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Home My WebLink About2014-05-29 Budget Meeting Minutes - 911 Minutes of Budget Meeting Wednesday, May 28, 2014 Page 1 of 3 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 29, 2014 – Morning Session ___________________________ Allen Room, Deschutes Services Building ___________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Clay Higuchi and Bruce Barrett, Budget Committee; Wayne Lowry, Teri Maerki, Rick Silbaugh, Sara Crosswhite. Meeting minutes were taken by Robin Edwards, Senior Secretary, Risk Management Bruce Barrett (chair of budget committee) opened the meeting at 10:50 a.m. ___________________________ 9-1-1 Erik stated that Rick and Sara have been running 9-1-1 since the last Director left and commended them for their hard work and good leadership. Sara will talk about staffing. Rick will talk about “next -gen” 9-1-1 and equipment. E-board wants to focus on long-term vision and less on day-to-day ops. Regarding the 9-1-1 Director recruitment, the application process closes Monday and at this time they have 39 applicants. Sara – goals are to reduce law enforcement being on phones and to reduce call volume. Three new positions were added which will help vacation coverage and reduce call volume that Dispatchers are fielding. Right now Bend PD is the last to answer phones. Tony clarified that this is for the 2014 -15 fiscal year. Erik says they eventually want to move employees off of the 12-hour work shift. Minutes of Budget Meeting Wednesday, May 28, 2014 Page 2 of 3 Mike says he’d rather see us budget for overstaffing to make sure there’s always enough coverage. Rick replied that there’s a lot of turnover and burnout. Tom says there’s a phase approach to building up staff, hire in groups. If that requires over-hiring in anticipation that not all will make it through, that’s a good thing. We want to give the new Director an opportunity to examine these issues. Discussion held on the stressful environment and the need for psychological evaluations and personality profiles. Tony asked if they get lateral transfers from other agencies, and Rick said yes. Some recruiting has been done. There are a couple of open positions now. Mike asked if they would be doing 10-hour shifts, and Rick said when it was tried last year it was a failure. Erik confirmed that Director interviews are at the end of the month. Rick says re: Next-Gen 9-1-1, FCC said some areas will be able to text 9-1-1. Cell providers are governed by FCC. We are going to have to change the way we train employees, there will be a dynamic change in how we do business in the next few years, so we will need reserve funds for these unknowns. In the future we’ll need more staff. Texting is not quick and communications will take longer than traditional calls. Technology-wise, we’ll be changing everything we do. Replace recurring costs- cable, fiber, data lines, etc. Hoping to cut those costs in half over the next year. By spending some capital now, we can reduce costs in the long -term. Mike asked how the new facility is working, Rick said it’s great. He feels it will be good for about 25 years; there’s room to grow. Tony asked about backup power system. Rick said it’s been repaired/replaced and it works great. Generator is powered by diesel fuel. Tom – long-term operational funding, the expectation is that it will be increased. It will be worked on with the new Director. County-wide communications system should be first priority for reserve funds. Rick: County-wide communications system between several entities. These entities have been talking about combining resources to build a county-wide system that everyone would share. In major incidents, only 1 or 2 channels would need to be used. State of OR is close to having one. Clay asked how it will be funded. Rick said that several agencies are contributing to pay for consultants. They’re looking at both technical and governing aspects. Clay is concerned about costs to taxpayers. Tom: it might make sense to have part of the $10M contributed to this project. Rick said the high-end cost would be $27M, but if we partner as much as we can in some areas it will save money. Clay doesn't think it's affordable for the County. Alan clarified 9-1-1 is a Special District, it's not just general funds. It's a global problem that needs a global solution. Rick said everyone understands that they need to contribute if they want to use the system. Tom says it won't be easy to have this discussion with the other agencies but they do need to be part of the discussion and process. Chair Bruce Barrett asked for a motion to approve the Deschutes County 9-1-1 Operating Budget. DEBONE: Motion to approve the Deschutes County 9-1-1 Operating Budget. MAIER: Second Motion Approved. UNGER: Motion to approve the reserve budget BARRET: Second Motion Approved. MAIER: Motion to approve the 9-1-1 Service District Budget DEBONE: Second Motion Approved. Being no further discussion, the session ended at 11 :30am DATED this l' ~ Day of 2014 for the Tammy aney, Chair Anthony DeB one, Vice Chair ATTEST:'i1:;~ (f~ifo~ Recording Secretary Alan Unger, Commlssioner Minutes of Budget Meeting Wednesday, May 28,2014 Page 3 of3 3/89 BUDGET COMMITTEE AGENDA Thursday, May 29th, 2014 9:00 AM • Reconvene the Deschutes County budget meeting 9:00 10:30 AM District Attorney's Office (Funds 001-11 and 212) • Introductions • Budget discussion 10:30 -10:45 AM Break 10:45 - 11:45 AM Deschutes County 9-1-1 County Service District (Funds 705 and 710) (Budget Committee-Commissioners, Bruce Barrett, Clayton Higuchi & Mike Maier) • Open public meeting and introductions • Budget discussion • Public comment • Motions to: 1) Approve Deschutes County 9-1-1 County Service District operating budget of $11,417,403 and set tax rate at $.1618 per $1,000 of assessed valuation (Fund 705) • 2) Set local option operating tax rate at $.2000 per $1,000 of assessed valuation (Fund 705) • 3) Approve Deschutes County 9-1-1 County Service District Equipment Reserve budget of $10,204,000 (Fund 710) • Motions to be seconded • Budget Committee votes • Close budget meeting 11:45 -1:15 PM Sheriff's Office (Three Districts) (1) Sheriffs Office (Funds 235-256), (2) Countywide Law Enforcement District (District 1) (Funds 701 and 703), and (3) Rural Law Enforcement District (District 2) Funds (702 and 704) • Open public meeting for Countywide Law Enforcement District (District 1) • Open public meeting for Rural Law Enforcement District (District 2) • Introductions • Budget discussion Program Budget Tab/Page 7/260 3/100 Page 1 Budget Presentations Attendees Group(s) Date/Times 9-/-/ 5/29-/~ro _/1:;> (Please Print) Name Oept./Agency Phone # e-mail address i JDDIE BIH<teAm t..JT'/ or t3eAJ b S'lI-38'jj-5SbS J·6d/"rA.nt&6andor~qn .~av