HomeMy WebLinkAbout2014-05-28 Budget Meeting Minutes - Electeds, Road Department
Minutes of Budget Meeting – Elected Officials & Road Wednesday, May 28, 2014
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUDGET MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MAY 28, 2014 – Elected Officials Compensation
___________________________
Allen Room, Deschutes Services Building
___________________________
Present were Erik Kropp, Deputy County Administrator; Mike Maier, Clay
Higuchi and Bruce Barrett, Budget Committee; Wayne Lowry and Teri Maerki,
Finance; Danielle Fegley, Human Resources; Dave Doyle. County Counsel; and,
for a portion of the meeting, Jodie Barrum, citizen. No media representatives were
present.
Meeting minutes were taken by Bonnie Baker. Bruce Barrett opened the meeting
at 12:30 p.m. ___________________________
Erik Kropp explained the County’s compensation philosophy. Danielle Fegley
provided some comparison information, from simila r counties. She said they were
looking at this in a slightly different way, through percentiles. Mr. Kropp noted
that the 75th percentile is the top step in the comparison counties.
Ms. Fegley said that there are seven steps for management positions as well. Mr.
Kropp explained that this is meant to represent experience in that job. Step 1 is
much less complex. This applies to all employees except elected officials.
Department heads can hire at step 2, but anything higher needs administrative
approval. There are many factors to consider.
Mike Maier asked if they were satisfied with the five counties they used to
compare, or if they should go out of state or expand further in Oregon. Mr. Kropp
stated the five are the competition, and includes some that are more urban and
some that are less. They use the same for union negotiations.
Ms. Fegley gave a snapshot summary of the Assessor information. The base salary
information was from AOC in March 2014. Some counties are home rule, some
are not; and certain positions in some counties are non-elected. All were
annualized so it would be easier to compare.
Minutes of Budget Meeting – Elected Officials & Road Wednesday, May 28, 2014
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Benton County’s Assessor is non-elected. Mr. Maier stated their job duties might
be different because of this. Ms. Fegley said some duties are aligned differently.
Deschutes County allows for longevity pay while other counties do not. This is at
$65 per month for every five years of service. Deschutes County’s Assessor’s
salary is $2,324 less than the median. Mr. Kropp said you can’t focus on the
individual or the work product, but the value of the position itself.
The Clerk’s position is similar, about $2,734 less than the median.
Mr. Maier asked for Mr. Higuchi’s opinion about the value of the positions. Mr.
Higuchi replied it depends on the person in the position. For some it might be too
much; others should make more. Mr. Maier said it is not their role to evaluate the
performance of these individuals. The voters are to do this. Mr. Higuchi stated
they should look at the 50th percentile. Voters won’t know what is valuable or not.
Mr. Maier said the salaries should be competitive so that qualified people will want
to run for the position. It is different if it were your personal company. However,
the question is, do you attempt to bring everyone to the 50th percentile. Mr. Barrett
said that it was not uniform last time this was decided. Mr. Higuchi agreed that
they should remain competitive and not base this on the economy. Mr. Maier
thinks they should look at each position separately.
Mr. Kropp feels this is the right approach. The other factor is that employees will
receive a 1.6% COLA as well as management. Mr. Maier asked if they should
have a formal, written policy on this. Mr. Kropp stated that the makeup of the
committee could change.
Mr. Maier asked if the Hay Group Study will include the philosophy of the 50th
percentile. He asked if there should be a different level for management and other
non-represented. Ms. Fegley said that the 75th percentile is the top step.
Regarding Justice Court, in some counties this person is not an attorney, so it is
harder to evaluate. Mr. Barrett feels that across the board to the 50th percentile is
appropriate. Ms. Fegley reminded the group that the County includes longevity
pay while others don’t.
Mr. Kropp said in 2012 the Commissioners were offered a 2% increase but they
declined to take it. This was at a time when everyone else was taking a COLA
freeze.
Minutes of Budget Meeting – Elected Officials & Road Wednesday, May 28, 2014
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MAIER: Move a 3% increase across the board.
BARRETT: Second.
The motion died for lack of consensus.
Mr. Higuchi said the District Attorney is already paid over the median. Mr. Maier
pointed out that the D.A. Office is the biggest law firm here.
Mr. Higuchi does not like a motion across the board. Some should get 3% and
some should get zero. He asked why the Sheriff should be makin g more than most
others. Mr. Maier said that some counties have a Sheriff who doesn’t cover the
same type of services or at the same level. Mr. Maier would like to bring the Clerk
and Assessor up to the 50th percentile first.
Ms. Fegley said the Treasurer position is unique. Some others have a separate
elected Treasurer. Others have a finance director with treasurer duties, not elected,
with no additional stipend.
MAIER: Move an increase of 3% for all elected officials, except the Assessor
and Clerk. Those would be at 4%, plus the add pays for all.
BARRETT: Second.
The vote was unanimous.
This session ended at 1:00 p.m.
___________________________
The Commissioners and Tom Anderson returned at 1:20 p.m., and others joined
the meeting.
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Mike Maier, Clay Higuchi and Bruce Barrett, Budget
Committee; Wayne Lowry and Teri Maerki, Finance; Dave Doyle; County
Counsel; Chris Doty, Tom Shamberger, Randy McCulley, Kristi Putschler, Susan
Bailey and Kelli Candella of Road; and one other citizen.
Mr. Doty gave a PowerPoint presentation said they developed a new mission
statement for the department. The new mission statement is: we strive to maintain
the quality and improve the experience for all users of the DC transportation
system.
Minutes of Budget Meeting – Elected Officials & Road Wednesday, May 28, 2014
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Mr. Doty elaborated on the main highlights of the statement: maintaining the
quality and improving the experience, and for all users.
They are at 52.5 FTE plus seasonal workers. There is a team effort to administer
the weed control program. They are more involved in partnering with other
agencies for mutual benefit, which helps to utilize some of the more specialized
equipment more often.
The theme of the budget this year is project development. Mr. Doty referred to the
presentation for their four-point business and budget strategy.
They will focus resources on maintenance and sustaining assets. Pavement
management comes first.
Staff operations including delivering core services, such as preventive
maintenance, snow/ice response, prep work for chip seal and other projects; and
contract as necessary and appropriate for products & services, keeping quality in
mind.
Equipment purchase/replacement/lease/sharing will be to support core services.
Capital project development is to sustain quality: maintain capital reserves to
leverage grant funding through match (SDC and non-SDC); and internally fund
with SRS/PILT as resources become available.
Regarding PILT, $500,000 was budgeted for 2013, but they unexpectedly received
over $1.7 million. It is allocated on a two-part methodology, through a percentage
based on entitlement land. There are two methodologies, but the payment is based
on the higher amount and population. Secure Rural Schools is deducted from this
amount, and that amount goes down each year.
The SRS funding is restricted to roads; the PILT money is not restricted in that
manner. The Board allocated 85% to Roads and 15% to natural resources
development. This is how it was budgeted for this year, and funding apparently
has been reallocated for one more year.
There has been some positive growth in the state highway tax allocations to the
County. This may be a 2% increase overall. It is difficult to anticipate the cost of
asphalt, but it has remained fairly stable for some time.
Minutes of Budget Meeting – Elected Officials & Road Wednesday, May 28, 2014
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The Capital Project Reserves program was developed to handle some of the
revenue. It projects out revenue and projects for five years.
The pavement management program is felt to be sustainable. They get grants
when possible, especially when working on roads owned by other agencies. They
plan to chip seal about 118 miles of road this coming year.
This is the first year in some time when they have not had to reduce FTE’s. He
feels they are at the minimal level in most areas of operation. Personnel
expenditures are quite manageable. If staff is removed, more overtime is
necessary, but they are at a good balance at this point.
Mr. Doty said they work in close partnership with Solid Waste regarding
equipment and the removal and re-use of rock.
Commissioner DeBone asked about the biggest, most expensive things that are
expected. Mr. Doty said that they will work away at it. The City of La Pine gets
about $70,000 a year in gas taxes. They have a small staff that works on utilities
mostly. They partner with the County on plowing within the City limits.
Mr. Doty went over the paving schedule for next year, in various parts of the
County.
Most of their goals revolve around a healthy economy, and they promote policies
and actions that will help stimulate economic vitality. They hope to maintain roads
to the pavement condition index, before the road gets to the point where the road
might have to be reconstructed. Mike Maier would like to see this at 85 rather than
at 80. Mr. Doty stated that it is expensive to bring all up to this level.
Commissioner DeBone pointed out that this is an average overall; some will be
better than others.
The trend is from 68.6% in 2010, increasing to 86.4% in 2013, and Mr. Doty hopes
to get to 90% or better in a year or two. They also have to take into account all
parts of the system. They also plan to update the Board on the capital program and
schedule, as well as their fleet equipment program within the department and the
work they do with fleet maintenance for other departments.
Chair Baney asked what happens if the $298,000 does not get transferred from
Solid Waste to Road. Mr. Doty said it would affect capital projects. Chair Baney
said they made this difficult choice when people were driving less and gas tax was
lesser, and SRS and PIL T were unknown. They did not have a chance to
determine when this transfer should stop and the departments are to be holistic.
Mr. Doty went over the additional funds to the department from various sources.
Mr. Higuchi asked if a developer pays a fee for a certain location, if that money
remains to address needs at the location. Mr. Doty stated that it does.
Commissioner Unger said he is proud at the strides the department has made, and
how well they manage their assets.
Being no further discussion, the session ended at 2:15 p.m.
DATED this Day of 2014 for the q f!> W
Deschutes County Board of Commissioner ~
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Budget Meeting -Elected Officials & Road Wednesday, May 28,2014
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DESCHUTES COUNTY
Summary
Elected Officials Survey
May 20, 2014
This survey includes the following elected positions:
Assessor
Clerk
Commissioner
District Attorney
Sheriff
Justice of the Peace
Treasurer
Salary data was collected from the following Oregon Counties:
Population
Benton 87,725
Clackamas 386,080
Deschutes 162,525
Jackson 206,310
Lane 356,125
Marion 322,880
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2014
Annual Compensation Percentile (excludes Treasurer)
Percentile 2:
Percentile 1:
I County ~ Assessor ~ ~Clerk ~ _Commissioners_ _ DA -==-Sheriff, _ _Justice _ II
Base Salary Total Pay Base Salary Total Pay Base Salary Total Pay Base Salary Total Pay Base Salary Total Pay Base Salary Total Pay I
Benton $104,400 $113,984 $104,400 $113,984 $79,428 $86,719 $23,691 $25,866 $104,259 $113,830
Clackamas $99,356 $111,921 $89,125 $100,396 $84,133 $94,773 $39,163 $44,116 $152,255 $171,509 $91,831 $103,4441
Jackson $88,858 $94,189 $86,694 $91 ,896 $93,309 $103,708 $21,819 $23,128 $132,683 $140,644 $71,981 $76,300
Lane $101,520 $116,543 $100,441 $108,597 $74 ,292 $87,105 $33,675 $43,189 $123,492 $140,300 $50,930 $55,066 1
Marion $92,518 $105,424 $79,447 $90,530 $76,606 $87,293 $25,646 $29,224 $119,746 $136,451 $75,255 $85,753
----
Deschutes $97,032 $105,940 $86,391 $94,322 ~$79 1 720 $87 ,038 $27.424 $29,942 $134,678, $147 ,041 $89,.490 $97,705
50th percentile $99,356 $111,921 $89 ,125 $,100,396 $79.,428 $87.293 $25 ,646 $29,224 $123,492 $140,300 $73,618 $81,026
DCtomedliln , -2 .40% -5 ,6SO/a -3 .16% -6 .44% 0.37% -0 .29% 6.48% 2 .40% 8 .31% 4.59% 17.74% 17.07%
------
76th percentile $101,520 $113 .984 $100,441 $108 ,597 $84 ,133 $94,773 $33 ,675 $43 ,189 $132 ,683 $140,644 $79,399 $90,176
DC to 76th P -4 .63% -7 .59% -16.26% -15 .13% -5.541)/0 -8.89% -22 .79% -44.25% 1.48% 4.35% 11.28% 7.71%
Notes:
Salary and comp is current as of March 31 , 2014 .
For non-elected pOSitions with a base range , the top step of the range is presented .
Justice salary is annualized based on full-t ime and 2072 hours per year .
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2014
Assessor -Annual
PERS 401 (K)/457 Other Add
County Annual Salary Contribution Contribution Pay Total Pay
Benton (non-elected) $104,400 6.00% 3.00% $113,984
Clackamas (elected) $99,356 6 .00% 6 .27% $111,921
Jackson (elected) $88,858 6.00% 0.00% $94,189
Lane (elected) $101,520 6.00% 2.00% $6 ,780 $116,543
Marion (elected) $92 ,518 6.00% 7 .50% $105,424
Median $99,356 $111 ,921
Deschutes County
(elected) $97 ,032 6.00% 3.00% longevity $105,940
Difference in $ -$2,324 -$5,981
DC Compared to Median -2.40% -5.65%
Notes:
Lane receives a car allowance of $565 per month , included as Other Add Pay .
Salary and camp is current as of March 31 , 2014.
For non-elected positions with a base range , the top step of the range is presented.
Desch utes County officials receive longevity pay based on leng t h of service .
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2014
Clerk -Annual
PERS 401 (K)/457 Other Add
County Annual Salary Contobution Contribution Pay Total Pay
Benton (non-elected) $104,400 6.00% 3 .00% $113,984
Clackamas (elected) $89,125 6 .00% 6 .27% $100,396
Jackson (elected) $86,694 6.00% 0.00% $91,896
Lane (non-elected) $100,441 6.00% 2 .00% $108,597
Marion (elected) $79,447 6.00% 7.50% $90,530
Median $89,125 $100,396
Deschutes Coun~
(elected) $86,391 6 .00% 3.00% longevity $94,322
Difference in $ -$2,734 -$6,074
DC Compared to Median -3.16% -6.44%
Notes:
Salary and camp is current as of March 31 , 2014 .
For non -elected positions with a range , the top step of the range is presented.
Deschutes County officials re ce ive longevity pay based on length of service .
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2014
Commissioners -Annual
PERS 401 (K)/457 Other Add
County Annual Salary Contribution Contribution Pay Total Pay
Benton $79,428 6 .00% 3.00% $86,719
Clackamas $84,133 6.00% 6.27% $94,773
Jackson $93,309 6.00% 0.00% $4,800 $103,708
Lane $74,292 6 .00% 2.00% $6 ,780 $87 ,105
Marion $76,606 6 .00% 7.50% $87,293
Median $79,428 $87 ,293
Deschutes County $79,720 6.00% 3.00% longevity $87,038
Difference in $ $292 -$254
DC Compared to Median 0,37% -0,29%
..
Notes:
Jackson receives a car a llowance of $400 per month , included as Other Add Pay .
Lane rece ives a car allowance of $565 per month , included as Other Add Pay .
Salary and comp is current as of March 31 , 2014 .
All Commissio ners are Elected Officials.
Deschutes County offic ials receive longevity pay based on length of serv ice .
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2014
District Attorney, County Portion -Annual
PERS 401 (K)/457 other Add
County Annual S-ala,y Contribution Contribution Pay Total Pay
Benton $23 ,691 6.00% 3.00% $25,866
Clackamas $39,163 6 .00% 6.27% $44,116
Jackson $21,819 6.00% 0.00% $23,128
Lane $33,675 6.00% 2.00% $6,780 $43 ,189
Marion $25,646 6 .00% 7 .50% $29,224
Median $25,646 $29 ,224
Deschutes County $27,424 6.00% 3,00% longevity $29,942
Difference in $ $1,778 $718
DC Compared to Median 6.48% 2,40%
Notes:
State portions for D.A. base monthly salary increased 2% f rom 2013 to $109,572 ,
except Benton which is $92 ,340 .
Jackson County elected a new DA and the salary went down from last year .
Lane receives a car allowance of $565 per month , included as Other Add Pay.
Salary and comp is current as of March 31 , 2014.
All District Attorney's are Elected Officials .
Deschutes County officials rece ive longevity pay based on length of service .
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2013
Sheriff -Annual
Annual PERS 401 (K)/457 Other Add
County Sa lary Contribution Contribution Pay Total Pay
Benton $104,259 6.00% 3 .00% $113,830
Clackamas $152,255 6 .00% 6 .27% $171,509
Jackson $132 ,683 6 .00% 0.00% $140 ,644
Lane $123,492 6 .00% 2 .00% $6,780 $140,300
Marion $119 ,746 6 .00% 7.50% $136,451
Median $123,492 $140 ,300
Deschutes County $134 ,678 6.00% 3.00% longevity $147,04 1
Difference in $ $11,186 $6 ,742
. DC Compared to Median 8 .31% 4,59%
Notes:
Lane receives a car allowance of $565 pe r month , included as Other Add Pay .
Salary and comp is curren t as of March 3 1, 2014 .
A ll Sheriffs are Ele ct ed Offi c ials .
Des chutes County officials rece ive longevity pay based o n length of service .
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2014
Justice of the Peace -Annual
PERS 401 (K)/457 Other Add
,
County Annual Salary Contribution Contribution Pay Total Pay
Benton (no position)
Clackamas $91,831 6 .00% 6.27% $103,444
Jackson $71,981 6 .00% 0.00% $76,300
Lane $50,930 6.00% 2.00% $55,066
Marion $75,255 6.00% 7.50% $85,753
Median $73,618 $81,026
Deschutes Coun1¥ $89 .490 6 .00% 3.00% longevity ~97,705
Difference In I $15,872 $16,679
DC Compared to Median 17.74% 17.07%
Notes:
Lane, Marion and D~schutes are part-time . All salaries are annualized based on 2072
hours per year .
County FTE Hourly
Clackamas 44.32
Jackson 34.74
Lane 0.75 24.58
Marion 0 .6 36.32
Deschutes 0.61 43.19
Salary and camp is c urrent as of March 3 1, 2014.
All Justice of the Peace official s a re Elected Officials.
Des chutes County officials receive longevity pay based on length of service.
DESCHUTES COUNTY
ROAD DEPARTMENT
BUDGET COMMITTEE PRESENTATION
MAY 28, 2014
Introductions
New Mission Statement
Exceptionally Brief
Department Composition
Department Overview
Business Element Review
Budget Strategy
PILT Overview
Revenue (10 -year Operating)
Capital Improvement Program
Overview
Budget Review:
Revenues
Expenditures
Performance Measures – how they
relate to County goals .
Other Funds
Q/A (But don’t wait until the end!)
ROAD DEPARTMENT
BUDGET PRESENTATION AGENDA
We strive to maintain the quality and improve the experience for
all users of the Deschutes County transportation system.
NEW MISSION STATEMENT
We are Asset Managers
We are System Operators
Maintenance Professionals
DEPARTMENT COMPOSITION
THE FOUR DIVISIONS OF THE ROAD DEPARTMENT
Operations
and
Maintenance
Fleet and
Equipment
Engineering,
Surveying, and
Traffic Safety
Administration
52.75 Full Time Employees (FY 15) and 15 +/- Contract Seasonal Employees
Primary Objective: Maintain and Operate County Road Network
Other Services:
County Vehicle Fleet and Maintenance Services (Non -Sheriff)
County Surveyor Services
Noxious Weed Control – Continued support of Natural Resources
Department
Maintenance Services for Other Agencies
Paved Centerline Miles: 700+/-
Non -Paved Centerline Miles: 200+/-
Roadway Asset Value: $400,000,000+/-
Registered Vehicle Count in DC: 200,000 +/-
Department employees: 52.75 (4.0 Surveyors Office)
DEPARTMENT OVERVIEW
Maintenance
Pavement Management
Program
Signing/Striping
Vegetation Management
Shoulder Maintenance
Bridge Maintenance
Operations
Snow/Ice
Roadside Hazards
Event/Incident Response
Fleet/Equipment
Project
Development
Capital Projects
Major Maintenance
Safety Improvements
Modernization
MAJOR BUSINESS ELEMENTS
OF THE ROAD DEPARTMENT
1. Focus resource investment on
maintaining and sustaining existing asset
quality.
2. Staff operations with the minimum FTE
necessary to deliver core services :
Implement aggressive Preventative Maintenance
program (chip seal, etc).
Provide adequate snow/ice response.
Deliver shoulder season projects, especially prep work
in advance of chip seal program.
Utilize contracting as necessary for products and
services which are easily bid with quality assurance.
ROAD DEPARTMENT
4 -POINT BUSINESS/BUDGET STRATEGY
Road
Operations
Snow/Ice
Operations
and Special
Projects
Fall
Shoulder
Season
Projects
Aggressive
Chip Seal
Program
Spring
Shoulder
Season
Projects
3. Equipment purchase/replacement to
support core services.
Maximize fleet/equipment utilization and
graduation .
Lease/rental of specialty equipment .
Shared services – COPWP IGA
4. Capital Project development through
availability of resources exceeding that
necessary to operate and sustain quality.
Maintain Capital Reserve (SDC and non -SDC)
to leverage grant funding (match ).
Internally fund with SRS/PILT as resources
become available.
ROAD DEPARTMENT
4 -POINT BUSINESS/BUDGET STRATEGY, CONT.
The County received an unexpected surprise upon receipt of the
annual PILT funds in the June 2013:
Budgeted: $500,000
Received: $1,735,135
Question: Why the increase in PILT?
Answer: PILT is calculated based on a 2 -part methodology in which
funding is allocated to an agency based on the HIGHER of the
following:
PAYMENT IN LIEU OF TAXES (PILT)
Methodology A Methodology B
$2.54/acre of Entitlement Land (USFS/BLM) $0.35/acre of Entitlement Land (USFS/BLM)
Capped at $3.42M
Less previous federal land related payments
(namely SRS)
PAYMENT IN LIEU OF TAXES (PILT ), CONT.
Conclusion:
DC shifted from Methodology B to Methodology A.
Methodology shift resulted from decreased SRS payments to DC.
Within Methodology A, SRS decrease is offset by a dollar -for -dollar
increase in PILT.
July 2013: BOCC directs allocation of the PILT revenue
(exceeding that of the budgeted “Methodology B” revenue) to
Road and Natural Resource Departments in accordance with
typical SRS allocation (85% Road/15% Natural Resources)
FY 15 Budget: Continuance of FY 14 PILT allocation and
assumption of SRS continuance.
OPERATING REVENUE
10-YEAR CYCLE
Operating Revenue: State Highway Fund, STP Funds, SRS, PILT,
Solid Waste Transfer, Mineral/Geothermal
FY 14: New PILT revenue, SRS
continuance and positive growth in
SHF (gas tax).
OPERATING REVENUE VS CPI VS ASPHALT
(FACTORED GROWTH FROM 2004 BASE YEAR)
Since FY 12, the Road Department has developed Capital
Project Reserves via funding sources as follows:
Transfer of STP funds previously allocated to 19 th Street ($1.2M).
Unbudgeted continuance of SRS in FY 13 and FY 14 ($1.7M).
PILT allocation in FY 14 ($1.0M).
System Development Charge Revenue ($1.6M).
CIP PROGRAM
•Sustained PCI
(5-year)
•Equipment
reserves
maintenance
sustainability
•Accumulated
CIP Reserves
•PILT/SRS
viability
capital funding
availability •Utilizing CIP
Reserves
•SDCs
•PILT/SRS
5-year CIP
Total Resource Obligation: $27.71M ($20.97M in FY 14)
Significant carryover (Beginning Working Capital) from FY 14
Unbudgeted Revenue: PILT/SRS (received in FY 14, +$1.9M)
Improved State Highway Fund Allocation (+$0.5M over FY 14 projection)
Additional partnership revenue (+0.5M from chip seal, vegetation
management program)
$0 in budgeted CIP expenditures
Other Revenue Observations:
Budgeted Revenue for FY 15 PILT and SRS (+$1.9M)
Full expenditure of SDC revenue (from 336 Fund, +$2.0M )
Estimated 2% growth in State Highway Fund Allocation (gas tax, DMV
fees, etc )
BUDGET REVIEW: RESOURCES (+$)
Pavement Management Program:
Total investment = $4.135M to County System (91.8% sustainable –
full system)
Chip Seal: 86 miles (County system). 118 miles total
(Bend/Redmond)
Overlay: $2.25M investment; 10 ± miles ($1.1M overlay reserve)
Projected PCI: 80 (currently 80)
Personnel:
No reductions in FTE Count (first time since FY 06 – 67.5 FTE)
Personnel expenditures held at overall +3.16%
Health Insurance, COLA
Overtime increase (sensitivity due to lower FTE count)
From $60k to $95k
BUDGET REVIEW: EXPENDITURES (-$)
Equipment Investment:
Total Transfer to 330 Fund in FY 15: $600,000
Per long term replacement schedule
Total investment in FY 15: $453,500
Sustained reduction from FY 13 (-25%)
Supports primary business elements
Safety and efficiency
BUDGET REVIEW: EXPENDITURES (-$)
NEW EQUIPMENT
Light Plant (2) $16,000
Variable Message Signs (2) $38,000
Wing Plow $15,000
Belly Plow $8,500
REPLACEMENT EQUIPMENT
Vehicles / Pickups (2) $56,000
Wheel Loader (used, from Solid Waste) $55,000
Powered Broom $50,000
Excavator $160,000
Yard Fork Lift $55,000
Total $453,500
FY Obligation
Project 2015 2016 2017 2018 2019
Skyliners Road Reconstruction
(10.27% local match portion) FLAP to fund 89.73% $ 928,000
Tetherow Bridge Replacement Project
(10.27% local match portion) ODOT Local Bridge Program to fund 89.73% $ 100,000 $ 150,000
Fall Creek Bridge
(10.27% local match portion) FLAP to fund 89.73% $ 60,000 $ 60,000
Powell Butte Highway/Neff Road-Alfalfa Mkt Road Intersection
Improvements $ 2,250,000 $ 250,000
La Pine Downtown Stormwater Improvements at Huntington
Road/Third Street $ 200,000
Burgess Road/Day Road Turn Lane Improvements $ 650,000
Huntington Road/Deer Run Paving Improvements $ 1,800,000
S Canal Boulevard (Old Bend-Redmond Hwy)/Helmholtz Way Turn
Lane Improvements $ 650,000
Rickard Road Paving Improvements $ 800,000
Traffic Safety Improvements (annual)
Various intersections $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
TOTAL BY YEAR $ 3,588,000 $ 1,160,000 $ 1,850,000 $ 700,000 $ 850,000
5-Year Total CIP Investment (Capital and SDC Resources) $ 8,148,000
BUDGET REVIEW: EXPENDITURES (-$)
CAPITAL PROJECTS
PERFORMANCE MEASURES AND
COUNTY GOAL RELATIONSHIP
County Goal: Robust Economy – Promote policies and actions
that stimulate economic vitality.
County Objective #3: Provide cost -efficient and innovative infrastructure
that supports local economic opportunities and livable communities.
Performance Measure #1 – Pavement Condition Index (Quantitative): Report the overall average
Pavement Condition Index (PCI) of the county paved road network. The PCI is a measure of the quality of
pavement ranging from 0 (completely failed) to 100 (new surface). A PCI greater than 70 is considered “good”
and optimum maintenance efficiency occurs within the low to mid-80s range.
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target
76* 80* 78* 80 80 80
Relating to Goals: Robust Economy, Healthy People, Safe Communities.
Note: * = Alternative measurement technique utilized by the Road Department: 2010-2012; compare with
caution.
PERFORMANCE MEASURES AND
COUNTY GOAL RELATIONSHIP
Performance Measure #2 – Percent of roads rated good or better (Quantitative): Reports the
percentage of roads with a PCI of 70 or better. This measure, in concert with the overall PCI rating, provides
another metric by which to measure the quality of the pavement asset and whether or not improvement,
sustainability, or regression is occurring across the entire system.
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target
68.6%* 73.4%* 72.0%* 86.4% 90.8% 93%
Relating to Goals: Robust Economy, Healthy People, Safe Communities.
Note: * = Alternative measurement technique utili zed by the Road Department: 2010-2012; compare with
caution.
Performance Measure #3 – Percent system resurfaced (Quantitative): Reports the percentage of system
receiving a pavement maintenance treatment in a fiscal year. This metric assists with comparison of actual
maintenance work performed versus ideal maintenance intervals (ie, chip seals last 7 years, therefore 1/7 th (or
14%) of the network should be treated annually).
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target
11.3% 10.9% 13.6% 11.5% 13.5% 14.0%
Relating to Goals: Robust Economy.
PERFORMANCE MEASURES AND
COUNTY GOAL RELATIONSHIP
BOCC “updates” in FY 15:
Capital Improvement Project Delivery
Goal: Robust Economy
Fleet/Equipment Program
Goal: Effective Service Delivery
Performance Measure #4 – PCI Sustainability Ratio (Outcomes): Reports the ratio of pavement
preservation investment divided by the “system needs” investment required to sustain the PCI at its current
level. The FY 14 PMP model estimates an annual average “system needs” of $4.5M investment necessary to
sustain the PCI over a 5-year to 10-year period. The FY 14 preservation investment was $4.1M (91.1%
sustained). The PMP model estimates a 0.1 PCI point degradat ion (or increase) for every $235 ,000(+/-)
subtracted (or added) to the annual pavement preservation investme nt (outcome measure). The goal of this PM
is 100%, the target is improvement or upward trajectory.
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target
n/a n/a n/a 83.5% 91.1% 92%
Relating to Goals: Robust Economy.
# Title Purpose Function
328 County Surveyor Fund Survey Fee Collection
NOTE: PROPOSED SURVEYOR FEE
ADJUSTMENTS
Transfers to 325 Fund for County
Surveyor related expenses
329 Public Land Corner
Preservation Filing/Recording Fee Collection Transfers to 325 Fund for County
Surveyor related expenses
330 Road Department
Equipment Fund
Repository for annual capital outlay
contributions and purchasing.
Accepts Transfer from 325 Fund.
Budgeted capital outlay procurement
(equipment)
335 Road Improvement
Reserve
Holds development contributions for
future road improvements
Transfers to 325 Fund when specific
projects are constructed.
336 Transportation SDC Repository for Transportation SDC
Collections
Transfers to 325 Fund when specific
SDC eligible projects (per CIP) are
constructed.
340 Vehicle Maintenance
and Replacement
Accepts County Department
contributions for annual vehicle
maintenance and replacement.
Transfers to 325 Fund as necessary to
maintain and procure fleet.
430 Local Improvement
District
Funds design/construction of Local
Improvement Districts
Transfers to 325 Fund when LID
projects are initiated and constructed.
ADDITIONAL DEPARTMENT FUNDS
Rationale: Achieve
cost recovery.
Fees previously
adjusted in FY 08.
Comparables :
Lower than average
of 10 -agency peer
group.
Stakeholder
outreach:
Favorable or non -
oppositional
comments received
from 5 of 39 local
survey company and
agency groups.
SURVEYOR’S OFFICE FEE ADJUSTMENTS
Fee Category
Fee Details
10-County
Average
(total fee)
Deschutes
County Existing
Deschutes
County
Proposed
Percent
Increase
Subdivision
(standard)
Assumed 18-
lot subdivision
$2,779
Base: $780
Per Lot: $80
Total: $1,860
Base: $900
Per Lot: $85
Total: $2,070
11.3%
Subdivision
(post
monumented)
Assumed 18-
lot subdivision $3,656
Base: $1,200
Per Lot: $80
Total: $2,640
Base: $1,380
Per Lot: $85
Total: $3,080
11.7%
Partition
2-lot $1,022
Base: $500
Per Lot: $20
Total: $540
Base: $625
Per Lot: $85
Total: $795
47%
Condominium 10-unit $2,139
Base: $780
Per Lot: $80
Total: $1,580
Base: $900
Per Lot: $85
Total: $1,750
10.8%
Property Line
Adjustment
Per line
adjusted n/a $270/line
adjusted No change 0%
Record of
Survey
2-sheet $249
$165 flat fee
Plus $12 per
addl. Sheet,
over 2
$185 flat fee
Plus $50 per
addl. Sheet
over 2
10.1%
QUESTIONS