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HomeMy WebLinkAboutGrant Request - SOAR ScholarshipEconomic Development Fund Discretionary Grant Program Organization: Sisters Organization for Activities and Recreation (SOAR) Organization Description: This organization is a park and recreation district in the Sisters area that offers more than 300 different sports, recreation and child care programs to more than 3,000 children annually. Project Name: Scholarship for Youth Activities and Childcare Project Description: This grant is intended to provide scholarship funding for the SOAR Clubhouse program. This program provides child care services after school and all day services during the summer to an average of 30 children each day. These funds will cover the program fees associated with the program for families who can't afford it. Each year, about $9,000 has been raised for the scholarship program. Due to current economic conditions, it is expected that $15,000 in support will be requested. Project Period: July 31, 2008 — June 30, 2009 Amount of Request: $2,000 (Total grant requests for program $17,000) Previous Grants: • August 2000 - $3,000 Activities Building (DeWolf $1,500, Swaringen $1,500) • August 2001 - $1,000 Geotechnical Fee (Luke $1,000) • August 2007 - $1,500 ARTS Discovery (Luke $500, Daly $500, Melton $500) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: • UO$ Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners Svr,olaYsl. (:,a`-or-`ioute'l ;.neo• C 7.\ •goaa ,ODO •00 Applicant/Organization: Address: Project End Date: Date Funds Needed: S i sci-mrs Or SC T r—uxki c(' 12N141fV43rR .R-c.•rt.:l;sl Lss Contact Name(s): Fax: Car ice_ c�X2CiJ� re ctc� Alternate Phone: Tax ID 11. City & Zip: Telephone: Email: C.•'30•cncl 7. 31. :00•$ 93, 11`--i 197 5► c1?7Sei 5-V1. ,04::1 Carrie. rucmoul,txti • On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: Commissioner Tammy Melton Deschutes County Board of Commissioners 1300 NW Wall Street Bend, Oregon 97701 July 7, 2008 Dear Commissioner Melton, We would like to thank you for the opportunity to submit this proposal for a grant from the Deschutes County Economic Development Fund — Discretionary Grant Program. We would like to request a grant in the amount of $2,000.00 for scholarships for youth recreation, enrichment and childcare programs. SOAR (Sisters Organization for Activities and Recreation) is the park and recreation district in the Sisters area. Each year we offer over 300 different sports, recreation, enrichment and child care programs, serving over 3000 children annually. The District is governed by a board of five elected board members and managed by professional staff. In addition to providing a wide variety of recreation and enrichment programs for youth we also provide child care programs for children from 4 to 12 years old. The SOAR Clubhouse program operates year round and provides full day child care from 8:00 am to 6:00 pm, Monday — Fridays. We provide after school care and all day care during the summer and on no school days. Many families in our community are dependent on the SOAR programs for their child care needs. The Clubhouse program serves an average of 30 children each day. Approximately 150 kids participate in a wide variety of SOAR programs on a daily basis. With the down turn in the economy many families are not able to pay the program fees to assure that their children are safe and supervised while they are at work. This summer we are seeing an increase in requests for scholarships from families who need assistance with program fees. Many families in our community work in lower paying, service sector jobs throughout the County. The SOAR programs are designed to meet the needs of children and the schedules of parents who work. By providing families with safe programs for their children, parents are able to work and be productive and not have to worry about their children or patch together unreliable child care arrangements. In past years we have raised about $9,000.00 annually to support our scholarship fund. This year, because of the slow economic situation, we anticipate we will need to raise $15,000.00 to support scholarship requests. Following is a list of grants that we are seeking for the scholarship fund. P.O. Box 2215 • Sisters, Oregon 97759 Phone (541) 549-2091 • (541) 549-4177 • Fax (541) 549-0997 Your support of the SOAR Scholarship Fund would help many families in our community and assure that their children can participate in safe, supervised programs while they are at work. As you know, access to affordable, quality child care is a primary concern of all working parents with children. The scholarship program will help make these important programs accessible to all families in our community. Your support would help us to serve even more children in the Sisters area. Thank you for considering this request. Please feel free to contact me if you have any questions or need additional information. Executive Director C+� Source Amount Requested Status Deschutes County Commissioner Melton $ 2,000.00 Deschutes County Commissioner Daley $ 2,000.00 Deschutes County Commissioner Luke $ 2,000.00 Every Kid Fund $ 2,000.00 Pending City of Sisters $ 5,000.00 Received Kiwanis Club of Sisters $ 2,000.00 Received Rotary Club of Sisters $ 1,000.00 Pending TOTAL Grant Requests $17,000.00 * *Not all grant requested maybe funded Your support of the SOAR Scholarship Fund would help many families in our community and assure that their children can participate in safe, supervised programs while they are at work. As you know, access to affordable, quality child care is a primary concern of all working parents with children. The scholarship program will help make these important programs accessible to all families in our community. Your support would help us to serve even more children in the Sisters area. Thank you for considering this request. Please feel free to contact me if you have any questions or need additional information. Executive Director C+� INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: Nail 1120014 SISTERS ORGANIZATION FOR ACTIVITIES AND RECREATION C/0 TOM COFFIELD DIRECTOR PO BOX 2215 SISTERS, OR 97759-2215 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1214147 DLN: 601256003 Contact Person: STEPHANIE L JONES Contact Telephone Number: (877) 829-5500 Our Letter Dated: August of 1997 Addendum Applies: No ID# 31395 This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a)(1) organization. You are required to make your annual information return, Form 990 or Form 990 -EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax -Exempt Status for Your Organization, or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is'.;an integral part of this letter. Letter 1050 (DO/CG) -2 - SISTERS ORGANIZATION FOR ACTIVITIES Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Steven T. Miller Director, Exempt Organizations Letter 1050 (DO/CG)