HomeMy WebLinkAbout2009-10-05 Work Session MinutesTES
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 5, 2009
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Marty Wynne, Finance; David Inbody, Assistant to the
Administrator; David Givans, Internal Auditor; Scott Johnson, Health Services;
Ken Harms, Susan Ross, Property & Facilities; Risk Management; and Judith Ure,
Administration. No representatives of the media or other citizens were present.
Chair Baney opened the meeting at 1:30 p.m.
1. Monthly Finance Update.
Marty Wynne gave an overview of this month's financing. The yield continues
to decline; the pool is down to .075 from .088. It is expected that it could drop
to as low as .06. The lowest historically has been 0.1, and the benchmark has
been 0.4.
In regard to the revenue forecast, there are some positive on the expenditures
side. The Clerk's revenue is stronger than anticipated. There is a surge of
payments coming in on property taxes, but mostly due to foreclosure situations.
The general fund forecast for this year is looking promising, though.
Erik Kropp said that premiums are due for Risk Management this month.
Mr. Wynne had some of the data for September regarding Community
Development revenue. The forecast was thought to be conservative, but
evidently was not conservative enough. Revenue is down this fiscal year for
three months running. Mr. Kanner expressed concern about what will happen
over the winter months. He has asked the Director to run some projections,
assuming the worst economically. Once the comprehensive plan is completed,
long range planning will be less active as well. There could be some
retirements coming up within the next year also.
Minutes of Board of Commissioners' Work Session Monday, October 5, 2009
Page 1 of 7 Pages
Chair Baney said she is concerned that the proposal to combine services with
the City of Bend is going nowhere. Mr. Kanner stated that he feels the problem
is at the City's end. They are laying off more of their CDD employees,
however. There are probably efficiencies to be gained but the City has not been
supportive of this proposal thus far. Mr. Kanner suggested that the biggest
benefit would be for the City of Bend and he does not want to take on added
responsibility if it is one-sided. Moreover, this should occur not just during the
hard times but in the good times as well.
Regarding health benefits trust numbers, these numbers are basically on track
for this fiscal year to date. Regarding EBAC (Employee Benefits Advisory
Committee), Chair Baney said it is truly a collective conversation.
Commissioner Luke added that the members are there to watch out for the
integrity of the plan.
For the Fair & Expo Center, the revenue expected has not materialized. It will
be a negative update, by $114,000. Overall there is not a problem, but the Fair
was negatively impacted by weather and the economy. Mr. Kanner stated that
the variance between budget and revenue is not as bad as it could have been, as
the director had made a lot of changes to make this year's event more
successful, but no one could have anticipated the impact of the bad weather.
The projected construction cost for the OSP/911 building has come in much
less than expected at this point, but the project is just beginning.
2. Review of Requests for RZFB Bonding Capacity.
Mr. Kanner indicated this was discussed at a meeting with the City of Bend
Council. It is part of the federal recovery stimulation plan. Chair Baney asked
about the guidelines for becoming a "recovery zone", which is necessary to
receive any of the funds. Mr. Kanner and Mr. Wynne indicated they would find
out. The Board asked if anyone else wanted to use this besides the City of
Bend, whose request might take up more than what is available.
Fire District No. 2 is a possibility. The City of Sisters also has a proposal. It i;
possible that this funding could be used for the Telecare project. The bonds mi st
be issued before the end of 2010 and COCC is not able to prepare in that
timeline.
Minutes of Board of Commissioners' Work Session Monday, October 5, 200 )
Page 2 of 7 Pages
Mr. Wynne there are two categories of recovery zones — facilities and
economic. Mr. Wynne explained how these categories would be handled.
The Commissioners felt that the added capacity could be used by the City of
Bend for reasonable purposes.
3. Discussion of Opportunities for New Transportation Funds.
Judith Ure stated that the County is slated to receive over $1 million additional
for transit from the State. It is not dependent upon the .06 cent gas tax increase.
There are two new programs since the funds could not go into the existing
programs.
These are similar to the STF programs, however. The funds do not have to be
advertised or go through competitive bid, since things are moving so fast that a
competitive process would be difficult.
The STF Advisory Committee has made recommendations (see attached
handout). This funding is fairly flexible; however, the federal funding is less
flexible.
Commissioner Luke asked if this could be used to address transportation
funding for the Fair; Ms. Ure said it might be possible. Commissioner Baney
asked if any could be used for a mobile health unit; Ms. Ure did not think so.
There are a series of things to approve: approve the STF Committee's
recommendation; approve the distribution to providers; accept the grant funds;
and approve the County Administrator's signature on the appropriate
documents.
Commissioner Unger asked if this could be used for transportation of a regional
nature. Ms. Ure said that the other entities typically apply for their own
funding.
LUKE: Move approval of the four recommendations.
LTNGER: Second.
VOTE: LLTKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Scott Johnson said that Ms. Ure has helped his department get several grants
and is thankful for her assistance.
Minutes of Board of Commissioners' Work Session Monday, October 5, 2009
Page 3 of 7 Pages
4. Discussion of Update of County Administrative Policy #GA -7, Smoking
Policy.
Erik Kropp said this policy is being updated, in response to outpatient studies.
Commissioner Luke asked how chewing tobacco impacts others. Mr. Kropp
stated that it impacts the individual person and benefits expenses. Oregon
Administrative Rules apply, and Munchkin Manor asked that smoking not be
allowed in the areas around their facility.
Commissioner Luke asked if this applies to personal vehicles being used for
County business. This needs to be clarified; what does it mean, "being
controlled". Mr. Harms said this expense is just being reimbursed.
Commissioner Baney asked how this would impact employees. Mr. Kropp said
that this would not apply to areas thirty feet or farther away from County
buildings. Mr. Johnson said that 80% of early onset diseases can be tied to
smoking. They are trying to act more comprehensively regarding health care.
Mr. Kropp indicated that a survey showed that 75% of County employees who
smoke want to quit. Mr. Johnson stated that St. Charles Medical Center
properties are totally smoke free, and they enforce this.
Commissioner Unger asked why other County buildings are not included. Mr.
Kropp indicated that this is to comply with the Administrative Rule, but can be
expanded after the results are known.
Mr. Johnson was asked about Rainbow House. It is a dilemma, as they are
trying to get more clients involved and do not want to press the issue at this
time. He said that an average of 233 people in the County die of a tobacco -
related disease each year.
It was pointed out that smoking is a legal activity, so this will be more of an
educational process. The educational piece has been taking place all summer.
Signage will be ready for placement around November 1.
5. Discussion of Proposed Early Return to Work Policy.
Mr. Kropp stated that this is a new policy regarding guidelines on how
employees can come back to work on a reduced work basis.
Minutes of Board of Commissioners' Work Session Monday, October 5, 2009
Page 4 of 7 Pages
Commissioner Luke asked how Workers Compensation is affected by this and
whether the employee can refuse. Mr. Harms said they would lose Workers
Compensation money but not their medical coverage. There is a program with
the State that allows for reimbursement to the County for equipment and time.
Employers pay into a fund, and the County can receive reimbursement if this
program is used.
LUKE: Move approval of Policy #RM -3, the proposed Return to Work
Policy.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
6. Update of Commissioners' Meetings and Schedules.
Chair Baney updated the others on her ABHA meeting. At this point there is no
presentation, but the thought is if they are looking at regionalization of services,
some kind of governance model is necessary. This includes the FQHC's,
hospitals and several government agencies. They want to get ahead of what the
State and Federal agencies might want later.
They all agreed that it would be good if one entity could be in charge of the
billing issues. The various billing groups are not talking with each other at this
time but efficiencies and capacities could be enhanced if this was more
coordinated.
On October 12, the Deschutes Water Alliance will meet. Congressman Greg
Walden and Phil Ward of the Oregon Water Resources will speak. It appears
that 44 people will attend, including representatives of the cities, counties and
other entities. The County will fund this event.
Chair Baney said that on October 23, the Ten Year Plan to End Homelessness
group will meet at the Fairgrounds, with a maximum of fifteen attendees. The
County will fund this event.
Minutes of Board of Commissioners' Work Session Monday, October 5, 2009
Page 5 of 7 Pages
7. Other Items.
Regarding Order No. 2009-061, regarding the Kuhn/Dowell hearing, the Board
approved the revised changes from the morning business meeting.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Mr. Kanner provided additional information from St. Vincent de Paul's
regarding their request for economic grant funding. Commissioner Luke is
concerned this is being used for operations. The Commissioners want a
breakdown on specifically how the funds would be used.
The New Neighborhood master plan includes a green space or wildlife corridor,
but the La Pine City Council has asked that it be expanded to 400 feet wide.
The proposed Deschutes Water Alliance memorandum of understanding will be
added to the Wednesday work session agenda.
In regard to a sports complex proposal, Chair Baney said she met with
representatives and discussed this issue. They have not met with any private
groups or other people who may have land available for this purpose, so she
provided some contact information to them.
Being no further items addressed, the meeting adjourned at 3:50 p.m.
Minutes of Board of Commissioners' Work Session Monday, October 5, 2009
Page 6 of 7 Pages
DATED this 5th Day of October 2009 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Tammy Baney, Chair
Dennis R. Luke, Vice Chair
cam,
Alan Unger, Com.issioner
Minutes of Board of Commissioners' Work Session
Page 7 of 7 Pages
Monday, October 5, 2009
TES
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, OCTOBER 5, 2009
1. Monthly Finance Update — Marty Wynne
2. Review of Requests for RZFB Bonding Capacity — Dave Kanner, Marty Wynne
3. Discussion of Opportunities for New Transportation Funds — Judith Ure
4. Discussion of Update of County Administrative Policy #GA -7, Smoking Policy
— Erik Kropp
5. Discussion of Proposed Early Return to Work Policy — Erik Kropp
6. Update of Commissioners' Meetings and Schedules
7. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
1f you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
October 5, 2009
(1) Monthly Investment Report
(2) August 2009 Financials
Memorandum
Date: September 11, 2009
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find August 2009 financial reports for the following funds: General
(001), Community Justice — Juvenile (230), Sheriff's (255, 701, 702), Public Health
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice — Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705) and Health Benefits Trust
(675).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
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GENERAL FUND
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
CoII. %
RESOURCES:
Beg. Net Working Capital $ 6,050,000 $ 6,775,995
Revenues
Property Taxes 3,303,808 327,914
Gen. Rev. - excl. Taxes 486,910 735,607
Assessor 136,784 200,034
County Clerk 173,862 258,558
BOPTA 2,299 3,906
District Attorney 55,467 43,845
Finance/Tax 31,175 54,467
Veterans 11,699
Property Management 14,408 14,408
Grant Projects 333 334
$ 725,995
100% 112% $ 6,050,000 $ 6,775,995 $ 725,995
(2,975,894) 17%
248,697 17%
63,250 17%
84,696 17%
1,607 17%
(11,622) 17%
23,292 17%
(11,699) 17%
17%
1 17%
Total Revenues 4,216,745 1,639,073 (2,577,672) 17%
TOTAL RESOURCES 10,266,745 8,415,068 (1,851,677) 17%
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non -Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS 5,225,079 3,681,084 1,543,995 17%
NET (Resources - Requirements)
548,439 511,769 36,670 17%
243,451 179,142 64,309 17%
9,951 10,800 (849) 17%
764,544 715,032 49,512 17%
124,412 107,405 17,007 17%
37,617 35,134 2,483 17%
39,948 37,389 2,559 17%
17,612 16,902 710 17%
268,834 124,533 144,301 17%
1,015,786 1,015,786 17%
3,070,594 1,738,106 1,332,488 17%
2,154,485 1,942,978 211,507 17%
5,041,666 4,733,984 (307,682)
2%
25%
24%
25%
28%
13%
29%
0%
17%
17%
6%
a) 19,822,847
b) 2,921,462
c) 820,704
d) 1,043,171
c) 13,791
332,800
c) 187,049
70,192
86,450
2,000
19,822,847
2,921,462
820,704
1,043,171
13,791
332,800
187,049
70,192
86,450
2,000
25,300,466 25,300,466
27% 31,350,466 32,076,461 725,995
Exp. %
16%
12%
18%
16%
14%
16%
16%
16%
8%
0%
9%
15%
12%
a) Approximately 85% of the property taxes are collected in October and November
b) Includes annual PILT payment of $467,230.
c) Includes 1st Quarter A & T Grant: Assessor -$197,517, Tax -$46,518 and BOPTA -$3,906.
d) Significant foreclosure and refinancing recordings.
3,290,631
1,460,704
59,708
4,587,263
746,471
225,701
239,685
105,673
1,613,006
6,094,713
18,423,555
12, 926, 911
31,350,466
3,290,631
1,460,704
59,708
4,587,263
746,471
225,701
239,685
105,673
1,613,006
6,094,713
12,328,842 6,094,713
12,926,911
25,255,753 6,094,713
6,820,708 6,820,708
Year End
$
Budget
Projection
Variance
100% 112% $ 6,050,000 $ 6,775,995 $ 725,995
(2,975,894) 17%
248,697 17%
63,250 17%
84,696 17%
1,607 17%
(11,622) 17%
23,292 17%
(11,699) 17%
17%
1 17%
Total Revenues 4,216,745 1,639,073 (2,577,672) 17%
TOTAL RESOURCES 10,266,745 8,415,068 (1,851,677) 17%
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non -Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS 5,225,079 3,681,084 1,543,995 17%
NET (Resources - Requirements)
548,439 511,769 36,670 17%
243,451 179,142 64,309 17%
9,951 10,800 (849) 17%
764,544 715,032 49,512 17%
124,412 107,405 17,007 17%
37,617 35,134 2,483 17%
39,948 37,389 2,559 17%
17,612 16,902 710 17%
268,834 124,533 144,301 17%
1,015,786 1,015,786 17%
3,070,594 1,738,106 1,332,488 17%
2,154,485 1,942,978 211,507 17%
5,041,666 4,733,984 (307,682)
2%
25%
24%
25%
28%
13%
29%
0%
17%
17%
6%
a) 19,822,847
b) 2,921,462
c) 820,704
d) 1,043,171
c) 13,791
332,800
c) 187,049
70,192
86,450
2,000
19,822,847
2,921,462
820,704
1,043,171
13,791
332,800
187,049
70,192
86,450
2,000
25,300,466 25,300,466
27% 31,350,466 32,076,461 725,995
Exp. %
16%
12%
18%
16%
14%
16%
16%
16%
8%
0%
9%
15%
12%
a) Approximately 85% of the property taxes are collected in October and November
b) Includes annual PILT payment of $467,230.
c) Includes 1st Quarter A & T Grant: Assessor -$197,517, Tax -$46,518 and BOPTA -$3,906.
d) Significant foreclosure and refinancing recordings.
3,290,631
1,460,704
59,708
4,587,263
746,471
225,701
239,685
105,673
1,613,006
6,094,713
18,423,555
12, 926, 911
31,350,466
3,290,631
1,460,704
59,708
4,587,263
746,471
225,701
239,685
105,673
1,613,006
6,094,713
12,328,842 6,094,713
12,926,911
25,255,753 6,094,713
6,820,708 6,820,708
COMM JUSTICE -JUVENILE
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 1,085,000 $ 1,200,041 $ 115,041 100% 111% $ 1,085,000 $ 1,200,041 $ 115,041
Revenues
Federal Grants 5,296 (5,296) 17% 0% a) 31,775 31,775
SB #1065 -Court Assess. 10,000 7,800 (2,200) 17% 13% 60,000 60,000
Discovery Fee 2,667 1,938 (729) 17% 12% 16,000 16,000
Food Subsidy 5,000 2,322 (2,678) 17% 8% 30,000 30,000
OYA Basic & Diversion 55,408 (55,408) 17% 0% a) 332,450 332,450
Inmate/Prisoner Housing 10,000 21,750 11,750 17% 36% b) 60,000 80,000 20,000
Inmate Commissary Fees 133 - (133) 17% 0% 800 800
Contract Payments 34,690 717 (33,973) 17% 0% 208,141 208,141
Miscellaneous 50 (50) 17% 0% 300 300
MIP Diversion Fees 167 125 (42) 17% 13% 1,000 1,000
Interest on Investments 2,167 4,129 1,962 17% 32% 13,000 13,000
Leases 408 300 (108) 17% 12% 2,448 2,448
Grants - Private 110 110 17% n/a 110 110
Level 7 11,333 (11,333) 17% n/a a) 68,000 68,000
Crime Prevention Services 3,333 (3,333) 17% 0% a) 20,000 20,000
Total Revenues 140,652 39,191 (101,461) 17% 5% 843,914 864,024 20,110
Transfers In -General Fund 923,864 923,864 - 17% 17% 5,543,186 5,543,186
TOTAL RESOURCES 2,149,516 2,163,096 13,580 17% 29% 7,472,100 7,607,251 135,151
REQUIREMENTS:
Expenditures
Community Justice -Juvenile
Personal Services
Exp. %
471,692 463,437 8,255 17% 16% 2,830,152 2,830,152
Materials and Services 220,350 141,603 78,747 17% 11% 1,322,097 1,322,097
Capital Outlay 17 17 17% 0% 100 100
Juvenile Resource Center
Personal Services 422,026 376,399 45,627 17% 15% 2,532,154 2,532,154
Materials and Services 30,817 42,942 (12,125) 17% 23% c) 184,903 184,903
Capital Outlay 17 17 17% 0% 100 100
Contingency 100,432 100,432 17% n/a 602,594
602,594
TOTAL REQUIREMENTS 1,245,351 1,024,381 220,970 17% 14% 7,472,100 6,869,506 602,594
NET (Resources - Requirements) 904,165 1,138,715 234,550
737,745 737,745
a) Reimbursements received quarterly.
b) Utilization of housing for juveniles by Crook County exceeding original estimations.
c) Negative variance due to an annual subscription payment and appliance purchase early in the fiscal year.
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 1,085,000 $ 1,200,041 $ 115,041 100% 111% $ 1,085,000 $ 1,200,041 $ 115,041
Revenues
Federal Grants 5,296 (5,296) 17% 0% a) 31,775 31,775
SB #1065 -Court Assess. 10,000 7,800 (2,200) 17% 13% 60,000 60,000
Discovery Fee 2,667 1,938 (729) 17% 12% 16,000 16,000
Food Subsidy 5,000 2,322 (2,678) 17% 8% 30,000 30,000
OYA Basic & Diversion 55,408 (55,408) 17% 0% a) 332,450 332,450
Inmate/Prisoner Housing 10,000 21,750 11,750 17% 36% b) 60,000 80,000 20,000
Inmate Commissary Fees 133 - (133) 17% 0% 800 800
Contract Payments 34,690 717 (33,973) 17% 0% 208,141 208,141
Miscellaneous 50 (50) 17% 0% 300 300
MIP Diversion Fees 167 125 (42) 17% 13% 1,000 1,000
Interest on Investments 2,167 4,129 1,962 17% 32% 13,000 13,000
Leases 408 300 (108) 17% 12% 2,448 2,448
Grants - Private 110 110 17% n/a 110 110
Level 7 11,333 (11,333) 17% n/a a) 68,000 68,000
Crime Prevention Services 3,333 (3,333) 17% 0% a) 20,000 20,000
Total Revenues 140,652 39,191 (101,461) 17% 5% 843,914 864,024 20,110
Transfers In -General Fund 923,864 923,864 - 17% 17% 5,543,186 5,543,186
TOTAL RESOURCES 2,149,516 2,163,096 13,580 17% 29% 7,472,100 7,607,251 135,151
REQUIREMENTS:
Expenditures
Community Justice -Juvenile
Personal Services
Exp. %
471,692 463,437 8,255 17% 16% 2,830,152 2,830,152
Materials and Services 220,350 141,603 78,747 17% 11% 1,322,097 1,322,097
Capital Outlay 17 17 17% 0% 100 100
Juvenile Resource Center
Personal Services 422,026 376,399 45,627 17% 15% 2,532,154 2,532,154
Materials and Services 30,817 42,942 (12,125) 17% 23% c) 184,903 184,903
Capital Outlay 17 17 17% 0% 100 100
Contingency 100,432 100,432 17% n/a 602,594
602,594
TOTAL REQUIREMENTS 1,245,351 1,024,381 220,970 17% 14% 7,472,100 6,869,506 602,594
NET (Resources - Requirements) 904,165 1,138,715 234,550
737,745 737,745
a) Reimbursements received quarterly.
b) Utilization of housing for juveniles by Crook County exceeding original estimations.
c) Negative variance due to an annual subscription payment and appliance purchase early in the fiscal year.
SHERIFF - Fund 255
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY °A)
CoII.
RESOURCES:
Beg. Net Working Capital $
Revenues
$ 183,677 $ 183,677 100%
n/a
$ - $ 183,677 p;, 183,677
Law Enf Dist Countywide 3,373,823 3,373,823 - 17% 17% 20,242,936 20,242,936
Law Enf Dist Rural 2,119,554 2,119,554 - 17% 17% 12,717,322 12,717,322
Interest 6,874 6,874 17% n/a 6,874 6,874
Total Revenues 5,493,377 5,500,251 6,874 17% 17% 32,960,258 32,967,132 6,874
TOTAL RESOURCES
5,493,377 5,683,928 190,551 17% 17% 32,960,258 33,150,809 190,551
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division 326,865 356,785 (29,920) 17% 18% 1,961,188 1,961,088 100
Civil 121,160 129,210 (8,050) 17% 18% 726,961 726,961
Automotive/Communications 232,981 376,283 (143,302) 17% 27% a) 1,397,884 1,397,884
Investigations/Evidence 280,388 262,953 17,435 17% 16% 1,682,327 1,682,327
Patrol/Civil/Comm Supp 1,262,096 1,147,239 114,857 17% 15% b) 7,572,575 7,572,575
Records 107,061 101,751 5,310 17% 16% 642,363 642,263 100
Adult Jail 1,507,486 1,288,622 218,864 17% 14% b) 9,044,909 9,044,909
Court Security 35,985 32,325 3,660 17% 15% 215,908 215,808 100
Emergency Services 31,345 28,929 2,416 17% 15% 188,071 188,071
Special Services Division 184,782 180,293 4,489 17% 16% 1,108,690 1,108,690
Regional Work Center 456,307 377,282 79,025 17% 14% b) 2,737,842 2,737,742 100
Training Division 50,009 56,707 (6,698) 17% 19% 300,053 299,953 100
Other Law Enforcement Svcs 87,950 81,509 6,441 17% 15% 527,702 527,602 100
Non -Departmental 77,174 10,508 66,666 17% 2% 463,044 463,044
Contingency 641,790 641,790 17% n/a 3,850,741 - 3,850,741
Exp. %
Transfers Out 90,000 90,000 17% 0% 540,000 540,000
TOTAL REQUIREMENTS 5,493,379 4,430,396 1,062,983 17% 13% 32,960,258 29,108,917 3,851,341
NET (Resources - Requirements) (2) 1,253,532 1,253,534 - 4,041,892 4,041,892
a) Year to date actual includes annual amount ($260,405) of transfer to Fund 245 Communications System.
b) Unfilled open positions resulting in Tess than planned personnel expenses.
Year End
Budget
Projection
Variance
$ - $ 183,677 p;, 183,677
Law Enf Dist Countywide 3,373,823 3,373,823 - 17% 17% 20,242,936 20,242,936
Law Enf Dist Rural 2,119,554 2,119,554 - 17% 17% 12,717,322 12,717,322
Interest 6,874 6,874 17% n/a 6,874 6,874
Total Revenues 5,493,377 5,500,251 6,874 17% 17% 32,960,258 32,967,132 6,874
TOTAL RESOURCES
5,493,377 5,683,928 190,551 17% 17% 32,960,258 33,150,809 190,551
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division 326,865 356,785 (29,920) 17% 18% 1,961,188 1,961,088 100
Civil 121,160 129,210 (8,050) 17% 18% 726,961 726,961
Automotive/Communications 232,981 376,283 (143,302) 17% 27% a) 1,397,884 1,397,884
Investigations/Evidence 280,388 262,953 17,435 17% 16% 1,682,327 1,682,327
Patrol/Civil/Comm Supp 1,262,096 1,147,239 114,857 17% 15% b) 7,572,575 7,572,575
Records 107,061 101,751 5,310 17% 16% 642,363 642,263 100
Adult Jail 1,507,486 1,288,622 218,864 17% 14% b) 9,044,909 9,044,909
Court Security 35,985 32,325 3,660 17% 15% 215,908 215,808 100
Emergency Services 31,345 28,929 2,416 17% 15% 188,071 188,071
Special Services Division 184,782 180,293 4,489 17% 16% 1,108,690 1,108,690
Regional Work Center 456,307 377,282 79,025 17% 14% b) 2,737,842 2,737,742 100
Training Division 50,009 56,707 (6,698) 17% 19% 300,053 299,953 100
Other Law Enforcement Svcs 87,950 81,509 6,441 17% 15% 527,702 527,602 100
Non -Departmental 77,174 10,508 66,666 17% 2% 463,044 463,044
Contingency 641,790 641,790 17% n/a 3,850,741 - 3,850,741
Exp. %
Transfers Out 90,000 90,000 17% 0% 540,000 540,000
TOTAL REQUIREMENTS 5,493,379 4,430,396 1,062,983 17% 13% 32,960,258 29,108,917 3,851,341
NET (Resources - Requirements) (2) 1,253,532 1,253,534 - 4,041,892 4,041,892
a) Year to date actual includes annual amount ($260,405) of transfer to Fund 245 Communications System.
b) Unfilled open positions resulting in Tess than planned personnel expenses.
RESOURCES:
Beg. Net Working Capital $ 2,470,519 $ 3,343,461 $ 872,942 17% Na $ 2,470,519 $ 3,343,461 $ 872,942
Revenues
Tax Revenues - Current 2,469,951 - (2,469,951) 17% 0% a) 14,819,703 14,819,703
Tax Revenues - Prior 83,333 235,243 151,910 17% 47% 500,000 500,000
Federal Grants 5,833 600 (5,233) 17% 2% 35,000 35,000
State Grant 7,526 18,563 11,037 17% 41% 45,156 45,156
Transp. of State Wards 833 (833) 17% 0% 5,000 5,000
SB 1145 286,865 483,834 196,969 17% 28% b) 1,721,192 1,935,336 214,144
Des. Cty Video Lottery Grant 833 - (833) 17% n/a 5,000 5,000
Des Cty Court Security 21,500 21,425 (75) 17% 17% 129,000 129,000
Des Cty Juvenile Contract 500 (500) 17% 0% 3,000 3,000
Title III Reimbursement 25,000 (25,000) 17% n/a 150,000 150,000
Transport 333 1,318 985 17% n/a 2,000 2,000
DC Fair & Expo Center 1,695 1,695 17% n/a - 1,695 1,695
Inmate Commissary Fees 10,000 5,197 (4,803) 17% 9% 60,000 60,000
Work Center Work Crews 7,075 6,960 (115) 17% 16% 42,450 42,450
Concealed Handgun Classes 1,000 1,425 425 17% 24% 6,000 6,000
Soc Sec Incentive -Fed 833 2,000 1,167 17% 40% 5,000 5,000
Miscellaneous 667 305 (362) 17% 8% 4,000 4,000
Oregon Mentors 833 1,902 1,069 17% n/a 5,000 5,000
Medical Services Reimb 2,000 1,490 (510) 17% 12% 12,000 12,000
Restitution 175 324 149 17% 31% 1,050 1,050
Sheriff Fees 26,667 40,275 13,608 17% 25% 160,000 160,000
Interest 4,722 5,029 307 17% 18% 28,333 28,333
Interest on Unsegregated 589 181 (408) 17% 5% 3,533 3,533
Rentals 4,999 38,044 33,045 17% 127% c) 30,000 51,236 21,236
Donations 50 50 17% n/a 50 50
Total Revenues 2,962,067 865,860 (2,096,207) 17% 5% 17,772,417 18,009,542 237,125
SHERIFF 701
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY
Coll. %
TOTAL RESOURCES 5,432,586 4,209,321 (1,223,265)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 3,373,824 3,373,823
17%
21% 20,242,936 21,353,003 1,110,067
Exp. %
1 17% 17% 20,242,936 20,242,936
TOTAL REQUIREMENTS 3,373,824 3,373,823 1 17%
NET (Resources - Requirements)
17%
20,242,936 20,242,936
2,058,762 835,498 (1,223,264) - 1,110,067 1,110,067
a) Approximately 85% of the property taxes are collected in October and November
b) Actual State reimbursement for 1145 inmate housing will exceed amount estimated for the budget.
c) FBI relocation from Sheriff's Office has been delayed resulting in 4 months of additional rental revenue.
Year End
Budget ,
Projection
Variance
TOTAL RESOURCES 5,432,586 4,209,321 (1,223,265)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 3,373,824 3,373,823
17%
21% 20,242,936 21,353,003 1,110,067
Exp. %
1 17% 17% 20,242,936 20,242,936
TOTAL REQUIREMENTS 3,373,824 3,373,823 1 17%
NET (Resources - Requirements)
17%
20,242,936 20,242,936
2,058,762 835,498 (1,223,264) - 1,110,067 1,110,067
a) Approximately 85% of the property taxes are collected in October and November
b) Actual State reimbursement for 1145 inmate housing will exceed amount estimated for the budget.
c) FBI relocation from Sheriff's Office has been delayed resulting in 4 months of additional rental revenue.
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
US Forest Service
State Grant
SB #1065 Court Assessment
Marine Board License Fee
Des Cty General Fund Grnt
Des Cty Transient Room Tax
City of Sisters
Des Cty Tax/Fin Contract
Des Cty CDD Contract
Des Cty Solid Waste Contr
Des Cty Clerk/Election
School Districts
Security & Traffic Reimb
Seat Belt Program
Miscellaneous
Sheriff Fees
Court Fines & Fees
Impound Fees
Restitution - Street Crimes
Interest
Interest on Unsegregated
Grants - Private
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
SHERIFF 702
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual 1 Variance
FY %
Coll. %
$1,287,473 $ 1,433,708 $ 146,235
1,206,616 -
39,833 121,895
333 5,212
12,750
31,272 9,307
11,167 7,800
20,745
143,861 10,000
297,806 297,806
70,003 69,336
167
4,531 4,530
13,591 13,591
333
16,667
2,167 1,386
1,000 1,775
1,667 1,449
833 2,385
14,167 21,617
12,500 5,800
500
1,667 799
300 89
1,000
5,436
(1,206,616)
82,062
4,879
(12,750)
(21,965)
(3,367)
(20,745)
(133,861)
(667)
(167)
(1)
(333)
(16,667)
(781)
775
(218)
1,552
7,450
(6,700)
500
(868)
(211)
4,436
1,904,976 580,713 (1,324,263)
3,192,449 2,014,421 (1,178,028)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 2,119,554
2,119,554
TOTAL REQUIREMENTS 2,119,554 2,119,554
NET (Resources - Requirements)
17% n/a $ 1,287,473 $ 1,433,708 $ 146,235
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
0%
51%
261%
0%
5%
12%
0%
1%
17%
17%
0%
17%
17%
0%
n/a
11%
30%
14%
48%
25%
8%
n/a
8%
5%
n/a
91%
5%
a) 7,239,702
239,000
2,000
76,500
187,633
67,000
124,468
863,163
1,786,837
b) 420,015
1,000
27,183
81,548
2,000
100,000
13,000
6,000
10,000
5,000
85,000
75,000
10,000
1,800
7,239,702
239,000
5,212 3,212
76,500
187,633
67,000
124,468
863,163
1,786,837
416,016 (3,999)
1,000
27,183
81,548
2,000
100,000
13,000
6,000
10,000
5,000
85,000
75,000
500 500
10,000
1,800
6,000 6,000
11,429,849 11,429,562
(287)
17% 16% 12,717,322 12,863,270 145,948
- 17%
1,072,895 (105,133) (1,178,028)
Exp. %
17% 12,717,322 12,717,322
17% 17% 12,717,322 12,717,322
145,948 145,948
a) Approximately 85% of the property taxes are collected in October and November.
b) Actual escalation increase to Sisters law enforcement contract will be less than estimated for the budget.
Year End
Budget
Projection
Variance
17% n/a $ 1,287,473 $ 1,433,708 $ 146,235
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
0%
51%
261%
0%
5%
12%
0%
1%
17%
17%
0%
17%
17%
0%
n/a
11%
30%
14%
48%
25%
8%
n/a
8%
5%
n/a
91%
5%
a) 7,239,702
239,000
2,000
76,500
187,633
67,000
124,468
863,163
1,786,837
b) 420,015
1,000
27,183
81,548
2,000
100,000
13,000
6,000
10,000
5,000
85,000
75,000
10,000
1,800
7,239,702
239,000
5,212 3,212
76,500
187,633
67,000
124,468
863,163
1,786,837
416,016 (3,999)
1,000
27,183
81,548
2,000
100,000
13,000
6,000
10,000
5,000
85,000
75,000
500 500
10,000
1,800
6,000 6,000
11,429,849 11,429,562
(287)
17% 16% 12,717,322 12,863,270 145,948
- 17%
1,072,895 (105,133) (1,178,028)
Exp. %
17% 12,717,322 12,717,322
17% 17% 12,717,322 12,717,322
145,948 145,948
a) Approximately 85% of the property taxes are collected in October and November.
b) Actual escalation increase to Sisters law enforcement contract will be less than estimated for the budget.
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
OMAP
Family Planning Exp Proj
Grants
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records -Birth
Vital Records -Death
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Total Revenues
Transfers In -Reserve Fund
Transfers In -General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
PUBLIC HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll. %
$ 900,000 $ 1,120,355 $ 220,355 100% 124% $ 900,000 $ 1,120,355 $ 220,355
667 - (667) 17% 0% 4,000 4,000
303,707 278,767 (24,940) 17% 15% a) 1,822,242 1,724,753 (97,489)
5,790 - (5,790) 17% 0% 34,737 34,737
35,540 10,152 (25,388) 17% 5% 213,240 213,240
50,500 39,234 (11,266) 17% 13% 303,000 303,000
79,167 54,168 (24,999) 17% 11% b) 475,000 475,000
21,833 21,833 17% n/a c) 21,833 21,833
22,300 18,743 (3,557) 17% 14% 133,800 133,800
25,358 23,912 (1,446) 17% 16% 152,150 152,150
6,000 5,990 (10) 17% 17% 36,000 36,000
16,333 19,360 3,027 17% 20% 98,000 98,000
6,333 3,399 (2,934) 17% 9% 38,000 38,000
1,467 1,518 51 17% 17% 8,800 8,800
21,962 (21,962) 17% 0% 131,774 131,774
4,500 4,500 17% 17% 27,000 27,000
579,624 481,576 (98,048) 17% 14% 3,477,743 3,402,087 (75,656)
4,167 (4,167) 17% 0% 25,000 25,000
386,294 386,294 17% 17% 2,317,765 2,317,765
1,870,085 1,988,225 122,307 17% 30% 6,720,508 6,865,207 144,699
Exp. %
737,922 679,223 58,699 17% 15% d) 4,427,529 4,227,991 199,538
238,062 201,626 36,436 17% 14% 1,428,371 1,428,371
2,817 2,817 17% 0% 16,902 16,902
25,000 25,000 17% 0% 150,000 150,000
116,284 116,284 17% n/a 697,706 697,706
1,120,085 880,849 239,236 17%
13%
6,720,508 5,823,264 897,244
750,000 1,107,376 361,543 - 1,041,943 1,041,943
a) State Grant projection adjusted to actual FY 2010 contract.
b) Payments are received one month in arrears.
c) Grants for HIV and Chronic Care were not included in FY 2010 budget.
d) Projection based on currently unfilled positions and anticipated reduction in budgeted FTE.
Year End
Budget
Projection
Variance
$ 900,000 $ 1,120,355 $ 220,355 100% 124% $ 900,000 $ 1,120,355 $ 220,355
667 - (667) 17% 0% 4,000 4,000
303,707 278,767 (24,940) 17% 15% a) 1,822,242 1,724,753 (97,489)
5,790 - (5,790) 17% 0% 34,737 34,737
35,540 10,152 (25,388) 17% 5% 213,240 213,240
50,500 39,234 (11,266) 17% 13% 303,000 303,000
79,167 54,168 (24,999) 17% 11% b) 475,000 475,000
21,833 21,833 17% n/a c) 21,833 21,833
22,300 18,743 (3,557) 17% 14% 133,800 133,800
25,358 23,912 (1,446) 17% 16% 152,150 152,150
6,000 5,990 (10) 17% 17% 36,000 36,000
16,333 19,360 3,027 17% 20% 98,000 98,000
6,333 3,399 (2,934) 17% 9% 38,000 38,000
1,467 1,518 51 17% 17% 8,800 8,800
21,962 (21,962) 17% 0% 131,774 131,774
4,500 4,500 17% 17% 27,000 27,000
579,624 481,576 (98,048) 17% 14% 3,477,743 3,402,087 (75,656)
4,167 (4,167) 17% 0% 25,000 25,000
386,294 386,294 17% 17% 2,317,765 2,317,765
1,870,085 1,988,225 122,307 17% 30% 6,720,508 6,865,207 144,699
Exp. %
737,922 679,223 58,699 17% 15% d) 4,427,529 4,227,991 199,538
238,062 201,626 36,436 17% 14% 1,428,371 1,428,371
2,817 2,817 17% 0% 16,902 16,902
25,000 25,000 17% 0% 150,000 150,000
116,284 116,284 17% n/a 697,706 697,706
1,120,085 880,849 239,236 17%
13%
6,720,508 5,823,264 897,244
750,000 1,107,376 361,543 - 1,041,943 1,041,943
a) State Grant projection adjusted to actual FY 2010 contract.
b) Payments are received one month in arrears.
c) Grants for HIV and Chronic Care were not included in FY 2010 budget.
d) Projection based on currently unfilled positions and anticipated reduction in budgeted FTE.
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Domestic Partnership Fee
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
School Districts
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donations
Interfund Contract
Administrative Fee
Comm. on Children & Fam
Crime Prevention Services
Total Revenues
Transfers In -General Fund
Transfers In -Other
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
CoII. %
$ 2,725,000 $ 2,589,996 $ (135,004) 100% 95%
917
20,833
333
16,637
768,540
30,786
50,118
17,667
11,667
6,800
41,250
1,917
5,333
2,750
500
520
505,826
3,667
21,167
1,670 753
22,172 1,339
10 (323)
(16,637)
302,846
(30,786)
(50,118)
- (17,667)
9,900 (1,767)
3,888 (2,912)
16,510 (24,740)
730 (1,187)
8,872 3,539
1,125 (1,625)
7,000 6,500
(520)
490,826 (15,000)
(3,667)
- (21,167)
1,071,386
1,507,228
219,360
42,606
1,634,089 126,861
219,360 -
60,522 17,916
4,494,194 4,503,967
1,191,542
675,586
13,333
25,000
317,897
1,155,716
366,565
9,773
$ 2,725,000 $ 2,589,996 $ (135,004)
17% 30% 5,500
17% 18% 125,000
17% 1% 2,000
17% 0% 99,819
17% 23% a) 4,611,239
17% 0% 184,716
17% 0% 300,705
17% 0% 106,000
17% 14% 70,000
17% 10% 40,800
17% 7% 247,500
17% 6% 11,500
17% 28% 32,000
17% 7% 16,500
17% 233% 3,000
17% 0% 3,120
17% 16% 3,034,954
17% 0% 22,000
17% 0% 127,000
5,500
125,000
2,000
99,819
5,351,224 739,985
184,716
300,705
106,000
70,000
40,800
247,500
11,500
32,000
16,500
7,000 4,000
3,120
3,031,954 (3,000)
22,000
127,000
17% 18% 9,043,353
17% 17% 1,316,158
17% 24% 255,636
17%
9,784,338 740,985
1,316,158
363,129 107,493
34% 13,340,147 14,053,621 713,474
Exp. %
35,826 17% 16% 7,149,249 7,149,249
309,021 17% 9% 4,053,514 4,053,514
13,333 17% 0% 80,000 80,000
25,000 17% 0% 150,000 150,000
317,897 17% n/a 1,907,384 1,907,384
2,223,358
1,522,281 701,077
2,270,836 2,981,686 710,850
a) Dept of Human Services Grant projected at amended contract for FY 2010.
17% 11% 13,340,147 11,432,763 1,907,384
- 2,620,858 2,620,858
Year End
Budget
Projection
Variance
$ 2,725,000 $ 2,589,996 $ (135,004)
17% 30% 5,500
17% 18% 125,000
17% 1% 2,000
17% 0% 99,819
17% 23% a) 4,611,239
17% 0% 184,716
17% 0% 300,705
17% 0% 106,000
17% 14% 70,000
17% 10% 40,800
17% 7% 247,500
17% 6% 11,500
17% 28% 32,000
17% 7% 16,500
17% 233% 3,000
17% 0% 3,120
17% 16% 3,034,954
17% 0% 22,000
17% 0% 127,000
5,500
125,000
2,000
99,819
5,351,224 739,985
184,716
300,705
106,000
70,000
40,800
247,500
11,500
32,000
16,500
7,000 4,000
3,120
3,031,954 (3,000)
22,000
127,000
17% 18% 9,043,353
17% 17% 1,316,158
17% 24% 255,636
17%
9,784,338 740,985
1,316,158
363,129 107,493
34% 13,340,147 14,053,621 713,474
Exp. %
35,826 17% 16% 7,149,249 7,149,249
309,021 17% 9% 4,053,514 4,053,514
13,333 17% 0% 80,000 80,000
25,000 17% 0% 150,000 150,000
317,897 17% n/a 1,907,384 1,907,384
2,223,358
1,522,281 701,077
2,270,836 2,981,686 710,850
a) Dept of Human Services Grant projected at amended contract for FY 2010.
17% 11% 13,340,147 11,432,763 1,907,384
- 2,620,858 2,620,858
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 413,471 $ 629,659 $ 216,188 100% 152% $ 413,471 $ 629,659 216,188
Revenues
Admin -Operations 608 4,261 3,653 17% 117% a) 3,650 13,000 9,350
Admin -GIS 346 60 (286) 17% 3% b) 2,075 500 (1,575)
Admin -Code Enforcement 31,575 28,411 (3,165) 17% 15% c) 189,450 178,000 (11,450)
Building Safety 162,463 152,205 (10,258) 17% 16% c) 974,775 941,000 (33,775)
Electrical 46,750 50,847 4,097 17% 18% d) 280,500 301,600 21,100
Contract Services 42,583 14,277 (28,306) 17% 6% e) 255,500 178,300 (77,200)
Env Health -On Site Prog 48,808 39,400 (9,408) 17% 13% c) 292,850 271,600 (21,250)
Env Health-Lic Facilities 115,079 44,385 (70,694) 17% 6% f) 690,475 690,475
Env Health - Drinking H2O 15,885 (15,885) 17% 0% g) 95,311 95,311
Planning -Current 164,025 167,948 3,923 17% 17% d) 984,150 1,161,100 176,950
Planning -Long Range 71,483 38,467 (33,016) 17% 9% 428,900 423,000 (5,900)
Total Revenues
699,605 540,261 (159,344) 17% 13% 4,197,636 4,253,886 56,250
Trans In -GF 202,771 202,772 1 0% n/a 1,216,627 1,216,627
Trans In -GF for Lng Rng Ping 50,000 (50,000) 0% n/a 300,000 300,000
Trans In -Other 17 (17) 0% 0% 100 (100)
TOTAL RESOURCES 1,365,864 1,372,691 6,827 17% 22% 6,127,834 6,400,172 272,338
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin -Operations 284,685 280,451 4,234 17% 16% 1,708,112 1,708,112 -
Admin -GIS 35,934 33,619 2,315 17% 16% h) 215,606 178,431 37,175
Admin -Code Enforcement 30,162 29,043 1,119 17% 16% 180,969 180,969 -
Building Safety 120,858 116,845 4,013 17% 16% 725,145 725,145
Electrical 34,453 32,627 1,826 17% 16% 206,719 206,719
Contract Services 44,130 42,100 2,030 17% 16% 264,781 264,781
Env Health -On Site Pgm 40,115 38,110 2,005 17% 16% 240,687 240,687
Env Health-Lic Facilities 82,658 82,072 586 17% 17% 495,946 495,946
Env Health - Drinking H2O 13,433 12,963 470 17% 16% 80,598 80,598
Planning -Current 134,964 117,636 17,328 17% 15% 809,783 809,783
Planning -Long Range 91,971 67,876 24,095 17% 12% 551,828 551,828
Transfers Out (D/S Fund) 29,610 29,610 0% 0% 177,660 177,660
Contingency 78,333 78,333 17% n/a 470,000 470,000
Exp. %
TOTAL REQUIREMENTS 1,021,306 853,342 167,964 17% 14% 6,127,834 5,620,659 507,175
NET (Resources - Requirements)
344,558 519,349 174,791 779,513 779,513
Revenues 540,261 4,253,886
Expenditures 853,342 5,620,659
Net from Operations (313,081) (1,366,773)
a) Revenues are higher than budgeted due to interest earnings on positive fund balance.
b) Payments for custom GIS work are received as work is requested.
c) June 2009 revenue was lower than expected, affecting Y -T -D figures.
d) Business volume and revenue have thus far exceeded expectations.
e) Revenue is received as clients are billed, usually lagging 1-2 months behind.
f) Revenue is received primarily in December through February after license renewal statements are mailed out.
g) Payments from State DHS have not yet been received.
h) From 9/1/09 on, Sr. Web Applications Programmer will work half time for IT and half time for CDD.
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 413,471 $ 629,659 $ 216,188 100% 152% $ 413,471 $ 629,659 216,188
Revenues
Admin -Operations 608 4,261 3,653 17% 117% a) 3,650 13,000 9,350
Admin -GIS 346 60 (286) 17% 3% b) 2,075 500 (1,575)
Admin -Code Enforcement 31,575 28,411 (3,165) 17% 15% c) 189,450 178,000 (11,450)
Building Safety 162,463 152,205 (10,258) 17% 16% c) 974,775 941,000 (33,775)
Electrical 46,750 50,847 4,097 17% 18% d) 280,500 301,600 21,100
Contract Services 42,583 14,277 (28,306) 17% 6% e) 255,500 178,300 (77,200)
Env Health -On Site Prog 48,808 39,400 (9,408) 17% 13% c) 292,850 271,600 (21,250)
Env Health-Lic Facilities 115,079 44,385 (70,694) 17% 6% f) 690,475 690,475
Env Health - Drinking H2O 15,885 (15,885) 17% 0% g) 95,311 95,311
Planning -Current 164,025 167,948 3,923 17% 17% d) 984,150 1,161,100 176,950
Planning -Long Range 71,483 38,467 (33,016) 17% 9% 428,900 423,000 (5,900)
Total Revenues
699,605 540,261 (159,344) 17% 13% 4,197,636 4,253,886 56,250
Trans In -GF 202,771 202,772 1 0% n/a 1,216,627 1,216,627
Trans In -GF for Lng Rng Ping 50,000 (50,000) 0% n/a 300,000 300,000
Trans In -Other 17 (17) 0% 0% 100 (100)
TOTAL RESOURCES 1,365,864 1,372,691 6,827 17% 22% 6,127,834 6,400,172 272,338
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin -Operations 284,685 280,451 4,234 17% 16% 1,708,112 1,708,112 -
Admin -GIS 35,934 33,619 2,315 17% 16% h) 215,606 178,431 37,175
Admin -Code Enforcement 30,162 29,043 1,119 17% 16% 180,969 180,969 -
Building Safety 120,858 116,845 4,013 17% 16% 725,145 725,145
Electrical 34,453 32,627 1,826 17% 16% 206,719 206,719
Contract Services 44,130 42,100 2,030 17% 16% 264,781 264,781
Env Health -On Site Pgm 40,115 38,110 2,005 17% 16% 240,687 240,687
Env Health-Lic Facilities 82,658 82,072 586 17% 17% 495,946 495,946
Env Health - Drinking H2O 13,433 12,963 470 17% 16% 80,598 80,598
Planning -Current 134,964 117,636 17,328 17% 15% 809,783 809,783
Planning -Long Range 91,971 67,876 24,095 17% 12% 551,828 551,828
Transfers Out (D/S Fund) 29,610 29,610 0% 0% 177,660 177,660
Contingency 78,333 78,333 17% n/a 470,000 470,000
Exp. %
TOTAL REQUIREMENTS 1,021,306 853,342 167,964 17% 14% 6,127,834 5,620,659 507,175
NET (Resources - Requirements)
344,558 519,349 174,791 779,513 779,513
Revenues 540,261 4,253,886
Expenditures 853,342 5,620,659
Net from Operations (313,081) (1,366,773)
a) Revenues are higher than budgeted due to interest earnings on positive fund balance.
b) Payments for custom GIS work are received as work is requested.
c) June 2009 revenue was lower than expected, affecting Y -T -D figures.
d) Business volume and revenue have thus far exceeded expectations.
e) Revenue is received as clients are billed, usually lagging 1-2 months behind.
f) Revenue is received primarily in December through February after license renewal statements are mailed out.
g) Payments from State DHS have not yet been received.
h) From 9/1/09 on, Sr. Web Applications Programmer will work half time for IT and half time for CDD.
ROAD
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 4,871,665
Revenues
Federal Reimbursements 81,667
Mineral Lease Royalties 1,667
Forest Receipts 413,667
State Grant 69,246
Motor Vehicle Revenue 1,333,333
City of Bend 37,500
City of Redmond 41,667
City of Sisters 1,667
City of La Pine 1,667
Admin Recovery (SDC) 83
Miscellaneous 21,667
Road Vacations 167
Interest on Investments 8,333
Other Bank/LGIP Interest
Interfund Contract 116,667
Equipment Repairs 45,833
Vehicle Repairs 15,000
Vegetation Management 5,833
Inter -fund: Forester 3,667
Car Washes 417
Sale of Eqp & Material 133,333
$ 4,891,649 $ 19,984 100% 100% $ 4,871,665 $ 4,891,649 $ 19,984
- (81,667)
2,973 1,306
(413,667)
(69,246)
(232,943)
(37,500)
(41,667)
(1,667)
- (1,667)
249 166
9,385 (12,282)
(167)
6,500
129 129
- (116,667)
(29,675)
(15,000)
(5,833)
- (3,667)
(417)
(94,943)
1,100,390
14,833
16,158
38,390
Total Revenues 2,333,081
Trans In - CDD
Trans In - Solid Waste
Trans In - Transp SDC
Trans In -Road Imp Res
3,032
118,095
12,500
1,667
1,182,507 (1,150,574)
(3,032)
(118,095)
(12,500)
(1,667)
TOTAL RESOURCES 7,327,540
REQUIREMENTS:
Expenditures
Personal Services 944,229
Materials and Services 1,522,202
Capital Outlay 450,000
Transfers Out 66,667
Contingency 297,219
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
0%
30%
0% a)
0%
14%
0% b)
0% b)
0% b)
n/a b)
n/a
7%
0%
30%
n/a
0% c)
6%
0% c)
0% c)
0% c)
0%
5%
490,000
10,000
2,482,000
415,477
8,000,000
225,000
250,000
10,000
10,000
500
130,000
1,000
50,000
700,000
275,000
90,000
35,000
22,000
2,500
800,000
490,000
10,000
2,482,000
415,477
8,000,000
225,000
250,000
10,000
10,000
500
130,000
1,000
50,000
129
700,000
275,000
90,000
35,000
22,000
2,500
800,000
129
8% 13,998,477 13,998,606
18,190
708,567
75,000
10,000
18,190
708,567
75,000
10,000
129
6,074,156 (1,253,384) 17% 37% 19,681,899 19,702,012 20,113
882,883
1,074,094
34,502
61,346
448,108
415,498
66,667
297,219
Exp. %
5,665,373
9,133,210
2,700,000
400,000
1,783,316
5,665,373
9,133,210
2,700,000
400,000
1,783,316
TOTAL REQUIREMENTS 3,280,317 1,991,479 1,288,838 17% 10% 19,681,899 17,898,583 1,783,316
NET (Resources - Requirements) 4,047,223 4,082,677 35,454
a) Annual payment anticipated to be received in December 09.
b) Billed upon completion of work.
c) Payment to be received in June 2010 from Funds 326, 328, 329, 340, 430 .
d) Payment received quarterly from Solid Waste.
1,803,429 1,803,429
Year End
Budget
Projection
Variance
$ 4,891,649 $ 19,984 100% 100% $ 4,871,665 $ 4,891,649 $ 19,984
- (81,667)
2,973 1,306
(413,667)
(69,246)
(232,943)
(37,500)
(41,667)
(1,667)
- (1,667)
249 166
9,385 (12,282)
(167)
6,500
129 129
- (116,667)
(29,675)
(15,000)
(5,833)
- (3,667)
(417)
(94,943)
1,100,390
14,833
16,158
38,390
Total Revenues 2,333,081
Trans In - CDD
Trans In - Solid Waste
Trans In - Transp SDC
Trans In -Road Imp Res
3,032
118,095
12,500
1,667
1,182,507 (1,150,574)
(3,032)
(118,095)
(12,500)
(1,667)
TOTAL RESOURCES 7,327,540
REQUIREMENTS:
Expenditures
Personal Services 944,229
Materials and Services 1,522,202
Capital Outlay 450,000
Transfers Out 66,667
Contingency 297,219
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
0%
30%
0% a)
0%
14%
0% b)
0% b)
0% b)
n/a b)
n/a
7%
0%
30%
n/a
0% c)
6%
0% c)
0% c)
0% c)
0%
5%
490,000
10,000
2,482,000
415,477
8,000,000
225,000
250,000
10,000
10,000
500
130,000
1,000
50,000
700,000
275,000
90,000
35,000
22,000
2,500
800,000
490,000
10,000
2,482,000
415,477
8,000,000
225,000
250,000
10,000
10,000
500
130,000
1,000
50,000
129
700,000
275,000
90,000
35,000
22,000
2,500
800,000
129
8% 13,998,477 13,998,606
18,190
708,567
75,000
10,000
18,190
708,567
75,000
10,000
129
6,074,156 (1,253,384) 17% 37% 19,681,899 19,702,012 20,113
882,883
1,074,094
34,502
61,346
448,108
415,498
66,667
297,219
Exp. %
5,665,373
9,133,210
2,700,000
400,000
1,783,316
5,665,373
9,133,210
2,700,000
400,000
1,783,316
TOTAL REQUIREMENTS 3,280,317 1,991,479 1,288,838 17% 10% 19,681,899 17,898,583 1,783,316
NET (Resources - Requirements) 4,047,223 4,082,677 35,454
a) Annual payment anticipated to be received in December 09.
b) Billed upon completion of work.
c) Payment to be received in June 2010 from Funds 326, 328, 329, 340, 430 .
d) Payment received quarterly from Solid Waste.
1,803,429 1,803,429
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 467,892 $ 487,674 $ 19,782 100% 104% $ 467,892 $ 487,674 $ 19,782
Revenues
State Miscellaneous 1,333 (1,333) 17% 0% a) 8,000 4,301 (3,699)
State Subsidy 4,917 3,327 (1,590) 17% n/a 29,500 29,500
SB 1145 473,321 725,750 252,429 17% 26% b) 2,839,925 2,839,925
Probation Work Crew Fees 6,667 4,511 (2,156) 17% 11% c) 40,000 40,000
Miscellaneous 500 1,596 1,096 17% 53% d) 3,000 3,000
Electronic Monitoring Fee 26,667 23,468 (3,199) 17% 15% 160,000 160,000
Probation Superv. Fees 36,667 38,609 1,942 17% 18% 220,000 220,000
Interest on Investments 1,500 2,602 1,102 17% 29% 9,000 9,000
Crime Prevention Services 8,333 (8,333) 17% n/a 50,000 50,000
Total Revenues 559,905 799,863 239,958 17% 24% 3,359,425 3,355,726 (3,699)
Transfers In -General Fund 19,172 19,172 - 17% 17% 115,029 115,029
Transfers In -Sheriff 8,333 (8,333) 17% 0% 50,000 50,000
TOTAL RESOURCES 1,055,302 1,306,709 251,407 17% 33% 3,992,346 4,008,429 16,083
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp. %
476,454 456,691 19,763 17% 16% 2,858,726 2,858,726
117,354 98,865 18,489 17% 14% 704,121 704,121
17 17 17% 0% 100 100
71,567 71,567 17% n/a 429,399
429,399
TOTAL REQUIREMENTS 665,392 555,556 109,836 17% 14% 3,992,346 3,562,947 429,399
NET (Resources - Requirements)
389,910 751,153 361,243
445,482 445,482
a) Have not received the hearings officer funds for this quarter. The $8,000 is for the biennium. Actual for FY 2010 will be $4,301.
b) 1145 money has been received for the quarter.
c) Courts are diverting some offenders to monitored probation to monitor community service, reduction in clients.
d) Increase in DMV Letters and transfer collections.
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 467,892 $ 487,674 $ 19,782 100% 104% $ 467,892 $ 487,674 $ 19,782
Revenues
State Miscellaneous 1,333 (1,333) 17% 0% a) 8,000 4,301 (3,699)
State Subsidy 4,917 3,327 (1,590) 17% n/a 29,500 29,500
SB 1145 473,321 725,750 252,429 17% 26% b) 2,839,925 2,839,925
Probation Work Crew Fees 6,667 4,511 (2,156) 17% 11% c) 40,000 40,000
Miscellaneous 500 1,596 1,096 17% 53% d) 3,000 3,000
Electronic Monitoring Fee 26,667 23,468 (3,199) 17% 15% 160,000 160,000
Probation Superv. Fees 36,667 38,609 1,942 17% 18% 220,000 220,000
Interest on Investments 1,500 2,602 1,102 17% 29% 9,000 9,000
Crime Prevention Services 8,333 (8,333) 17% n/a 50,000 50,000
Total Revenues 559,905 799,863 239,958 17% 24% 3,359,425 3,355,726 (3,699)
Transfers In -General Fund 19,172 19,172 - 17% 17% 115,029 115,029
Transfers In -Sheriff 8,333 (8,333) 17% 0% 50,000 50,000
TOTAL RESOURCES 1,055,302 1,306,709 251,407 17% 33% 3,992,346 4,008,429 16,083
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp. %
476,454 456,691 19,763 17% 16% 2,858,726 2,858,726
117,354 98,865 18,489 17% 14% 704,121 704,121
17 17 17% 0% 100 100
71,567 71,567 17% n/a 429,399
429,399
TOTAL REQUIREMENTS 665,392 555,556 109,836 17% 14% 3,992,346 3,562,947 429,399
NET (Resources - Requirements)
389,910 751,153 361,243
445,482 445,482
a) Have not received the hearings officer funds for this quarter. The $8,000 is for the biennium. Actual for FY 2010 will be $4,301.
b) 1145 money has been received for the quarter.
c) Courts are diverting some offenders to monitored probation to monitor community service, reduction in clients.
d) Increase in DMV Letters and transfer collections.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 624,543 $ 668,626 $ 44,083100% 107% $ 624,543 $ 668,626 $ 44,083
Revenues
Federal Grants 37,500 (37,500) 17% 0% 225,000 225,000
Title IV- Family Sup/Pres 6,275 (6,275) 17% 0% a) 37,652 36,179 (1,473)
HealthyStart Medicaid 15,833 (15,833) 17% 0% 95,000 95,000
Child Care Block Grant 13,546 - (13,546) 17% 0% a) 81,275 (81,275)
Level 7 Services 29,199 (29,199) 17% 0% a) 175,193 202,098 26,905
HealthyStart /R -S -G 51,263 (51,263) 17% 0% a) 307,577 371,338 63,761
OCCF Grant 102,342 (102,342) 17% 0% a) 614,052 513,499 (100,553)
Miscellaneous1,333 482 (851) 17% 6% 8,000 8,000
Court Fines & Fees
12,500 13,303 803 17% 18% 75,000 75,000
Interest on Investments5,000 1,949 (3,051) 17% 6% 30,000 30,000
Grants -Private 333(333) 17% 0% 2,000 2,000
Miscellaneous 31,250 20,000 (11,250) 17% n/a 187,500 187,500
Crime Prevention Services12,392 (12,392) 17% 0% 74,350 74,350
Total Revenues 318,766 35,734 (283,032) 17% 2% 1,912,599 1,819,964 (92,635)
Trans from General Fund 47,389 47,388 (1) 17% 17% 284,333 284,333
Total Transfers In
47,389 47,388 (1) 17% 17% 284,333 284,333
TOTAL RESOURCES 990,698 751,748 (238,950) 17% 27% 2,821,475 2,772,923 (48,552)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp. %
89,996 78,782 11,214 17% 15% b) 539,978 494,522 45,456
295,841 49,349 246,492 17% 3% 1,775,043 1,775,043
17 17 17% 0% 100 100
84,392 84,392 17% n/a 506,354 506,354
TOTAL REQUIREMENTS 470,246 128,131 342,115 17% 5% 2,821,475 2,269,665 551,810
NET (Resources - Requirements) 520,452 623,617 103,165 503,258 503,258
a) Revenue projections adjusted to actual resulting from final legislative allocations.
b) Personnel projection reduced due to two positions open in 1st quarter.
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 624,543 $ 668,626 $ 44,083100% 107% $ 624,543 $ 668,626 $ 44,083
Revenues
Federal Grants 37,500 (37,500) 17% 0% 225,000 225,000
Title IV- Family Sup/Pres 6,275 (6,275) 17% 0% a) 37,652 36,179 (1,473)
HealthyStart Medicaid 15,833 (15,833) 17% 0% 95,000 95,000
Child Care Block Grant 13,546 - (13,546) 17% 0% a) 81,275 (81,275)
Level 7 Services 29,199 (29,199) 17% 0% a) 175,193 202,098 26,905
HealthyStart /R -S -G 51,263 (51,263) 17% 0% a) 307,577 371,338 63,761
OCCF Grant 102,342 (102,342) 17% 0% a) 614,052 513,499 (100,553)
Miscellaneous1,333 482 (851) 17% 6% 8,000 8,000
Court Fines & Fees
12,500 13,303 803 17% 18% 75,000 75,000
Interest on Investments5,000 1,949 (3,051) 17% 6% 30,000 30,000
Grants -Private 333(333) 17% 0% 2,000 2,000
Miscellaneous 31,250 20,000 (11,250) 17% n/a 187,500 187,500
Crime Prevention Services12,392 (12,392) 17% 0% 74,350 74,350
Total Revenues 318,766 35,734 (283,032) 17% 2% 1,912,599 1,819,964 (92,635)
Trans from General Fund 47,389 47,388 (1) 17% 17% 284,333 284,333
Total Transfers In
47,389 47,388 (1) 17% 17% 284,333 284,333
TOTAL RESOURCES 990,698 751,748 (238,950) 17% 27% 2,821,475 2,772,923 (48,552)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp. %
89,996 78,782 11,214 17% 15% b) 539,978 494,522 45,456
295,841 49,349 246,492 17% 3% 1,775,043 1,775,043
17 17 17% 0% 100 100
84,392 84,392 17% n/a 506,354 506,354
TOTAL REQUIREMENTS 470,246 128,131 342,115 17% 5% 2,821,475 2,269,665 551,810
NET (Resources - Requirements) 520,452 623,617 103,165 503,258 503,258
a) Revenue projections adjusted to actual resulting from final legislative allocations.
b) Personnel projection reduced due to two positions open in 1st quarter.
SOLID WASTE
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital $ 338,611 $ 466,325 $ 127,714 100% 138% $ 338,611 $ 466,325 $ 127,714
Revenues
Miscellaneous 5,000 4,967 (33) 17% 17% 30,000 30,000
Franchise 3% Fees 33,333 5,532 (27,801) 17% 3% a) 200,000 200,000
Commercial Disp. Fees 232,733 170,288 (62,445) 17% 12% 1,396,400 1,396,400
Private Disposal Fees 256,883 294,340 37,457 17% 19% 1,541,300 1,541,300
Franchise Disposal Fees 790,583 771,165 (19,418) 17% 16% 4,743,500 4,743,500 -
Yard Debris 12,500 16,287 3,787 17% 22% 75,000 75,000
Special Waste 5,000 102 (4,898) 17% 0% b) 30,000 30,000
Interest 2,333 3,085 752 17% 22% 14,000 14,000
Recyclables 2,525 2,525 17% n/a c) 35,000 35,000
Sale of Equip & Material 5,833 (5,833) 17% 0% d) 35,000 (35,000)
Total Revenues 1,344,198 1,268,291 (75,907) 17% 16% 8,065,200 8,065,200
TOTAL RESOURCES 1,682,809 1,734,616 51,807 17% 21% 8,403,811 8,531,525 127,714
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp. %
293,930 275,055 18,875 17% 16% 1,763,578 1,763,578
624,709 394,525 230,184 17% 11% e) 3,748,254 3,748,254
161,461 161,461 17% 0% f) 968,765 968,765
24,833 24,833 17% 0% g) 149,000 149,000
239,961 239,961 17% 0% 1,439,767 1,439,767
55,741 55,741 17% n/a 334,447 - 334,447
TOTAL REQUIREMENTS 1,400,635 669,580 731,055 17% 8% 8,403,811 8,069,364 334,447
NET (Resources - Requirements) 282,174 1,065,036 782,862 462,161 462,161
a) Due April 15, 2010.
b) Contaminated soil and asbestos loads are intermittent.
c) Recycling market prices are low at this time.
d) Budgeted dollars reflected recycling revenue. We do not expect any asset sales this year.
e) Some larger ticketed items are budgeted in M&S but not scheduled for purchase until later in the FY.
f) Payments are scheduled for Nov and May.
g) Capital item purchases are spread out throughout the fiscal year.
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 338,611 $ 466,325 $ 127,714 100% 138% $ 338,611 $ 466,325 $ 127,714
Revenues
Miscellaneous 5,000 4,967 (33) 17% 17% 30,000 30,000
Franchise 3% Fees 33,333 5,532 (27,801) 17% 3% a) 200,000 200,000
Commercial Disp. Fees 232,733 170,288 (62,445) 17% 12% 1,396,400 1,396,400
Private Disposal Fees 256,883 294,340 37,457 17% 19% 1,541,300 1,541,300
Franchise Disposal Fees 790,583 771,165 (19,418) 17% 16% 4,743,500 4,743,500 -
Yard Debris 12,500 16,287 3,787 17% 22% 75,000 75,000
Special Waste 5,000 102 (4,898) 17% 0% b) 30,000 30,000
Interest 2,333 3,085 752 17% 22% 14,000 14,000
Recyclables 2,525 2,525 17% n/a c) 35,000 35,000
Sale of Equip & Material 5,833 (5,833) 17% 0% d) 35,000 (35,000)
Total Revenues 1,344,198 1,268,291 (75,907) 17% 16% 8,065,200 8,065,200
TOTAL RESOURCES 1,682,809 1,734,616 51,807 17% 21% 8,403,811 8,531,525 127,714
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp. %
293,930 275,055 18,875 17% 16% 1,763,578 1,763,578
624,709 394,525 230,184 17% 11% e) 3,748,254 3,748,254
161,461 161,461 17% 0% f) 968,765 968,765
24,833 24,833 17% 0% g) 149,000 149,000
239,961 239,961 17% 0% 1,439,767 1,439,767
55,741 55,741 17% n/a 334,447 - 334,447
TOTAL REQUIREMENTS 1,400,635 669,580 731,055 17% 8% 8,403,811 8,069,364 334,447
NET (Resources - Requirements) 282,174 1,065,036 782,862 462,161 462,161
a) Due April 15, 2010.
b) Contaminated soil and asbestos loads are intermittent.
c) Recycling market prices are low at this time.
d) Budgeted dollars reflected recycling revenue. We do not expect any asset sales this year.
e) Some larger ticketed items are budgeted in M&S but not scheduled for purchase until later in the FY.
f) Payments are scheduled for Nov and May.
g) Capital item purchases are spread out throughout the fiscal year.
RESOURCES:
Beginning Net Working Capital
Revenues
Inter -fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
RISK MANAGEMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
of FY % Coll.
$2,491,977
$2,669,291 $177,314 100% 107% $2,491,977 $2,669,291 $177,314
76,161 76,157 (4) 17% 17% 456,964 456,964
47,716 47,684 (32) 17% 17% 286,294 286,294
30,699 30,699 (0) 17% 17% 184,195 184,195
142,642 142,640 (2) 17% 17% 855,854 855,854
26,699 26,701 3 17% 17% 160,191 160,191
4,167 (4,167) 17% 0% 25,000 25,000
1,667 1,270 (397) 17% 13% 10,000 10,000
150 245 95 17% 27% 900 900
667 12 (655) 17% 0% 4,000 4,000
3,667 490 (3,177) 17% 2% 22,000 22,000
5,000 8,334 3,334 17% 28% 30,000 30,000
339,233 334,232 (5,001) 17% 16% 2,035,398 2,035,398
Transfers In -PERS Reserve 17 (17) 17% 0% 100 (100)
TOTAL RESOURCES 2,831,227 3,003,523 172,296 17% 66% 4,527,475 4,704,689 177,214
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit 4,183
Defense 974
Miscellaneous
Professional Service -
Insurance 1,418
Loss Prevention 13
Repair / Replacement 299
Total General Liability 60,852 6,887 60,852 17% 2% 365,112 365,112
PROPERTY DAMAGE
Insurance
Professional Service
Repair / Replacement 15,103
Total Property Damage 50,000 15,103 50,000 17% 5% 300,000 290,000 10,000
VEHICLE
Professional Service 240
Insurance 411
Loss Prevention 184
Repair / Replacement 2,474
Total Vehicle 20,000 3,309 20,000 17% 3% 120,000 115,000 5,000
WORKERS' COMPENSATION
Settlement / Benefit 83,494
Professional Service
Insurance 61,773
Loss Prevention 636
Miscellaneous -
Workers' Comp Losses -
Total Workers' Compensation 103,333 145,903 103,333 17% 24% 620,000 630,000 (10,000)
UNEMPLOYMENT - Settlement / Benefits 23,333 - 23,333 17% 0% 140,000 145,000 (5,000)
Total Direct Insurance Costs 257,519 171,201 257,519 17% 11% 1,545,112 1,545,112
Insurance Administration:
Personal Services 45,672 44,996 676 17% 16% 274,034 274,034
Materials & Service 41,082 31,026 10,056 17% 13% 246,493 246,493
Capital Outlay 17 17 17% 0% 100 100
Total Insurance Administration 86,771 76,022 10,749 17% 15% 520,627 520,527 100
1 % Exp.
Contingency 410,289 - 410,289 17% n/a 2,461,736 - 2,461,736
TOTAL APPROPRIATIONS/EXPENDITURES 754,579 247,223 678,557 17% 5% 4,527,475 2,065,639 2,461,836
NET 2,076,648 2,756,300 850,854 2,639,050 2,639,050
Year End
Budget
Projection
Variance
$2,669,291 $177,314 100% 107% $2,491,977 $2,669,291 $177,314
76,161 76,157 (4) 17% 17% 456,964 456,964
47,716 47,684 (32) 17% 17% 286,294 286,294
30,699 30,699 (0) 17% 17% 184,195 184,195
142,642 142,640 (2) 17% 17% 855,854 855,854
26,699 26,701 3 17% 17% 160,191 160,191
4,167 (4,167) 17% 0% 25,000 25,000
1,667 1,270 (397) 17% 13% 10,000 10,000
150 245 95 17% 27% 900 900
667 12 (655) 17% 0% 4,000 4,000
3,667 490 (3,177) 17% 2% 22,000 22,000
5,000 8,334 3,334 17% 28% 30,000 30,000
339,233 334,232 (5,001) 17% 16% 2,035,398 2,035,398
Transfers In -PERS Reserve 17 (17) 17% 0% 100 (100)
TOTAL RESOURCES 2,831,227 3,003,523 172,296 17% 66% 4,527,475 4,704,689 177,214
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit 4,183
Defense 974
Miscellaneous
Professional Service -
Insurance 1,418
Loss Prevention 13
Repair / Replacement 299
Total General Liability 60,852 6,887 60,852 17% 2% 365,112 365,112
PROPERTY DAMAGE
Insurance
Professional Service
Repair / Replacement 15,103
Total Property Damage 50,000 15,103 50,000 17% 5% 300,000 290,000 10,000
VEHICLE
Professional Service 240
Insurance 411
Loss Prevention 184
Repair / Replacement 2,474
Total Vehicle 20,000 3,309 20,000 17% 3% 120,000 115,000 5,000
WORKERS' COMPENSATION
Settlement / Benefit 83,494
Professional Service
Insurance 61,773
Loss Prevention 636
Miscellaneous -
Workers' Comp Losses -
Total Workers' Compensation 103,333 145,903 103,333 17% 24% 620,000 630,000 (10,000)
UNEMPLOYMENT - Settlement / Benefits 23,333 - 23,333 17% 0% 140,000 145,000 (5,000)
Total Direct Insurance Costs 257,519 171,201 257,519 17% 11% 1,545,112 1,545,112
Insurance Administration:
Personal Services 45,672 44,996 676 17% 16% 274,034 274,034
Materials & Service 41,082 31,026 10,056 17% 13% 246,493 246,493
Capital Outlay 17 17 17% 0% 100 100
Total Insurance Administration 86,771 76,022 10,749 17% 15% 520,627 520,527 100
1 % Exp.
Contingency 410,289 - 410,289 17% n/a 2,461,736 - 2,461,736
TOTAL APPROPRIATIONS/EXPENDITURES 754,579 247,223 678,557 17% 5% 4,527,475 2,065,639 2,461,836
NET 2,076,648 2,756,300 850,854 2,639,050 2,639,050
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
% of FY
% Coll.
Budget
Year End
Projection
Variance
RESOURCES:
Beg. Net Working Capital $5,137,000 $ 5,611,168 $ 474,168 100% 109% $5,137,000 $5,611,168 $ 474,168
Revenues
Property Taxes - Current 1,021,797 - (1,021,797) 17%
Property Taxes - Prior 16,667 86,656 69,989 17%
State Reimbursement 4,083 1,167 (2,916) 17%
Telephone User Tax 89,333 (89,333) 17%
Data Network Reimb. 5,667 20,240 14,573 17%
Jefferson County 4,667 4,496 (171) 17%
User Fee 10,083 875 (9,208) 17%
Contract Payments 11,667 23,978 12,311 17%
Miscellaneous 1,417 1,220 (197) 17%
Interest 6,000 15,793 9,793 17%
Interest on Unsegregated Tax 625 75 (550) 17%
Total Revenues 1,172,006 154,500 (1,017,506) 17%
Transfers In -Other 17 (17) 17%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
0% a) 6,130,782 6,130,782
87% 100,000 100,000
5% b) 24,500 24,500
0% 536,000 536,000
60% c) 34,000 27,880 (6,120)
16% 28,000 28,000
1% d) 60,500 60,500
34% c) 70,000 70,000
14% 8,500 8,500
44% 36,000 36,000
2% 3,750 3,750
2% 7,032,032 7,025,912 (6,120)
0% 100 (100)
6,309,006 5,765,668 (543,338) 17% 47% 12,169,132 12,637,080 467,948
% Exp.
636,048 586,703 49,345 17% 15% 3,816,287 3,816,287
214,920 133,078 81,842 17% 10% 1,289,522 1,289,522
29,167 13,830 15,337 17% 8% 175,000 175,000
323,157 323,157 17% 0% 1,938,939 1,938,939
824,897 824,897 17% n/a 4,949,384 4,949,384
TOTAL REQUIREMENTS 2,028,189 733,611 1,294,578 17% 6% 12,169,132 7,219,748 4,949,384
NET (Resources - Requirements) 4,280,817 5,032,057 751,240 - 5,417,332 5,417,332
a) Approximately 85% of the property taxes are collected in October and November.
b) August payment (MSAG) is pending.
c) All agencies are billed at the beginning of the fiscal year.
d) U.S. Forest Service (quarterly) -payments are current. Crooked River Ranch annual fee received 9/3/09.
COIDC (monthly Apr -Sept) -payments are current.
Health Benefits Trust
Statement of Financial Operating Data
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
CoII. %
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIL
Retiree / COBRA Co -Pay
Interest
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Conferences and Seminars
Claims Paid-Medical/Rx
Claims Paid-DentalNision
Refunds
Insurance Expense
State Assessments
Administration Fee
PPO Fee
Health Impact
Printing
Program Supplies
Other
Total Materials & Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
$ 17,894,797 $ 17,894,797 $
1,746,667
9,167
55,000
166,667
83,333
37,500
1,745,316
7,610
56,595
179,913
94,590
51,714
Revised
Budget*
Year End
Projection Variance
(0) 100% 100% $17,894,797 $17,894,797 1
(1,351)
(1,557)
1,595
13,246
11,256
14,214
2,098,333 2,135,737
19,993,130 20,030,534
18,216 17,291
500
2,374,596
303,667
505
1,896,559
266,064
(9,203)
62,090 61,656
1,917 68,989
48,794 23,183
13,608 2,919
8,262 4,135
1,667
16,667
4,843 3,923
37,404
17% 17% a)
14%
17% 17%
17% 18%
17% 19%
17% 23%
17%
17%
17%
10,480,000
55,000
330,000
1,000,000
500,000
225,000
(0)
10,471,895 (8,105)
55,000
330,000
1,000, 000
500,000
225,000
12,590,000
12,581,895 (8,105)
37,404 92% 66% 30,484,797 30,476,692 (8,105)
Exp. %
925 17% 16%
109,297 109,297
(5) 17% 17% 3,000
478,037 17% 13% b) 14,247,576
37,602 17% 15% b) 1,822,000
9,203 17% n/a
434 17% 17% 372,540
(67,072) 17% n/a c) 11,500
25,611 17% 8% 292,764
10,689 17% 4% 81,648
4,127 17% 8% 49,572
1,667 17% 0% 10,000
16,667 17% 0% 100,000
920 17% 13% 29,059
2,836,610
2,225,957
2,318,730 517,880 17% 14%
17% 0%
2,225,957 17% 0%
5,080,783 2,336,021 2,744,762 17%
NET (Resources - Requirements) 14,912,348 17,694,513 2,782,166
8%
3,000
10,957,895
1,537,260
(9,203)
372,540
11,500
292,764
81,648
49,572
10,000
100,000
29,059
3,289,681
284,740
9,203
17,019,659
100
13, 355, 741
13,436,034 3,583,625
100
13,355, 741
30,484,797 13,545,331 16,939,466
- 16,931,360 16,931,360
* Proposed revisions to FY 2010 original budget
a) Amount budgeted to be transferred from operating funds for FY 2010.
b) Based on annualizing 9 weeks of claims paid. $240,325 per week.
c) Zurich to reimburse County $57,490 (5/6ths) of the $68,989 payment made in July for the July through December assessme it.
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RESOURCES:
Beg. Net Working Capital
Receipts:
Security & Traffic Reimb
Miscellaneous
Vending Machines
Telephone Fees - Events
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Deschutes County - Fair
YTD -Budget
Statement of Financial
Two Months Ended A
and Expo Center
Basis
Operating Data
ugust 31, 2009
Year to Date
Budget
Actual
Variance
FY %
CoII. %
$ 75,000 $ 42,232 $ (32,768)
12,000
334 267
- 17,338
334 209
27,200
2,000
1,170
2,000
3,420 11,000
Year End
Budget
Projection
Variance
100% 56% $ 75,000 $ 42,232
(12,000) 17%
(67) 17%
17,338 17%
17%
(27,200) 17%
(125) 17%
17%
(2,000) 17%
1,170 17%
(2,000) 17%
7,580 17%
- 17%
(17,304) 17%
47,288 29,984
•
0% 12,000
7% 4,000
754% 2,300
0% 1,200
0% 540,000
10% 2,000
0% 58,000
0% 7,000
45,000
0% 235,000
13% 86,420
0% 45,000
3%
3%
3,933
2,300
1,200
530,138 (9,862)
1,875 (125)
58,000
5,000 (2,000)
46,170 1,170
233,000 (2,000)
86,420
45,000
$ (32,768)
(12,000)
(67)
1,037,920 1,013,036 (24,884)
- 17% 0% 498,105 498,105
122,288 72,215 (50,073) 17% 4% 1,611,025 1,553,373 (57,652)
137,448 129,993
88,554 52,473
7,455
36,081
226,002 182,466
17%
17%
17%
17%
17%
17%
Exp. %
16%
10%
0%
0%
0%
Na
824,769
531,604
116,188
100
16,412
121,952
817,298 7,471
521,491 10,113
116,188
100
#REF! #REF!
121,952
43,536 17% 11% 1,611,025 #REF! #REF!
(103,714) (110,251)
(6,537)
Accrued Revenue (Accounts Receivable):
Current Month Events
Prior Months
Total Accounts Receivable
565
565
#REF!
#REF!
Deposits Received for Future Events:
2010:
September
October
November
December
January
February
March
April
May
June
FY 2011
FY 2012 & Beyond
TOTAL
5,447
5,290
4,550
1,205
100
420
250
4,300
2,900
1,000
35,210
5,250
65,922
REVENUES
Gate Receipts
Carnival
Commercial Exhibitors:
Deschutes County Fair - Fund 619
Revenues and Expenses
FAIR 2009 - July 29 to August 1, 2009
Fiscal Year 2010
400,000
154,000
284,818
127,997
Outside 70,000 84,395
Inside 38,000 42,700
Food 12,000 13,900
Livestock Entry Fees 4,000 4,538
RN Camping/Horse Stall Rental 17,000 17,600
Concessions:
Food 146,850 63,709 50,000 113,709
Fair Sponsorship:
Rodeo 23,000 19,350 - 19,350 84% (3.650)
On -ground Stages 13,000 8,000 - 8,000 62% (5,000)
Day 8,000 5,000 5,000 63% (3 000)
Golf Carts 2,500 4,125 4,125 165% 1 625
Food Court 3,000 3,000 3,000 100%
Concert 30,000 - 30,000 30,000 100%
Presenting Sponsors 12,000 12,000 - 12,000 100%
Barn Sponsors 6,000 3,400 3,400 57% (2 600)
Parade Sponsors 4,800 - 4,800 N/A 4 800
Transfer In -General Fund 5,000 5,000 - 5,000 100% -
T -Shirts 3,500 3,725 - 3,725 106% 225
Donations - 13 13 N/A 13
State Grant 25,000 42,200 42,200 169% 17 200
Interest 2,000 444 700 1,144 57% 856)
284,818
127,997
84,395
42,700
13,900
4,538
17,600
71% (115.182)
83% (26 003)
121%
112%
116%
113%
104%
77%
14 395
4 700
1 900
538
600
(33 141)
TOTAL REVENUES 974,850 708,515 122,900 831,415 85% (143 435)
EXPENSES
Personnel 178,128 123,536 59,669 183,205 103% (5 077)
Materials and Services 623,444 524,145 66,828 590,973 95% 32 471
Contingency 31,157 - - - 0% 31157
TOTAL EXPENSES 832,729 647,681 126,497 774,178 93% 58,551
Net Fair - 2009 142,121 60,834 (3,597) 57,237 (84,884)
Transfer to Fund 618 197,421 - 82,528 82,528 114.893
Retained in Annual Fair Fund (55,300) 60,834 (86,125) (25,291) 30 009
Beg Net Working Capital 55,300 25,291 25,291
Ending Balance
86,125 (86,125) (0.00
Actual -
Through
FY 2010
Budget
August 31,
2009
Additional
Estimated
Projected
Total
% of
Budget
Varia ice
400,000
154,000
284,818
127,997
Outside 70,000 84,395
Inside 38,000 42,700
Food 12,000 13,900
Livestock Entry Fees 4,000 4,538
RN Camping/Horse Stall Rental 17,000 17,600
Concessions:
Food 146,850 63,709 50,000 113,709
Fair Sponsorship:
Rodeo 23,000 19,350 - 19,350 84% (3.650)
On -ground Stages 13,000 8,000 - 8,000 62% (5,000)
Day 8,000 5,000 5,000 63% (3 000)
Golf Carts 2,500 4,125 4,125 165% 1 625
Food Court 3,000 3,000 3,000 100%
Concert 30,000 - 30,000 30,000 100%
Presenting Sponsors 12,000 12,000 - 12,000 100%
Barn Sponsors 6,000 3,400 3,400 57% (2 600)
Parade Sponsors 4,800 - 4,800 N/A 4 800
Transfer In -General Fund 5,000 5,000 - 5,000 100% -
T -Shirts 3,500 3,725 - 3,725 106% 225
Donations - 13 13 N/A 13
State Grant 25,000 42,200 42,200 169% 17 200
Interest 2,000 444 700 1,144 57% 856)
284,818
127,997
84,395
42,700
13,900
4,538
17,600
71% (115.182)
83% (26 003)
121%
112%
116%
113%
104%
77%
14 395
4 700
1 900
538
600
(33 141)
TOTAL REVENUES 974,850 708,515 122,900 831,415 85% (143 435)
EXPENSES
Personnel 178,128 123,536 59,669 183,205 103% (5 077)
Materials and Services 623,444 524,145 66,828 590,973 95% 32 471
Contingency 31,157 - - - 0% 31157
TOTAL EXPENSES 832,729 647,681 126,497 774,178 93% 58,551
Net Fair - 2009 142,121 60,834 (3,597) 57,237 (84,884)
Transfer to Fund 618 197,421 - 82,528 82,528 114.893
Retained in Annual Fair Fund (55,300) 60,834 (86,125) (25,291) 30 009
Beg Net Working Capital 55,300 25,291 25,291
Ending Balance
86,125 (86,125) (0.00
Deschutes Cou
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Deschutes County
Bethlehem Inn (Fund 128)
Two Months Ended August 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll.
RESOURCES:
Beg. Net Working Capital $(2,666,469) $(2,689,172) $ (22,703) 100% 101% a) $(2,666,469) $(2,689,172) $ (22,703)
Revenues
Grants - Private 2,766,469
Total Revenues 2,766,469
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Debt Service (Negative Int Rev)
- (2,766,469) 8% 0% 2,766,469
- (2,766,469) 8% 0% 2,766,469
- (2,766,4¢i9a
- (2,766,40;9)
100,000 (2,689,172) (2,789,172) 8% -2689% 100,000 (2,689,172) (2,789,172)
Exp.
100,000 8,031 91,969 8% 8% b) 100,000 45,000 55,0( 0
TOTAL REQUIREMENTS 100,000 8,031 91,969 8% 8% 100,000 45,000 55,0( 0
NET (Resources - Requirements)
- (2,697,203) (2,697,203) - (2,734,172) (2,734,17a
a) The beginning working capital is $22,703 less than estimated for the FY 2010 budget.
b) August interest expense was $3,957.
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $(2,666,469) $(2,689,172) $ (22,703) 100% 101% a) $(2,666,469) $(2,689,172) $ (22,703)
Revenues
Grants - Private 2,766,469
Total Revenues 2,766,469
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Debt Service (Negative Int Rev)
- (2,766,469) 8% 0% 2,766,469
- (2,766,469) 8% 0% 2,766,469
- (2,766,4¢i9a
- (2,766,40;9)
100,000 (2,689,172) (2,789,172) 8% -2689% 100,000 (2,689,172) (2,789,172)
Exp.
100,000 8,031 91,969 8% 8% b) 100,000 45,000 55,0( 0
TOTAL REQUIREMENTS 100,000 8,031 91,969 8% 8% 100,000 45,000 55,0( 0
NET (Resources - Requirements)
- (2,697,203) (2,697,203) - (2,734,172) (2,734,17a
a) The beginning working capital is $22,703 less than estimated for the FY 2010 budget.
b) August interest expense was $3,957.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2010
Jul
Aug
YTD Total
Tammy Baney
Conf/Sem & Educ/Training -
Travel Meals -
Accommodations - - Airfare -
Mileage reimbursement - 256 ji 256
Ground Transport - -
Total Baney 256 256
Dennis Luke
Conf/Sem & Educ/Training - -
Travel Meals 25 25
Accommodations - 77 77
Airfare
Mileage reimbursement - 329 329
Ground Transport
Total Luke
432 432
Alan Unger
Conf/Sem & Educ/Training
Travel Meals -
Accommodations -
Airfare -
Mileage reimbursement
Ground Transport
Total Unger
Total - BOCC Department
Conf/Sem & Educ/Training - -
Travel Meals - 25 25
Accommodations - 77 77
Airfare - - -
i_
Mileage Reimbursement 585 585
Ground Transport
Total - BOCC Department - 687 687
FY 2010 Budget
Percent Expended
22,750
3.0%
10/1/2 )09
DESCHUTES COUNTY
Community Development Monthly Revenue - Fiscal Years 2008/09 & 2009/10
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September 30, 2009
TO: Board of Commissioners
FROM: Dave Kanner
RE: Recovery Zone Bonds
Department of Administrative Services
Dave Kanner, County Administrator
1300 NW Wall St, Suite 200, Bend, DR 9770'!-1960
[541) 388-6570 - Fax (541) 385-3202
www. co, deschut es. or. us
As part of the America Reinvestment and Recovery Act (commonly called the federal
stimulus program), Congress created two new kinds of municipal bonds intended to
stimulate public infrastructure and economic development projects in 2010. These bonds
are Recovery Zone Economic Development Bonds (RZEDBs) and Recovery Zone
Facility Bonds (RZFBs).
The RZEDBs are for projects that would qualify for tax exempt municipal bonds. These
bonds are instead issued as taxable bonds with the federal government providing a
subsidy of 45% of the taxable interest amount. The County has been allocated
$10,795,000 in bonding authority for RZEDBs. The RZFBs can provide tax-exempt
financing for projects that would otherwise have to be built with taxable bonds. The
County has been allocated $16,192,000 in bonding authority for RZFBs. The County can
then suballocate the bonding authority to other jurisdictions in the County. As the intent
of the program is to fund construction projects in 2010, bonds must be issued by January
1, 2011.
At your August 20 work session with the Bend City Council, City staff presented a
request for some of this bonding capacity. The projects listed by the City would have
consumed more than the total bonding authority that has been allocated to the County.
The Board directed me to contact other jurisdictions to see if there were other
governmental units that could make use of these bonds. I heard back from two other
jurisdictions that requested a portion of the bonding capacity: Rural Fire Protection
District #2 and the City of Sisters. The County, meanwhile, can use $1.4 million of the
bonding capacity for RZFBs to build the secure residential treatment facility that is
currently in the planning stage.
The staff recommendation, shown on the attached spreadsheet, is that we provide to
Sisters and RFPD #2 the allocations they have requested, keep $1.4 million for ourselves,
and provide the remainder of the bonding authority to the City of Bend.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner
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710 WALL STREET
P.O. BOX 1458
BEND, OR 97709
[541] 388-5515 TEL
[541] 388-5519 FAX
www.ci.bend.or.us
KATHIE ECKMAN
Mayor
MARK CAPELL
Mayor Pro Tem
JIM CLINTON
City Councilor
JODIE BARRAM
City Councilor
JEFF EAGER
City Councilor
TOM GREENE
City Councilor
ORAN TEATER
City Councilor
ERIC KING
City Manager
SONIA ANDREWS
Finance Director
SANDRA L BAXTER
Police Chief
LARRY HUHN
Fire Chief
August 20, 2009
County Commissioners
Deschutes County
1100 NW Wall Street
Bend, OR 97701
Re: Request for Recovery Zone Bond Allocations
Dear County Commissioners,
As you are already aware, the American Recovery and Reinvestment Act of 2009
provided volume cap allocations for Recovery Zone Bonds to the County through the
State. In our recent conversations with County staff, we understand that the County
currently does not have any plans to utilize these allocations and would consider sub -
allocating a portion or all of its volume cap allocations to the City. The County's volume
cap allocations are $10,795,000 for economic development bonds and $16,192,000 for
facility bonds. We are very pleased to submit this letter as a request for sub -allocation
for your consideration.
The City plans to issue bonds before 2011 for expansion of the sewer facilities,
construction of water facilities and accessibility improvements. Bonds may also be
issued for infrastructure improvements at the Bend Municipal Airport and at Juniper
Ridge. Our bond counsel and financial advisor have advised us that these projects
qualify for the Recovery Zone Bonds. As you will see in the attached description of
these projects, the amount of bonds the City plans to issue exceed the volume cap
allocations available. However any portion of the bonds that can be issued as recovery
zone bonds will provide significant benefit to the City and the citizens of Bend.
Our bond counsel has also provided the attached sample resolution that the County
would need to adopt to designate the County as a recovery zone.
Thank you for your consideration. We look forward to working in partnership with the
County.
Sincerely,
Eric King
City Manager
693-2165
PATRICIA STELL C.
City Recorder
Marty Wynne
CITY OF BEND
Projects Qualifying for Recovery Zone Bonds
Sewer Secondary Treatment Expansion and Sewer Interceptors and Trunk Lines
The treatment expansion project will provide additional capacity to the primary and
secondary treatment processes at the Sewer Treatment Plant. These processes are
currently nearing capacity and must be expanded to ensure the City meets permitted
treatment requirements and also to provide for future economic development and population
growth. This project is estimated to cost $22.7 million over 5 years with $6 million to be
incurred in 2009-10 & 2010-11.
In addition to the treatment expansion, new sewer interceptors and trunk lines will be
necessary to convey sewage for population growth. Included in the City's 5 year CIP is
$16.8 million for interceptors, trunk lines and regional pump stations of which $11.8 million is
included in the 2009-11 biennial budget.
The City has budgeted to issue $14 million in bonds to finance sewer infrastructure over the
2009-11 biennium. These bonds qualify as recovery zone economic development bonds.
Water Infrastructure
The City's 80 year old transmission main that carries water from Bridgecreek to the Outback
well site is aging and in poor condition. The City plans to construct a new transmission main
within the next 2 years. In addition, EPA compliance requires treatment for Cryptosporidium
to be constructed and in service by 2012. Costs of the transmission main and treatment
facility are estimated to be $60 million over the next 5 years. We have included about $7
million in the 2009-11 biennial budget for these projects which will be financed with bonds.
Accessibility Improvements
The City plans to issue up to $3.2 million in bonds to finance accessibility improvements
throughout the City. These improvements include sidewalks, curb ramps and bus stop
improvements to meet accessibility standards. The bonds would qualify as recovery zone
bonds.
Infrastructure Development at Airport and Juniper Ridge
The City plans to continue development of Juniper Ridge in the near term to provide
commercial/industrial land needed for economic development. These developments include
roadways, sewer and water infrastructure as well as improvements to the Hwy 97 and
Cooley intersection. No bond issues are currently planned as we continue to work on
studying alternatives and developing funding options. However, should events develop
such that the City is in a position to issue bonds for infrastructure to service Juniper Ridge
and the north end of Bend, these bonds would qualify for recovery zone bonds.
The City also plans to construct a taxiway at the airport. FAA grant funds will be requested
for construction of the runway and the match requirement will be financed through bonds.
The match requirement is expected to be $200,000 to $300,000.
Facility Development at Old Bulletin Land Site
The City also desires to sell or lease the old bulletin site to a development that would provide
an economic benefit to the community as a whole. The City plans to actively market the
property within the next year and would like to offer a public/private partnership which may
involve issuing Recovery Zone Facility Bonds to provide low cost financing to attract
qualified projects. In order for the City to provide such an incentive to qualified projects, the
City would need to obtain a Recovery Zone Facility Bond allocation from the County.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
A Resolution Authorizing the Creation of a
Recovery Zone under the Provisions of the
American Recovery and Reinvestment Act of
2009 for the Purpose of Issuing Recovery
Zone Economic Development Bonds;
Designation of the Local Suballocation of the
Volume Cap with respect to the Recovery
Zone Economic Development Bonds to the
City of Bend, Oregon; and related matters.
RESOLUTION NO. 2009 -
WHEREAS, Section 1401 of Title I of Division B of the American Recovery and
Reinvestment Act of 2009, Pub. L. No. 111-5, 123 Stat. 115 (2009) ("ARRA"), added §§ 1400U-
1 through 1400U-3 to the Internal Revenue Code of 1986 (the "Code"), authorizing state and
local governments to issue recovery zone economic development bonds ("Recovery Zone
Economic Development Bonds"); and
WHEREAS, Recovery Zone Economic Development Bonds may be issued by each state
and counties and large municipalities within each state before January 1, 2011 under §§ 1400U-2
of the Code, as provided in § 1400U-1 of the Code to finance certain "qualified economic
development purposes" for use within designated "recovery zones," as described; and
WHEREAS, for purposes of §§ 1400U-1 and 1400U-2 of the Code, the term "recovery
zone" means: (1) any area designated by the issuer as having significant poverty, unemployment,
rate of home foreclosures, or general distress; (2) any area designated by the issuer as
economically distressed by reason of the closure or realignment of a military installation
pursuant to the Defense Base Closure and Realignment Act of 1990; and (3) any area for which a
designation as an empowerment zone or renewal community is in effect as of the effective date
of ARRA, which effective date is February 17, 2009; and
WHEREAS, Section 1400U -2(c) of the Code defines the term "qualified economic
development purpose" for purposes of § 1400U-2 of the Code to mean any expenditures for
purposes of promoting development or other economic activity in a recovery zone, including
(1) capital expenditures paid or incurred with respect to property located in the recovery zone,
(2) expenditures for public infrastructure and construction of public facilities, and (3)
expenditures for job training and educational programs; and
WHEREAS, eligible issuers of Recovery Zone Economic Development Bonds include
States and political subdivisions as defined for purposes of § 103 of the Code; and
WHEREAS, §1400U -1(b) of the Code requires, in part, that issuers "designate" eligible
recovery zones based on certain specified criteria; and
WHEREAS, I.R.S. Notice 2009-50 ("Notice 2009-50") provides that for this purpose,
any state, county, or large municipality that receives a volume cap allocation for Recovery Zone
Economic Development Bonds may make these designations of recovery zones in any
reasonable manner as it shall determine in good faith in its discretion; and
WHEREAS, due to an approximate % reduction in the volume of construction
activity and an approximate % reduction in over the last two years,
Deschutes County, Oregon (the "County") has suffered significant general economic distress;
and
WHEREAS, Section 1400U-1(a)(1)(A) of the Code provides that, subject to § 1400U-
1(a)(1)(B) of the Code (relating to minimum allocations), generally, the Secretary of the
Treasury (the "Secretary") shall allocate the $10 billion national volume cap for Recovery Zone
Economic Development Bonds among the states in the proportion that each state's 2008 State
employment decline bears to the aggregate of the 2008 State employment declines for all of the
states; and
WHEREAS, Section 1400U-1(a)(3)(A) of the Code provides generally that each state
with respect to which an allocation is made under 1400U -1(a)(1) of the Code is required, without
discretion, to reallocate such allocation among the counties and large municipalities in such state
in the proportion that each county's or municipality's 2008 employment decline bears to the
aggregate of the 2008 employment declines for all the counties and municipalities in such state
(the "Volume Cap"); and
WHEREAS, for purposes of § 1400U-1(a)(3)(A) of the Code, the term "large
municipality" means a municipality with a population of more than 100,000; and
WHEREAS, pursuant to Notice 2009-50, the Department of Treasury ("Treasury") and
the Internal Revenue Service undertook to determine these required local suballocations of
Volume Cap; and
WHEREAS, pursuant to Notice 2009-50, the local suballocation of volume cap
determined by the Treasury to apply to the County is $10,795,000;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. All of the recitals herein contained are true and correct and the Board of
County Commissioners of the County (the "Board") so finds.
Section 2. The Board hereby finds that the entire geographic area of the County is
experiencing significant poverty, unemployment, rate of home foreclosures, or general distress
for purposes of §1400U -1(b) of the Code.
2
Section 3. The entire geographic area of the County is hereby designated as a
recovery zone for purposes of §1400U -1(b) of the Code.
Section 4. [$ 1 of the $10,795,000 representing the local suballocation of
Volume Cap determined by the Treasury to apply to the County is hereby allocated to the City of
[ 1 (the "City") for the purposes of issuing recovery zone economic development
bonds (the "Bonds") to finance a f 1 project located within the City and/or other
qualifying capital projects located within the City (the "Project"). The Board hereby determines
that the Bonds may be issued by the City, as the ultimate beneficiary of the Project.
Section 5. The Board hereby finds that the Project will promote development or other
economic activity in such recovery zone.
Section 6. This Resolution shall take effect immediately upon its adoption.
DATED this day of 2009.
ATTEST:
By:
Recording Secretary
3
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
DENNIS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
•;a 440rEcTO
MFRS IN old'
September 24, 2009
DEschutes County Rural
FirE ProtEction District #2
(541) 318-0459 1 1212 SW Simpson AVE. 1 BEnd, OR 97702 I Fax (541) 322-6320 I tfay@dcrfpda com
Dave Kanner
Deschutes County Administrator
1300 NW Wall St. Suite 200
Bend, OR 97701-1960
Dear Dave,
I am receipt of your letter regarding the Recovery Zone Bonds program. This letter is to inform
you of the Deschutes County Rural Fire Protection District #2 (DCRFPD #2) interests in these
bonds. The DCRFPD #2 needs to replace the Tumalo Fire Station. Since the completion of the
construction project five years ago that built four new stations, the DCRFPD #2 has recognized
that the Tumalo station was deficient in a number of areas. It is too small and cannot
accommodate mixed male and female crews. The station was originally built to accommodate
one or two people, but now staffing goals have been set at three people per crew. There are also
not enough bays to accommodate the needs of a typical station operated by Bend Fire & Rescue.
Although the station has had some issues in the past with maintaining staffing levels, the Tumalo
crew is an integral part of the operating plan for the entire district as well as the city of Bend.
For the station to shoulder its share of the workload, changes need to take place. The district has
recently purchased adjoining property as a first step in expanding the capabilities of the station.
The district has also applied for money in the form of a grant from the Federal Emergency
Management Administration. Money was provided to FEMA through legislation authorizing
stimulus money specifically for construction of fire stations throughout the nation.
Announcements for the FEMA funds will occur in December and are very competitive. If the
funds do not become available through FEMA the district will need to consider other forms of
financing. It's possible these types of bonds would be a benefit. The total cost of the station is
estimated to be $2,374,335 with the districts contribution of $300,000; the financing needs are
$2,074,335. Should you need detailed information on the project I can provide you with the ten
page narrative of the grant request which outlines our needs and our calculations for determining
those needs. We have received letters of support from Oregon Representative Greg Walden and
State Legislators Judy Stigler and Gene Whisnant.
I will be out of town until October 12, 2009, but would be happy to discuss this issue with you
when I return. If you need to speak to someone from the district prior to October 12 please
contact board chairman Al Dertinger at (541) 548-6124.
Thank you for your consideration_quest.
Thomas W. Fay
Manager DCRFPD #2
cc. Al Dertinger
Page 1 of 1
Dave Kanner
Subject: FW: Re: Recovery Zone Bonds Program
From: Eileen Stein [mailto:estein@ci.sisters.or.us]
Sent: Wednesday, September 30, 2009 9:21 AM
To: Dave Kanner
Cc: bgrimm@ci.sisters.or.us; 'Lon Kellstrom'
Subject: RE: Re: Recovery Zone Bonds Program
Dave,
This is in follow up to the phone message I left. Brad Grimm and I discussed projects this morning, and then talked with
Jonas Biery (SNW Securities) our financial advisor about this. Jonas is going to run some figures for us, comparing , hese
bond programs to a regular tax-exempt financing. He's going to try to get that info to us by the end of the week, but
some of their staff will also be at the LOC Conference, so they're short-handed this week. Anyhow, we gave him a
couple of projects to run figures on.
The first is a sewer project we developed for earlier ARRA funds through the SRF program, but we didn't make the cut.
It's $1,975,000 and involves building the effluent transmission trunk line from our main wastewater treatment plant to
our new parcel on the Lazy Z that we purchased for effluent disposal. The project also involves upgrading the pumps at
our primary pump station.
A second project is the construction of a new PW Maintenance Shop building, also located at our wastewater treatment
plant. This is estimated to be $550,000.
Jonas raised a couple of questions for you...whether the County intends to do a pooled financing this winter or is it
simply assigning allocations to interested local governments. He also mentioned these programs require financinEs be
done in 2009 and 2010. Does the County intend to do another financing in 2010?
As I mentioned in my phone message, Brad and I will be taking off for LOC early this afternoon. I'm going to stay iii
touch via e-mail or you can call me at 541-480-9186.
Eileen Stein
City Manager
City of Sisters
P.O. Box 39
Sisters, OR 97759
(541) 549-6022, Ext. 205
(541) 323-5205 - Direct
(541) 549-0561 - Fax
estein@ci.sisters.or.us
9/30/2009
Date: September 30, 2009
To: Deschutes County Board of Commissioners
From: Judith Ure, Management Analyst
Subject: New Public Transit Funding
The Oregon legislature recently approved a comprehensive transportation package that includes
a significant increase in the amount of funding available for public transit services and capital
purchases. These funds will be distributed through two new mechanisms, the Special
Transportation Operating (STO) program and Jobs and Transportation Act (JTA) that are very
similar to the Special Transportation Fund (STF) formula and discretionary grant programs in
which Deschutes County already participates. The County is eligible to receive a substantial
portion of STO and JTA funds, up to $381,724 and $814,811 from each respective program for a
two year period beginning July 1, 2009 and ending June 30, 2011.
The deadline to submit an application to the STO and JTA programs is October 30. Both
programs require that agencies requesting funds must solicit input from the local STF Advisory
Committee. However, in anticipation of additional funding potentially being made available,
Deschutes County's STF Advisory Committee formulated its recommendations during the STF
formula and discretionary grant review processes completed earlier this year. Due to this
advance planning, Deschutes County is not required to conduct a new competitive process for
those STO and JTA funds that can fulfill the prior recommendation.
STF Advisory Committee Recommendation
During both the 2009 STF formula and discretionary grant processes, Deschutes County received
requests for funding from local public transit providers that far exceeded the amounts available
for distribution. As a result, the STF Advisory Committee recommended that any additional
public transit funds the County received be used to fund all of the prior requests in full before
considering any new applications. The Committee prioritized these requests in the event that the
additional funding may not be adequate to meet all demands. However, Deschutes County's
allocations for both the STO and JTA programs are sufficient to fund all prior requests with
additional funds remaining. In the following section, staff proposes supplemental
recommendations for Board consideration to accommodate these additional funds.
In accordance with the STF Committee recommendation, STO and JTA funds would be
allocated as follows:
STO: $381, 724
Provider
2009-11
STF Request*
2009-11
STF Award*
Difference To Be
Funded with STO
Bend Area Transit / Dial -A -Ride (BAT)
$360,000
$254,258
$105,742
Cascades East Transit (CET)
250,588
164,766
85,822
Central Oregon Resources for Independent
Living (CORIL)
31,018
25,340
5,678
Opportunity Foundation of Central Oregon
(OFCO)
60,000
47,000
13,000
Department of Human Services Volunteer
Program (DHS)
44,000
37,334
6,666
Total
$745,606
$528,698
$216,908
* Adjusted to two-year period to facilitate comparison.
Even after funding all of the outstanding requests as recommended by the STF Advisory
Committee, the County will have an additional $164,816 ($381,724 less $216,908) in STO
funding to distribute.
JTA: $814,811
Provider/Description
2009-11
STF Request
2009-11
STF Request
Difference To Be
Funded with JTA
BAT: Contractual Dial -A -Ride Services
$224,325
$189,725
$34,600
CET: Contractual Services to Redmond
286,578
242,375
44,203
CET: Contractual Services to Sisters
52,422
44,338
8,084
CORIL: Preventive Maintenance
21,525
18,215
3,320
OFCO: Preventative Maintenance
66,400
56,160
10,240
City of Redmond: Mobile Truck Lift
62,811
0
62,811
BAT: Replacement Vehicles
263,806
0
263,806
CET: Expansion Vehicles
165,103
0
165,103
CORIL: Replacement Vehicles
46,655
0
46,655
OFCO: Replacement Vehicles
46,660
0
46,660
CET: Service to La Pine
22,432
0
22,432
Total
$1,258,717
$550,813
$707,914
After funding all of the outstanding requests as recommended by the STF Advisory Committee,
the County will have an additional $106,897 ($814,811 less $707,914) in JTA funding to
distribute.
Supplemental Staff Recommendation
Deschutes County must submit an application for all or a portion of its allocated STO and JTA
funds by October 30, 2009. If the County does not claim the full amount for which it is eligible,
any funds remaining will be considered declined and returned to the STO and JTA funding pools
to be redistributed to other counties. To ensure that the County retains and uses all of the STO
and JTA funds available to this community, staff recommends the following:
1. Approve the Deschutes County STF Advisory Committee recommendations as outlined
above.
2. Distribute the remaining $164,816 in STO funds to all Deschutes County public transit
service providers proportionate to current need as determined by use of operational funds.
3. Submit a request by the County to accept the $106,897 remaining in the JTA allocation and
determine the distribution at a later date through a competitive process which includes
consultation with the STF Advisory Committee.
4. Authorize Chair to sign Deschutes County STO and JTA applications when available.
If the Board approves these recommendations, the final distribution of STO and JTA funds,
subject to Oregon Department of Transportation (ODOT) approval, will be as follows:
STO
Provider
STF Advisory
Committee
Recommendation
Supplemental
Staff
Recommendation
Total Proposed
Award
Bend Area Transit / Dial -A -Ride (BAT)
$105,742
$79,606
$185,348
Cascades East Transit (CET)
85,822
55,378
141,200
Central Oregon Resources for Independent
Living (CORIL)
5,678
6,922
12,600
Opportunity Foundation of Central Oregon
(OFCO)
13,000
13,186
26,186
Department of Human Services Volunteer
Program (DHS)
6,666
9,724
16,390
Total
$216,908
$164,816
$381,724
JTA
Provider/Description
STF Advisory
Committee
Recommendation
Supplemental
Staff
Recommendation
Total Proposed
Award
BAT: Contractual Dial -A -Ride Services
$34,600
$0
$34,600
CET: Contractual Services to Redmond
44,203
0
44,203
CET: Contractual Services to Sisters
8,084
0
8,084
CORIL: Preventive Maintenance
3,320
0
3,320
OFCO: Preventative Maintenance
10,240
0
10,240
City of Redmond: Mobile Truck Lift
62,811
0
62,811
BAT: Replacement Vehicles
263,806
0
263,806
CET: Expansion Vehicles
165,103
0
165,103
CORIL: Replacement Vehicles
46,655
0
46,655
OFCO: Replacement Vehicles
46,660
0
46,660
CET: Service to La Pine
22,432
0
22,432
Deschutes County: For Future Distribution to
Service Providers through Competitive
Process
0
106,897
106,897
Total
$707,914
$106,897
$814,811
KES
{ Deschutes County Administrative Policy No. GA -7
Effective Date: DRAFT Deee;b182006.
SMOKING/TOBACCO USE POLICY
STATEMENT OF POLICY
It is the policy of Deschutes County to restrict or prohibit tobacco usesmeking
faciliticson specified County property, consistent with the Oregon Indoor Clean Air Act and
Oregon Administrative Rules.
APPLICABILITY
This policy applies to all Deschutes County personnel and all other individuals who use County
facilities.
POLICY AND PROCEDURES
Consistent with the Oregon Indoor Clean Air Act (ORS 433.835 et. seq., as it currently exists or
, Smoking and tobacco usesffreking shall be prohibited in all
Deschutes County buildings, facilities, and automobiles, whether owned, leased or controlled.
Smoking shall be prohibited within 30 feet of any entrance to any County building or facility.
Appropriate signage will be posted.
To help protect and preserve the health of both staff and patrons designated smoking areas may
be established by the County Administrator.
Oregon Administrative Rules (OAR 415-051-0065) require that state funded addiction outpatient
programs shall not allow tobacco use at program facilities and grounds. To comply with this
requirement, the following properties shall maintain a 100% tobacco -free environment: Health
Services Campus, 2577 NE Courtney Drive; Courthouse Annex; Downtown Health Center, 1128
NW Harriman; and Wall Street Services Building, 1340 NW Wall Street. In addition, the
Community Development building at 117 NW Lafayette Avenue and the Mike Maier County
Services building, 1130 NW Harriman Street, shall maintain a 100% tobacco -free campus due to
their proximity to the child care center outdoor play area and Health Services buildings. The
tobacco free zone includes the parking lots of the Health Services Campus, Courthouse Annex,
Downtown Health Center, CDD building, and Mike Maier building. Sidewalks in the public
right-of-way are outside the jurisdiction of this policy.
At the Sheriff's Department and Jail, special arrangements regarding designated smoking areas
may be made at the discretion of the Sheriff due to security reasons.
Enforcement of this policy will be complaint based and through education of staff and clients
about the harmful effects of tobacco use and potential tobacco cessation resources in the
community. The appropriate manager, supervisor or department director shall enforce this policy
with staff and shall inform clients and visitors that the policy is in effect. Employees violating this
policy are subject to disciplinary action.
Approved by the Deschutes County Board of Commissioners December 18, 2006.
Policy # GA -7 Smoking Policy
Dave Kanner
County Administrator
Policy # GA -7 Smoking Policy
May 2008
1-DESCHUTES SERVICES
BUILDING
State Department of Human
Services
State Department of Justice
Deschutes County Board of
Commissioners
Deschutes County Personnel
Deschutes County Legal Counsel
Deschutes County Finance/Tax
Deschutes County Assessor
Deschutes County Clerk
2- PROPERTIES & FACILITIES &
INFORMATION TECHNOLOGIES
Property Management
Building Maintenance
Information Technology
Geographic Information Systems
Archives
Mail Center
Warehouse
3— POT OF GOLD THRIFT STORE
4- COMMUNITY DEVELOPMENT
Building Division
Code Enforcement
Environmental Health
Planning Division
5- MIKE MAIER COUNTY
SERVICES
BUILDING
Commission on Children and
Families
Latino Community Association
United Way
Family Resource Center
Marys Place
Health Department Wellness Team
Veterans Services
6- COURTHOUSE ANNEX
Watermaster
Rainbow Clubhouse
Mental Health Community Support
7 -COURTHOUSE
District Attorney
Victims Assistance
State Court Records
8- JUSTICE BUILDING
Circuit Court
Traffic Court Information
9 -TEEN CLINIC BUILDING
Downtown Health Clinic
10- WALL STREET SERVICES
BUILDING
ABHA
Mental Health Senior Services
Law Library
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1-DESCHUTES SERVICES
BUILDING
State Department of Human
Services
State Department of Justice
Deschutes County Board of
Commissioners
Deschutes County Personnel
Deschutes County Legal Counsel
Deschutes County Finance/Tax
Deschutes County Assessor
Deschutes County Clerk
2- PROPERTIES & FACILITIES &
INFORMATION TECHNOLOGIES
Property Management
Building Maintenance
Information Technology
Geographic Information Systems
Archives
Mail Center
Warehouse
3— POT OF GOLD THRIFT STORE
4- COMMUNITY DEVELOPMENT
Building Division
Code Enforcement
Environmental Health
Planning Division
5- MIKE MAIER COUNTY
SERVICES
BUILDING
Commission on Children and
Families
Latino Community Association
United Way
Family Resource Center
Marys Place
Health Department Wellness Team
Veterans Services
6- COURTHOUSE ANNEX
Watermaster
Rainbow Clubhouse
Mental Health Community Support
7 -COURTHOUSE
District Attorney
Victims Assistance
State Court Records
8- JUSTICE BUILDING
Circuit Court
Traffic Court Information
9 -TEEN CLINIC BUILDING
Downtown Health Clinic
10- WALL STREET SERVICES
BUILDING
ABHA
Mental Health Senior Services
Law Library
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-{ES
Deschutes County Administrative Policy No: RM-
4 Effective Date: DRAFT 9/24/09
EARLY RETURN TO WORK OF INJURED WORKERS
STATEMENT OF POLICY
It is the policy of Deschutes County to attempt to return employees who are temporarily restricted
from performing their regularly assigned duties due to an on-the-job injury, to modified or
alternate duty. Deschutes County cannot guarantee a modified position and is under no obligation
to create a position for the purposes of placement.
APPLICABILITY
The provisions of this policy apply to any Deschutes County employee who is injured in the
course of their employment and such injury temporarily restricts their performance of their
regular duties. This policy shall at all times be governed by and construed in accordance with
Oregon Worker's Compensation laws.
This policy is not intended to prescribe the procedures applicable to employees eligible for
reasonable accommodation or covered under the Americans with Disabilities Act (ADA) or leave
benefits under the Family Medical Leave Act (FMLA) or the Oregon Family Leave Act (OFLA).
POLICY AND PROCEDURE
Definitions
For the purpose of this policy, unless otherwise specified, the following definitions shall apply:
"Full Duty" — Regular work tasks as defined in an employee's job description at the time of
return from injury.
"Modified Duty" — A temporary situation when an employee returns from a work related injury
or illness to medically restricted or modified duties within the employee's current job
description.
"Alternate Duty" — A temporary situation where the modified duty assignment is offered in a
different job classification than the employee's normal job classification. Except for unusual
circumstances, the job classification will not be in a higher pay grade than the employee's job
classification.
"Work-related injury or illness" — An injury or illness classified as compensable by the Oregon
Worker's Compensation Law.
In General
An employee will be eligible for modified duty based on:
• The employee's medically determined physical limitations.
• The availability of modified duty positions, assignments, or alternate duty.
• The specific circumstances of the request.
Policy # RM- , Early Return To Work of Injured Workers Page 1
Permanent modified duty assignments will not be granted. Modified duty shall only be provided
on a temporary basis, not to exceed 90 days. A department head, in consultation with Risk
Management, may extend modified duty one subsequent period of up to 90 days in limited
situations. Anticipated duration and the prognosis for return to unrestricted duty will be critical
factors in deciding whether a modified assignment should be extended beyond 90 days. In the
Sheriff's Office, modified duty may be extended for subsequent periods of up to 90 days subject
to approval by the Sheriff. If the temporary disability will extend beyond 90 days, Risk
Management shall be contacted for direction.
Department heads shall determine in their sole discretion if there are positions/assignments that
can be "modified" for purposes of this policy. In making this determination, a department head
may consider the overall management of the department, operational needs, business efficiencies,
and customer service. This process may include identifying how many such positions can be
made available and writing a description that includes job duties and physical requirements. Risk
Management is available to provide assistance.
Assigning Modified and Alternate Duty
When an employee is returning to work from an on-the-job injury, he/she must obtain a "return
to work" release from the employee's attending physician. The department head or designee will
review the conditions outlined in the "return to work" release and determine if there are any
modified duty assignments (within the employee's same job classification) available. If none are
available, the department will determine if there are any alternate duty positions (different job
classification) are available within the department. If none are available, the department will
contact Risk Management. An alternate duty assignment in another department may be
considered with input from the employee and a determination that the employee is qualified to
perform the job functions.
Placement to a modified or alternate duty assignment will be based on the order the cases arise.
If an injured employee must be temporarily assigned to another department, salaries and benefits
will continue to be paid by the employee's department. An employee assigned to modified or
alternate duty shall receive the same regular wages and benefits the employee received at the
time of injury.
Written approval by the employee's attending physician of job duties that can be performed by
the employee is required prior to work commencing. If an injured employee can perform the
essential functions of their regular job with reasonable modification, all modifications must fit
within the physician's release. Risk Management shall have sole discretion to determine what
constitutes a reasonable modification for the purposes of this policy.
Supervision of the employee is conducted by the department in which the modified/alternate duty
exists. If it is found that the injured employee cannot perform the modified duty assignment due
to their injury or inability to perform the work there shall be no disciplinary action imposed. In
such instances the injured employee shall return to their temporarily disabled status under
Oregon workers' compensation laws and administrative rules.
Policy # RM- , Early Return To Work of Injured Workers Page 2
Injured employees covered by a collective bargaining agreement shall continue to be subject to
those terms and conditions while on modified/alternate duty. An employee's work schedule shall
be determined by the schedule of the modified/alternate position. This schedule may be different
than the employee's schedule prior to the injury.
The injured employee will receive notice, in accordance with workers' compensation law, stating
the details of the modified job, schedule, compensation, and supervision.
Refusal of a bona fide job offer may result in a reduction or elimination of temporary disability
compensation as provided by the Oregon Workers' Compensation Administrative Rules.
Approved by the Deschutes County Board of Commissioners on DATE.
Dave Kanner
County Administrator
Policy # RM- , Early Return To Work of Injured Workers Page 3
•••;•••
;;THE CENTER
•
FOUNDATION
The Center Foundation, a 501 (03 established in 2000, exists to benefit the health,
wellness and education of Central Oregon youth. The foundation in partnership with The
Center and the community provide no -cost athletic training services to area high schools,
brain and spinal cord injury prevention for 1-3 grade students, free bike helmets, no cost
sports physicals, the ImPACT Concussion Program and concussion management, the
High Desert Hero and a substantial high school scholarship program.
www.centerfoundation.org
"building strong bodies, strong minds, strong communities'