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HomeMy WebLinkAboutRoad District RequestsMEMORANDUM DATE: May 11, 2009 TO: Board of County Commissioners FROM: Tom Blust, Road Department Director RE: Request for Dust Abatement on Sunrise Blvd. Road Department 61150 SE 27th St. • Bend, Oregon 97702 (541) 388-6581 • FAX (541) 388-2719 Background: The Forest View Special Road District plans to apply dust abatement on Sunrise Blvd. this spring and has requested County assistance to help pay for the application. Sunrise Blvd. is a dedicated public road that is maintained by the special road district. The road district contends that because they have to deal with cut -through traffic from outside the district and because Sunrise Blvd. is used as a school bus route it warrants the use of public funds to help maintain the road. Dust abatement (mag -chloride) applied on the full 1.6 mile length of Sunrise Blvd. would cost approximately $3,800 (material plus application). Recommendation: The Road Department does not recommend funding the dust abatement with county road funds. Although Sunrise Blvd. does experience some cut -through traffic and is used as a school bus route, this use is not uncommon on other local access roads throughout the county. If the county pays for dust abatement on Sunrise Blvd., it will set a precedent for all local access roads in the county. The county does not have the resources to fund a dust abatement program on local access roads. MEMORANDUM DATE: May 11, 2009 TO: Board of County Commissioners FROM: Tom Blust, Road Department Director RE: Panoramic View Estates — Secondary Access via Hurtley Ranch Road Road Department 61150 SE 27th St. • Bend, Oregon 97702 (541) 388-6581 • FAX (541) 388-2719 Background: The Panoramic Access Special Road District is seeking county support to construct a secondary access from the subdivision to Hurtley Ranch Road via a new road across a county owned parcel. The road district is willing to commit to the maintenance of the road and pay some percentage of the construction cost (see attached email). The creation of this secondary access is strongly supported by the Cloverdale Rural Fire Protection District (see attached letter). Creation of a new public road right of way across the county parcel (zoned EFU) would require a conditional use permit. The cost of the permit is $1,665. The road construction cost is estimated at $12,000. This construction cost is based on building the road along the existing dirt road alignment, which is the preferred alignment based on our field inspection. Recommendation: The Road Department recommends moving ahead with this project assuming the road district pays for a portion of the construction cost and all future maintenance costs. The County Forester has indicated that FEMA or other grant dollars are available to cover 2/3 of the construction cost leaving the road district to pick up the 1/3 match. The Road Department would act as the applicant for the conditional use permit and cover the permit fee. Email from Bruce Bowen: Tom Attached is an estimate from Robinson -Owen in Sisters to do the extension of Emerald Valley to Hurtley Ranch Rd that we discussed with the commissioners. There are two prices. The first is for about $12,000 to grade and gravel the route that the dirt track takes now. The second number, about $28,000, is the cost of re-routing along the property line (Tammy Baney's suggestion). The property line route would involve taking quite a few trees (many of which are very large ponderosa pines). That route also comes rather close to a fairly new home on the western boundary of the county property and to a home on Hurtley Ranch Rd increasing the political costs for both the county and the road district. The Panoramic Road Board met and considered the costs and the county's questions from our meeting with you and the commissioners. First, the board did commit to maintaining the road, no matter which route is selected. Second, given that the total amount that we received in tax money this year was only $22,700, the board did not feel like it could pay the entire cost of either alternative. Even the cheapest alternative would be 53% of our total revenue. We have some savings from years when less plowing and grading were needed; so we would be willing to pay some fraction of the cost. I have spoken with Fire Marshall Wheeler of the Sisters -Camp Sherman Fire Department (which provides ambulance service for Panoramic) and with Chief Gable of the Cloverdale Fire Department. Both are quite supportive of this, and both agreed to send formal letters of support to you. Chief Gable even offered to appear at a public hearing. His view was that this is a "life -safety issue." In summary, Panoramic Access Special Road District is willing to commit to the maintenance of the road and pay some percentage of the cost depending upon the total cost. The road district would prefer the current route because of significantly lower cost, less damage to the environment, and distance from homes. Bruce CLOVERDALE '..URAL fI.RE 'R ECTION DIST I 68787 Geo, Cyrus Road • Sisters, Oregon 97759 (541) 548-4815 Fax (541) 548-7131 March 31, 2009 Tom Blust 61150 SE 27th Street Bend, OR 97702 Dear Tom PREVENT FIRES I understand there are efforts made to have the Deschutes County Road Department improve, repair and/or maintain a small portion of road that links Hurtley Ranch Road to Emerald Valley Road here in the Sisters area. As Fire Chief for the Cloverdale Rural Fire Protection District I have used this link between the two roads as a secondary escape route in plans, in the event of wildfire. The Panoramic subdivision, rated one of our fire district's most extreme wild fire potential hazards, relies on this link to provide this vital secondary access/egress during emergencies. My interest in the project is for our highest priority, Life Safety, and I support any efforts to improve, repair and/or maintain this portion of road that will provide a substantial secondary escape route during emergencies for the residents of Panoramic subdivision, I appreciate your consideration of my comments and any assistance you may provide. Sincerely Charles R. Cable, Fire Chief Hurtley Ranch Rd Area cc 0 ti Panoramic Access Special Road District SISTERS VIEWDR 1 Btte CrR► 3-ITTERBRU3 j '`tN E TRE « To Sisters 1* To RE imond » Legend Texlots County Rodes m Road in Question l Special Road District Primary Highway OM County Taxlots Menial • SECTION LINE Cdlector TONMSHIP/RANGE LINE Local =I Golf Course 0 0.25 0.5 0.75 Miles The Intormeton on this map was derived earn digital dateb ses on Deeehules Counlls G.I.S. Cam wee taken in the endear of We map. but it Is provided `as is". Deschutes County cannot accept any responsibility fa errors, omissions, or positional accuracy in the digital dale or to underlying records. Thera era no warrant -lee excreta or implied. inducing the warranty of nlerchentab.ity or fdnesa for a particular purpose, eccompenying this product. However, notification darty errors veil be appreciated. 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