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HomeMy WebLinkAbout2009-04-20 Work Session Minutes-VEa 0 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL 20, 2009 Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were D. Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Mark Pilliod, Laurie Craghead, Chris Bell and Steve Griffin, Legal Counsel; Ken Hales, Community Justice; Judith Ure , Administration; a media representative KOTV news; Hillary Borrud with The Bulletin; and several other citizens. Chair Baney opened the meeting at 1:30 p.m. 1. Proposed Amendments to Deschutes County Code 2.04, Regarding Commissioner Signature on Final Plats. Laurie Craghead said per the County Code, plats are presented before the Board at a meeting. They can then delegate the Chair sign the plat if that is what they want to do. Commissioner Luke said they used to be brought to the Board meetings when all three commissioners would sign them. Ms. Craghead pointed out that there is a possibility of changing the code so the plat does not need to come before all three commissioners. Commissioner Luke said one of the objections to it being done before as things picked up sometimes and it took too long. He asked if there was an ordinance done. Ms. Craghead said it has to be done by a change in the code and she will make the changes. Commissioner Baney said she was ok with the changes. Ms. Craghead said the other question is if the Board is not available, do they want the County Administrator to sign the plats. Commissioner Luke said no and Commissioner Unger said he was okay with that. Commissioner Baney said either way was ok with her. Ms. Craghead asked if they would like it on a case-by-case basis, which would need to be done in writing. Minutes of Board of Commissioners' Work Session Monday, April 20, 2009 Page 1 of 4 Pages Commissioner Baney said it usually does not take longer than a day for a signature but it does need the Commissioners' to be the last ones to sign. Ms. Craghead said that language is already in the Code. For County plats, the planning director is to bring those in for signature according to our code. Commissioner Baney said the Code spells out Chair and Vice Chair. She suggested it say any Commissioner. Commissioner Luke said if not all three Commissioners are going to be available, a motion could be done for the administrator to sign the plats. 2. Update of Commissioners' Meetings and Schedules This item was not discussed. 3. Other Items Dave Kanner said through stimulus money there are some funds available through the Edward Byrne Memorial. He said there are three grants he would like to apply for. Judith Ure said the deadline is the 27th Commissioner Baney asked if there was other money. Ms. Ure said the Sheriff received $100,000 and the City received $100,000. Commissioner Luke asked if the County had to keep the employees on after the grant funds were gone. Ms. Ure said this is only for the period of the grant. Ken Hales said the new monies would come into Finance, and would be for domestic violence protection for electronic monitoring technicians and monitoring devices. He said they are looking at $150,000 to finance the program. Next year they are loosing the OYA Gang Grant of $60,000. Commissioner Luke said he has read too many things about strings attached to federal money. He is okay with applying for the grant as long as the employees leave when the grant is done, and the County does not owe anything for the equipment. Mr. Hales said he was quite confident that it does not apply to this grant. Ms. Ure concurred and said she does not see anything that requires that. Commissioner Baney said this presents a unique situation. In the past, the County has funded a domestic violence FTE. This would shift that, and she did not know if the County would keep that going. Would this move someone that has been funded that is outside of the grant? Commissioner Luke said if they are hiring a new person, that is one thing; if they are going to use a person already hired, that is something else. Minutes of Board of Commissioners' Work Session Monday, April 20, 2009 Page 2 of 4 Pages Mr. Hales said domestic violence money is not tagged to any one individual. There may be a half a dozen different staff doing domestic violence work. When the money runs out, they will have to reduce the work force. Commissioner Unger asked if matching funds would be used even though they are not required. If you show you are putting match in, it might put us up higher in the game. Ms. Ure said there could be a drawback in that once you have come forward with matching funds; you may have to use them. It was the consensus of the board to support the grants. Mr. Kanner said there was some confusion on the Planning Commission positions. They are going to advertise as a south County vacancy but not necessarily fill with a south County person; and there is confusion on the reappointment of Susan Quatre. Commissioner Baney said they did not talk about reappointing Ms. Quatre. They said they would move a Commissioner to the at large position and appoint someone else for south County. Ms. Quatre would be the at -large appointment. Commissioner Luke said the person stepping down is the at -large person. Ms. Quatre would move to the Bend position. Ms. Baney said to have her reapply for the Bend position. Commissioner Luke said there is no reason not to reappoint her. Commissioner Unger said in having someone with knowledge who wants to continue on, the Board should want to support them. Commissioner Luke asked staff to bring this item back to the Wednesday meeting and they would talk about it then. Commissioner Luke said the last item is the central garbage concept. He said staff would like to do this. If anyone wants to keep a garbage can in their office and have it emptied, they can. If they want to dump it once a week that is fine. Each person needs a can at their desk so it does not waste time to walk away from their desk to throw something away. Commissioner Unger asked what the motivation is. Mr. Kanner said to encourage recycling by taking each person's individual trash to a central garbage can. Commissioner Unger said if it will make a big difference, move forward, but he is not sure it will make that big of difference. Minutes of Board of Commissioners' Work Session Monday, April 20, 2009 Page 3 of 4 Pages Commissioner Luke asked what the plan is. Mr. Kanner said no plan but most people would probably keep a small container at their desk and take it to the central location periodically. Commissioner Luke said this would be a two -to - one vote; he suggested emptying the garbage once a week. Mr. Kanner said it would be a department -by -department basis. Being no further items addressed, the meeting adjourned at 2:10 p.m. DATED this 20th Day of April 2009 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Tammy Baney, Chair Dennis R. Luke, Vice Chair (41604 Alan Unger, Commissioner Minutes of Board of Commissioners' Work Session Monday, April 20, 2009 Page 4 of4 Pages TSS Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, APRIL 20, 2009 1. Proposed Amendments to Deschutes County Code 2.04, Regarding Commissioner Signature on Final Plats — Laurie Craghead 2. Update of Commissioners' Meetings and Schedules 3. Other Items 4. Executive Session — Quarterly Litigation Report, under ORS 192.660(2)(h), Threatened or Pending Litigation — Mark Pilliod 5. Executive Session under ORS 192.660(2)(i), Employment Related Performance — Dave Kanner PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY, Please call (541) 388-6571 regarding altemative formats or for further information.