,446 13,753,447 20,001 (10,829) (143,578) (2,434) TOTAL RESOURCES 12,202,674 12,309,091 REQUIREMENTS: Expenditures Personal Services 2,344,613 Materials and Services 3,173,297 Capital Outlay 2,260,652 Transfers Out 125,000 Contingency 735,997 TOTAL REQUIREMENTS NET (Resources - Requirements) 2,288,585 3,151,131 42% 0% 42% 25% 42% 0% 25,990 f) 861,470 5,841 25,990 861,470 5,841 106,417 42% 59% 20,734,942 21,039,578 304,636 56,028 22,166 2,260,652 125,000 735,997 8,639,559 5,439,716 42% 42% 42% 42% 42% Exp. % 41% 41% g) 0% g) 0% n/a 5,627,071 7,615,913 5,425,565 300,000 1,766,393 5,627,071 7,615,913 5,425,565 300,000 - 1,766,393 3,199,843 42% 26% 20,734,942 18,968,549 1,766,393 3,563,115 6,869,375 3,306,260 a) Annual payment to be received in January 2009. b) Senate Bill 994 ODOT pmt 11/01/08 $1,230,565 balance STP due upon billing c) Billing upon completion of work. d) Payment to be received in June 2009 from various funds e) Billed to County departments monthly in arrears. f) Payment to be received quarterly from Solid Waste g) Seasonal expense includes overlays to occur Spring 2009 2,071,029 2,071,029 RESOURCES: Beg. Net Working Capital Revenues ADULT PAROLE & PROBATION Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. % $ 663,144 $ 700,907 $ 37,763 100% 106% $ 663,144 $ 700,907 $ 37,763 State Miscellaneous 13,704 23,305 9,601 42% 71% a) 32,890 32,890 SB 1145 1,209,977 1,451,865 241,888 42% 50% b) 2,903,945 2,903,945 Probation Work Crew Fees 14,167 18,528 4,361 42% 54% 34,000 34,000 Miscellaneous 2,083 1,265 (818) 42% 25% 5,000 5,000 Electronic Monitoring Fee 45,833 69,446 23,613 42% 63% c) 110,000 110,000 Probation Superv. Fees 104,167 103,705 (462) 42% 41% 250,000 250,000 Interest on Investments 11,735 15,126 3,391 42% 54% 28,165 28,165 Crime Prevention Services 6,250 6,250 42% n/a 25,000 25,000 Drug Court - Byme 20,833 (20,833) 42% 0% d) 50,000 50,000 Total Revenues 1,422,499 1,689,489 266,990 42% 49% 3,414,000 3,439,000 25,000 Transfers In -General Fund 65,449 65,449 0 42% 42% 157,078 157,078 Transfers In -Video Lottery 44,167 44,167 (0) 42% 42% 106,000 106,000 Transfers In -Sheriff 20,833 12,500 (8,333) 42% 25% 50,000 50,000 TOTAL RESOURCES 2,216,092 2,512,512 296,420 42% 57% 4,390,222 4,452,985 62,763 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency Exp. % 1,331,854 1,223,402 108,452 42% 38% 3,196,449 3,196,449 288,441 321,416 (32,975) 42% 46% 692,259 692,259 42 42 42% 0% 100 208,923 208,923 42% n/a 501,414 100 501,414 TOTAL REQUIREMENTS 1,829,260 1,544,818 284,442 42% 35% 4,390,222 3,888,708 501,514 NET (Resources - Requirements) 386,832 967,694 580,862 564,277 564,277 a) Received two quarters of subsidy with one years worth of AIP funds. b) Funding for two quarters received. c) Increased use of EMD, in lieu of jail sanctions. Increase court request for EMD. d) Byrne grant quarterly report due 10/31/08; funds will be released - Amount released will be $5,816.25. Year End Budget Projection Variance $ 663,144 $ 700,907 $ 37,763 100% 106% $ 663,144 $ 700,907 $ 37,763 State Miscellaneous 13,704 23,305 9,601 42% 71% a) 32,890 32,890 SB 1145 1,209,977 1,451,865 241,888 42% 50% b) 2,903,945 2,903,945 Probation Work Crew Fees 14,167 18,528 4,361 42% 54% 34,000 34,000 Miscellaneous 2,083 1,265 (818) 42% 25% 5,000 5,000 Electronic Monitoring Fee 45,833 69,446 23,613 42% 63% c) 110,000 110,000 Probation Superv. Fees 104,167 103,705 (462) 42% 41% 250,000 250,000 Interest on Investments 11,735 15,126 3,391 42% 54% 28,165 28,165 Crime Prevention Services 6,250 6,250 42% n/a 25,000 25,000 Drug Court - Byme 20,833 (20,833) 42% 0% d) 50,000 50,000 Total Revenues 1,422,499 1,689,489 266,990 42% 49% 3,414,000 3,439,000 25,000 Transfers In -General Fund 65,449 65,449 0 42% 42% 157,078 157,078 Transfers In -Video Lottery 44,167 44,167 (0) 42% 42% 106,000 106,000 Transfers In -Sheriff 20,833 12,500 (8,333) 42% 25% 50,000 50,000 TOTAL RESOURCES 2,216,092 2,512,512 296,420 42% 57% 4,390,222 4,452,985 62,763 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency Exp. % 1,331,854 1,223,402 108,452 42% 38% 3,196,449 3,196,449 288,441 321,416 (32,975) 42% 46% 692,259 692,259 42 42 42% 0% 100 208,923 208,923 42% n/a 501,414 100 501,414 TOTAL REQUIREMENTS 1,829,260 1,544,818 284,442 42% 35% 4,390,222 3,888,708 501,514 NET (Resources - Requirements) 386,832 967,694 580,862 564,277 564,277 a) Received two quarters of subsidy with one years worth of AIP funds. b) Funding for two quarters received. c) Increased use of EMD, in lieu of jail sanctions. Increase court request for EMD. d) Byrne grant quarterly report due 10/31/08; funds will be released - Amount released will be $5,816.25. RESOURCES: Beg. Net Working Capital Revenues Federal Grants Title IV - Family Sup/Pres HealthyStart Medicaid Child Care Block Grant Level 7 Services Juvenile Crime Prevention State Prevention Funds HealthyStart /R -S -G OCCF Grant Miscellaneous Court Fines & Fees Interest on Investments Grants -Private Total Revenues Trans from General Fund Trans from GF -Other Total Transfers In COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY % Coll. $ 571,035 98,656 15,688 54,167 31,525 72,997 165,438 57,292 152,507 308,040 3,333 10,000 10,417 4,167 $ 532,187 $ (38,848) 100% 93% $ 571,035 $ 532,187 $ (38,848) 131,220 32,564 42% 18,601 2,913 42% 23,655 (30,512) 42% 8,719 (22,806) 42% 122,488 49,491 42% 168,564 3,126 42% 43,750 (13,542) 42% 357,117 204,610 42% 729,986 421,946 42% 2,950 (383) 42% 25,947 15,947 42% 14,962 4,545 42% - (4,167) 42% 984,227 1,647,959 663,732 42% 146,373 146,373 2,871 1,723 55% 49% 18% 12% 70% 42% 32% 98% 99% 37% 108% 60% 0% 70% - 42% 42% (1,148) 42% 25% 149,244 148,096 (1,148) 42% 41% TOTAL RESOURCES 1,704,506 2,328,242 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency 236,726 951,422 42 183,213 205,671 686,296 a) a) b) a) a) a) f)g) b) c)g) d) e) 236,775 37,652 130,000 75,661 175,193 397,050 137,500 366,017 739,295 8,000 24,000 25,000 10,000 310,560 40,982 95,000 87,779 201,546 471,171 187,499 357,117 876,986 8,000 75,000 40,000 5,000 73,785 3,330 (35,000) 12,118 26,353 74,121 49,999 (8,900) 137,691 51,000 15,000 (5,000) 2,362,143 2,756,640 394,497 351,295 351,295 6,891 6,891 358,186 358,186 623,736 42% 71% 3,291,364 3,647,013 355,649 31,055 265,126 42 183,213 Exp. % 42% 36% i) 568,142 42% 30% g)h)i) 2,283,412 42% 0% 100 42% n/a 439,710 519,399 2,661,177 48,743 (377,765) 100 439,710 TOTAL REQUIREMENTS 1,371,403 891,967 479,436 42% 27% 3,291,364 3,180,576 110,788 NET (Resources - Requirements) 333,103 1,436,275 1,103,172 a) FY 2008 revenues received and reported in FY 2009. b) Medicaid revenue projected to be less than budget. c) Circuit Court fees increased to Mary's Place. d) Interest revenue will exceed budget because of increase in cash balance. e) Youth conference donations projected to be Tess. f) Safe & Drug Free Schools grant amount is $100,000 - budgeted @ $50,000. g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees). h) Increase in discretionary spending of $129,766. i) Personnel reduced due to open position, and new hires. j) OCCF grants and M&S increased by $147,000 Community Schools grant. 466,437 466,437 Year End Budget Projection 'Jariance $ 532,187 $ (38,848) 100% 93% $ 571,035 $ 532,187 $ (38,848) 131,220 32,564 42% 18,601 2,913 42% 23,655 (30,512) 42% 8,719 (22,806) 42% 122,488 49,491 42% 168,564 3,126 42% 43,750 (13,542) 42% 357,117 204,610 42% 729,986 421,946 42% 2,950 (383) 42% 25,947 15,947 42% 14,962 4,545 42% - (4,167) 42% 984,227 1,647,959 663,732 42% 146,373 146,373 2,871 1,723 55% 49% 18% 12% 70% 42% 32% 98% 99% 37% 108% 60% 0% 70% - 42% 42% (1,148) 42% 25% 149,244 148,096 (1,148) 42% 41% TOTAL RESOURCES 1,704,506 2,328,242 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency 236,726 951,422 42 183,213 205,671 686,296 a) a) b) a) a) a) f)g) b) c)g) d) e) 236,775 37,652 130,000 75,661 175,193 397,050 137,500 366,017 739,295 8,000 24,000 25,000 10,000 310,560 40,982 95,000 87,779 201,546 471,171 187,499 357,117 876,986 8,000 75,000 40,000 5,000 73,785 3,330 (35,000) 12,118 26,353 74,121 49,999 (8,900) 137,691 51,000 15,000 (5,000) 2,362,143 2,756,640 394,497 351,295 351,295 6,891 6,891 358,186 358,186 623,736 42% 71% 3,291,364 3,647,013 355,649 31,055 265,126 42 183,213 Exp. % 42% 36% i) 568,142 42% 30% g)h)i) 2,283,412 42% 0% 100 42% n/a 439,710 519,399 2,661,177 48,743 (377,765) 100 439,710 TOTAL REQUIREMENTS 1,371,403 891,967 479,436 42% 27% 3,291,364 3,180,576 110,788 NET (Resources - Requirements) 333,103 1,436,275 1,103,172 a) FY 2008 revenues received and reported in FY 2009. b) Medicaid revenue projected to be less than budget. c) Circuit Court fees increased to Mary's Place. d) Interest revenue will exceed budget because of increase in cash balance. e) Youth conference donations projected to be Tess. f) Safe & Drug Free Schools grant amount is $100,000 - budgeted @ $50,000. g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees). h) Increase in discretionary spending of $129,766. i) Personnel reduced due to open position, and new hires. j) OCCF grants and M&S increased by $147,000 Community Schools grant. 466,437 466,437 SOLID WASTE Statement of Financial Operating Data Five Months Ended November 30, 2008 RESOURCES: Beg. Net Working Capital $ 1,221,164 $ 1,254,853 $ 33,689 100% 103% $ 1,221,164 $ 1,254,853 $ 33,689 Revenues State Grant 19,167 (19,167) 42% 0% a) 46,000 46,000 Miscellaneous 14,583 12,859 (1,724) 42% 37% 35,000 35,000 Refunds/Reimbursements 15,938 15,938 42% N/A b) 15,938 15,938 Franchise 3% Fees 83,333 27,095 (56,238) 42% 14% c) 200,000 200,000 Commercial Disp. Fees 697,798 584,411 (113,387) 42% 35% 1,674,716 1,674,716 Private Disposal Fees 653,214 624,866 (28,348) 42% 40% 1,567,714 1,567,714 Franchise Disposal Fees 2,011,003 1,667,851 (343,152) 42% 35% 4,826,406 4,826,406 Yard Debris 29,270 35,667 6,397 42% 51% d) 70,249 70,249 Special Waste 12,500 830 (11,670) 42% 3% e) 30,000 30,000 Interest 41,667 24,709 (16,958) 42% 25% 100,000 100,000 Sale of Equip & Material 20,833 51,285 30,452 42% 103% f) 50,000 60,000 10,000 Total Revenues 3,583,368 3,045,511 (537,857) 42% 35% 8,600,085 8,626,023 25,938 TOTAL RESOURCES 4,804,532 4,300,364 (504,168) 42% 44% 9,821,249 9,880,875 59,626 REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency Exp. % 756,248 741,955 14,293 42% 41% 1,814,996 1,814,996 1,836,524 1,558,509 278,015 42% 35% g) 4,407,657 4,407,657 404,912 408,859 (3,947) 42% 42% 971,788 971,788 100,302 28,225 72,077 42% 12% h) 240,725 240,725 775,613 215,368 560,245 42% 12% i) 1,861,470 1,861,470 218,589 218,589 42% n/a 524,613 - 524,613 TOTAL REQUIREMENTS 4,092,188 2,952,916 1,139,272 42% 30% 9,821,249 9,296,636 524,613 NET (Resources - Requirements) 712,344 1,347,448 635,104 584,239 584,239 a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009. b) Monies refunded from Cedar Creek landscaping contract. c) Franchise fees are due April 15, 2009. d) Seasonal collection of yard debris - will even out over the winter. e) Unpredictable revenue from asbestos and contaminated soil clean-ups. f) Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter. g) Some single, large budget items cause this number to fluctuate. h) Most capital items not yet purchased. i) Transfers are processed twice a year - Dec and June. Year to Date Budget Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ 1,221,164 $ 1,254,853 $ 33,689 100% 103% $ 1,221,164 $ 1,254,853 $ 33,689 Revenues State Grant 19,167 (19,167) 42% 0% a) 46,000 46,000 Miscellaneous 14,583 12,859 (1,724) 42% 37% 35,000 35,000 Refunds/Reimbursements 15,938 15,938 42% N/A b) 15,938 15,938 Franchise 3% Fees 83,333 27,095 (56,238) 42% 14% c) 200,000 200,000 Commercial Disp. Fees 697,798 584,411 (113,387) 42% 35% 1,674,716 1,674,716 Private Disposal Fees 653,214 624,866 (28,348) 42% 40% 1,567,714 1,567,714 Franchise Disposal Fees 2,011,003 1,667,851 (343,152) 42% 35% 4,826,406 4,826,406 Yard Debris 29,270 35,667 6,397 42% 51% d) 70,249 70,249 Special Waste 12,500 830 (11,670) 42% 3% e) 30,000 30,000 Interest 41,667 24,709 (16,958) 42% 25% 100,000 100,000 Sale of Equip & Material 20,833 51,285 30,452 42% 103% f) 50,000 60,000 10,000 Total Revenues 3,583,368 3,045,511 (537,857) 42% 35% 8,600,085 8,626,023 25,938 TOTAL RESOURCES 4,804,532 4,300,364 (504,168) 42% 44% 9,821,249 9,880,875 59,626 REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency Exp. % 756,248 741,955 14,293 42% 41% 1,814,996 1,814,996 1,836,524 1,558,509 278,015 42% 35% g) 4,407,657 4,407,657 404,912 408,859 (3,947) 42% 42% 971,788 971,788 100,302 28,225 72,077 42% 12% h) 240,725 240,725 775,613 215,368 560,245 42% 12% i) 1,861,470 1,861,470 218,589 218,589 42% n/a 524,613 - 524,613 TOTAL REQUIREMENTS 4,092,188 2,952,916 1,139,272 42% 30% 9,821,249 9,296,636 524,613 NET (Resources - Requirements) 712,344 1,347,448 635,104 584,239 584,239 a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009. b) Monies refunded from Cedar Creek landscaping contract. c) Franchise fees are due April 15, 2009. d) Seasonal collection of yard debris - will even out over the winter. e) Unpredictable revenue from asbestos and contaminated soil clean-ups. f) Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter. g) Some single, large budget items cause this number to fluctuate. h) Most capital items not yet purchased. i) Transfers are processed twice a year - Dec and June. Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 1,221,164 $ 1,254,853 $ 33,689 100% 103% $ 1,221,164 $ 1,254,853 $ 33,689 Revenues State Grant 19,167 (19,167) 42% 0% a) 46,000 46,000 Miscellaneous 14,583 12,859 (1,724) 42% 37% 35,000 35,000 Refunds/Reimbursements 15,938 15,938 42% N/A b) 15,938 15,938 Franchise 3% Fees 83,333 27,095 (56,238) 42% 14% c) 200,000 200,000 Commercial Disp. Fees 697,798 584,411 (113,387) 42% 35% 1,674,716 1,674,716 Private Disposal Fees 653,214 624,866 (28,348) 42% 40% 1,567,714 1,567,714 Franchise Disposal Fees 2,011,003 1,667,851 (343,152) 42% 35% 4,826,406 4,826,406 Yard Debris 29,270 35,667 6,397 42% 51% d) 70,249 70,249 Special Waste 12,500 830 (11,670) 42% 3% e) 30,000 30,000 Interest 41,667 24,709 (16,958) 42% 25% 100,000 100,000 Sale of Equip & Material 20,833 51,285 30,452 42% 103% f) 50,000 60,000 10,000 Total Revenues 3,583,368 3,045,511 (537,857) 42% 35% 8,600,085 8,626,023 25,938 TOTAL RESOURCES 4,804,532 4,300,364 (504,168) 42% 44% 9,821,249 9,880,875 59,626 REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency Exp. % 756,248 741,955 14,293 42% 41% 1,814,996 1,814,996 1,836,524 1,558,509 278,015 42% 35% g) 4,407,657 4,407,657 404,912 408,859 (3,947) 42% 42% 971,788 971,788 100,302 28,225 72,077 42% 12% h) 240,725 240,725 775,613 215,368 560,245 42% 12% i) 1,861,470 1,861,470 218,589 218,589 42% n/a 524,613 - 524,613 TOTAL REQUIREMENTS 4,092,188 2,952,916 1,139,272 42% 30% 9,821,249 9,296,636 524,613 NET (Resources - Requirements) 712,344 1,347,448 635,104 584,239 584,239 a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009. b) Monies refunded from Cedar Creek landscaping contract. c) Franchise fees are due April 15, 2009. d) Seasonal collection of yard debris - will even out over the winter. e) Unpredictable revenue from asbestos and contaminated soil clean-ups. f) Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter. g) Some single, large budget items cause this number to fluctuate. h) Most capital items not yet purchased. i) Transfers are processed twice a year - Dec and June. RESOURCES: Beginning Net Working Capital Revenues Inter -fund Charges: Risk Management Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance % of F1' % CoII. $2,500,000 $2,549,708 $49,708 100% 102% $2,500,000 $2,549,708 $49,708 General Liability 167,463 167,460 (3) 42% 42% 401,910 401,910 - Property Damage 119,289 119,290 1 42% 42% 286,294 286,294 Vehicle 74,724 74,519 (205) 42% 42% 179,338 179,338 Workers' Compensation 402,212 420,185 17,973 42% 44% 965,309 965,309 Unemployment 63,219 66,880 3,661 42% 44% 151,725 151,725 - Claims Reimb-Workers' Compensation 1,250 27,968 26,718 42% 932% 3,000 27,968 24,968 Claims Reimb-Gen Liab/Property 8,333 605 (7,728) 42% 3% 20,000 20,000 - Process Fee-Events/Parades 125 175 50 42% n/a 300 300 Miscellaneous 2,083 - (2,083) 42% 0% 5,000 5,000 Skid Car Training 10,417 3,990 (6,427) 42% 16% 25,000 25,000 Interest on Investments 20,833 35,194 14,361 42% 70% 50,000 50,000 TOTAL REVENUES 869,948 916,266 46,317 42% 44% 2,087,876 2,112,844 24,968 Transfers In -PERS Reserve 42 (2) 42% 0% 100 (100) TOTAL RESOURCES 3,369,990 3,465,973 95,983 42% 76% 4,587,976 4,662,552 74,576 Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit 3,657 Defense 1,050 Insurance 141,500 Loss Prevention 172 Total General Liability 541,667 146,378 541,667 42% 11% a) 1,300,000 900,000 400,000 PROPERTY DAMAGE Insurance 149,933 Repair / Replacement 3,000 Total Property Damage 139,583 152,933 139,583 42% 46% 335,000 350,000 (15,000) VEHICLE Professional Service 574 Repair / Replacement 13,718 Insurance 471 Loss Prevention 5,073 Total Vehicle 66,667 19,836 66,667 42% 12% b) 160,000 148,000 12,000 WORKERS' COMPENSATION Settlement / Benefit 321,676 Insurance 8,573 Loss Prevention 1,065 Miscellaneous 11,087 Workers' Comp Losses 55,401 Total Workers' Compensation 297,917 397,802 297,917 42% 56% c) 715,000 780,000 (65,000) UNEMPLOYMENT - Settlement/ Benefits 27,083 40,032 (12,949) 42% 62% d) 65,000 85,000 (20,000) Total Direct Insurance Costs 1,072,917 756,981 1,032,885 42% 29% 2,575,000 2,263,000 312,000 Insurance Administration: Personal Services 150,482 121,617 28,865 42% 34% 361,157 361,157 Materials & Service 80,002 60,117 19,885 42% 31% 192,004 192,004 Capital Outlay 42 42 42% 0% 100 100 Total Insurance Administration 230,525 181,733 48,792 42% 33% 553,261 553,161 100 Contingency 608,215 - 608,215 42% n/a 1,459,715 - 1,459,715 TOTAL APPROPRIATIONS/EXPENDITURES 1,911,657 938,714 1,689,891 42% 20% 4,587,976 2,816,161 1,771,815 NET 1,458,333 2,527,259 1,785,875 1,846,391 1,846,391 % Exp. a) Savings is based on lower than expected year-to-date expenditures; offset by last year actuals and insurance premium charge. b) Savings is based on lower than expected year-to-date expenditures. c) Year end projection is higher than budget due to settlement/closing of $140,000 claim. d) Year end projection is higher than budget due to CDD layoffs and possible increase in unemployment claims as a result. Year End Budget Projection Variance $2,500,000 $2,549,708 $49,708 General Liability 167,463 167,460 (3) 42% 42% 401,910 401,910 - Property Damage 119,289 119,290 1 42% 42% 286,294 286,294 Vehicle 74,724 74,519 (205) 42% 42% 179,338 179,338 Workers' Compensation 402,212 420,185 17,973 42% 44% 965,309 965,309 Unemployment 63,219 66,880 3,661 42% 44% 151,725 151,725 - Claims Reimb-Workers' Compensation 1,250 27,968 26,718 42% 932% 3,000 27,968 24,968 Claims Reimb-Gen Liab/Property 8,333 605 (7,728) 42% 3% 20,000 20,000 - Process Fee-Events/Parades 125 175 50 42% n/a 300 300 Miscellaneous 2,083 - (2,083) 42% 0% 5,000 5,000 Skid Car Training 10,417 3,990 (6,427) 42% 16% 25,000 25,000 Interest on Investments 20,833 35,194 14,361 42% 70% 50,000 50,000 TOTAL REVENUES 869,948 916,266 46,317 42% 44% 2,087,876 2,112,844 24,968 Transfers In -PERS Reserve 42 (2) 42% 0% 100 (100) TOTAL RESOURCES 3,369,990 3,465,973 95,983 42% 76% 4,587,976 4,662,552 74,576 Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit 3,657 Defense 1,050 Insurance 141,500 Loss Prevention 172 Total General Liability 541,667 146,378 541,667 42% 11% a) 1,300,000 900,000 400,000 PROPERTY DAMAGE Insurance 149,933 Repair / Replacement 3,000 Total Property Damage 139,583 152,933 139,583 42% 46% 335,000 350,000 (15,000) VEHICLE Professional Service 574 Repair / Replacement 13,718 Insurance 471 Loss Prevention 5,073 Total Vehicle 66,667 19,836 66,667 42% 12% b) 160,000 148,000 12,000 WORKERS' COMPENSATION Settlement / Benefit 321,676 Insurance 8,573 Loss Prevention 1,065 Miscellaneous 11,087 Workers' Comp Losses 55,401 Total Workers' Compensation 297,917 397,802 297,917 42% 56% c) 715,000 780,000 (65,000) UNEMPLOYMENT - Settlement/ Benefits 27,083 40,032 (12,949) 42% 62% d) 65,000 85,000 (20,000) Total Direct Insurance Costs 1,072,917 756,981 1,032,885 42% 29% 2,575,000 2,263,000 312,000 Insurance Administration: Personal Services 150,482 121,617 28,865 42% 34% 361,157 361,157 Materials & Service 80,002 60,117 19,885 42% 31% 192,004 192,004 Capital Outlay 42 42 42% 0% 100 100 Total Insurance Administration 230,525 181,733 48,792 42% 33% 553,261 553,161 100 Contingency 608,215 - 608,215 42% n/a 1,459,715 - 1,459,715 TOTAL APPROPRIATIONS/EXPENDITURES 1,911,657 938,714 1,689,891 42% 20% 4,587,976 2,816,161 1,771,815 NET 1,458,333 2,527,259 1,785,875 1,846,391 1,846,391 % Exp. a) Savings is based on lower than expected year-to-date expenditures; offset by last year actuals and insurance premium charge. b) Savings is based on lower than expected year-to-date expenditures. c) Year end projection is higher than budget due to settlement/closing of $140,000 claim. d) Year end projection is higher than budget due to CDD layoffs and possible increase in unemployment claims as a result. Health Benefits Trust Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY Coll. % Revised Budget Year End Projection Variance RESOURCES Beg. Net Working Capital $ 14,000,000 $14,862,418 $ 862,418 100% 106% $ 14,000,000 $ 14,862,418 $ 862,418 Revenues: Internal Premium Charges 5,198,875 5,305,112 106,237 42% 43% a) 12,477,300 12,732,543 255,243 P/T Emp - Add'I Prem 54,583 21,258 (33,326) 42% 16% b) 131,000 51,000 (80,000) Employee Prem Contribution 149,944 143,325 (6,619) 42% 40% 359,866 359,866 COIC 333,333 481,914 148,581 42% 60% 800,000 1,100,000 300,000 Retiree / COBRA Co -Pay 166,667 257,353 90,686 42% 64% 400,000 550,000 150,000 Medical Services Reimb 0 11,986 11,986 42% n/a 11,986 11,986 Prescription Rebates 10,393 10,393 42% n/a 10,393 10,393 Interest 156,250 200,022 43,772 42% 53% 375,000 450,000 75,000 Total Revenues 6,059,653 6,431,361 371,709 42% 44% 14,543,166 15,265,787 722,621 TOTAL RESOURCES REQUIREMENTS Expenditures: Personal Services Materials & Services Conferences and Seminars Claims Paid-Medical/Rx Claims Paid-DentalNision Refunds Insurance Expense State Assessments Administration Fee PPO Fee Health Impact Printing Program Supplies Other Total Materials & Services Capital Outlay Contingency 20,059,653 21,293,779 1,234,127 92% 75% 28,543,166 30,128,205 1,585,039 Exp. % 47,381 45,091 2,290 42% 40% 113,715 113,715 1,250 1,161 89 42% 39% 3,000 3,000 • 4,913,604 3,970,333 943,271 42% 34% c) 11,792,650 9,384,424 2,408,226 670,465 600,541 69,925 42% 37% c) 1,609,117 1,419,460 189,657 (13,995) 13,995 42% n/a (13,995) 13,995 148,963 152,313 (3,350) 42% 43% 357,511 357,511 26,667 63,337 (36,670) 42% 99% d) 64,000 133,337 (69,337) 113,376 112,934 441 42% 42% 272,102 272,102 19,615 14,484 5,131 42% 31% 47,077 47,077 17,833 20,583 (2,749) 42% 48% 42,800 42,800 3,333 8,977 (5,644) 42% 112% 8,000 8,000 833 180 653 42% 9% 2,000 2,000 6,318 13,141 (6,823) 42% 87% 15,163 15,163 5,922,258 4,943,989 978,270 42% 35% 14,213,420 11,670,878 2,542,542 - 42% 0% 100 100 5,923,305 5,923,305 42% 0% 14,215,931 - 14,215,931 TOTAL REQUIREMENTS 11,892,944 4,989,080 6,903,865 42% 17% 28,543,166 11,784,593 16,758,573 NET (Resources - Requirements) * 8,166,708 16,304,700 8,137,991 18,343,612 18,343,612 a) Projection is the amount budgeted for FY 2009, as amended, for HBT payments in the operating funds. b) Fewer part-time employees opting for plan available to full-time employees. c) Based on annualizing 22 weeks of claims paid; YTD average is $207,767 per week. d) State Assessment is paid in August and February. February is estimated to be $70,000 DESCHUTES COUNTY 911 Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance of FY °A) Coll. Revised Budget Year End Projection Variance RESOURCES: Beg. Net Working Capital $2,393,117 $2,636,885 $ 243,768 100% 110% $2,393,117 $2,636,885 i 243,768 Revenues Property Taxes - Current 2,490,437 5,123,386 2,632,949 42% 86% a) 5,977,048 5,876,474 (100,574) Property Taxes - Prior 23,604 75,236 51,632 42% 133% b) 56,650 96,500 39,850 State Reimbursement 9,167 12,880 3,713 42% 59% 22,000 22,000 Telephone User Tax 335,454 433,462 98,008 42% 54% 805,089 805,089 Data Network Reimb. 14,167 25,128 10,961 42% 74% 34,000 33,164 (836) Jefferson County 9,160 27,703 18,543 42% 126% 21,985 27,703 5,718 User Fee 13,958 19,429 5,471 42% 58% 33,500 33,500 Contract Payments 29,167 58,983 29,816 42% 84% 70,000 70,000 - Miscellaneous 3,438 3,265 (173) 42% 40% 8,250 8,250 Interest 20,833 35,107 14,274. 42% 70% 50,000 50,000 Interest on Unsegregated Tax 542 2,034 1,492 42% 156% 1,300 2,034 734 Total Revenues 2,949,927 5,816,613 2,866,686 42% 82% 7,079,822 7,024,714 (55,108) TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS 5,343,044 8,453,499 3,110,455 42% 89% 9,472,939 9,661,599 188,660 % Exp. 1,553,344 1,392,587 160,757 42% 37% 3,728,025 3,728,025 369,262 276,743 92,519 42% 31% 886,229 886,229 100,000 100,000 42% 0% 240,000 240,000 55,000 55,000 42% 0% 132,000 132,000 54,167 54,167 42% 0% 130,000 130,000 1,815,285 1,815,285 42% n/a 4,356,685 - 4 356,685 3,947,058 1,669,330 2,277,728 42% 18% 9,472,939 5,116,254 4156,685 NET (Resources - Requirements) 1,395,986 6,784,169 5,388,183 - 4,545,345 4,545,345 a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates a 1.7% variance from budget. b) Delinquent FY 2008 taxes exceeded amounts estimated. Variance Over (Under) C' OTO N I (D 0 0) ��'CO� O o0 AvOD CC)N."'..I .. 0 C �U) I0 � O. .11.1 'IV. N..-1 N (D O):.---1.,-.3--.3-4.-- 0 CO 0 CO NI OI 0 cn Ice ^ I 1001 x010'0 l0 0 I, 0 0 0' O 0.0 0 'I'Ia 'ice' ,h'.R _O� ,., � v N 0 IN Ip!1OUf , , � , Of M ' CO1 'IV- F- CC) CJ 1'. 'P co IN . a ,, Q) in en a FY 2009 Budget I 00000010 1000000000000 O O O O i1. O 0 U) A CI CD 0 010 �,0 0 to: U)' dOCD 1'0 CO O.O,,OIOI O O U) d' U) f� O.�0 O VICO CDU)lU)Cps C - O)10'V C)101."I r -Hc) co. r- I0II V 010100;i- t 0 010 IO '0'O'O O 0001050 I. O 0) �. O to O O co i O.C'')10 0'U)Ip IO 0o0N IN °1010 O) U)1'0 C[)j0 O C)F NIN C)j0 co. 010.- C) CO ' hM1 NN C) co o0 v(0 n 'O)-0) FY 2009 Actual + Projected 1- I, I, O 0 V to. •- N C.D. 0) V O aD�0 O O 0 .- P00 ,N V OOD,O 0! U) M �I(0 0 0 CO 0 U) v '0 N co O O) O N. O V to V _I CO co O) O W r -r- I I0) t -- V 0 e+) O) Ni. 'N 0) r- ' 1'� ODO IO) NCA I, CO coQ N N C'1 * . ts• i [ �t O O I-. O ;VI01 ' i Ni O) 1V 0) '.-� o V� OCD 0 0 (D U) OD O 0 �0.01.0.0'010.1m N N M O t0 O M CO 1- O�O OII� IUf OO0 to OM1 1'0 O — l(4 en 0 CD I VI N. �••Ii CDI N CO 2 O T ' -r VI N T- - IN ' !N 1 I 1 1 1 INI I _l_f 11 fv. 335,419 216,866 552,285 RESOURCES: Beg. Net Working Capital Receipts: Security & Traffic Reimb Miscellaneous Vending Machines Telephone Fees - Events Special Events Revenues Interest Parking Fees Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Interfund Contract Video Lottery Total Receipts Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Deschutes County - Fair and Expo Center YTD -Budget Basis Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Year End Budget Actual Variance FY % rColl. % Budget Projection Variance $ 150,000 $ 142,470 $ (7,530) 100% 95% $ 150,000 $ 142,470 $ (7,530) 11,000 3,000 (8,000) 42% 9% 35,000 27,000 (8,000) 3,086 3,086 42% 77% 4,000 7,086 3,086 1,500 298 (1,202) 42% 5% 6,000 4,798 (1,202) 2,000 140 (1,860) 42% 3% 5,000 3,140 (1,860) 282,000 164,586 (117,414) 42% 27% 610,000 492,587 (117,414) 3,330 1,938 (1,392) 42% 24% 8,000 6,608 (1,392) - - 42% 0% 4,000 4,000 32,000 13,108 (18,892) 42% 20% 67,000 48,108 (18,892) 2,000 (2,000) 42% 0% 15,000 13,000 (2,000) 4,000 588 (3,412) 42% 1% 55,000 51,588 (3,412) 78,500 50,085 (28,415) 42% 18% 280,000 251,585 (28,415) 17,000 21,000 4,000 42% 22% 95,000 99,000 4,000 - - 42% 0% 45,000 45,000 - 10,000 - (10,000) 42% 0% 10,000 (10,000) 443,330 257,829 (179,385) 42% 21% 1,239,000 1,053,499 (185,501) 282,588 282,588 42% 45% 633,203 530,353 (102,850) 875,918 682,887 (186,915) 42% 34% 2,022,203 1,726,322 (295,881) 352,500 323,110 73,990 67,000 Exp. 335,419 17,081 42% 40% 846,075 828,994 17,081 216,866 106,244 42% 28% 775,739 690,729 85,010 73,990 - 42% 87% 85,064 85,064 - 42% 0% 45,000 45,000 67,000 42% 86% 78,000 78,000 - - 42% n/a 192,325 192,325 816,600 693,275 123,325 42% 34% 2,022,203 1,682,787 339,416 59,318 (10,388) (63,590) Accrued Revenue (Accounts Receivable): Current Month Events Prior Months Total Accounts Receivable 25,000 16,560 41,560 43,535 43,535 Deposits Received for Future Events: FY 2009: December January February March April May June FY 2010 FY 2011 & Beyond TOTAL 2,655 1,450 2,200 9,250 5,252 2,250 2,400 8,665 34,700 58,822 Deschutes County Fair and Expo Center Statement of Financial Operating Data November 2008 Budget Actual RESOURCES: Beg. Net Working Capital $ $ Receipts: Security & Traffic Reimb 5,000 3,000 Miscellaneous 10 Vending Machines Telephone Fees - Events 2,000 - Special Events Revenues 86,000 39,823 Interest 666 293 Parking Fees Storage 12,000 3,641 Camping at F & E 2,000 Horse Stall Rental 4,000 - Concession % - Food 41,000 25,000 Rights (Signage, etc.) 7,000 Interfund Contract Video Lottery Total Receipts 152,666 78,767 (73,899) Variance $ (2,000) 10 (2,000) (46,177) (373) (8,359) (2,000) (4,000) (16,000) 7,000 Transfer In: GF, TRT, Welcome Center Total Transfers TOTAL RESOURCES 152,666 78,767 (73,899) REQUIREMENTS: Expenditures: Personal Services 70,500 67,198 3,302 Materials and Services 64,622 38,543 26,079 Debt Service 73,990 73,990 Capital Outlay Transfers Out Contingency - TOTAL REQUIREMENTS NET (Resources - Requirements) 209,112 179,731 29,381 (56,446) (100,964) (44,518) Deschutes County Fair and Expo Center Accounts Receivable November 30, 2008 Current Month Food & Beverage Estimate Total Current Month 25,000.00 25,000.00 Prior Months: October, 2008 Food & Beverage 9,934.15 KRDM Dance 1,002.00 August, 2008 White Stallion Productions 4,509.00 April, 2006 NW Expo & Trade show 1,115.00 Total Prior Months 16,560.15 Total Accrued Revenue as of November 30, 2008 41,560.15 • Occupancy • Occupancy RV Park Fees Actual Received: 00 0 0 0 O co co 00 CO 0 f- C0 4OOtri � 71: co CO • M CO 0 tc CO V) 0) CO 0 CO M-0000 CO ori 0)-0 — ) rn To = O) c Z 8g ae a C 0 0 0 0 0 0 0 0 0 0 0 NCO�I,- MC 0)0 Cf) VC)01 ai0 • CO N- N- 7 O� O In � M II cu f-00ONOO001 N r 0 fCV 0 CO O co O 0 O. OCOOOv.) NO CD 0_ U NCO N ,M 00 COQ) C) COO CO N N � M C ID C c OFA 0o O �t M CO CO N 0 CO CO CO 0) O O r M MN-�GOMCO1.0 Cf) AOM CO 0NO O O C`') N O C fl C fl 0 0 Cr) 0cOC10N� �N00� II tanNCO MN N .(0) (.005 a5 w lCj CO 00 ) a co. M O t) CD E 0 E_ Al - (0 0 N O O - O O > 0 U Ocri O (13 tri LD N Ncp N c O E E aNO +0+ (O N 0) 0 >. 0 a > 0 7 ` C 609. 7 a C� C Om v) -¢i3OZOL D D RV Park - Fund 601 Statement of Financial Operating Data Five Months Ended November 30, 2008 Year to Date Budget Actual Variance FY %j Coil. % RESOURCES: Beg. Net Working Capital $ - $ $ - 100% n/a Revenues RV Park Fees < 31 Days 114,583 36,608 (77,975) 42% 13% RV Park Fees > 30 Days - 6,500 6,500 42% n/a Tent Space Rental - 560 560 42% n/a Washer / Dryer 250 671 421 42% 112% Vending Machines 125 (125) 42% 0% Interest on Investments 306 306 42% n/a Cancellation Fees - 198 198 42% n/a Total Revenues 114,958 44,843 (70,115) 42% 16% Transfers In -Fund 130 Transfers In -Fund 618 TOTAL RESOURCES REQUIREMENTS: Expenditures Materials & Services Debt Service Transfers Out - Gen Fund Contingency 140,000 140,000 42% 76% 42% 0% 114,958 184,843 69,885 42% 39% 41,179 31,949 157,769 157,769 19,821 Exp. % 9,230 42% 32% - 42% 57% 42% 0% 19,821 42% n/a a) 275,000 600 300 175,000 6,500 560 671 300 500 500 198 198 (100 000) 6 500 560 71 275,900 183,729 (92,171) 185,000 185,000 b) 11,000 11,000) 471,900 368,729 (103,171) 98,830 275,499 50,000 47,571 98,830 275,499 - 50,000 - 47,571 TOTAL REQUIREMENTS 218,769 189,718 29,051 42% 40% 471,900 374,329 97,571 NET (Resources - Requirements) (103,811) (4,875) 98,936 - (5,600) (5,60A a) Actual is approximately 1,365 space rentals. ( $36,608 + $6,500 + $560) / $32 With 106 spaces and 153 days through Nov 30, 16,218 spaces were available. Update to projection will be provided on December 31, 2008 report. b) Budgeted transfer based on assumption RV Park operations for FY 2008 woul Transfer will not be made. = 1,365) Occupancy through Nov 30 was 8.4° d have been profitable. Year End Budget Projection Variance a) 275,000 600 300 175,000 6,500 560 671 300 500 500 198 198 (100 000) 6 500 560 71 275,900 183,729 (92,171) 185,000 185,000 b) 11,000 11,000) 471,900 368,729 (103,171) 98,830 275,499 50,000 47,571 98,830 275,499 - 50,000 - 47,571 TOTAL REQUIREMENTS 218,769 189,718 29,051 42% 40% 471,900 374,329 97,571 NET (Resources - Requirements) (103,811) (4,875) 98,936 - (5,600) (5,60A a) Actual is approximately 1,365 space rentals. ( $36,608 + $6,500 + $560) / $32 With 106 spaces and 153 days through Nov 30, 16,218 spaces were available. Update to projection will be provided on December 31, 2008 report. b) Budgeted transfer based on assumption RV Park operations for FY 2008 woul Transfer will not be made. = 1,365) Occupancy through Nov 30 was 8.4° d have been profitable. RESOURCES: Beg. Net Working Capital Revenues Grants - Private Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Debt Service (Negative Int Rev) TOTAL REQUIREMENTS Deschutes County Bethlehem Inn (Fund 128) November 30, 2008 Year to Date Budget Actual Variance FY % I Coll. % $(2,600,000) $(2,619,549) $(19,549) 100% 101% a) $(2,600,000) $(2,619,549) $(19,549) 17% 0% 2,700,000 2,700,000 17% 0% 2,700,000 2,700,000 (2,600,000) (2,619,549) (19,549) 17% -2620% 100,000 80,451 (19,54+) Exp. % 34,993 (34,993) 17% 35% 34,993 (34,993) 17% 35% NET (Resources - Requirements) (2,600,000) (2,654,542) (54,542) 100,000 100,000 100,000 100,000 * (19,549) (19,549) Year End Budget Projection Varianci $(2,600,000) $(2,619,549) $(19,549) 100% 101% a) $(2,600,000) $(2,619,549) $(19,549) 17% 0% 2,700,000 2,700,000 17% 0% 2,700,000 2,700,000 (2,600,000) (2,619,549) (19,549) 17% -2620% 100,000 80,451 (19,54+) Exp. % 34,993 (34,993) 17% 35% 34,993 (34,993) 17% 35% NET (Resources - Requirements) (2,600,000) (2,654,542) (54,542) 100,000 100,000 100,000 100,000 * (19,549) (19,549) Deschutes County General Support Services - BOCC Conference/Seminar, Education/Training and Related Travel Expenditures FY 2009 12/30/20118 Jul Aug f Sep Oct Nov Dec YTD Total Tammy Baney Conf/Sem & Educ/Training j - - 2,300 - 314 - - 2,614 Travel Meals - - - - 40 1 40 Accommodations - - - 238 t - 363 ', 600 Airfare - - - - - - , - - Mileage reimbursement 74 i - - 278 117 453 923 Ground Transport - 91 - - 24 1 115 Total Baney - 74 2,391 830 117 1 880 ! 4,292 Mike Daly Conf/Sem & Educ/Training - - 26 360 - - 386 Travel Meals - 396 - 12 - 29 ' 437 Accommodations - -- T 540 141 - 680 Airfare - - - - - - - - 1,074 Mileage reimbursement - 82 -242 420 331 Ground Transport - 44 - - - 15 59 Total Daly t 522 26 1,154 561 374 2,636 Dennis Luke Conf/Sem & Educ/Training - -- - 26 219 - - 245 Travel Meals - - 25 66 1 91 Accommodations - -- 429 98 15 , 542 Airfare - - - - - - - Mileage reimbursement 85 137 L 246 239 228 ' 935 Ground Transport - - - - - - Total Luke - 85 163 895 362 308 1 1,813 Alan Unger Conf/Sem & Educ/Training 1 - - - - - - - Travel Meals - - - - - - - - Accommodations - - - - - _ Airfare - - - - - - ' - Mileage reimbursement - - - - - - - Ground Transport - - - - - - - Total Other - - - fi - - - - Total - BOCC Department Conf/Sem & Educ/Training - - 2,352 ! 893 - - 3,245 Travel Meals - 396 - 12 25 134 568 Accommodations - - - 1,207 - - 238 - 378 - 1,823 - Airfare - - Mileage Reimbursement 241 137 766 776 - l 1,011 39-- 2,931 174 Ground Transport 44 91 - Total - BOCC Department - 681 2,580 2,879 1,039 ! 1,563 8,742 FY 2009 Budget 21,250 I � , 12/30/20118 DECEMBER SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Deschutes County, OR Full Faith & Credit Obligations, Series 2009 TENTATIVE (subject to market conditions) JANUARY SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Responsible Parties County Deschutes County BC K&L Gates FA Western Fin Grp OS Editor - NW Resources UW Piper Jaffray WG Working Croup Date Task Description Responsible Parties Mon -Dec -22 Circulate update POS/send to Moody's and insurers FA Mon -Dec -29 Circulate updated legal documents for POS BC Mon -Dec -29 Final comments on POS/legal docs/BPA NG Fri -Jan -2 Form 1 update to MDAC FA Tue-Jan-6 Receive rating FA Tue-Jan-6 Circulate final legal documents to include in POS , circulate draft Bond Purchase BC Agreeement (BPA) Wed -Jan -7 Final typing of POS/ Distribute POS (include Treasury) FA/UW Tue-Jan-13 Comments on BPA due tAIG Wed -Jan -14 PRE -PRICE IN PORTLAND PM County/FA/UW Thu -Jan -15 PRICE IN PORTLAND AM, Sign BPA County/FA/UW Fri -Jan -16 Form 2 to MDAC; finalize OS FA Mon -Jan -19 Final OS to printer FA Tue-Jan-20 Distribute Final OS (include Treasury) FA Thu -Jan -29 CLOSING WG Updated 12/17/2008 MEMORANDUM TO: Board of County Commissioners COPY: Dave Kanner, County Administrator Susan Ross, Director Property and Facilities FROM: Teresa Rozic, Property Specialist DATE: December 30, 2008 RE: Property and Facilities Department Update Work Session January 5, 2009 Tumalo Park Property I received a request from a Tumalo Community School parent volunteer, Paula Kinzer. She said that teachers and parents would like the students to adopt a County -owned parcel (TL 161231-A0-00099; highlighted in pink on LAVA map attached) for stewardship activities (i.e. outdoor classroom, clean up, potential planting). The parcel was designated "park" by Board Order 94-138. Issues to consider: The parcel may not be a legal lot; there are wetlands present; releases from the participants and indemnity from the organization. Annual Auction We have scheduled the annual auction for Thursday, March 19, 2009. Because the market is down, staff will recommend to the Board that we offer only two or three very desirable properties. Staff will also recommend that the county not offer financing and that we use escrow services. Sheriffs Firing Range We will report on our site visit to the Fryrear Road parcel at the work session. Sheriffs office staff is not available until December 31. 1 r 3AY 3Dr1119 Whychus Creek Student Stewardship by KolleenYake, Healthy Waters Institute Regional Education Coordinator Beginning in 2006, students from Sisters High School have worked with the Healthy Waters Institute® to learn about, adopt, and eventually restore many degraded streamside sites along Whychus Creek. A pine -scented blend of afternoon hikes, sweaty restoration work, streamside sketching, macroinvertebrate discovery, and a two-week escape from walls of the classroom, this multi-year stewardship program has folded students into hands-on projects to connect with Whychus Creek while actively restoring it. These high school students have become current and future stewards of the health of their home waters and they have committed themselves in many important ways to the restoration and protection of Whychus Creek. The Whychus Creek Student Stewardship Project is one of the Healthy Waters Institute's many experiential watershed education and restoration projects within Central Oregon. While the overall ecological goal is to restore valuable riparian habitat for the benefit of fish and wildlife along Whychus Creek, the long-lasting impacts occur in the hearts and minds of participating students. As junior Brook Rosauer wrote in her journal while we sat listening to the trickle and gurgle of Whychus Creek, "I have finally found my place. "With my group of Creative Specialists, together we created a myriad of streamside artwork to discover new ways of seeing the wonders of Whychus Creek. Both collectively in our walks and talks along the creek and separately in our journals, sketches, and organically created rock art, we all found our own place on Whychus Creek. A pine --scented blend of afternoon hikes, sweaty restoration work, streamside sketching, macroinvertebrate discovery, and a two-week escape from walls of the classroom, As a whole, the Whychus Creek Student Stewardship Project seeks to increase ecological literacy while inspiring local students to develop an informed sense of place through the observation and study of some of Central Oregon's foremost resources—forests, water, and salmon—along Whychus Creek. Throughout this multi-year collaborative project with Wolftree, Deschutes National Forest, the Three Sisters Irrigation District, and the Upper Deschutes Watershed Council, students from Sisters High School participate in dynamic hands-on activities to explore and restore critical sections of riparian habitat along Whychus Creek. 1t- Healthy Waters Institute EDUCATION COMMUNITY. STEWARDSHIP. Educating the next generation of watershed stewards The Healthy Waters Institute (HWI) connects students with their home waters. Through meaningful outdoor educational experiences and a commitment to local communities, we will cultivate informed citizens capable of maintaining the health of waters statewide. Imagine the day when every student in Central Oregon is able to: describe their local watershed with regard to ecology, history, hydrology, geography and local land and water issues; participate in service projects that improve the health of waters in our home community; and acquire essential skills necessary for success in college while contributing to our community as an active informed citizen. This vision is possible through the commitment of HWI to help every student connect to our home waters. Students participating in HWI programs will become active learners. Communities will become engaged as participants in their local watershed. HWI will accomplish the task of maintaining the health of local rivers and creeks by cultivating lifelong watershed stewards. THE HWI TOOLKIT Education Programs HWI builds its program delivery around four question -based programs: • 1,000 Drops—what happens to the water that lands on your roof? • Hometown Waters—where does it come from, where does it go? • Salmon Watch—how healthy are local rivers for salmon? • Independent Projects—students engaged in local service projects. Student & Teacher Outreach HWI will supply resources, as available, to support teachers and students in each region through: • Biannual healthy waters journal and kids publication. • Dynamic website to facilitate sharing of ideas. • Structural support for a student summit. • Reimbursement for transportation and substitutes. • Loaner equipment for measuring and monitoring. • Education grants for independent projects. Community Citizenship Local partners are essential to HWI. Communities will be engaged through: • Participation in on -the -ground restoration projects. • Collaboration with natural resource education providers. • Recruitment and training volunteers. • Support for local events. • Communication with students about internship and job opportunities. For more information c ontact: Kolleen Yake Education Coordinator Healthy Waters Institute Upper Deschutes Waters ied Council 541-382-6103#33 kyake@restorethedeschu, es.org Photo Map - Tax Lot: 1511000002400 Deschutes County Community Development Department, Date: December 22, 2008 4" r ti •`"•�•.i•• rM1•w[ s• ,�*,' r. , _•▪ t• [•�[ M1 M1c+w./ rgly • . .• i ' ,• � * 0 • • • lea t. NOM 41, 4 tri. •, + . IL •t% .• yM1 4,„,•":„ • ▪ I +• D4" 0 ! 1D ri ,• • . • . ♦ * �• ♦! W. • 411111W ■ AIRPORT 1111 RNER . LAKE f rr ROAD OWNERSHIP DESCNUres COUNTY cm a DEMO CRY OF NCD•OND CRY OF MIDIS cm Or LA PML :" NNE CP CROWN f.� roam stew too 1f PUULIC MCNAIC • Oma UNKNONN Rkigeroa Date: August 21, 2008 To: Deschutes County Board of Commissioners From: Judith Ure, Management Analyst Subject: Special Transportation Fund Reallocation Options In October 2008, the Board of Commissioners voted to reopen competition for a portion of the County's 2008-09 Special Transportation Fund (STF) formula grant allocation. This decision was made following an extensive review process conducted by Deschutes County and Oregon Department of Transportation (ODOT) staff which concluded that Central Cascade Lines, Inc., a tentatively recommended grant recipient, was ineligible to receive public funding at this time. As a result of this determination, $36,345 that had been temporarily placed in reserve pending outcome of the review process was left unallocated. The Board directed staff to contact each of the remaining STF recipients and invite them to apply for the $36,345 in unallocated funds to operate transportation services within the La Pine community and between the cities of La Pine and Bend. Two agencies submitted applications as follows: Central Oregon Intergovernmental Council /Cascades East Transit (CET): Requests $36,345 to provide four round -trips per day between the cities of La Pine and Bend and to supplement local dial -a -ride services within the La Pine community. Oregon Department of Human Services Volunteer Services: Requests $15,000 to increase hours of dispatch and data entry staff responsible for coordinating volunteer demand -response transportation services within Deschutes County and to support registered drivers serving the La Pine community. Both applications were reviewed by the Deschutes County STF Advisory Committee. All of the Committee members who reviewed the applications agreed that the services proposed by CET are most consistent with the Board's intentions. However, the Committee also recognized the value of the Volunteer Services Program in serving residents of La Pine and Deschutes County. As a result, the Committee's vote as to how to allocate the funds was split. Two members recommended awarding the entire $36,345 available to CET and two members recommended awarding $31,345 to CET and $5,000 to the Volunteer Services Program. The Board of Commissioners has the ultimate responsibility for awarding STF formula grants. In keeping with the STF Committee's split recommendation, the Board could approve one the following options: Option 1: Award the entire $36,345 in unallocated 2008-09 funds to CET. Option 2: Award $31,345 in unallocated funds to CET and $5,000 in unallocated funds to the Volunteer Services Program. Staff routinely maintains approximately $25,000 within the County's STF program fund for contingency purposes. The source of this amount is primarily interest earned on the annual allocation which has been carried over from year to year. At this time, the contingency amount has grown to approximately $40,000. Therefore, a third option which was not presented for deliberation by the STF Committee could be considered by the Board: Option 3: Award the entire $36,345 in unallocated 2008-09 funds to CET and designate $5,000 from funds held in contingency within the County's STF fund to the Volunteer Services Program. The Board of Commissioners is scheduled to discuss this issue at the January 5, 2009 work session meeting. If Board members have questions concerning the information outlined in this memorandum or need additional information to facilitate that discussion, they may contact Judith Ure, Management Analyst, prior to the meeting. 1/5 Economic Development Fund Discretionary Grant Program Organization: Volunteers in Medicine Organization Description: Volunteers in Medicine Clinic of the Cascades is a non- profit medical clinic on the St. Charles hospital campus. The organization's goal is to serve the health care needs of uninsured Deschutes County residents who don't qualify for Oregon Health Plan or Medicare and have no access to medical care. Project Name: Equipment, Supplies and Software Project Description: The funds from this grant will be used to pay for a portion of the following three items: • Data Net Solutions ($1,200) — annual subscription for software used in filling prescriptions • Pharmaceuticals ($3,000, grant to cover $2,500) — basic medications, such as antibiotics, purchased at a discount through St. Charles Medical Center. Long term medications are provided through prescription assistance programs • Lab Services ($1,200, grant to cover $300) — Most lab tests are provided for free through LabCorp. This would fund tests not provided by LabCorp. Project Period: Dec. 1, 2008 — March 31, 2009 Amount of Request: $4,000 (Total cost = $5,400) Previous Grants: • June 2004: $5,500 Equipment ($5,500 Luke) • Jan. 2006: $4,500 Tech Hardware ($2,250 Daly; $2,250 Clarno) • Dec. 2006: $4,944 Equipment.($1,500 Clarno; $1,000 Daly; $500 Luke) • Sep. 2007: Equipment & Dental Supplies ($3,000 Baney; $2,500 Luke, $2,000 Daly) • FY2009 Community Grant: Internship Program $11,500 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: Nov 25, 03 Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Address: Commissioner Michael M. Daly All Three Commissioners soppli•es c c I,2r0? 44, doo v Project End Date: Date Funds Needed: Tax ID #• City & Zip: Telephone: Email: VoluniYevs in Medic Cita. A30oNENeff R.d. Contact Name(s): Fax: 44+ MaS'wAr+9e l o e se cutVvt Do l ./v 535-40o2 Alternate Phone: 330-900 1 Jay) 1 , 2-009 q3-132784+ fae"d,ot R --a1 S15 -'i 005" Kai . &vas frail Nede.10 & V 1'41 -ca.S44d.t. . G✓t� On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: Volunteers in Medicine Clinic of the Cascades Deschutes County Economic Development Fund Grant Request Volunteers in Medicine Clinic of the Cascades (VIM) is a 501 (c) 3 non- profit medical clinic providing healthcare to low-income, uninsured residents of Deschutes County Oregon. Patients must live or work in Deschutes County, have no health care coverage and have a household income below 200% of the federal Poverty Threshold. Care at VIM is coordinated and provided by out more than 260 volunteers. These members of our local community — doctors, nurses, interpreters, schedulers, counselors, dentists and others — complete more than 7,000 patient visits annually. The care at VIM is provided free of charge to the patient. Our services include primary outpatient care, chronic disease education and management, specialty care and referral, mental health assessment and treatment, limited dental services and prescription medication assistance. VIM is governed by a Board of Directors comprised of local business and community members. The Board of Directors provides guidance to our Executive Director and staff of 12 responsible for fundraising and overseeing volunteer efforts. We are seeking support from the Deschutes County Economic Development Fund to support our volunteers by providing funding for essential equipment and supplies and software. These would be used in the current fiscal year — ending March 31, 2009. Please see the attached budget for a description of the specific items we are seeking funding for. Through the access provided by VIM, thousands of members of our community are able to improve their health so that they can work or care for their families. Having access to affordable healthcare benefits to not only these individuals and their families but the community as a whole. Our clinic also has a small dispensary with a limited formulary of medications provided free of charge to patients. Having access to these medications and assistance with submitting applications for prescription assistance programs has proven to keep people healthier. For example, patients with previously uncontrolled diabetes, blood pressure or substantial mental health conditions having access to medications that help manage these conditions can mean the difference between being too sick to work or being able to go back to work and supporting their family. Volunteers in Medicine Clinic of the Cascades Deschutes County Economic Development Fund Grant Request — Proposed Budget Item Annual Cost Requested Amount Comments Data Net Solutions $1,200 $1,200 Annual subscription for software used by our volunteers in the Dispensary to fill drug prescriptions free of charge to patients. Pharmaceuticals $3,000 $2,500 Basic medications kept on -hand such as antibiotics — purchased at a discount through SCMC. Most long term medications are provided through prescription assistance programs. Lab Services $1,200 $300 The majority of lab tests are provided free of charge through LabCorp. These funds would be used to access necessary tests that are not provided by LabCorp. Total Request $4,000 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: MAY 21 2006 VOLUNTEERS IN MEDICINE CLINIC OF THE CASCADES 2300 NE NEFF BEND, OR 97701 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1327847 DLN: 17053091945106 Contact Person: THOMAS C KOESTER ID# 3=.116 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170(b) (1) (A) (vi) Our letter dated November 2001, stated you would be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, and you would _ be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax -Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, 1:;52.61 P aG-1/4.,_. Lois G. Lerner Director, Exempt Organizations Rulings and Agreements Letter 1050 (:1O/CG) 1/5 Economic Development Fund Discretionary Grant Program Organization: Central Oregon High School Rodeo Club Organization Description: An organization created in 1949 to give high school students the opportunity to participate and compete in the sport of rodeo. Project Name: Central Oregon High School Rodeo Project Description: These funds will be used to cover expenses necessary to host the annual Central Oregon High School Rodeo for 2009. Project Period: May 10-12, 2008 (Event) Amount of Request: $2,500 (Total Anticipated Expenses = $25,000) Previous Grants: • April 2001 - $2,000 for event (Daly $2,000) • January 2002 - $500 for event (Luke $500) • May 2004 — $4,000 for event (Daly $2,000; Luke $2,000) • October 2004 — $2,000 for event (Daly $2,000) • December 2005 — $2,000 for event (Daly $2,000) • February 2007 — $2,500 for event (Daly $2,500) • October 2007 - $2,500 for event (Daly $2,000; Baney $500) ,eiez) Azad% C, n , wet Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 1/ 1/ l01 Project Name: Project Beginning Date: Commissioner Michael M. Daly All Three Commissioners 31/0497 Amount of Request: 10//,. S'00. 490 Applicant/Organization: Address: Project End Date: Date Funds Needed: Sekvl /tiao Contact Name(s): Fax: j'W..9 V6 Alternate Phone: Tax ID #• City & Zip: Telephone: Email: -q//jt-37-6 /c 91-agg4,2q A4.1 ?P9 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: Declined: By: Date: By: Date: CENTRAL OREGON HIGH SCHOOL RODEO CLUB P.O. BOX 1558 REDMOND, OR 97756 November 1 , 2008 Michael Daly Tammy Baney Dennis Luke County Commissioners Deschutes County Administration 1130 NW Harriman Bend, Or 97701 RE: Central Oregon High School Rodeo application for Economic Development Grant Dear Mr. Daly, Ms. Baney , Mr. Luke My name is Casey Lyons, I am the Advisor for the Central Oregon High School Rodeo Club. I would like to thank you for your past support and donations you have made to the Central Oregon High School Rodeo Club. Your generosity is greatly appreciated by all of the parents and students of the club. I have enclosed a application for the Deschutes County Economic Development Fund Discretionary Grant Program for assistance with our May rodeo. Thank you for your time . If there are additional questions, fell free to contact me at 388- 4649. Sincerely, Casey Lyons Central Oregon High School Rodeo Club 1 High School Rodeo was created to give school students the opportunity to participate and compete in this unique and challenging sport. Our local student athletes are not only members of the Oregon High School Rodeo Club, but also members of the Oregon High School Rodeo Association as well as the National High School Rodeo Association. The OHSRA involves over 300 students and their families who live throughout the State. We are non-profit organizations dedicated to the development of sportsmanship, horsemanship, and character in the youth of our communities. We stress the importance of education by requiring high academic standards in order to compete, and help teach life skills such as leadership, responsibility, dedication and commitment. We are independent student athletic associations without assistance from tax dollars. Support from their families, this local club, and our communities help these athletes gain the resources to participate in this great sport. COHSRC is dedicated to promoting and maintaining an enthusiastic interest in the sport of high school rodeo and promoting the highest type of moral conduct and sportsmanship among its aspiring cowboy and cowgirl athletes. 2 Every year the Central Oregon High School Rodeo Club produces and promotes their annual high school rodeo held in may . The expenses incurred by the club are covered only with the assistance from Deschutes County, volunteers, business and personal support and contributions. This grant would be used to help offset the expenses incurred for our 2009 rodeo. 3 This coming year the Central Oregon High School Rodeo will be held in May on Mothers Day weekend We will begin organizing other funding for our production of this rodeo in January and February. 4 The Central Oregon High School Rodeo will improve the economic development in the Central Oregon area as well as Deschutes County by bringing to this area an expected 600+ people including our rodeo contestants, their families, friends, and supporters. These people would be utilizing the community and supporting our local merchants through lodging, food, fuel, shopping, etc. in the production of our rodeo. 5 Our local high school contestants who are competing are the direct recipients. The rodeo provides the students with an opportunity to display their athletic abilities and skills. Each contestant has the equal opportunity to display his or her own abilities. The local group of young cowboys and cowgirls benefit from the experience of being part of a team and learning the advantages of working together for the common goal, while learning leadership and organizational skills. If there are funds left after all expenses are paid, those funds are used as follows: 50% is divided equally among the COHSRC members who participate in the production of the rodeo, going directly into their rodeo fund to be used solely for their future rodeo or education expenses, 25% is used for year-end awards and travel expenses for students who qualify for the Silver State Rodeo or National Finals, 15% to the booster club for operational expenses, and 10% into a fund that pays the students entry fee to qualifiers for our State rodeo, with any balance from this fund being paid into participating students rodeo fund and would be prorated by their school GPA. The area merchants benefit from the influx of rodeo contestants and their families using and buying the available services and merchandise. The local public benefits by being offered the opportunity to watch and support our local and non -local talented athletes, and by the opportunity to enjoy a part of American heritage and the great sport of rodeo. 6 Our sources of revenue are as follows: 1.Rodeo Entry Fees 2. Gate Receipts 3. Program Sales 4. Sponsorship Program We have enclosed a copy of our anticipated income and expenses for our 2009 rodeo. CENTRAL OREGON HIGH SCHOOL RODEO CLUB ANTICIPATED INCOME AND EXPENSES 2009 CENTRAL OREGON HIGH SCHOOL RODEO INCOME ENTRY FEES SPONSORSHIP PROGRAM BUCKLE & CHUTE SPONSORS GATE RECEIPTS DESCHUTES COUNTY GRANT TOTAL ANTICIPATED INCOME 16,000.00 1,500.00 3,500.00 1,500.00 2,500.00 $25,000.00 EXPENSES STOCK & RELATED EXPENSES 7,080.00 BULL FIGHTERS 600.00 PICKUP MEN 900.00 JUDGES 650.00 ENTRY ADMINSTRATIVE FEE 800.00 ANNOUNCER 300.00 INSURANCE 1000.00 AMBULANCE 570.00 SANCTION FEE 5000.00 PROGRAMS 1100.00 OFFICE EXPENSE 300.00 AWARD PAYOUT 4.200.00 BUCKLES 2,500.00 TOTAL ANTICIPATED EXPENSES $25,000.00 • e ai Ttent ; i )ust:ice State of 'Dre ?on - '.'harii.abb:: Oregon Department of Justice Hardy Myers, Attorney General Hoe Prr rams & Scryi s r Ohar tab! Such the_Faatalase Rtsulis Charities Database Search Results Central Oregon High School Rodeo Club Registration: 25505 IRS Code: 501(c)(3) PO Box 1.558 EI:"r : 930849024 Redmond OR 97756 .Phone: (541) 548 - 3814 Most Recent Reporting Period: From: cola 1, 2005 to: Aug 31, 2006 Category 601: Booster club Purpose: to promote sportsmanship Total Revenue $21039..74 Program Service Expense: 0 Management Expense: 0 Fund Raising Expense: 0 Total Assets: $7554,15 Current Campaign: Gaming Info: Department of Justice - Charitable Activities SectionT 1515 SW "Fifth Ave., Suite 410, Portland, OR 97201 Phone: (971) 673-1880 Fax (971.) 6173.1882 - TI'Y: (503) 378-5938 http://www.doj.state.or.usic;gi..bin./charigroup_db_results.pl? 10/1,'200r Economic Development Fund Discretionary Grant Program Organization: Women's Resource Center of Central Oregon Organization Description: This organization, established in 2003, creates opportunities for individuals to improve personal and professional growth through training, counseling and access to community services. Focus is given to individuals facing life transitions. In 2007, services were expanded to not only address the needs of women, but also their husbands, children and other family members. Project Name: Partners in Transition Project Project Description: This project focuses on adapting current personal and professional growth services to address the needs of the homeless population, most notably those recently homeless. This effort includes the creation of community partnerships, focus groups, staff training and evaluation, in addition to expanded services. Project Period: February 1, 2009 — December 31, 2009 Amount of Request: $5,000 (1vr �,,oS,.,cc Previous Grants: • August 2003: $2,000 Tuition/classes (Luke $2,000) • September 2003: $3,000 (DeWolf $3,000) • November 2003: $2,500 Office Equipment (Daly $2,000, Luke $500) • March2004: $1,000 (Luke $1,000) • August 2004: $3,000 Transitional Services (DeWolf $3,000) • May 2006: $1,500 Transitional Services (Luke $500, Daly $500, Clarno $500) 93 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 12/08/08 X Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners Partners in Transition Project 02/01/09 $5,000 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Women's Resource Center of Cent. OR PO Box 8693 Contact Name(s): Fax: Linda Gardner 317-0513 Alternate Phone: 480-1999 12/31/09 02/01/09 54-2101215 Bend, OR 97708-86 385-0356 trixytazzy@yahoo. On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: cc�m Women's Resource Center of Central Oregon Community Resource Information Referral Changing Directions Life Transitions Classes Support Groups Compassionate Communication Workshops Individual Counseling Board Members President Cyndi Fischer Vice President Vicky MacRitchie Treasurer Jan Swander Members Linda Gardner Rev. Teri Hawkins Advisory Board Pamela Hulse Andrews Karen Coleman Carolyn Esky Joanne Luke Toni Ryan Mara Stein Instructors Carolyn Esky Carol Delmonico Katy Elliott Vicky MacRitchie Women's Resource Center of Central Oregon Site: 222 SE Urania Lane Bend, OR 97702 Mail: PO Box 8693 Bend, OR 97708-8 541-385-0750 info@wrcco.org www.wrcco.org December 8, 2008 Ms. Tammy Baney Deschutes County Commissioner 1300 NW Wall St. Bend, OR 97701-1960 Dear Tammy, Discretionary Fund Request for Early 2009 As you know, the Women's Resource Center of Central Oregon creates opportunities for all women to increase their personal and professional growth through training, counseling and access to community services for the betterment of themselves, their families and our community. A huge impetus of our effort has been aimed at women facing major life transitions. After our 12 hour Life Transitions Training, our clients are able to navigate the world of change and its obstacles, coping with their challerges, regaining personal motivation and improving self-esteem through self-examination, goal setting, conflict resolution and action planning in a supportive setting. This request is for support for part of the Community Outreach component of our expanded program, a project called Partners in Transition. Partnering with age icies and organizations serving the homeless, this project will expand WRCCO services to the growing newly homeless population of families, offering our Life Transitions Life Designs, and Mind Mapping class, a 12 hour instruction geared to helping individuals redesign their lives by exploring their core values, their options, and setting goals toward creating better lives with purpose and with support from the Women's Resource Center and our partners. The full budget for this expanded project is set at $31 102 for instruction for approximately 160 newly homeless individuals, and 72 additional hours instructing staffs of the homeless shelters and agencies serving these newly homeless individuals. This project should run nearly the full year of 2009. I'm sending this request to you, because you know the Women's Resource Center (as does Dennis), and because we see you as a champion for women and families. We are purposely aiming toward helping newly homeless families, because it is our thought that with a few extra tools, they can climb out of homelessness and prevent this from happening to them in the future. While there is no quick fix, it is our position that these valuable life -skills -tools can make a huge difference in an individual's ability to change his/her own life for the better. Thank you for your consideration of our request. We know that Partners in Transition will have a huge impact on the community. Please feel free to call me with any questions you may have about the project or the Center. Vicky MacRitchie and l will be happy to meet with you if you would find that helpful. DEC - 9 2008 BOARD OF COMMISSIONERS ADM ;•S+RAl N Sincerely, Linda Gardner, Board Member, 385-0356 Fund Development Chair Women's Resource Center of Central Oregon Deschutes County Econ. Dev. Fund Applica ion 2008-9 Page 1 of 5 Partners in Transition Project Description 1. Applicant organization, purpose, leadership structure and activities: Founded in 2003, the Women's Resource Center of Central Oregon creates opportunities for all individuals to it crease their personal and professional growth through training, counseling and access to community services for the betterment of themselves, their families and our community. A huge impetus of our effort has been aimed at individuals fa( ing major life transitions. We maintain a community resources book, and refer clients to other agencies and organization with the right purpose, and we do not duplicate resources available elsewhere. Annually we honor a local woman and of ier nominees as Women of Inspiration, women who are continually inspiring to other women, working to better the l3t of women, overcoming obstacles, leading personally and professionally, showing creativity in approach, and offeriuig a great role model for women. Our expanded mission was adopted in 2007 in recognition that we provide services to more than just women in transition and we actively intend to provide services on a more holistic basis which includes husbands, partners, children . rnd other supporting individuals. As part of this larger perspective, The Partners in Transition Project will help us work together with our partners to enable us to better serve families in the community, while we continue to assist women in transiton and women in general. After our 12 hour Life Transitions Training, our clients are able to navigate the world of chan 3e and its obstacles, coping with their challenges, regaining personal motivation and improving self-esteem through self- examination, goal setting, conflict resolution and action planning in a supportive setting. One Student Example: Deborah came to the Women's Resource Center this summer. She had been homeless for fourteen months, and lived at the Bethlehem Inn for five months. Through our resource referral system, and our knowledge of the community, she connected with Lake Place, a Transitional Living facility for women. She has I Ived there for the past two months. She volunteered with WRCCO, took the Life Transitions class, and has worked on sett ng goals for herself. She was hired by WRCCO as receptionist through a partnership with Experience Works, and has nc:w found a full-time job, moving her closer to her goals and the life she wants to live. Deborah will continue working at WRCCO on a volunteer basis, 2-3 days a week. This is one of the shortest turn-arounds we have seen. About the Center, she says, "My experience here at WRCCO has been inspiring and the positive energy that comes from the people +nvolved is amazing. The Life Transitions class really got me going in the right direction for positive changes in any life." Leadership: Vicky MacRitchie, MA, LPC -- Counselor, Mediator, Facilitator, Life Coach, Program Development Director, Instructor since 2005. Over 35 years implementing change and transition work through her C.O. mediation work, Life coaching, and through private counseling practice. Carolyn Esky, MPA -- Co -Founder, former Executive Director, and current Instructor of Life Transitions classes and workshops. Ms. Esky was the Director and Instructor of the Changing Directions program for over 12 years while it was at the community college and is a specialist in career counseling. Deborah Winters — computer specialist, background in creating Power Point Presentations and using many tools to make them effective. Staff counselors — WRCCO has two staff mental health counselors, part-time, as well as a counseling intern from the OSU Cascades Masters in Counseling program, specializing in career counseling. The Board of Directors -- Active board of 5 members provides more than 1,000 of volunteer hours annually though marketing, outreach, fiscal accountability, and fundraising. 2-3. Project overview including activities and timetable: There has been a 731 % increase in homelessness in the last 4 years in Central Oregon. The number of homeless in the area is 1,736, with 752 being children, 468 being women, and 67% of all homeless being families. With this enormous increase, many of these families have not been homeless before. It is a crucial time to offer these families transit onal training to insure that they are not homeless long. The project is, realistically, expected to commence before Apri 1 and to last through 2009. We plan to: • Create Community Partnerships / Outreach within two weeks of funding (this is begun already) • Do a Focus Group of At Risk Families in Homeless Shelters within 3 weeks of funding • Adapt our Transition Curriculum to At Risk Families with Children Who Have Recently Become Homeles within 4 weeks of funding, combining Life Transitions, Life Designs, Conflict Resolution, Mind Mapping principles • Adapt a Measurement Tool (pre- and post- evaluation) appropriate to these At Risk Families within 4 we( ks of funding, partly directed by the focus group discussion Women's Resource Center of Central Oregon Deschutes County Econ. Dev. Fund Application 2008-9 Page 2 of 5 • Apply Technology to our Curriculum to Advance the Ability to Reach this At Risk Family Group within 4 weeks of funding, using computerized materials and presentations • Provide Partners in Transition Training for Agency Staff once monthly over a year • Provide Partners in Transition Training for Recently Homeless Families in shelters and other programs .)eginning the second week of January, and over a 4 month period for the first wave of trainings. • Meet Regularly with Partnership Advisory Group, once monthly • Prepare Evaluation and Final Report noting conditions prevalent prior to their becoming homeless, with an eye toward prevention in the future for similar individuals and circumstances This project has been created to serve newly homeless families in the Central Oregon region. Through technolHgical methods we will offer our Partners in Transition Training to adults of these families where they are currently staying, in the shelters and agencies where they live, or are affiliated. The Partners in Transition Training is a series of 12 hou-s of class. It is our intent to offer two concurrent classes at the start, with each class handling approximately 10 nein ly homeless persons, meeting 4 hours a week for 3 weeks. Initially, with one instructor teaching 10 people in two ;eparate classes, we would be providing services to 20 individuals, or 80 person hours of instruction per week toward col ling with stress and uncertainty of enormous change, and in understanding values and outlining a path for progress. At he end of the two original classes, we would be able to present the program, again to another two groups of our partners zind then another two, and another two. Within just over four months, we could have offered 960 hours of Partners in Transition Training to 80 individuals, and then after a month of reevaluation and revision, to another 80 individuals. 4. How the project will impact the community's economic health: Combining efforts between our partners and the community, working together and offering skills to enhance the lives of the participants will build an inclusive spirit of community. Best case scenario includes "kicking" newly homeless, individuals out of homelessness and poverty. The focus group and the Partners in Transition Training will bring private citizens together to address their needs and aspirations, providing them with the tools to make better decisions about their lives and their contributions to the community. This training is interactive, and one component is similar to a support group. The nature of the training for staffs of the homeless shelters and poverty related partners will make it po sible for those organizations to be able to lead their clients through these changes in the future. Providing parents with skills to make better decisions, conflict resolution skills, and transitional training will help nurture children and strengthen families. Offering Partners in Transition Trainings to many of our temporarily displaced :itizens will demonstrate care for vulnerable populations. This project should also help to preserve and improve Oregon s livability through citizen involvement by engaging our many partners in an effort to tackle the problem of recent change it to homelessness together. The project will offer training and support enhancing education opportunities, better prepare individuals for success in education whether they are a returning or a first time student. Many of our past studerts have chosen to return to college as part of their transitional planning and goal setting. Need for the project: In a number of partner discussions over the last few months, we have noted frustration from the lack of knowledge of how to help their ever-increasing (up 731 % in 4 years) homeless families beyond just feeding and sheltering them. Cur own Life Transition classes have been in higher demand than they have been in years. The area is in crisis, relating to the economy, job and home loss, and people are being thrown into transition and change they didn't see coming. We can help these partner organizations with the training to get their populations facing forward, with an understanding of what's behind, but with a focus on transitioning toward the kinds of changes they need and want in their lives. Some of the skills needed which will be provided by our training are: ■ Losing victim energy and approaching transition and change in a positive, productive way ■ Understanding of foundational programming, perceptions and beliefs that hinder positive change ■ Identifying one's true passion, values and foundation for creating a plan to change ■ Implementing positive techniques and training to work toward transition and change ■ Understanding of communication strategies within oneself and between others ■ Enhancing skills for decision-making and goal setting • Understanding of conflict resolution techniques and strategies Why the project is important for our organization and the community: The project is important to our organization as we are a) striving to offer a broader range of unduplicated service; in the community, b) seeking innovative ways to expand Center services to those who most need these services and c looking for creative ways to partner with other agencies in order to make a difference in the whole community. Central Oregon is a small but rapidly growing community. Rapid growth, as in our community, often brings the ct allenge of an increased need for services across the board. Couple that with job losses in most areas of the community, and we are witnessing an increase in the homeless populations, and in those who need to determine how to proceed for health, Women's Resource Center of Central Oregon Deschutes County Econ. Dev. Fund Applica ion 2008-9 Page 3 of 5 safety, and their future. Increased demand for services can place low-income and at -risk families at a disadvantage to receive timely, needed services if they are not provided through the agencies and organizations they are familiar with. 5. Specific Communities that will benefit: The Partners in Transition Project will enable the Women's Resource Center to enrich existing collaborative efforts with Shepherd's House, Bethlehem Inn, Opportunity Foundation, The Partnership to End Poverty, and Bend Community Center, to begin with. The majority of these organizations and programs, serving low income and high-risk famdies have expressed keen interest in this project. In addition to enriching our existing partnerships, the Women's Resource Center will reach out to other local agencies and businesses in an effort to further serve the community in transition. The requested funds will cover the set up of the technological pieces necessary to the transporting of the services o' the Women's Resource Center to our partners. The initial outreach effort and the anticipated increased need for low or no - cost services will in part be covered by our partnerships, as well as through additional grants geared to marketir g, public relations, and program expansion. Obviously, we're principally aiming to benefit the newly homeless populations, as well as the agencies that serve them. The set up of the technological equipment needed to produce this project and to evaluate it will be a one-time e <pense. The initial cost of community outreach will be the largest in the beginning, like a any new project. With the technological tools in place, we will be able to serve more partners in transition. Many organizations such as the Central Oregon Family Resource Center, the Family Access Network, Neighborlmpact, Saving Grace (formerly COBRA), COIL, COCG.; and Veterans' Outreach will be on our next round of partners. Most have a significant interest in this project and shculd help maintain public awareness for this new community service into the future. "Low income working families in Central Oregon are only one step away from bankruptcy, homelessness, and despair or are already there due to the current economy and its impact on our region. The Women's Resource Center of Central Oregon has a successful track record of working with families at risk. The Partners in Transition Program intervenes early to strengthen families to switch from feelings of hopelessness to feelings of competency and control. The Partnership to End Poverty acknowledges the value of engaging community members, non -profits, public agencies, and families at risk, and supports the WRCCO in launching this effort for families who recently lost their homes and financial assets." — The Partnership to End Poverty "The need for transitional training is vital to my company. In working with the homeless population of Central Oregon and directing a rehabilitation program for the individuals in our shelter, I need to be able to provide them with the tools to transition back into society and avoid recidivism. — The Shepherd's Counseling Clinic "There is a need to increase human capital through life skills, conflict resolution and stress management. Collaborative partners' efforts toward this end are welcome. Classes in these skills would increase the success rate of those transitioning out of homelessness."— Bethlehem Inn Results and Follow-up Expected outcomes of the project and why its activities are expected to achieve these outcomes: As a result of this project we intend to increase the number of people served by the Center's resources. In providing increased instruction to named populations and parents involved, we hope to also impact the lives of children and families. After the first four month set, we will be duplicating the efforts with new clients, with a month of evaluation between the sets. Outcomes specific to parents and families include: a) Identifying one's true passion, values, and foundations toward creating a plan for transition and change b) Skills that enhance decision-making and goal setting c) Increased understanding of conflict resolution techniques d) Understanding of communication strategies with self and others, including empathy, listening and sending whole, effective messages e) Happier, less stressed parents; increased health and wellness of families and children Evaluating the effectiveness of this project: To assess the results of the Partners in Transition Project the Women's Resource Center will: a) Track the number of individuals, staff members and parents attending these trainings b) Request feedback from partnering agencies c) Collect pre -assessment and post -class evaluation feedback from those going through the trainings to asses; effectiveness, strengths, weaknesses, needs and opportunities for improvement Women's Resource Center of Central Oregon Deschutes County Econ. Dev. Fund Applicat on 2008-9 Fage 4of5 Self -exploration, knowledge of life skills, values identification, exploration of feelings, understanding of methods of working toward success in transition, and observing a list of conditions present prior to sending these families into homelessness, then identifying and hopefully training those individuals who will be facing the same issues gives priority to investments that resolve problems at their source. 6. Expenditures, Use of Grant funds, matching funds, etc. Our Request: The Women's Resource Center of Central Oregon is requesting $5,000 from the Deschutes County Economic Development Fund Discretionary Grant Program to apply to the Community Outreach portion of this budget. Without Community Outreach, the project will only be mildly successful. With Community Outreach, we will be able to fund the advertising needs of the project in order to attract community support and matching funds, so vi to the life of the Partners in Transition Project. This funding will be required mostly at the onset of the project. Please see the next page for the entire detailed project budget. We've divided up the expenditures into categories of Outreach, Curriculum (containing technological pieces), and Instruction. The shortened version is here: Proposed Expenses Total Community Outreach $5740 Total Curriculum Preparation $9360 Total Instructional Expense $16,002 Approximate Total Budget $31,102 Proposed Income Funds Committed (Oregon Community Foundation) $8900 Funds Requested to Date (Tingle) $6000 Estimated Partner Contributions (4 employees ea. @ $50 ea.) $3200 Estimated Partner Contributions (10 students ea./16 organizations @ $25 ea) $4000 **Request of Deschutes County $5000 Additional Matching Funds from Community through Outreach $4002 Approximate Total Budget $31,102 Currently, we have a curriculum/technology grant confirmation from Oregon Community Foundation for $8900. Applications have been made to The Leonard Tingle Foundation, for $6,000 Instructional Expense (semi -committed), J. Jill Compassion Fund for $10,000 Instructional Expense (doubtful), and each of our partners will be asked to commit funding on a per -capita basis toward the expenses of the Partners in Transition Project. If the J. Jill funds are rE.ceived, (awarded approximately March 15, 2009), we will be able to reduce the partners' contributions. (The normal class tuition is $200 per person for the 12 hour course.) Future Funding and Sustainability It is our hope that we are able to make a huge impact in one year with this project, and that we will be able to er hance the services of our fellow non -profits, so that their contact with their future clients will be more significantly beneficia to those populations. However, if it looks like there is still a substantial need for the basics of this project after a year, wE will certainly entertain a repetition, surely if there are additional grant and matching funds, we will be able to spend them on a partial repetition of the Partners in Transition Project. In addition to the increased request for low or no -cost ser /ices in the first year, the Center also anticipates attracting individuals and families who have some ability to pay for othor services offered, both individually and through employer benefits. Our workshops and support groups can be valuable instruments to people in the midst of change, like our Life Transitions, Career Focus Groups, Divorce Support Groups, Mind -Mapping, etc. It is our hope that the Partners in Transition Project will bring us increased awareness in the community and awareness of the value of our work to all facets of the community. Overall increased public awareness and fees for service will help us cover the on-going production and maintenance as well as volunteer management which wit become a part of the overall Center administration for such projects. Women's Resource Center of Centril Oregon Deschutes County Econ. Dev. Fund Applicat!nn 2008-9 Fuge 5 of 5 Partners in Transition Project Budget Community Outreach Community Presentations to community groups, churches, associations, businesses (Bend, Redmond, La Pine, Sunriver, Sisters, Madras) Contract Instructor 25 hr © $50 ..$1,250 Development of Community Partnerships 30 hrs @ $25 $750 Administration of collateral (creation and distribution) 50 hrs @ $14.50 $725 Administration of other public relations activities (press releases, PSA's, community calendar lists, etc.) 50 hrs @ $14.50 $725 Newsletter, semi-annually, focus on Partners in Transition Project, workshops & classes $2290 (Prep. each 10 hrs. © 14.50, printing & mailing to supporters, participants, partners, funders) Total Community Outreach $5740 Curriculum Preparation Dell Laptop — Intel, 250 GB hard drive* $750 Extended 3 yr. Warranty $300 Dell Intel Pentium D Processor 925, Monitor, Keyboard and Mouse* $1,500 Extended 3 yr. Warranty $300 External Hard Drive, Backup System $170 2 — 4 GB flash drives $46 InFocus Presentation Projector** $1100 Extra Projection Bulb $300 Extended 3 yr. Warranty $300 ResumeMaker Software (2 licenses)*** $100 Microsoft Office Professional (2 licenses (reduced cost through TechSoup)*** $40 Adobe Acrobat (2 licenses) (reduced cost through TechSoup)*** $120 Adobe Premier Elements (dvd editing software, 2 licenses) $280 Fujitsu document scanner S510 (pdf) $399 Digital Still Camera**** $350 Extra Battery $50 Digital Moving Picture Camera (JVC)**** $800 Extra Battery $55 Tripod (with camcorder for filming certain aspects of classes) $150 Develop / purchase pre- & post- evaluation instrument, in line with focus group $500 Tech Set-up and staff/board Technology Training est. 10 hrs. © $60 per $600 Traveling Dual Media case $150 Collateral Materials (flyers, schedules, information) $1000 Total Curriculum Preparation $9360 *Intel® CoreTM2 Duo mobile processor T5750; 3GB DDR2 memory; DL DVD±RW/CD-RW drive; 15.4" widescreen; 250(,6 hard drive; Windows Vista Home Premium with SP1. Use of laptop and desk top to create and deliver presentations **In Focus IN2106 DLP Projector - 2500 Lumens, WXGA 1280 x 800, 6.9 lbs *** Two licenses are included for software, one for the laptop, and one for the office desktop, for compatibility ****Cameras, digital still for presentations and camcorder for recording lessons process for sharing with funders and sup )orters Instructional Expense Develop/print Instructional Materials (est. $100 per agency x est. 8 agencies) $800 Develop/print Instructional Materials for staffs (approx. 4 per agency x 8 x $10/copy) $320 Course Instructor (8 classes=96 instructional hours x $50/hr.) $4800 Instructor mileage (est. 8 mi. per training, 480 mi. @$.585). $281 Additional Staff trainings 6 hrs once a month x 12 months ($50/hr.) $3600 Duplication for second full 4 months of training first 4 lines above, total $6201 Total Instructional Expense $16,002 Total Project expense $31,102 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: 0CT23 2007 WOMENS RESOURCE CENTER OF CENTRAL OREGON PO BOX 8693 BEND, OR 97708-8693 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 54-2101215 DLN: 17053272713007 Contact Person: SHAWNDEA KREBS Contact Telephone Number: (877) 829-5500 Public Charity Status: 170 (b) (1) (A) (vi) ID# 31072 Our letter dated October 2003, stated you would be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information yousubmitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax -Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, �Y y Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) Startling Statistics Poverty and Homelessness in tri -county region of Central Oregon Major Causes of Situational Poverty Lack of education or skills training Low-wage employment Unreliable transportation Lack of health insurance Lack of affordable child care Lack of assets Lack of stable housing Lack of work -force English Poverty by the Numbers 731% Increase of homeless in the last 4 years 1,736 Number of homeless in tri -county region 752 Number of homeless children in the region 81 % Percentage of homeless who are employed 67% Percentage of homeless who are families 42% Percentage of homeless who are children 27% Percentage of homeless who are women 3% 21,919 9-14% 59,185 28-38% 39,866 19.1% 26,556 13.8% Percentage of poor who are homeless C1) PARTNERSHIP TO END POVERTY People living in tri -county region at or below the federal poverty level - $21,200 HHI for a family of four (percentage rate varies by county) People living in tri -county region at/below the 200% poverty level - $42,400 HHI for a family of four (percentage rate varies by county) People in tri -county region without health insurance People in tri -county region without a GED or better Sources: Homeless Leadership Council, Cascade Public Policy Center, Oregon Employment Department, Deschutes County Health Department, US Census October 2008 Growing Lives, Together Economic Development Fund Discretionary Grant Program Organization: Oregon Youth Conservation Corps (OYCC) Organization Description: This organization's primary purpose is to assist in generating financial support for youth, conservation and service projects in the community. Project Name: Deschutes County "Day of Service" Project Description: Working in cooperation with the Heart of Oregon Corps, the Deschutes and Ochoco National Forests and the Central Oregon Intergovernmental Council, OYCC will provide a "Day of Service" for five Deschutes County communities (Bend, Redmond, La Pine, Terrebonne and Sisters). Working with local city leaders, a project will be identified and completed by the OYCC Summer Conservation Corps crews. The grant funds will be used to pay one crew of six and a crew leader, as well as provide them with lunches, for a one week period. Project Period: June 22, 2009 — August 14, 2009 Amount of Request: $3,773,15 Previous Grants: None 5caem , 173o1-50 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutcs.oro DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners c esc1J1--e S Cool Dal o4 Sem 6• mZ10ci $' 3,773-i5 Applicant/Organization: Address: Project End Date: P/, y/ 0 Date Funds Needed: Tax ID #: City & Zip: Telephone: OYGL, Inc. Po Box i xPi 4 Contact Name(s): Fax: SoN.r. ('t$1►er 5o3 -J7? -3365 - Alternate Phone: S03-537- P7 IV Email: 941- 3ob 7.791 503-37 r -Q6 ys7 cx+ KQ '71 "oket. ti.St.er a S4- 4c-or.vS On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: COMMUNITY COLLEGES AND WORKFORCE DEVELOPMENT WORKSOURCE OREGON Public Service Building 255 Capitol Street NE Salem, Oregon 97310 Phone (503) 378-8648 Fax (503) 378-3365 http://egov.oregon.gov/CCWD YOUTH CONSERVATION CORPS To: Tammy Baney, Deschutes County Commissioner From: John Asher, Director Date: December 10, 2008 Re: Oregon Youth Conservation Corps Dear Commissioner Baney, It was great seeing you again at the Association of Counties meeting last month in Eugene. Included with our application for Deschutes County Development Funds is t he final report for our Summer Conservation Corps program in 2008. As noted, you wil see the huge impact that we had on fifty-five youth and ten adults of Deschutes County lest summer. None of this would have been possible without the support of our wonderfu I partners (Heart of Oregon Corps, Deschutes/Ochoco National Forests and Central Or gon Intergovernmental Council. Also included is the budget for last summer's program. I r cooperation with Crook and Jefferson Counties we had one of the largest USFS supported program in the United States, with over 100 youth and 20 adult crew leade s. I truly appreciate all of the support that the Deschutes County Commissioners have provided over the years. As budgets continue to shrink, it is more important than ever that communities stand together to provide our youth with valuable work and educational opportunities. Thank you for your consideration of our grant application and be confidant that if approved, ev- y dollar will be spent in accordance with our proposal. Jo , , Asher ''irector Oregon Youth Conservation Corps DEC 1 5 2008 C r-. BOARD OF COMMISSrONERS ADMINISIRATiON CCWD/OYCC is an equal opportunity employer/program and offers auxiliary aids and services to individuals with disabilities, alternate formats and language assistance to individuals with limited English proficiency free of cost upon request. Contact CCWD for assistance. DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Oregon Youth Conservation Corps Inc. (OYCC Inc.) is a 501c3 non-profit whose primary purpose is assisting in generating private and financial support for youth, conservation, and projects of service to communities. The Board consists of a President, Vice President and four board members. The OYCC Director (non-vot ng member), Chair and Vice Chair of the OYCC Advisory Committee (ex -officio, voting members) also serve on the Trust Board. Board members are unpaid volunteers and receive no compensation for sitting on the Bo ird, other than reimbursement for expenses. PROPOSED PROJECT: OYCC Inc. in cooperation with OYCC, Heart of Oregon Corps, Deschutes/Ochi eco National Forests and Central Oregon Intergovernmental Council propose to provide a "Day of Service" fc+r each of the five communities in Deschutes County (Bend, Redmond, LaPine, Terrebonne and Sisters). Workin with local city leaders, a project(s) of need will be identified and accomplished by OYCC Summer Conservation Corps crews. PROPOSED TIMELINE: The timeline will vary in response to the project(s) selected by each communit>> but all project(s) will occur between June 22 and August 14, 2008. These project(s) will impact the individual community's economic health by providing a workforce capable of assisting a community in accomplishing tasks that may not be possible or would otherwise prove to be a burden on current staff. I foresee individual communities choosing projects such as park clean-up, set up/take down of community events, code enforcement on delinquent properties, painting, etc. The goal of this proposal is to allow the youth an opportunity to give back to the communities of Deschutes County at an honest, hands on level and building increased support for youth workforce and education programs. The communities of Bend, Redmond, LaPine, Terrebonne and Sisters will benefit equally. The budget is based upon one Crew Leader, one crew of six youth, taxes/ins and lunch per day: 1 CL $14.65 per hour x 10 hours per day x 17% x 5 days = 6 corpsmembers x $8.40 per hour x 9 hours per day x 17% x 5 days = Lunch for 7 people x 5 x $10.00 = Total Requested In -Kind and Matching Funds: Transportation for 7 x 5 days (50 mile avg.) x .585 = Supplies/Materials $50 x 5 days = $857.05 $2,653.60 $262.50 $3,773.15 $146.25 $250.00 $396.25 In 2008 the OYCC Summer Conservation Corps program in Deschutes County was valued at $247,596.5.2. Youth (55) wages accounted for $125,754.17 and adult Crew Leader (10) wages accounted for $42,120.00 for a total of $167,874.17 in wages contributed to Deschutes County. This proposal will allow OYCC and its partners to gain exposure in the individual communities of Deschutes County and lead to increased community support for youth programs in the future. INTERNAL REVENUE SERVICE DISTRICT DIRECI"OR • 2 COMMA CIRCLE MONTEREY PARK, CA 91755 Date: SEP 3 OREGON YOUTH CONSERVATION CORPS 530 CENTER ST NE STE 300 SALEM, OR 97310 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Numbe 94-3067291 Case Number: 953224002 Contact Person: JULIE Y CHAN Contact Telephone Number: (213) 725-6619 Our Letter Dated: August 11, 1988 Addendum Applies: no This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a)(1) and 170(b)(1)(A)(vi). Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a)(1) organization. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. We have sent a copy of this letter to your representative as indicated in your power of attorney. Letter 1050 (DO/CG) PROGRAM NAME: ' Central Oregon Youth Conservation Corps DUE DATE: SEPTEMBER 30, 2008 COUNTY: Deschutes SPONSORING AGENCY: Heart of Oregon Corps WORKSITE LOCATION: Bend Fort Rock Ranger District, Crescent Ranger District and Sisters Ranger District NAME & ADDRESS OF PERSON COMPLETING FORM: Lynn Roby 3160 NE Third Street Prineville, OR 97754 TITLE: Partnership Coordinator Ochoco and Deschutes NF's PHONE: 541-416-6542 NUMBER OF APPLICANTS: 80 NUMBER HIRED: 55 NUMBER OF APPLICANTS INTERVIEWED: 0 NUMBER OF PARTICIPANTS WHO HAVE EVER HAD CONTACT WITH THE JUDICIAL SYSTEM: 7 CORPS MEMBER NAME: CORPS MEMBER ADDRESS: 1. SEE ATTACHED LIST SEE ATTACHED LIST 2. PROJECT STARTING DATE: JUNE 23, 2008 PROJECT ENDING DATE AUGUST 14, 20118 NUMBER OF CREW LEADER(S) OVER AGE 24: 10 HOURLY WAGE OF CREW LEADER(S) OVER AGE 24: $12.10 - $14.00 (VARIES) NUMBER OF CREW LEADER(S) UNDER AGE 24: 0 HOURLY WAGE OF CREW LEADER(S) UNDER AGE 24: NA NUMBER OF CORPS MEMBERS: 55 HOURLY WAGE OF CORPS MEMBERS: $7.80 — 8.30 CREW LEADER S U M 02 T W T 0 F ■ S CORPS MEMBER S ■ M I T I WT r F C. S • WORKDAYS ■ WORKDAYS CREW LEADER HOURS OF WORK PER DAY 10 CORPS MEMBER HOURS OF WORK PER DAY 9 - 10 NUMBER OF WORKING DAYS PER CREW LEADER 36 NUMBER OF WORKING DAYS PER CORPS MEMBER 36 TOTAL NUMBER HOURS FOR ALL CREW LEADER(S) OVER AGE 24 3600 TOTAL NUMBER HOURS FOR ALL CORPS MEMBER 15,840 TOTAL NUMBER HOURS FOR ALL CREW LEADER(S) UNDER AGE 24 na YLS DID YOU OFFER ACADEMIC CREDIT? NO Ii ❑ EDUCATIONAL ENVIRONMENT 1)1•:"1 Il. SI'I; ale FIR UCATIONAI.OR I:NRIC111IEN] AC l IVITIES. INCLUDE A1'1'ROXIDLITE NUMBER ER OF 11010 RS SPENT IN EACH ACIIN IT 1. Geology and Exploring Volcanoes 9 hours 2. Interpretive program at Mt Bachelor and hiking 6 hours 3. Rock Climbing at Smith Rock 9 hours 4. Lava Tube and cave exploration and bats 6 Hours 5. River Rafting and river ecology 4 Hours 6. 1 2 COMMUNITY BENEFITS ACCOMPLISHED: ALL WORK BENEFITED THE PEOPLE WHO LOVE THEIR NATIONAL FORESTS AND THE YOUTH INVOLVED LEARNED GOOD WORK ETHICS, WHICH WILL MAKE THEM BETTER CITIZENS WORK ENVIRONMENT LIST WORK SKILLS LEARNED PROJECT OUTCOMES LIST IN AlI:ASURAI;I,I: TERMS (i.c., 25 MILLS OF TRAIL Rlill:r, 500 SEEI)LINCS PLANTED, ET(.'.). 1. TEAM WORK DEVELOPMENT 1. 264 SLASH PILES CONSTRUCTED 2. USE OF A VARIETY OF HANDTOOLS 2. 5 DAYS CONSTRUCTING SPLIT RAIL FENCE 3' FOLLOWING DIRECTIONS AND INSTRUCTIONS 3. 4 DAYS CONSTRUCTING OHV RIPARIAN PROTECTION FENCE 4. ARRIVING FOR WORK ON TIME 4. 186 MILES OF TRAIL MAINTAINED / 504 LOGS AND TREES CUT FROM TRAILS /MAINTAINED OR CONSTRUCTED 249 WATERBARS 5. FENCING SKILLS DEVELOPED 5. REMOVED 3 TRUCK LOADS OF TRASH, PICKED UP 50 BAGS OF TRASH IN DISPE RSE SITES 6. WORKING IN THE HEAT / KEEPIN G HYDRATED 6. 100 ACRES NOXIOUS WEEDS PULLED/ 25 MILES OF ROADSIDE WEEDS PULLED 7. SAFE WORKING PRACTICES 7. 190 BAGS NOXIOUS WEEDS PULLED 8. WORKING DILIGENTLY UNTIL BREAK TIME 8. CONSTRUCTED BEAVER BARRIERS IN SEED ORCHARD 9. 9. DEMOLISHED 2 MILES FENCE, BUILT 10 H BRACES, CLEARED FENCE LINE FOR 2 DAYS, ADDES 207 STAYS 10. 10. 10,000 KNAPWEED PLANTS PULLED, 50 TOADFLAX PULLED, 2,000 MULLIN PLANTS PULLED 11. 11. REPOTTED 446 ASPEN SEEDLINGS/COLLECTED 13 BAGS OF N 1TIVE GRASS SEED 12. 12. PEELED 352 LODGPOLE FOR ASPEN RI HAB PROJECT 13. 13. SPENT THREE DAYS REPLACING A TRA IL BRIDGE 14. 14. maintianed 5 trail heads HOW WOULD YOU IMPROVE THIS PROJECT IF YOU WERE TO DO IT AGAIN? ACCIDENTS OR SIGNIFICANT PROBLEMS: No injuries! SIGNIFICANT SUCCESSES: Only one kid quit out of the entire Central Oregon program OTHER COM Al ENTS: Great summer! 1)ID CRI;V LEADER TRAINING AFFECT ME OUTCOME OF T1ll. PROGRAII IN TERMS OF TEAM BUILDING,, "LEACHABLE MOMENTS, ENRICHMENT OF PROGRAM AND As7OUNT OF WORK ACCOMPLISHED? Yes, new crew leaders gained some skills regarding team building and safety 2 ON A SEPARATE PAGE, PLEASE PROVIDE A NARRATIVE AND ANECDOTAL INFORMATION. MAIL COMPLETED FORMS TO: OYCC 255 CAPITOL STREET NE, THIRD FLOOR SALEM, OREGON 97310 Central Oregon Youth Conservation Corps Deschutes County - 2007 Roster Name Age Address Phone COIC 2363 NW Glacier Way Redmond Tyler Hayes M16 COIC 2363 NW Glacier Way Redmond, OR 97756 Casey Moleski M16 COIC 2363 NW Glacier Way Redmond, OR 97756 Tim Day M17 COIC 2363 NW Glacier Way Redmond, OR 97756 Vincent Chevez M17 COIC 2363 NW Glacier Way Redmond, OR 97756 Trent McAllister M18 COIC 2363 NW Glacier Way Redmond, OR 97756 Matt Straza M16 COIC 2363 NW Glacier Way Redmond, OR 97756 Paul Dunaway BFR M17 63565 Chaparrel Drive Bend, OR 97701. Zachary Adams M16 2710 Great Horned PI Bend, OR 97701 Taylor Rieger M16 2831 SW Helmholtz Way Redmond, OR 97756 Steven Dolan M17 60423 Zuni Road, Bend, OR 97702 Hillary Sarniak F17 61252 Dayspring Drive Bend, OR 97702 Danielle Scarborough FI7 50 SE Craven Road Bend, OR 97702 George James M16 1700 SE Tempest Drive Apt # 203 Bend, OR 97702 Sierra Cardin F16 2055 SW 22nd Steet Redmond, OR 97756 Albert Watkins MI6 23012 Oxbow Lane Bend, OR 97701 Brian Thompson M17 62988 Florence Drive Bend, OR 97701 Matthew Contreras M16 16892 S. Centrey Drive Bend, OR 97701 Tomas Stewart M17 20708 Tango Creek Ave Bend, OR 97701 Ariel Hernandez F16 PO Box 1345 Sisters, OR 97759 Charles Novotny M16 PO Box 2243 Sisters, OR 97759 Davis Rapp M17 424 South Fir Street Sisters, OR 97759 Anna Rasmussen F16 14572 Crossroads Loop Sisters, OR 97759 Nathan Uttley M16 572 S Pine Meadow St Sisters, OR 97759 Andrew Vandiver M16 PO Box 1781 Sisters, OR 97759 Nathaniel Wright M16 PO Box 63 Camp Sherman, OR 97730 Casey Anderson M18 PO Box 3574 La Pine, OR 97739 Heath Dilley M17 PO Box 1623 La Pine, OR 97739 Cody Ekelund M18 52419 Antler Lane La Pine, OR 97739 Shelby Maguire F16 16448 Riley Street La Pine, OR 97739 Nygil McCune M18 15965 Woodland LaPine, OR 97739 Chantell Neff F16 PO Box 304 Crescent, OR 97733 Matthew Hampton M17 PO Box 2425 La Pine, OR 97739 Benjamin Harris M17 PO Box 817 Gilchrist, OR 97737 Ashley Hicks F17 PO Box 297 Crescent, OR 97733 Alex Perkins M19 PO Box 456 Gilchrist, OR 97737 Kali Smith F16 PO Box 24 Crescent, OR 97733 Alfred Wynn M18 52110 Ponderosa Way La Pine, OR 97739 Markus Johnson M16 1773 Cheryl Drive La Pine, OR 97739 Dakota Link M16 PO Box 1010 La Pine, OR 97739 Paul Manes M16 15790 Paulina Ave. La Pine, OR 97739 Cera Scevers F16 PO Box 20 Crescent, OR 97733 Ryan Stinson M16 PO Box 54 Crescent, OR 97733 Sara Engebretson F17 534 SE Wildcat Drive Bend, OR 97702 Crystal Long F17 534 SE Wildcat Drive Bend, OR 97702 Samantha Scubert-Tatman F15 534 SE Wildcat Drive Bend, OR 97702 Kathrine Smart F16 534 SE Wildcat Drive Bend, OR 97702 4 April Smith F16 534 SE Wildcat Drive Bend, OR 97702 Melissa Weed F18 534 SE Wildcat Drive Bend, OR 97702 5 Program Narrative Heart of Oregon Corps Central Oregon Conservation Youth Corps Deschutes County The Central Oregon Youth Conservation Corps is a continuing partnership effort rising from a cooperative agreement between Heart of Oregon Corps, a non-profit youth training and employment program, the U.S. Forest Service, Oregon Youth Conservation Corps and Central Oregon Intergovernmental Council. Working together we have coordinated a youth program that annually employs between 100 and 110 youth (at minimum wage) for eight weeks to accomplish a wide variety of stewardship activities on national forest lands. Hands-on science education is an important element of the program; it helps the youth make the connection between their work projects and the value of that activity to the health of the land and the ecosystem. The program serves youth from eleven communities in Central Oregon and offers a unique experience for these young people to better understand natural resource issues, develop land stewardship values and ethics, gain leadership skills and earn wages. The project hosts a total of nineteen youth crews throughout the tri -county area, ten of which were located in Deschutes county on the Bend Fort Rock, Sisters and Crescent Ranger Districts. Projects included, but were not limited to the following: Recreation An important focus for all crews on the Deschutes National Forest was on recreation management. The forest has some of the highest visitor usage in the Northwest and is home to a number of popular destinations and a number of Wilderness Areas. Accomplishments in recreation are as follows: • Maintenance of more than 186 miles of trails • Harvested and split cedar trees for 1,000 foot cedar fence • Removed three truck loads and 50 bags of trash from disperse sites • Removed and replaced a trail bridge • Obliterated unauthorized OHV trails • Logged out 504 small trees and logs from trails • Cleared or constructed 249 waterbars User made off highway trails are becoming a serious problem on public lands, with dozens of trails in undesignated areas are becoming established, especially in the Meadow Lakes area. A number of trails were obliterated by crews this summer; they pulled in slash and rocks to cover the trails, hoping that will stop the use and the resource damage. They also decommissioned user made creek crossings. Crews worked at the Newberry Crater National Monument, the Meadow Lakes area of the Sisters Ranger District, on the Pacific Crest Trail and popular mountain bike trails, as well as in the high lakes and numerous campgrounds. Noxious Weed Eradication Eradicating invasive plants on public lands is one of the priorities of the Forest Service. Youth crews pulled weeds in approximately 100 acres and 190 industrial sized bags of Medusa Head, Hounds Tongue and Russian Knapweed. The Sisters crew pulled 10,000 knapweed plants, 50 toadflax and 2,000 Mullin! They said that to pass the time having more fun, they counted! 6 Fencing There are many different kinds of fences that YCC crews maintain in the National Forest; they include exclosures for wildlife, riparian protection, OHV control and campground fences. This summer one of the Sisters crews not only constructed a 1,000 foot split cedar fence, but they also harvested the cedar trees and peeled the bark. Other fences that are more typical are smooth wire, barbed wire, high tinsel and juniper split rail. Fencing projects are some of the most enjoyable for the crews because each person is assigned a certain task that they take ownership over, and they can. see their progress. Crews also peeled 352 small lodge pole pines for a fencing project for aspen protection. Hazardous Fuels Reduction Deschutes National Forest crews worked in a variety of areas hand piling slash that had been cut in an effort to alleviate the risk of a catastrophic wild fire going through the area. They constructed several miles of fire line to prepare for fall burning and built 264 slash piles. Other Projects The Crescent crews worked on several projects to restore native vegetation by watering 2 acres of Aspen, Willow and Cottonwood plantations, repotted 246 Aspen seedlings in preparation for planting next year and collected 13 bags of native grass seed for propagation. Hands-on Science and Recreation Education The crews participated in four full days of recreational activities intended to increase their awareness of opportunities on public land for healthy outdoor and educational activities. The concept is embraced by the Forest Service's "Kids in the Woods Initiative," a program intended to get kids oul in the woods and away from their computers and high tech activities. The Deschutes County crews participated in a strenuous backcountry hike up Tam MacArthur Rim in the Cascades, a trip to Crater Lake National Park, a day of rock climbing at Smith Rock State Park, a hike around Newberry Crater National Monument, and a day on Mt. Bachelor. All activities included hiking, interpretive education and exploring a special place in Oregon. 7 O H C) U zW O 0 r H z -W O 0� W a go• O ciS 00 U O N 0 93-1303879 0 w Q 0 0 a DESCHUTES 0 H U >- 0 o N 0 00 C 00 00 'f N 69 69 0 O 0 0 O O 00 69 EA 0 0 O 0 00 69 69 69 69 00 O 0 0 0 0 0 69 69 69 o O o O O 0 00 00 00 00 00 69 ▪ 69 0 0 0 O O 0 O o 0 0 69 69 0 0 0 0 O 0 0 0 o O 69 69 SUPPLIES & MATERIALS 0 0 0 0 O 0 0 0 O o 00 00 69 69 0 0 O o O 0 0 0 0 0 0 0 N 69 69 CT. 0 0 0 N; 0 0 0'. O O N 69 TAXES/FRINGE EXPENSES O O 69 OYCC FUNDS 0 0 0 v o � c • o O N O N 71 f N f� rn 00 69 69 0 Z :L 0 K a F^ -t 1. 0 0 O O M N N 69 69 0 0 O 0 c c M 01 69 69 0 0 O O N 0 0 M M 69 EA w 0 • Z a. 1 cre 0. .J0 Z. F- t 0 0 Ochoco NF 0 o O o tra• - Era EA 69 0 0 O 0 O 0 C \ID N M M V3 69 LL,0 per, .L � ▪ L 0 0 T i 0 0 0 0. 14, 1) d � w C a :< 0 .a 0 z PROPOSED O Z p`- L `,fix f 0 0 0 N, 69 0 O O 69 cJ 48 N N TOTAL THIS PAGE INE BOARD GRANT I I z 0 DESCHUTES 1 TAXES/FRINGE EXPENSES 6,4 c) c) 4,41.0 ht¢44.44 0 f f 44 447-4;;;4444 0 444 ,*,444 0 cup 0 6,4 0 c; o cLa o HL) c; o ZZ ss --, le-. (7 ¢ ER ER = 0 0 0 c) 0 0 0 0 0 0 CV 6,4 CV cfn CV 0 c, 0 Lol• 0 0 Eos CREW LEADERS fc, 0 0 644 c, c) CV ER 0 0 0 c) 00 CV PROPOSED 0 4 if4fi 0 7,i u LLW 7 F2 P) 00 v z 0 z PROPOSED PDIC cra TOTAL THIS PAGE • 4-1) o a 0 O C GRAND TOTAL -1 F4-4 H H 1 0 0 <44 0 00 00 O 0 tn. 00 CV C, 4, Authorized Program Signature Authorized OYCC Approval Operations V en For: 1/5 Economic Development Fund Discretionary Grant Program Organization: Bend Area Habitat for Humanity Organization Description:. Bend Area Habitat for Humanity works with families and the community to build quality, affordable homes. These homes are constructed for families earning 35% to 75% of Bend's median income. Qualifying families must contribute 400-600 hours of sweat equity to the construction of the home. Project Name: Promotional Video Presentation Project Description: These grant funds will be used for the development of a promotional video presentation to be used for fundraising and special events. The organization's current promotional video will be edited to make it shorter in length, more up-to-date and more appealing. The new video is to be unveiled at the organization's 20th Anniversary Gala in May 2009. Project Period: January — March 2009 Amount of Request: $1,500 Previous Grants: • December 2005 - $1,050 for outreach equipment ($550 Clarno, $500 Luke) • August 2006 - $2,050 for land purchase ($684 Clarno, $683 Luke, $683 Daly) • February 2008 - $2,000 Alford Village initial engineering ($1,000 Baney, $500 Daly, $500 Luke) BEND AREA µA8ITAT FOA HU VtA%IITY PROrnaliOaq. VIMn INLECEN nc,4 DEC 2 2 2008 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 BOARD OF COMMISSIO 41) 388 6570 - Fax (541) 385-3202 - www.deschutes.org ADMINISTRATION DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 11-12.08 Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Commissioner Michael M. Daly All Three Commissioners x JAN 100°1 $ 1, Soo Address: Project End Date: Date Funds Needed: BEND Ai to HAorrm Fr.A I4wnawre 1960 NE qtr. S•r .Eel Contact Name(s): Fax: MARK Qu'tNLAN 323- I7 gG1 Alternate Phone: Tax ID #: City & Zip: Telephone: Email: 410-7179 M Altrvi 20091 MAs,ow 2oo9 g11oo y o12 GEN() cl 770 I 39s - 5387 x232 %Qu tnl to N ®, beNO HAIL rTEr. oQ4 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: Deschutes County Economic Development Fund Discretionary Grant Program Bend Area Habitat for Humanity — Promotional Video Presentation Project Organization Background In 1989, Les Alford retired from his career in the Air Force and settled in Bend. A longtime volunteer for Habitat for Humanity, Les quickly found like-minded friends and Bend Area Habitat for Humanity (BAHFH) was born. That group of volunteers made the commitment to partner with families and to work with the community to provide affordable homes. The population of Bend was about 20,000 when the first Habitat house was started in October of 1989. It was finished in March of 1990. That first house was built on donated land and sold to the chosen family for $28,000. In spite of sky -rocketing construction prices, and with heroic community support, BAHFH has built 75 homes housing 293 residents in the past 19 years. Next year BAHFH will be celebrating its 20th anniversary by having a series of events including a gala and a 20th anniversary home build. BAHFH homes are constructed using techniques and materials that demonstrate energy efficiency, resource conservation, improved home safety and air quality, comfort and economy. As requirements to protect the environment and preserve resources change, BAHFH has implemented green building practices which are quickly becoming trade standards or mandated by local building code. We currently have seven homes under construction and are on pace to serve ten families with affordable housing per year. Proposed Project A lack of affordable housing and the limited scale of housing assistance programs are of major concern to the Bend community. The growing gap between the number of affordable housing units and the number of people needing them has created a housing crisis for many low-income families. This crisis is fueled by a significant discrepancy between income and housing costs in the region. According to the 2006 Central Oregon Workforce Housing Needs Assessment a family needs to be earning 282% of the area median income to afford a home at the median sale price. To help with this crisis BAHFH is developing innovative approaches to reach out to its supporters. We are identifying development tools that we feel will get the message of Habitat across to people quickly and effectively. Our project is to produce a promotional video presentation that can be used for fundraising and special events. Deschutes County Economic Development Fund Discretionary Grant Program Bend Area Habitat for Humanity — Promotional Video Presentation Project l Groups that Benefit BAHFH is the only organization in Bend that provides home ownership opportunities for low income families, those that survive on 35 to 60 percent of the area median income, thereby helping them to break the cycle of potential poverty. We offer them a hand up, not a hand out. Each partner family invests at least 500 to 600 hours of sweat equity in building their homes or serving Habitat in other ways. BAHFH homeowners also must complete 50 hours of personal finance and homeownership classes to prepare them for a lifetime of homeownership. These classes are provided by NeighborImpact another of BAHFH's community partners. When the home is complete, Habitat sells it to the selected family using a 20 year, no -profit, no -interest mortgage. As mortgage payments come in, the money is used to build more homes. Anticipated Expenditures Pinnacle Media, locally owned and operated by Matt and Jo Ann Hand, have agreed to edit current videos, record new interviews with BAHFH families, and produce the new three-minute promotional video for $1,500. The standard cost for this type of video presentation is $3,000. Pinnacle Media has agreed to donate the additional $1,500 expense to the project. Conclusion Decent housing for all is essential to the economic vitality of a community. During our current economic downturn, an increasing number of our community members are struggling to find adequate housing. Low wage workers are paying unsustainable portions of their income for housing and have experienced great housing instability. The Deschutes County Board of Commissioners has an opportunity to assist this growing segment of our population. Are hope is that you will see the benefit of this project, which we feel, will lead to continued affordable housing projects well into the future. Deschutes County Economic Development Fund Discretionary Grant Program Bend Area Habitat for Humanity — Promotional Video Presentation Project 3 Attachment B 'A 11 October 16, 1989 Lester Alford Bend Area FIFH 124 N.W. Franklin Ave. Bend, OR 97101 Dear lister, This letter will confirm that Bend Area HFH has been added to the roster of exempt 'subordinates included in Habitat for Humanity, Inc.'s group exemption under 'section 501 (c)(:3) of the Internal. Revenue Code effective on October 13, 19899 The enclosed copy of the group exemption letter received from the IIS provides evidence of Habitat's group exemption. That letter, together with this letter which confirms your affiliate's exempt subordinate status, provide evidence of your tax exempt status under section 501 (c) (3) of the Code. Both these letters should be retained" as part of your affiliate's permanent records Please note that if your gross income 'isi amr al.lm more than $25,000, you are 'required to file Form 990, Return of Organizations Exempt from Income Tac, by the 15th day of the fifth month after' the end of your annual accounting period. Also, cote that a. significant penalty is imposed when a return is filed late. (To assist in the consolidation of your affiliate's financial data with that of 1F1 I, it is requested that you' use a calendar year -- January 1 -December 31—accounting period.) The group exemption number assigned to Habitat by the IRS is 8545. This number may be provided to prospective donors, foundations, and other grant organizations as they request it, and :i4 required oh any Form 990 you may file In partnership, 041.. j. (ccai/I Nark Sioau .(.i"t:List1:atEve Goorclinator.__- ;&if.S,I±ra:a. G our) t,(S /mr L1