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Home My WebLink AboutLa Pine Park-Rec Loan RequestDESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: 9-2-2009 Please complete all sections above the Official Review line. Department: Contractor/Supplier/Consultant Name: Contractor Contact: Type of Document: Tony DeBone 'Administrative Services La Pine Parks and Recreation District Contractor Phone #: Grant for Building Improvements (541) 536-1079 Goods and/or Services: The loan will be for capital improvement projects to improve existing facilities in support of public safety. . Background & History: In 2008, a $8,637 grant was provided for repairs necessary to obtain a certificate of occupancy. Since that time, the La Pine Parks and Recreation District has passed a levy that will provide enough funding to repay this loan. The loan will allow these improvements to take place now, instead of waiting several months for revenue from the new levy. A fire alarm system is the final capital improvement in a series of repairs required to facilitate the receipt of a permanent certificate of occupancy for the White School building. An electrical upgrade to the Rosland campground will replace a sub -standard installation of the power supply line to the well pump house. This electrical upgrade will also facilitate the addition of new public restroom facilities planned for the summer of 2010. Agreement Starting Date: 10/1/2009 Annual Value or Total Payment: $13,562 Ending Date: Insurance Certificate Received check box) Insurance Expiration Date: Check all that apply: RFP, Solicitation or Bid Process Informal quotes (<$150K) ® Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) II 6/30/2010 Funding Source: (Included in current budget? ® Yes 1 1 No If No, has budget amendment been submitted? 1 Yes 1 ] No Is this a Grant Agreement providing revenue to the County? 1 1 Yes ® No 9/2/200' Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant -funded position so that this will be noted in the offer letter: ❑ Yes I J No Contact information for the person responsible for grant compliance: Name: Phone #: Departmental Contact and Title: Administrator Dave Inbody, Assistant to the County Phone #: 322-7697 Department Director Approval: Signature Date Distribution of Document: Who gets the original document and/or copies after it has been signed? Include complete information if the document is to be mailed. Official Review: County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ) Legal Review Date Document Number 9/2/2009 PROMISSORY NOTE DATE: September 2, 2009 PROMISOR: La Pine Parks and Recreation District PO Box 664 La Pine, Oregon 97739 PROMISEE: Deschutes County 1300 NW Wall St. Bend, Oregon 97701 FOR VALUE RECEIVED, Promisor promises to pay to Promisee, at Promisee's order, the sum of thirteen thousand, five hundred, sixty-two dollars ($13,562.00). Principal shall be payable by June 30, 2010. Borrower: Principal: Interest rate: La Pine Parks and Recreation District $13,562.00 0% until December 31, 2009 3.5% January 1, 2010 to June 30, 2010 Term: 9 months Maturity Date: June 30, 2010 Payment check to: Deschutes County Finance Department Deschutes Services Building 1300 N.W. Wall Street Bend, Oregon 97701 1 Acceleration. If Promisor abandons, terminates or ceases operations as an animal shelter on the Property located at the above address, Promisee may exercise its option to accelerate payment of this Note upon such occurrence or default by Promisor regardless of any prior forbearance. 2. Disputes. With respect to any dispute relating to this agreement, or in the event that a suit, action arbitration, or other proceeding of any nature whatsoever, including, without limitation any proceeding under the U.S. Bankruptcy Code and involving issues peculiar to federal bankruptcy law, or any action seeking a declaration of rights, is instituted to interpret or enforce this agreement or any provision of this agreement, the prevailing party shall be entitled to recover from the losing party its reasonable attorneys' fees and all other fees, costs, and expenses actually incurred and reasonably necessary in connection therewith, as determined by the judge or arbitrator at trial or other proceeding, or on any appeal or review, in addition to all other amounts provided by law. La Pine Community Clinic, LLC 12-11-(r3 3. Waivers. Presentment, notice of dishonor, and protest are hereby waived by all makers, sureties, guarantors, and endorsers hereof. This note shall be the joint and several obligation of all makers, sureties, guarantors and endorsers, and shall be binding upon them and their successors and assigns. 4. Notices. Any notice to Promisor provided for in this Note shall be given by mailing such notice by certified mail addressed to Promisor at the property address stated, or to such other address as Promisor may designate by notice to Promisee. Any notice to Promisee shall be given by mailing such notice by certified mail, return receipt requested, to Promisee at the address stated in the first paragraph of this Note, or at such other address as may have been designated by notice to Promisor. 5. Acknowledgement of Principal. Promisor acknowledges that Block Grant funds are the source of the Principal set forth above and will be disbursed by the Promisee for the benefit of the Project and Promisor in accordance with the terms of the Block Grant. Under Oregon Law (Chapter 9.67 OR laws 1989), most agreements, promises, and commitments made by us after October 3, 1989 concerning loans and other credit extensions which are not for personal, family, or household purposes or secured solely by the Borrower's residence, must be in writing, express consideration, and be signed by us to be enforceable. PROMISOR: LA PINE PARKS AND RECREATION DISTRICT By Its DATE: La Pine Community Clinic, LLC 12-11-OEI Dave Inbody From: Sent: To: Cc: Subject: Attachments: Tony DeBone [tony.debone@lapineparks.org] Wednesday, August 26, 2009 9:49 AM Dave Inbody Sheila O'Malley; Office; Arlo Fertig; Dan Cram; Pat Rongey; Mary Thorson; Tony DeBone LPRD loan AlarmSysteminvoices.pdf; Spreadsheet.pdf; Rosland Park electric estimates.pdf; ATT24596.txt AlarmSysteminvoic Spreadsheet.pdf Rosland Park ATT24596.txt (66 es.pdf (503 K... (23 KB) electric estimate... B) Dave Inbody, The LPRD board of directors has authorized to request a short term loan from Deschutes County in the amount of $13,562.00 to cover two capital improvement projects taken on by the district to improve existing facilities in support of public safety. The fire alarm system at the White School building closes the final item for the permanent certificate of occupancy for our largest community building in the town of La Pine. The electrical upgrades at Rosland campground are for public safety and permitting purposes. There was a sub -standard installation of the power supply line to the well pump house. This upgrade will also support power being used at a new public restroom facility planned for next summer in the park. Attached are the invoices and estimates for the two projects. These projects have been budgeted in the 2009-2010 fiscal year and the expected tax revenue in the fall of 2009 will cover these costs. Tony DeBone LPRD Board Chairperson http://www.lapineparks.org tony.debone@lapineparks.org mobile: (541) 771-8725 1 OU O _c m U a U -p a) U permited and safe manner 00 0 0 0 0 O L O O O O 2 O O O a) O O O Lr) co O N- N a L 0 O CD C \JON N E ON O Ln • N d' V) (d N C6. Ch C �— EA [A- N- A EA 0 EA EA rEi? a) U co 17, O y >' C O U La cc 7 cC •O o 2 7 L O a) -0 U c) 2 Nd (O P.-- Ta O +5 d' O O U ' 7 C L (O I -d d d U O Uit it it a) O _U _U U_ � U CI O O O cd co .` > > > U U C a) C C C C a) C> C> O W O O O 12 a) U L L LW U co _ a) +w' +0 +0 +0 a) w c3 11 -CH CLJA P.O. BOX 5352 BEND, OR 97708 541 .61 7.61 99 OFFICE 541 .61 7.61 26 FAX Fire System Proposal For LaPine Parks and Rec Building LaPine, OR General Information Proposal Number: J-101008-1 Date of Proposal: 10/10/08 By: Jason Coburn 390-1115 Scheduled Start Date: Project Award+ 2wks Proprietary and Confidential Watchdog Security CCB# 151785 Page 1 Scope of Work Fire System Equipment Install ( 1) DMP XR-2500F Fire/Security control panel Install ( 1) DMP 630F Keypad annunciator Install ( 2) Battery backup power supplies Install ( 2) Connection telephone lines and RJ blocks Install (16) Smoke detectors Install ( 2) Heat detectors Install ( 8) Horn strobe interior fire alerts Install ( 2) Strobe only fire alerts Install ( 3) Manual Pull Stations Provide( 1) Set fire alarm drawings, provide for city review and provide low voltage fire alarm permit $1,475.00 $ 305.00 $ 90.00 $2,400.00 $ 220.00 $1,120.00 $ 280.00 $ 480.00 $ 550.00 Total equipment and labor Cost $ 6,920.00 Fire Alarm Monitoring Service $ 35.00/Mo • Any changes to this scope of work may be made only via a written change order prior to start of new work. • All prices include complete installation, labor, cable, conduits and accessories as needed • All equipment one year warranty parts and labor. • Installation cost based on Fire Marshal/City approval. Proprietary and Confidential Watchdog Security CCB# 151785 Page 2 WATCHDOG SECURITY P.O. Box 5352 Bend, OR 97708 Ph: 541 -617 -6199 --Fax: 541-617-6126 Bill To La Pine Parks and Recreation P.O. Box 664 La Pine, OR 97739 Invoice Ship To P.O. Number Due Date 7/8/2009 Qua... Description 1 Amount Date Invoice # 2,000.00 7/8/2009 4644 Ship To P.O. Number Due Date 7/8/2009 Qua... Description Price Ea... Amount 1 Progress bill for fire alarm system 2,000.00 2,000.01) Total 62,000.00 WATCHDOG SECURITY P.O. Box 5352 Bend, OR 97708 Ph: 541 -617 -6199 --Fax: 541-617-6126 Bill To La Pine Parks and Recreation P.O. Box 664 La Pine, OR 97739 Invoice Ship To P.O. Number Due Date 8/3/2009 Qua... Date Invoice # Amount 8/3/2009 4706 Ship To P.O. Number Due Date 8/3/2009 Qua... Description Price Ea... Amount 1 Installation of fire alarm system complete. 4,920.00 4,920.1.40 Total $4,920.00 WATCHDOG SECURITY P.O. Box 5352 Bend, OR 97708 Ph: 541 -617 -6199 --Fax: 541-617-6126 Bill To La Pine Parks and Recreation P.O. Box 664 La Pine, OR 97739 Invoice Ship To P.O. Number Due Date 8/3/2009 Qua... Date Invoice # Amount 8/3/2009 4707 Ship To P.O. Number Due Date 8/3/2009 Qua... Description Price Ea... Amount 1 Service call to add to fire alarm system per county code 1,200.00 1,200.00 Total s1,200.10 DSTATE ELECTRIC COOPERATIVE, 'Ownxt By Those We Serve" July, 13 2009 Chuck Lee RE: Rosland Park Power: Our staking technician developed the following estimate for the construction costs involved in coriverting the existing 200mp overhead service to a new underground 400amp service at Rosland Park The cost is estimated at $2200.00 dollars. This is an gin Please let me know if you would like to proceed with this project. The construction charges would need to be paid prior to beginning the project The construction would be scheduled when all fees have been paid, These estimates are valid for 30 days only. if 1 can be of further 'assistance, please don't hesitate to contact me at (541)536-7298 Sincerely, Kevin Rohde Estimator Midstate Electric Cooperative 16755 Finley Butte Rd. (541) 536-2126 PO. Box 127 (BOO) 722-7219 La Pine, OR 97739 FAX (541) :536-1423 P.0, Box 1251 LoPine OR 97.739 (541) 433-5255 TO: Rosland Cainpwound c/o Chaties Lee Palo Vaws roposa INTNNE, Na CCM 1 1810 Controctora 9-188C DATh1, ION MAINE Na 08/06/2009 Me NAME NO CAM,IpiqrattiateittetritYli 654 We hereby submit specifications and estimates for 400 anip service inclding: Electrical permit fees 400 arnp service panel wiloadcenter rnounte,d on pumphouse schedule 40 PVC conduitli-orn Afidshate pedestal to new service panel in 4' deep trench. Excilvatiart and harifill 1;4" lndopt pull rope in conduit. Refeed existing pumphouse panel from new service panel Bring existing wiring'in purnphouse to axle, Nfake neeessary repairs to 2 existingRY *siteds and oldie( al restroom. AA material r6 warattaeS to be es spectated AS worts to be completed on a waif:manage mamma. acootoallo sear piratfteti. Any adwatiort devab on from abase speciarabene sweating meta mats be msecutee only upon setae ardor* and sail beam* art extra charge caw end above the estimate Al weerreres otatingent tom strews, 4tonders or deWlys beyond oar contest OWaller way are and other neceswery mamma Areeptence et Propos* We Ptcpese hereby to tImees materiel end tebor-certmlote sonmiance web above weatesearek fer the sem et Th Thousand Twenty Sevmi dolt s $3,027,00 Payment to be wade es fable, The obese VOW apeafteatesset wet oateeficre ant wet aretarebtaCCepted, You we eutheend ota 1114. 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