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Home My WebLink AboutGrant Request - Oregon High School Equestrian TeamEconomic Development Fund Discretionary Grant Program Organization: Oregon High School Equestrian Teams (OHSET) Organization Description: OHSET promotes programs fostering horsemanship education, sponsor activities to encourage interscholastic participation and to have cooperative, adult -supervised leadership for students in grades 9 to 12. Students represent their schools in a variety of individual and team events. Project Name: Oregon High School Equestrian Teams State Championship Project Description: Grant funding will be used in support of the state championship, which will be held in Redmond may 14 - May 18. Project Period: May 25, 2008 Amount of Request: $4,000 Previous Grants: None 01" ES fit ❑ Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: Mav 7. 2008 Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners Oregon High School Equestrian Teams State Championship May 15, 2008 $4,000.00 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Oregon High School Equestrian Teams (OHSET) c/o PO Box 967 Contact Name(s): Fax: Candi Bothum 541-504-0151 Alternate Phone: 541-548-0573 Mav 18. 2008 May 25, 2008 or sooner 93-1238799 Redmond, OR 97756 541-419-6350 Candiaothumidaol.com On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: Lottery Funds Grant Application May 8, 2008 Oregon High School Equestrian Teams 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Oregon High School Equestrian Teams (OHSET) is a non-profit organization. The purpose, as stated in the by-laws, is "to promote continuous growth in programs fostering horsemanship education, sponsor activities to encourage interscholastic participation and to have cooperative adult supervised leadership for all students in grades 9 through 12 who are desirous to participate regardless of race, creed or national origin and meet the association rules, constitution and bylaws." In brief, OHSET is an organization that provides youth an opportunity to represent their school, as an athlete, while riding or handling one or more horses. The meet and championship opportunities include individual and team participation that may be timed, performance and/or cattle events. It's a diverse and unique opportunity. The organization is lead completely by volunteers. There are eight districts, each district is lead by a district chair. Each district hosts 3 "district" meets, allowing athletes the opportunity to compete in various events. Those district chairs along with an adult representative and youth representative from each district and state officers, including a chair, vice chair, rules and judges chair, make up the state board. This body is responsible for assembling and updating the rule book, keeping judges educated, and designing class specifics fol each event. As well as the administration and cooperation through high schools around the state. The board manages volunteers, enforces rules and works as a team to provide outstanding opportunities to student athletes. Athletes qualifying through the prescribed process, then have an opportunity to compete at the state championship in events which they qualify. 2. Describe the proposed project or activity. This is the state championship. There are athletes who have qualified from across the state. Anywhere from 75-100 in each of the eight districts. Athletes qualify for state championship by being 1st, 2nd or 3rd or in the top 10% overall in their district, using all 3 meets to determine total scores. 3. Provide a timeline for completing the proposed project or activity. Athletes move into Redmond beginning Wednesday, May 14 and move out on Sunday, May 18. Candi Bothum Page 1 5/8/2008 OHSET Lottery Funds Grant Application May 8, 2008 Oregon High School Equestrian Teams 4. Explain how the proposed project or activity will impact the community's economic health. Literally, hundreds of room nights have been secured. The RV camping area at the fairgrounds also is host to many participants. Additionally, several athletes and their families will be staying on-site at the fairgrounds. Over 650 athletes, their families and coaches, as well as 700 horses will attend the state championship meet. The impact on retail, including fuel, groceries, restaurants, hotels and recreation opportunities will be proportional. 5. Identify the specific communities or groups that will benefit. The Redmond community will be the greatest benefactor. However, several hotel room nights have been secured in Bend and various retailers in the Bend area are contributing to the event in order to draw some of the shopping and recreational impacts. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. This is the 2°a consecutive year for Deschutes County to host the state championship. It's expected to return in 2011 and 2012. Last year all of our stall bedding and most trucking was donated by local mills and truckers. Unfortunately, that is not possible this year. Simply finding enough shavings to use for bedding for the 751 stalls has been quite challenging. I have secured shavings in bulk as well as bagged in order to accommodate our needs. Four bulk loads at a reduced cost, including trucking at $1,200 each and 600 bags of shavings at $4.50 each (approximate, don't have final numbers yet because of the difficulty acquiring all I have requested) equals $7,500 additional expense to the organization. While bedding was budgeted, the expected cost was much less. The proposed expense budget is $86,000 for the event with a $57,000 offset for income from stall fees and sponsorships. Additional income to pay for the event is generated by an annual statewide raffle and by athlete fees. Candi Bothum Page 2 5/8/2008 OHSET INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: APR 18 2001 OREGON HIGH SCHOOL EQUESTRIAN TEAMS INC C/O LUANNE BOETTIGER 36887 WALLACE CREEK RD SPRINGFIELD, OR 97478 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1238799 DLN: 17053343032000 Contact Person: PATRICE WHANG Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Form 990 Required: Yes Addendum Applies: No ID# 95083 Based on information supplied, and assuming your o erations will be as stated in your application for recognition of exemption we have determined you are exempt from federal income tax under section 50,(a) of the Internal Revenue Code as an organization described in section 501(c)(3). We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described in section 509(a)(2). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. 'If you have any questions about excise, employment, or other federal taxes, please contact your key district office. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(2) status, a grantor or contributor may not rely on this determination ifhe or she was in part responsible for, or was aware Letter 947 (DO/CG) State Officers Horne Get Started Registration Calendar Information History Officers Districts Schools Judges Events/Patterns Fund Raisers Rule Book Co-op Info Insurance Results Sponsors Scholarships Alumni Links Treasurer Report Login tql6110 horse ottrIr ., 7 Oregon High School Equestrian Teams State Officers Details found: Page lof 1 Linda Crawford State Chair Committees: Insurance forthay@frontiernet. net 541-597-2899 Chris Dinsmore Registration Secretary Committees: dinsmore_chris@yahoo.com 503-678-6595 Karen Friend Points Chair Committees: Points friends@outlawnet.com 541-923-2119 10 Elaine Brotherton Research & Development Committees: elaine.brotherton@farweststeel.com 541-998-6298 http://www.ohset.com/infoiboard_list.php Quick jump: State Officers Records Per Page: r20 _{ Candi Bothum Vice Chair Committees: Judges equineconnect@aol.com 541-548-0573 Mike Ballini State Treasurer Committees: mballini@aol.com 503-632-3948 Lisa Gibson Scholarship Committees: Scholarship Imgibson@comcast.net 503-654-0471 Page 1 of 2 Susan Calhoun Recording Secretary Committees: daizymays@yahoo.com 541-597-2062 Jodi Puckett Rules Chair Committees: Rules cljfarm@bctonline.com 503-632-4230 JoAnn Oswald Sports Liaison Committees: oswaldd99@yahoo.com 503-623-6559 5/8/2008