HomeMy WebLinkAbout2009-595 - DWA MOUDESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
10/5/2009
Please complete all sections above the Official Review line.
Department:
Contractor/Supplier/Consultant Name:
Contractor Contact:
Administrative Services
Rept/Je n -i de -r
Contractor Phone #:
Type of Document: Memorandum of Understanding
Goods and/or Services: The DWA is an oranization composed of 24 area jurisdictions
and other interested parties established to provide needed water education, water policy
discussions and to develop an integrated regional water management plan.
Background & History: Several regional governmental jurisdictions, irrigation
districts and other vested organizations have been developing the foundation for re-
establishing the DWA. This organization would be a forum for all parties with a vested
interest in water policy and related actions to meet in an effort to develop a unified, long-
term, regional vision for water management.
Agreement Starting Date: October 12, 2009 Ending Date:
Annual Value or Total Payment: rpil
❑ Insurance Certificate Received check box)
Insurance Expiration Date:
N/R
Check all that apply:
C RFP, Solicitation or Bid Process
n Informal quotes (<$150K)
® Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ❑ Yes ® No
If No, has budget amendment been submitted? ❑ Yes ® No
Is this a Grant Agreement providing revenue to the County? E Yes ® No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
10/5/2009
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: ❑ Yes [ No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Dave Inbod , Assistant to the County
Administrator Ph ne #: 322-7697
I) .
Department Director Approval: c ,�o5(cpi
Signatuhe Date
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if $150K, BOCC Order No.
Legal Review
r (/;gij ti Date
Document NumberfC 9 """}_
Cy- S- c
10/5/2009
A forum to discuss regional water management needs through collaboration.
Fortdistribution August 11. 200
Adopted , 2009
Revised
LEGAL COUNSEL
OC -2009-595
DESCHUTES WATER ALLIANCE (DWA)
Memorandum of Understanding
The Deschutes Water Alliance
A forum to discuss regional water management needs through collaboration.
INTRODUCTION
The Deschutes Water Alliance is a regional forum that has the potential to establish
ongoing regional water management planning and coordination to address key water
issues in the Deschutes Basin. The Deschutes Water Alliance (DWA) was first formed
in 2004 through a grant from the Bureau of Reclamation. The original membership
included the irrigation districts (Deschutes Basin Board of Control), cities (Central
Oregon Cities Organization), the Confederated Tribes of Warm Springs, and the
Deschutes River Conservancy. Under this federal grant, the DWA formed a water
bank as a market-based approach to redistributing water rights in the Deschutes
Basin. In addition, the DWA published the following studies which can be found on
the DRC website www.deschutesriver.org.
• "Instream Flow in the Deschutes Basin"
• "Future Groundwater Demand in the Deschutes Basin: Monitoring , Status
and Restoration Needs"
• "Growth, Urbanization and Land Use Change"
• "Irrigation District Water Efficiency Cost Analysis and Prioritization"
• "Reservoir Management", and
• "Long-range Water Resources Management in Central Oregon."
Since January of 2009, a group of original DWA partners has been meeting to
consider various options for broadening the scope and participation in the DWA. The
group proposes to expand participation by including county government and creating
an ongoing forum for discussion about key water issues in the basin.
The DWA believes that it is best to address water issues at the regional level in
addition to the local level because changes in water use or distribution in one
jurisdiction can have an affect in another jurisdiction. Resolution of these water
challenges can be addressed most effectively through a regional water planning
process. It is critical for there to be a better regional understanding about water
management.
After reviewing the original DWA studies and examining other existing water -related
collaborations in the basin, the working group concluded that a forum comprised
primarily of local governments was needed for water education, water policy
discussions and to develop an integrated regional water management plan.
Therefore, the undersigned agree to establish the Deschutes Water Alliance (DWA).
DWA
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1
Purpose
To increase understanding of water issues in the region and meet regional water
management needs by developing an integrated regional water management plan.
Goals
1. Secure and maintain stream flows and water quality in the Deschutes Basin
for the benefit of fish, wildlife, and people.
2. Secure and maintain a reliable and affordable supply of water to sustain
agriculture.
3. Secure and maintain a safe, affordable and high quality water supply for
urban communities.
Objectives
1. Provide a forum for discussion, understanding and coordination of water
needs.
2. Build on the previous studies and reports and work collaboratively to create a
regional integrated water management process and plan.
Structure and Membership
The Board and Officers
The DWA shall be governed by a voluntary Board of Directors and is comprised of
MOU signatories. Designated alternates may participate in board meetings and
work sessions and may vote on behalf of their respective board members.
A Chair and Vice Chair of the board shall be elected annually by the board. The Chair
and Vice Chair shall be responsible for scheduling meetings, preparing and
distributing agendas, keeping meeting notes, and overseeing DWA administration.
The membership of DWA will consist of the following, elected/officials and alternates
as voting and non-voting members:
VOTING MEMBERS
The Confederated Tribes
of Warm Springs
Crook County
Deschutes County
Jefferson County
City of Bend
City of Culver
City of La Pine
City of Madras
City of Metolius
City of Prineville
DWA
Rev. 081109
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
2
City of Redmond
City of Sisters
Central Oregon Irrigation Dist.
North Unit Irrigation Dist.
Ochoco Irrigation Dist.
Three Sisters Irrigation Dist.
Tumalo Irrigation Distr.
Swalley Irrigation Dist.
Arnold Irrigation Dist.
Crook County Improv. Dist.
Avion Water Company
Deschutes Valley Water District
La Pine Water District
Deschutes River Conservancy
NON-VOTING MEMBERS
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(elected official or alternate)
(CEO or alternate)
(CEO or alternate)
(CEO or alternate)
(Exec. Director or alternate)
Oregon Water Resources Dept.
Oregon Fish and Wildlife
Oregon Dept. of Environmental Quality (DEQ)
STAKEHOLDERS
(Local Manager Appointment)
(Local Manager appointment)
(Local Manager appointment)
In order to achieve its goals, the DWA will need to inform, consult with and seek
agreement with a wide range of other stakeholders including but not limited to the
following:
State Legislators
Congressional delegation
Water Resources Commissioners
Department of Environmental Quality
Bureau of Reclamation
U.S. Fish & Wildlife Service
National Oceanic and Atmospheric Administration
U.S. Forest Service
Bureau of Land Management
Upper Deschutes Watershed Council
Crooked River Watershed Council
Crook County Soil & Water Conservation District
Jefferson County Soil & Water Conservation District
Deschutes County Soil & Water Conservation District
Development interests, destination resorts, etc.
WaterWatch
American Rivers
Trout Unlimited
DWA
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3
Work plan and Budget
The Board shall develop a work plan and budget to create an integrated regional
water management plan using the original DWA studies as a starting point. All voting
members of the DWA shall contribute financially based upon a formula to be
determined, including grants and in-kind contributions. The Board will approve the
work plan, budget and financial formula. The evaluation of potential grant
opportunities will be a priority for the DWA.
Consensus Decision-making
DWA will use a consensus decision-making process and will foster a collaborative
approach to problem solving. Consensus means that all members agree to support
the decision. Members may choose not to block the consensus even though they do
not fully agree with the decision. Members are encouraged to voice and have
recorded all views. Once a consensus decision has been reached, all members agree
to support that decision.
Sufficient time will be provided for the members to seek advice from constituents,
agencies, or other experts, when desired, before a decision is adopted. All members
present at the meeting are included in the consensus process. Any member may
abstain from the consensus and may request to be acknowledged as abstaining in
any publication of the consensus. Abstaining is a choice not to block or to support
the decision.
If any member feels the need to stand in the way of consensus on a decision, he/she
will explain his/her concern with the proposed decision to the group, and the group
will make every attempt to understand the concern and the underlying interests. The
group may decide to delegate the issue to a working group for further exploration,
development or recommendation for the full group.
The group may delegate decisions on administrative matters to a smaller group, such
as the executive committee.
Quorum and Voting
A quorum shall be achieved for conducting DWA business when one more than 50%
of the board members or their alternates are present, either in person or by other
means allowing real time participation in the board meeting. If any board member is
absent and unable to participate in real time, voting is permitted by recorded voice or
written message as long as the message is received by the Chair prior to the vote
being taken at the meeting. It is desirable although not mandatory that a quorum is
achieved through balanced representation of municipalities, counties, tribes and
irrigation districts.
DWA
Rev. 081109
4
Meetings and Notification
Regular Board meetings shall be held as determined by the Board. Special meetings
may be called as needed. The Chair or Vice Chair will notify board members of
meeting times and locations two weeks in advance of the meetings.
Meeting Conduct
Members will treat each other with respect and in a manner that provides opportunity
for group decision making. Conflict will also be addressed in keeping with the
consensus based operating guidelines.
Public Outreach Process
All DWA meetings will be open to public attendance and any member of the public
may attend any meeting. The public is encouraged to participate at the appropriate
time on the meeting agenda.
Amendments
Amendments to this agreement may be made only by unanimous agreement of the
Board.
Termination
Any party may terminate its involvement in the DWA by providing 60 days written
notice to all DWA member organizations.
DWA
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5
Signatures
Signatories to this agreement attest that their respective governing bodies have
approved participation in the DWA and this approval is evidenced by the public
minutes. Listed next to the signatories is the name of the Elected Official who has
been designated to serve as DWA board member. Elected Officials may list the name
of an Alternate who will attend DWA Board meetings in their absence.
Agreed and signed this day of
, 2009
Non-voting members, please list the official representative and an alternate.
DWA
Rev. 081109
6
VOTING MEMBERS
MEMBER
ORGANIZATION
SIGNATURE
NAME OF
ELECTED OFFICIAL
NAME OF
ALTERNATE
The Confederated Tribes
of Warm Springs
Deschutes County
Crook County
Jefferson County
Central Oregon Irrigation Dist.
North Unit Irrigation Dist.
Ochoco Irrigation Dist.
Three Sisters Irrigation Dist.
Tumalo Irrigation Dist.
Swalley Irrigation District
Arnold Irrigation District
Crook County Improvement Dist.
City of Bend
City of Redmond
City of Prineville
City of Madras
City of Sisters
City of Culver
City of La Pine
City of Metolius
Avion Water Company
Deschutes Valley Water Dist.
La Pine Water District
Deschutes River Conservancy
Non-voting members, please list the official representative and an alternate.
DWA
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6
END OF DESCHUTES WATER ALLIANCE MEMORANDUM OF UNDERSTANDING
DWA
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NON-VOTING MEMBERS
MEMBER
ORGANIZATION
NAME OF OFFICIAL
NAME OF ALTERNATE
Oregon Water Resources
Dept.
Oregon Dept. of Fish and
Wildlife
Oregon Dept. of
Environmental Quality
END OF DESCHUTES WATER ALLIANCE MEMORANDUM OF UNDERSTANDING
DWA
Rev. 081109
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