HomeMy WebLinkAboutVideo Lottery Fund UpdateTO: BOARD OF COMMISSIONERS
FROM: DAVE INBODY
SUBJECT: VIDEO LOTTERY FUND UPDATE
DATE: 3/12/2009
CC:
Background
Since the Oregon Lottery began, in 1985, nearly $6 billion in profits have been allocated
to public education, economic development and natural resource protection. In the 2007-
09 biennium, the Oregon Lottery was forecasted to generate more than $1.2 billion in
sales. Among all the lottery games offered, video lottery is by far the largest generating
$895 million. These funds are distributed to several different education, natural resources
and economic development programs. Counties receive 2.5 percent of video lottery
proceeds. For 2007-09, $43.8 million was budgeted for counties with Deschutes County
projected to receive $1.5 million.
Deschutes County Allocation of Video Lottery Funds
Here is a breakdown of how video lottery funds were budgeted in FY 2009, how they
have been spent through February 2009 and the projected spending by the end of the
fiscal year.
Expenditure Budgeted Spent thru 2/09 Projected
Grants $645,143 $483,885 $549,177
Transfer to Adult Parole & Probation $106,000 $70,667 $106,000
Memberships and Dues (COIC, AOC) $15,273 $13,777 $15,273
Internal Service Charges $10,095 $6,730 $10,095
Administration (salary & benefits) $8,347 $5,542 $8,347
Contingency $5,042 $0 $0
Capital Outlay $100 $0 $0
TOTAL REQUIREMENTS* $790,000 $580,601 $688,892
With the exception of grants, all other expenditures have been or are expected to be paid
as budgeted. Grants from this fund are allocated in one of four ways.
• Service Partners – These grants go to organizations providing services directly
connected to county service requirements or obligations. Grants are provided to
Economic Development of Central Oregon (EDCO), Central Oregon Council on
Aging (COCOA) and Court Appointed Special Advocates (CASA).
• Community Grant Program – FY 2009 was the first year of this program in
which funds were distributed to local non-profit organizations for providing
emergency food, clothing or shelter, protecting the abused and neglected or
providing health care, mental health and addiction treatment. Non-profits
submitted grant applications and recipients were selected by a committee of
county staff and community members with extensive background with non-
profits. These grants, ranging in value from $2,500 to $30,000, were distributed to
24 non-profit organizations.
• Discretionary Grant Program – Each county commissioner is provided $50,000
to be distributed to local non-profits throughout the fiscal year. Non-profits
submit grant applications which are reviewed by the Board of Commissioners as
they are received. Commissioners are afforded the ability to carryover funds from
one fiscal year to the next. A total of $10,344 was carried over from FY 2008 to
FY 2009.
• Unallocated Grant Funds – In FY 2009, additional funds were set aside for
grants that did not fit into any of the three established programs. In the past such
allocations were referred to as “off-the-top.” Thus far, $2,000 has been allocated
in this manner as a match for the spay and neuter grants.
Grant Program Type Budgeted Spent thru 2/09 Projected
Service Partners $172,500 $104,583 $156,875
Community Grant Program $300,000 $271,500 $286,500
Discretionary Grant Program $160,344 $105,802 $105,802
Unallocated Grant Funds $12,299 $2,000 $2,000
TOTAL GRANT EXPENDITURES $645,143 $483,885 $551,177
Potential Budget Shortfall due to Lower Revenue
After distributing seven of eight quarterly payments to counties for the biennium, a total
of $33.2 million has been distributed representing nearly a 9 percent less than budgeted.
Deschutes County has experienced a 9 percent decline for FY 2009 after three quarter
disbursement payments, or a projected $70,000 decline in revenue for FY 2009. There are
several ways in which the total expenditures for the Video Lottery Fund will be reduced
including the following:
• Based on this shortfall in revenue, the Board of Commissioners suspended
distribution of Discretionary Grants from the Video Lottery Fund for three
months. This action will result in a $55,000 reduction in expenditures from
budget. Once the 4th quarter payment is received, a decision will be made whether
to continue the suspension of grant funds.
• An additional $14,500 less will be spent than budgeted for the Community Grant
Program. Only $286,500 in Community Grants was awarded against a budget of
$300,000.
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• Although all service partners will receive a payment each quarter, due to the
timing of payments to COCOA and CASA, they will only receive three payments
within FY 2009 saving $15,625 from the budgeted amount.
• The contingency and capital outlay will not be spent totaling $5,142.
Potential Budget Shortfall due to Rebalancing Plan
On February 25, 2009, the Oregon State Legislature’s Joint Ways & Means Committee
released a 2007-2009 Rebalancing Plan identifying budgetary changes to address a
projected $861 million shortfall in the 2007-09 biennium. Among the cuts being
proposed was a $9.3 million reduction in Lottery Fund disbursements, including a $2
million reduction in payments to counties. This would result in an additional $50,000
reduction in Deschutes County’s final disbursement payment of FY 2009.
Budgeted Thru 2/09 Projected
Revenue1 $790,000 $556,829 $660,000
Expenditures2 $790,000 $578,601 $688,892
Surplus/(Deficit) $0 ($21,772) ($28,892)
1- Assumes 4th quarter payment of $103,062, a 15% drop year-over-year and an additional $50,000
reduction based on the rebalancing plan.
2- Assumes no new Discretionary Grants paid in FY 2009 and all other expenditures are as budgeted.
Options to Compensate for Projected Deficit
A total of $110,291 in additional spending from the Video Lottery Fund is projected by
the end of the fiscal year. Based on the projected shortfall in revenue, it is necessary to
reduce this spending by $28,892. The projected spending consists of the following:
1. EDCO Grant = $36,667 in four monthly payments
2. Adult Parole and Probation Transfer = $35,333 in four monthly payments
3. Bethlehem Inn Community Grant = $15,000 when MOU is signed as agreed
4. COCOA Grant = $8,125 in one quarterly payment scheduled for April
5. CASA Grant = $7,500 in one quarterly payment scheduled for April
6. AOC Membership Dues = $1,496 annual payment
7. Internal Service Charges = $3,365 in four monthly payments
8. Administration = $2,805 in four monthly payments
Staff Recommendation: As a means to ensure the Video Lottery Find does not end FY
2009 with a deficit, it is recommended that the four remaining payment transfers to the
Adult Parole and Probation Department be suspended. Additionally, it is recommended
that $35,333 currently provided to the Juvenile Community Justice Department from the
General Fund be redirected to the Adult Parole and Probation Department. It is also
advised that the condition of this fund be reviewed again when the 4th quarter payment is
received in early May 2009.
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