HomeMy WebLinkAbout4-H Leaders Assn Grant RequestEconomic Development Fund
Discretionary Grant Program
Organization: Deschutes County 4-H Leaders' Association
Organization Description: This organization was established to financially assist the
OSU/Deschutes County 4-H program in helping young people through utilization of the
five C's (competence, confidence, connection, compassion and character).
Project Name: Aid to Economically Disadvantaged 4-H Youth
Project Description: In FY 2010, the State 4-H program has initiated a mandatory $40
enrollment fee. This new fee was not accounted for in 4-H Leaders' Association budget
placing families in need at risk of receiving funds as originally intended. More than 150
economically disadvantaged 4-H youth are expected to not re -enroll due to the new fee.
An additional 70 4-11 youth will be unable to afford to attend contests, conferences,
exchanges and retreats since they will be paying the new fee.
Project Period: December 1, 2009 — June 1, 2010
Amount of Request: $5,000 (Project Total = $70,300; Committed Resources = $47,350)
Previous Grants:
• July 2001 — $3,000 ($3,000 Daly)
• May 2002 - $3,600 education and training equipment ($3,600 Daly)
• December 2003 — $1,500 equipment replacement ($1,500 Daly)
• May 2004 - $500 site improvements ($500 Daly)
• September 2005 - $5,000 updating livestock education materials ($5,000)
• February 2008 - $3,000 5 C's Project ($1,000 Daly; $1,000 Luke; $1,000 Baney)
• September 2008 - $3,000 campaign tradeshow display ($1,000 Daly; $1,000
Luke; $1,000 Baney)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutcs.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Date:
Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Alan Unger
All Three Commissioners
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Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Tax ID #•
City & Zip:
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Contact Name(s):
Fax:
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Alternate Phone:
Telephone:
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Email:
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On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: Signature:
Dennis Luke: Amount: Signature:
Alan Unger: Amount: Signature:
DESCHUTES COUNTY 4-H LEADERS' ASSOCIATION
November 4, 2009, 2008
3893 S.W. AIRPORT WAY REDMOND, OREGON 97756
Dave Inbody
Deschutes County Administration
1300 NW Wall Street, Suite 200
Bend, OR 97701-1960
Mr. Inbody:
I would appreciate your consideration in forwarding the Aid to Economically Disadvantaged 4-H
Youth proposal to all three Commissioners. The request is for $22,950.
Deschutes County 4-H is faced with a new reality for 2009-2010. The State 4-H program has
initiated a mandatory statewide enrollment fee. The 2009-2010 Deschutes County 4-H Leaders'
Association budget does not account for this recent development. Consequently, the Leaders'
Association is not in a position to assist families in need for the 2009-2010 4-11 year.
Aid to Economically Disadvantaged 4-H Youth funds will be used to partially or fully support
families needing help with re -enrolling or supporting their children in the Deschutes County 4-H
program.
Aid to Economically Disadvantaged 4-H Youth is an enrollment project expected to address the
financial needs of new and returning 4-11 member from December 2009 to June 2010.
Your consideration of this request to make 4-1-1 a positive influence in the lives of disadvantaged
Deschutes County 441 youth is greatly appreciated. Please do not hesitate to contact me should
you have additional questions regarding this request or the Deschutes County 4-11 program.
Respectfuly,
David J. White Associate Professor
Deschutes County 4-11 faculty
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY
GRANT PROGRAM APPLICATION
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
The Deschutes County 4-H Leaders' Association (DC4HLA) is a 501 (c) 3 charitable
organization established to financially assist the Deschutes County 4-H program carry out its
mission to help young people learn and grow through an intentional process that builds youth
competence, confidence, connection, compassion, character, and contribution. The DC4HLA is
governed by an Executive Board and Council made up of elected and appointed adults and
youth. State 4-H faculty and county supported staff advise the DC4HLA and, in turn, receive
advice from the DC4HLA.
2. Describe the proposed project or activity.
Aid to Economically Disadvantaged 4-H Youth
This request for $22,950 is being submitted for a project entitled: Aid to Economically
Disadvantaged 4-H Youth. These funds will be used to partially or fully support families needing
help with re -enrolling or supporting their children in the Deschutes County 4-H program.
Deschutes County 4-H is faced with a new reality for 2009-2010. The State 4-H program has
initiated a mandatory statewide enrollment fee. The 2009-2010 Deschutes County 4-H Leaders'
Association budget does not account for this recent development. Consequently, the Leaders'
Association is not in a position to assist families in need for the 2009-2010 4-H year.
Based on experience, the 4-H program expects the increased fees will have a tremendous impact
on enrollment and participation. Many economically disadvantaged families accessing 4-H for its
positive youth development will not be able to afford this mandatory fee. Those that can afford
the new fee will not be able to afford the additional fees associated with contests, conferences,
exchanges, or retreats.
The 4-H program is anticipating that more than 150 Deschutes County 4-H members will not
re -enroll in 4-H for the 2009-2010 year. Approximately 70 4-H youth will not attend contests,
conferences, exchanges, or retreats. Nearly a quarter of the program's youth will not experience
opportunities for leadership, life skill building, or sustained youth adult partnerships critical to
their thriving and well being.
3. Provide a timeline for completing the proposed project or activity.
DECEMBER 2009 JANUARY 2010 t FEBRUARY MARCH APRIL MAY
L
JUNE 2010
On-going enrollment period
Enrollment period
ends
Enrollment in the Deschutes County 4-H program is open until June of 2010. Closing enrollment
in June meets certain deadlines for participation in the county fair.
4. Explain how the proposed project or activity will impact the community's economic health.
The Deschutes County 4-H program has a long and valued history in Central Oregon. It has
remained true to its mission. This project reassures a place for more than 220 economically
disadvantaged youth to engage their minds, bodies, and spirits in ways that help them learn and
grow through intentional processes that build their competence, confidence, connection,
character, and compassion. These outcomes, known to be connected with participation in 4-H,
produce resilient youth that become economically self-sufficient and contributing members of
our communities.
5. Identify the specific communities or groups that will benefit.
Economically disadvantaged 4-H youth live in the rural, suburban, and urban communities of La
Pine, Bend, Redmond, Terreboone, and Sisters. Not only do these 4-H youth interact with youth
in the 4-H program, they immerse themselves in their communities and interact with other youth,
peers, adults, and the business sector.
6. Itemize anticipated expenditures. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Aid to Economically Disadvantaged Deschutes County 4-H Youth
Category
Request from
Economic
Development Fund
Committed from
Other Sources
Project Total
Enrollment:
1000 members x $40
$6,000
$34,000
$40,000
Air Travel:
20 members x $500
$5,000
$5,000
$10,000
Contest/Retreat/
Conference
Registrations:
50 members x $250
$6,250
$6,250
$12,500
Lodging:
4 members/room x 5
rooms x 3 nights x
$100/night
$750
$750
$1,500
Meals:
20 members x 3 days
x $45
$1,350
$1,350
$2,700
Grant Administrator:
$3000/mo. x .10 x 12
mos.
$3,600_
$3,600
Project Total
$22,950
$47,350
$70,300
Before the mandate became a certainty, the Deschutes County 4-11 program initiated a plan to
launch an aggressive five year capital campaign to create a 1.5 million dollar unrestricted
endowment to address unexpected impacts on an already tight budget. New fundraising
strategies are being developed (e.g. High Desert Sportsperson Pentathlon) that will more actively
involve the community in assisting families in need. However, these future options will not
address the Association's current budget shortfall and the impact of increased enrollment or
participation fees.
Even in this economically challenging time, knowing the impact of mandatory fees on
enrollment, the Deschutes County 4-1-1 remains committed to the health and well-being of youth
not currently enrolled in its programs. It has recently partnered with Choice Fridays. Choice
Fridays is a partnership of youth serving organizations aiding the Redmond School District by
providing quality education and positive youth development opportunities for school children
affected by the new four day school week.
Internal Revenue Service
EP/EO Disclosure Desk
P.O. Box 2350 Los Angeles, CA 90053
Person to Contact:
L. Barragan (A to )C)
F. Miraflor (L to Z)
DESCHUTES COUNTY 4-H LEADERS Telephone Number:
ASSOC (213)894-2336
178X BEAR CREEK RD Refer Reply to:
BEND, OR 97701 92-18
Date: ,-IZ�iL
RE: 93-6028976
DESCHUTES COUNTY 4-H LEADERS
ASSOC
Gentlemen:
This is in response to your request for a determination
letter of the above-named organization.
A review of our records indicates that the above-named
organization was recognized to be exempt from Federal income
tax.in MAY, 1964, as an organisation described in
Internal Revenue Code section 501(o)(3). It is further
classified as an organization that is not a private
foundation as defined in section 509(a) of the code, because
it is an organization described in section (05).
This letter is to verify .your exempt status
and the fact that the determination letter
issued in MAY, 1964 continues to be in effect.
I.f you are in need of further assistance. please feel free to
contact me at the above address.
We appreciate your cooperation in this regard.
Sincerely,
Disclosure Assistant