HomeMy WebLinkAboutRes 052 - Transfer Appropr - Law Libraryo'r ES
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Work Session of May 27, 2009
Please see directions for completing this document on the next page.
DATE: May 11, 2009
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009-052 transfer of appropriation in the Law Library
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009-052 transferring appropriation within the Law Library Fund.
Appropriation for Time Management was not included in the FY 2009 budget; therefore an
appropration transfer from Contingency to Personnel is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel in the amount of $2,700 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009-052.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, Board of County Commissioners 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008-2009 * RESOLUTION NO. 2009-052
Deschutes County Budget and Directing Entries *
WHEREAS, attached is a request from the Finance Department requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTE
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 215-1200-501.97-01 Deschutes County Law Library,
Contingency
TO: 215-1200-412.18-72 Deschutes County Law Library,
Time Management
TO: 215-1200-412.22-01 Deschutes County Law Library,
FICA/Medicare
TO: 215-1200-412.23-01 Deschutes County Law Library
PERS — Employee/Employer
PAGE 1 OF 2-REsoLGTION No. 2009-052 (5/27/09)
$2,700
$1,300
$ 800
$ 600
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of May, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2 -RESOLUTION NO 2009-052 (5/27/09)
Lacy Nichols
From: Dave Inbody
Sent: Wednesday, May 06, 2009 2:45 PM
To: Marty Wynne
Cc: Lacy Nichols; Erik Kropp
Subject: FW: Appropriation Transfer
Attachments:
Fund 215 Appropriation Transfer.xls
Fund 215
)propriation Transfe
I made the transfer request for the personnel services, but not the mate:fials
and services. After 10 months, $35,500 (projects to $42,600 for year) has been spent on
books against a $50,000 budget. M&S should come in about $8,000-$10,000 under budget.
--Dave
Original Message
From: Jeanine Faria
Sent: Tuesday, May 05, 2009 8:47 AM
To: Erik Kropp; Dave Inbody
Subject: Appropriation Transfer
Not sure which of you two handles this fund, so I'm sending this to both of you.
It appears that additional appropriation will be required in the Personnel Category for
Law Library (Fund 215). The total appropriation in the category is $48,332. Through
April 30, 2009, $42,566 has been expended. If March is a good indicator of what May and
June will be, the total Personnel expenditures are projected to be $50,774. It appears
that the actual expenditures for Time Management is the reason for this projected over-
expenditure. You will need to prepare the explanation section (highlighted in yellow) on
the Excel worksheet.
It would not be a bad idea to transfer appropriation from Contingency to Materials &
Services as it appears the actual expenditures for books (64-20) is trending high.
There's a lot a downside to having insufficient appropriation and no "cost" of having too
much appropriation. Whether or not to do this is up to you, however.
Attached is a draft of a worksheet. Please complete the worksheet and then send the
worksheet as an attachment to an email to Marty Wynne, with a copy to Lacy Nichols,
requesting that Finance prepare a resolution to transfer appropriation.
Please contact me with questions.
Jeanine
385-1411
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