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Home My WebLink AboutGrant Request - La Pine Rodeo AssnFor: 8/18 Economic Development Fund Discretionary Grant Program Organization: La Pine Rodeo Association Organization Description:. Formed in 2002, the La Pine Rodeo Association is a non- profit organization dedicated to the operation of an annual rodeo, maintenance of the rodeo facilities, promote local youth participation in equestrian events and sponsor other community events contributing to the preservation of "our Western Heritage." Project Name: La Pine Rodeo Project Description: Dubbed "The Greatest Little Rodeo in Oregon," the annual La Pine Rodeo has been sanctioned by the Professional Rodeo Cowboys Association (PRCA). In 2008, there were 341 entries for the event. This grant request is for promotion of the event. In 2007, the total cost for advertising the event was $10,722.84. Project Period: July 6, 2009 Amount of Request: $4,500 Previous Grants: • September 2002 - $2,000 (Daly $2,000) • December 2002 - $8,900 (Daly $8,400; Luke $500) • May 2004 - $2,000 (Daly $2,000) • October 2004 - $4,000 (Daly $4,000) • May 2006 - $3,500 (Daly $2,000; Clarno $1,000; Luke $500) • March 2007 - $2,500 (Daly $1,000; Melton $1,000; Luke $500) • January 2008 - $1,500 (Daly $500, Melton $500; Luke $500) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - v, A:.LIc:chuic:-.ur!!. DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy 13ancy Commissioner Dennis R. Luke Date: 8-7.2008 x Fx Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Cottvnissioners x 14. Pine Rodeo 2009 6-I-2009 :4.500.00 Applicant/Organization: Address: Project End Date: F-6.2009 Date Funds Needed: Tax ID #• City & Zip: Telephone: I.4 Pina R4.81o0 .&uaooi;dtiori PO Box 674 Contact Name(5): Fax: Scott Monson 536-751)0 Alternate Phone: 420-98X9 Email: 4-1-20119 54-212584h I. hint 97739 1 536-7501 i'sneis62rnunsn.co u Ona separate :thcct, plcn is briefly an:cwcr the following questions; 1. f)escrihe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe ate proposed project or activity_ 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact thc community's economic health 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. 1f the grant will support an ongoing activity, explain how it will be funded in the future_ Attach: Proof of the applicant organization's non-profit status. Applicant may he contactul during thc review process and asked to provide, a complete. line item budget. Amount Approved: By: Date: Declined: s0'd By: Date: 9Ls9-9s9-1479 s!oN a311aiold NV a:6 800L '80;sn6mi La Pine Rodeo \\700" ;7*.Z 501(c) (3) non-profit organization EIN #54-2125846 To: Fax: FAX Dave Inbody Deschutes County Board of Commissioners 385-3202 Phone: 388-6570 From: Date/Time: # pages Re: Discretionary Grant Application — FY 2008-2009 cc: Florence Neis La Pine Rodeo Assn 8/8/2008 9:19 AM Dear Mr. Inbody: 11 (including cover page) Scott Morrison Attached is our discretionary grant application for next summer's rodeo. In the past we submitted our application in the spring; however, we were recently advised to submit our application earlier in the fiscal year (hence the submittal now). 1 faxed our 2008 grant report last month. If you have any questions, please call or email me. Thanks, Florence S Neis, Secretary La Pine Rodeo Association PO Box 674 La Pine OR 97739 Home/Fax (541) 536-5376 Gell (541) 410-6177 fs i is62cornsn.co n My Docs\Neis Cover Sheet Rodeo.doc 1.0.d 9M-989'079 siaN 03uaJold Wd LZ:6 8002 'go ;sn6nv 'A�i3!Jd La Pine Rodeo Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Dustin Crockett Treasurer 536-9471 Florence Neis Secretary 536-5376 Directors Tony Borba 815.8031 Tony DeBone 771-8725 Ken Gibson 536-8094 De Martin 536-1532 Cheri Stork 536-7758 Hod wells 536-5301 La Pine Rodeo Association "The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 501c(3) Organization EID *54-2125846 August 7, 2008 FAX 385-3202 Dave Inbody Deschutes County Commissioner 1300 NW Wall Street, Suite 200 Bend OR 97701 Re: Discretionary Grant Program Application Dear Mr. Inbody: Attached is our discretionary grant application and backup paperwork for FY 2008-2009. We recently submitted our report for 2007-2008. If you have any questions, please call me. The La Pine Rodeo Association fully appreciates the county's continued interest and support of our annual July 4th weekend rodeo. Sincerely, CC7)- Scott Morrison President 541.420.9889 P.O. Box 074, La Pine, OR 97739 • (541) 590-7500 E-mail info(d3lapinerodeo.com ZO'd 9L£9-9£9- LV9 siaN =uaJo13 lN`d LZ:6 9002 '80 }sn6ny 'Aepyd La Pine Rodeo La Pine Rodeo Association Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Dustin Crockett Treasurer 550-9451 Florence Neis Secretary 536-5376 Directors Tony Borba 815-8031 Tony De8one 771-8725 Ken Gibson 536-8094 De Martin 536-1532 Cheri Stark 536-7788 Rod Wells 536-5301 August 7, 2008 "The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 501(03) Organization EiN #54-2125846 item #1 Dage i The La Pine Rodeo Association was formed by a volunteer group in 2002, which soon formed a board of directors, became a non-profit organization. and drew up by-laws, conflict of interest policy, budgets, and committed themselves entirely to bringing awareness to La Pine and the grcnter South County Region in the form of the great American and Western tradition of a sanctioned rodeo. The rodeo has been in existence for the Inst six years as a sanctioned rgdcv following in the footsteps of Sisters Rodeo. This was the plan and dream of this group of volunteers. Sisters has taken years to achieve its goal as a PRCA sanctioned, nationally recognized and nationally sponsored event to central Oregon. La Pine Rodeo has clubbed itself, "The Greatest Little Rodeo in Oregon." and we are fast becoming just that We are surprisingly just a step below Sisters already in that we are and have been sanctioned by a Professional Cowboy Association for the last six years, the NPRA, and this was not an easy feat. The rodeo board has a mission and that is to get enough land to bring year- round equestrian events for the entire community. The horse clubs, the high school rodeo. the individual events related to rodeo would hive this available for all activities related to these things, year round! (Please see attached Mission Statement.) The rodeo is growing and becoming the place to be over theJuly 4`'' Weekend in Southern Deschutes County. In 2008 we had 341 entries; our rodeo is becoming quite popular amongst the NPRA. The Board of Directors is in the left hand column of this letter_ They are all volunteers and for the most part, work full time at their own jobs. They work tirelessly and unselfishly to bring this event to the community and for the awareness of La Pine and the Greater La Pine area. We would appreciate your time and help in our quest. Thank you. The La Pine Rodeo Board, Members and Volunteers P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo,com b0'd 9L69-969-13,9 siaN aouamid WV Li; 6 9002 '90 3sn6ny 'Aelyd Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Dustin Crockett Treasurer 536-9411 Florence Neil Secretary 536-5376 Directors Cony Borba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 De Martin S36-1532 Steven Small 536-6077 Cheri Stark 536-7788 Rod Wells 536-5301 La Pine Rodeo Association La Pine Rodeo is a 501C(3) Organization ID #S4-2125846 Item 111 page 2 La Pine Rodeo's Mission Statement The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of creating a non profit corporation dedicated to the implementation of the following board goals: 1. To create and implement an annual rodeo in the I.a Pine community for the purpose of providing entertainment, recreation and preservation of the great western tradition 01 rodeo_ 2_ To create and maintain a rodeo facility in Southern Deschutes County (La Pine Area) that can he used year round for organized and casual equestrian activities by the residents of the La Pine area. 3. To create and sponsor other community events that utilizes the rodeo facilities and contributes to the preservation of our Western Heritage_ 4. To stimulate interest and promote growth in the community of La Pine and southern Deschutes County. 5_ To encourage and promote our local youth to participate in equestrian and western events. 6. To create a non-profit corporation. 7. The non-profit corporation will be in charge of maintaining and organizing the rodeo facilities and the rodeo board will be the governing body. 8. To support any other lawful activity that is not for profit that can utilize the facilities and directly benefit the local community at Targe. P.O. Box 674, La Pine, OR 97739 . (541) 536-7500 E-mail info@lapinerodeo.com 90'd 9L£9 -9£9-I.179 s!oN a31-1aold INV LZ:6 8001; '80 Isn6ny `Aepyd La Pirie Rodeo La Pine Rodeo Association "The Greatest Little Rodeo in Oregon" Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Dustin Crockett Treasurer 536-9471 Florence Neis Secretary 536 5376 Directors Tony Borba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 Di Martin 536-1532 Cheri Stark 536-7788 Rod Wells 536-5301 August 7, 2008 La Pine Rodeo is a 501c Organization la *54.2125846 Items #2, The proposed project is the annual La Pine Rodeo held every year on or near the Fourth of July weekend. Thc timeline is June 1, 2009 through July 6, 2009. The project greatly showcases La Pine and provides an economic boost to this area every year. Every business in Southern Deschutes and Send area benefits from not only the thousands of visitors from the eight Western States and Canada, but from the 340+ cowboys, cowgirls and families traveling through from one rodeo to another on 'The Cowboy Christmas Weekend." The entire community of La Pine benefits from alf of the above, including the youngsters who take part and help oul each year. Please see the itemized list from 2008, describing the advertising expenditures. Thc rodeo 15 growing and becoming better known and in the future the Board would like to not only rely totally on sponsorships, but on having its own land and facilities that will keep the organization more fluid_ Thank you for your time and attention to this request. The La Pine Rodeo Association Scott Morrison, President P.O. Box 074, La Pine, OR 97739 • (541) 530-7500 E-mail info@iapinerodeo_com 90'd 9L£9 -9£9-1-b9 siaN a31-10.1013 INV LZ:6 9002 '90;sn6nv 'Al, pp LA PINE RODEO ADVERTISING 2008 Item #6 Item Cost PROGRAM GUIDES Day Sheets $ 111.06 Program Guide Printing $ 1,87625 Artwork_ 250.00 _ _ Complimentary ads (Pepsi, Shop Smart, Community 1st Bank, Septic Service, Wickiup Storage, Chamber of Commerce) $ 2,050.00 Program Guide giveaways (VIP/Guests) - 70 $ 210.00 Day Shoats giveaways (VIP/Guests) $ 50.00 Sub -Total: $ 4,547.31 Ads Sold_ $ 2,585.00 Total Expense: $ 1,962.31 POSTERS Printing $ 249.44 Total: $ 249.44 RADIO ADS Ticket Giveaways - Tough Enough to Wear Pink campaign $ 108.00 Ticket Giveaways - Portland/Eugene/local radio) $ 1,728.00 Total $ 1,836.00 Ticket Promos (Gift Certificates/VIP/Guests) $ 2,040.00 Total: $ 2,040.00 MERCHANDISE COSTS Merchandise cost $ 1.397.31 Merchandise giveaways (Rodeo Queen 9 items) $ 110.00 Tough Enough to Wear Pink board shims $ 200.00 Subtotal: $ 1,707.31_ Merchandise sold v $ 1,089.50 Total: $ 6.17.81 NEWSPAPER/CABLE ADS Portland paper (Bona Fide Country) $ 450.00 Central Oregon Horse Journal $ 174.25 _ Frontier Advertising $ 108.00 Christmas Valley Tourist Guide $ 60.00 Newberry Eagle $ 341.25 Crestview & Chambers cable stations $ 91.00 Total: $ 1,224.50 Deschutes County Grant Application Report 7/22/2008 LO'd Page 1 of 2 (includes cover/poster ads) (includes consultant fee $250) 9L£S-9£9- Lb9 siaN aouaiold INV LL:6 800L X80 }sn6ny '/ epud LA PINE RODEO ADVERTISING 2008 Item #6 Item Cost WEB SITE Little d Technolody $ 650.00 Total: $ 650.00 RODEO QUEEN EXPENSES $ 1,379.00 Total $ 1,379.00 TICKETS Frontier Advertising (printing) $ 279.57 Total: $ 279.57 MISCELLANEOUS COSTS FOR OTHER PRINTED ADVERTISING Flyers, brochures, membership letters, float decorations $ 350.00 Invoicin:/accountin: and mailin: Costs $ 134.21 Thank You letters $ 63.00 Total: $ 484.21 TOTAL EXPENDITURE: $ 10,722.84 Figures based an actual expense per Treasurer's Report, tallies kept by Sharon Small, Coordinator of Merchandising, and estimates by Florence Neis, Secretary Deschutes County Grant Application Report 7/22/2008 80'd Page 2 of 2 9L6G 969-6PS siaN aouaJold WV Lir:6 8002 '80Isn6ny 'deo!-Id Secretary of State Corporation Division 255 Capitol Street NE, Suite 151 Salem, OR 97310-1327 Phone!(503)ass-2200 Fax:(503)378- 4381 www.filinginoregon.com Registry Number: 173971-91 Type: DOMESTIC NONPROFIT CORPORATION LA PINE RODEO ASSOC. PO BOX 674 LA PINE OR 97739 Acknowledgment Letter The document you submitted was recorded as shown below. Please review and verify the information listed for accuracy. If you have any questions regarding this acknowledgement, contact the Secretary of State. Corporation Division at (503)986-2200. Please refer to the registration number listed above. A copy of the filed documentation may be ordered for a fee of $5.00. Submit your request to the address listed above or call (503)986-2317 with your Visa or MasterCard number. Document ARTICLES OF AMENDMENT Filed On Jurisdiction Nonprofit Type 05/02/2005 OREGON PUBLIC BENEFIT WFTH MEMBERS Name LA PINE RODEO ASSOC. Principal Place of Business Registered Agent PO BOX 674 TEDD A ANDERSON LA PINE OR 97739 53335 ALICE DR LA PINE OR 97739 Mailing Address President PO BOX 674 LA PINE OR 97739 Secretary JO ANN ANDERSON PO BOX 674 LA PINE OR 97739 SHAMAR ACI( 05/0212005 TEDD A ANERSON 53335 ALICE DR LA PINE OR 97739 50'd 9L69-9£9-1479 siaN aouoiold Wv LZ:6 9002 '90 }sn6nv 'AeNd Rp„r^ 27 05 01:51a Ted & .TAnn gr+dersan REGlsntr Nurse= 541-535-92Q2 p-2 Phone: (503) 988-2200 , Fax: (503)17'8-43o1 Artldes or AmendmenR-6usitnessIProfessionaI1Nonprofit secretary or Stale cwponvUoa Division 755 Capitol 61 HE, Sullt 151 Salem, OR 87310-1327 RHnglnOregnn.ccm Cheat She appropriate box mew: ❑ SU$lNESS/PROFESSIONAL CORPORATION �e one 1.2.3.4,s 7) OFiT CORPORATION (Covietr rob 1, 2. S. 8.5.7) In accordance wOh Oregon Ravpced Statute 192.410-192.490, the In1onnatlon on tats application Is public record. We must relcaae (his Information to afl pastas tiporl request and kali be pastae on our webalta. Please TOO or Pant Lep* hn 15lext Ntk. FILED MAY '0 2 2005 OREGON SECRETARY OF STATE 1) NAME OFCORP�ORAIrdi PR cse A/AE1�K sakr. L. / ' i' _' J {► 2) Sra1S TNEAittJCiE bluw.Re(s) AMD esr coR114 THE ART1OLE(e) A3 i r w Aelerrom Tfl Rt'AD. (Adedt a =pawls a teot a neeeseary.) For office use ar►1 r� 3) THE AI E'NDNENrWAa AttOPTED ON: (rt mora Ise ern emY1dtrr mi was ah44, ar dans or aeepeen al cad' .nm' bot) Ot7RPC RA710N ONLY 4) QHBCK IM AirYROPCuive ferayseme(T D Shareholder amen was required to adopt the amendment(s). The vote yeas as follows: aaeq WOM. a styli MO*, er eerie eJdatAto ,Arrored binned Pim a rt FOR Nnbrd ,m ort AMMO %PIP wined btsare PIMP to 0e era mum YR* Shai0hotder:Won Was not sequined 10 adopt Are amandment(s). The amendment(s) was adopted by the beard of directors without sharebeiletr action. ❑ The oorporsion has not issued arty shares of stock shareholder action was not 'watered 10 adopt the amendrnenl(s). The amendment(s) was adopted by the Incorporators or by the board Of directors - 6) E1sCtrn s signature HOHP,pORT COrtPORATlON ONLY 5) CHEc( THE APPROPRIATE STATEMENT ( emberahip approve! was not requited. The amandisent(5) was approved by a sut6dant vote of tate board of d)racam a or Incorporators. Membership approval was melba' marabou/hip vole was es Mows: Ow(sa w.ee.d to %WO Namara aeuea u /0 riunhud yeas Wtawa tereirer vane PO AC As4"., r yaws ail FOR PIMP to 0e era mum YR* Prinli6 Name TIM 113 may. '2m4) - �.1Or�•_ — Repaid Ap011043 FPI ase No Fra for Nonprofit Tyne cones Ouse Qedmtelon Cosy (QPrrtrrt $ PIna Rai ate ttarrrerawase. Pima peke dwacanatd. b Corporation OivWon.• Nott Fos okay 136 p.1d4.3i MSA Of MaKwCaia lie MI WOW end aplrstian area AntM Mt Rammed aromas/2m aromas/2mureal formaproMolora o- -26-Zoo — y(ETD 0vd 9L£9 -9S9- 4179 s!aN aouaio1� „or— INV Lz:6 8002 '80 )sn6ny 'X(¢pu� Rpr. 27 05 01:51a Ted & JoRnn Rnderson S41-S3S-9202 p_4 La Pine Rodeo Association F.O.BOX 674 LA PINE, OREGON 97739 fiihi # 54-2125846 Article 8, Dissolution Clause for La Pine. Rodeo Assoc April 21, 2005 In the event of the liquidation, dissolution, or termination of the corporation, any assets and property remaining after payment of creditors and necessary expenses of liquidation, dissolution or termination shall be distributed to an organization for a public or charitable purpose, a religious corporation, the United States, or to an organization which is recognized as exempt with the meaning of section 501( c )3 of the Internal Revenue Code of 1986, or the corresponding section. of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose in the manner determined by the Board of Directors. Tedd Anderson, President Larry Pearce, Vice President Jim Court, Treasurer Jo Ann Anderson, Secretary April 21, 2005 9L69-969-079 siaN aD1.12J01d INV LZ:6 8002 '90 3sn8nv (r pud