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HomeMy WebLinkAboutGrant Request - Art Theatre9/15 Economic Development Fund Discretionary Grant Program Organization: Beat Experimental Art Theatre (BEAT) Organization Description: This organization, which was established in 2006, teaches and presents performances, classes and workshops in an effort to expand the artistic abilities of young people ages 6 to 19. BEAT has preent a number of public and school performances each year at local venues. Additionally, BEAT also offers 8-10 week Art of Acting Workshops designed to teach students the intricacies of the theatre arts, character development and other related disciplines. Thus far more than 300 different young actors have participated in BEAT programs. Project Name: A Christmas Carol Project Description: Funds are sought to assist in the production of "A Christmas Carol." Working in partnership with the Tower Theatre Foundation, the production will include two casts — one consisting of community theatre actors and the second made up entirely of student -aged performers. Nearly 2,000 tickets will be made available to at - risk, economically disadvantaged children throughout the county through the BEAT SEATing program. This program subsidizes financially disadvantaged students allowing them to attend performances for $1. Initial invitations to , sent to area schools a week ago, has resulted in 780 reservations thus far, including 373 from Title I schools in the Bend La Pine School District. Project Period: Performances begin in mid-December Amount of Request: $5,000 (Total expense budget = $48,500) Previous Grants: None Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 8/14/08 Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners ves A Christmas Carol August 20, 2008 (approx) $5,000 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID#- City & Zip: Telephone: Bend Experimental Arts Theatre 3092 NE Weeping Willow Dr. Contact Name(s): Fax: Howard Schor, Executive Director N/A Alternate Phone: N/A December 31.2008 (annroxl September, 2008 20-5390795 Bend, OIL 97701 541-419-5710 Email:[ (`a a)beaAonL\re t)(? On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: Declined: By: Date: By: Date: {AT* BEND EKPERi/nENiAI ARi TB A1RE 3092 NE Weeping Willow Dr, Bend, OR 97701 September 5, 2008 Deschutes County Board of Commissioners 1300 Wall Street Bend, OR 97701 Dear Commissioners Baney, Luke and Daly: Attached is a Grant Request for BEAT's co -production of Charles Dickens' "A Christmas Carol Project" that will have 4 student shows and 6 adult shows at The Tower Theatre this coming December. 29 young actors will participate in the youth cast. 10 of the 29 actors in the adult cast are between 8-19 years of age. This is a community event that will be seen by over 1500 Central Oregon Students at a highly reduced ticket fee and approx. 2000 adults. This is by far the largest financial undertaking in our history. We would feel fortunate if Deschutes County would contribute to and be part of this exciting event. S. rely: oward Schor Executive Director Bend Experimental Art Theatre (B.E.AT.) 541-419-5710 ed@beatonline.org Bend Experimental Art Theatre is a 501 (c) (3) organization who's mission is to teach and present thought and heart provoking performances, workshops and classes that expand the artistic abilities of young actors, and enhance the cultural experience of their audiences. www.beatonline.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT DESCRETIONARY GRANT PROGRAM APPLICATION — ADDITIONAL INFORMATION: 1. Applicant organization, including its purpose, leadership structure and activities: A. B. C. D. E. The Bend Experimental Arts Theatre (B.E.A.T.) is a 501(C)(3) non- profit organization. It is beginning its third season and set of classes in September The Mission of B.E.A.T. is: "To teach and present thought and heart - provoking performances, classes and workshops that expand the artistic abilities of young actors, and enhance the cultural experience of their audiences". The leadership structure of B.E.A.T. is a three-member Board of Directors (increasing to 5 by the end of the year). Each of these highly committed volunteers, assist in the operations and decision-making meetings which form the heart of B.E.A.T.'s artistic, educational, curriculum and outreach programs. The professional staff is comprised of the Executive Director, Artistic Director, an Events Co -coordinator, and an expert cadre of instructors, directors, choreographers, musical coaches and related talents. A parent -volunteer group of up to 40 individuals assist in creating costumes; building sets, gathering props and promotion of various productions. A 5 person play committee has chosen works to be taught and performed scheduled for the 2009 & 2010 Seasons. Activities: B.E.A.T. provides a full curriculum in the theatre arts in class, workshop and production formats. Since it's beginning in 2006, it has produced such memorable shows as Holes, And A Child Shall Lead, The Boys Next Door, The Miracle Worker, Jo (Little Women) ,It's A Wonderful Life, Wise Guys and Starry Nights, The Orphan Train, and Romeo and Juliet. The play productions are a result of an intensive 8-10 week Art of Acting Workshops designed to teach students the intricacies of the theatre arts, the development of characters and the interpretation of dialog as well as movement, dance, music and other related disciplines that enhance their overall abilities and the performance itself. All of these opportunities have been designed for youths, ages 6 to 19. To date, each of these productions has presented public and school performances at the Tower Theatre, 2nd Street theater, Theatre of the Cascades and most recently at local schools. To date over 5,000 students and 3,000 others have enjoyed these productions. BEAT provides reduced seating costs for students and also has a highly successful BEAT SEATing program (see attached) for Title I Students to reduce the cost of their ticket to $1. To educate students in the theatrical arts, B.E.A.T. has employed the services of highly qualified professionals in each of the study and production areas. The result has been a growth of interest and involvement by young performers seeking the experience of acting, dance, music and other communicative arts. Over 300 unique young actors have participated in BEAT Programs. BEAT also has given many scholarships to financially challenged families. 2. The Proposed Activity: The Bend Experimental Arts Theatre is seeking financial support from the Deschutes County Commissioners in the amount of $5,000 to assist in the production of a specially adapted version of the Charles Dickens classic A Christmas Carol, to be presented initially during the month of December as part of a collaborative effort with the Tower Theatre Foundation. Initially to be presented during the month of December 2008 and as a "holiday tradition" from that time on. Working in partnership with the Tower Theatre Foundation, the production will be unique in that two separate casts will be professionally directed. One cast will consist of a traditional adult community theater cast. The second cast will be made up entirely of student -aged performers. In addition, nearly 1000 free tickets will be made available to at -risk, economically disadvantaged children from through out Deschutes County. Timeline: The general project will start on July 1st and continue through December 2008. Rehearsals begin in October. 4. Impact on the Community's economic health: The Bend Experimental Arts Theatre believes that the positive economic impact of A Christmas Carol will happen on several levels. a. Through the employment of performing arts professionals. b. Through the employment of technical and support staff. c. Through expenditure of funds for supplies, food, materials, etc. to support the production and serve the audiences. d. Through the expenditure of funds for advertising, printing, mail and other means of promotion. e. A rise in profits for area businesses due to increased street and foot traffic in the core area during the holiday season. f. An intangible is the overall excitement and good will generated by a classic work that uplifts the spirit of all who see it. Specific community or groups that will benefit: a. The most highly impacted groups will be student -aged children who will be able to see and participate in a high quality staged production for little or no cost. BEAT has an excellent and in depth relationship with the Bend-LaPine School District b. The families of these children will also have the opportunity to experience live theatre. c. The general public will also have the same opportunity. d. Geographically, the cities of Bend, Redmond, Sunriver, Sisters, LaPine and communities beyond Deschutes County will be available to benefit from this theatrical experience. 6. Anticipated expenditures: The total budget for the costs incurred in producing A Christmas Carol amounts to approximately $48,500. The $5,000 requested of the Deschutes County Commissioners will be used to subsidize the production costs, staff remuneration for this production (Director, Ass't Director, Musical Director, Costume Mistresses, Set Purchases and Construction and advertising. At this time the in-kind consists primarily of the building and stage rental costs amounting to $7,000 for the rehearsals and run of the show. The Juan Young Trust has also generously granted $5,000 towards operating costs. In the event that A Christmas Carol becomes a yearly tradition of the B.E.A.T. and the Tower Theatre, the production would be placed in the budgets of both organizations as an anticipated expenditure and appropriate funding would be assigned as well as sponsorships and additional requests for donations. .E.AT� BEND EXPERin\ENiAI AR1 TH A-[ 3092 NE Weeping Willow Dr, Bend, OR 97701 Specific Allocations of a Deschutes County Commissioners Grant At present there are 29+/- actors ages 8-17 in the Youth Cast. Director of the Youth Cast $1000 Costume Mistress Youth Cast $ 500 Costumes Youth Cast $ 300 Ass't Director Youth Cast $ 300 Scholarships for Financially Challenged actors (2) $600 Study Guide for Students $250 Supplies BEAT Studio $300 Advertising $750 20% of total request granted Will go to The BEAT SEATing Program (See Attached) A full grant would reserve 250 Seats for financially challenged students and/or their families to see A Christmas Carol: $1000 Note as of this date 9-5-08: The first and only Email invitation for the Cultural Student Performances for Students and Families Went out this opening week of school— We now have 780 (40% sold out) student/school reservations (373 from Title One Bend La Pine School) BEND EXPERIMENTAL ARTS THEATRE PROJECT BUDGET A CHRISTMAS CAROL Revenues Sponsorships $ 8,000 Ticket sales $ 20,000 Grants $ 20,000 Total revenue $ 44,500 Expenses Performance Fee $ 4,000 Booking Agent Printing $ 1,000 Advertising $ 5,000 Artist Travel and Hospitality Equipment Rental $ 1,000 Sound Contractor Piano Theatre Rental $ 7,000 Tower Theatre Stage and Lighting Techs $ 6,000 House Manager $ 1,000 Ticket Staff $ 500 Ticket Fee $ 4,500 Janitorial $ 1,500 Fixed Production Costs $ 11,400 Youth Director and Producer $ 2,000 Contingency $ 2,000 Total Expenses $ 48,500 A Christmas Carol December 2008 Fixed Production Costs Director (Adult show) $2,200 Assistant Director $ 500 Music Director $ 400 Sound Design $ 500 Lighting Design $ 500 Cast Photos $ 300 Costume Rental $1,500 Sets $3,500 Script $1,750 Study Guide $ 250 Reception $ 1,000 Costume Mistresses (2) $1,000 Total Fixed Costs $13,400 r B.E.AT; BEND EKPER1MENZA� AR1 Til ATRE 3092 NE Weeping Willow Dr, Bend, OR 97701 B.E.A.T. SEATing Program Over the past several years we have developed a dynamic person relationship with many educators/students of Central Oregon. We have brought over 5,000 students to see performing arts productions at The Tower Theatre for very little or no cost to the students, thanks to the generosity of individuals and companies like Hooker Creek. 40% of students in Central Oregon (Title I students) are at or below poverty level. In some over 75% are at or below poverty level. B.E.A.T.'s mission is: To teach and present thought and heart provoking performing arts works, workshops and classes that expand the artistic abilities of young actors, and enhance the cultural experience of their audiences. B.E.A.T will be presenting A Christmas Carol by Charles Dickens adapted for the Stage by Bradley Thompson and Howard Schor directed by Mary Kilpatrick in association with The Tower Theatre Foundation at The Tower Theatre with three Student Cultural Performances December 17th & 18th 2008 The ticket cost for one of our Student Cultural Performances is $5 (plus busing) — Which for a financially challenged family could equate to the cost of a Broadway Show. The financial need of students has inspired us to begin the B.E.A.T SEATing Program. In our show announcement emails to educators in Central Oregon we say through B.E.A.T SEATing "...our intention is to raise funds from individuals and business leaders, asking them to contribute $4.00 for each student reservation. Students participating through this program would then pay $.i.00 + busing. When you make your reservation, please let me know if your students would be in need of such financial assistance." Those of you who support a class or a grade or even an entire school in attending will be acknowledged to the students you are supporting. Of course a wish to donate anonymously will be honored. The funds collected can be allocated fully to BEAT SEATing or one half to the SEATing program and balance to the growth of Bend Experimental Art Theatre: Your choice. "I am very committed to giving our students a variety of life experiences and this theatre experience educates them in skills that will help them be successful in life: manners, an appreciation for the performing arts, exposure to a variety of careers, pride in Bend Experimental Art Theatre is a non-profit organization designed to teach and present thought and heart provoking performing works of art, classes and workshops that expand the artistic abilities of young actors, and enhance the cultural experience of their audiences. www.beatonline.org W,. B .E.AT; BEND EXPERiMENIFlt AR1 TH A1RE 3092 NE Weeping Willow Dr, Bend, OR 97701 representing our school, and that education happens outside of the classroom. I believe the possibility exists, with support from our community, for Culver students to participate in this rich opportunity," shared Stefanie Garber principal of Culver Elementary For those who love theatre and the artistic growth of young actors there are many ways to contribute financially and/or volunteer. Please visit our website www.beatonline.org for more information about us and the workshops and classes we offer. Feel free to email me at edPbeatonline.org or call at 419-5710. Sincly, Hoard Schor Executive Director Bend Experimental Art Theatre is a non-profit organization designed to teach and present thought and heart provoking performing works of art, classes and workshops that expand the artistic abilities of young actors, and enhance the cultural experience of their audiences. www.beatonline.org TOWER THEATRE FOUNDATION and BEND EXPERIMENTAL ART THEATRE Press Release 835 NW Udall Street Bend, OR 97701 p: (541) 317-0700 e: ed@beatonline.org Contact: Howard Schor FOR IMMEDIATE RELEASE Phone: (541) 419-5710 BEND' S OWN `A CHRISTMAS CAROL' A FAMILY TRADITION DEBUTS AT THE TOWER THEATRE BEND, OR, AUGUST 11, 2008: Eli Ashley, Executive Director of the Tower Theatre Foundation , and Howard Schor, Executive Director for the Bend Experimental Art Theatre (BEAT), fully embracing the spirit of community, have teamed together to produce the Dickens' classic 'A Christmas Carol' for this coming holiday season. Schor, a seasoned writer, and Bradley Thompson, an experienced actor, director, and writer, have adapted the beloved Dickens novel with a sophisticated Central Oregon family audience in mind. Mary Kilpatrick, Founder and Artistic Director for BEAT, will direct. Kilpatrick brings a musical approach and a dancer's eye to the interpretation of the ghosts and characters who guide the main character, Scrooge, through a soul-searching look at his half -lived life. Two casts will perform at the Tower Theatre. A youth cast, through the BEAT Art of Acting Workshop Series, will focus on three school performances December 17th - 19th and one public performance, Thursday, December 18th at 7pm. Enrollment for the youth cast is closed with a waiting list in place. Bend's Own A Christmas Carol Page 2 A community theater cast will perform six shows: Friday, December 19th at 7pm, Saturday, December 20th at 2pm and 7pm, Sunday, December 21St at 2pm and 7pm, and Monday, December 22nd at 7pm. Tickets will be available beginning November 13t at the Tower Theatre and online at . Schools interested in attending an outreach performance should contact Howard Schor. -End- About the Tower Theatre Foundation The Tower Theatre is operated by the Tower Theatre Foundation, a non-profit 501(c) 3 organization. The Tower Theatre Foundation mission is to provide performing arts, civic, educational and social events that enliven and enrich the human spirit. The Foundation is managed by the Board of Directors. Donations and community support enable the Foundation to provide an affordable community facility to a broad range of local non -profits, diverse and high-quality entertainment and to allow for the continued care of Bend's beautiful historic theatre. About Bend Experimental Art Theatre (BEAT) BEAT is a non-profit 501(c)3 organization dedicated to nurturing the experienced and budding perform -r, school -aged K-12, of Central Oregon. BEAT is deeply involved with Central Oregon schools, students al educators. BEAT's mission is to teach and present thought- and heart -provoking performances, workshojs and classes that expand the artistic abilities of young actors, and enhance the cultural experience of t;eir audiences. About A Christman Carol - The Partnership Production Since 2006, The Tower Theatre and BEAT have worked together to provide a true theatre experience for child actors and audiences. Over 5,000 students and 3,000 adults have experienced live theatre - many for 'he first time - through the combined efforts of BEAT and the Tower. The high expectations and professioLalism of both organizations have consistently resulted in praise -worthy dramatic productions. A Christmas Carol will be performed by an adult cast for the general public as well as a youth cast performed for scho ls, students and families. A Christmas Carol is dedicated to the growth of an already incredibly support ve arts community here in Central Oregon. It is the intent of both organizations to make this a yearly amily tradition event. TOWER THEATRE FOUNDATION and BEND EXPERIMENTAL ART THEATRE Press Release 835 NW Wall Street Bend, OR 97701 p: (541) 317-0700 e: ed@beatonline_org Contact: Howard Schor FOR IMMEDIATE RELEASE Phone: (541) 419-5710 BEND' S OWN `A CHRISTMAS CAROL' A FAMILY TRADITION DEBUTS AT THE TOWER THEATRE BEND, OR, AUGUST 11, 2008: Eli Ashley, Executive Director of the Tower Theatre Foundation , and Howard Schor, Executive Director for the Bend Experimental Art Theatre (BEAT), fully embracing the spirit of community, have teamed together to produce the Dickens' classic 'A Christmas Carol' for this coming holiday season. Schor, a seasoned writer, and Bradley Thompson, an experienced actor, director, and writer, have adapted the beloved Dickens novel with a sophisticated Central Oregon family audience in mind. Mary Kilpatrick, Founder and Artistic Director for BEAT, will direct. Kilpatrick brings a musical approach and a dancer's eye to the interpretation of the ghosts and characters who guide the main character, Scrooge, through a soul-searching look at his half -lived life. Two casts will perform at the Tower Theatre. A youth cast, through the BEAT Art of Acting Workshop Series, will focus on three school performances December 17th - 19th and one public performance, Thursday, December 18th at 7pm. Enrollment for the youth cast is closed with a waiting list in place. Bend's Own A Christmas Carol Page 2 A community theater cast will perform six shows: Friday, December 19th at 7pm, Saturday, December 20th at 2pm and 7pm, Sunday, December 21St at 2pm and 7pm, and Monday, December 22nd at 7pm. Tickets will be available beginning November 1St at the Tower Theatre and online at . Schools interested in attending an outreach performance should contact Howard Schor. -End- About the Tower Theatre Foundation The Tower Theatre is operated by the Tower Theatre Foundation, a non-profit 501(c) 3 organization. The Tower Theatre Foundation mission is to provide performing arts, civic, educational and social events that enliven and enrich the human spirit. The Foundation is managed by the Board of Directors. Donations and community support enable the Foundation to provide an affordable community facility tc a broad range of local non -profits, diverse and high-quality entertainment and to allow for the continued care of Bend's beautiful historic theatre. About Bend Experimental Art Theatre (BEAT) BEAT is a non-profit 501(c)3 organization dedicated to nurturing the experienced and budding perforrer, school -aged K-12, of Central Oregon. BEAT is deeply involved with Central Oregon schools, students and educators. BEAT's mission is to teach and present thought- and heart -provoking performances, workshops and classes that expand the artistic abilities of young actors, and enhance the cultural experience of their audiences. About A Christmas Carol - The Partnership Production Since 2006, The Tower Theatre and BEAT have worked together to provide a true theatre experience fo. child actors and audiences. Over 5,000 students and 3,000 adults have experienced live theatre - many for the first time - through the combined efforts of BEAT and the Tower. The high expectations and professionalism of both organizations have consistently resulted in praise -worthy dramatic productions. A Christmas Carol will be performed by an adult cast for the general public as well as a youth cast performed for schools, students and families. A Christmas Carol is dedicated to the growth of an already incredibly suppor'.ive arts community here in Central Oregon. It is the intent of both organizations to make this a yearly family tradition event. INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: DEC 19 7ti06 BEAT 3092 NE WEEPING WILLOW DR BEND, OR 97701 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 20-5390795 DLN: 17053304058036 Contact Person: DIANE M GENTRY ID# 31361 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: August 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: August 17, 2006 Contribution Deductibility: Yes Advance Ruling Ending Date: August 31, 2010 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling ,period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 501(c)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CG)