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HomeMy WebLinkAboutGrant Request - CO Youth InvestmentFor: 7/28 Economic Development Fund Discretionary Grant Program Organization: Central Oregon Youth Investment Foundation Organization Description:. The Central Oregon Youth Investment Foundation was established in 1994 to support the needs of Oregon youth enrolled in the Oregon National Guard Youth Challenge Program (OYCP). OYCP is the only public, statewide, quasi - military school in Oregon including supervised work experience in community service and conservation projects. It is a 22 -week program followed by 12 months of post - residential mentoring and placement for each student. Two classes are conducted each year for a minimum of 112 students in each class. Project Name: OYCP Drill Team Project Description: Currently, the OYCP Drill Team has 30 drill rifles on loan from the Mt. View High School ROTC. These rifles must be returned at the end of July 2008. This grant will be used to purchase 30 drill rifles I order to continue the Drill Team and Color Guard activities. Project Period: Completion of project by July 17, 2008. Amount of Request: $5,000 (Total estimated cost = $8,000; Funds Received = $3,500) Previous Grants: • February 2008: $3,500 Challenge Obstacle Course (Daly, $1,500; Luke $1,500; Melton $500) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701.-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 7-ai-02 Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners 0\/C.10 1r ILS, TEAM supPorr oq-o/-01008 * ,510(30 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax 1D #• City & Zip: Telephone: Email: eENTR.'n- ON EGO K yout1 ,NvesrnerrT FOurY89177an, e/o IMIROL.D ft51f f!b cx f1564C I FtrFS 143 nr E 417-11 STEEE r Contact Name(s): Fax: MRo.c D 115ffFc S c P$ T 26-6SL FR. co y I F Alternate Phone: Ole -.30-,2009 O8-31-aooe 93-1150352, 6o -ND, o,e /7x/ .3sr4^/o2,1 14004-D 045ItFOkb On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: CU YOUti, �•e' I CI Oregon Youth ChalleNGe Program ,�� r- 23861 Dodds Road c o Z Bend, OR 97701 ~d: a e� Phone (541) 317-9623 Fax (541) 382-6785 www.oycp.com July 21, 2008 County Commissioners Deschutes County Administration 1300 NW Wal] Street, Suite 200 Bend, OR 97701-1960 Re: Central Oregon Youth Investment Foundation — Application for Grant 501 0(3) Non-profit organization, Federal Tax ID 93-1150392. Dear Commissioners, On behalf of the Central Oregon Youth Investment Foundation, I am writing to you for consideration of our request for a $5,000 discretionary grant to help fund the purchase of replacement Drill Rifles and related equipment for the Oregon National Guard Youth ChalleNGe Program in Bend, Oregon. 1. Describe the applicant organization, including its purpose, leadership structure, and activities. In order to provide you with an overall picture of our program purpose, the background information begins with a description of the Oregon National Guard Youth ChalleNGe Program (OYCP), which is a State of Oregon government agency. The Central Oregon Youth Investment Foundation was established in 1994 for the express purpose of supporting the needs of Oregon youth enrolled in OYCP. Oregon Youth Challenge Program Located in Bend, OYCP is Oregon's only public statewide quasi -military based school, including supervised work experience in community service and conservation projects. It is fully accredited by the Northwest Association of Accredited Schools through the year 2008 and is a statewide public alternative high school. It is a residential 22 week program followed by 12 months post -residential mentoring and placement for each student cadet. Two classes per year are conducted and serve a minimum of 112 student cadets each class. In June 2008 the current class graduated 125 student cadets from all over the state, representing 16 counties and 51 different high schools. The authority for all National Guard Youth Challenge Programs in the nation falls under the Secretary of Defense who has entered into an agreement with the Governor of the State of Oregon. The OYCP program agreement was established in September 1994 and is currently funded through the 2007-09 biennium with a combination of state general fund (13%), state basic school support and school lunch funds (27%), with a federal funds matching amount (60%). The funding level for our program in 2008, including federal match, will be $3.75 million annually. We expect to receive continued state appropriations during the upcoming 2009-11 budget process. OYCP is a voluntary educational program. Eligible youth must be Oregon residents, from 16 to 18 years old, not be currently enrolled in school (dropped out), and have no criminal background. The educational purpose includes the opportunities for student cadets to earn a high school diploma, GED or 8 Oregon OUR MISSION: Is to provide opportunities for personal growth, self improvement and academic achievement Accreditation among Oregon high school drop outs, youth no longer attending and those failing in school, through a highly Is �1 thtoLgh structured non-traditional environment; integrating training, mentoring and diverse educational activities. , ,,, 20C 8 certified high school credits to re -enroll and then graduate from their high school. All curriculum is authorized by the accrediting authority, the State of Oregon, and the Bend La -Pine School District. Central Oregon Youth Investment Foundation Established in 1994, the Foundation is represented by a group of volunteers. Deschutes County Commissioner Dennis Luke is Chairman, and Harold Ashford, Certified Public Accountant is Treasurer, providing all accounting services for the Foundation. All board members provide oversight and approval for any and all expenditures that the OYCP requests to make from funds donated by parents, grandparents, grants, agencies and friends of Youth Challenge. I am enclosing a copy of our Foundation brochure for your reference. The primary purpose of the foundation is to support OYCP and make resources available to the student cadets and program that will create opportunities for continued success during and after graduation. This is clone through the acceptance, approval and monitoring of donations as well as fund raising activities on behalf of the Youth Challenge Program. 2. Describe the proposed Project or activity. At this time OYCP has 30 drill rifles that have been on loan from the Mt. View High School ROTC. OYCP has to return these rifles at the end of the month, and must purchase replacement rifles in order to continue with the Drill Team and Color Guard activities. In addition to rifles, there are ongoing costs to maintain curriculum, flags, stands and poles, uniforms and accessories, and rifle repair parts. The OYCP Drill Team selection process starts with an application phase where the cadets must state in writing why he/she wants to be apart of the Drill Team or Color Guard. Any cadet can fill out an application to be on the Drill Team or Color Guard. After receiving all of the applications, each cadet is interviewed individually and has to answer numerous questions concerning drill and ceremony and articulate why they want to be a part of the Drill Team or Color Guard. Selections are based off of the application and interview. The cadets spend roughly 16 weeks going through very demanding practices to get themselves ready for upcoming events. The Drill Team and Color Guard consist of 20 to 25 cadets. The sense of military discipline, bearing, camaraderie, purpose and loyalty that stems from drill practice is unparalleled by other activities. The cadets will tell you that being a part of the Drill Team is often intense, but the journey is well worth it. The cadets put in many hours of practice and give up their personal time to ensure the Drill Team is a polished and professional team of dedicated cadets. The following is a little history on what the OYCP Drill Team and Color Guard has done in the past. They have participated in many parades and events such as the Bend Veterans Day Parade, Veteran's Appreciation Day, Bend Christmas Parade and Redmond high school graduation. Our color guard has traveled to Portland on numerous occasions to present the colors before the Portland Trailblazers basketball games and attended various local ribbon cutting events. The OYCP Color Guard also presented the colors this year at the Helping America's Youth conference in Portland, where they met First Lady Laura Bush. OYCP tries to find as many events as they can to give the drill team an opportunity to show all of their hard work, practice and dedication. This is a very important part of the program that instills discipline and pride in the cadets. 3. Provide a timeline for completing the proposed project or activity. Page 2 of 3 The OYCP Advisory Board members are currently working with local community businesses in an effort to obtain donations. The goal is to have the project completed in time for the current class students' selection and training for Drill Team and Color Guard by the end of August, 2008. 4, Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. OYCP is an alternative high school, available to families throughout the State of Oregon. The Drill Team is an important adjunct to the core components at OYCP. All 8 core components of the Challenge Program are fully integrated and must be successfully completed by students in order to graduate our program. o The program works to return the students to the school system to obtain a high school diploma, thus reducing Oregon's dropout rate, and takes some of Oregon's most difficult 16 to 18 year old dropout/problem students and prepares them for return to high school. o The Challenge Program mentoring program model directly relates to the governor's mentoring goals and is the second largest mentoring program in the U.S. only behind the Boys and Girls Club of America. o The program provides structured teen work and life skill training and experience through partnerships with other governmental agencies, community service and classroom instruction in these specific areas. o By providing educational and work -skill training to at -risk high school dropouts, the program helps to reduce the number of juvenile arrests. 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any, If the grant will support an ongoing activity, explain how it will be funded in the future. Central Oregon Youth Investment Foundation has received $3,500 in restricted donations specifically to help pay for the purchase of replacement Drill Rifles. Total minimum estimated cost for purchasing the rifles is $8,000. The ongoing expenses would be rifle upkeep and repairs, curriculum, flags, stands and poles, uniforms and accessories. Ongoing expenses would be paid for from any surplus drill rifle donations or funded by OYCP. o 30 Drill Rifles $8,000 Thank you very much for your time and consideration. Please let me know if you have any questions or need additional information. I can be reached at the OYCP facility by phone 317-9623 extension 226 or email kare.n.l.rawnsley@mil.state.or.us Sincerely, Karen Rawnsley Deputy Director Cc Daniel Radabaugh, OYCP Director Dennis Luke, COYIF Chairman Harold Ashford, COYIF Treasurer Enclosures: COYIF brochure and non-profit status Page 3 of 3 FROM.: HAROLD J. ASHFORD, CPA PHONE NO. 1 Department of the Treasury Director, Exempt Organizations Date: SP 26 MN Central Oregon Youth Investment Foundation Inc. 1222 NE 41h ST Bend, OR 97701 Dear Sir or Madam: Mar. ©6 2023 12:00Ph1 P2 Internal Revenue Service Box 2508 ~• Cincinnati, 013 45201 Employer Identification Number: 93-1150392 Document Locator Number: 17053-244-72001-1 Contact Person - ID Number: G. Olwine — 31-07252 Contact Telephone Number: (877) 829-5500 Based on the information you recently submitted, we have classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Internal. Revenue Code. You are not a private foundation because you are an organization of the type .described in sections 509(a)(1) and 170(b)(])(A)(vi). Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. This classification is based on the assumption that your operations will continue as you have stated. If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. This letter supersedes any previous letter or notice we have issued in which your organization was presumed to be a private foundation.. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(.1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a)(1) organization. The law requires you to make your annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your exemption application, any supporting documents and this exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are made widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Letter 1078 (DO/CG) Modified FROM : HAROLD J. ASHFORD, CPR PHONE NO. : Mar. 0b 2003 12:01PM P3 -2- Central Oregon Youth Investment Foundation Inc. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name, identification number and telephone number are shown in the heading of this letter. Sincerely yours, Steven T. 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