HomeMy WebLinkAboutCDD 2009-2010 Work PlanDESCHUTES COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
WORK PLAN
2009 - 2010
The Community Development Department mission is to facilitate orderly
growth and development in the Deschutes County community through
coordinated programs of Land Use Planning, Environmental Health,
Building Safety, Code Enforcement, education, and service to the public.
Coordinated Services and Administration
Building Safety
Environmental Health
Planning
DRAFT
COORDINATED SERVICES AND
ADMINISTRATION DIVISION
The Community Development Department (CDD) Coordinated Services and
Administration division is managed by Tom Anderson, Director. Operations within this
division include satellite offices in Redmond and La Pine as well as the main office in
Bend. The Administrative Supervisor for Coordinated Services oversees 7 Permit
Technicians who serve customers, handle phone calls and process related paperwork in
support of each division. In addition, CDD has a Management Analyst, Administrative
Supervisor and two Administrative Secretaries who provide support to all divisions.
CUSTOMER SERVICE
1. CDD customer service will continue to be the highest priority in FY 2009-10.
Management will continually assess customer feedback to ensure that the "front
counter" is run efficiently, wait times are minimized and comprehensive and
accurate information is provided. Improve the overall customer service rating by
1.0% and develop a means to obtain a greater number of customer survey
responses.
2. Develop additional improvements to quality customer service, including analysis
of determined methods to improve turn around times and decrease customer
waiting times.
3. Provide phone coverage Monday through Friday; returning all calls within 24
hours.
4. Continue implementing additional elements to the scanned image database. In
addition to scanning all new files received or generated on a daily basis, the
next project will include scanning of historical comprehensive plan documents.
This will provide customers and staff with instant internet access to historical
files. Long range planning staff will inventory and identify the documents for
ease of document retrieval.
5. Enhance online permit application ability. The initial project included simple
online applications for basic permits issued to licensed contractors in addition to
online renewal applications for licensed facilities. The next phase will include
temporary restaurant licenses, septic repair permit and re -roof permits.
6. Maintain seamless customer service associated with the administration of the
City of Redmond building program. Although the City continues to work toward
developing its own building program, it is important to continue to implement
improvements to County service provision as they are identified. Ensure
responsiveness to informational requests. The City of Redmond has a fully
functioning inspection request phone system as well as a web application with
the IVR system.
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7. Evaluate the effectiveness of the permitting system and the need to enhance,
modify or terminate certain features within the system to meet current needs
and expectations, without adversely affecting the original data. Begin
researching other permitting systems for eventual migration to a new permitting
system within the next five to eight years. A main focus will be the system
currently being purchased by the State of Oregon Building Codes Division.
Staff will participate on a statewide committee for research and implementation.
8. Expand customer service by providing wireless Internet access in the lobbies
and conference rooms at all CDD office locations.
9. Assist County Administration in the processing of Liquor License Applications to
determine whether there are any existing Building Safety, Planning or
Environmental Health violations, which would preempt applicants from
qualifying for licensure.
PERSONNEL AND ADMINISTRATION
1. Provide ongoing support to the Building, Environmental Health, and Planning
Divisions in the achievement of their work plan objectives.
2. Improve team building, internal communication and training opportunities.
Document bimonthly focused training sessions and distribute to appropriate staff.
Provide more ongoing training opportunities to the Permit Technicians and
provide customer service coaching.
3. Participate on the County Campus Safety Committee, while maintaining a safety
team to conduct quarterly inspections and the annual fire drill. The team will
have representation from each division and will continue to emphasize safety and
accident prevention at weekly division meetings. Continue to work with Risk
Management and other Departments as appropriate to ensure the safety of staff
and visitors. The Department is committed to maintaining an exemplary safety
record while complying with all applicable Occupational Safety and Health
Administration (OSHA) regulations.
4. Continue to evaluate space at the Bend and satellite facilities to best
accommodate the changing needs of staff and business operations, at the lowest
cost and with the least amount of disruption.
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CODE ENFORCEMENT
The Code Enforcement program consists of two Code Enforcement Technicians working
in coordination with law enforcement personnel from the Sheriff's Department, supported
by CDD management and the CDD operating divisions. Code Enforcement is
responsible for investigating code violation complaints associated with the building, land
use, environmental health and solid waste codes, with the overriding goal of achieving
voluntary compliance.
1. Continue to implement a monthly statistical reporting system. Through frequent
statistical analysis, areas which require improvement will be identified and
appropriate steps will be taken to correct problems. The objective is to maximize
program efficiency by reducing the length of time cases remain open.
2. Survey other code enforcement jurisdictions and incorporate innovative practices
where appropriate. Efforts will include additional involvement with the State level
Oregon Code Enforcement Association (OCEA) as well as the OCEA Central
Oregon Chapter, including conference participation and networking.
3. Continue thorough review of the Code Enforcement Procedures Manual,
including input from the Board of Commissioners, and update those sections to
reflect current practices, delete those no longer appropriate, and add provisions
for updated objectives.
4. Continue proactive Code Enforcement effort in investigation of illegal second
dwellings, review of temporary use permits, and replacement dwelling follow-up.
5. Continue to work with the Legal Department on innovative methods of resolving
the most serious and difficult code enforcement cases, including injunctions, daily
fines and foreclosures.
6. Continue to establish a relationship between CDD Code Enforcement and rural
subdivision homeowners associations. Code Enforcement Technicians will make
themselves available to speak at stakeholder meetings to share Deschutes
County Code Enforcement information and operating procedures.
7. Update CDD inventory of permitted docks on the upper Deschutes River. Identify
docks constructed without required approvals in order to enforce county code
related to the protection of riparian and aquatic habitat.
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GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting the mapping and geographical analysis needs of each of the
operating divisions, the GIS Analyst/Programmer and GIS Analyst are responsible for
the development and maintenance of the County digital spatial database and for
providing state-of-the-art mapping and data services to local governments, citizens, and
businesses. In addition, GIS supports customer service applications. The Senior Web
Applications Developer performs significant Web site upgrades and enhancements to
improve customer communication and internal efficiency.
GIS PROJECTS
1. Continue to educate CDD staff on the use of GIS data and products in their work
objectives, and identify areas where current or modified GIS capabilities may
assist those objectives, including enhanced linkages between the GIS and permit
systems. Areas of particular emphasis include:
• Digitizing Certificates of Satisfactory Completion for Environmental Health
• Creating Depth to Groundwater/Nitrate Reduction Area Atlas/Maps for
Environmental Health Division and public use
• Complete and publish the Zoning Atlas for Planning Division and public
use
• Complete digitizing areas covered by Conservation Agreements for
Planning Division and provide data electronically to internal and external
customers
• Providing training and assistance for CDD employees and outside groups
as requested for Community Development Online Mapping Applications
• Create daily building inspection database for inspector routing
• Maintaining and enhancing GIS Metadata on demand
2. Work with Senior Web Application Developer to enhance and expand the
Community Development Online Mapping Application. Enhancements will
include incorporating additional land-based records and map related information
for display, query, storage and retrieval.
3. Provide technical support for personal computers, printers, projectors and
computer systems.
4. Provide technical support, including mapping and analysis to the cities of Bend,
La Pine, and Sisters for future Urban Growth Boundary (UGB)/Urban Reserve
Area (URA) expansions.
5. Create and inventory databases and maps for all surface mines in Deschutes
County. Work with the Planning Division to determine which surface mines are
currently active and which surface mines have been reclaimed. Determine which
surface mines no longer require Surface Mining Impact Area reviews; update the
Land Use Tracking System (LUTS), Geographic Information System (GIS) and
Deschutes Information Access Line (DIAL) to reflect the current mining status.
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6. Provide support to Long Range Planning Division for the Comprehensive Plan
Update. Assist with mapping, analysis and technical support.
7. Update and enhance the Land Use Tracking System (LUTS) by incorporating
and updating the spatial databases contained within LUTS.
8. Work with the CDD technology team to help implement Electronic Plan Review
for Building Safety Division.
9. Assist Long Range Planning with mapping and database support for the
Destination Resort Remapping Project. Help determine where remapping of the
Destination Resort Combining Zone should occur and identify specific areas
within the county that meet or exceed the applicable criteria for remapping.
10. Continue to provide GIS support of the South County Groundwater Protection
Project. Compile data/reports/technical analysis for Environmental Health/United
States Geographic Survey (USGS) Optimization Modeling and potential load
reduction scenarios.
11. Work with the Planning Director to integrate the County land use GIS databases
into the County Code by adopting an ordinance, which will adopt one set of data
for all internal/external County Information Systems; including, but not limited to
GIS, Land Use Tracking System (LUTS), Local Area Virtual Atlas (LAVA), and
Deschutes Information Access Line (DIAL).
12. Complete the Historical Map Collection project. Work with the Senior Web
Application Developer to create a document retrieval system for query and
display of all official maps.
13. Write scripts to create spatial GIS data from existing tabular permit databases.
Work with Senior Web Application Developer to make newly created GIS data
available through various web applications.
14. Work with the Transportation Planner, ODOT and their Transportation Planning
Analyst Unit (TPAU) in an effort to complete the update of Deschutes County's
Transportation System Plan.
15. Create pre-printed series of maps that will be provided in PDF on the department
Web site.
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WEB PROJECTS
1. Online Ecommerce Application: Develop ability to process other types of permits
online such as septic renewal and septic replacement permits using our
ecommerce application. Also update current application with subcontractor
information.
2. Online Ecommerce Temporary Restaurant License Permits Application: Develop
online ecommerce application to schedule and pay for temporary license permits.
Design an interactive calendar to allow event holders to schedule events and
vendors to purchase licenses for those events.
3. Community Development Online Mapping Application (Internet): Expand the
CDMap online mapping application to the internet for our customers to use.
Provides mapping and reporting capabilities for all information pertaining to
Community Development. Build in a security structure for internet use. Enhance
this application to contain more features and data.
4. Online Pending Land Use Mapping Application: Upgrade and redesign the online
pending land use application to incorporate maps, forms and comments, which
could potentially be built into CDMap.
5. Water System Mapping Application: Develop application for searching and
displaying information regarding water systems and wells within Deschutes
County, which could potentially be built into CDMap.
6. Electronic Plan Review Application: Implement pilot project. Further enhance
application using Flex technology. Developers will submit building plans in digital
format online; integrate further into current business processes.
7. Online Ecommerce Food Handler Test Application: Upgrade the current public
access food handler application to an online ecommerce food handler
certification test/payment system, which the public can access over the internet.
This application would be developed with the current Flex technology.
8. Community Development Document Retrieval Application Records / Searches:
Develop search capabilities for subdivision documents, which will need to be
scanned into our system. Provide links to the survey image retrieval application.
In conjunction with Information Technology (IT) staff, develop a search system to
research child/parent tax lot number structure in order to retrieve data attached to
cancelled tax lots.
9. Community Development Internet Site Maintenance and Additions: Continue to
maintain and keep data current on the CDD Web site. Add additional
functionality, such as email subscriptions to current information, fee calculators,
customer surveys and embedded property research. Continue to expand the
information center to provide a "one stop shop" for all of Community
Development's data. Add interactive forms to help staff process incoming
information such as:
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• Online Illness Complaint Form
• Get Legal Program/Quickstart Program Pages
• Online Address Request Form
• Online Address Problems Form
• Online Property Violation Report Form
10. Counter Web Applications: Develop well organized counter web applications for
planners, permit technicians, plan reviewers, building inspectors and
environmental health inspectors to retrieve information and maps pertaining to
their needs. Place all information in one location instead of having to retrieve it
from many sources. Develop and implement better, more user friendly web tools
for staff.
11. Public Access Application Upgrade: Upgrade public access terminal applications
to use current technology and be more user-friendly. Provide additional
information which may incorporate functionality of the one stop shop applications,
with focus on the customer.
12. Mobile Applications: Develop mobile building inspection application to gain
access to data and reports for use by the inspectors in the field. Develop mobile
license facility inspection application for use outside of wireless area.
13. Update and Reorganize Tables: Work with Information Technology staff to
update and reorganize our Community Development tables. Make available for
use in the Data Warehouse.
14. Online Community Development Statistics Dashboard Application: Automate
monthly statistics reports in a Flex dashboard format. This application would
include dynamic charts and reports. The database needs to be updated and
reorganized first.
15. Land Use History Documents Application: Automate application to retrieve land
use history maps and documents scanned by the Clerk's office.
16. Internet Usage Reports: Monitor data collected from internet usage reports to
determine which areas of the Community Development web site should receive
the most focus for future enhancement.
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BUILDING SAFETY DIVISION
The Building Official, Dennis Perkins, an Assistant Building Official, 10 Building Safety
Inspectors, and support staff provide construction plan review, consultation and
inspection to assure compliance with national and State building specialty codes.
Deschutes County's Building Safety Division interprets and enforces the state mandated
Building Codes for the people of the community through a process of education and a
clear and fair application of the Specialty Codes. The Division provides all of these
services to the City of Redmond through a contract and provides various services to
Lake, Jefferson and Crook Counties and the State of Oregon Building Codes Division on
an "as needed" basis.
1. Maintain plan review turnaround times to meet stated goal of 14 days for
residential structures.
2. Maintain field inspection turnaround time to meet state goal of 24 hours. .
3. Continue to participate in regular meetings with the Central Oregon Builders
Association (COBA) and maintain an excellent working relationship with that
group.
4. Utilize the new inspection request and scheduling system, Interactive Voice
Response (IVR) to the highest level possible. Provide training to users as
needed, both customers and employees.
5. Coordinate with other divisions, departments and agencies to help make the
development process seamless. This will include the E -permitting system that the
State of Oregon has implemented.
6. Study the permit expiration rules and practices with the goal of obtaining a
uniform method of addressing the problem of evaluating permit extensions.
7. Continue to refine and update the Building Safety Division Web site.
8. Establish new and maintain existing intergovernmental agreements with other
jurisdictions to offset the staffing shortages for our Building Division and other
local Building Divisions.
9. Provide opportunity for staff training and continuing education needs.
10. Assist other divisions in the department to achieve better communication and
support of each others needs and goals.
11. Utilize CDD satellite offices to adjust to the volume of activity in each area.
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ENVIRONMENTAL HEALTH DIVISION
Provide and promote protection of Public Health and the Environment through
education, consultation, and regulation.
The Environmental Health Division (EH) provides plan review, consultation and
inspection of regulated public facilities (restaurants, pools, tourist facilities, schools and
child care centers) and on-site wastewater and dispersal systems. The Division also
regulates public water systems to provide safe drinking water and works with the County
Health Department on a variety of epidemiology programs and issues. In addition, EH is
engaged in the proactive pursuit of protection of the Groundwater in South County
through grant funding. A staff of 8 provides this range of services.
ADMINISTRATION
GOAL: Maintain a healthy work environment, which promotes an atmosphere of
collaboration, education, and high morale among the Environmental Health staff.
Objectives:
1. Continue to cross train staff in all areas of Environmental Health to provide back-
up and allow for a shifting workload during these uncertain times.
2. Continue to learn and fine tune the processes required for licensing and tracking
all EH functions through our data bases.
3. Continue to update the Web site to provide useful information to the public about
EH programs.
4. Explore alternative work scheduling to better serve the customers and alleviate
the stress of the seasonal workload.
5. Enter into contract with Lake County to do site evaluations in Lake County.
ON-SITE WASTEWATER TREATMENT
Goal: To provide homeowners who are served by On-site Wastewater Treatment
systems with an Operation and Maintenance (O&M) oversight program that is practical
and effective. Operation and Maintenance tracking and reporting is mandatory as per
OAR 340-71 for Alternative Treatment Technology (ATT), which the County is
contracted to regulate.
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Objectives:
1. Continue to refine database and office processes to efficiently track O&M
activities.
2. Create a document detailing the processes of how the O&M activities are
tracked.
3. Develop a plan for follow-up of time of sale transfers and non-compliant systems
as required by OAR 71.
4. Hold a meeting with the O&M providers to find ways to more efficiently track
annual inspections, fees, ownership changes, and contract extensions.
Goal: Maintain a service turn around average of 10 calendar days for issuance of
approximately 1,200 annual permits; 30 calendar days for approximately 250 annual site
evaluations; and 2 days for the 1,800 annual field inspections.
Objectives:
1. Become more efficient in our permit review and standardized inspection
processes.
2. Develop checklists to help front counter technicians ensure a more efficient
operation.
Goal: To communicate better with our customers
Objectives:
1. Attach the standardized inspection procedures flyer with permits.
2. Implement the use of the application questionnaire to better understand what the
applicant is proposing.
3. Develop an electronic mail list for installers and distributors to improve
information transfer.
4. Create an information sheet concerning Recreational Vehicle (RV) waste.
5. Research ways to provide treatment and disposal of low volumes of animal
enclosure waste and water softener waste, which are not now regulated.
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Goal: Communicate better with each other
Objectives:
1. Provide two sets of South County water table maps for staff reference.
2. Create a complete book of all Alternative Treatment Technology information.
3. Create a collection of approved product and application information for easy staff
reference.
Goal: Develop an on-site storm water review process to coordinate with on-site
wastewater permit review and planning site plan review.
Objectives:
1. Ensure that all water dispersal needs are met, particularly conflicts between
storm water and on-site wastewater dispersal.
GROUNDWATER PROTECTION PROGRAM FOR SOUTH DESCHUTES COUNTY
Goal: Apply the tools, experience, and information gained from the La Pine National
Demonstration Project and the County Regional Problem Solving Project to identify and
implement solutions to protect and improve the quality of the sole source of drinking
water in South Deschutes County.
Objectives:
1. Assist the Department of Environmental Quality (DEQ) in achieving a sustainable
solution to the public health hazard in South County.
2. Provide homeowners and installers with updated information about denitrifying
technologies.
3. Evaluate newly approved technologies for nitrogen reduction capabilities.
4. Assist planning with "High Groundwater Lot Work Plan" as provided in their work
plan.
5. Implement the financial assistance program in coordination with the Planning
Division.
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FOOD SERVICE FACILITIES
Goal: To provide operators of food service facilities with the education and tools to
protect the public from foodborne illness.
Objectives:
1. Create and implement on-line Temporary Restaurant License application and
issuance.
2. Allow for one Environmental Health Specialist per year to train and be certified as
a Standardized Inspection Officer by the Department of Human Services (DHS)
to ensure greater consistency in licensed facility inspections.
3. Update all existing handouts, brochures and information on the Web site.
4. Add the mobile food unit inspection reports to our on-line database.
5. Perform either self-assessment or baseline survey for the Food and Drug
Administration's (FDA) Voluntary National Food Regulatory Standards Program.
6. Send a newsletter to licensed restaurant and mobile food unit owners annually
and explore other methods of informing food service operators of current events.
7. Perform 100% of required inspections on all licensed food service
establishments.
8. Implement the complete Temporary Restaurant changeover by correcting
language and fees in fee schedule.
POOLS AND SPAS
Goal: Provide oversight and education to all public pools and spas operators and to
protect the public from water -borne disease.
Objectives:
1. Provide clear and detailed handouts to help educate pool and spa operators on
relevant issues regarding pool and spa maintenance, best management
practices and local, state and federal rule changes.
a. Provide educational material to pool operators about changes to the
wading pool rules.
b. Provide educational material to pool operators about changes required to
submerged main drain grates and the Federal Virginia Graeme Baker
Pool and Spa safety act
2. Create an educational approach to routine inspections.
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3. Provide EH staff with opportunities to:
• Gain pool and spa inspection experience
• Add to the diversity of understanding of pool management and chemical
handling through continuing education
• Learn effective communication methods targeting pool and spa operators
4. Investigate the need for a specific County ordinance to regulate continuing non -
compliers and other rule abuses not addressed by State pool and spa codes.
5. Ensure Deschutes County representation to any State committee is well informed
and up to date on industry and code changes.
6. Work with the Information Technology section to modify the exiting license facility
data base to link facilities with multiple interdisciplinary licenses (i.e. hotel with
food service and pool/spa).
DRINKING WATER
Goal: Assure citizens of Deschutes County safe drinking water by implementing and
enforcing drinking water standards through professional technical and regulatory
assistance to all public water systems.
Objectives:
1. Maintain current level of customer service for public health and drinking water
inquiries.
2. Continue to keep the number of Significant Non -Complier (SNC) systems to a
minimum.
3. Continue working on the additional 42 small public systems recently added to
inventory.
4. Maintain sanitary survey rate of 41 per year to meet increased inspection
frequency and the addition of new water systems.
5. Earn 80% or more of the Drinking Water State Revolving Fund allocation.
6. Complete the Drinking Water Mapping Project working with GIS staff.
7. Maintain immediate response time for water quality alerts.
8. Continue to train additional staff in this growing program.
9. Identify and inventory public water systems not currently regulated.
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HEALTH DEPARTMENT
Goal: To aide the Deschutes County Health Department (DCHD) in their mission to
provide public health services to the community.
Objectives:
1. Maintain the high level of communication with the DCHD by continuing to attend
meetings with them to discuss public health needs and how the Division and
DCHD can work together to meet those needs.
2. Assist the DCHD in foodborne illness investigations.
3. Assist the DCHD and County disaster preparedness teams by becoming a part of
the emergency response plans.
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PLANNING DIVISION
PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING SERVICES
THROUGH INNOVATIVE, COST-EFFECTIVE, AND COMMUNITY-BASED SOLUTIONS.
The Planning Division consists of 13 employees, including an Administrative Secretary
under the supervision of the Planning Director, Nick Lelack. Current Planning includes a
Principal Planner, 3 Senior Planners, 2 Associate Planners and 1 Assistant Planner.
Current Planning handles individual land use applications, zoning review and sign -off for
building and septic permits and information to the public on all land use related issues. It
is also responsible for all addressing and road naming in the rural County. Long Range
Planning includes a Principal Planner, 2 Senior Planners, and an Associate Planner.
Long Range Planning conducts public involvement to consider land use policy, updates
the County Comprehensive Plan and zoning regulations and coordinates with the cities
and agencies on various planning projects.
CURRENT PLANNING
PROCESSING CURRENT PLANNING APPLICATIONS
1. Meet 150 -day time limits for processing all current planning applications.
2. Issue all administrative decisions for land use actions that require prior notice
within 45 days of determination of complete application.
3. Issue all administrative decisions for development actions (sign permits, lot -line
adjustments etc.) and land use actions that do not require prior notice (non-
visible landscape management and abbreviated Surface Mining Impact Area site
plans) within 21 days of determination of complete application (Note:
Approximately 850 applications are expected in the next fiscal year).
4. Process applicant initiated code amendments to change land use regulations to
fix problems, clarify regulations and allow new uses. This averages about 8-10
amendments each year.
5. Process land use applications for the City of La Pine under an Intergovernmental
Agreement.
PUBLIC CONTACT
• Counter duty, phone duty, and appointments. Counter planner available 8 a.m. to
5 p.m., Monday through Friday, Wednesday (9 a.m. to 5 p.m.). Provide for
customer appointments with individual planners as needed. (Note: We expect
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about 3,000 Planning customers next fiscal year.) Provide phone coverage
Monday through Friday; return all calls within 24 hours.
MONITORING CONDITIONS OF APPROVAL AND ASSISTING CODE ENFORCEMENT
■ Work with Code Enforcement to respond to code complaints and to monitor
conditions of approval for land use permits.
ADMINISTRATION
1. Continue cost accounting system for current planning section and analyze data
from that system. Information will be used to review fees and to quantify work
tasks not directly tied to land use permits.
2. Increase opportunities for customers to access information through use of
technology. Areas to explore are:
• Design and function of the CDD Web site
• Readability of information
• Monitor "hits" on the CDD Web site to determine most popular sites
• Develop a standardized pre -application process
MEASURE 37/MEASURE 49
• Work with the County legal department to process Measure 49 -related land use
applications.
LONG RANGE PLANNING
SOUTH COUNTY REGIONAL PROBLEM SOLVING IMPLEMENTATION
GROUNDWATER PROTECTION
■ Identification of funding mechanisms to pay for strategies to assure the
groundwater quality meets safe drinking water standards.
WETLAND GRANTS
1. Explore state and federal grant opportunities to help offset the cost of developing
a Local Wetland Inventory and wetland protection measures for the South
County.
2. An $80,000.00 grant award has already been secured from the Deschutes River
Mitigation and Enhancement Committee. Approximately $60,000.00 is needed to
cover the shortfall.
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WETLAND MANAGEMENT/WILDLAND FUEL TREATMENT
1. Coordinate with the County Forester, Oregon Department of Fish and Wildlife,
Oregon Department of State Lands, Oregon Department of Forestry, Oregon
State Parks and Recreation Department, and environmental non-government
organizations to discuss wildland urban interface issues near wetland and
riparian areas. Many areas of the unincorporated county have community wildfire
protection plans or state legislation (Senate Bill 360) that give homeowners a
framework for minimizing their wildfire risk in wildland urban interface areas.
2. Resolve conflicts between County conditional use requirements in wetland and
riparian areas and goal of fuel reduction to prevent wildfire risk. Develop
riparian/wetland treatment techniques so they jointly address the fuel load and
riparian restoration/enhancement.
3. Propose amendments to County Comprehensive Plan and Deschutes County
Code Title 18 to implement agreements.
RED LOT (HIGH GROUNDWATER) LOTS
1. Coordinate with the Upper Deschutes Watershed Council, Deschutes Basin Land
Trust, Deschutes River Conservancy and County Property Management on
management options for County owned land adjacent to Deschutes and Little
Deschutes Rivers in the South County.
2. Compile a list of conservation easements for GIS staff to map and ensure that all
are part of the scanned property records.
LA PINE NEIGHBORHOOD PLANNING AREA
1. Work with the Oregon Department of Housing and Community Development
(OHCD) to develop a plan for affordable housing and other compatible uses on
the County owned community facility zoned property. OHCD will develop a
request for proposals and/or solicitation of a master developer.
2. Work with the Bend/La Pine School District to adopt an agreement regarding a
proposed school site.
COMPREHENSIVE PLAN UPDATE
1. Work with the Board of County Commissioners (Board), the Planning
Commission and the public to implement a work program to write a new
Comprehensive Plan. The existing Comprehensive Plan was written in 1979 and
has been updated in a piecemeal fashion since that time.
2. Continue working with the public to determine their vision for future development
and conservation. A new plan will provide a blueprint for the future, incorporating
not only the changes that have already occurred in the County, but also
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coordinating with the changes from Measure 49 and the State Task Force on
Land Use. Working with the public includes completing the initial review with the
Comprehensive Plan Steering Committee; working with interested stakeholders
including government and quasi -government agencies and community
organizations; working with individual members of the community.
3. Define an updated and visually appealing format and organization for the
comprehensive plan.
4. Create new chapters with updated goals and policies as needed. Review the
chapters with the Planning Commission and Board of County Commissioners at
informal work sessions.
5. A new plan will incorporate other planning efforts, such as the Transportation
System Plan (TSP) update, the destination resort mapping described below and
the high groundwater development work program. It is anticipated that new
policies would embody both programs and identify appropriate implementation
measures.
■ Initiate a legislative process to amend the Comprehensive Plan and other
action items by holding public hearings with the Deschutes County
Planning Commission and Board of County Commissioners.
DESTINATION RESORT REMAPPING
1. Identify a preferred option for a remapping process to be adopted into code.
2. Hold at least one stakeholder meeting and one public meeting to present options
before identifying a preferred option to present to the Planning Commission and
Board of County Commissioners.
3. As directed by the Board of County Commissioners, prepare draft
comprehensive plan policies and a code for the remapping process; initiate a
legislative process by holding public hearings before both bodies.
TRANSPORTATION
1. Provide comments and expertise to current planning staff.
2. Participate in the annual County Capital Improvement Plan (CIP) process.
3. Continue to update the 1998 County Transportation System Plan (TSP), working
with Technical Advisory, Steering, and Stakeholders committees. Update will be
funded in-house or positioned to be at least partially funded from an extension of
the original 2007 State Transportation and Growth Management (TGM) grant.
4. Calculate System Development Charges (SDCs) as part of land use application
review duties. Review those amounts and any appeals with the Road
Department Director, who is final authority.
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5. Work with the Road Department on preparing an amendment of the Deschutes
County TSP to add 19th Street extension in Redmond. Amend the TSP to add
the extension from the Redmond Urban Growth Boundary (UGB) to the
Deschutes Market interchange.
6. Continue work with the County Bicycle and Pedestrian Advisory Committee to
promote the Safe Sidewalks program to keep sidewalks clear of snow and ice.
7. Coordinate with local, state and federal agencies through the Deschutes County
Bicycle and Pedestrian Advisory Committee to develop a regional trail plan.
Upon completion of a trail plan, amend the Transportation System Plan (TSP) to
include the routes. Also work with the Bicycle and Pedestrian Advisory
Committee to develop an online trail guide.
8. Continue to pursue opportunities for grant funding for transportation projects.
Prepare and administer grants as needed.
9. Coordinate with the City of Sisters on transportation planning issues as Sisters
begins to update its TSP.
10. Serve the following committees:
• Bend Metropolitan Planning Organization Technical Advisory Committee
(TAC).
■ Central Oregon Area Commission on Transportation (COACT) TAC.
• Highway 97/20 Project Technical Advisory Committee.
• Central Oregon Rail Plan study group.
• South Redmond Collaborative Group
• La Pine Comprehensive Plan Technical Advisory Committee
• Redmond Mass Transit Master Plan Technical Advisory Committee
• Wickiup Junction/97 Technical Advisory Committee
■ Transportation Growth Management review committee for pre -approved
consulting firms.
CODE AMENDMENTS (LISTED IN ORDER FROM HIGH PRIORITY TO LOW PRIORITY)
1. Process applicant -initiated code amendments.
2. Amend Deschutes County Code to provide authority and standards for lot line
adjustments and flag lots.
3. Begin a process to update the goals and policies for Terrebonne.
4. Change the Land Management (LM) zone sign ordinance to insure that signs in
the LM zone are not identical to signs in urban commercial zones.
5. Add standards and criteria that require defensible space for wildfire protection.
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6. Complete other code amendments as staff time permits.
PUBLIC INVOLVEMENT
1. Continue creating and updating CDD web sites that provide information on
specific planning -related programs and opportunities for public participation.
2. Monitor Oregon Legislature on the review of the State planning program. Keep
planning staff, the Planning Commission and the public informed and engaged.
3. Staff the Planning Commission — the designated public involvement committee
• Recruitment and training of new commissioners as needed.
• Coordination of schedule and packet preparation.
■ Complete and submit the 2008 Community Involvement Report to the
State Citizen Involvement Advisory Committee.
• Provide opportunities for the Planning Commission to host land use
related seminars.
4. Explore the potential for conducting polling and public surveys through the
County Web site or media outlets such as television, radio and print.
COORDINATION WITH OTHER JURISDICTIONS AND AGENCIES
BEND PROJECTS
1. Urban Growth Boundary Amendment
• Collaborate with City to complete UGB amendment.
• Execute new intergovernmental agreements for urban unincorporated
area.
2. Urban Reserve Area (URA)
• Upon state acknowledgment of a UGB amendment, reinitiate a URA work
program for the City of Bend.
• Collaborate with city staff to complete URA public facility (water, sewer,
transportation) analysis.
• Provide open forums and public involvement opportunities.
■ Draft findings.
• Initiate legislative amendments to Comprehensive Plan Transportation
System Plan and Title 18.
■ Execute new intergovernmental agreements with City of Bend and special
districts affected by the URA.
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3. Transportation/Land Use
• Assist the City of Bend with Safe Routes to School (SR2S) efforts in the
Bend -La Pine School District, and County schools (Tumalo Elementary).
• Participate in Bend Metropolitan Planning Organization Technical
Advisory Committee.
4. Demolition Land Fill Site
• Coordinate with City of Bend to understand their planning goals for the
site. Assist County Property Management in preparing a request for
proposal for a refinement plan for the site. Assist Property Management
in obtaining city approval of the refinement plan or rezone.
5. Bend Vision 2030
• Work with the Bend Metro Park and Recreation District and the City of
Bend to implement the Vision Bend 2030 Action Item for an open space
park and natural area plan in the greater Bend region.
• Work as needed to coordinate as lead partner on two action items:
Regional Trail Plan and Regional Trail Council.
REDMOND PROJECTS
1. Urban Growth
■ Assist as requested by the Board of County Commissioners on planning
for the County -owned property east of Redmond.
• Coordinate with Division of State Lands in the planning of their site south
of the UGB.
2. Transportation / Land Use
■ Participate in the South Redmond Area Collaborative Planning Group to
address transportation and other issues in the Redmond Area, including
Pronghorn secondary access. Coordinate with City of Redmond, Oregon
Department of Transportation (ODOT), Oregon Department of Land
Conservation and Development (DLCD), National Guard, Governor's
Office and BLM.
• Participate in Highway 97 Redmond to Deschutes Junction refinement
plan (includes Quarry interchange).
■ Assist Redmond in addressing and street administration.
SISTERS PROJECTS
1. Urban Growth
• Coordinate with City as needed for any UGB amendments.
2. Transportation / Land Use
• Work with City of Sisters and ODOT on alternative routes (bypass).
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LA PINE PROJECTS
1. Work with the La Pine City Council to implement provisions in intergovernmental
agreements regarding services for processing current planning applications in La
Pine.
2. Coordinate with La Pine on Portland State University, Population Research
Center, 2009 Housing Unit and Population Questionnaire.
3. Coordinate with La Pine in their development of a comprehensive plan, including
the legislative process for establishing an Urban Growth Boundary.
ODOT / BLM / USFS PROJECTS
1. Participate in ODOT funded refinement planning projects for Highway 97 and
Highway 20. These projects may include planning for the Quarry Road
interchanges and the Wickiup Junction interchange or bypass.
2. Coordinate road issues with Bureau of Land Management (BLM) and the United
States Forest Service (USFS) for urban interface plans.
OTHER PROJECTS
HISTORIC
1. Provide staff to the Historic Landmarks commission for any county related
applications or policy issues.
2. Correct the Comprehensive Plan list of historic resources.
3. Complete the amendment to the Comprehensive Plan for HLA -05-04, the Walker
Ranch archeological and historic site.
POPULATION
1. Portland State University, Population Research Center, 2009 Housing Unit and
Population Questionnaire
• Coordinate with Assessor and Administration Offices
• Submit questionnaire to Portland State University in Fall 2009
2. US Census
■ Assist the Information Technology Department regarding the Local
Update of Census Addressing as requested
• Assist geographic information system staff regarding annual annexation
updates in Deschutes County
3. Work with La Pine to develop a Coordinated Population forecast for La Pine and
an amendment to the County coordinated forecast.
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ADMINISTRATIVE PROJECTS
1. Convert CDD Archive materials to electronic format and microfilm.
2. Establish a pre -application process for land -use applications.
3. Develop an educational handout for all land owners in wetlands or flood plain.
Coordinate with Federal Emergency Management Agency (FEMA) and Division
of State Lands.
4. Coordinate with the Environmental Health and Building Safety Divisions to
expedite zoning confirmation of building permits.
5. Establish a procedure and process for verifying and amending GIS zoning data.
ECONOMIC DEVELOPMENT
1. Participate in Regional Economic Opportunities Analysis.
MISCELLANEOUS PROJECTS:
1. Continue to assist the public in the process of forming Restricted Firearm
Districts.
2. Provide addresses as required by County Code. Work with Project Wildfire and
local fire departments to change road names as needed.
3. Coordinate with Information Technology (IT) and the Assessor's Office to ensure
reliability of situs addressing data layer. Review list of unaddressed properties
(2,100).
4. Administer programs, policies and procedures associated with the processing of
Measure 49 claims.
5. In coordination with County Legal Counsel and Property Management, identify
County owned property suitable for auction.
6. Continue to monitor the effectiveness of the solar setback requirements to meet
energy conservation goals.
Other Committee Assignments:
• Association of Oregon Planning Directors
• Commute Options Working Group
• Deschutes County Bicycle and Pedestrian Advisory Committee
• Deschutes River Mitigation and Enhancement Committee
• Project Wildfire
• USFS Provisional Advisory Committee
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• Safety Committee
• Planning representative on regional water planning discussions, headed
by irrigation districts, Central Oregon Intergovernmental Council, Oregon
Consensus, etc.
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