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HomeMy WebLinkAbout2009-03-02 Work Session Minutes Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 2, 2009 ___________________________ Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Susan Ross and Teresa Rozic, Property and Facilities; Mark Pilliod and Laurie Craghead, Legal Counsel; Nick Lelack, Community Development; Sharon Smith, Counsel for Bend-La Pine School District; Paul Eggleston, Bend-La Pine School District; and Hillary Borrud of The Bulletin and a representative of KOHD TV. Chair Baney opened the meeting at 1:35 p.m. 1. Consideration of Signature of Document No. 2009-085, a Contract for Sale/Intergovernmental Agreement with the Bend-La Pine School District regarding the Sale of Land for a New Elementary School in La Pine. Laurie Craghead said that the County is scheduled to sell fifteen acres in La Pine to the School District, which is in the Comprehensive Plan. The value is to be what the County paid for it when it was obtained from the Bureau of Land Management. Mark Pilliod said there was a property transaction, and the infrastructure necessary to support the school. The school district and contractor are ready to begin work. The Board can authorize a license to go on the property at this time, however. They did a boundary survey and testing to determine soil type, etc. Ms. Smith stated that preparation work could begin right away. UNGER: Move that County Administrator be authorized to execute a license, subject to legal review. LUKE: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Work Session Monday, March 2, 2009 Page 1 of 4 Pages Minutes of Board of Commissioners’ Work Session Monday, March 2, 2009 Page 2 of 4 Pages 2. Property Management Update. ƒ Property Management Update – Discussion of Foreclosure Processes. Teresa Rozic said that a buyer of an auctioned property is now behind on payments by three months. Ms. Craghead stated there are there methods to handle this. One way is the County can take the property back if the fire fuel treatment requirements are not addressed. Also, a non-judicial foreclosure could occur since the County has a deed of trust. This would be straightforward but no deficiencies are included. There is a right to reinstate by making up the payments, and a sale would have to occur right away and this may not be the best time to try to sell the property. Staff feels that the best way to handle this situation is to go in on the fire fuel treatment requirement. That way the County can hold onto the property until the market is better. They could also do a deed in lieu of foreclosure. The Commissioners feel that the best option is the one that is easiest for the County to manage. ƒ Westside Property Planning and Partnership. Susan Ross gave an overview of the location of the property. Sharon Smith represents Ron Robinson, one interested party. Ms. Ross asked for direction on how to handle a conceptual master plan. They would also like to do this in cooperation with the Park & Recreation District and Robinson Construction. A study of the property was done in August 2003. The Robinsons would like to see the property rezoned mixed use. Mr. Kanner said that a framework plan might be the best way to proceed, and let developers do the ultimate master plan. Otherwise, there would be limited interest from developers, as this adds a hurdle to the potential project. Ms. Ross stated that they were looking at a conceptual master plan. Mr. Kanner stated that a framework plan is more general but does not have the obstacles of a final plan. A major issue will be Simpson Avenue, and whether it could be relocated or a frontage road put in. The City probably will not allow a curb cut on Simpson and traffic issues will have to be addressed. After a brief discussion, the Board asked that they be updated regularly on any progress made. Minutes of Board of Commissioners’ Work Session Monday, March 2, 2009 Page 3 of 4 Pages 3. Discussion of Board Review/Approval of Sunriver Service District Policies. Mark Pilliod said it has not been the practice for the Board to weigh in on policies of the Sunriver Managing Board. There has been no actions taken by Commissioners to confirm these operational policies. Mr. Pilliod feels that a review of the County Finance Director would be adequate to address changes to existing policies. Commissioner Luke expressed concern about oversight, especially in regard to credit card use. Mr. Pilliod said that the controls they have in place appear to be very strict. They also get audited on a regular basis. Mr. Pilliod said he would invite the current Chair, past Chair and the Administrative Secretary of the Managing Board to meet with the Board to discuss updating the managing agreement and other issues. 4. Update of Commissioners’ Meetings and Schedules. ƒ The regular Central Oregon Intergovernmental County meeting is scheduled for Thursday, and Commissioner Unger will be attending. ƒ Commissioner Baney will speak at the League of Women Voters’ forum tomorrow, in particular about the ballot issue regarding Local Rule. ƒ Commissioner Baney spoke with representatives of the Oregon Housing & Community Services Board last Friday, discussing homelessness and housing problems. She said the number of homeless people, particularly children, in this area when compared to other counties, and the percentages are much higher in Deschutes County. This area does not have the systems in place to help all of these people. The regional homeless shelter is being used by other counties who send their homeless, and possibly mentally challenged, citizens to Deschutes County. ƒ Commissioner Luke has been visiting with the Chambers of Commerce and for the most part has been discussing Local Rule. ƒ In regard to a meeting with the House Land Use Committee, Commissioner Unger stated that he gave an overview of how the funds gained from the destination resorts is utilities in this area. Much of it goes to health and mental health services, the Sheriff and other basic needs.