HomeMy WebLinkAbout2014-05-28 Budget Meeting Minutes - Clerk - Solid Waste
Minutes of Budget Meeting Wednesday, May 28, 2014 Page 1 of 6
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUDGET MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MAY 28, 2014 – Morning Session
___________________________
Allen Room, Deschutes Services Building
___________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Mike Maier, Clay Higuchi and Bruce Barrett, Budget
Committee, Wayne Lowry and Teri Maerki, Finance Department and, for a portion
of the meeting, Nancy Blankenship, Barb Hagen, Jeff Sageser, County Clerk’s
Office, David Doyle, Legal Counsel and Timm Schimke, Solid Waste; David
Givens, BOCC.
Meeting minutes were taken by Kelli Candella.
Bruce Barrett opened the meeting at 10:17 Am.:
___________________________
CLERKS OFFICE
Nancy handed out two handouts (attached).
Discussion on Recording Revenues, 2009 was lowest Revenue year. Annual
revenues have continued to increase over the last few years until September 2013
to February 2014; there was a decline due to interest rates increasing. March and
April saw a modest increase, Clerk’s office checked in with other Counties and
they saw similar trends.
Recording Mortgage documents there is a two-prong base fee. There is a $5 per
page fee, first $48 is distributed to other departments, large documents are
important for higher revenue to Clerk’s office. Some of the areas of disbursement
include Surveyor’s Office, Affordable Housing (State) as well as other State
Mandated areas. Question asked what does the State do with money for
Affordable Housing. Goes back to the communities. Clay stated he was not aware
Minutes of Budget Meeting Wednesday, May 28, 2014 Page 2 of 6
that first $48 distributed out of Clerk’s office. Tony DeBone asked if fee structure
had changed much. Jeff Sageser stated not much change has taken place. Budget
Committee agreed that information on the distribution of recording fees collected
should be distributed for General Public to consider when looking over the Clerk’s
budget.
Are fees charged by Clerk’s Office comparable to other Counties, yes they are,
most fees are mandated, and GIS can be more or less in other Counties? Deschutes
County is about in the middle for non-mandated fees collected.
Revenue for recording fees – page count is more than half of what total is,
financing of homes helps fund Department. Negative umber shown on hand-out
(August 2013) started falling; this was during the evaporation of the Refinance
business, applications down 57% in first Quarter. This is again due to the interest
rate increasing and Application submittals in decline for refinancing of homes .
Please refer to handout for trend graph
New Home sales Blue Line lower driver
Existing Home sales Red Line
Based on National trend both New and Existing Home sales are trending upward.
One-third of sales locally are cash sales, this has a negative impact on department’s
revenue, fewer pages recorded for this type of transaction.
Budget includes $900,000 income projection from recording fees. Cautiously
optimistic that current trend will actually bring in $1 - $1.1 million for 2015.
Alan asked if Deschutes County is considered to be at the middle of the pack for
fees, this might be the time for the Board of Commissioners to consider raising
recording fees. Per Nancy, most fees are Statutory mandated. GIS fees collected
goes to GIS fund.
Clerk’s office has reduced staff due to no General Election for FY 14/15, loss of
$10,000 revenue due to having no General Election this year. Department has
increased the extra help line to assist in the elections, on -call staff is also available
to cover needs.
Alan Unger stated he is very impress with how the Clerk’s office runs its business.
Nancy is proud of the turnaround for a recorded document, record, scan and able to
mail next business day.
Minutes of Budget Meeting Wednesday, May 28, 2014 Page 3 of 6
Measured performance discussion, 96 – 97 %, next year projected to be lower. Per
Nancy this is due to long-term employees having a lot of vacation accrual, many
times staff is low and coverage is less. Voter confirmation cards are an example;
holding on to them until about 200 are ready for mailing. This could hold up some
cards for a few months. Mike Maier believes standards should not be lowered for
measurement.
Tony DeBone asked if Marriage Certificate filings increase with the change in
marriage law, Nancy stated eight licenses filed recently.
Passport service is not big revenue. Voter registration is stagnant. Discussion
concerning getting the word out to push for voter registration. Last election very
low turn out. Nancy will push out a campaign to “Get Out the Vote.” Naturally,
during a General Election percentage of ballot turn is greater. Marketing dollars is
under the Secretary of the State Budget. Need to get to young students, get them
involved early.
Tony DeBone asked if we can do an incentive, Nancy stated that was illegal.
Clerk’s Office hosted Redmond Proficiency Academy, brought them in to see how
election process works. Problem is during an actual election when everything is
moving, this is a bad time to bring in outside for education.
Secretary of State focused on getting people registered; emphasis should be on
getting people to vote. Nancy will be attending a conference with all State Clerks;
Nancy will bring up issue of changing law to get more people to cast their vote.
General discuss on other options, i.e. registering a vehicle in Deschutes County,
automatic Voter registration, this has not passed, cannot force people, they have
the right to register, and to vote. On-Line voting – Nancy states that this is way
down the road. Too many easy ways to hack system, therefore vote may be
skewed due to hackers.
Tony DeBone, elevate “Exercise Your Vote” over the auto registration to vote
push.
SOLID WASTE DEPARTMENT
Timm provided a presentation, attached for reference.
Minutes of Budget Meeting Wednesday, May 28, 2014 Page 4 of 6
Mike Maier asked about education and marketing budget, budgeted $100,000 for
this purpose. Tony De Bone indicated that the 3 – 5 year projection meetings have
helped, reminds Budget Committee of bigger picture.
Refer to Excel spreadsheet.
4% annual cost increase built in
1% Interest Rate
6% assumed Waste flow growth, no increase to tip fee projected.
David Givens: 5 year; $5M cap reserve fund, 6.2 million – cell construction and
closure planned for area B. Al asked what status of debt represented in this project
is, Timm stated it is bonded.
Tony DeBone asked if road transfer would remain in, Timm stated yes.
Clay assumes level of tonnage going forward is returning to level in 2007 or 2008.
Timm stated is included growth in projection. Mike Maier asked projected date of
Knott Landfill closure still figured to be 2029. That is the projected date but may
be 2030 – 2034 depending on recycling and air gas. With new technology may not
have to close. In 2019 begin looking for options and determine what to do with
Landfill site. Mike Maier inquired what the cost would be to complete professional
study to evaluate and complete process of study. Per Timm, approximately
$300,000 – 400,000.
Discussion expanding operations, need to increase tip fee, Timm stated that he
would not increase operations until next cell is in the bank. Board of
Commissioners must approve making changes to operations hours. Timm
provided a presentation document (attached) that gave Budget Committee costs of
changing operations, hours, days and other options.
Tammy Baney asked about possible summer time changes that would allow for
opening on Sunday.
It was suggested that Solid Waste conduct a survey asking customers options they
would be open to, extended working hours on days already open, bring back
Sunday operations, or combination. Business is currently 75% Franchise waste.
Sunday and Monday were typically lightest usage days, taking Sunday away
impacted small business and public. Taking a weekday away affects Franchise
business, small business and public.
Discussion on Fire Free, dates, hours of operation during Fire Free. Contracts
through Ed Keith, ten-day period for yard debris.
Minutes of Budget Meeting Wednesday, May 28, 2014 Page 5 of 6
Clay stated that it appears as if yard debris is centered on Project Wildfire, not
servicing public as we can.
Discussion on Fire Free days to include more Saturday service as an option.
Timm stated he currently works with HOAs during Fire Free to allow them to
contact Solid Waste if they need additional weekend to collect and dump their yard
debris. If dates were extended, they would lose the promotional value in debris
clean up with citizens. Timm reiterated that Solid Waste is not the driver of the
Fire Free clean up.
Tony De Bone asked what the mission statement of Solid Waste is, are we meeting
that statement during peak season. Mike Maier understands Tony’s statements but
feels like a Customer Service survey should be completed, ask the questions…
Are you satisfied with hours of operations? Would this type of survey be accurate?
Tony asked if the County is capturing waste that may be dumped on public land
because of the hours of operation as they are now. Timm stated that in the
beginning, there may have been a small amount of dump but feels like those that
dump will do so regardless of cost. Mike Maier would like to see us consider a
raise in the tip fee, this could help fund a change to operation hours. Tony Debone
mentioned that operations need not change year-round, limited to summer schedule
with return to Sunday open, look at all options as well as what would cost be.
Alan Unger inquired on considering Road transfer to fund modified operation
hours. City of Bend residents cannot burn in City limits; need landfill to be open
on weekend in summer months. Bruce Barrett suggested looking at vehicle count
during Sunday business; landfill was well utilized on Sunday per Timm.
Discussion on Negus Transfer station converting to scale to increase funds vs.
judgment call on every load. This would take some planning for layout, as current
layout is not conducive for recycle and a set up for scale house.
Timm stated that any changes to operation would have a big money impact.
Consider charging an extra dollar to be open on Sunday, and/or open extended
hours during the week until 6:00 p.m. Again it was suggested that Solid Waste
have customers complete survey.
Being no further discussion, the session ended at 11:57 am.
Minutes of Budget Meeting Wednesday, May 28, 2014 Page 6 of 6
DATED this 28th Day of May 2014 for the Deschutes County Board of
Commissioners.
_____________________________
Tammy Baney, Chair
_____________________________
Anthony DeBone, Vice Chair
ATTEST SIGNATURES: _____________________________
Alan Unger, Commissioner
_______________________
Bonnie Baker, Recording Secretary
DATED this 28th Day of May 2014 for the Deschutes County Board of
Commissioners.
TammY ~
Anthony DeBone, Vice Chair
ATTEST SIGNATURES: 7/'/1
Alan Unger, Commissioner ~~
Bonnie Baker, Recording Secretary
Minutes of Budget Meeting Wednesday, May 28,2014 Page 6 of6
BUDGET COMMITTEE AGENDA
Wednesday, May 28 th, 2014
Program
Budget
Tab/Page
9:00 AM • Reconvene the Deschutes County budget meeting
9:00 -9:30 AM Fair and Expo Center (Funds 617-619 and 601) 4/141
• Introductions
• Budget discussion
9:30 -10:00 AM County Assessor's Office (Fund 001-02) 4/115
• Introductions
• Budget discussion
10:00 -10:15 AM Break
10:15 -10:45 AM County Clerk's Office (Funds 001-05,001-06 and 218) 4/121
• Introductions
• Budget discussion
10:45 -11:45 AM Solid Waste (Funds 610-614)
• Introductions 4/161
• Budget discussion
11:45 - 1:00 PM Elected Officials Compensation Committee
(Lunch -Discussion)
1:00 -2:00 PM Road (Funds 325, 328-340) 4/147
• Introductions
• Budget discussion
2:00 -2:15 PM Break
2:15 -3:15 PM Community Development (Funds 290-303) 4/127
I • Introductions
• Budget discussion
3:15 -4:15 PM Community Justice (Funds 230 and 355) 3/80
• Introductions
• Budget discussion 1
I 4:15 -4:45 PM Justice Court (Fund 123) 3/96
• Introductions
• Budget discussion
I
I Page 1
BUDGET COMMITTEE AGENDA
Wednesday, May 28 th
, 2014
Program
Budget
TablPage
4:45 -5:15 PM Natural Resource Protection (Funds 326-327) 4/157
• Introductions
• Budget discussion
Continue the Deschutes County budget meeting to
Thursday, May 29th, at 9:00 AM
Page 2
Total Page Count
(total is more than Just deeds and mortgages)
2007 33,137 30.070 33,143 32,961 29,350 29,533 27,267 26,251 21,104 22,406 21,337 22,187 128,746
2008 19,800 19,953 23,260 21,633 20,294 18,579 16,184 15 ,571 16,980 16,507 11,918 15,048 215,n7
2009 17,466 19,169 22,673 22,441 22 ,202 24,628 25,475 18,248 18,724 19,646 19,882 21,921 252,475
2010 18,460 16,860 19,699 20,753 22,423 24,691 22,134 25,177 28,102 24,729 22,007 22,862 267,897
2011 19,238 18,070 19,328 18,872 17,368 17,268 19,699 18,256 21,886 19,986 18,528 22,081 2JO,580
20U 16,406 20,334 23,058 22,030 23,454 22,571 22,504 25,198 21,344 24,651 21,842 24,470 267,862
20ll 21,958 20,585 22,222 22,936 24,661 23,018 25,440 23,028 17,429 18,298 15,553 15,576 250,704
2014 12,B07 12,345 15,363 16,238
U-13
iliff UJI4" 1.23" -a.6l% 4_11" 5.15" l_tIK nos" --.61" -18 _34" -:tS.77K -28_79K -36.35" ~.41 "
13-14
Dill -tL68K -40_03% -ao.B7% -29.2'"
Mortgage Page Count
2007
2008
2009
2010
2011
2012
20n
2014
U-13
DIll
1l-14
23,180
11,818
8,766
7,245
9,682
9,2 73
14,OBO
7,216
51.14%
21,423
12,581
10,859
7,331
8,236
11,005
13,600
7,149
23,397 20,B08 20,323 20,548 18,077 17,460 13,969 14,018 13,473 13,707 220,383
14,831 13,976 12,232 10,194 8,990 7,439 8,003 7,926 5,040 7,017 120,047
12 ,864 12,131 12,271 13,558 12,497 7,628 8,294 8,633 8,976 9,225 125,702
8,035 8,077 7,202 7,8BO 7,678 7,889 10,868 11,255 11,507 12,460 107,427
9,733 8,175 7,504 7,043 8,135 7,873 9,026 9,922 9,369 13,043 107,741
13,248 12,839 14,081 13,380 13,556 15,5n 13,344 16,127 14,767 16,953 164,145
15,095 14,853 16,995 15 ,023 16,238 14,753 11,044 10,951 9,884 9,005 161,521
9,563 9,843
15_"" 19.7'"
iliff -<1&.15" -t7A3% -36.65" ·»'71"
Chart 1 _ Mortgage pur-chase
applications declined as r-ates r-ose_......
-e.mA; ~.Ioen .....,____Iar ~O:s) ....
'2 '3 '..
220
210
,""
,..,
".,
5.2
....
.....
~o
16
,... ~------~~--------------------------------------~ 3.2
New Construction Permits -Fiscal Year
Over-Year
(Souru: Deschutes County COD)
.., eo--eo n -'lID "".. MI W ...
Fe_ \IlOl Mf1 1501 I1JI :till 3111 I1It 1721 r5r1 1731 1112
-~ OIl 511 S 721 m J»-.. n ., 314 lO-ClII 413 III ..
IoIIt-• 311 JII. (II ., Sf .. 40 ,. 211 21115 3. 3111
J12 GO 413 'III 4CI !1M 4lZ 415 311 :1M lIII 3!5 3Z .., SIll
_"'--'AoM'*'I !!.. 31 4.' U 1I 4J 4J v U !!.. !!.I 1.4 5A 5.5 4.8
-or-,r-IMI 3JI II 3.3 1I 42 4 5 5 52 I.. 12 4.5 4.J 11 l.8
........RaAoMIMI" 10.1 25.5 11.4 2U 2!.1 21 2Il 212 21 ~ 11.1 111 11.1 11.3 21.1---,...,..,..,..-., :Ill 312 21.1 211 lI.I :II :II '83 10.4 121 zu •• 21.t 21.1
,..1oIIt _,....R_ • ., 411 •• ClII CJII GI GIl ca 411 •• GI ' QI GI ... ,. 7H 2lI • • • :1M • a311 ,. lIO :m • a
I3Z .. M4 144 .. em ~ !!II 151 S 151 •• 1i11 151
-...." WI • • • • • • • • II WII ,1 III • •-."..... 01 III III 110 III III III III III .. t3 1M III III III -.....111 1011 138 1311 136 '101 '14 ' 21 lie 127 141 141 IXi IJII ...
llIO 211 ZII Z» ZII 25. 2311 2IJ Z» 2!Ii :!OI :!OI ZII ZiG 246
1600 7000
6500
200 2500
.......".~/ o~~",,"Q~'"....~~/~~~""«// ./'c.J'-~.....~....~«....,.t:::J'ti-Q...;-".....~~..........".~..:::>
Deutsche Bank, Business Insider, data from Bloomberg
TrnrdJlis;on TJ/ . Published May 2014'l_DoschooK c-.,Pt_T_: _Prop.AJ ",-_.· Nllol s.;..
-Ibnto' SO·No SQFT~: O·No ~
~0·... Yur_ O·No IJIM
2400
6000
1200
5500
1000 5000
BOO 4500
4000
600
3500
-New Horne Sales, in thousands (LHS)
400
----Existing Horne Sales, tn thousands (RHS) 3000
_ , .. _ Sold ~Sole -
2200 2024
2000
17.H.. laoo ~ ,., _1•e 1600o ,.,1 1564
X ., 13M
~
~ e
:0
Z
•o
':, 11111111 lit
:: 111 I 11 I I I I I l' ,
2113 3f~3 4'13 51 13 6 13 7n l 801 3 ",3 10131 1113 12113 I n . "11,. 31 4 4Il4
~~TI "";DI. :.c.
__
,-.. '-tClt.b.
....." ...... ~ _U _JI ... ~r&"~"'".. r&~It. ~ ,_ .u I7.It os n -eAA mt -~
• 1II liS • II .. ..
DI 3M ~y
• ..,I \. I n; • 411 " nUl 4lZ CZI \. 2"'.
c..... ,-... __,".
Fe ..
IoIIt
---'-" -'-" -'-"--
Vl
!o-
QJ
C o
'Vi
Vl~ E
t: EQ)
QJ 0
F ( E U u QJ 4
b.O 0
ro "'C
.0 c !0
ro ro ~ ci5 ~ nQJ 0 0 u ~ N~ C "'C __ ro QJ __::J E t: ~
!o-QJ ::::Jo
U
o Vl !ot QJ ..0
QJ !o-QJ
0... 0... L.L
County Clerk's
Vision Statement
Our office is a professional, knowledgeable, and
friendly team who takes pride in our work. We
provide excellent and timely service to our customers
while embracing and actively meeting change.
County Clerk's
Mission Statement
Provide accurate, efficient and timely customer
service to all citizens while carrying out the legal
mandates in the areas of elections and
recordation.
County Clerk Staff
115 Years of Service
11 Nancy Blankenship County Clerk
2 Barb Hagen Election Supervisor
11 Melodie Kirk Elections Customer Service Clerk
15 Jeff Sageser Recording Supervisor
9 Susan Bourdage Archive Customer Service Clerk
15 Shirley Boone Recording Customer Service Clerk
15 Pam Gibson Recording Customer Service Clerk
22 Tracy Moore Recording Customer Service Clerk
15 Beckey Nelson Recording Customer Service Clerk
County Clerk Services
• Elections
• Election Administration
• Voter Registration
• Recording
• Recording of Real Property Documents
• Issuing Marriage Licenses & Domestic Partnership Registration
• Microfilming & Digitizing Records
• Archive & Records Center
• Processing Agent for US Passports Applications
• Board of Property Tax Appeals
• Fi nders Keepers
• Business Licenses
Performance Management Goals .....,
Goal #5: Effective Service Delivery -Promote confidence in
government by ensuring fiscal responsibility, openness and
accessibility in the delivery of services
Objective #2: Support and promote Deschutes County Customer
Service "Every Time" Standards
Objective #5: Ensure accurate, secure and timely delivery of public
services
Goal # 5: Effective Service Delivery -
Objectives,
Objective #2: Support and promote Deschutes County Customer Service "Every
Time" Standards
NEW for FY 2014 -Percentage of customers who rate the level of service as good or excellent
For illustration purposes, the below table indicates responses from May through the end of calendar year 2013.
Ploase r«e}'CUI OYefc1ll SDlisiDdion wCh VOU" a-u.rDdicn",;,ti-o!he Oeic.'$ Office 1tlIIJ. How...,gUd 5'OU RIle Iho IIJIII P«1CItR.
Very RapOj'iaeAluweo-Optioo-g Excellent Good Fbi.. POOl No Opinion Count .Good
AbiliIy to help you? 87 4 2 0 0 0 S3
Ove<.oI ~in omling }'OU ' 54 7 2 0 0 0 93
Q,uti:$Y ¥>d PloIt"-;s lOndism? 87 3 1 0 1 93
HeJpr~ ond ~ss to ~t }'Ou ? 87 4 0 0 93
~)' to~,,)'OUI 1/¥I$bC'tion acc...aI.eIy? S5 4 0 0 91
an5~ques(ion 93
~Q.edion
. . . the steff person's._
100
80 ~
:J ]J
&aI 191 IiiiI liE
60
~~ J I I I
t>.bil~)I to help you? Ovetai knowledge in Courtesy lr1CI H~~and Abi~to canpieteyOUI
M&lUi ngyou? Ploieuion~iIm? wilingr·.eu loe;:;isl you? lJ.~n,6on acg;.aleIy?
Please rateyotir ~Scti$tectia"lWlth ywrinle.rec:tion with the Clafk'soifice staff. How would you rate
aNoOpirOon
_Poor
cF~r
cGood
.VeJyGood
II E >«:ellen!
Goal # 5: Effective Service Delivery
~
Objectives-
Objective #5: Ensure accurate, secure and timely delivery of public services
Percentage of original real property records recorded, indexed and returned within one business day
Percentage of voter notification cards mailed within 14 days of registration (excluding 20 days before and after a
primary election)
1 FY 2010 included voter confirmation cards
Five Year Outlook
•
•
•
•
Voter Registration
Recording of Real
• EqUipment upgrades
• Ongoi,ng process review
• I ncreased costs
• Community, awareness
• Technology Advances
Property Docu ments •
M icrofH mi ng &
Digitizing Records
Oregon Centralized Voter Registration
Increa se 'automation ,.
Sorter connectivity/integration
Deve loping technologies to improve
efficiencies
Online development
Cross"state voter registration ,(ERlq
New tabulation equipment
Postage
Tours fQ r gr oups and' individuals
C oun~ College
Observer training for parties
eRecording (paperless recording)
Microfilm and its future
Records Mc:lnagement Systems
• . OCR application
• Microfilm (Permanent Record)
Five Year Outlook
Emcril storage & retention solution
• Migration and availability of 99 years of
C0n;lmissioners' Journals
• Protection 0f server -tools to evaluate
New normal-refinancing revenues not• Revenues I •
expected in foreseeable future
Since FY 2000 contributed $9.5 million
to GF; 1 year required $32,675 in GF
funding (see last slide)
Digitizing records ~ agreement with• Building online resources for I · customers Family Search
• Other records
• Privacy issues • Legislative
• Preservation • Plat map restoration
• Secretary of State vendor
Planning
Business Continuity • Planning for the unexpected
• Plan drafted
• Update plan and test
• Staffing R~tirements: retaining knowledge andAll Services I •
skill base
• Ongoing process r-eview I • ~ Bus'iness practices
Office reconfigurations
Net Recording Revenue
Contributions to General Fund
• FY 2000 252,058 • FY 2008 298,836
• FY 2001 380,328 • FY 2009 {32,675}
• FY 2002 894,424 • FY 2010 296,925
• FY 2003 1,417,352 • FY 2011 204,704
• FY 2004 1,435,928 • FY 2012 320,655
• FY 2005 1,229,746 • FY 2013 411,711
• FY 2006 1,488,863
• FY 2007 996,766 • Total $ 9,595,621
Department of Solid Waste
Disposal Statistics (tons)
Monthly YTD
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 % change % change
Jan 6,899 7,225 7,675 7,483 8,585 9,387 11,148 10,488 10,894 13,900 13,168 10,482 9,521 8,516 8,412 7,988 9,124 9,585 5% 5%
Feb 6,300 6,954 6,959 7,897 8,696 8,451 9,611 10,319 10,563 12,103 11,939 10,790 7,898 7,924 7,027 7,528 7,711 7,853 2% 4%
Mar 7,121 8,097 9,088 9,343 9,376 8,888 10,224 13,554 12,601 14,133 14,933 11,425 8,767 9,184 8.847 8,311 8,809 10.221 16% 8%
Apr 7,593 8,377 8.961 9,014 9.212 10,664 10,767 12,848 12,901 14,591 14,598 12,052 9,402 9,552 8,825 9,080 9,870 10,822 10% 8%
May 8,463 8,853 8,936 10,877 11,179 11,512 11,904 12,147 14,590 17,331 16,477 13,204 10,788 9,673 9,743 10,338 10,755
Jun 9,729 9,928 11,105 9,729 11,822 11,255 13,172 14,089 15,521 18,259 16,444 13,410 11,607 10.811 10,622 10,725 10,438
Jul 9,459 10,114 10,861 10,509 11,941 12,128 12,886 13.783 15,489 17,371 16,962 14,102 11,241 10,636 10,408 10,905 11,573
Aug 9,714 10,003 11,663 11,408 11,916 12,122 12,928 15,107 15,645 18,383 16,562 13,473 10,730 10,742 10,942 10,980 11,498
Sep 8,635 9,436 10,460 10,697 9,793 11,394 12,467 13,131 14,721 16,496 13,791 12,158 10,078 10,439 9,790 9,612 10,215
Oct 8,479 8,949 9,784 9,764 10,490 11,299 12,145 13,056 13,773 16.231 14,151 11,866 9,574 9,787 9,268 10,181 11,009
Nov 7,057 7,969 9,106 8,633 8,933 9,859 9,772 12,072 13,794 14,805 12,585 9,576 8,283 8,622 8,544 9,275 9,392
Dec 7,221 8,236 8,474 7,959 8,116 10,989 10,618 11,554 11,868 12,969 10,684 9,162 8,878 8,421 8,100 7,936 8,875
TOTAL 96,670 104,141 113,072 113,313 120,059 127,948 137,642 152,148 162,360 186,572 172,294 141,700 116,767 114,307 110,528 112,859 11~ 115,443 Projected
Change ~ .8% ~ .9% 0% 6% 7% 8% 11% 7% -15% - --8% -18% --_.-18% -2% -3% 2% 6% -3% (from previous year)
-24% -37% -39% -41% -40% -36% -38% (from 2006 tons)
EXHISIT"S"
DESCHUTES COUNTSOLID WASTE PROGRAM
REVENUE AND EXPENDITURE FORECASTING MODEL
BeB FY 13-14 FY 14·15 FY 15-16 FY 16-17 FY 17·18 FY 18·19
COST OF OPERATIONS:
1 Personnel/Labor 1,867,445 1,891,970 1,967,649 2,046,355 2,128,209 2,213,337
2 Materials & SelVice 3,325,018 3,435,926 3,573,363 3,716,298 3,864,949 4,019,547
3 Road Department Transfer 282,148 298,156 320,290 339,507 359,878 381,471
4 Debt SelVice 930,157 929,794 971,233 971,233 971,233 971,233
5 Cat!ital Outla:L 50,896 227,000 70,000 72,800 75,712 78,740
6 TOTAL OPERATING EXPENSES $ 6,455,664 6.782.846 6,902.535 7,146.193 7,399.981 7.664.329
RESERVE FUNDS
7 CAPITAL RESERVE FUND 2.500.000
8
9
10
11
12
Capital ReselVe Deposits
Interest Earnings
Ca[!ital Ex[!enditures
Subtotal Ca[!ital ReselVe Activi!l
<::a[!ital ReselVe Funa tlalance 526,852
486,000
3,000
-340,023
148,977
675,829
1,100,000
5,000
-3,765,981
-160,981
514,848
867,023
5,148
-100,000
772,171
1,287,019
1,100,598
12,870
-104,000
1,009,468
2,296,488
1,330,438
22,965
·108,160
1,245,243
3,541,730
1,578,393
35,417
-112,486
1,501,324
5,043,054
13
14
15
16
17
18
CLOSURE FUND
Closure Fund Deposits
Interest Earnings
Closure Ex[!enditures
Subtotal Closure Fund Activi!l
<::Iosure Funa tlalance
Sheriff
929,348
1,065.121
30,000
7,700
-21,773
1,081,048
2,010,396
1,165,000
0
5,000
-2,618,700
-1,448,700
561,696
1,165,000
0
5,617
.118,700
1,051,917
1,613,613
0
16,136
-123,448
·107,312
1,506,301
0
15,063
-128,386
-113,323
1,392,978
0
13,930
-133,521
-119,592
1,273,387
19
20
21
22
POST -CLOSURE FUND
Post Closure Fund Deposits
Interest Earnings
Post-Closure Fund Balance 515,486
2,700
518,186
0
5,182
523,368
0
5,234
528,602
0
5,286
533,888
0
5,339
539,226
0
5,392
544,619
23 EQUIPMENT RESERVE FUND
24 Equipment ReselVe Deposits 200,000 425,000 100,000 100,000 100,000 100,000
25 Interest Earnings 1,000 1,484 5,749 6,806 7,874 0
26 Egui[!ment Ex~nditures -203,092 0 0 0 -500,000
27 Subtotal Egui[!ment ReselVe Activi!l ·2,092 426,484 105,749 106,806 -392,126 100,000
28 Egui[!ment ReselVe Fund Balance 150,461 148,369 574,853 680,601 787,407 395,281 495,281
29
30
31
32
REVENUE REQUIREMENTS 7,171,664 8.307.846 7,869,558 8,346,791 8.830,419 9.342,721
33 WASTE FLOWS (Tons) 119,263 128,116 135,803 143,951 152,588 161,743
PROJECTED REVENUES $
34 AVERAGE TIP FEE 55 55 55 55 55 55
35 FUND BALANCE CARRYFORWARD 1,224,767 1,428,003 579,338 600,000 600,000 600,000
36 TIP FEE REVENUE 6,808,100 7,046,380 7,469,163 7,917,313 8,392,351 8,895,892
37 OTHER 426,801 412,801 421,057 429,478 438,068 446,829
38 TOTAL REVENUES GENERATED 8,459,668 8,887,184 8,469,558 8,946,791 9,430,419 9,942,721
39 REVENUE REQUIREMENTS (from above} 7,171,664 8,307,846 7,869,558 8,346,791 8,830,419 9,342,721
40 NET OPERATING REVENUE 222,883 579,338 1,467,023 1,700,598 1,930,438 2,178,393
41 CONTINGENCY 1,288,004 579,338 600,000 600.000 600,000 600,000
4% Assumed Annual Cost Increase
1% Assumed Interest Earnings
6% Assumed Annual Waste Flow Growth
;;¢,(, ;u; ;PUt """'...."'... '~-"-....,,,~ ,~; ,A i aw ,¢ J$ $i4Mfk4 Z99 4S .. "*$£ 4,H99.(') Qt ,9# 4$i!U,lR'!Y'Iil),ii@i'"" I4iM H;ti; J ;:;;;S iM,'I""",*-",,"K1k?4 ,,;tW$ 40'*'04 kiM @&;
...
Receivin& Facilities
Knott Tran sfer Station
Ne gus Transfer Stati o n
Northwest Transfe r Sta t ion
So u thwest Tr a n sfer Statio n
Alfal fa Transfe r Sta tion
Ho:urs of Operation
7:00 a .m . to 4:30 p.m. Monday -Sa turday
8:00 a .m . to 4:00 p.m. Monday-Saturd ay
8 :00 a .m. t o 4 :0 0 p.m. Wednesda y-Satur d ay
8:00 a.m . to 4:00 p.m . We d n e s d ay -Sa turday
8:0 0 a.m. to 4 :00 p .m. Sa turday only
2013 Disposal Volumes Received
Site Tons % of Total
• Knott
• Negus
• Northwest
• Southwest
• Alfalfa
Total Tons
Total Transfer
92,372.17
23,320.45
2,964.86
7,074.27
156.78
125,888.53
33,516.36
73% of Total
190/0 of Total
2% of Total
6% of Total
.1 % of Total
27 % of total
~
•
'" ...
Revenue Generated
Total Per Ton
• Negus $1,195,397.00 $51.26
• Northwest $192,170.00 $64.82
• Southwest $410,835.00 $58.08
• Alfalfa $12,698.00 $81.00
Expenses
Transfer Personnel Contract Total $per ton
• Negus 346,480.51 97,629.12 71,309.02 515,418.65 22.10
• Northwest 79,180.83 65,086.08 ° 144,266.91 48.66
• Southwest 189,491.17 65,086.08 ° 254,577.25 35.99
• Alfalfa 14,629.78 16,271.52 ° 30,901.30 197.10
..
...
•
Revenue Expense Net per Ton
• Negus $1,195,397.00 515,418.65 29.16
• Southwest $410,835.00 254,577.25 22.09
• Northwest $192,170.00 144,266.91 16.16
• Alfalfa $12,698.00 30,901.30 -116.11
Expanded Services
• Scenario 1 -Open Knott and Negus on Sunday
Fri} Sat} Sun} Mon at Southwest & Northwest
Alfalfa unchanged
• Scenario 2 -Days of operation unchanged
Hours expanded-7:00 am to 6:00 pm all sites
• Scenario 3 -Combine Scenarios 1 and 2.
Additional FTE Requirements
Equipment
Operators Attendants Cost
Scenario 1 2 2 $286,882.84
Scenario 2 o 2 $130,172.16
Scenario 3 2 4 $417,055.00
Equipment O perato r Ann u al Co st $78,355.34
Landfill Site Att endant An nual Cos t $65,086.08
Costs
• Equipment Operator
• Landfill Attendant
• Vehicle
• Open Sunday (old schedule)
add 2 Operators and 2 Attendants
• Expand Operating Hours (current schedule)
7:00am to 5:30pm all sites
• Com b ine d Changes
$78,355.34
$65,086.08
$28.00 per day
$286,882.84
$150,556.16
$438,895.00
Open Sunday & Ex p a nded Hours at Knott & Negus only $345,889.40