HomeMy WebLinkAboutSpec Transportation Fund AllocationsDate: July 15, 2009
To: Deschutes County Board of Commissioners
From: Judith Ure, Management Analyst
Subject: Special Transportation Fund Advisory Committee Recommendations
Special Transportation Fund Formula Grant Process
Each year, Deschutes County receives an allocation from the Oregon Department of
Transportation's (ODOT) Special Transportation Fund (STF) Formula Grant Program for the
purpose of supporting transportation services for the elderly and people with disabilities. These
funds are then distributed by the County to local service providers through a competitive grant
process. Applications are reviewed by the County's STF Advisory Committee which then
formulates a recommendation for consideration by the Board of County Commissioners. Upon
Board approval, staff submits an application to ODOT as required to receive the funds and
begins the process of preparing individual contracts with recipient agencies under the direction
of the County Administrator as the delegated legal signatory for STF activities.
STF formula grant funds are made available on a fiscal year basis that begins on July 1.
Approved recipients of grant funds are reimbursed quarterly after submitting status reports that
detail revenue and expenses, trips provided, hours and miles driven, equipment operated, and
accident history for the reporting period.
Amount Available
Deschutes County's fiscal year 2009-10 STF formula allocation from ODOT totals $265,547, of
which $2,000 can be retained by the County to offset administrative expenses. Approximately
$28,000 is available in the County's STF program fund as carryover from 2008-09 as a result of
interest earnings and previous unclaimed grant awards. However, the County has historically
reserved much of the carryover that occurs each year for contingency purposes. The following
chart illustrates how the amount to be distributed as grants to local providers during fiscal year
2009-10 was determined:
Description
Amount + / -
Total
FY 2009-10 STF Allocation from ODOT
+ $265,547
$265,547
Program Administration Allotment
- 2,000
263,547
Carryover from FY 2008-09
+28,000
291,547
Contingency
-27,198
264,349
Total Available for FY 2009-10
$264,349
Special Transportation Fund Advisory Committee Recommendations
Deschutes County received five applications requesting funding in the amount of $372,803. All
of this year's applicant agencies have been awarded STF formula grants by Deschutes County in
the past and have a strong record of performance within the grant guidelines.
The Deschutes County STF Advisory Committee met in June and July to review applications for
funding and to develop a recommendation for STF distribution. Applicant agencies were invited
to attend one of those meetings and were given an opportunity to further describe their services
and requests for funding. The Committee's recommendation, which appears below, along with a
history of past awards, is based on the amount available for distribution, written and verbal
information provided by the applicants, and priorities identified in the Deschutes County
Coordinated Human Services Transportation Plan. The last column in the following chart
outlines the resulting recommendation of the STF Committee.
Agency
2004-05
Award
2005-06
Award
2006-07
Award
2007-08
Award
2008-09
Award
2009-10
Recommendation
Bend Dia1-A-Ride*
135,975
140,950
140,950
142,280
138,795
127,129
Central Oregon Council on Aging
46,253
47,555
47,555
49,113
0
0
Central Oregon Resources for
Independent Living
9,870
10,163
10,163
10,764
11,374
12,670
Opportunity Foundation
19,845
20,583
20,583
22,384
22,499
23,500
Residential Assistance Program
6,458
6,573
6,573
0
0
0
Interfaith Volunteer Caregivers
12,758
11,025
11,025
0
0
0
DHS Volunteer Services
11,025
12,758
12,758
13,482
18,384
18,667
Central Cascade Lines
0
0
0
41,409
0
0
Central Oregon Intergovernmental
Council
0
0
0
0
88,949
82,383 ''
Total
242,184
249,607
249,607
279,432
280,001
264,349
*During the fiscal year 2007-08 process, an additional $5,250 per year for a two-year period was awarded to Bend
Dial -a -Ride for services to specific individuals living outside the current service boundaries. That allocation
represents a prior commitment which expired at the end of fiscal year 2008-09 and did not factor into this year's
award process.
Recommended Action
Staff recommends that the Board of Commissioners approve the recommendations of the STF
Advisory Committee and authorize the Board Chair to sign the County's Special Transportation
Fund Formula Program application to ODOT when available.