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HomeMy WebLinkAbout2009-09-09 Work Session Minutes Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 9, 2009 ___________________________ Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Tom Anderson, Nick Lelack, George Read, Peter Gutowsky, Peter Russell, and Terri Payne; and one other citizen. Chair Baney opened the general meeting at 2:20 p.m. after the completion of executive session. 1. Executive Session, under ORS 192.660(2)(i), Review/Evaluation of Employee Performance. The executive session began at 1:00 p.m. and ended at 2:15 p.m. 2. Forester Update. This item will be addressed at a later date. 3. Comprehensive Plan Update: Public Involvement and Adoption Schedule. Nick Lelack said the plan is to have information ready for the work session on Sept. 30. They will start the public review portion on October 1, with no formal hearings yet. There will be ten Planning Commission meetings held over three months. There will also be six community plan meetings, seven open houses, and other outreach. At the end of this process in January 2010, they can then make revisions. There will be more open house in February, with formal hearings beginning in March. The question is, should the work sessions be held with the Planning Commission members. Minutes of Board of Commissioners’ Work Session Wednesday, September 9, 2009 Page 1 of 4 Pages Minutes of Board of Commissioners’ Work Session Wednesday, September 9, 2009 Page 2 of 4 Pages Commissioner Luke said that he would like an update after a few public meetings have been held, so the Board will have an idea of what is coming in. Commissioner Unger agreed. He wants to make sure the Board does not interfere with the work of the Planning Commission, which is to bring recommendations to the Board. Periodic updates would be helpful. Mr. Lelack stated that on September 30, there is a State hearing on destination resorts, and staff should attend. They are soliciting input from Deschutes County and other select areas, sometime between 1:00 and 5:00 p.m. 4. Discussion regarding Destination Resort Remapping – Tax Bill Insert. Peter Gutowsky referred to his memo and the proposed draft tax insert. He needs to know if the Board can attend the public hearing with the Planning Commission on November 12. Commissioner Luke said he might not be available. Mr. Gutowsky said that it would cost about $3,900 to send 84,000 mailers to property owners. Commissioner Luke stated he would like to be able to let people know whether it is clear that their property is not eligible. Laura ?? said that she would not understand this if she had not been attending various meetings. Mr. Gutowsky stated that some of the language is required by law. Commissioner Luke asked if there is an opportunity to use a separate phone line for calls from citizens on this issue and someone there who can answer their questions. Commissioner Unger suggested the Planning Commission process be completed, and then the Board process could take place. This will give people a second opportunity to make a statement. Chair Baney said she is sensitive to those who people feeling that they have to testify twice. She would like to see the process streamlined. However, she is leaning towards separating them out. Mr. Gutowsky said he would work with staff on the tax insert and scheduling. Minutes of Board of Commissioners’ Work Session Wednesday, September 9, 2009 Page 3 of 4 Pages 5. Further Discussion of a Draft Update to Communications Policy #GA-3. Erik Kropp said that Commissioner Luke had a question about whether there is a policy regarding disclosure of information that is exempt from public disclosure. Primarily this would be information that is discussed in executive session. LUKE: Move approval of the policy, as amended. UNGER: Second. VOTE: LUKE: Yes UNGER: Yes. BANEY: Chair votes yes. 6. Update Commissioners’ Meetings and Schedules. None were discussed. 7. Other Items. Mr. Kanner said that there has been a request from the Sunriver Fire Department for the use of land owned by the County for a training facility. This will be discussed later. __________________________________________ In regard to the County’s City Club membership, it seems that just Nick Lelack attends regularly. Others have attended once or twice. Commissioner Luke feels it is important for someone to attend to keep the lines of communication open. Mr. Kanner said that it still costs $25 per meeting, so anyone could still attend but would just have to pay a non-member rate. Being no further items addressed, the meeting adjourned at 3:05 p.m.