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HomeMy WebLinkAboutGirls on the Run RequestEconomic Development Fund Discretionary Grant Program Organization: Girls on the Run (GOTR) Organization Description:. Founded in 1996, Girls on the Run works to instill self- esteem and strong values in girls ages 8 to 14 through health education, life skills development, mentoring relationships, and physical training for a 5K running event. Girls on the Run in Deschutes County, established in 2007, offers three 20 -lesson after school programs in the spring and the fall. Project Name: Girls on the Run fall fundraisers Project Description: These grant funds will be used to aid in executing two fundraisers planned for the fall of 2009. The first fundraiser will be the screening of the inspirational running documentary, "The Long Green Line" on October 2"a. The second fundraiser is a Thanksgiving Day New Balance Girls on the Run 5K. This event is held in 99 cities across the country and is the primary source of funding for many GOTR councils. It is co-sponsored by Fleet Feet Sports of Bend. Money raised from the fundraisers will be used to sustain the organization at its existing site, help to expand to additional sites for the 2009-2010 program year, and raise awareness of the program in the community. Project Period: May 2009 to November 28, 2009 Amount of Request: $2,500 Previous Grants: None Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners (-org- •F DE SS Cou Ntr( Ev€Nr FuNDell%sES M 11. 200 ZSoo • o o Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #- City & Zip: Telephone: Email: GIRLS of THE E p -u N £&ori.) OF- UE54turEs (,b) NT Po Soh 4 21 - Contact Name(s): Fax: Sue PHiL%P 611.09400)-0831 Alternate Phone: (54I)(0t?- 5531 11-Zg-0a) AUG -/SEPT. Looc> Z6 - 13`'155 ( FETID oj11o► (541)42-0- op -1 t3 Sue Ga PE SatotV'SGout3 (sone .011r On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: Signature: DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Girls on the Run of Deschutes County is a life -changing, non-profit prevention program for girls ages 8 through 14. Our mission and purpose is "to educate and prepare girls for a lifetime of self-respect and healthy living." Girls on the Run (GOTR) combines training for a 5K (3.1 miles) running event with healthy living education. Our programs instill self-esteem and strong values through health education, life skills development, mentoring relationships, and physical training — all of which are accomplished through an active collaboration with girls and their parents, schools, volunteers, staff and the community. Girls on the Run of Deschutes County, established in 2007, is an Independent Council of Girls on the Run International (GOTRI). It is a 501(c)(3) tax exempt non-profit organization reliant on fundraising and grant money for its operating costs. The GOTR program was founded in 1996 by Molly Barker - an Iron man tri -athlete, former high school teacher & track coach with a Masters in Social Work from UNC. She was also a counselor, addressing the needs of women with eating disorders, substance addictions, & depression. The age appropriate curricula for GOTR were created to enhance the social, mental, spiritual, physical & emotional health of young girls. They are based upon research in the field of adolescent issues by Fantini, Weinstein, Pipher & Gilligan. GOTRI has a network of over 150 locations across the United States and Canada, serving 50,000 girls annually. The Deschutes County Council is led by an Executive Director and a part-time Program Coordinator, which at this point in time are minimally paid positions. Volunteer coaches for the program sites are trained and certified in the GOTR curriculum. Each girl is paired with a volunteer adult mentor known as a "running buddy". The pair runs both a practice 5K and the actual, organized 5K event together with the group at the completion of the season. GOTR of Deschutes County is also administered by a volunteer Board of Directors, a local attorney and CPA, all of which have extensive non profit experience. The after school program is offered seasonally in the spring and fall. Activities include three 20 -lesson curriculums that teach life skills through running games and workouts. The curricula are based on extensive educational research and "on the track" testing. The three-part curriculum is taught by trained and certified GOTR coaches and includes understanding ourselves, valuing teamwork and understanding how we fit into and shape the world at large. In addition, the GOTR program addresses many important topics that are specific to girls' needs, age appropriate and vital in strengthening their self-identity. Many lessons specifically address issues such as substance abuse, peer pressure, bullying, dating and sexual harassment. By confronting these areas of concern, in combination with developing positive relationships with adult mentors in an after-school setting, girls are likely to achieve success. In addition to the curriculum and the 5K race run with buddies, the girls also choose and conduct a community service project. 2. Describe the proposed project or activity. Girls on the Run (GOTR) of Deschutes County would like to request grant money to aid in executing two fundraisers planned for fall 2009. Money generated from these fundraisers can help us to both sustain the organization at its existing sites and help to expand to additional sites for the 2009-2010 program year. Additionally, these events will significantly increase awareness of the program in our community. One fundraiser is the screening of an inspirational running movie, "The Long Green Line". This award winning documentary follows the York High School cross country team's 2005 season under the tutelage of Coach Joe Newman. Although only 7 team members were able to participate in the team's quest for their record 25th state championship title in 50 years, 221 athletes participated on the team due to the inspirational Newman. GOTR of Deschutes County held a similar event last year which was well attended, and although minimally profitable, it significantly raised awareness of the program in the community. This resulted in an influx of volunteers for the Fall 2008 season and helped to attract both families and sponsors to the program. This year the fundraiser is projected to be more profitable due to a reduction of costs and increased seating capacity at Summit High School's auditorium. The rental, technical and janitorial fees are substantially less to nonprofits through the Bend/La Pine school district than the expenses incurred at the Tower Theatre in 2008. In addition, the film rental fee is reduced and tickets can be sold through Active.com with a minimal transaction fee. By combining a more aggressive marketing campaign with raffle and prize incentives, we anticipate increased attendance and community awareness which can have a long term impact on our organization. The second fundraiser is a Thanksgiving Day New Balance Girls on the Run 5K in which we are collaborating efforts with our retail partner, Fleet Feet Sports of Bend. Bend does not have a "Turkey Trot" or other organized running/walking event of this length on Thanksgiving. The 5K has the potential to be a well attended event, with the purpose of attracting families to do an active endeavor together prior to their holiday feast. It would also coincide with the completion of the GOTR Fall 2009 season, and could serve as the program finale 5K race that the girls participate in with their running buddies. The New Balance Girls on the Run 5K series is an established event across the U.S. and Canada. Last year, 99 races were held with 67,000 participants. It is a primary source of funding for many GOTR councils. We are confident that, with the guidance of GOTR International and the experience of the race directing staff at Fleet Feet Sports of Bend, this could become an annualized event, creating long-term sustainable funding for GOTR of Deschutes County. 3. Provide a timeline for completing the proposed project or activity. Fundraiser #1 - Movie screening of "The Long Green Line": Task Completion Date Secure licensing rights to screen movie Request submitted 3/09 Secure venue (Summit High School Auditorium) and janitorial services Request submitted 3/09 for screening date of October 2, 2009 Schedule film technician Request submitted 3/09 Solicit for sponsorships 8/1/09 Solicit local businesses for donations for raffle 8/14/09 Design promotional materials for event 8/14/09 Contact radio, television, newspaper media 8/14/09 Print promotional postcards 8/21/09 Set up ticket sales through active.com 9/1/09 Solicit local businesses for food and beverage donations 9/1/09 Mail promotional postcards 9/4/09 Send out e-mail regarding event/post flyers 9/4/09 Obtain donations/prepare for raffle 9/15/09 Secure volunteers for event night 9/15/09 Set-up/perform event 10/2/09 Fundraiser #2 — Thanksgiving 5K Fun Run Task Completion Date Obtain permit for course 7/31/09 Obtain insurance for event 7/31/09 Schedule timing equipment for event date Complete Make arrangements for police service/barricades/traffic control 7/31/09 Schedule sanitary facilities/services (porta-potties) 7/31/09 Schedule trash containment/disposal 7/31/09 Secure sponsors for event 8/15/09 Design registration form and promotional materials 8/15/09 Print registration forms 9/1/09 Mail registration forms to mailing list 9/7/09 Set up registration process/money collection (through Fleet Feet and/or Active.com) 9/7/09 Send out e-mail regarding event/post flyers 9/15/09 Design/order T-shirts or other participant item (ie, medal, socks) 9/30/09 Contact radio, television, newspaper media 9/30/09 Secure volunteers for event 10/26/09 Print participant race bibs 11/13/09 Print Finish banner with sponsors 11/13/09 Obtain/coordinate water and food for event (get donated or purchase) 11/13/09 Coordinate/assemble registrants' race bags with bibs, participant item, sponsor promotional materials 11/20/09 Participant pick up of race materials pre -event 11/25/09 Set up/perform event 11/26/09 Organize/publish race results 11/28/09 4. Explain how the proposed project or activity will impact the community's economic health. The most significant impact that the Girls on the Run program has on the community's economics is by promoting positive youth development, healthy lifestyles, physical activity and good nutrition in pre -teen and teenage girls, thus potentially reducing juvenile crime, substance abuse, teenage pregnancy, eating disorders, suicide and other areas where public service and/or medical intervention may be required. This saves money in the form of reduction of medical expenses, crime costs and tax dollars. A recent study sponsored by the Philanthropic Collaborative to determine the economic benefits of foundation grant making "found an estimated average return of $8.58 in direct economic benefits for every grant dollar invested in 2007."' One of the programs studied was a community based program that provided nutritional food for school aged children, adult supervised after school play, and education regarding nutrition and smoking cessation. For a very low program cost, benefits determined from 2 to 20 years included a reduction of type 2 diabetes and high blood pressure, heart disease, kidney disease, stroke, some cancers, arthritis and chronic obstructive pulmonary disease, resulting in a conservative return on investment (ROI) measurement of 5.6:1.2 Another example cited was a school and community based project to prevent risky behavior in 11-15 year olds. It was held in sessions over 2 years to "foster positive attitudes and reduce substance use, violence, and premature sexual activity." The cost of the program vs. its yields resulted in a ROI of 3.43: 1.3 Additionally, the study found that programs providing quality child care have be shown to increase family incomes, improve later school performance and reduce future public expenditures, generating an estimated ROI of 16.0:1.4 Fight Crime: Invest in Kids is an anti-crime group of over 1,000 police chiefs, sheriffs, prosecutors, victims of violence, youth violence experts and police officer leaders. A research brief, which can be found at: www.fightcrime.org, states, "It is crucial to invest wisely in our children and teens because each high-risk juvenile prevented from adopting a life of crime can save the country between $1.7 million and $2.3 million." Another contribution is given in the form of a community service project the girls perform in conjunction with each GOTR season, intended to improve the area and make it a more desirable place to visit and live, which in turn contributes to the community's economic health. Additionally, the creation of successful fundraising events will enable our council to sustain & grow existing paid positions. 'Meyer Memorial Trust website: http://www.mmt.org/weblog/archives/can_we_measure_the_value_of foundation_grantmaking.php 2 Shapiro, Robert J., Ph.D. and Aparna Mathur, Ph.D.;"The Social and Economic Value of Private and Community Foundations," December 2008, p. 20, http://philanthropycollaborative.org/FoundationStudy.pdf ' See footnote 2; p. 23 ' See footnote 2; p. 24 5. Idents the specific communities or groups that will benefit. It is the aim of our council to accomplish the GOTR vision, thus benefiting all involved in the program: • To provide life -changing, high quality programs for girls • To provide life -changing & high quality experiences to the women developing & delivering the programs • To promote & provide an environment that allows girls & women to reach their full potential • To elevate ourselves and our organization while remaining positive, open-minded & true • To positively transform how girls & women perceive themselves & their place in society The true success of GOTR is expressed in the words of its past and present participants: "GOTR taught me to respect myself" "I used to be shy, but now I'm not anymore." "I know that whatever I set my mind to do, I can do." "GOTR helps me feel awesome about myself!" It is positive programs like this that reduce juvenile crime, promote healthy lifestyles and attract adult volunteers to interface/participate with the youth of their community. It is one of the many programs that contribute to making Deschutes County a desirable and family oriented place to live. 6. Itemize anticipated expenditures. Describe how grant founds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Itemized expenditures for each of the two fundraisers are listed on the next page. Monies granted by the Deschutes County Economic Development Fund will be used specifically in both expenditures necessary to achieve the events and promotion thereof. Although in-kind contributions in support of these fundraisers is unknown at this point, it is anticipated based on previous events that approximately $1500 may be received in the form of radio/print ads, 5K registration fees, snacks, banners, raffle items, etc. In addition, sponsor donations will be sought out for both events, and are estimated to total $3000 based on previous donations. GOTR hopes that funds generated from these events will help to sustain the existing program and contribute to its growth, resulting in less dependency on grants in future years. Grant funds provided by the DCEDF can make these events a reality and can build upon the future success of our nonprofit organization. Fundraiser #1 - Movie screening of "The Long Green Line": Task Budgeted Amount License movie $300 Venue rental (assume 3 hours) $350 Janitorial services $120 Film technician $120 Raffle, beverages (if not enough donated) $400 Ticket sales through Active.com $150 Printed promotional materials for event/postage $400 Radio, television, newspaper ads $500 TOTAL ESTIMATED COST $2340 Fundraiser #2 — Thanksgiving 5K Fun Run Task Budgeted Amount Course permit $75 Liability insurance $175 Timing equipment (assume 350 people) $950 Police service/barricades/traffic control $300 Sanitary facilities/services (4 porta-potties) $300 Trash containment/disposal $150 Design/print registration form and promotional materials $750 Registration process/money collection (through Fleet Feet and/or Active.com) $300 Graphic Design for T-shirts $200 T-shirts and/or other participant item (ie, medal, socks) $2000 Postage for registration forms $200 Promotional ads (radio, television, newspaper media) $500 Participant race bibs Donated by New Balance Water and food for event (if not enough donated) $500 Banner fmish line, sponsors $150 TOTAL ESTIMATED COST $6550 TOTAL ESTIMATED COST FOR BOTH FUNDRAISERS: $8890 2169:04-281629 5413850467>> 14259690837 .1.nusmiAL x13Vffi+UE SERVICE P. 0. BOX 2508 CINCINNATI, 011 45201 Date: APR 1 2008 GIRL ON THE RUN OF DESCHUTES COUNTY INC PO BOX 422 BEND, OR 97709-0422 Dear Applicant: P112 DEPARTMENT QF THE TREASURY Employer Identification Number: 26-1395568 t LN: 17053067004049 Contact Person: SHEILA M ROBINSON Contact Telephone Number: (877) 829-5500 Accounting Period NM;nding: u1e 30 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: December 6, 2007 Contribution Deductibility: Yes Advance Ruling Ending Date: June 30, 2012 Addendum Applies: No ID# 31220 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax udder section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CG) 2009-04-28 16-.29 /7 5413850457» 14259690837 P 2/2 GIRLS ON THE RUN OF DESCHUTES Enclosures: Publication 4221 -PC Statute Extension -2- sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1045 (DO/CG)