HomeMy WebLinkAboutVanGo Arts Outreach Program - Grant Request9/2_
Economic Development Fund
Discretionary Grant Program
Organization: Arts Central
Organization Description: Arts Central works to build an appreciation of the arts
through education and advocacy and the inclusion of arts in all aspects of life.
Project Name: Vango Community Arts Outreach Project
Project Description: VanGo is a community outreach project in the form of a mobile art
studio that travels in three counties bringing weekly art classes to children 5-17 years of
age.
Project Period: December 2008
Amount of Request: $5,000
Total VanGo cost = $43,475 in 2008, $26,440 already secured. The funds will go to
personnel - instructors, project coordinator ($25,170), supplies ($2,000), vehicle costs
($1,200), Faculty and office support ($1,570) and marketing ($995).
Previous Grants:
• September 2001 - $3,000 Education Program ($3,000 DeWolf)
• June 2004 - $5,000 Resource Development ( $5,000 DeWolf)
• September 2005 - $3,000 Van Go Mobile Art Studio ($3,000 DeWolf)
ZZi�4ric(C aifc
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Date:
Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Michael M. Daly
All Three Commissioners
Ayki cmge..y2 67-6
J 2_ce r- Project End irate: / Z., 2_60r
,0:57 -ea)
Applicant/Organization:
Address:
Date Funds Needed:
Contact Name(s):
Fax:
Alternate Phone:
Tax ID#:
City & Zip:
Telephone:
Email:
eS--ArD (17767)z_
7z-7/.37
ecf
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the : n t!',
support an ongoing activity, explain how it will be funded in the future. lr - J LC
Attach:
i r' j 4 2)08
Proof of the applicant organization's non-profit status. I 1(
BOARD OF COMMISS' )NERS
ADM!NISFRATIO
* Applicant may be contacted during the review process and asked to provide a complete line item budget!
Amount Approved: By: Date:
Declined: By: Date:
ARTS CENTRAL
GRANT PROPOSAL TO DESCHUTES COUNTY
Xmv
COMMUNITY ARTS OUTREACH PROJECT
1. APPLICANT ORGANIZATION
MISSION & PURPOSE
Arts Central's mission is "to build an appreciation of the arts through education and advocacy and encourage
the inclusion of the arts in all aspects of community life." As a non-profit organization, Arts Central
provides community arts education through the Art Station, helps the economic viability of local artists
through our member -based art gallery called Mirror Pond Gallery, manages public art projects, and
champions the arts in the region. Additionally,
Mirror Pond Gallery and the Art Station provide
community space for people to enjoy poetry
readings, artist demonstrations and lectures. Arts
Central works closely with local government,
community leaders, and local artists to promote arts
and culture throughout the region.
Arts Central, based in Bend, was founded in 1978 as
a 501(c)(3) arts organization. It became the state -
designated regional arts council for Deschutes,
Crook and Jefferson counties in 1997, working in
partnership with the Oregon Arts Commission and
National Endowment for the Arts.
In 1992 volunteers worked to save Bend's first historic downtown home from the wrecking ball and then
raised funds to restore the 1907 structure. Since 1994, the Allen -Rademacher House has served as the
organization's non-profit Mirror Pond Gallery. In 1999, Arts Central staff and volunteers rallied to renovate
another historic building, the Bend train depot built in 1911, now the Art Station in the Old Mill District.
LEADERSHIP STRUCTURE
Arts Central has a strong infrastructure of staff, board members, volunteers, and members. We have six full-
time staff members: the Executive Director, Arts Education Director, Gallery Manager, Development
Manager, Art Station Manager, and Administrative Assistant. The organization is supported by local
donations, business and individual memberships, gallery sales, class registration fees, grants, and
Arts Central 1
fundraising events. As the only organization of its type in the region, Arts Central fills an essential role in
the cultural life of Deschutes County.
Executive Director Cate O'Hagan has served on several boards and committees, including Art in Public
Places, Tower Theater, Central Oregon Visitor's Association, Arts Beautification & Culture Committee/Cite
of Bend, Sisters Citizen Action Team, Deschutes County Cultural Trust, and the Center for Fine &
Performing Arts (in planning stage). Ms. O'Hagan helps these groups by providing technical support and
advocating for arts and culture. For example, Arts Central was asked by Deschutes County to spearhead the
development of the state -mandated County Cultural Plan. In addition, the vital and representative cross
section of the board lends solid expertise in fundraising, fiscal management, the arts, and non-profit
leadership and has helped the organization build strong community relationships.
ACTIVITIES
Arts Central manages three primary programs: the Arts Education program, Mirror Pond Gallery, and
Regional Arts Support. I will explain in more detail the Arts Education program.
Arts Education Program
Arts Central's arts education program provides arts training to students ages two through adult in the Central
Oregon region (Deschutes, Crook, and Jefferson counties). Because elementary schools in this region do not
have visual arts specialists, we have stepped in to fill this gap. We operate a year-round arts school, the Art
Station, an Artists in Schools residency program, and a community outreach project called VanGo. Our
roster of 40 professional artists and arts educators teach classes at the Art Station and schools and receive
training to provide the highest quality education possible.
• VanGo, our new community outreach project, is a mobile art studio which travels in three counties
bringing weekly art classes to children ages 5-17 at various sites.
• The Art Station is housed in the historical Bend train depot, a 2,150 -square -foot facility including
both a ceramics studio and multi -media studio to provide arts classes, workshops, summer camps,
public receptions, and arts events throughout the year. Classes include ceramics, painting, sculpture,
and much more. The Art Station provided 210 classes and camps for 1,286 children and 579 adults
in 2007. Scholarships were given to 30 students who could not pay for classes.
• The Artists in Schools residency program provides artist residencies to 8,000-10,000 children
annually in the schools of Crook, Deschutes, Jefferson, Klamath and Lake counties. In 2007, the
Artists in Schools residency program brought 51 one-week residencies to 18 schools , serving 8,500
children.
In terms of community collaboration, we partner with the following agencies
and organizations to carry out our mission: Bend Metro Parks & Recreation
Department, school districts in all five counties, Boys & Girls Clubs of Central
Oregon, Cascade Youth & Family Center, Deschutes County Juvenile Justice
Center, Neighborlmpact, Meadowlark Manor, and Sisters Organization for
Activities & Recreation.
2. PROPOSED PROJECT - //C/.i?.
After a very successful pilot year, we can see that VanGo is literally "the vehicle" to provide the arts and
getting arts education to where it's needed most — economically disadvantaged children and "at risk" youth.
VanGo is our "Arts Ambassador" to rural communities and underserved youth — a mobile art studio with
professionally trained art instructors in the driver's seat. The Honda Element comes fully loaded with high
quality art supplies and a visual arts curriculum.
Arts Central 2
VanGo was created to help solve the extremely vexing challenge of delivering arts education services to
underserved children and youth in our rural communities. A majority of our elementary school children do
not have arts curriculum in their schools, and a majority of the schools cannot afford artist residencies. In
addition, most children in rural towns cannot travel to our arts school in Bend (the Art Station) because their
parents do not have the time or money to drive their children to Bend.
So, VanGo travels to them! This year, VanGo is continuing to travel all over Deschutes County and Central
Oregon to established sites where children already gather after school and during the summer, such as Boys
& Girls Club, after-school and recreation centers, social service agencies, and youth facilities. Our VanGo
program is a visible, dynamic way to bring the arts to children and teens who do not normally have access to
the arts.
So far this year, VanGo is teaching arts classes
on a regular basis all through the year at:
➢ SOAR (Sisters Organization for
Activities & Recreation) in Sisters
➢ "The Loft," Cascade Youth & Family
Center for homeless teens in Bend
➢ La Pine Middle School (special needs
students)
➢ Boys & Girls Club in Prineville
➢ Jefferson County School District
"Cafe" Club in Madras
➢ Other facilities and schools for a few
weeks at a time
New in May 2008!
This year we will expand our community outreach by bringing VanGo to Headstart facilities administered
by Neighborlmpact, a social services organization serving Central Oregon. Reaching these preschool
children provides crucial early childhood arts education to economically disadvantaged children. Our plan
includes bringing VanGo to rural Headstart facilities as well as Bend.
Arts Central's programs cannot replace serious, dedicated arts education in the schools. However, for many
students in rural areas, this is the only opportunity they have to learn about the artistic process and discover
what they are capable of in drama, dance, music, and visual arts. Children who participate in activities that
are creative and enjoyable become more excited about learning in general, which supports student success
within the entire academic arena. Additionally, our businesses and government need creative, innovative
people to design, write, illustrate and invent. As the regional arts council, it is our responsibility to keep the
arts alive in the schools and community. There is already so much weighted against it.
3. TIMELINE
Our 2008 session runs from January through December as follows:
Winter/Spring 2008
Jan. 21 — May 23 (17 weeks) — VanGo visits after-school sites and teen facilities
May 5 — May 30 (4 weeks) — VanGo visits pre-school sites
Summer 2008
June 23 — August 22 (9 weeks) — VanGo visits after-school sites and teen facilities
June 2 — August 22 (12 weeks) — VanGo visits pre-school sites
Arts Central 3
Fall 2008
Sept 22 — Dec. 19 (12 weeks) — VanGo visits after-school sites and teen facilities
Sept 15 — Dec. 19 (13 weeks) — VanGo visits pre-school sites
4. IMPACT
Children and teens are now receiving professional visual arts education, many for the first time. This is very
significant for these underserved students who live in rural, often isolated communities. Much research
proves that children receiving sustained, professional arts education develop crucial thinking skills for
achieving at higher levels. Learning art engages and strengthens fundamental cognitive skills such as spatial
reasoning, problem -solving, and creative thinking. Developing the imagination has also been shown to
nurture motivation, active engagement, disciplined attention, and persistence. Other studies show that art has
a unique way of reaching students who are disadvantaged economically and socially, thus keeping dropout
rates down and students interested in experimenting and learning.
Providing a crucial, and currently missing, component of our children's education will have a positive
economic impact on our community. Employers know that the value of a creative, innovative workforce is
essential to a knowledge-based economy. Our economy rewards ingenuity, and the quality of our personal
and civic lives demands thinking and reasoning skills to grapple with a complex world. The quality of
education is a huge attraction to bring business to the region — increasingly parents on a nationwide level are
demanding more arts education. Arts Central is the lead provider of arts education in the region, and
contributes greatly to the arts and culture component of "quality of life."
Arts and culture have been identified as a major health indicator of Deschutes County and Central Oregon's
economic viability, according to EDCO (Economic Development for Central Oregon) and the Bend 2030
Visioning project. According to EDCO's website, "quality of life" is critical for developing a healthy
business climate. Under their "Doing Business" segment (www.coedc.org/doingbusiness/qualityoflife/ ),
Arts & Culture is listed second after Health Care for importance in attracting business and tourism. The
Bend 2030 Implementation Progress Report (Feb 2008) lists Arts Central as a leading player in coordinating
arts and culture resources and being the major provider of arts and culture technical services. Partners
include City of Bend, VCB, Chamber of Commerce, and Deschutes Cultural Coalition. Business interests
clearly recognize the importance of arts and culture in a healthy economy. Providing arts education
opportunities to our children is unmistakably a critical part of the healthy future of our region.
5. SPECIFIC COMMUNITIES OR GROUPS THAT WILL BENEFIT
The primary beneficiaries of the VanGo project are underserved children and youth in Bend and rural towns
in Deschutes, Jefferson, and Crook counties. We are serving these populations by providing professional,
high quality arts curriculum and instructors, which is still not uniformly available in the elementary and
middle schools because of lack of state funding. We bring expert arts instruction to children and youth who
cannot pay for it or who do not have access to it. We are a true partner in that we do not compete with any
other non-profit, but offer only what is not already available for the arts education of our children and youth.
Last year, we provided 158 free art classes to 350 underserved children and youth at nine Central Oregon
sites. In our current 2008 session for which we are seeking funding, we are going to eight sites, teaching
150-200 students each week. This number changes as the sites and students change.
2006-07 SITES (Pilot Year)
1) Deschutes County Juvenile Justice Center
2) La Pine Elementary School
3) Meadowlark Manor (teen girls' treatment facility - Bend)
4) Three Rivers Elementary School (Sunriver)
Arts Central 4
5) SOAR (Sisters Organiz. for Activities & Recreation — afterschool/summer program)
6) Boys & Girls Club (Prineville, Madras & Terrebonne)
7) Jefferson County School District (Madras, after-school/summer "Cafe" program)
2008 SITES
1) Cascade Youth & Family Center (Bend shelter for homeless teens)
2) SOAR (Sisters)
3) La Pine Middle School — (special needs students)
4) Boys & Girls Club (Prineville)
5) Jefferson County School District (Madras)
6) Headstart — Bend, Redmond (will be started in May)
6. EXPENDITURES & SUSTAINABILITY
Arts Central is requesting $5,000 to help support the 2008 VanGo session, which has a total cost of
$43,475. The 2008 session runs from January through December. We have secured $26,440 already, and
need to raise the balance of $17,035 from grants
to finish the summer and fall sessions. The grant
funds will go toward VanGo budget expenses
(see attached BUDGET).
During its first year of operation, VanGo was
available at no cost to its non-profit partners in
order to introduce the project and give other
potential partners time to build future program
support for VanGo into their operating budgets.
To date, Jefferson County School District has
been able to pay actual cost for VanGo to visit
their after-school and summer program in
Madras. The Roundhouse Foundation, based in
Sisters, pledged funding for SOAR in Sisters
over three years (2007-09). Boys & Girls Club in Prineville are able to pay 30% of actual cost. Other sites
do not have sufficient funding at this time to pay for VanGo.
As a non-profit, we will always have to raise some funding to help support VanGo, as we need to do for all
our arts education programs. Currently, Arts Central's arts education programs raise 65% of its funding from
earned income (class registration fees, VanGo fees, and school residency fees). In order for our services to
be affordable to the community and schools, we must raise the remaining 35% of our annual budget through
contributions, in-kind donations, fundraisers, and grants. This will be the same for the VanGo project. We
will continue to seek financial support from VanGo user fees, business sponsorships, individual
contributions, and grant funding.
Arts Central 5
ARTS CENTRAL
ice CI 2008 Project BUDGET
EXPENSES
Art Supplies 2,000
Vehicle Costs (Maintenance, Insurance) 1,200
Personnel - (see below for details)
Schoolchildren & Teen instruction
Instructor fees - Contact Hrs (38 wks) 13,680
Instructor fees - Class Prep Hrs 3,990
Curriculum Development 1,800
Instructor - Travel Time 5,700
Total schoolchildren instruction 25,170
Pre-school instruction
Instructor fees - Contact Hrs (29 wks) 5,220
Instructor fees - Class Prep Hrs 1,305
Curriculum Development 900
Instructor - Travel Time 1,740
Total pre-school instruction 9,165
Project Coordinator 3,375
Marketing (Website, printing, recruiting partners) 995
Facility & Office Support (4%) 1,570
TOTAL 43,475
INCOME
Grants Roundhouse Foundation 7,500
Pacific Power Foundation 7,500
Other grants 17,035
Earned Income -- Fees from site
Contract -Jefferson County School Dist. (Madras) 11,440
TOTAL 43,475
PERSONNEL DETAIL
Instructor Fees
Schoolchildren 8 Teen Instruction
Winter/Spring Contact Hrs. -17 wks x 6 visits x 2 hrs x $30 = $6120
Summer Contact Hrs. - 9 wks x 6 visits x 2 hrs x $30 = $3240
Fall Contact Hrs. - 12 wks x 6 visits x 2 hrs x $30 = $4320
Class Prep Hrs. - 7 hrs/wk x 38 wks x $15 = $3990
Travel Time - 10 hrs/wk x $15 x 38 wks = $5700
Curriculum Development - 60 hrs x $30 = $1800
Preschool Instruction
Winter/Spring Contact Hrs. - 4 wks x 3 visits x 2 hrs x $30 = $720
Summer Contact Hrs. -12 wks x 3 visits x 2 hrs x $30 = $2160
Fall Contact Hrs. - 13 wks x 3 visits x 2 hrs x $30 = $2340
Class Prep Hrs. - 3 hrs/wk x 29 wks x $15 = $1305
Travel Time - 4 hrs/wk x $15 x 29 wks = $1740
Curriculum Development - 30 hrs x $30 = $900
Project Coordinator
$25/hr x 3hrs/wk x 45 wks = $3375
4r7§ IRS Department onlic Setasury
V Internal Kcvenue Service
000206
OGDEN UT 84201-0046
ARTS CENTRAL
875 NW BROOKS ST
BEND OR 97701-2751759
In reply refer to: 0424148731
Sep. 14, 2004 LTR 252C
93-0696258 200412 67 000
02526
BODC: TE
Taxpayer Identification Number: 93-0696258
Dear Taxpayer:
Thank you for the inquiry dated July 27, 2004.
We have changed the name on your account as requested. The number
shown above is valid for use on all tax documents.
If you have any questions, please call us toll free at 1-877-829-5500
between the hours of 8:00 a.m. and 6:30 p.m., Eastern Time.
If you prefer, you may write to us at the address shown at the top
of the first page of this letter.
Whenever you write, please include this letter and, in the spaces
below, give us your telephone number with the hours we can reach you.
Also, you may want to keep a copy of this letter for your records.
Telephone Number ( ) Hours
Enclosure(s):
Copy of this letter
Sincerely yours,
Mudtp)
Co -04
Marilyn Cook
Dept. Manager, Code & Edit/Entity 3
r/ Department of the Treasury
Internal Revenue Servloe
OGDEN, UT 84201
CENTRAL OREGOH ARTS ASSOCIATIOH
PO BOX 45
BEND OR 97709-0045-450
In reply refer to: 2916502011
Feb. 17. 1993 LTR 252C
93-0696258 0000 00 000
02472
Taxpayer Identification Humber= 93-0696258
Dear Taxpayer:
Thank you for the inquiry dated Feb. 02, 1993.
We have changed the -name on your account as requested. The number
shown above is valid for use on all tax documents.
I� you have any questions about this letter, please write us at the
address shown on this letter. If you prefer, you may call the
IRS telephone number listed in your loca]. directory. An employee
there may be able to help you, but the office at the address shown on
this letter is most familiar with your case.
When you write, please include your telephone number, the hours you
can be reached, and this letter. You may also want to keep a copy of
this letter for your records.
Telephone Humbex ( ) Hours
We apologize for any inconvenience we may have caused you, and thank
you for your cooperation.
Sincereiy you_s,
Barbara J. McCormick
Chief, Correspondence Section
Enclosure(s)=
Copy of this letter
Internal Revenue Service
District Director
Date: APR 19 197;
Central Oregon Arts Society, Inc.
P.O. Box 45
Bend, OR 97701
a Department of the Treasury
EP/EO:EO:11-AD
Our Letter Dated:
May 11, 1978
Person to Contact:
John Sutton
Contact Telephone Number.
(206) 442-5106
Dear Applicant:
This modifies our letter of the above date in which we stated that
you would be treated as an organization which is not a private foundation
until the expiration of your advance ruling period.
Based on the information you submitted, we have determined that you
are not a private foundation within the meaning of section 509(a) of the
Internal Revenue Code, because you are an organization of the type described
in section 50q(a)(2) . Your exempt status under section 501(c)(3) of the
code is still in effect.
Grantors and contributors may rely on this determination until the
Internal Revenue Service publishes notice to the contrary. However, a
grantor or a contributor may not rely on this determination if he or she was
in part responsible for, or was aware of, the act or failure to act that
resulted in your loss of section 509(a)(2) status, or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section 509(a)(2) organization.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
Sincerely yours,
•
Arturo A. Jacobs
District Director
915 Second Avenue, Seattle, Wash. 98174 Letter 1050 (D0) (7-77)