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HomeMy WebLinkAboutGrant Request - Sunriver ChamberEconomic Development Fund Discretionary Grant Program Organization: Sunriver Area Chamber of Commerce Organization Description: Established in 1986, this organization works to enhance the "economic vitality" of the Sunriver community through alliances and collaboration. There are currently 205 members including local businesses, non-profit organizations, government agencies and individual residents. Project Name: Operations Project Description: Previously, the organization had received $2,345 per month from the Central Oregon Visitors Association (COVA) to offset expenses associated with the visitor center in Sunriver. In June 2007, these funds were reallocated to the Sunriver Marketing Alliance. These grant funds will be used to cover operating expenses for the organization until the end of 2008. A request has been made to re-establish funding through COVA beginning in 2009. The organization will also receive funding through memberships and fundraisers. Project Period: Oct. 15, 2008 — Dec. 31, 2008 Amount of Request: $12,586 Previous Grants: None { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 12/5/08 Project Name: Project Beginning Date: Amount of Request: Commissioner Michael M. Daly All Three Commissioners X Sunriver Chamber Operations 10/15/08 $12,586.00 Applicant/Organization: Address: Project End Date: Date Funds Needed: Sunriver Area Chamber of Commerce PO Box 3246 Contact Name(s): Fax: Dennis Smeage, Pres & CEO 541-593-3581 Alternate Phone: Tax ID #• City & Zip: Telephone: 541-410-0449 Email: 12/31/08 By 12/31/08 93-0947256 Sunriver, OR 97707 541-593-8149 dsmeage@sunriverchamber. com On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Declined: By: Date: Date: DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Sunriver Area Chamber of Commerce 12/05/08 Describe the applicant organization. The Sunriver Area Chamber of Commerce was formed in 1986 to "enhance the economic vitality of the Sunriver community through strategic alliances and collaborative efforts with appropriate entities, through an understanding of the community's lifestyle and economic trends, and through professional excellence in its programs, activities and operations." The Chamber currently has 205 members comprised of local businesses, nonprofit organizations, government agencies and individuals in the community. It is governed by a 15 -member board of directors, all of whom are volunteers and members of the Chamber. The board is vested with the responsibility of governing the Chamber, including but not limited to policy-making, control of the Chamber's assets, oversight of its financial activities and records, supervision of its business operations, supervision of paid staff and volunteers, and compliance with all applicable state and federal laws and regulations. The Sunriver Area Chamber carries out its mission and purpose with a broad program of communication, education, advocacy and information dissemination that represents the interests and priorities of its members as well as the community at large. This includes a weekly E -News update on local issues and events that impact the business community and a monthly Business Intelligence Report that keeps Chamber members abreast of emerging trends in business and best practices. A monthly Business After Hours, hosted by member businesses, gives Chamber members the opportunity to network and interact with their peers as well as with representatives of our local community. The Chamber holds a series of Business Forums that use outside experts to inform and educate business owners and managers about various aspects of operating their businesses more efficiently and effectively. The Chamber also presents Community Forums that address issues that impact the community a large. In 2008, for example, a series of Community Forums presented periodic updates on the status of the redevelopment of the Sunriver Village Mall and updates on local transportation (highway) improvements. The Sunriver Area Chamber has carried out its advocacy role by being proactive in supporting the redevelopment of the Sunriver Village Mall, by participating in the Deschutes County Committee on Recreation Assets, by collaborating with other Central Oregon Chambers of Commerce on regional issues, and by acting as an advocate for individual businesses and/or groups of businesses in dealing with various impacts on their operations. Economic development activities carried out by the Chamber include participation in the development and implementation of a regional "Best Buyers Market in 20 Years" real estate marketing campaign in collaboration with other Central Oregon Chambers, Builders Association, and Real Estate and Mortgage Professionals Associations. The Sunriver Area Chamber also mounted a "JELD-WEN Connection" marketing promotion to help drive JELD-WEN Tradition tournament traffic to the Sunriver Village Mall and its businesses during this year's tournament. Lastly, the Sunriver Area Chamber operates a 1,700 sq ft visitor center which is the primary source of information for visitors and potential visitors. Various brochures, flyers, booklets, maps and other printed materials are available that provide information about local and regional lodging, recreational activities, personal and home services, retail shopping and resources for both visitors and the local residents. The visitor center also answers visitor requests for information via telephone, email and regular mail. Over the most recent 12 -month period, more than 1,100 visitor packets were mailed and an additional 1,100 phone, e-mail and walk-in requests were processed by visitor center staff. Describe the proposed project or activity and its timeline. Prior to June 2007, the Sunriver Area Chamber was receiving $2,345 per month from the Central Oregon Visitors Association (COVA) to help offset the expenses of operating the visitor center in Sunriver. With the formation of the Sunriver Marketing Alliance, this funding was reallocated to the marketing and promotional activities of the Alliance. Since June 2007 when COVA funding ceased, the Sunriver Area Chamber has tried to operate the visitor center at the same level of activity using funds from its operating budget and reserves. Trying to do this for nearly 18 months with no additional financial support has resulted in a complete depletion of the Chamber's cash reserves and a significant strain on its ability to continue to operate. We now find ourselves in a deficit situation with no money to cover payroll, office rent and other operational expenses through the end of the current calendar year. We are seeking a one-time grant to finance our current deficit and enable the Sunriver Area Chamber to continue operating through the end of December 2008. As shown on the attached schedule, we would need a total of $12, 586.00 to cover our operating expenses through the end of this year. We have made a formal request to COVA for reinstatement of funding for the Sunriver Area Chamber's visitor center beginning in January 2009. Assuming that this financial support is forthcoming, our Chamber will be able to continue providing visitor center services and services to our members in 2009. (Member programs are financed through proceeds from our half-year membership drive in January, annual dinner auction in early March, golf tournament in early June, and annual membership renewals in July.) How will the project impact the community's economic health and who will it benefit? The operation of Sunriver's visitor center plays an important role in attracting new visitors to Sunriver and enabling all visitors to access lodging, recreation and other information that will make their stays enjoyable and memorable. This, in turn, leads to repeat visits and word-of- mouth promotion of Sunriver to other potential visitors. From the standpoint of the business community, the Chamber provides valuable services to its members in the areas of communication, education and advocacy. These are daily ongoing activities that local businesses depend on for their existence. It is highly desirable that the Sunriver Area Chamber of Commerce be able to continue its valuable services to visitors and the local business community. 2 Itemize expenditures and describe how grant funds will be used. Grant funds will be used to cover the basic daily operating expenses of the visitor center and the Sunriver Chamber. Since the Chamber has not been able to pay these expenses since mid- October, the grant funds would cover these expenses for the period October 15 through December 31, 2008. A breakdown of these expenses is attached. As noted above, the Sunriver Area Chamber anticipates receiving funding from COVA beginning in January 2009. In addition, the Chamber's other revenue-producing activities (membership dues, dinner auction, golf tournament, etc.) will provide the monies needed to deliver the required services to our members in 2009. 3 Sunriver Area Chamber of Commerce Projected Expenses - October 15 through December 31, 2008 Oct Nov Dec Telephone & Internet pd 200.00 200.00 Computer Lease pd 94.00 94.00 Photocopier Lease pd 269.00 269.00 Office Space Lease pd 1,186.00 1,186.00 Utilities pd 221.00 221.00 Workers' Compensation Insurance (annual premium) 0.00 0.00 188.00 Payroll (exempt staff) 1,500.00 3,000.00 3,000.00 Employee Benefits (health care) pd 160.00 160.00 Employer Payroll Taxes 126.00 256.00 256.00 Total Expenses 1,626.00 5,386.00 5,574.00 TOTAL EXPENSES FOR PERIOD 12,586.00 4 INTERNAL REVENUE SERVICE DISTRICT DIRECTOR 2 CUPANIA CIP,CLE MONTEREY PARK, CA 91755-7406 Date: FEB 2 B 1996 SUNRIVER AREA CHAMBER OF COMMERCE, (INC) P.O. BOX 3246 SUNRIVER, OR 97707 Dear Applicant: 1 DEPARTMENT OF THE TREASURY Employer Identification Number: 93-0947256 Case Number: 956025058 Contact Person: TYRONE THOMAS Contact Telephone Number: (213) 894-2289 Internal Revenue Code Section 501(c)(6) Accounting Period Ending: December 31 Co Required: Addendum Applies: Yes Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(a) of the Internal Revenue Code as an organization descrised it see section indicated above. Unless specifically excepted, You are I ie for taxes under the Federal Insurance Cont::itutions Act (social e_ei:ity taxes) for each employee to whom you pay $100 or more during a caleneuues year End, unless excepted, you are also liable for tax under the Federal Unemolent Tax Act for each employee to whom you pay $50 or more during a calendar quarter if, during the current or preceding calendar year, you had one or more employees at any time in each of 20 calendar weeks or you paid wages of $1,500 or more in any calendar quarter. If you have any questions about excise, employment, or other Federal taxes, please address them to this office. If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status. In the rase of an amendment to your organiza- tional oc mens -, bylaws, please send ;y of the amended document or bylaws. .. .,_ r+ .. _. ` - : cu '. n your name or address. In the heading of this letter we have indicated whether you must file Form 990, Return of Organization Exempt From Income Tax. If Yes is indicated, you are required to file Form 990 only if your gross receipts each year are normally more than $25,000. However, if you receive a Form 990 package in the mail, please file the return even if you do not exceed the gross receipts test. If you are not required to file, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual ncco>>ntinp period, A penalty of $10 a day is charged when a return is filed late, unless there is reasonable cause for the delay. 'ow,w eo, the maximum penalty charejed cannot exceed $5, 000 or 5 per - Letter 948 (DO/CG) SUNRIVER AREA CHAMBER OF cent of your gross receipts for the year, whichever is less. This penalty may also he charged if a return is not complete, so please be sure your return is complete before you file it You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we have indicated in the heading of this letter that an addendum applies, the o c'.°sed addendum is an integral part of this letter. Because fni,-1 letter could help resolve any questions about your exempt status, you shoui '. heep it in your permanent records. It you ha, e airy questions, please contact the person whose name and telephone number are shown in the heading of this letter. OUTS, //!. Richard R. Orosco District Director Letter 948 (DO/CG) Business Registry Business Name Search OREGON SECRETARY OF STATE ►� Page 1 of 4 Corporation Division Business Name Search New Search Printer Friendly Business Entity Data 12-05-2008 09:23 Registry Nbr Entity Entity Jurisdiction Registry Date Duration Date Renewal Date Type Status CSZ 051430-86 DNP ACT OREGON 10-28-1986 Entity Name SUNRIVER AREA CHAMBER OF COMMERCE (INC.) Foreign Name Non Profit Type , MUTUAL BENEFIT WITH MEMBERS New Search Printer Friendly Associated Names Type PPB PRINCIPAL PLACE OF BUSINESS Start Date 'POBOX 3246 Addr 1 BLDG 5 Addr 2 SUNRIVER VILLAGE MALL CSZ SUNRIVER OR 97707 1 I Country 'UNITED STATES OF AMERICA Please click here for general information about registered agents and service of process. 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