HomeMy WebLinkAboutGrant Request - Head Start Pajamas ProjectFor: 9/15
Economic Development Fund
Discretionary Grant Program
Organization: Soroptimist International of Bend
Organization Description: The Soroptimist International is the oldest service
organization in Bend. This non-profit organization contributes to worldwide charities and
supports several fundraising projects to help local charities. These charities include
Saving Grace, the Women's Resource Center of Central Oregon, Head Start, Meadowlark
Manor, Habitat for Humanity and NeighborImpact's Nancy's House.
Project Name: Head Start Pajamas Project
Project Description: The Soroptimist club provides fabric to Mountain View High
School home economics classes to make pajamas that are distributed to children in the
Head Start program in Deschutes County.
Project Period: February — October 2009
Amount of Request: $1,600
Previous Grants:
• December 2007 - $1,600 Head Start Pajamas project (Luke $1,200; Melton $400)
• November 2006 - $1,200 Head Start Pajamas project (Luke $900, Clarno $300)
• December 2005 - $1,200 Head Start Pajamas project (Luke $1,200)
• December 2004 - $1,100 Clothing for need children (Luke $1,100)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Melton
Commissioner Dennis R. Luke
Date:
11/6/08
Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Michael M. Daly
All Three Commissioners
x
Head Start Pajamas project
2/1/09
$1600.00
Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Tax ID #:
City & Zip:
Telephone:
Email:
Soroptimist International of Bend
P.O. Box 1843
Contact Name(s):
Fax:
Patsy Vincent, Club President
None
Alternate Phone:
none
10/1/09
2/1/09
27-0010575
Bend, 97709
541-382-4580
pvincent0 l (a?clearwire. net
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By: Date:
TlPrlinPrl Rv• Tlate•
2009 Lottery Funds Grant Application (to Deschutes County)
Soroptimist International of Bend
P.O. Box 1843
Bend, Or 97709
Item #1: Applicant Organization
Soroptimist International of Bend is the oldest service organization in Bend, Oregon. We are
part of a worldwide organization whose mission is to help women and children. Our local club,
a 501-C3 non-profit organization, contributes to worldwide charities, through our parent
organization. Locally, we have several fundraiser projects during the year, and we help local
women's charities such as Saving Grace , the Women's Resource Center of Central Oregon,
Head Start of Bend/La Pine, Meadowlark Manor, Habitat for Humanity, and Neighborlmpacts'
Nancy's House facility. For more information, see our web site (sibend.org).
Item #2: Proposed Project
For the past 17 years, SI of Bend has been providing basic clothing needs for the Head Start
children of Deschutes County. The Bend SI club works with Betty Shuler, Director of Head
Start Neighborlmpact, to ascertain the approximate number of children enrolled in the current
year's Head Start program. The SI club then provides the cash funds for the Mountain View
High School Home Economics teacher to purchase enough fabric for one set of flannel pajamas
for each child. The fabric is distributed to the "home ec" classes at the school, and the teenage
students sew the pajamas, which gives them a sense of helping the community. The pajamas are
ready to be distributed to each child, through the teachers at the various county schools, in
October, the start of the colder weather, when the children need warmer clothing.
SI of Bend also purchases washcloths, underwear and socks to give to each child. In all of these
endeavors, the SI members and teachers are very diligent in their purchase of goods at sale prices
and asking retailers for a good deal.
In addition, during the course of the year, the club buys mittens and knit hats to give to the Head
Start children in October, for the winter months' needs. Many of the club members personally
buy mittens and hats to supplement the club's donation. Again, we try very hard to get the best
prices on these items.
Item #3: Timeline
The timeline for expenditures generally runs from early spring to purchase the flannel material,
since flannel then goes on sale, and then throughout the year, as bargains become available for
socks, hats, mittens, etc. The project is completed in early October, when the 192 pairs of
pajamas are delivered to the Head Start teachers for distribution to their students.
Item #4: Impact on Community's Economic Health
The Head Start Children of Deschutes County receive the full benefit of this program. The
children in need annually number about 192. There are two classes in LaPine with 17 to 20 kids
in each class, and similar size classes at Summit H.S., two classes at Bend H.S., Mountain View
H.S., and two classes at the school between Bond and Wall Streets, for an approximate total of
192 children.
Since SI of Bend provides these clothing needs to some of the underprivileged children in the
County, other public funds are freed up for use in helping needy families. The program also
gives the Mountain View Home Ec students the opportunity to personally do something positive
for the less fortunate by sewing the pajamas for the little kids.
Item #5: Communities or groups that will benefit
The Head Start Children, of course, benefit as they are the recipients of needed basic winter
clothing, and they love the flannel pajamas.
Hopefully, the experience of providing pajamas to these children in Head Start will give the
home ec students a sense of helping the community and will help them to grow up to be
productive and responsible citizens of our state.
Item #6: Anticipated Expenditures
Attached is a copy of the SI of Bend Budget for the year July 1, 2008 to June 30, 2009.. The
line item expense for Head Start is shown as $1600.00. The club's many years of experience
doing this program has shown the amount to be very close to the annual cost.
As indicated in the income budget, the funds for all of the community programs supported by SI
of Bend comes from our two main club fund raisers — the sale of Holiday wreaths and a theatre
night.. The net income generated each year from the wreath sales comes under pressure as more
and more organizations start competing wreath fund raisers.
SI of Bend augments its needs for funds through miscellaneous one-time fund raisers and also by
using existing cash reserves, which the club prefers not to do.
CONCLUSION: Approval of the grant request would allow the club to continue this Head
Start program in 2000, as well as being able to fund the other meaningful women and children's
programs already approved for funding in 2008-2009.
We appreciate your consideration. Please call me at 382-4580 if you have any questions.
Patsy Vincent
President
Soroptimist International of Bend, Head Start Program: 2007-08
Underwear & socks for boys & girls: $ 197.74
Flannel material for pajama project &
thread & bias tape 1,057.08
Hats & gloves for boys & girls 305.98
Washcloths 39.20
Total $1,600.00
Our Headstart program to help the children attending the Headstart classes has been
ongoing for approx. 17 years.
In September we purchase and distribute a few underwear and socks to each class to help
the teachers and students when the students have an "accident" while attending class. The
parents then wash them and return them to the teacher to be used again.
In November we give each student a stocking cap and gloves to wear during the cold
months. We try to buy them ahead when they are on sale. Wal-Mart has been most
helpful with this project.
The large project is the purchase of the flannel material for the pajamas. LuAnn Smith,
instructor at Mt. View High School sewing class has her students learn sewing by making
pajamas and then we distribute them to the HeadStart classes in LaPine and Bend. This
year there were 182 students. LuAnn says that this project also helps her students to be
more aware of Community Service. She has the pajamas ready for the students by
Christmas.
In the Spring (April) we purchase washcloths and make them into "bunnies" and put a small
bar of soap in each one. The teachers use these during their hygiene classes and give
each student one. These soaps are collected throughout the year from our members who
travel and have these small bars unused from the motels and hotels they stay in.
The teachers of these classes are most grateful for our help in providing these items for their
students. Many say that most of their students don't have much. We receive many "thank
you" from the students and their parents.
Thank you, Deschutes County Economic Development, and Commissioners Dennis Luke
and Tammy Baney, for helping us this year fund this project.
Soroptimist International Club of Bend
Annie Barlow & Pat Farris, Co -chairpersons
Headstart Program Project 2007-08
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Category Description Budgeted Actual Proposed Notes
'07-'08 '07-'08 '08-'09
SERVICE FOUNDATION BUDGET INCOME:
Carry-over [ begin year] = $ 8,304.39 $ 8,304.39 $ 4,871.20 }
CONTRIBUTIONS from members directly and others =
SIA- Founders Pennys =r $ - $ 97.56 $ 21.28 Goal $5.28 per member
Outside donations = $ - $ 1,600.00 $ -
SI- Pres. Appeal = $ - $ 354 .50 $ 20.00
SI- Quadrennial Project = $ - $ $ -
other SI Bend contributions =, $ -
$ 80.00 $ -
TTL c/o & contrib. =i $ 8,304.39 $ 10,436.45 $ 4,912.48
FUNDRAISING INCOME:
Theater Night (net income) = $ _ 2,500.00 $ 2,785.41 $ 2,500.00
Wreath Project (net income) _, $ 5,500.00 $ 5,338.67 1-$ 4,500.00 ' 1.
15 Other fundraisers (net income) _' $ - $ (250.00)! $ -
16 Mise =, $ $ 43.00 'Just Yell Fire
17 TTL Fundrais'g Net Inc. = $ 8,000.00 j $ 7,917.08 $ 7,000.00 1
18 TOTAL $ AVAILABLE = I $, 16,304.39 ' $ 18,353.531$ 11,912.48«< needs to match line 57
19
20 SERVICE FOUNDATION EXPENSES:
21 Local Awards & Educational: 1
22 Making a Difference of Women =�$ +
23 -- Violet Richardson Award = $
24 Pro -tech Award = $
500.00 $ 500.00 $ - local; given to charity of choice
500.00 $ 500.00 r$ 500.00 local; to teen volunteer in community
1,000.00 $ 1,000.00 $ 1,000.00 local; for vocational training.
- - local head of house -hold i
25 WOA [Women Opp. Awd.]
26
27 Local donations to:
$ I,500.00 $ 1,500.00 $ 1,500.00 ;for return to work skills
SUBTOTAL $ 3,500.00 ' $ 3,500.00 $ 3,000.00
28 COBRA = $ 1,000.00 $ I,000.00 L$
29 Habitat for Humanities $ 200.00 $ 189.50 $ -
30 Headstart = $ 1,600.00 ! $ 1,600.00 $ 1,600.00
31 MeadowLark Manor = $ 300.00 $ 300.00 $ 300.00
32 Meals on Wheels = $ 500.00 $ 500.00 $ -
33 Nancy's house = $ 1,000.00 $ 999.80 $ 1,000.00
34 Library/Neighbor Impact= $ 500.00 $ 500.00 $ 500.00
36 Undesignated Funds = $ 2,057.89 1 $ 810.00$ 1,015.98
I
37 Women's Resource Cntr. = $ 2,500.00 t $ 2,500.00 1 t
$ 1,800.00
38 SUBTOTAL =, $ 9,657.89 $ 8,399.30 1 $ 6,215.98
39 To S.I. Foundation 'Funds': t
Fellowship$16.50; I
40 Region Serv. Assmt. [req.] =i $
41 Founders Pennies & Pres Appeal $
42 SIA -"annual club campaign" = $
43
44
45
46
SIA- disaster relief = $
46.50 $ 46.50 _$ 46.50 Venture$15.,Vo-Tec$I5
452.06 $ - From donations above
Region $ for WOA & VR awds. and domestic violence
125.00 1 $ 125.00 $ 100.00 'projects' in region/Americas
$
- $
SI- Quad. project = $
SI- "Project Five -0'
2007-11 Project Sierra, A Family and a Future. Assists
250.00 $ 250.00 $ 100.00 orphaned & abandoned children in Sierra Leone.
=
$ 125.00 1 $ 125.00 $ 100.00 Voc. train g for women in undevel. countries
SUBTOTAL = $
546.50 $ 998.56 $ 346.50
47 Other Small Expenses: _
48 Awards Luncheon exp.= $ 200.00 $ 298.55 $ 200.00 ;awardees' lunches & flowers
49 Baby Shower Expenses= $ 50.00 ! $ 56.73 $ 50.00
50 Fundraising Committee= $ 250.00 j $ - $ - 1 For new project start-up j
51 - $ -
52
53
54
55
56
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Advertising= $ - j $
Administration expenses = $ 100.00 ! $
600.00 $
SUBTOTAL= $
TOTAL EXPENSES = $
Carry-over: fall of next yr. = $
TOTAL: Exp. & c -o = $
14,304.39 $
2,000.00 $
16,304.39 - $
229.19 $ 100.00 Corporation fee now $50 & OR $10
584.47 t $350.00 I
13,482.33 $ 9,912.48
4,871.20 $ 2,000.00 INeed in fall before fundraising begins
18,353.53 $ 11,912.48 « needs to match line 18
58 NOTE: On 8/25/08 the cornmittee met: in attendance: Sarah Elmer -Chum & Annie Barlow, Martha Rieb, Barb Borten, Bev Meyer and Patsy Vincent.
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
Date:
OCT 'Z 2006
oltiP
BEND SOROPTIMIST SERVICE FOUNDATION
PO BOX 1843
BEND, OR 97709-1843
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
27-0010575
DLN:
17053266732036
Contact Person:
KAREN A BATEY
Contact Telephone Number:
(877) 829-5500
Public Charity Status:
509(a)(2)
ID# 31641
Our letter dated September 2002, stated you would be exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue Code, and you would
be treated as a public charity, rather than as a private foundation, during
an advance ruling period.
Based on the information you submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not under consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
Publication 557, Tax -Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading.
Please keep this letter in your permanent records.
Sincerely yours,
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/C 3)