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HomeMy WebLinkAbout2014-05-29 Budget Meeting Minutes - District AttorneyDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS THURSDAY, MAY 29, 2014 -Morning Session Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Clay Higuchi and Bruce Barrett, Budget Committee; Wayne Lowry and Teri Maerki, Finance; and, for a portion ofthe meeting, Dave Doyle, County Counsel; David Givans, Internal Auditor; and Steve Gunnels, Mary Anderson, Diane Stecher, Chad Morris and Josh Kilander, District Attorney's Office. No representatives ofthe media were present. Meeting minutes were taken by Bonnie Baker. Bruce Barrett opened the meeting at 9:00 a.m. District Attorney's Office Mary Anderson said there has not been much change in the FTE. Their focus is captured by their mission statement, and they want to talk about core functions and future challenges. Steve Gunnels elaborated on the core functions, referring to a PowerPoint presentation. One Deputy D.A. is on call at all times, especially to investigate deaths. They work with the State on issues of at-risk children, and they have taken over mental health hearings (civil commitments). Most of the work done by the department is time-consuming and requires a lot of follow-up. Multi-disciplinary team meetings are typically led by the D.A. 's Office. The SB 111 work group deals with officer-involved use of deadly force. Community collaboration involves law enforcement briefings and other groups (Special Assistant to U.S. Attorney, Sexual Attack Task Force and COLES). They teach at the Reserve Academy and are involved in the various specialty courts. They hope to establish Veterans Court soon. Minutes of Budget Meeting Thursday, May 29, 2014 -AM Page 1 of7 Ms. Anderson referred to a graph with the number of cases. Time related to civil commitments has been more than anticipated. The JustWare system was a huge endeavor and it is nearly fully functional. This will allow them to track the cases they review rather than just the case filings. They are reviewing the numbers to make sure the information is accurate. Staff spoke about active cases, which are pending review or in the court system. All others include informational reporting, civil commitments and similar cases. The workload has increased significantly over the past year and they are focusing a lot on clearing warrants. They had to decide if it was worthwhile pursuing some older warrants as to whether the individual could be successfully prosecuted. "Reviewed and declined" includes informational requests, especially from law enforcement. Mr. Gunnels explained the average active caseload per prosecutor, not including the extra work and committee involvement each handles. Deputy D.A. 's often are called for advice or help during their off-hours. Civil commitment cases are handled by two lawyers, plus staff. Having adequate courtrooms and judges available is a challenge. The average trial is two to three days. This results in delays between charging and trying the case, and is especially difficult for the victims. They hope to have an additional judge within the next year. Chair Baney said the Board submitted a letter of support for this, and they are also working on facilities needs. Mr. Maier asked about additional staff if there is another judge. Mr. Gunnels replied that each judge usually means two to three prosecutors plus administrative staff. Clay Higuchi asked about outstanding warrants. He was told they could remain active for years. If someone has a warrant against him and is picked out in another location, he asked if that person would be brought back to this area to deal with the warrant. Mr. Gunnels stated that when they go through the files, they try to determine if it is worth the effort and if there is enough viable evidence available. There are many cases where it is not worth it, especially for low-level charges. Some cases are worth the effort, such as serious personal crime. They get calls from other areas and states, and have to decide if it is worth it to bring the person back. Mr. Higuchi asked if they could use a collection agency for some of this. Mr. Gunnels stated it might not only be about money that the victim might really need, but in many cases if it cannot be handled quickly, it will not be. Minutes of Budget Meeting Thursday, May 29,2014 -AM Page 2 of7 Minutes of Budget Meeting Thursday, May 29, 2014 - AM Page 3 of 7 Chair Baney stated that they are well aware of space needs and there are ongoing projects to deal with this over time. Mr. Gunnel explained their long-term challenges. They do not want to be like many big cities where the D.A. does not touch the lower level crimes. They have had the same number of Deputy D.A.’s since 2008, even though the population has increased along with the number of cases. Ms. Anderson stated they are looking at remote court locations, but there needs to be many things in place for this to work. However, they need a plan if the Courthouse is not available for some reason. This requires the ability to access the necessary data. Chair Baney stated that court has been held in the County building in the past. Mr. Gunnels said they are also working on security issues in the D.A. building, where there is no police presence to handle security incidents. They are looking at ways to make especially the downstairs area more secure. Court security cannot necessarily respond since they are primarily responsible for the Justice Building. Mr. Gunnels stated they would like to have more community prosecution off -site, at police stations and similar locations. This is done informally now but they would like to see this formalized. The trend in criminal justice seems to be on more specialty courts, which have been shown to be successful. They also want to coordinate more with County Counsel for mutual benefit. Ms. Anderson explained that with growth comes a deman d for more space and another judge, along with additional Deputy D.A.’s and staff. For instance, in a five-week window the D.A.’s Office typically has 84 trials scheduled. They could easily occupy the entire old courthouse building plus more. Eventually they hope to digitize as many files as possible to eliminate the need for storing paper files. Mr. Higuchi said that at some point they have to bite the bullet. They may have to rent secure off-site storage for some of it. This transition may help with efficiencies. Ms. Anderson feels the framework is in place for this to begin. Diane Stecher said that recommendations from the D.A.’s Office include how Deputy D.A.’s are classified. All D.D.A.’s are in the same classification but the level of experience varies. They have identified four tiers that are appropriate. Some issues can be addressed with lead pay and other salary augmentation. They hope to analyze merit versus longevity. They want to do something similar with their trial assistants, who work on a variety of different cases as well. Minutes of Budget Meeting Thursday, May 29, 2014 - AM Page 4 of 7 They are in need of an attorney now, and are working on this while considering other issues. Population alone dictates that another D.A. is necessary, and the number of law enforcement referrals and unfunded mandates are having a big impact. Also, the complexity of investigations and cases has increased significantly. Much of this is related to technology and electronic devices that equate to a huge amount of data to review. The systems analysts have helped with this but it has become a big issue. They hope to have a structure in place determining when to add another judge or D.D.A. They would like David Givans, Internal Auditor, available to help them with this. Commissioner Unger appreciates the metrics and how they hope to justify additional staff. Mr. Anderson added that they might want to show comparables or industry standards relating to what other agencies have in place. Chair Baney said that there are also probably some best practices and national standards that need to be followed regarding caseload. Ms. Anderson stated that she has researched this but the various locations are quite different in structure and the kind of work they do. Mr. Gunnels said they seem to be at their best when they are prosecuting the more serious cases. There are two murder cases to be held this summer, and there seems to be a big case on the horizon at any given time. Bridget Turner was appointed to the Governor’s Sexual Assault Task Force, and trains law enfo rcement and prosecutors around the State. They are working towards a Veterans’ Court, which has been shown to be successful in many areas. They will be training for this in 2014 through grant funding, along with law enforcement and representatives of veterans’ groups. With enough time and space, this program could be implemented here. Mr. Maier asked if any serious studies have been done to determine the number of inmates at the jail who are veterans. Ms. Anderson replied that they are working with the jail’s behavioral health specialist and sometimes the inmates are referred to the Mental Health Court at this time. Mr. Maier said they need to determine if someone is actually a veteran and if they ever dealt with combat. Mr. Gunnels stated they do check on whether someone is actually a combat veteran. Ms. Anderson noted that some ask not to be prosecuted because they would lose some benefits. Minutes of Budget Meeting Thursday, May 29, 2014 - AM Page 5 of 7 Ms. Anderson stated that the members of the office are experienced, professional and dedicated. Meth use is still a big problem in this area, and many children are exposed to this in a variety of ways. The use of heroin is on the rise as well, along with overdose issues. Most involve 19 to 25 year olds. The prevalence of children in the home is shocking to most people, and Family Drug Court was created to deal with this. They also handle dependency cases when children are removed from the home due primarily to the adults’ drug issues. High school mock court teams, speaking to classes and other activities ke ep the D.D.A.’s busy when they are not in the courtroom or preparing for cases . They participate in the Oregon Youth Challenge program, and collaborate with federal agencies. Animal abuse and neglect cases are notorious in this area. Most hoarding cases involve mental health issues, but people can also be intentionally abusive. Wildlife cases, especially poaching, are criminal and serious. Ms. Anderson stated that they recognize the service of other groups and partners, such as Search and Rescue. They have a division dealing with property crimes that affect the community, small businesses and property owners. Law enforcement will also target those who make a career out of lower -level thefts and crimes. The members of the D.A.’s Office are supportive of each other. They work with intense issues that bring them together. Ms. Anderson said that some of the challenges they face impact their work. Workload demands exceed capacity. Cases are more complex and they have less time to prepare. This means they may not be able to respond quickly. They all want to do their best and it is difficult in these circumstances. Ms. Stecher spoke about victims assistance numbers (see attached presentation). These are complicated and require a lot of time and effort. They are losing a staff person in July and that position will be refilled as soon as possible. They have added an intern program, and recruit for volunteers who want to help with this work. Mr. Maier stated that there seems to be a much lower number related to volunteer time. Ms. Stecher stated that volunteers cannot use the software that is in place without getting the proper licensing, which comes at a significant cost. Volunteers cannot share a license, which costs about $2,500. Some volunteers are not allowed to use JustWare either. Most volunteers donate about eight hours a week. Interns are on a rotation basis and can provide more hours a week, and they can share the same license. Mr. Higuchi asked them to check again with the vendor. Minutes of Budget Meeting Thursday, May 29, 2014 - AM Page 6 of 7 Chair Baney spoke about unfunded mandates, and asked what they are specifically. She wants to be able to address these in the next legislative session. It does not have to be in great detail. Mr. Gunnels said they will provide this. Chad and Josh spoke about the importance of technology in the D.A.’s Office. They have created a domain specific to the D.A.’s Office for statutory reasons. They partnered with the County’s I.T. Department to work through this and staying on the County’s network to allow for redundancy. They are also dealing with disaster recovery capacity. Digital evidence has become a standard and this has to be dealt with before and during courtroom activities. They are learning from other agencies regarding CJIS compliance. Commissioner DeBone asked about funding of Victims Assistance. Mr. Maier said the State supported this originally but then gave it to the County. Mr. Anderson stated that some comes from grants. Ms. Anderson said the County funds it through the general fund direct. Mr. Lowry stated that it is detailed on page 96 of the budget. Mr. Maier said that volunteers do great work and can save the department a lot of money. He would like to see them work harder on getting this in place. Commissioner DeBone understands the need for more help. He would like to know at some point what kind of impact an additional person or staff would mean. Mr. Maier said that some places may not be doing treatment courts or prosecuting lower level crimes. Ms. Anderson explained it is hard to compare with others, but they also put a value on what their community partners feel is right, and if people feel safe in this community. It is difficult to put an exact metric on this. Mr. Higuchi feels they should scan and save more documents in the future to use less space for storage. Being no further discussion, the session ended at 10:40 a.m. Day of_~f-F-_t'-/DATED this ?/1;l ~_____ 2014 for the Deschutes County Board of Commissione ¥d Anthony DeBone, Vice Chair ATTEST: ~~ Recording Secretary Minutes of Budget Meeting Thursday, May 29, 2014 -AM Page 7 of7 BUDGET COMMITTEE AGENDA Thursday, May 29 th , 2014 9:00AM 9:00 -10:30 AM 10:30 -10:45 AM 10:45 -11:45 AM • Reconvene the Deschutes County budget meeting Program Budget Tab/Page • • District Attorney's Office (Funds 001-11 and 212) Introductions Budget discussion 3/89 Break Deschutes County 9-1-1 County Service District 7/260 (Funds 705 and 710) (Budget Committee-Commissioners, Bruce Barrett, Clayton Higuchi & Mike Maier) • Open public meeting and introductions • Budget discussion • Public comment • Motions to: 1) Approve Deschutes County 9-1-1 County Service District operating budget of $11,417,403 and set tax rate at $.1618 per $1,000 of assessed valuation (Fund 705) • 2) Set local option operating tax rate at $.2000 per $1,000 of assessed valuation (Fund 705) • 3) Approve Deschutes County 9-1-1 County Service District EguiQment Reserve budget of $10,204,000 (Fund 710) • Motions to be seconded • Budget Committee votes • Close budget meeting 11:45 -1:15 PM Sheriff's Office (Three Districts) 3/100 (1) Sheriffs Office (Funds 235-256), (2) Countywide Law Enforcement District (District 1) <Funds 701 and 703), and (3) Rural Law Enforcement District (District 2) Funds (702 and 704) • Open public meeting for Countywide Law Enforcement District (District 1) • OQen public meeting for Rural Law Enforcement District (District 2) • Introductions • Budget discussion Page 1 Budget Presentations ­ Attendees Group(s) 1D:t (Please Print) iName Dept./Agency _St-e.. ve... 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Experience, Professionalism and Dedication Deschutes County District Attorney's Offi ce Posted by HF AruleJWn I?) . about a mrnute ago ~ Today we recognized Chief DDA Stephen Gunnels (20 years ), T rial Assistant Renee (10 years) an d DDA Brigid Turner (5 years ) for their service as members of the District Attorney's Office. Al l three of these professionals have, made a positive impact in our community and I thank them for their service. Jas on Kropf has been one of the coaches of th e Summ it gh SC hoo l Mock Trial Team for severa l years. He sp en ds man y help ing hig h schoo l students learn about our lega l syste m prepare for the mock tri al com peti tion . Today was the local mp etiti on; Jason, coaches, attorneys volunteering as ju dges, sc hool teams and parents are all at the courth ouse watch ing teams compete with a d vi l case fact patte rn . Good luck to all the teams. Deschutes County District Attorney's Office In what was described as the worst poaching case Trooper Lindberg of the Oregon State Police had seen in his career, COle Craig was involved in killing and wasting up to 100 elk & deer in both Jefferson & Deschutes County. After a 7 month ... Se e More Deschutes County Di strict Attorney's Offi ce Posted try Patrick Aahert)< I ?I . April 7 * This year, one of our community partners that we recognized for their service to victims' was the Desch utes County Search and Rescue team. Sheriff Blanton and Lt. Shelton both spoke on behalf of SAR and the invaluable service they provide our community. -with Pa trick Fla herty. D ~utes Coun ty District Attorney's Office 2 seconds ago We have been busy with trials the last few weeks, w ith great resul ts. One case seemed to capture a lot of attention in the office and that was the theft: of two custom made Stand Up Paddle (SUP) Boards made by a local Bend Company, MaliaKai surfboards. DDA Sarah Foreman convicted Nolan Davis of Theft I. He w as f ound in possession of th e custom SUP Boards after they had been stolen from a camp site. The defendant told several stories about how he ended up with them, none o f which were true. Both the Deschutes County Sheriff's Office and the United States Forest Service were involved in the investigation. Many of the crim es we see are crimes of opportunity, please r emember to kee-p your valuables secured. • • • • • V) OJ +-J ro >--c c......, c ro.-0.­U ~ +-J ro ::J-c uc.. OJ OJ V)ro -c c 0U ::J ~ OJ a... 4­V) C E.­-0 :) -c c r OJ ro c OJ V)-c cOJ c OJ .-0 .-E 0ro U +-J .­U c ro r +-J V)X OJ ~ OJ ro UJ -c ro V) >-c !.....C c...-cro 0) OJ-0 > 0 V)L.U !..... ro E a... c.. ...c 4-V)a 0) 0 4-0) 00 0 ->-cr: b.O ~ +-J cc ~ ro .--c .­c x 0 OJ c0) .-V) ~0 0 +-J.--u ro OJ+-J a.3: .-:::J OJ u -c E -c !..... C u-c 0 OJ 0 « u cr: C u • • • • • • • • • OJ ..c ~ >­...c lI) lI)OJ ......... OJ ......... C E ~ C 0; lI) crn OJ > !.-. 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Aprl 7 * At our launch of National crime Victims' Week today, we surprised our very own VAP program with awards to thank t hem for their dedication and service to victims. -with Patrick Aaherty. • (/) en Q) o