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HomeMy WebLinkAbout2015-02-23 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, February 23, 2015 Page 1 of 11 Pages For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 23, 2015 ___________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and, for a portion of the meeting, Judith Ure, Administration; Steve Reinke and Sarah Crosswhite, 911; Chris Doty, Road; Jane Smilie, Health Services; Joe Sadony, I.T.; Nancy Blankenship, Clerk; Susan Ross, Property & Facilities; Ed Keith, Forster; Nick Lelack, Peter Russell, Peter Gutowsky, Matt Martin and Paul Blikstad, Community Development; Timm Schimke, Solid Waste; and media representative Ted Shorack of The Bulletin. Chair DeBone opened the meeting at 1:30 p.m. ___________________________ 1. Performance Measurements Quarterly Update. Judith Ure gave a brief overview, and said she asked the department heads to keep their comments as brief as possible. Tom Anderson stated that the Board discussed priorities for the cu rrent year and set goals and objectives for next year. They want the departments to have flexibility in reporting, but sometimes priorities change during the year. There was a little disconnect last year with the creation of goals and objectives regarding deliverables. This year he wants to have the Board attend the next department meeting to clarify any concerns or questions. Minutes of Board of Commissioners’ Work Session Monday, February 23, 2015 Page 2 of 11 Pages Commissioner Baney stated they need to track the right things, and the Board wants to know if it makes sense or helps towards the outcomes. ___________________________ Steve Reinke of 911 said that the goals were quantitative before, but this does not completely detail what the goals and objectives should be. They have made significant strides, with the strategic plan, labor relations, filling vacant positions and reviewing hiring practices. The radio changeover is keeping pace, and he is working on a partnership with the State. Things are moving forward. The Commissioners said they were pleased with positions being filled, a s this provides an important safety net. ___________________________ Jane Smilie of Health Services stated that 1st Quarter focused on Medicaid expansion and the ability to increase access to services; and some measures regarding behavioral health. This year they are focusing on the components of the organization: Health, Behavioral Health, DDI and supportive employment. They are doing about twice what was anticipated for behavioral health employment, at over 60%. The rest is related to the physical plant and abilities. They have had the grand opening event for the downtown clinic, and finished the Sisters School-based Health Clinic. Commissioner Baney asked if the 35% for employment was a benchmark. Ms. Smilie replied she is not sure if it is a State standard since she did not institute the program. She will be reviewing this along with many other issues. Susan Ross said the Sisters project cost about $900,000, with about $500,000 from the State and the rest from the County and some donations. There is still some work to be done. There is a good partnership between the County, school district and St. Charles. ___________________________ Chris Doty of the Road Department spoke about the paving condition index. They use a scale of 0 to 100, the primary metric to measure surfaces. They hired a consultant to survey a percentage of facilities, mostly collectors and arterials, who then comes up with models and an investment estimate. The second quarter was a result of field verification of sustained pavement condition, which is the goal. They do not want to see the roads to get beyond being able to chip seal. They sustained these at 80 PCI, but there has been more thermal cracking than usual during the past few years due to severe temperature swings. Climate change is being felt. They are revisiting using asphalt designs to add binders, but there are some negatives associated with this. However, thermal cracking is the biggest issue at this time. Ed Keith, Forester, said he is focusing on the FireFree event, with free drop off at the landfill and collection sites for certain days in May, and a half-price collection event in the fall. (He provided a handout.) They had a record­ breaking year last year at Knott Landfill. This program started in 2009, but they broke records in 2014, probably because the Two Bulls fire strongly resonated with the public. Much of the vegetation s composted, but the market still does not absorb the spring collection. Joe Sadony of Information Technology said they looked at four measures. 1. They have been working on modifying and redesigning the public website, which was just launched. They did not change some aspects and some navigation remained the same. The goal was to fix navigation issues, and a hosted solution on tier 1 provided a data center to be more secure. They improved accessibility to the website to allow adaption to mobile devices. 2. They provided technical support to Finance and Human Resources for their new system. They have not reached the RFP point but are working on setting this up. 3. They redesigned the intranet. They are not done with this yet, as much of it is behind the scenes with departments. Ms. Ure noted that this has been a challenge due to not enough staffing. 4. The 911 system is in progress, and they took into account the jail remodel, and centralized all public safety functions for reliability. They want to be able to operate 911 independently if there are other issues. There are some budget impacts related to this. The project likely will not be finished this fiscal year. Wayne Lowry of Finance stated that there are two items out of five to summarize. They are working on budget presentations and trying to make the document better each year. They received another award for last year (Certificate of Achievement for Excellence in Financial Reporting). A Government Finance Officers Association representative made a presentation to the Board last year. Minutes of Board of Commissioners' Work Session Monday, February 23, 2015 Page 3 of 11 Pages The RFP for the FinancelHR system should be in draft form in a week or two. Nancy Blankenship, Clerk, said her work is more regulatory than others. They are meeting State guidelines and deadlines for the public. Voter registration remains strong here, with about 101,000 voters at this time. It often drops off after a major election, mostly due to relocations. The Post Office national change of address program is being used on a monthly basis so there is less impact due to people moving. They have reviewed the registration process, which required hiring a few more people to handle it. 2. Finance/Tax Update. Mr. Lowry said they have a portfolio of over $150 million through May; then it will be spent down. The return is at .710/0, and the pool rate is at $46.8 million. The vacant positions in the County are at 35 FTE, the lowest it has been in a long time. A lot of recruiting has been done recently. The general fund is highlighted by tax revenues. This was $300,000 last month, and overall they are expecting $500,000 more than budgeted. The Clerk's revenue is up as well, mostly due to recordings. The project general fund will have an ending balance of $8.6 million after paying off the Solid Waste fund. This is a good start. Page 9 of the document shows CDD continuing to perform well with revenue. Through January this year, CDD is ahead by $400,000 over January 2014. They are about $600,000 ahead of budget for the year. For Road, the forest receipts were $1 million last year, but it is unknown what else will come in. It might be a one-time payment of $500,000. They budgeted $1.5 million based on the previous year. PIL T money comes in June, and he is not sure of that amount yet. Solid Waste, shown on page 13, shows continued strength. It is $500,000 ahead of this time last year. Minutes of Board of Commissioners' Work Session Monday, February 23, 2015 Page 4 of 11 Pages Minutes of Board of Commissioners’ Work Session Monday, February 23, 2015 Page 5 of 11 Pages 911, on page 15, shows adjusted projections for vacant positions, but property tax revenue is up as well. They are still over budget with revenue, so there is some cushion if needed. Regarding Health, the general fund transfer has been budgeted. Commissioner Baney said she wants to know what the investment is buying. Mr. Anderson stated that he talked with Ms. Smilie and in general, the Board can expect these questions to be answered at the budget presentation. Specifically for early learning, the question was how long they need to continue bridging services while the State develops programs. WEBCO is involved in this. 3. Discussion of 911 Support Letter (Final). Mr. Anderson said that the Board saw an earlier draft of this, and the final was developed after meetings with stakeholders around the county. All support this and there were no objections so far. Mr. Reinke presented this to others, including rural fire protection districts. Some wording was changed from unconditionally supporting to resolving to actively support the formation of a new district. They don’t anticipate any objections, and it was shared with chiefs of agencies who are all on board. They have begun the engineering process, with preliminary details of what the radio system might cost. It might be much lower through sharing sites and working with the State, on locations such as Awbrey Butte and Mt. Bachelor. Adcom will do the engineering and refine the preliminary configuration. The letter asks the agencies to stand in unity leading up to May 2016. Chair DeBone stated that they knew this was coming a year ago. The State committee wants everyone to work together on this next generation, narrow- banding backbone of the system. It is timely concerning communications. As the Governing Body of the 911 County Service District: UNGER: Move signature of the support letter. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Work Session Monday, February 23, 2015 Page 6 of 11 Pages Reconvened as Deschutes County: UNGER: Move signature of the support letter. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 4. Discussion of a New Manufactured Home/RV Park Adjacent to Another (Text Amendment). Paul Blikstad gave an overview of the proposed amendment. The applicant is just asking for the possibility. He referred to an oversized map. As a part of the application, the owner is aware the property is MUA-10 and he has to file for a Goal 14 exception for urbanization. It is a difficult hurdle to get over. Jon Jennings of the DEQ testified that it may be possible but won’t be easy. A public hearing is scheduled for March 4. The ideal solution would be if the property was in the urban growth boundary so it could be connected to sewer services, but the City is not considering this land yet. It is not in reserves either. He noted that not many would choose to live there. There is a home on each of the four lots. He has proposed a limit of ten dwellings on the property so he would not have to address the transportation planning rule. That is a daunting process itself. They are prepared for the hearing, but don’t anticipate a lot of testimony. Commissioner Baney asked about access management onto Highway 97. Mr. Blikstad said the applicant thinks he has this squared away. Commissioner Unger noted that this is his biggest concern, as they should be mitigating what is already there. There is a big ODOT issue at Cooley Road already. During peak traffic times, this is a dangerous area. These properties need auxiliary access. Mr. Blikstad said this was discussed with ODOT already. Peter Gutowsky stated that a text amendment would result in a specific proposal and demonstrate compliance with a Goal 14 exception and ODOT comments. Minutes of Board of Commissioners’ Work Session Monday, February 23, 2015 Page 7 of 11 Pages Peter Russell added that they have a legal right of access, and the trip generation falls below ODOT requirements. A mobile home is computed at 4.5 turns a day. Mr. Blikstad said that there are already four units there and this would add 6 more. There is one access point for this property. Mr. Gutowsky stated that there is a conditional use permit, site plan and Goal 14 exception needed. This is a high bar to meet. Board approval just allows them to apply. It is property specific so has to b e addressed. Mr. Blikstad added that the Planning Commission is concerned about the spread of mobile homes in the MUA-10 zone. They suggested that it should be adjacent to an existing park and adjacent to the urban growth boundary. Mr. Gutowsky said that they were concerned about unintended consequences. Mr. Russell noted that there is one driveway for this property. There are other driveways from other properties. Commissioner Baney said that this is an ODOT thing. Since this has to do with affordable housing, why isn’t the applicant trying for a special annexation for a public purpose. Mr. Gutowsky said that there is a higher cost with the City, and no guarantee that the City will go with it. The City wants one large legislative amendment for the UGB, even though this does fit under affordable housing. Mr. Blikstad said the property has Avion Water and can install fire hydrants. Mr. Anderson asked if the four existing dwellings would remain. Mr. Blikstad said it depends on the configuration of the mobile home spaces, the structures plus a carport. It is barely ten acres as it is so clustering is not an option. Commissioner Baney stated they could be on city utilities if annexed. She also heard of a location in southeast Bend for manufactured homes, about 40 acres, which the owners want to bring in. The City says they want to wait, but the community needs affordable housing. They might not get their UGB annexation done for years. Mr. Gutowsky said that if they establish a new manufactured home park, they will need to have a large septic system and an alternative site. It is more efficient through a sewer system, but to hook up they have to have an existing viable system. This text amendment would allow a new conditional use, but one that requires a goal exception, so it is very narrow. Minutes of Board of Commissioners’ Work Session Monday, February 23, 2015 Page 8 of 11 Pages Mr. Russell indicated that the EIS for the north corridor through ODOT has been adopted by the City. Commissioner Unger noted that there will be a time when you won’t be able to turn around and there will be few ways to get through. Mr. Russell said they are starting discussions regarding a facilities management plan for the area, Bend to Redmond. This may mean raised medians for safety reasons. Commissioner Unger stated that he is conflicted about allowing a developer to do this. The housing is needed but when someone lives there, they could face a transportation hardship in the future. Mr. Gutowsky said the applicant can be asked about unanticipated consequences. Commissioner Baney stated that it costs people a lot of money if they have to use out of direction travel. There are not really any options there. Mr. Blikstad noted that four properties are accessing the highway now. It will be an issue there anyway eventually. Commissioner Unger added that traffic flow is increasing along with speed, so it is getting more dangerous. 5. Property Management Update. James Lewis said that Redmond Park & Recreation District, the City of Redmond and the BLM all have a firearms restricted area on the land east of Redmond. The BLM enforces its own properties. (He referred to an oversized map.) Only the County and some private lands remain without this restriction. There was a shooting incident there last year. There are 33 different private properties, with some owners who want no restriction and others that do. An ordinance is being created to be approved at the City and Park & Recreation level, and then the County can institute the same. The question is whether to ask the private property owners if they want to participate. It is a patchwork of properties, which would mean there would be enforcement issues. The parcels range from two to 15 acres in size. Commissioner Unger asked if they can find consensus on the properties on the south end. Most of the issues are in areas around the Park & Recreation property. Mr. Lewis stated that most of the shooting seems to be related to rock chuck issues, not recreational shooting. Commissioner Baney does not want to have a checkerboard effect, so it should be all or nothing for the private land. Susan Ross noted that it is important for the County and City lands since that involves a lot of acreage. Minutes of Board of Commissioners’ Work Session Monday, February 23, 2015 Page 9 of 11 Pages Mr. Lewis stated that the Radlands and Park & Recreation facilities bring in a lot of people to the area for recreational purposes. Beyond that, it is mostly private land. They are prepared to move forward with the City and Park & Recreation, but can run the privately owned parcels on a separate course. He can gauge the interest. Ms. Ross said she would prefer to see one process. They can find out if there is enough cooperation, and do the City/County/Parks properties by themselves if necessary. Commissioner Unger noted that this is a recreational area already, close to town, with many people in the area; it is really not suited to shooting. Mr. Anderson added that Parks wants to increase the use of trails as well. Ms. Ross stated they will go through the process, include any that are cooperative, and present it again to the Board. ___________________________ The Board went into executive session at 3:40 and out of session at 4:45 p.m. 6. Other Items. Peter Russell spoke about the work plan and Code regarding natural hazards, primarily fire and flood. The team has met and they should have a final report by June 30. They have two work sessions with the Planning Commission in April. Mr. Lelack added that they contracted with the University of Oregon to look at Code related to fire and flood, and to recommend changes. This could result in future work or changes in best management practices. It would also require a text amendment. It appears that the best date for a Board work session would be May 18. ___________________________ Mr. Lelack asked the Board if they want a work session to discuss the annual 4 Peaks Music Festival, which requires a hearing. Commissioner Unger pointed out that it is needed only if there are special issues. Some people will never change their minds. The Board said that they are okay with just a hearing at a Board meeting. ___________________________ Commissioner Baney stated that there is the possibility that Bend Transit will ask for $2,000 for facilitation services through COIC. The City is putting in $2,000, as is OSU. UNGER: Move approval of $2,000 for this purpose, divided in thirds, from the Commissioners' lottery fund allotments. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Commissioner Unger brought up the Sisters trail issue. Oregon Solutions is now involved and will speak with a group of community leaders in Sisters about supporting the idea. He asked if the County should help defray any costs. Commissioners Baney said they almost hired this person for the COIC issue but did not like his style. She would support a bill for meals. Ms. Ure reminded the Board that they have about $2,500 each left in lottery funds for the rest of the year. Chair DeB one said he thought that most people were supportive of the trail. Commissioner Unger stated that there are some who do not want it near their properties. Most of it is Forest Service land, and it appears there is no problem for those people whose land might be impacted. Commissioner Baney said they need to have the right people around the table, and some of them seem to be anti-government. She asked why the County is involved when this is a City and Forest Service issue, and the City should reconcile the residents. Commissioner Unger noted that most of the land is outside Sisters and some is in Black Butte Ranch. He does not have faith that the City will handle it properly and noted that they caused problems when the highway was widened to allow for passing lanes between the City and Black Butte Ranch. The Northwest Forest Plan listening session was discussed. Chair DeBone said it is a big picture issue, a twenty-year plan, and he wanted the Board to be aware of what is going on. Minutes of Board of Commissioners' Work Session Monday, February 23,2015 Page 10 of 11 Pages Mr. Anderson said that Ed Keith is aware of this and would like to attend, but he needs to present at the Northwest Smoke Management meeting in Boise on the same day, along with the Deschutes Forest Collaborative, the Forest Service and others . Someone else would have to sit in on the plan discussion. He said he could ask Mr. Keith to draft comments. Chair DeB one said he has been contacted by six or seven people who are concerned about Second Amendment rights, but there is nothing at this point that requires any action. Being no other items discussed, the meeting was adjourned at 5: I 0 p.m. DATED this II fo Day of }V\ 6A vt..---2015 for the Deschutes County Board of Commissioners. Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: IsslOner ~~ Recording Secretary Minutes of Board of Commissioners' Work Session Monday, February 23,2015 Page 11 of 11 Pages ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other issues under ORS 192.660(2), executive session. ______________________________________ Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners’ m eeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. _________ ______________________________________ Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/locati on is accessible to people with disabilities. If you need accommodations to make participation poss ible, please call (541) 388-6571, or send an e-mail to bonnie.baker@deschutes.org. _________ ______________________________________ Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, FEBRUARY 23, 2015 ___________________________ 1. Performance Measurements Quarterly Update – Judith Ure & Department Directors 2. Finance/Tax Update – Wayne Lowry 3. Discussion of 911 Support Letter (Final) – Steve Reinke 4. Discussion of a New Manufactured Home/RV Park Adjacent to Another (Text Amendment) – Paul Blikstad 5. Property Management Update (may include executive session) – Susan Ross 6. Other Items Deschutes County FY 2015 Goals and Objectives Mission Statement Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner Safe Communities: Protect the community through planning, preparedness, and coordinated public safety services. 1. Facilitate collaborative planning among county and community partners to enhance emergency preparedness. 2. Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and supervision services. 3. Respond to, investigate, and prosecute criminal activity to ensure the guilty are held accountable, the innocent are protected, and the rights of all citizens are respected. 4. Facilitate collaborative planning on county-wide communications and infrastructure. Healthy People: Enhance and protect the health and well-being of the community through advocacy, education, and services. 1. Consider population health, wellness, safety, and multi-modal connectivity in the design and implementation of infrastructure. 2. Participate in defining and driving systems reform and alignment. 3. Ensure children, youth, and families are protected, healthy, and successful. 4. Provide timely access to quality and affordable health care for the most vulnerable populations. 5. Assess, preserve, promote, and protect the basic health and wellness of residents. 6. Provide physical and behavioral health treatment and support services to meet the needs of the community. 7. Promote preventive health through partnerships, community education, outreach, and advocacy. Robust Economy: Promote policies and actions that stimulate economic vitality. 1. Initiate strategic capital programming, including transportation and communications infrastructure, construction, and other needs. 2. Partner with organizations that stimulate economic vitality. 3. Provide cost-efficient and innovative infrastructure that supports local economic opportunities and livable communities. 4. Support land use policies that promote beneficial utilization of the land for economic growth. 5. Support beneficial management and access policies of publicly owned natural resources to promote tourism and recreational activities. 6. Pursue inter-jurisdictional and interdepartmental cooperation to enhance service delivery and the cost- effectiveness of public services. Management of Natural Resources: Promote environmental stewardship through assessment, advocacy, and collaboration. 1. Partner with community members and appropriate agencies to preserve and protect South County’s water resources. 2. Educate the public and enforce policies regarding noxious weed control and eradication. 3. Support healthy and sustainable forest and public land management practices and oversight. 4. Enhance and protect air, land, and water resources. Effective Service Delivery: Maintain confidence in Deschutes County through sound fiscal management and responsiveness to the public. 1. Continue to provide opportunities for public engagement with Deschutes County government. 2. Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. 3. Support employee development, productivity, and job satisfaction. 4. Support and promote Deschutes County Customer Service “Every Time” standards. Introduction Deschutes County, OREGON Page 9 The Deschutes County Board of Commissioners annually establishes a series of broad goals and objectives to guide organizational programs, projects, and activities. Each County department then develops indicators that can be used to evaluate progress toward achieving the goals and objectives. These performance measurements are published in the annual adopted budget. At the end of each quarter, departments submit a status report for a limited number of performance measurements, specifically those in which completion has been achieved or barriers have been encountered. The County Administrator then selects highlights to present to the Board. Selections from the second quarter of FY 2014- 15 are detailed below. Safe Communities: Protect the community through planning, preparedness, and coordinated public safety services. Department Objective Measure 9-1-1 Service District #4: Facilitate collaborative planning on county-wide communications and infrastructure. (other): Determine the District’s operational and capital needs through strategic planning over the next three months. Q2 Status: The District’s 2015-2018 Strategic Plan was adopted by the Board in January 2015. Department Objective Measure 9-1-1 Service District #4: Facilitate collaborative planning on county-wide communities and infrastructure. (other): Concurrently develop partnerships and a governance agreement for the proposed radio system. Q2 Status: Staff is working on a proposal for the District to take responsibility for all local public safety radio system infrastructure maintenance on a user fee basis. The proposal will be reviewed by the Project Review Team (PRT) and the Executive Board and, if it warrants further action, will be brought to the Board of County Commissioners for consideration. Development of the project, regardless of the outcome, will facilitate discussions about radio system governance and operations which will benefit the radio replacement project. Deschutes County Department Performance Measurements FY 2014-15 – Second Quarter Highlights Healthy People: Enhance and protect the health and well-being of the community through advocacy, education, and services. Department Objective Measure Health Services #5: Assess, preserve, promote, and protect the basic health and wellness of residents. #10: 35% of behavioral health clients enrolled in Supported Employment are employed in competitive employment. Q2 Status: With a 60% success rate far surpassing the target of 35%, Deschutes County Health Services (DCHS) consistently performs among the top two counties in the state in placing individuals in competitive employment. Department Objective Measure Health Services #6: Provide physical and behavioral health treatment and support services to meet the needs of the community. (other): Continue to upgrade facilities to increase efficiencies and access to services. Q2 Status: Staff moved into and began providing services in the newly renamed Deschutes County Downtown Clinic (DCDC) in November 2014. An opening celebration complete with a ribbon cutting by the Bend Chamber was held on February 5, 2015 Department Objective Measure Property & Facilities #6: Provide physical and behavioral health treatment and support services to meet the needs of the community. #2: Complete construction of the Sisters Health Clinic by late summer 2014 in order to provide the space to offer health and behavioral health services. Q2 Status: The Sisters Health Clinic was occupied in October 2015. Services at the Clinic are offered through a cooperative agreement between numerous organizations: St. Charles Health Systems provides medical services; Advantage Dental provides dental services; Deschutes County provides behavioral health services as well as building maintenance; Sisters School District provides custodial and garbage disposal services. Robust Economy: Promote policies and actions that stimulate economic vitality. Department Objective Measure Road #3: Provide cost-efficient and innovative infrastructure that supports local economic opportunities and livable communities. #1: Report the overall average Pavement Condition Index (PCI) of the County paved road network. The PCI is a measure of the quality of pavement ranging from 0 (completely failed) to 100 (new surface). A PCI greater than 70 is considered “good” and optimum maintenance efficiency occurs within the low to mid-80s range. Department’s FY 2015 target is 80%. Q2 Status: The Pavement Condition Index (PCI) for the second quarter was 80%. The PCI reflects the results of field measurement (approximately 1/3 of system) performed by a contractor and entered into the Department’s maintenance modeling software, Streetsaver©. Although the system sustained an overall PCI of 80%, the field inspector made significant observations concerning degradation of the inspected segments of arterial and collector roadways, including a proliferation of longitudinal and transverse cracking. These conditions reflect the effects of several extreme cold events that occurred within the County during the past year. These events (between 30 and 40 degrees below zero) were damaging to the County’s pavement asset. The Road Department has modified an asphalt mix design for asphalt overlays in southern Deschutes County to help mitigate low temperature cracking. Management of Natural Resources: Promote environmental stewardship through assessment, advocacy, and collaboration. Department Objective Measure Natural Resources #3: Support health and sustainable forest and public land management practices and oversight. #2: Maintain or increase public participation in the Fire Free events (spring and fall) coordinated by Project Wildfire, as measured by yard debris collected. Q2 Status: The fall Fire Free event was held October 27 through November 8, 2014. The fall event is a partnership with Deschutes Recycling which provides a 50% discount for people to drop off yard debris. This year, the event yi elded 10,608 cubic yards, breaking the previous record of 8,878 yards set in the first year of the fall event held in 2009. Effective Service Delivery: Maintain confidence in Deschutes County through sound fiscal management and responsiveness to the public. Department Objective Measure Information Technology #1: Continue to provide opportunities for public engagement with Deschutes County government. #1: Modify the design and navigation of the County public website to better support access to the depth of information contained on the website by June 2015. Q2 Status: The website has been completely redesigned. The Information Technology Department partnered with a contract to implement an on-line hosted solution to replace the current in-house managed solution. Staff is actively providing training to departments on how to update the site’s content. Public launch of the new website is targeted for the week of February 16, 2015. Department Objective Measure Information Technology #2: Provide support to County operations to ensure cost- effective and efficient delivery of services to the public. #3: Redesign the County intranet website and work with departments to create new features and develop the skills among the most active users of the site by June 2015. Q2 Status: The redesigned County intranet website was expected to launch the week of February 16, 2015. Change in personnel focusing on developing web-based products has led to a delay in this measure in order to focus on Objective #1, Measure #1 (above). As the other measure is near completion, efforts will be re-focused on how to improve the intranet product. Progress should be made in quarters three and four. Department Objective Measure Finance #2: Provide support to County operations to ensure cost- effective and efficient delivery of services to the public. #4: Receive GFOA Distinguished Budget Presentation Award for the FY 2015 budget document. Q2 Status: The 2015 budget document was completed in August and was submitted to the awards program. A letter was received on December 3, 2014 indicating that the County had received the Distinguished Budget Presentation Award for the 2015 budget document. Department Objective Measure Finance #2: Provide support to County operations to ensure cost- effective and efficient delivery of services to the public. #5: Receive GFOA Certificate of Achievement Award for FY 2014 Comprehensive Annual Financial Report (CAFR). Q2 Status: The 2014 CAFR was issued in November 2014 and submitted shortly thereafter to the GFOA for review. Results should be available in the spring of 2015. Department Objective Measure Clerk’s Office #4: Support and promote Deschutes County Customer Service “Every Time” Standards. (other): Voter registration and election management administered in accordance with Oregon Law. Q2 Status: Voter Registration has been gradually increasing and has stayed over the 100,000 mark since September 2014. The customary decrease in registration after the November election did not materialize. The turn-out for the November election was 72.64% - stretching the Clerk’s office staff who were operating one key election staff member short due to an unexpected absence. A state-wide recount was held for Measure 92 (GMO Labeling) and was heavily scrutinized by representatives from both sides of the measure. Final certification indicated a net increase of one “Yes” vote. Deschutes County As of November Voter Registration Voter Turnout Comments . ..•.. ·.';i~; .,..' .'.:;( . ". /! '. {j1;"c'20'" .•........ Genenil '.' 'j . ...;.~... ;1> 86133··.· '.;'1.;; 86;53% 2005 84951 73.72% BBR Only 2006 83001 71.02% General 2007 83153 56.19% State Measures .' :... 'ji~t;r"2()(ili' ".. "l'. .·l ~~.~·<tT.; .;}~'t:' ; .92792 '" }. . r;!~ .• f.,...' "86.81% General .'. 'L 2009 88678 43.72% COCC/Sisters Annexation 2010 89211 72.65% General no election 2011 91647 • ;; 4Z012 .. 98464 84.92% General Room tax 2013 97842 35.65% 72.63% General2014 (Nov) 100984 2014 (Dec) 101372 2015 (Jan) 100967 1012012015 (Feb) 12,000 10,000 8,878 8,000 III "C... "' > 6,000 :cu ::J v 4,000 2,000 o +1-------< 2009 Fall Fire Free -Cubic Yards Collected PROJECT WILDFIRE 'UTUUtllP~ I ••11IUTt O. 6,241 6,233 5,414 5410 2010 2011 2012 2013 2014 Year 10,608 Deschutes County Department Performance Measurements FY 2014-15 – Second Quarter All Department Responses 9-1-1 Service District Goal Objective Department Measure Safe Communities #3: Respond to, investigate, and prosecute criminal activity to ensure the guilty are held accountable, the innocent protected, and the rights of all citizens are respected. #1: 95% of all 9-1-1 calls will be answered within 5 seconds. #2 – 99.0% of all 9-1-1 calls will be answered within 10 seconds. #3 – Calls will be referred to dispatch in 3 seconds or less. Q2 Status: 1. 95% of all 9-1-1 calls will be answered within 5 seconds. Q1 was 94.1%. Q2 achieved 92.5%. a. This goal has never been reached. Staff’s goal is to achieve the 95% level by Q4, by which time several vacant line positions will have been filled. b. Staff attributes the degradation in this time to consistently operating at the District’s minimum staffing level due to the low number of qualified line personnel. 2. 99% of all 9-1-1 calls will be answered within 10 seconds. Q1 was 99.7%. Q2 achieved 99.7%. 3. Calls will be referred to dispatch in 12 seconds or less. Q1 was 12 seconds. Q2 achieved 7 seconds. a. The time for this standard that has been reported in the budget for past years as 3 seconds is actually the goal for our average ring time, which was met again in Q2. Other: Staff is also currently working toward achieving the following top priority district goals which were identified in the Q1 update. Q2 updates are in bold: 1. Determine the District’s operational and capital needs through strategic planning over the next three months. The District’s 2015-2018 Strategic Plan was adopted by the Board in January 2015. 2. Maintain the current positive labor relations climate. The working relationship with the Employee Association remains positive. No grievances have been filed since mid-2014. 3. Get all vacant line positions staffed with fully trained Telecommunicators by the end of 2015. Five new hires started training in January 2015. Four more will be hired in March 2015. 4. Value engineer the proposed county-wide radio system to more closely estimate its cost and service level. The Project Review Team (PRT) and the Executive Board have agreed that staff and a qualified consulting firm should continue to refine the project’s cost. Emphasis is being placed on maximizing partnership opportunities with the state radio project. 5. Concurrently develop partnerships and a governance agreement for the proposed radio system. Staff is working on a proposal to have the District take responsibility for all local public-safety radio system infrastructure maintenance on a user fee basis. The proposal will be vetted by the Project Review Team (PRT) and the Executive Board and if it warrants further action, it will be brought to the Board of County Commissioners for consideration. Development of the project, regardless of the outcome, will facilitate discussions about radio system governance and operations which will benefit the radio replacement project. 6. Obtain public approval for permanent funding for the District’s operational and capital needs including the construction of a coordinated, countywide radio system. This item became a strategic plan goal. Staff has completed its analysis of costs for the District’s operational needs, and is now working on estimating long term capital costs. Administrative Services Goal Objective Department Measure Effective Service Delivery #1: Continue to provide opportunities for public engagement with Deschutes County government. #1: Deschutes County citizens engaged through a variety of new forums and venues, including weekly posts to Twitter account, Board meetings held in alternative community locations, and other expanded opportunities. Q2 Status: Communications has significantly expanded the number of weekly media releases and other communications distributed to the public through social media (Facebook and Twitter) and email blasts. Approximately three to four new Facebook pages have been created in the past year with program coordinators, a newly-established link between the County’s Facebook and Twitter feed allows for automatic communication to a new audience segment. Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #3: A significant planned audit in FY 2015 will assess coordination of pre-trial and offender population workloads in the Sheriff’s Office, Adult Parole and Probation, Juvenile Community Justice, and the District Attorney’s Office. Q2 Status: Currently working on a public safety project for Juvenile Community Justice. Work will include stakeholder input from the Courts and District Attorney’s Office. There is also scheduled a review of the transition of the Elected District Attorney. These audit reports are nearing completion and are expected to be released in January/February 2015. Other internal audit reports issued in this quarter include the 2014 Global Follow-up. Goal Objective Department Measure Robust Economy #2: Partner with organizations that stimulate economic vitality. #6: County funds leveraged through contractual arrangements with organizations specializing in job creation, economic development, and local business support. Q2 Status: During the first and second quarters, the County approved two business development loans in the amount of $50,000 each to Humm Kobucha and to Oregon’s Wild Harvest for the purpose of creating 25 new full-time family wage jobs each for a projected total of 50 new jobs in Deschutes County by July 2016. Goal Objective Department Measure Effective Service Delivery #6: Pursue inter-jurisdictional and interdepartmental cooperation to enhance service delivery and the cost- effectiveness of public services. #7: Facilitate intergovernmental agreements with other public agencies, addressing issues such as service delivery, planning, purchasing, facility use, and communications. Q2 Status: The High Desert Porsche Club raised $3,600 to pay for 40 students to take Skidcar training coordinated by Risk Management. The club donates the funds to the High Desert Driver Education Program which serves students from the following school districts: Bend-La Pine, Crook County, Redmond, and Sisters. Goal Objective Department Measure Effective Service Delivery #4: Support and promote Deschutes County Customer Service “Every Time” Standards. #5: Expand outreach to veterans and their families to increase the number of clients eligible for federal veteran benefits. Q2 Status: Veterans Extended Outreach Grant funding in the amount of $31,046 was awarded from the Oregon Department of Veterans Affairs to increase services, outreach, hire temporary help, conduct advertising campaign, and bring in more federal dollars into Deschutes County. These grant funds must be expended by June 30, 2015. To date, the grant funding was used to hire temporary help for a 3-month period from July through September 2014, and expended $5,007.41. The Veterans’ Office also conducted a promotion campaign in the Sisters Nugget during October 2014 and expended $471.75 to reach out to the veterans in Sisters and inform them of outreach services in their community. The Office is developing, with Anna Johnson, a substantial media campaign in the cities of Bend, Redmond, and La Pine to ensure that all veterans in Deschutes County is award of the services offered. Q2 Status: Between October 1, 2014 and December 31, 2014 the Veterans’ Office assisted over 1000 veterans, surviving spouses, and dependents, conducted 782 sit down interviews, and served 397 walk-in clients. Last quarter we brought in to our clients $2,076,338.86 in new federal dollars by assisting, advocating, and providing an outstanding service to the Veterans of Deschutes County. These funds would not have been granted to our veterans and family members without this office and the excellent staff that I have the pleasure of supervising and working side by side with. We have started a new service which allows our Customer Service Clerk, Shannon, to assist veterans in signing up for the VA’s new web site “eBenefits” which allows the veteran the ability to track the progress of their benefits application. Shannon, during the quarter, assisted 44 veterans in signing up and adding dependents to their benefits. This has been a large success and we plan on establishing an eBenefits class in the near future to eventually get all veterans signed up on this web site. Assessor’s Office – No Response Provided Clerk’s Office Goal Objective Department Measure Effective Service Delivery #4: Support and promote Deschutes County Customer Service “Every Time” Standards. (other): Voter registration and election management administered in accordance with Oregon Law. Q2 Status: Voter Registration has been gradually increasing and has stayed over the 100,000 mark since September 2014. The customary decrease in registration after the November election did not materialize. The turn-out for the November election was 72.64% - stretching the Clerk’s office staff who were operating one key election staff member short due to an unexpected absence. A state-wide recount was held for Measure 92 (GMO Labeling) and was heavily scrutinized by representatives from both sides of the measure. Final certification indicated a net increase of one “Yes” vote. Community Development Goal Objective Department Measure Robust Economy #2: Partner with organizations that stimulate economic vitality. #1: Coordinate with the City of Bend to adopt the Bend Airport Master Plan Update into the County’s Comprehensive Plan and zoning code to promote economic sustainability and growth at the Airport. Q2 Status: On October 27, the BOCC adopted Ordinance 2014-026. The ordinance approved a City of Bend land use application amending the zoning map for the Airport Development (AD) zone in Deschutes County Code (DCC) 18.76 and its subzones of Airfield Operations District (AOD), Aviation- Related Industrial District (ARID), and Aviation Support District (ASD). It also corrected a procedural error from the 2003 adoption of the sub-districts and the 2002 Bend Airport Master Plan Update. This year, the City will initiate a plan amendment to formally update the Airport Master Plan. Goal Objective Department Measure Robust Economy #2: Partner with organizations that stimulate economic vitality. #3: Administer 3-year US EPA Brownfield Assessment grant with the Cities of Bend, La Pine, Sisters, and Redmond to identify contaminated sites and plan for redevelopment. Q2 Status: The Brownfield grant dedicates $90,000 for Area Wide Planning (AWP). AWP offers resources to conduct research, technical assistance and training that can result in an area-wide plan and implementation strategy for key brownfield sites. This information can then help inform the assessment, cleanup and reuse of brownfield properties and promote area-wide revitalization. The grant will allocate AWP resources to the City of Redmond to revitalize its Mid-Town area. The City is contributing an in-kind match of $44,700 to maximize the AWP effort. Brownfield redevelopment often requires environmental site assessments (ESAs) and regulatory review. To help property owners navigate these processes and access resources that can help pay for the assessments and review, approximately $264,000 of the brownfield grant provides ESAs for eligible properties, and gives technical assistance to property owners, citizens, businesses and other stakeholders. The County provided funding for Phase I Environmental Site Assessments (ESAs) on all of the eligible properties, with the exception of the Cline Falls Power Plant (where a Phase I ESA is unnecessary). The Phase I studies cost approximately $3,500 per property; therefore, the total costs for these initial studies are about $25,000. U.S. EPA is currently reviewing the reports prepared by Apex Companies, LLC. Following completion of the Phase 1 ESAs, a subset of the properties, including the Cline Falls Power Plant, will likely be targeted for a Phase 2 ESA. The costs for Phase 2 ESAs can be significantly higher than Phase 1 ESAs. A meeting with a Brownfield Advisory Committee to solicit input regarding prioritization and funding for Phase 2 ESAs and cleanup planning at selected properties is scheduled for February 19. Goal Objective Department Measure Robust Economy #4: Support land use policies that promote beneficial utilization of the land for economic growth. #4: Evaluate the County’s Agricultural Lands Program to determine if land use changes are necessary at the local and/or state level to promote a successful agricultural and rural economy. Q2 Status: Based on BOCC direction in October, the Planning Commission continues to discuss two topics associated with the agricultural lands program: temporary hardship dwellings in the Conventional Housing Combining Zone and minor plan amendments clarifying that resource land parcels can be re- designated and rezoned to resource lands through a quasi-judicial application process, without taking an exception to Oregon Land Use Goals 3 or 4. In addition, on November 24, the BOCC directed CDD to explore HB 2229, also known as the Big Look Bill, as it relates to correcting mapping errors of lands designated farm or forest use. Since then, CDD has conducted two work sessions with the Planning Commission on this issue, coordinated with DLCD on a potential work program, and scheduled a work session with the BOCC on February 4 to discuss whether and/or how to proceed with this program. Goal Objective Department Measure Robust Economy #4: Support land use policies that promote beneficial utilization of the land for economic growth. #5: Reconvene the Transferable Development Credit (TDC) Advisory Committee to determine if changes are needed to facilitate economic growth in La Pine’s New Neighborhood in conjunction with groundwater protection in rural southern Deschutes County. Q2 Status: The TDC Advisory Committee convened on August 21 and conducted five meetings. On December 18, members reviewed a matrix of options and identified their top two choices: 1) Maintain the status quo; and, 2) Reconvene the committee in 24 to 36 months. A work session with the BOCC is scheduled for February 4. Goal Objective Department Measure Robust Economy #6: Pursue inter-jurisdictional and interdepartmental cooperation to enhance service delivery and the cost- effectiveness of public services. #9: Maintain and expand 1-stop building and development services shops for city and county permits at Sisters and La Pine City Halls; providing most building services for the City of Redmond; and leading and coordinating the joint use of Accela (ePermitting) with Sisters and Redmond. Q2 Status: CDD staff moved to the La Pine City Hall in August 2014 to establish a 1-stop development services shop for both City and County permits. The co-location is working perfectly for everyone. In late January, CDD staff met with the City of Sisters City Manager, CDD Director and support staff to discuss the current Building Official services contract. Everyone indicated strong support for the partnership, complete satisfaction with the services provided, a desire to establish and adopt a 2-year contract extension (2016-2018) as early as summer 2015, and a potential expansion of services to include a County permit tech on a limited basis at Sisters City Hall. CDD staff is also preparing to co- locate with the City of Redmond in Evergreen upon the completion of the remodel. In addition, County, Redmond and Sisters CDD departments are jointly using Accela. Goal Objective Department Measure Management of Natural Resources #1: Partner with community members and appropriate agencies to preserve and protect South County’s water resources. #10: Coordinate with DEQ to (1) issue protective onsite wastewater treatment system permits and water quality risk and monitoring; (2) initiate a Goal 11 Exception for southern Deschutes County; and (3) provide education and outreach materials online and to community groups on livestock impacts on small residential properties. Q2 Status: On December 19, 2014, Department of Land Conservation and Development (DLCD) and Department of Environmental Quality (DEQ) submitted draft findings to CDD on a Goal 11 Exception. The draft findings include a rationale for the exception and a map of the proposed area. The Goal 11 Exception would allow sewers in rural Southern Deschutes County to protect groundwater. On December 29, DEQ, DLCD, and County staff discussed the draft findings and next steps at a BOCC work session. The three agencies are currently coordinating the dates and locations of the public workshops, hiring a consultant to conduct a TPR-compliant traffic study, and fine-tuning the application all in in preparation to initiate the formal Goal 11 Exception application in spring. Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #14: Achieve an average turnaround time on building plan reviews of 4.5 days. Q2 Status: The average turnaround time for all plan reviews (commercial and residential) from July 1, 2014 to present is 7.9 days. This number is below the State’s 10-day requirement and lower than the 1st Quarter’s report of a 9-day average. Training of a new plans examiner is underway which should reduce this turnaround time further towards the historical average of 4 to 5 days. Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #15: Achieve 85% voluntary compliance in Code Enforcement cases. Q2 Status: The voluntary compliance rate for this quarter’s report is 85%. Goal Objective Department Measure Effective Service Delivery #2: Support employee development, productivity, and job satisfaction. #16: The Building Safety Division will continue to provide training seminars and classes for all local municipal inspectors and building and design professionals, and ensure all building inspectors maintain required certifications. Q2 Status: Through CDD’s membership in and association with Central Oregon Chapter International Code Council (COCICC), we are discussing potential upcoming classes with other local jurisdictions. This has become a much higher hurdle due to the State mandating that all code changes must be conducted through their classes and instructors, and keeping the 1% training fund fee the County pays on all permits to help defray their costs. Community Justice Based on second quarter data, the Community Justice Department is on target or within expected range of performance on all indicated measures, as follows. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs. #1a: 700 adult offender sanctions, interventions, and violations submitted. #1b: 25 adult offender revocations processed. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs. #2: 80% of Juvenile Community Justice Officers meeting contact and skill-building goals with medium and high risk offenders. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs. #3a: 75% of adult felony probationers’ successful case closures. #3b: 50% of successful case closures of adults on felony post-prison supervision. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs. #4: 85% at-risk juveniles without a criminal offense 6 months after completion of Functional Family Therapy treatment. Q2 Status: The Department utilizes a designated source of funding to serve at-risk youth with Family Functional Therapy (FFT). These youth are referred from community agencies and schools and are not yet involved with the juvenile justice system. While they are not yet involved, their risk profiles indicate a 50-75% chance of involvement within a year. Additionally, this population has actually shown to be more difficult to engage and continue treatment than youth who are formally and legally required to do so through their involvement with the juvenile justice system, for example through a court order. Prevention families in the FFT program face challenging circumstances. Our FFT therapists face numerous accompanying challenges to engage and retain clients to work on pervasive, long-standing and difficult issues as a family in the most intimate of settings – the home. Despite these challenges, our performance on this measure in the last three fiscal years has been outstanding: only 15% of youth have had a criminal offense in the designated time period. This year to date, 25% have had a criminal offense. District Attorney’s Office – No Response Provided Fair & Expo Goal Objective Department Measure Robust Economy #5: Support beneficial management and access policies of publicly-owned natural resources to promote tourism and recreational activities. #1: Value of the economic impact generated from Fair and Expo events and facilities. Q2 Status: After the 2nd quarter the Fair/Expo generated $19,121,300.00 or 54% of the $35 million projected. We hosted the Family Motor Coach national convention with folks from all over the United States, Canada and Mexico attending. This a huge boost the local and statewide economy as these folks spend time all over Oregon as they travel such long distances (also reported in Q1). Goal Objective Department Measure Robust Economy #5: Support beneficial management and access policies of publicly-owned natural resources to promote tourism and recreational activities. #2: Total of 248,000 visitors to the annual Deschutes County Fair. Q2 Status: The total number of visitors to the annual Fair exceeded the target by 9,000 for a total of 257,000. The gates were up 5% over the previous year, concert attendance was the best ever, and all this despite bad weather on Saturday, which is typically our busiest day (also reported in Q1). Finance Goal Objective Department Measure Effective Service Delivery #2: Ensure cost-effective and efficient delivery of services to the public. #1: 100% of tax statements issued by October 21. Q2 Status: We issued 102,869 tax statements by October 21. This equates to 100%. Goal Objective Department Measure Effective Service Delivery #2: Ensure cost-effective and efficient delivery of services to the public. #2: 22,800 tax accounts processed per FTE. Q2 Status: We processed 103,000 accounts through December 31, 2014. This equates to 23,111 per FTE. Goal Objective Department Measure Effective Service Delivery #2: Ensure cost-effective and efficient delivery of services to the public. #3: Meet with each department head twice annually to discuss service delivery and ensure that finance support needs are being met. Q2 Status: Regular monthly meetings are established with the Health Department, Human Resources and the Fair and Expo Center. Finance Department staff will continue to schedule these meetings as the year progresses. Goal Objective Department Measure Effective Service Delivery #2: Ensure cost-effective and efficient delivery of services to the public. #4: Receive GFOA Distinguished Budget Presentation Award for the FY 2015 budget document. Q2 Status: The 2015 budget document was completed in August and was submitted to the awards program. A letter was received on December 3, 2014 indicating that the County had received the Distinguished Budget Presentation Award for the 2015 budget document. Goal Objective Department Measure Effective Service Delivery #2: Ensure cost-effective and efficient delivery of services to the public. #5: Receive GFOA Certificate of Achievement Award for FY 2014 Comprehensive Annual Financial Report (CAFR). Q2 Status: The 2014 CAFR was issued in November 2014 and submitted shortly thereafter to the GFOA for review. Results should be available in the spring of 2015. Health Services Behavioral Health Goal Objective Department Measure Healthy People #5: Assess, preserve, promote, and protect the basic health and wellness of residents #10: 35% of behavioral health clients enrolled in Supported Employment are employed in competitive employment. Q2 Status: Measure Numerator Denominator % #10 36 60 60% Deschutes County Health Services (DCHS) consistently performs among the top two counties in the state in placing individuals in competitive employment. As you can see we far surpassed our target of 35% in quarter two. Public Health Goal Objective Department Measure Healthy People #3: Ensure that children, youth, and families are protected, healthy, and successful. #1: 85% of public health office visit appointments are completed (i.e., clients did not no-show or late cancel) #4: Provide timely access to quality and affordable health care for the most vulnerable populations. #7: 90% of newly enrolled Nurse Family Partnership clients are screened for domestic violence within three months of enrollment. Q2 Status: Measure Numerator Denominator % #1 982 1156 85% #7 11 11 100% DCHS has met its target of 85% completion of public health office visits and surpassed its target for screening of new enrollees for domestic violence in the Nurse Family Partnership Program. Intellectual and Developmental Disabilities (IDD) Goal Objective Department Measure Healthy People #6: Provide physical and behavioral health treatment and support services to meet the needs of the community. #11: 90% of Developmental Disabilities Intake Satisfaction Surveys have a score at or above 18/20. Q2 Status: Measure Numerator Denominator % #11* 10 14 71% *These data are for Fiscal Year 2015 to date. IDD intake staff are working toward meeting this measure by identifying means to make information provided to clients during the intake process more helpful. This was identified as the area in greatest need of improvement. Early Learning Hub Q2 Status: (other) The Central Oregon Early Learning Hub was awarded a $40K early literacy grant from the state Early Learning Division. Funds are to be used to expand the Reach Out and Read Initiative with major medical providers including Federally Qualified Health Centers and the Health and Wellness Center at Warm Springs. These clinics serve a high proportion of the region’s Hispanic, Native American and low-income families. Operations Q2 Status: (other) DCHS continues to upgrade its facilities to increase efficiencies and access to services. During the second quarter of FY 2015, progress in this area is described below. Downtown Clinic: Staff moved into the newly renamed Deschutes County Downtown Clinic (DCDC) and began providing services there in November. An opening celebration complete with ribbon cutting by the Bend Chamber is scheduled for Thursday, February 5, 2015 Repurposing of Medical Records Space at Courtney Building: During the second quarter of FY 2015, a major effort to digitize more than 25,000 medical records was completed. Space freed up is being converted to much-needed office space in the Courtney Building. Information Technology Goal Objective Department Measure Effective Service Delivery #1: Continue to provide opportunities for public engagement with Deschutes County government. #1: Modify the design and navigation of the county public website to better support access to the depth of information contained on the website by June 2015. Q2 Status: The website had been redesigned from the ground up. The IT Department partnered with a contract on an on-line hosted solution to replace the current in-house managed solution. IT Staff is actively providing training to departments on how to update the site’s content. Public launch of the new website is targeted for the week of February 16th, 2015. Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #2: Provide technical support to the Finance Department with the process of replacing the County finance, human resources, and payroll systems by June 2015. Q2 Status: The IT Department has responded with assistance on the project as needed. Being the project is in its early stages, the amount of effort required has been minimal. Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #3: Redesign the county intranet website and work with departments to create new features and develop the skills among the most active users of the site by June 2015. Q2 Status: Change in personnel focusing on developing our web-based products has led us to delay this measure and focus on Objective #1, Measure #1. Since this other measure is near completion efforts will re-focus in how to improve our intranet product. Progress should be made in quarters 3 and 4. Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #4: Establish stand-by data center resources at the 9-1-1 data center as a fail-over to the production data center by June 2015. Q2 Status: A mirror of our backup storage system has been installed. This allows for a full copy of the data center daily backups to be automatically stored offsite. In conjunction with the recent Jail remodel, the central distribution point for the Public Safety Campus data network was moved from the Sheriff’s office to the 9-1-1 Data Center. Work is under way to locate server virtualization resources at the 9-1-1 Data Center. Before this can be completed the IT Department and 9-1-1 need to negotiate an access agreement to the 9-1-1 Data Center. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on County services achieved through the continuum of incarceration, detention, and supervision services. #3: Success rate for defendants offered alternative resolution. Q2 Status: Currently maintaining success rate of approximately 67%. Justice Court Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #1: Rate of collection on outstanding receivables is 74% or greater. Q2 Status: During the second quarter of 2014-15, $281,985 was assessed in new receivables and $167,935 was collected. This is a collection rate of approximately 60%. It should be noted that our current software program does not compute receivables in the same fashion our old software did. Collection rates for FY 2013 and 2014 were computed with different variables; and therefore appear to be lower than previous standards. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on County services achieved through the continuum of incarceration, detention, and supervision services. #2: Percentage of small claims cases resolved (judgment, dismissal or mediated agreement) prior to trial. Q1 Status: 161 small claims cases were filed during the second quarter of 2014-15. Answers were filed on 27 of these cases, but only 10 cases will be going to trial. That is a resolution rate of approximately 93%. Legal Counsel Goal Objective Department Measure Effective Service Delivery #2: Provide support to County operations to ensure cost-effective and efficient delivery of services to the public. #1: Provide timely, coordinated, and streamlined legal services to all County offices and departments. Q2 Status: In 2012 Michael Kennedy, former Police Chief at Sunriver, filed a lawsuit and named as defendants (among others) the Deschutes County Board of Commissioners and Deschutes County. The Legal Department tendered defense and indemnification to the insurer for the SRSD. The tender was accepted and the insurer hired Deschutes County Legal to defend the Board of Commissioners and the County. Thereafter (January 2013) Legal was successful in securing the dismissal of both the Board and the County. Legal fees of $16,477 were paid by the insurer. In April 2013 Legal was allowed to use $13,000 of the legal fees to purchase the AMICUS case management system and six (6) new computers. The plan was to implement the AMICUS system as staff became more familiar with its uses and capabilities. To that end, Treana and Connie were both tasked with self-training on AMICUS and thereafter tailoring AMICUS to the specific case management needs of the Legal Department. After struggling with AMICUS for more than a year, Legal is prepared to acknowledge that AMICUS does not currently meet department needs and in hindsight should probably not have been purchased. The silver-lining with regard to AMICUS is that it encouraged Connie to construct an internal system whereby the existing S:Drive will be reconfigured to accomplish the case management outcomes that AMICUS did not produce. Interestingly enough, at that point there may be an interface use for AMICUS. Time will tell. Natural Resource Protection Goal Objective Department Measure Management of Natural Resources #3: Support healthy and sustainable forest and public land management practices and oversight. #2: Maintain or increase public participation in the Fire Free events (spring and fall) coordinated by Project Wildfire, as measured by yard debris collected. Q2 Status: The fall Fire Free event was held October 27 through November 8. The fall event is a partnership with Deschutes Recycling where they provide a 50% discount for people to drop off yard debris. This year, the event yielded 10,608 cubic yards. This breaks the previous record of 8,878 yards set in the first year of the fall event held in 2009. Personnel Goal Objective Department Measure Effective Service Delivery #3: Support employee development, productivity, and job satisfaction. #1: Re-engineer new hire process including employee orientation. Q2 Status: Orientation - Enhanced orientation to include a tutorial of Deschutes County intranet highlighting policies, personnel rules, CBAs, benefits, and forms. Restructured orientation agenda to include the Benefits Coordinator and Wellness Coordinator as educators over County benefit programs. Incorporated the updated customer service video with the current County Administrator. Streamlined internal processes for creating the Employee Manual (i.e. paper, time, and copy costs all reduced). Improved turnaround times for getting required forms and gained efficiencies in staff time. In progress: Develop and provide a “welcome packet” for all new hires that standardizes all necessary information. Goal: To add value with providing more information on benefit programs and what to expect on your first day(s). New Hire Process (Recruitment) - Personnel staff is verifying that candidates satisfy minimum requirements of the position in conjunction with the interview process. Personnel staff reviewing job descriptions and postings for integrity and equity within pay grades. In progress: Personnel staff is simplifying the workflow along with internal processes related to position authorization requests and recruitments. In progress: Update the external website to organize and update recruitment content and neogov documents. In progress: Provide additional services to hiring supervisors with regards to sample interview and reference questions. In progress: Update HR-2 (Selection and screening of applicants) and HR-3 (background checks) for regulatory compliance and best practices. Goal Objective Department Measure Effective Service Delivery #3: Support employee development, productivity, and job satisfaction. #2: Explore an ERP system with emphasis on a comprehensive human resources module (inclusive of HRIS, payroll and timekeeping. Q2 Status: Ongoing: Continue to work closely with Finance on the project, including identifying the RFP format, scope and business needs. Personnel is identifying deficiencies in the current system and defining expected enhancements from a newer system. In progress: Personnel is documenting business processes and workflows to gain efficiencies and minimize unnecessary handoffs. Goal Objective Department Measure Effective Service Delivery #3: Support employee development, productivity, and job satisfaction. #3: Provide training to department supervisors and managers on related human resource policies and procedures. Q2 Status: Included training on HR-10 Non-harassment, non-discrimination policy in the Deschutes County Fall/Winter 2014 Training Catalog. There were 74 employees in attendance. The benefits team within Personnel collaborated with Risk Management staff to present training to supervisors and managers on Workers’ Compensation and Protected Leave Laws. 115 supervisors and managers attended the trainings held at Deschutes Services Building and the Sheriff’s office. Ongoing: Personnel staff is scheduled to attend Health Services supervisor and manager meetings to discuss updates and training on various human resource topics. The first meeting is scheduled in March 2015 and will cover policies and best practices regarding absentee management, leave administration, and work reintegration (return to work). Ongoing: Personnel staff worked specifically with Community Justice, Parole and Probation, and Health Services in consulting and providing services related to ADA accommodations. As a result, I have created an ADA policy with required forms which are currently being piloted with these specific department cases. These are currently in a draft phase. Property & Facilities Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and supervision services. #1: Complete jail expansion project and replace the electronic security system in the existing jail and juvenile detention facility by fall 2014. Q2 Status: Jail construction project and security electronic control system upgrade was completed in September 2014, and occupancy of the expansion area commenced October 1 via a temporary occupancy permit. There were some fire rating labeling issues that had to be worked out prior to receiving final occupancy, that certificate of occupancy was finally issued on January 9, 2015. The Juvenile portion of the electronic security upgrade is mostly finished with some minor bugs still needing to be worked out. Goal Objective Department Measure Healthy People #6: Provide physical and behavioral health treatment and support services to meet the needs of the community. #2: Complete construction of the Sisters health clinic by late summer 2014 in order to provide the space to offer health and behavioral health services. Q2 Status: Construction was complete in September, and occupancy commenced in October 2015. Services are offered through a cooperative agreement between numerous organizations: St. Charles Health Systems provides medical services; Advantage Dental provides dental services; Deschutes County provides behavioral health services as well as building maintenance; Sisters School District provides custodial and garbage disposal services. Road Goal Objective Department Measure Robust Economy #3: Provide cost-efficient and innovative infrastructure that supports local economic opportunities and livable communities. #1: Pavement Condition Index: Report the overall average Pavement Condition Index (PCI) of the county paved road network. The PCI is a measure of the quality of pavement ranging from 0 (completely failed) to 100 (new surface). A PCI greater than 70 is considered “good” and optimum maintenance efficiency occurs within the low to mid-80s range. Department’s FY 2015 target is 80%. Q2 Status: PCI for second quarter is 80%. The PCI reflects the results of field measurement (approximately 1/3 of system) performed by a contractor and entered into the Department’s maintenance modeling software, Streetsaver©. Although the system sustained on overall PCI of 80, the field inspector made significant observations concerning degradation of the inspected segments of arterial and collector roadways, as follows: “In all our years of performing these ratings we have never noticed a proliferation of longitudinal and transverse cracking as we did this year. We observed many PCI indices falling 7-10 points in a single year which is more than twice the industry average of 2-4 points per year. We especially noticed the arterials and collectors taking the brunt of this increased cracking within the wheel paths, where loading is more prevalent. All of this leads us to believe that low temperature cracking is the main cause of this accelerated pavement deterioration that is occurring on Deschutes County’s main roadways. Low temperature cracking is the most prevalent distress found in asphalt pavements built in cold weather climates such as Central Oregon. As the temperature drops, the restrained pavement shrinks. The tensile stresses build up to a critical point at which a crack is formed. Some of the current industry specifications attempt to address this issue by specifying a limiting low temperature for the asphalt binder. The specifications do a reasonable job predicting performance of conventional asphalt cements, but this does not hold true for polymer-modified asphalt binders that are manufactured to reach very cold temperature grades needed in cold climates. Currently the low temperature specification considers only the asphalt binder. Specifications must be looked at for the asphalt mixture as well. It is very important to understand the mechanism of crack initiation and propagation. Thermal cracks can be initiated and accelerated by traffic loading, or cycles of extreme temperature changes (such as those found in Central Oregon). It is then propagated by large drops in temperature ranges from the low 100’s during the summer months, to the well below freezing temperatures in winter (as low as -30 degrees F).” The above commentary reflects the effects of several extreme cold events that occurred within the County in the past year. These extreme cold events (between 30 and 40 below zero) were damaging to our pavement asset. We have modified an asphalt mix design for asphalt overlays in southern Deschutes County to help mitigate low temperature cracking. Goal Objective Department Measure Robust Economy #3: Provide cost-efficient and innovative infrastructure that supports local economic opportunities and livable communities. #2: Percent of roads rated good or better (Quantitative): Reports the percentage of roads with a PCI of 70 or better. This measure, in concert with the overall PCI rating, provides another metric by which to measure the quality of the pavement asset and whether or not improvement, sustainability, or regression is occurring across the entire system. Department’s FY 2015 target is 93%. Q2 Status: Measurement for second quarter is 92.5%. This PM has been calculated and presented in the Pavement Management Program Budget Options Report for FY 15. Goal Objective Department Measure Robust Economy #3: Provide cost-efficient and innovative infrastructure that supports local economic opportunities and livable communities. #3: Percent system resurfaced (Quantitative): Reports the percentage of system receiving a pavement maintenance treatment in a fiscal year. This metric assists with comparison of actual maintenance work performed versus ideal maintenance intervals (i.e., chip seals last 7 years, therefore 1/7th (or 14%) of the network should be treated annually). Department’s FY 2015 target is 14%. Q2 Status: Measurement for second quarter is 13.1% No change from Q1. With completion of the FY 15 summer pavement maintenance and overlay program, approximately 90.7 miles of county facilities were treated with chip seal (79.6 miles) or pavement overlay (11.1 mil es). The collective mileage represents approximately 13.1% of the portion of paved county facilities. The 14% target goal was not met due to the elimination of approximately 8 miles from the chip seal program as the result of weather issues. Approximately nine days of chip seal production were impacted by summer thunderstorm events. Typically five “weather days” are incorporated into the annual chip seal program. Road segments eliminated from the FY 15 chip seal program will be re-programmed in FY 16. There is a slight chance that the omitted segments could be addressed within the 4th Quarter of FY 15 pending appropriate weather conditions and scheduling factors. Goal Objective Department Measure Robust Economy #3: Provide cost-efficient and innovative infrastructure that supports local economic opportunities and livable communities. #4: PCI Sustainability Ratio (Outcomes): Reports the ratio of pavement preservation investment divided by the “system needs” investment required to sustain the PCI at its current level. The FY 14 PMP model estimates an annual average “system needs” of $4.5M investment necessary to sustain the PCI over a 5- year to 10-year period. The FY 14 preservation investment was $4.1M (91.1% sustained). The PMP model estimates a 0.1 PCI point degradation (or increase) for every $235,000(+/-) subtracted (or added) to the annual pavement preservation investment (outcome measure). The goal of this PM is 100%, the target is improvement or upward trajectory. Department’s FY 2015 target is 92%. Q2 Status: Measurement for second quarter is 80%. Thru the first Quarter of FY 15, the investment in pavement preservation totals approximately $3.61M in chip seal (materials only) and overlay (contracted work). The 80% total will increase as other minor maintenance treatments (patching, crack seal, etc.) will add to the total in upcoming quarters. Sheriff’s Office Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and supervision services. #1: Complete expansion of the Adult Jail by October 2015. Q2 Status: In November all female inmates were transferred to the new jail area. This allowed us to refurbish one of older dorms including doing a deep cleaning, painting and updating the dorm shower. We have plans to refurbish a total of six dorms over the next 12 months. Several inmates who were temporally at the work center during construction were moved back to the jail during the 2nd Qtr. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and supervision services. #2: 85 inmates participating in jail GED program. Q2 Status: During the second quarter of 2014-15 a total of 12 inmates participated in Jail GED programs. Year to Date 26 inmates or 31% of the FY2015 Target of 85 inmates have participated in GED programs. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and supervision services. #3: 34,488 patrol calls for service. Q2 Status: During the second quarter of 2014-15, the number of Patrol Calls for Service was 7,808. Total actual for the year is 17,670 or 51% of the FY2015 target of 34,488 calls. Goal Objective Department Measure Safe Communities #2: Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and supervision services. #4: 44,718 self-initiated patrol calls for service. Q2 Status: During the second quarter of 2014-15, the number of self-initiated Patrol Calls for Service was 11,430. Total actual for the year is 22,698 or 51% or the FY2015 target of 44,718 calls. Goal Objective Department Measure Safe Communities #4: Facilitate collaborative planning on county-wide communications and infrastructure. #5: Provide a recommendation for the next generation emergency communication network for public safety agencies in Deschutes County. Q2 Status: The Sheriff’s office continued to work with 911 to transfer ownership and maintenance of the current communication system to 911. DCSO continued to support value engineering of new system concept. Goal Objective Department Measure Safe Communities #4: Facilitate collaborative planning on county-wide communications and infrastructure. #6: Participate in 4 emergency preparedness exercises. Q2 Status: During the second quarter coordinated with Public Health for a tri-county Ebola Tabletop exercise on October 21st. The Sheriff’s Office conducted a joint Information System tabletop on November 5th. In addition the Sheriff’s Office had an actual flooding/ice event on the Deschutes River in the city of Bend on December 31st. Solid Waste – No Response Provided Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA February 23, 2015 (1) Monthly Investment Report -January 2015 (2) January 2015 Financials Municipal Debt $ 5,420,000 3.51% Corporate Notes 36 ,224,000 23.43% Time Certificates 2 ,780,000 1.80% U. S . Treasuries 7,000 ,000 4.53% Federal Agencies 51,930,000 33.59% LGIP/BOTC 51,253,798 33 .15% Total Investments $ 154.607.798 100.00% I Total Portfolio: By Investment Types Municipal Debt 3.5% Corporate Notes 23 .4% Time LGI Certificates 33 .2% 1.8% U. S. Treasuries 4.5% Federal Agencies 33.6% Category Maximums: U.S. Treasuries 100% LGIP 100% Federal Agencies 75% Banker's Acceptances 25% Time Certificates 50% Municipal Debt 25% Corporate Debt 25% Term Minimums 0-30 days 10% Under 1 Year 25% Under 5 Years 100% Investments By County Function General $ 154,607,798 $ Investment Income Fiscal Year 2014-15 Jan-15 I I Y-T-O 107,690 $ 583,444 -- Total Investments $ 154 ,607,798 Total Investment Income Less Fee: 5% of Invest. Income Investment Income -Net 1$ 107,690 (5,385) 102,306 583,444 (29 ,172) $ 554,272 Yield Percentages -~.~BOTe I LGIP ~ 0.50 % 0.50% Investments ~ 0 .80 % 0.81% Average ~ 0.71 % 0.73% C oniDa rat • 24 Month Treas. ~ 0.48% LG IP Rate ~ 0.50% 36 Month Tre asu~ 0.77% Months to Maturity o to 30 Da y s 62.65% Under 1 Year 42.58% Under 5 Years 100.00% DeSChutH County Investments ............_... __...___ Portfoll.,lo\anagemel1l._._ Portfolio Details -Investments ..­........~--------- Januaty 31, 2015 CUSIP __ ..__ .~_.__ .._ Purchase.. _Matillity .J>ays To .... _~I1!rlgs Coupon Par _. ___ Markfit__._ Boo!__~Cl1~ Broker Date Date Maturity Moodys S&P ~te'-riM 365 Value Value Value Date 4001154309 Colum~_Stl!leB_a_nkCD ___._ 41112013 3/30../:1.0..15 .._.....?!___ ~5Q__ 0..152 . ......!.00,000 __ 100,000~...!!lQ,,,-000'-'-___-I 273-150017-5 _~...I'I.'Ja"ey Ba"!.kc;Ll.___ ____.. 512'?'-2.013 5/20../20..15 108____ .().74!3.Jl:258...2.(j(),000 _..~.o.!2<lO__ . 200,000 UMp;)7200257Q UITI~ua Bank __6/7/2014 ..SI"7~()I~_. . ...126 .........0..400_.Q"~()s._._~Q,tl()()_~2.4Q,()()() 240,000 :-c:-:=--. General EIllCIlic.:~0.rf>O~Ej.N .C~S:r~~~_ll_71_2D_l~_ 61~3~Q~/2~Q~ .. .149 AA+ Al •.2,37L 0...865 . ___Generlll§lecI.!ic-CorlJOrate N CASTLE 1/10../2014 6/30/2Q1~._. 149 AA+ A1.....__~.:..:..:...'-•... :.:.:--'-_ .•_~_____,....lJITI~..II_~~k . ___7/9/2~ 7/912Q!.~ . ..I~._.__._._().~(J()_ 0...507 2,OOQ,Q_()(). 2,000,000 2,()()(),~()-=-- 91159HGX2;US Bancorp 2~§"T_~1:.__ 4/2120..14 m71~.1.5 ,.. 176 ~~1. .?i~_ 0...501_. ....!,!~Q!!l.()() 1,191,800 1,~.91,19~ ___-I 91159HGX2~_lJ S Bank...:2~'!l.f\lote CASTLE 312612014 __7127/?()~~ . __ I26..:.A+ . __ _.~L 2.450..__(l,500 •... 1,57~,tl.~___1.!.~~1,.!itl!,924 - - 45906KDG76 Intemational Bonds for Recons ~STL,.E ._!2119/2Q1i...._~11/2D~__. . _ 212.AP0_..A:IIIl... __.():!4~_. ..<l.i~!.._I,.22Q,QOO 1,216,218 1,216,818 - - 86459DAB2 ,Morgan Hill Rede".-.l'L ....__ . CASTLE 1011/2014 9/1/20..15 212 AA­_. , . ...!120.. ~4~Q_ 75Q,000 __!52,153 . 752,921 ~-- 0(l<l159B~~kofNova§.£:OI~ ___,__CASTLE ._,4/3/2014 10../9/2,<:115 250 A+ __ .Aa.2__. 0...750 0..,621_ _54.Q,~__ 541,264 540,478 U~ __ Tennes~et!Valley A:.lIt~~rity __ CASTL~.,~4/2QI4 ...!1!!,2Ql~.J.7~3~___ .. __O:~:M-------"~47 418,QOOi!~,428 __~ 416,625 ..... General Eledric:_~o!P9rat.!..N CAl)TL£,.Z'24/2O,14. 11/912Ql~ .. _28..tAA+ Al?-.2~().5QQ •. 2,QQQ,()(J()._2,Q28,5OO t 2,0..26,902 - 7~g718DS5 __.!:.~er 8. G!imble CASTL£.......!P~2Q1~~/!5/2D15 287AA-AA3_180Jl~_ Q~~. .J.,Q()(),(J()Q 1,Q~,250~g,~. 532457AN8 .. _.E~LJ.I~ 8.~~_ . ~ .......2ASTLE ~412Q!!..1/11201.6 . 3~.,4.I>,-.~Ag.__ . 6.570.. Q,50Ql.4()8,QQo.. ... 1.t..4~6,8621,~85,887..; :...:_ ()~67QBG2 ___. .AeI'1lSl!i~el:!_at.l'l..away Inc... CASTLE 313/20..14 2111120..16. __ 375 .~._Aa2__ ...Jl:8 QQ . Q5()Q ..1,()QO,OOQ___1~3,550 1,'::.00::..:3",,064=-,~'____~ 17275RAC6 ._CiscoSyst.8I11!ln.9._._.~ CASTLE 2127/20..14 2/2212QI6.~_ 386 AA-. __~!..__5~.Q. 0...550.. .!-!'4,OOQ !,973,884, 1,971,503· ___ 0(l<l()6HCG?<l............Bank of N~York M,eilon C()rp~ ..~ASTLE _~~~?()...!!....~412QI6 . .t\!._~_. (j,.?QQ 0..,681 1,0..00,000 1,0..0..1,190 1,000,20..5 2/3/20..16 3133.234F6 .~_Federal.t:'~!Ile Loan Bank ~ CASTLE_61212014 4/1512Ql~.__ ..E.s_,4.I>,.!......~_ Q7!2_()~()Q '6SO,OOO-'~=1:l~(),468 651,340 Royal Bank of Canada CASTLE 11/19/20..14 4119120..16 443 AA­Aa3 2,875 0..,650.. 1,500,000 1,540..,530.. 1,540,348 Johnson 8. Johnson ·----·-------cASTLE 117120..14511512016:. :469 ~. ~Aa~=1j.50. '0.620.. . 1,529,000..1,563,341-1,558,883 -_"_.. --Federal Home Loan Mtg,.£orp .... DADAV 12110..120..14 512712016 . 4~AA+ Aaa 0..500 0...521 .2,0..00,000 2,000..,420.. 1,999,797 2127/20..15 Lewis 8. Clark Bank ·············-·-1218t20~8i2016 493 1.000-. 1.0..14 240..,000 ~240,000~,000 r VVeils Fargo Corporate Note -:-=.~:-VINISP=.21201£0..1.4 6115120..16 50..0.. A+ A2 3,676 0...750 '1;000.000­1,0..39,630 I,Q39,727! Weils Fargo Corporate NotEl__ CASTLE lQI212Q146i1512016 --50..0.. A+ A2.:_~~,S76._:::::o:aro-· 1,0..00,000 1,0..39,630 1,038,142 . .....YY.eii.sF!i!'90 Corporat,e Note-CASTlE 12112120..14 sii5tio~n50Q -A--:;:---·A2 3,676 0..,860.. 1,000,000 1,0..39,630 1,0..38,310.. , Oregon School Boards A~~(JC CAsTCE-31712D14 6/3012(J16'515~ Aa2 -----0:000······· 0..,999 3,000,000 2,966,490 2,958,325 FederaINational.MtJj.}\ssn __~S}\l')TLE 10../1612014 7115120..16' ~----.-. 0...354 0..,365·'-1,693,000 1,679,168 1,684,189· ~~,--_.-;T::=en=ne;:::ss?,-ee:::;:-v~a!~/I,!1ihority CASTLE lQ/~ 7/15/2Q1if 530 ~~~__0490_ 0...50..7­2,000,000 1,983,620.. 1,985,567 ~:-----_.. RoyalEllink of gllnaaa___~_ CASTLE 1112612014 "772D/2016'--S35AA­Aa3~... 0...800 1,630,000 1,687,001 1,665,609­ E~=::::----Berkshire Hathaway In~ Wells Fargo CO.!}lflrate Note DADAV 121912014 7i20i201S~~A+"A2"----I,fooo834-~1000000 1 006450 1006064 ........__ ~ireasury __ ~____~ MBS·· 6/19/2014 7/31/2016· 546 AA-Aaa ··_·--1:"500 0.548 1,000,000 1,017,420 1,014,127; M -~ __..f.ASTLE 1219/2014~01S--561 AA'--A!i2'. -2-:-200 ------O:S90-2,i:liJO,6OO~4i(460 ..... 2,046,112 - ­ E?-::::=__-=Fed"",e"-,ra71:-:Ho",m!!e,-.=Loall~ MBS W/2Q14 81261201S--si2AA+ Aaa'·O.580-O:S29 2,000..,0..00 1,996,400 1,998,457· 2126/2015 E::-.:-=::::,:::::=-__ Federal Home Loan Mig Corp CASTI,i:: . ..J1i~gD14 8126120..16 572AA+ Aaa 0.570.. 'iJ:54O 3,000..,0..0..0.. 2,999,310 3,0..0..1,188 8126120..15 Federal National ~tg Assn PJ 315/20..14 911512Q16~592AA+-Aaa --0,778-0:8'12 672,000 666,375 663,398 ­ Federal Farm Credit Bank CASTLE 5/231201'4' 9/26120..16 60..3 AA+ Aaa 0...690 0...686 3,,000,000 3,000..,060.. 3,000,212 - ­E=~~---'='Federal FamiCred~' CASTLE 1018/20..14 9/26/20..16 . 603 ,AA+-Aaa--~O:SOO--·-Q.690-2,000,000 2,000..,040.. 2,000,000· - ­ Federal HomeLOan'Bank CASTLE7i1712014 , 9/28120..16 605' AA+ Aaa 1.125 --0..,728. 2,000,000 2,011,600.. 2,009,502 9/2812015~~~=;::----;;F:='ed'?er"-'al Home Loan Bank-,._. MBS 10../2812014 1oi2~" 635 M-:':-Aaa 0...700 0,S5~1 '750,000 750..,428750,451,10/28/2015 ~~:::-;:~__.. U,S. Treasury __ . ____:":='CAsTLE 12127120..13·10../31120..16 ... .. '638AA+~Aaa---1:000 0.72.'[" T,OOO,OOo 1,0..10..,470.. -1,004,7Q1:~ Federal Farm Credit Bank PJ 12110/2014 11/14/2016 ·-'852M;······ Aaa 0.600 ~ 'O~648 -~~ 2,000,000 2,001,320 ·········1,998,295 - ­ 'BarikOt America -Corporate--CASTLE§/I312Q14 11114/2016 652 A A2 .. 1.125 _ I,Q50'~0;000 1,903,496 1,902,495 ____ ~ Federal Farm Credit Bank ,CASTLE 12/17/20..13 1217/2016 _j75~AA+ Aaa 0..,8750.722-2,100,0..00 2,114,049 2,106,130 - • ~;;:~~;;::--_"_'BankofNovaScotia ... 'CASTLE' 61912014-12113120..16 681 A+~1.'fOO--Q.910· 1,80..0..,0..00 1,807,2721,806,289 - -'­ _~........__·Fed;;ni(NSiioiial MlgAsSnPJ~=-'3/6/20..14' 12119/2Q16-68CAl\+~~~a:·'~~ 0...788-2,000,0002,0..00,560.. 2,000,460.., 2/19/?O15 __ -'-~Jl~of New York Mellon Corp CASTLE 4123120..14 111!!gtl!?:..__71.§.:~,!:. _ ~~~'L~ClQ.... 1.067--2,000,000 2,0..57,080.. 2,051,3721 1211812016 =~_-,-U,S. TreasuryC;/I,l')TLE 111612Q1.LJ.~!!2()17 ~~.....!...._.A,all. 0.875 0:844-2:000,000.. 2,0..15,000' . 2,001,232 i -~-_~. F--'-==-'='-=---Private Expt Fdg PJ 11120120..14_ 2I151g()17 _~~___._ . 1.375 0..,799 3,000",0().0... 3,0..42,750 3,0..34,849 ! I-------'--'--=--'-_=--'-.Bank of Nova Scotia CASTLE 511/2014 3/17/2()17'.....__ ..!~~a2 0...80..0.. 0..,90..6 1,0..00,000 1,0..0..8,490 997,782· 3/17/20..16 F~eral Home Loan Mig Corp PJ 12110..120..14 3~()~.JI3!..~-..A:.aa 1.000 . .!:()ClQt ...2,(J,()Q,000 2,002,480.. 2,000,000, 3/30/20..15 MBS 121812014 417120..17 796 AA+ Aaa 1.000 1,001 2,000,000.. 2,001,720.. 2,000,000 417/20..15 WF 1117120144/30../2017 ''''619 AAA .Aaa 0...875 0..,956' '2,000,000.. 2,014,68Qi;996,691 -CASTLE -T"6/24/20..14 51512Q178'24AA+....~Ai1-~IQ57 ~2.000;OOQ 2,0..15, leO 1,999,684 PJ 10../7/20..14 511612Qli"8'35TAA+'-Aaa 2:000 1127 3,0..00,000.. 3;057,630 3,0..53,897 611612016 -_ CASTi]:'---m972614'5116/2Q17 835 AA-AA3 1.125 1.150 2,12,?,000_.2,135,774 2,123,781 3136FPYB7 VINISP 217120..14 5/23/2017 842 AA+ Aaa 2.0..50.. 0..,8851,460..,0..00 1,500..,6461,498,644, 31359MEL3 Federal National Mig Assn " ..19f'STLE 12123120..13 611/2017 851 AA+ Aaa 1.0..61 1.115 1,0..00,000 984,930.. 974,910..: 313,59Mi::L3L.FederaINationaIMlg.A,ssn 'CASTLE 1/24/2014 611120..17 851 AA-'Aaa~. 1.081 1,136-~050,000 1,0..34,177 1,0=-,23~,1-,,64=--___-I 31771CS97 FICO Strip CASTLE, 121912014-....S/SI2Q17· '''856'-Aaa 1.0..19 1.0..651,028,0..00 1,()()8,Q77, 1,003,090 29270CYZ2-'-Sonneville Power Adminislratio CASTLE ~ 4124/2014 7/1/2Qli· .'881M--=--Aal 1]97 ....... 1,171 670..,000 671,903 670..,422 ~~~[t~=~'SOU1hemCAPu~jcPOwer Autho CAsn.ESii712.Q14.:_71112Q1.7. . ··.B L.AA 11.,Q18Q ',QDQOOD',OOooQQ-~ 97,'9990 ", 165 ~~-.8 · ····.:..-=-==1T4S··· l······!...1 9 1-'0..' -~:..:.:..9998',954 2828TM2 ;U.S. Treasury _____._ CAST~E: _,.jl{1012014,~@~~Q1L 942 .AAA .Aaa 0625--6 _ 998 98 13'3a3JB8 ,Federal Home Loan Bank ,vINISP 12126120..13 9/27/20..17 969AA+-~,~aa 1,000..1:250 1.0..00,000.. 1,004,290 993,53;:;:2::-1'---==:=. 3136GOC74' 'FedElI!INaijoOafMtgp'S'~~~: ":::=YI~isp= 2/3/2OEIgii1fi1'7::::-~.--::'969 AA·L ,Aaa 1.000--6.9i3~~050,OOQ 1,052,8251,O51,558! 9/2712015 313OA1ZK7 Federal Home Loan Bank MBS 5128/20..14 11128120..17 10..31 AA+ Aaa 0..,750-0.750:1,000..,0..00" 1,0..00,250 "1.000,000 -=­ 3tnlKAD90 FICO Strip ..... -DADAV 1211Q/2QI4__.11130/2()rt-::::':-1.Q~~.--· HAaa -~1,2Q5-'i,267 2,000,0..00.. 1,94"'8,820""·1,930,829 - ­ 88059FAZ4 Tennessee Valley Authority. CASTLE 11/?!/2QI41_21.15/2Q1I.___ .J.Q48.AA+ . '--~H"'I-:288----1,059,000 1,0..27,114 I,O~--"-- 3136G1AU3-Federal National Mtg/l,!;sll __ VINISP_I212312QI3_~/3.()/2_Q~~ __.1094 J'!'.+=-=O,700":::1.:.4~(j"~]':QOO,000-995,0..20-990,247· 4130/2015 3135GOVU4 Federal Nati()lIal Mig Assn VINISP 1124120..14 4/3@11l_Jl§.LAA+ Aaa 1,125 1,540.. 1,0..00,000 1,0..0..1,040.. 987,286 41312015 313QA25R3 ,Federal Home Loan Bank MBS 6119120..14 6119/20..18 1234 AA+ Aaa'· 1.000 -102S--'2,QOO,000-ul02;OI'lO 1,998,308, 3119/2015 313SG1SBQ federal Nati()llal Mig Assn .YI.NISP_ 1/21/20..14 12/27/2()1~8~~i42~!AA+_.Aaa __():!!iO 1820.. 1,0..00,000..-~l,OOD,96Q 976,8683127/20..15 ........•-~~--~ :Loca'Govt~nvestment Pool __........_________~_ .....q.,SOO _O~~~_ 4~!~~~~..,. 45,601,650 45,601,650 ..H'" .~._Jl,5OO 0...500 5,652,149 5,652,149 5,652,149 154,607,799 155,289532· 155,0..32163' Memorandum Date: February 13, 2015 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director RE: Monthly Financial Reports Attached please find January 2015 financial reports for the following funds: General (001), Community Justice -Juvenile (230), Sheriff's (255, 701, 702). Public Health (259), Behavioral Health (275), Community Development (295), Road (325). Community Justice -Adult (355), Early Learning Hub (370), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data Revenues Property Taxes -Current Property Taxes -Prior Other General Revenues Assessor County Clerk BOPTA District Attorney Tax Office Veterans Property Management Grant Projects Total Revenues Expenditures Assessor County Clerk BOPTA District Attorney Tax Office Veterans Property Management Grant Projects Non-Departmental Total Expenditures Transfers Out Total Exp & Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance July 1, 2014 through January 31, 2015 FY 2014 (58% of Fiscal Year) I %of Actual Actual Budget 21,906,239 21,246,822 93% 704,120 442,142 77% 2,116,386 1,671,522 74% 875,381 655,955 75% 1,276,019 835,453 71% 16,097 10,934 68% 226,973 126,603 69% 236,278 174,368 78% 80,787 44,084 43% 91,900 14,000 56% 2,000 -nla 27,532,179 25,221,883 90% 3,559,750 2,139,166 56% 1,293,531 825,907 54% 59,895 35,726 50% 5,382,874 3,078,344 53% 796,232 497,005 57% 292,672 181,385 51% 248,054 151,672 59% 130,054 -nla 1,432,177 578,040 51% 13,195,239 7,487,246 54% 16,327,584 8,254,250 55% 29,522,823 15,741,496 54% (1,990,644) 9,480,387 10,371,843 8,381,199 109% $ 8,381,199 $ 17,861,586 a) b) c) c) d) c) Budget 22,736,401 576,500 2,247,299 876,137 1,181,190 16,117 182,612 222,199 101,986 25,000 28,165,441 29,059,041 893,600 3,793,770 3,793,770 1,536,210 1,536,210 70,777 70,777 5,835,377 5,661,127 174,250 877,907 877,907 354,989 354,989 258,569 258,569 1,139,696 1,139,696 13,867,295 13,693,045 174,250 15,116,394 15,116,394 28,983,689 (818,248) 7,692,433 $ 6,874,185 FY2015 I Projection 23,236,401 486,500 2,317,299 876,137 1,481,190 16,117 296,212 222,199 101,986 25,000 I $ Variance 500,000 (90,000) 70,000 300,000 113,600 28,809,439 174,250 249,602 1,067,850 8,381,199 688,766 $ 8,630,801 $1,756,616 a) Current year taxes received beginning in October b) PIL T received in July -$500,000 c) YTD Actual includes two quarters of A & T Grant d) Federal and State grant and Charges for Services in excess of amounts included in the budget Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data FY 2014 Actual Revenues OVA Basic &Diversion 322,574 State Grant ­ Inmate/Prisoner Housing 47,550 Jail Funding HB #2712 36,311 Food Subsidy 23,988 Interfund Grant -Gen Fund 20,000 Interest on Investments 7,611 Leases 5,200 SB #1 065-Court Assess. 17,335 Contract Payments 7,415 Discovery Fee 1,870 Case Supervision Fee ­ Federal Grants 9,434 CFC Interfund Grant 125,429 Miscellaneous 909 Total Revenues 625,626 Expenditures Personnel Services 4,887,572 Materials and Services 1,035,701 Capital Outlay ­ Transfers Out 3,660 Total Expenditures 5,926,933 Revenues less Expenditures (5,301,306) Transfers In-General Fund 5,368,346 Change in Fund Balance 67,040 Beginning Fund Balance 1,177,566 Ending Fund Balance $ 1,244,605 July 1,2014 through January 31, 2015 (58% of Fiscal Year) I %of Actual Budget 92,410 26% a) 36,653 40% b) 54,900 137% c) 27,170 74% a) 7,993 33% d) 5,000 25% a) 5,328 76% e) 5,400 nfa f) 13,636 227% g) 5,232 116% h) -0% i) 3,762 nfa j) 1,205 nla k) -nla 670 65% FY 2015 Budget I Projection I $ Variance 359,149 359,149 91,379 121,002 29,623 40,000 75,000 35,000 36,568 36,568 24,000 14,400 (9,600) 20,000 20,000 7,000 8,700 1,700 7,500 7,500 6,000 24,000 18,000 4,500 6,240 1,740 3,800 (3,800) 6,000 6,000 1,205 1,205 1,025 1,025 $ a) Payments received quarterly. Quarter 2 has been billed b) Additional grant awards. Payments received quarterly. Quarter 2 has been billed c) Increase in projection due to out-of-County detention revenue. $9,000 expected for January billings d) Decrease in projection due to detention population numbers e) Projection based on annualizing year to date f) Sub-lease of space to Rimrock not included in FY 2015 budget g) State payment will exceed the amount estimated for FY 2015 budget h) Increased projection due to more than anticipated revenue for community service projects i) Agreement with District Attorney's Office no longer in effect j) Policy, requiring supervision fees, not anticipated at the time the FY 2015 budget was prepared. Projection based on annualizing year to date 259,358 44% 593,421 680,789 87,368 2,924,532 57% e) 5,146,491 5,092,377 54,114 579,530 57% e) 1,021,392 960,000 61,392 -0% 1,100 1,100 1,830 50% 3,660 3,660 3,505,892 57% 6,172,643 6,056,037 116,606 (3,246,534) (5,579,222) (5,375,248) 203,974 3,131,534 58% 5,368,346 5,368,346 (115,000) (210,876) (6,902) 203,974 1,244,605 100% 1,250,000 1,244,605 (5, 3951 1.129.605 $1,039,124 $1,237,704 $ 198,580 k) Increased projection due to receipt of FY 2014 funds in FY 2015 Page 2 SHERIFF -Consolidated Statement of Financial Operating Data FY 2014 Actual Revenues (Funds 701 & 702) Law Enf Dist Countywide 20,624,082 Law Enf Dist Rural 12,526,331 Total Revenues 33,150,413 Expenditures (Fund 255) Sheriffs Services 2,308,182 Civil/Special Units 1,132,029 Automotive/Communications 1,701,586 Investigations/Evidence 1,418,744 Patrol 8,247,222 Records 761,260 Adult Jail 14,277,113 Court Security 294,563 Emergency Services 194,888 Special Services 1,352,528 Training 506,938 Other Law Enforcement Svcs 801,895 Non-Departmental 81,701 Total Expenditures 33,078,650 Revenues less Expenditures 71,763 DC Comm Syst Reserve 200,000 Transfer to Reserve Funds 200,000 Change in Fund Balance (328,237) Beginning Fund Balance 9,553.793 Ending Fund Balance $ 9,225,556 July 1, 2014 through January 31,2015 (58% of Fiscal Year) Actual 1% of Budget 18,777,446 10,732,432 29,509,877 1,435,578 734,713 987,829 918,191 4,965,187 425,999 8,865,285 178,235 305,016 865.567 286,262 458,221 42,469 92% 84% 89% 58% a} 62% 52% 56% b) 57% c) 53% c) 58% d) 59% 171% e) 52% 52% 57% c) 58% Budget 20,365,842 12,751.766 33,117,608 2,467.673 1,192.980 1.886,365 1.627.803 8.705.700 798.805 15,214,157 302,867 177,852 1,655,424 551,318 806,044 72,813 FY 2015 I Projection I $ Variance 21,139,189 773,347 12,895,796 144,030 34,034,985 917,377 2.588,498 (120,825) 1.172.880 20,100 1.886,265 100 1.674.203 (46,400) 8,550,700 155,000 769,705 29,100 15,280,157 (66,000) 302,767 100 385,315 (207,463) 1,655,424 551,218 100 800,207 5.837 72,813 20,468,552 58% 35,459,801 35,690,152 (230,351) 9,041,326 (2,342,193) (1,655,167) 687,026 200,000 200.000 100% 100% 200,000 200.000 200,000 200.000 8,641,326 (2.742.193) (2,055.167) 687.026 9,225.556 120% 7,658.937 9,225,556 1.566.619 $ 17,866,881 $4,916,744 $7,170,389 $2,253,645 a) Unplanned repair of Administration Building roof for $120,825 expected to be completed by year end b) Position filled at higher step and investigative funds ("buy money") for Street Crimes Unit will be more than planned c) Due to unfilled positions, personnel expenditures will be less than budgeted d) Savings from unfilled positions will be offset by higher overtime and unplanned jail maintenance expenses e) Homeland Security Grant for Communications equipment was awarded in September. Expenditures offset by grant revenue in Fund 701 Page 3-A SHERIFF· Fund 255 Statement of Financial Operating Data FY2014 Actual Revenues (Fund 255) Law Enf Dist Countywide 20,817,324 Law Enf Dist Rural 12,278,716 Total Revenues 33,096,040 Expenditures (Fund 255) Sheriff's Services 2,308,182 Civil/Special Units 1,132,029 Automotive/Com munications 1,701,586 Investigations/Evidence 1,418,744 Patrol 8,247,222 Records 761,260 Adult Jail 14,277,113 Court Security 294,563 Emergency Services 194,888 Special Services 1,352,528 Training 506,938 Other Law Enforcement Svcs 801,895 Non-Departmental 81,701 Total Expenditures 33,078,650 Revenues less Expenditures $ 17,390 July 1,2014 through January 31, 2015 (58% of Fiscal Year) Actual I Budget FY2015 Budget I Projection L $ Variance 13,092,124 51% 25,428,019 22,476,660 (2,951,359) 7,376,428 49% 14,948,526 13,213,492 (1,735,034) 20,468,552 51% 40,376,545 35,690,152 (4,686,393) 1,435,578 58% a) 2,467,673 2,588,498 (120,825) 734,713 62% 1,192,980 1,172,880 20,100 987,829 52% 1,886,365 1,886,265 100 918,191 56% b) 1,627,803 1,674,203 (46,400) 4,965,187 57% c) 8,705,700 8,550,700 155,000 425,999 53% c) 798,805 769,705 29,100 8,865,285 58% d) 15,214,157 15,280,157 (66,000) 178,235 59% 302,867 302,767 100 305,016 171% e) 177,852 385,315 (207,463) 865,567 52% 1,655,424 1,655,424 286,262 52% 551,318 551,218 100 458,221 57% c) 806,044 800,207 5,837 42,469 58% 72,813 72,813 20,468,552 58% 35,459,801 35,690,152 (230,351) . $4,916,744 $ $ (4,916,744~ a) Unplanned repair of Administration Building roof for $120,825 expected to be completed by year end b) Position filled at higher step and investigative funds ("buy money") for Street Crimes Unit will be more than planned c) Due to unfilled pOSitions, personnel expenditures will be less than budgeted d) Savings from unfilled positions will be offset by higher overtime and unplanned jail maintenance expenses e) Homeland Security Grant for Communications equipment was awarded in September. Expenditures offset by grant revenue in Fund 701 Page 3-B SHERIFF -Expenditure Detail Statement of Financial Operating Data July 1, 2014 through January 31, 2015 (58% of Fiscal Year) FY2014 Actual Actual I % of Budget Expenditures Sheriff's Services Personnel 1,342,795 FY 2015 Budget I Projection I $ Variance 836,543 58% 1,431,828 1,431,828 Materials & Services 965,387 599,035 59% 1,020,745 1,141,570 (120,825) Capital OuUay ­-0% 15,100 15,100 Total Sheriffs Services 2,308,182 1,435,578 58% 2,467,673 2,588,498 (120,825) Civil/Special Units Personnel 1,027,640 636,766 59% 1,073,870 1,053,870 20,000 Materials & Services 104,389 97,947 82% 119,010 119,010 Capital Outlay ­-0% 100 100 Total Civil/Special Units 1,132,029 734,713 62% 1,192,980 1,172,880 20,100 Automotive/Communications Personnel 400,169 231,978 58% 399,334 399,334 Materials & Services 1,265,667 755,851 51% 1,486,931 1,486,931 Capital Outlay 35,750 -0% 100 100 Total Automotive/Communications 1,701,586 987,829 52% 1,886,365 1,886,265 100 I nvestigationsiEvidence Personnel 1,277,983 825,648 56% 1,470,106 1,494,106 (24,000) Materials & Services 140,761 92,543 59% 157,597 180,097 (22,500) Capital Outlay ­-0% 100 100 TotallnvestigationsiEvidence 1,418,744 918,191 56% 1,627,803 1,674,203 (46,400) Patrol Personnel 7,450,178 4,377,205 57% 7,728,332 7,608,332 120,000 Materials & Services 547,770 329,512 52% 636,868 601,868 35,000 Capital OuUay 249,274 258,470 76% 340,500 340,500 Total Patrol 8,247,222 4,965,187 57% 8,705,700 8,550,700 155,000 Records Personnel 659,297 404,102 58% 692,244 667,244 25,000 Materials & Services 101,963 21,897 21% 106,461 102,461 4,000 Capital OuUay ­0% 100 100 Total Records 761,260 425,999 53% 798,805 769,705 29,100 Adult Jail Personnel 11,899,534 7,312,804 58% 12,675,178 12,675,178 Materials & Services 2,069,651 1,255,397 62% 2,039,314 2,078,314 (39,000) Capital OuUay 63,176 33,434 160°,(, 20,900 47,900 (27,000) Transfer Out -Jail (D/S & Cap Proj) 244,752 263,649 55% 478,765 478,765 Total Adult Jail 14,277,113 8,865,285 58% 15,214,157 15,280,157 (66,000) Court Security Personnel 284,173 171,770 59% 292,715 292,715 Materials &Services 10,390 6,465 64% 10,052 10,052 Capital Outlay ­-0% 100 100 Total Court Security 294,563 178,235 59% 302,867 302,767 100 Emergency Services Personnel 169,170 83,826 57% 147,942 147,942 Materials & Services 25,718 221,190 742% 29,810 237,373 (207,563) Capital Outlay ­-0% 100 100 Total Emergency Services 194,888 305,016 171% 177,852 385,315 (207,463) Special Services Personnel 1,152,258 718,709 56% 1,273,721 1,273,721 Materials &Services 183,769 82,111 37% 223,703 223,703 Capital Outlay 16,500 64,747 41% 158,000 158,000 Total Special Services 1,352,528 865,567 52% 1,655,424 1,655,424 Training Personnel 385,634 228,599 55% 416,955 416,955 Materials & Services 121,303 57,663 43% 134,263 134,263 Capital Outlay ­-0% 100 100 Total Training 506,938 286,262 52% 551,318 551,218 100 Other Law Enforcement Services Personnel 731,122 388,582 54% 717,594 706,594 11,000 Materials &Services 70,773 57,335 71% 81,310 81,310 Capital Outlay ­12,303 172% 7,140 12,303 (5,163) Total Other Law Enforcement Svcs 801,895 458,221 57% 806,044 800,207 5,837 Non-Departmental Materials &Services 81,701 42,469 58% 72,813 72,813 Total Non-Departmental 81,701 42,469 58% 72,813 72,813 Total Expenditures $ 33,078,650 $20,468,552 58% $35,459,801 $35,690,152 $ ,230,351&pay 4 LED #1 • Countywide Statement of Financial Operating Data Revenues Tax Revenues -Current Tax Revenues -Prior SB 1145 Sheriff Fees Concealed Handgun License Jail Funding HB 3194 Jail Funding HB 2712 State Grant Prisoner Housing Inmate Telephone Fee Federal Grants Work Center Work Crews Contracts with Des County Inmate Commissary Fees Interest Donations-"Shop with a Cop" Miscellaneous Total Operating Revenues EXPENDITURES & TRANSFE DC Sheriffs Office DC Comm Systems Reserve Transfer to Reserve Fund Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance July 1, 2014 through January 31, 2015 (58% of Fiscal FY 2014 Year) Actual Actual 1% of Budget 16,698,208 16,202,777 94% a) 532,040 318,552 88% 1,630,823 1,221,762 75% b) 365,577 214,219 102% c) -93,196 62% 107,806 107,805 100% 36,311 27,170 59% 85,781 226,813 266% d) 329,918 110,534 138% e) 83,297 20,673 26% f) 20,897 10,072 50% g) 69,723 24,346 49% 475,815 49,138 81% h) 32,480 18,916 76% 50,563 30,524 76% 38,361 66,268 102% 66,441 34,681 54% 20,624,082 18,777,446 920/0 RS 20,817,324 13,092,124 52% 80,000 80,000 100% 100,000 100,000 100% 20,997,283 13,272,124 52% (373,200) 5,505,322 6,507,110 6,133,909 117% $ 6,133,909 $ 11,639,231 FY 2015 Budget L Projection I $ Variance 17,292,244 17,642,244 350,000 360,700 360,700 1,628,947 1,628,947 210,000 315,000 105,000 150,000 150,000 107,806 107,806 46,143 46,143 85,370 292,933 207,563 80,000 220,000 140,000 80,000 35,000 (45,000) 20,000 10,072 (9,928) 50,000 50,000 60,632 85,286 24,654 25,000 25,000 40,000 40,000 65,000 66,058 1,058 64,000 64,000 20,365,842 21,139,189 773,347 25,207,970 80,000 100,000 22,476,660 80,000 100,000 2,731,310 25,387,970 22,656,660 2,731,310 (5,022,128) (1,517,471) 3,504,657 5,242,177 6,133,909 891,732 $ 220,049 $ 4,616,439 $4,396,390 a) Current year taxes received beginning in October b) 1 st Qtr & 2nd quarter payments received in October c) Fees from distressed property sales and civil papers projected to exceed budget due to continued higher volume d) Homeland Security Grant for communications equipment awarded in September e) S8 395 inmate reimbursement revenue is projected to exceed budget due to number of repeat DUll inmates f) Inmate telephone fees will be less due to changes in commission fees on interstate calls g) Inmate State Criminal Alien Assistance Program (SCAAP) grant revenue received in Qtr 1 and was less than planned h) Transfer from Fund 240 for Court Security will be higher than planned Page 5 LED #2 -Rural 702 Statement of Financial Operating Data FY 2014 Actual Revenues Tax Revenues -Current 7,988,657 Tax Revenues -Prior 262,227 Des Cty Transient Room Tax 2,838,797 City of Sisters 486,678 Marine Board License Fee 155,221 State Grant 124,246 Court Fines & Fees 135,023 Contracts with Des County 119,984 US Forest Service 101,375 School Districts 65,088 Federal Grants 84,285 Bureau of Reclamation 24,023 Interest 21,715 SB #1065 Court Assessment 17,435 Federal Grants-BlM 16,213 Donations &Grants -Private 12,030 Miscellaneous 73,333 Total Revenues 12,526,331 EXPENDITURES & TRANSFERS DC Sheriffs Office 12,278,716 DC Comm Systems Reserve 120,000 Transfer to Reserve Fund 100,000 Total Expenditures 12,498,716 Change in Fund Balance 27,614 Beginning Fund Balance 3,046,683 Ending Fund Balance $ 3,074,297 July 1, 2014 through January 31,2015 (58% of Fiscal Year) 1% of BudgetActual 7,724,157 93% a) 155,101 92% 2,184,504 75% 305,088 58% 50,319 30% 33,021 25% b) 72,733 56% 71,147 58% 22,625 30% 22,799 41% c) 15,334 37% d) -0% c) 15,567 74% 13,636 91% -0% e) 17,030 nfa 29,370 43% Budget 8,272,852 169,000 2,920,654 523,010 169,000 130,600 130,000 121,650 76,500 55,000 42,000 27,000 21,000 15,000 10,000 68,500 FY 2015 I Projection I $ Variance 8,422,852 150,000 169,000 2,920,654 523,010 169,000 108,600 (22,000) 130,000 121,650 76,500 55,000 42,000 27,000 21,000 24,000 9,000 (10,000) 17,030 17,030 68,500 $ a) Current year taxes received beginning in October b) DUll overtime grant reimbursements will be less than planned c) Quarterly billing in arrears, service levels in future quarters will be higher d) Justice Assistance Grant not yet received e) BlM notified DCSO that contract would not be renewed after FY 2015 Budget was adopted 10,732,432 84% 12,751,766 12,895,796 144,030 7,376,428 120,000 100,000 49% 100% 100% 14,948,526 120,000 100,000 13,213,492 120,000 100,000 1,735,034 7,596,428 50% 15,168,526 13,433,492 1,735,034 3,136,004 (2,416,760) (537,696) 1,879,064 3,074,297 127% 2,416,760 3,074,297 657,537 6,210,301 $ $ 2,536,601 $2,536,601 Page 6 PUBLIC HEALTH Statement of Financial Operating Data Revenues State Grant Environmental Health-Lic Fac OMAP Family Planning Exp Proj Interfund Grants &Contract Grants (Intergvt. Pvt. & Local) Patient Insurance Fees State Miscellaneous Federal Payments Vital Records-Death Health DepUPatient Fees Contract Payments Vital Records-Birth Child Dev & Rehab Center Interest on Investments Grants &Donations Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out Total Expenditures Revenues less Expenditures Transfers In-General Fund Transfers In-PH Res Fund Transfers In-Gen. Fund Other Total Transfers In Change in Fund Balance Beginning Fund Balance Ending Fund Balance FY 2014 July 1. 2014 through January 31.2015 (58% of Fiscal Year) Actual Actual I %of Budget 2.878,140 1.799.854 56% 767.248 679,527 87% 812,441 564,940 86% 400,900 121,455 22% 95,011 476,645 386% 139,171 6,496 2% 232,968 67,293 34% 229,520 32.265 20% 161.576 84,468 56% 100.535 73,375 73% 80,653 27,302 34% 92,637 7,538 11% 36.655 20.995 51% 52,433 6.764 17% 9,077 7,774 130% 38,192 49,987 3332% 10,135 6,137,293 23,269 831% 4,049,947 63% 6,457,193 3,828,220 56% 2,043,710 1,164,796 53% -20,000 99% 157,320 8,658,223 (2,520,930) 82,320 50% 5,095,337 56% (1,045,389) 2.701,475 1,575,861 58% 33,000 -nla 65,100 2,799,575 278,645 32,550 50% 1,608,411 58% 563,022 $ 1,273,934 1,552,578 1,552,578 99% $ 2,115,600 FY 2015 Budget I Projection I$ Variance a) b) a) a)c) a) a) c) a) d) 3,202,798 3,330,846 128,048 779,450 779,450 655,250 1,015,358 360,108 550,000 230,000 (320,000) 123,618 476,976 353,358 269,678 97,696 (171,982) 196,400 152,462 (43,938) 162,352 150,336 (12,016) 150,335 171,491 21,156 100,000 100,000 80,216 49,150 (31,066) 69,291 8,000 (61,291) 41,000 41,000 39,609 30,759 (8,850) 6,000 13,000 7,000 1,500 50,000 48,500 2,800 25,000 22,200 6,430,297 6,721,524 291,227 6,794,032 2,189,982 20,200 164,640 6,650,491 2,584,740 20,000 164,640 143,541 (394,758) 200 9,168,854 9,419,871 (251,017) (2,738,557) (2,698,347) 40,210 2,701,475 2,701,475 65,100 65,100 2,766,575 2,766,575 28,018 1,570,821 68,228 1,552,578 40,210 {18,243~ $ 1,598,839 $ 1,620,806 $ 21,967 a) Grants and contracts projected at amended contract amounts b) Majority of fees are due annually and collected in December &January c} Received quarterly. in arrears d) M &S increased to reflect amended grants and contracts. Appropriation will be increased as necessary Page 7 Revenues Administrative Fee State Grants OHP Capitation Federal Grants Patient Fees Title 19 Liquor Revenue Divorce Filing Fees Interfund Contract-Gen Fund School Districts Federal Grant (ARRA) Interest on Investments Rentals Marriage Licenses Local Grants Claims Reimbursement State Miscellaneous Justice Reinvestment HB3194 Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out Total Expenditures Revenues less Expenditures Transfers In-General Fund Transfers In-Acute Care Svcs Total Transfers In Change in Fund Balance Beginning Fund Balance Ending Fund Balance BEHAVIORAL HEALTH Statement of Financial Operating Data JUly 1, 2U14 through January 31, 2015 (58% FY2014 of Fiscal Year) I %of Actual Actual Budget 8,260,932 6,529,617 58% 7,801,239 4,811,536 50% 469,069 116,401 30% 184,980 71,664 35% 219,846 114,825 57% 246,484 163,021 90% 142,665 73,637 49% 129,788 74,945 53% 127,000 36,412 29% 6,952 -0% 63,750 -0% 21,190 19,199 98% 16,000 1,750 9% 6,540 4,160 64% 52,891 734,985 nla 12,918 -n/a 31,820 15,900 n/a 120,000 -nJa 28,157 7,820 147% 17,942,221 12,775,872 60% 12,415,866 8,208,981 53% 6,738,744 3,535,641 40% --0% 204,900 102,450 50% 19,359,510 11,847,072 48% (1,417,289) 928,800 1,377,302 803,425 58% 293,593 109,430 58% 1,670,895 912,855 58% 253,606 1,841,654 2,671,137 2,924,742 88% $2,924,742 $4,766,397 FY2015 Budget I Projection I $ Variance a) b) c) 11,210,767 9,589,680 390,000 204,849 201,610 180,300 151,000 140,600 127,000 65,000 34,000 19,500 18,800 6,500 11,210,767 7,706,176 436,046 201,879 175,472 186,279 151,000 140,600 127,000 31,200 18,800 7,800 748,081 15,900 (1,883,504) 46,046 (2,970) (26,138) 5,979 (65,000) (34,000) 11,700 1,300 748,081 15,900 5,318 8,000 2,682 22,344,924 21,165,000 (1,179,924) 15,467,644 8,938,569 100 204,900 14,150,000 7,394,499 216,902 1,317,644 1,544,070 100 {12,002l 24,611,213 21,761,401 2,849,812 (2,266,289) (596,401) 1,669,888 1,377,302 187,594 1,377,302 187,594 1,564,896 1,564,896 (701,393) 968,495 1,669,888 3,313,248 2,924,742 {388,506~ $2,611,855 $3,893,237 $ 1,281,382 a) Oregon Health Authority grant projected at amended contract amount b) Contract not executed c) Grant payments received in FY 2014 will be reported as FY 2015 revenue Page 8 COMMUNITY DEVELOPMENT Statement of Financial Operating Data FY2014 Actual Revenues Admin-Operations 40,102 Admin-GIS 2,944 Admin-Code Enforcement 261,188 Building Safety 1,748,911 Electrical 408,194 Contract Services 264,039 Env Health-On Site Prog 448,367 Planning-Current 917,674 Planning-Long Range 440,222 Total Revenues 4,531,641 Expenditures Admin-Operations 1,590,779 Admin-GIS 123,751 Admin-Code Enforcement 275,521 Building Safety 688,035 Electrical 217,271 Contract Services 220,779 Env Health-On Site Pgm 181,831 Planning-Current 666,180 Planning-Long Range 425,323 Transfers Out (DIS Fund) 179,035 Total Expenditures 4,568,505 Revenues less Expenditures (36,864) Transfers In/Out In: General Fund -LlR Planning 495,360 Out: A & T Reserve Out: COO Reserve Funds - Net Transfers In/Out 495,360 Change in Fund Balance 458,496 Beginning Fund Balance 1,578,705 Ending Fund Balance $2,037,201 July 1, 2014 through January 31 , 2015 (58% of Fiscal Year) Actual I %of Budget Budget FY2015 I Projection I $ Variance 29,142 57% a) 51,225 42,900 (8,325) 655 26% 2,500 2,500 169,667 62% 273,000 308,000 35,000 1,146,767 71% 1,616,713 1,889,364 272,651 244,943 59% 418,506 415,660 (2,846) 174,027 82% 211,500 257,500 46,000 242,031 55% 437,358 430,300 (7,058) 647,470 72% 902,876 1,100,050 197,174 310,273 55% 560,658 621,736 61,078 2,964,977 66% 4,474,336 5,068,010 593,674 950,248 63% 1,500,181 1,500,181 71,298 55% 129,011 129,011 166,529 56% 297,852 297,852 450,346 55% b) 822,664 831,759 (9,095) 135,954 58% 234,152 238,883 (4,731) 161,754 57% 281,699 273,435 8,264 121,104 44% c) 274,228 250,879 23,349 428,774 61% d) 706,730 797,081 (90,351) 255,261 40% e) 646,018 673,131 (27,113) 170,698 98% 173,673 170,698 2,975 2,911,966 57% 5,066,208 5,162,910 (96,702) 53,011 (591,872) (94,900) 690,376 83,385 (90,360) - (6,975) 46,036 2,037,201 $2,083,237 50% 100% 0% 128% 166,770 (90,360) {687,470! {611,060) (1,202,932) 1,589,113 $ 386,181 166,770 (90,360) {687,470} (611,060} (705,960) 2,037,201 $1,331,241 $ 496,972 448,088 945,060 a) Reduction is due to vacant tenant space (projected at $20,000; no current tenant) b) $22,000 for Building Division portion of Fee Study &Financial Plan and $7,500 for vehicle printers c) $5,000 for Environmental Health portion of Fee Study &Financial Plan d) Payout for retiree, fee study, and filling vacant associate planner position e) Fee study Note: Materials &Services appropriations for items b through e will be increased as necessary. Page 9 ROAD Statement of Financial Operating Data July 1, 2014 through January 31, 2015 (58% of Fiscal Year) FY2014 I %ot Actual Actual Budget FY2015 Budget I Projection I $ Variance Revenues Motor Vehicle Revenue 11,300,058 Forest Receipts 1,259,367 Federal -PIL T Payment 1,064,365 Other Inter-fund Services 850,395 Cities-Bend/Redmond/Sisters 1,097,444 State Miscellaneous 595,804 Sale of Equip & Material 275,086 Assessment Payments (P&I) 15,058 Mineral Lease Royalties 206,097 Interest on Investments 49,562 Miscellaneous 117,069 Total Revenues 16,830,304 Expenditures Personnel Services 5,313,126 Materials and Services 8,051,744 Debt Service - Capital Outlay 121,455 Transfers Out 450,000 Total Expenditures 13,936,325 Revenues less Expenditures 2,893,978 Trans In -Solid Waste 282,148 Trans In -Transp SDC - Trans In-Road Imp Res - Total Transfers In 282,148 Change in Fund Balance 3,176,126 Beginning Fund Balance 6,846,576 Ending Fund Balance $ 10,022,703 6,647,774 59% a) 11,220,000 11,220,000 130 0% b) 1,140,950 250,000 (890,950) 1,250,809 123% c) 1,020,000 1,250,809 230,809 146,480 15% d) 971,700 1,002,478 30,778 83,423 10% e) 804,200 894,711 90,511 602,237 100% 602,629 602,629 202,318 75% 271,000 282,199 11,199 100,607 45% 225,840 210,000 (15,840) 34,666 25% 140,000 206,097 66,097 40,382 126% 32,000 55,000 23,000 29,409 115% 25,500 46,177 20,677 9,138,236 56% 16,453,819 16,020,100 (433,719) 3,253,477 3,938,953 106,554 1,305,777 600,000 59% f) 37% 91% g) 15% h) 100% 5,555,695 10,622,604 117,000 8,875,507 600,000 5,575,566 9,984,536 106,554 2,459,464 600,000 (19,871 ) 638,068 10,446 6,416,043 9,204,761 36% 25,770,806 18,726,120 7,044,686 (66,525) (9,316,987) (2,706,020) 6,610,967 149,078 - - 50% i) O%j)k) 0% I) 298,156 2,000,000 1,000 298,156 1,000,000 12,405 (1,000,000) 11,405 149,078 60/.. 2,299,156 1,310,561 (988,595) 82,553 (7,017,831 ) (1,395,459) 5,622,372 10,022,703 112% 8,954,332 10,022,703 1,068,371 $10,105,256 $ 1,936,501 $8,627,244 $6,690,743 a) Per Year-to-date State Highway Fund Revenue Model b) Projection is based on lack of authorization of funding the Federal "Secure Rural Schools" Act payments. c) PIL T payment received July 2014 d) Inter-fund service billed at year end e) Billed and collected upon completion of work f) Projection includes expenditures for unforeseen/unbudgeted retirements g) Final payments of two LID loans made in July 2014 h) Budget includes reserve funds for 5 year CIP i) Transfers made quarterly j) Transfer In -June 2015 k) Revised cash-flow estimate for CIP Projects extending into FY 16 I) Closing out fund 335 Page 10 ADULT PAROLE & PROBATION Statement of Financial Operating Data Revenues SB 1145 DOC Measure 57 Electronic Monitoring Fee Probation Superv. Fees Interfund -Sheriff Crime Prevention Grant CFC-Domestic Violence State Subsidy Alternate Incarceration Interest on Investments Probation Work Crew Fees State Miscellaneous Leases Claims Reimbursement Justice Reinvest HB3194 Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Revenues less Expenditures Transfers In-General Fund Change in Fund Balance Beginning Fund Balance Ending Fund Balance July 1, 2014 through January 31, 2015 FY2014 (58% of Fiscal Year) I %of Actual Actual Budget 3,028,672 2,268,987 75% 220,788 217,845 99% 235,642 119,568 54% 208,461 114,739 60% 50,000 29,169 58% 50,000 12,500 25% 70,242 17,560 37% 14,677 11,220 74% 17,725 15,509 103% 7,807 5,094 83% 9,137 6,684 135% 4,142 -0% 1,323 -0% 6,997 -nfa 458,143 -nfa 671 835 167% 4,384,428 2,819,710 73% 3,343,789 2,056,275 57% 1,107,365 568,353 49% --0% 4,451,154 2,624,628 55% (66,726) 195,083 451,189 263,193 58% 384,463 458,276 747,520 1,131,982 110% $ 1,131,982 $ 1,590,258 FY2015 Budget 1Projection I 3,025,187 3,025,187 a) 220,788 217,845 220,000 204,000 190,000 198,000 50,000 50,000 b) 50,000 50,000 b} 47,996 47,996 15,158 15,158 c) 15,000 20,000 6,150 6,150 d) 4,950 7,500 e} 4,301 4,301 1,500 1,500 500 900 3,851,530 3,848,537 3,623,526 3,623,526 1,148,766 1,148,766 100 4,772,392 4,772,292 (920,862) (923,755) 451,189 451,189 (469,673) (472,566) 1,030,824 1,131,982 $ Variance (2,943) (16,000) 8,000 5,000 2,550 (2,993) (2,893) (2,893) 101,158 $ 561,151 $ 659,416 $ 98,265 a) Annual payment received in July b) Interfund grants. Received when invoiced c) Invoiced quarterly. Greater utilization d) One time payment from back-owing offender e) Annual payment expected in February Page 11 400 100 100 EARLY LEARNING HUB Statement of Financial Operating Data FY 2014 Note 1 Actual Revenues Federal Grants 258,463 Title IV -Family Sup/Pres 21,994 HealthyStart Medicaid 60,561 Youth Investment 124,493 State Grant 55,185 HealthyStart /R-S-G 249,125 OCCF Grant 132,326 Charges for Svcs-Misc 4,138 Program Fees 4,710 Miscellaneous Court Fines &Fees 77,873 Interest on Investments 2,868 Donations 50 Private Grant 130 Sale of Assets 450 Interfund Grants 329,624 Total Revenues 1,321,991 Expenditures Personnel Services 501,770 Materials and Services 1,402,021 Total Expenditures 1,903,791 Revenues less Expenditures (581,800) Transfers In General Fund 278,739 General Fund -Other 89,350 Total Transfers In 368,089 Change in Fund Balance (213,711) Beginning Fund Balance 548,572 Ending Fund Balance $ 334,861 July 1, 2014 through January 31, 2015 (58% of Fiscal Year) I % of FY 2015 Actual Budget Budget Projection $ Variance 119,425 51% 232,218 232,125 (93) -0% a) 21,994 (21,994) 23,223 39% 60,000 60,000 -n/a -n/a 146,035 49% a) 295,190 292,086 (3,104) -0% a) 39,499 37,500 (1,999) -n/a -n/a 4,074 204% 2,000 2,000 44,967 58% 77,086 77,086 1,421 57% 2,500 2,500 -n/a -n/a -n/a 7.260 100% 7,260 7,260 346,405 47% 737,747 710,557 (27,190) 149,615 58% 258,410 258,410 429,420 49% b) 877,110 854,347 22,763 579,036 51% 1,135,520 1,112,757 22,763 (232,631) (397,773) (402,200) (4,427) 147,168 44,675 58% 50% 252,288 89,350 252,288 89,350 191,843 56% 341,638 341,638 (40,788) (56,135) (60,562) (4,427) 334,861 105% 318,121 334,861 16,740 $ 261,986 $ 274,299 $ 12,313$ 294,073 Note 1: Through June 30, 2014 activity included Children &Families Commission a) Grants projected at amended contract amount b) M & S increase related to amended grant contracts Page 12 SOLID WASTE Statement of Financial Operating Data July 1,2014 through January 31, 2015 FY2014 (58% of Fiscal Year) Actual Actual Budget I %of 4,209,029 2,717,817 62% 1,518,056 933,009 60% 1,076,538 753,883 70% 210,053 88,906 98,410 68,055 74% 33,345 22,639 50% 40,873 7,611 30% 11,028 9,945 99% 10,801 6,301 58% 21,508 7,229,641 15,743 79% 4,623,908 1,777,663 1,079,390 56% 3,214,375 1,641,751 48% 930,157 381,624 25,895 5,948,091 1,281,550 282,148 70,471 31% 3,173,236 49% 1,450,672 149,078 545,000 827,148 454,402 550,000 36% 699,078 38% 751,594 1,224,767 $ 1,679,169 1,679,169 118% $2,430,763 FY 2015 Budget I Projection I $ Variance Operating Revenues Franchise Disposal Fees 4,413,809 4,600,000 186,191 Private Disposal Fees 1,550,430 1,570,000 19,570 Commercial Disp. Fees 1,082,144 1,200,000 117,856 Franchise 3% Fees 42% a) 210,000 220,000 10,000 Yard Debris 92,000 104,000 12,000 Recyclables 45,000 45,000 Special Waste b) 25,000 15,000 (10,000) Interest 10,000 12,000 2,000 Leases 10,801 10,801 Miscellaneous 20,000 25,000 5,000 Total Operating Revenues 62% c) 7,459,184 7,801,801 342,617 Operating Expenditures Personnel Services 1,936,555 1,887,195 49,360 Materials and Services 3,435,926 3,306,819 129,107 Debt Service 41% d) 929,794 929,794 Capital Outlay 227,000 224,523 2,477 Total Operating Expenditures 6,529,275 6,348,331 180,944 Operating Rev less Exp 929,909 1,453,470 523,561 Transfers Out Road 50% e) 298,156 298,156 SW Capital &Equipment Reserve f) 1,525,000 2,225,000 {700,000~ Total Transfers Out 1,823,156 2,523,156 (700,OOO~ Change in Fund Balance (893,247) (1,069,686) (176,439) Beginning Fund Balance 1,428,003 1,679,169 251,166 Ending Fund Balance $ 534,756 $ 609,483 $ 74,727 a) Payments due April 15th b) Unpredictable revenue c) Revenues fluctuate with the weather/seasons d) Payments made November and May e) Transfer made quarterly f) Transfer made as resources required in reserve funds. Appropriation to increase appropriation is pending. Page 13 RISK MANAGEMENT Statement of Financial Operating Data Revenues Inter-fund Charges: General Liability FY 2014 July 1,2014 through January 31, 2015 (58% of Fiscal Year) Actual Actual 1% of Budget 272,823 221,543 58% 326,526 228,844 58% 164,150 103,572 58% 1,520,352 911,015 58% 318,566 187,838 59% 139,123 31,264 156% 1,400 530 41% 14 -0% 27,540 23,310 97% 15,567 2,786,061 12,663 84% 1,720,579 60% 268,561 37,078 49,872 5,001 33,139 10,720 161,994 165,361 4,659 11,508 5,619 64 4,531 528,374 166,668 4,974 234,706 59% 178,556 211,158 377,826 875 19,980 198,536 79% 236 205 19 22,021 11,801 69,276 92,377 478,204 34,908 46,964 39% 463,959 5,000 5,000 155,474 114,968 44,261 34,815 52,488 735,427 102,324 1,836,329 26,861 645,603 108% 25,969 13% b 1,151,777 73% 324,005 175,469 53% 146,109 2,306,443 77,603 39% 1,404,849 67% c 479,618 315,730 2,631,057 3,110,676 101% $3,110,676 $3,426,406 379,793 379,793 Property Damage 392,304 392,304 Vehicle 177,550 177,550 1,561,804 1,561,804Workers' Compensation Unemployment 317,000 317,000 Claims Reimb-Gen Liab/Property 20,000 40,000 20,000 Process Fee-Events/Parades 1,300 1,300 Miscellaneous 110 110 Skid Car Training 24,000 24,000 I nterest on Investments 15,050 15,050 2,888,911 2,908,911 20,000TOTAL REVENUES Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance a) Loss Prevention Miscellaneous Repair / Replacement Total General Liability 400,000 440,000 (40,000) PROPERTY DAMAGE Insurance a) Repair / Replacement Total Property Damage 250,000 250,000 VEHICLE Professional Service Insurance Loss Prevention Repair / Replacement Total Vehicle 120,000 110,000 10,000 WORKERS' COMPENSATION Settlement / Benefit Professional Service Insurance a Loss Prevention Miscellaneous Total Workers' Compensation 600,000 880,000 {280,OOO} 200,000 150,000 50,000UNEMPLOYMENT -Settlement/Benefits 1,570,000 1,830,000 {260,OOO}Total Direct Insurance Costs Insurance Administration: Personnel Services 330,406 330,406 199,140 199,140Materials & Srvc, Capital Out. & Tranfs. 2,099,546 2,359,546 (260,000)Total Expenditures 789,365 549,365 (240,000)Change in Fund Balance 3,074,957 3,110,676 35,719Beginning Fund Balance * $ 3,864,322 $ 3,660,041 $ (204,281)Ending Fund Balance FY 2015 Budget 1 Projection I $ Variance a) Annual premiums paid in July b) Payments made quarterly c) Appropriation for Materials & Services will be increased when required. Page 14 DESCHUTES COUNTY 9·1·1 Statement of Financial Operating Data FY 2014 Actual Revenues Property Taxes -Current 6,258,760 Property Taxes -Prior 203,163 Federal Grants 46,514 State Reimbursement 41,813 Telephone User Tax 756,775 Data Network Reimb. 43,943 Jefferson County 29,758 User Fee 53,229 Police RMS User Fees 236,717 Contract Payments 39,075 Miscellaneous 45,553 Claims Reimbursement 29,857 Interest 40,303 Total Revenues 7,825,460 Expenditures Personnel Services 4,420,333 Materials and Services 1,996,805 Capital Outlay 66,498 Total Expenditures 6,483,636 Revenues less Expenditures 1,341,824 Transfers Out -Reserve Fund 7,800,000 Change in Fund Balance (6,458,176) Beginning Fund Balance 10,398,030 Ending Fund Balance $ 3,939,854 $ 6,341,667 a) Current year taxes received beginning in October b) Reimbursement grant. No eligible expenditures made yet in FY 2015 c) Quarterly payments d) Annual billing in December July 1, 2014 through January 31, 2015 (58% of Fiscal Year) FY2015 I %of Budget I Projection I$ VarianceActual Budget 6,131,061 95% a) 6,482,015 6,682,015 200,000 119,265 86% 138,000 138,000 -0% b) 150,000 150,000 22,602 63% 36,000 36,000 194,794 26% c) 750,000 750,000 -0% d) 30,000 30,000 27,680 92% 30,000 30,000 48,067 107% d) 45,000 48,067 3,067 20,179 7% d) 295,788 295,788 -0% d) 11,000 11,000 11,359 126% 9,000 11,360 2,360 -n/a 17,775 58% 30,600 30,600 6,592,782 82% 8,007,403 8,212,830 205,427 2,726,716 1,232,442 231,811 48% 59% 66% 5,634,438 2,077,868 350,000 5,074,438 2,077,868 350,000 560,000 4,190,970 52% 8,062,306 7,502,306 560,000 2,401,813 (54,903) 710,524 765,427 -nfa 2,401,813 (54,903) 710,524 765,427 3,939,854 116% 3,410,000 3,939,854 529,854 $ 3,355,097 $4,650,378 $1,295,281 Page 15 Health Benefits Trust Statement of Financial Operating Data Revenues: Internal Premium Charges Part-Time Employee Premium Employee Monthly Co-Pay COIC Retiree I COBRA Co-Pay Prescription Rebates Claims Reimbursements & Misc Interest Total Revenues Expenditures: Personnel Services (all depts) Materials & Services Admin &Wenness Claims Paid-Medical Claims Paid-Prescription Claims Paid-DentalNision Claims Refunds Stop Loss Insurance Premium State Assessments Administration Fee (EMBS) Preferred Provider Fee Other -Administration Other -Wellness Admin &Well ness Deschutes On-site Clinic Contracted Services Medical Supplies Other Total DOC Deschutes On-site Phannacy Contracted Services Prescriptions Other Total Pharmacy Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance $ $ FY2014 July 1, 2014 Actual through January %of 31,2015 (58% of Budget Fiscal Year) 14,485,502 $ 9,328,177 60% a) 16,955 10,502 53% b) 813,125 503,970 62% b) 1,595,847 1,071,543 64% b) 1.061,986 638.313 51% b) 154,981 94,328 86% 2,419 169 0% 67,057 49,767 69% 18.197,871 11,696,769 60"10 129,509 71,631 49% 11,633,134 7,479,568 60% c) 657.550 680,729 96% c) 1.731,608 1,080,324 58% c) (182,448) (256,719) nla 275,052 188,142 47% 67,753 129,841 60% 333,188 238,951 70% 49,712 23,049 40% 42,969 25,504 57% 117,775 94,954 48% 14,726,294 9,684,343 59% 850,209 437,258 46% 54,806 32,395 93% 27,016 11,403 18% 932,031 481,056 46% 314,801 123,233 400~ 1,588,726 641,365 38% d) 13,250 7,696 58% 1,916,777 772,294 38"10 17,704,610 11,009,322 56"10 493,261 687,447 11,967,822 12,461,082 108% 12,461,082 $ 13,148,529 FY 2015 FY2015 Budget $15,517,000 20,000 810,000 1,670,000 1,260,000 110,000 50,000 72,000 19,509,000 144,917 12,552,108 709,494 1,868,398 - 400,000 215,000 343,000 57,200 44,642 195,970 16,385,812 943,500 35,000 61,777 1,040,277 306,000 1,696,000 13,321 2,015,321 19,586,327 (77,327) 11,585,710 $11,508,383 FY2015 $ Variance Projection $15,993,270 $ 476,270 18,004 (1,996) 863,949 53,949 1,836,931 166,931 1,094,250 (165,750) 110,000 - 50,000 - 85,000 13,000 20,051,404 542,404 144,917 - 12,393,258 158,850 1,024,082 (314,588) 1,815,507 52,891 (256,719) 256,719 350,000 50,000 227,597 (12,597) 410,000 (67,000) 40,000 17,200 44,642 - 195,970 - 16,244,337 141,475 943,500 - 70,000 (35,000) 61,777 - 1,075,277 (35,000) 306,000 - 1,539,276 156,724 13,321 - 1,858,597 156,724 19,323,128 263,199 728,275 805,602 12,461,082 875,372 $13,189,357 $1,680,974 1% of Exp covered by Revenues 102.8% 106.2% 99.6% 103.8%1 a) Projection is amount budgeted as HeaHhlDentallnsurance expenditures in the operating funds b) Year to Date annualized c) Average of YTO annualized and 12 month rolling average Page 16 d) YTD Actual-July through November. Projection is YTO Annualized