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HomeMy WebLinkAbout2013-05-23 Budget Meeting Minutes - Wrap Up Minutes of Budget Meeting Thursday, May 23, 2013 Page 1 of 23 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET COMMITTEE MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS THURSDAY, MAY 23, 2013 ___________________________ Allen Room, Deschutes Services Building ___________________________ Present were Commissioners Alan Unger, Anthony DeBone and Tammy Baney. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Jeanine Faria and Teri Maerki, Finance; Dave Inbody, Administration; Budget Committee members Clay Higuchi, Mike Maier and Bruce Barrett; and for a part of the meeting, David Givans, Internal Auditor; Ronda Connor, Personnel; Anna Johnson, Communications; Cheryl Circle, Finance; and Scott Johnson, Kate Moore and Linda Webb, Health Services. No representatives of the media were in attendance. Bruce Barrett opened the meeting at 9:00 a.m., reconvening as the Deschutes County Budget Committee for final review and recommendations. ___________________________ Health Benefits Trust Fund Tom Anderson said that he has revised projections from Finance regarding different percentages of rate increases for health care costs. Mr. Kropp has a list of options to propose to EBAC to save costs or to ask employees to contribute more towards the copay. Jeanine Faria said that they propose a 5% increase per employee. The proposed budget expects 8%. All else stays the same. Mr. Anderson said this might solve the problem for FY 2014, but the future is an issue. At an 8% rate, growth on materials and services, this covers about 90% of the projected costs, with a $2 million decline in the fund. The only number that would change is the amount charged to departments or changes in co -pay. Mr. Barrett noted they would end up with about half a year’s funding. Minutes of Budget Meeting Thursday, May 23, 2013 Page 2 of 23 Mr. Anderson stated that 8% is a big assumption. The next year is based on current claims including several large claims this year. It could happen every year; they don’t know if the current year is an anomaly or if this is a valid assumption. Various factors could influence this either way. By next summer, the pharmacy could turn a profit, health risk assessments, etc. It does not take into account any additional modifications to the health plan, or decrease the ratio of employee/employer costs; and so on. No one knows what will happen with health care over the next five years. Other factors might help with costs or raise them. They are considering basic things such as charges to departments. It is felt the 8% amount is fairly accurate. Rhonda Connor added that they hired more at COIC, bus drivers, resulting in more people but fewer programs. Ms. Faria said the DOC and pharmacy did not exist in 2008-10 but came on board in 2011. It is included in the comparison as much as possible. They used to work through EBMS. Mr. Higuchi asked if they carried over the HBT recommendations. Ms. Faria said that it was 5%, then 8%, then 12% and then 15%. The only thing that changed was the revenue piece, internally. The savings is incorporated and compounds. Mr. Anderson stated the revenue side shows $200,000 per year, which reduces the base. Ms. Faria added that the revenue stands alone. It is a minor piece of the overall revenue. Ms. Connor said that there has been a significant increase in bodies from 2008 -09. Mr. Barrett noted that it is hard to evaluate historically with all the changes. Ms. Connor stated that some retirees are still on the plan. Mr. Barrett said that it might not be as dire as thought. Mr. Inbody asked if he should look at the per person rate and not the overall number. Ms. Faria stated that they are still normalizing the new state of affairs with the DOC and pharmacy. They are also looking at national numbers. This is a starting point. Mr. Maier noted that they are assuming reserves at 12%. Chair Unger said he would soften things this year with 10%, and then show a spread for EBAC so they can figure out how to make up the spread. Mr. Maier said that it is guesswork, but based on the numbers, he does not like it going under three months. Ms. Faria noted that even at 15%, revenue does not cover it. It is at 97% so is not sustaining. Mr. Anderson said this would have to correct over three years and not just one. Minutes of Budget Meeting Thursday, May 23, 2013 Page 3 of 23 Mr. Inbody stated that the intent is for it to be at 95% by the end of the year, revenue versus expenses. Mr. Maier said that even 12% wouldn’t fill the hole. He would rather see it carry over. Ms. Faria said that the budget balances at 15%. Mr. Maier noted that if there is a huge increase, he would rather it be at 12%. The departments already have sticker shock at 15%. They need to prepare for whatever next year brings. Chair Unger said he needs to know the urgency. Mr. Higuchi replied that the budget is balanced, but if they adjust and get more money out of employees, this will impact the spreadsheet. They are not addressing the core problem. Chair Unger said they are trying to do this incrementally. Mr. Higuchi said they need to just tell employees it has to increase. This keeps getting put off. Chair Unger said that there will be discussions over the next year to figure out what to impact. They may want to see per FTE costs and keep it consistent, and then go to the group to find out what the benefit changes might be. Mr. Kropp said that asking for more than the $400,000 from EBAC would be hard right now. It’s an 8% increase to departments and $1 million to the County. They need to have an 80/20 split. Employees would have less coverage or more costs. Moving this to 15% is a lot. They gave EBAC a list of revenue increases and costs. They’d rather bite the bullet this year and not deal with it next year. He suggested at 75/25 split. EBMS had come up with the wrong numbers so it means more will need to come from employees. He thinks 10-15% is acceptable. Mr. Anderson added that it would strain relationships with EBAC to hit them up for more right now. 12% would help departments and the general fund. Departments would not have the opportunity to reprogram their budgets to something else. Commissioner Baney said they are eating crow that is not the County’s due to EBMS. Mr. Inbody noted that EBAC knows what is going on and is focusing on the long-term. Mr. Maier said that the relationship with EBAC is critical. They have worked hard to get a level of trust and cooperation. He wants to work with them over the next year on these problems. MAIER: Move that the rate be set at 12% UNGER: Second. No vote occurred. Minutes of Budget Meeting Thursday, May 23, 2013 Page 4 of 23 Additional discussion took place regarding additional COIC personnel, and the departments that would have the biggest hit (Sheriff, Health, 9-1-1, Road, Solid Waste). Commissioner DeBone said tax assessments are going up, so maybe 12% is appropriate. Mr. Barrett asked how many months of reserves are comfortable. Mr. Kropp said that EBAC is working well and he would like to set targets for them to work on. Mr. Higuchi stated that increasing revenues should result in increased services, not in more employee health benefits. This is County money and they have to decide what services need to be provided. Mr. Maier stated this is relevant but does not solve the problem. They have always been conservative. Commissioner DeBone said this is a business decision. The general fund balance is not connected. Mr. Anderson said that the task is to balance the budget for next year. The discussion is more towards long-term changes to the health care plan. He will ask for EBAC to come up with $400,000, in a fundamental way. Chair Unger said that he is Vice Chair at COIC, and he knows they are struggling with the plan. They are trying to get higher deductibles. This for instance impacts bus drivers when the premiums go up. They are talking about whether they can even stay within the plan. Commissioner Baney said she agrees with Commissioner DeBone, but for this year, the general fund is hitched to this wagon. In perspective, 12% is a good number but maybe they should add a little back into the general funds to buy back some services. She does not want them sitting on this money. Mr. Higuchi said he can’t support 12%. 15% is a bit hit to departments, but so is 12%. They need to face the problem. His obligation is to support the decision, but 12% is a big hit. He would like to take the reserves down. If next year is a good year, they can replenish it. For this year, support it from general fund. He would like assurances that in future years this will change. Commissioner Baney stated she is uncomfortable supporting this through general fund. She is frustrated with EBMS and its figures. This threw off the entire plan. She supports 10% with additional general fund support, but not after next year. MAIER: Move that they reduce this from 15% to 12% with the understanding that there will be future discussions to come up with a better formula. UNGER: Second, with the understanding also that there might need to be some general fund help. No vote occurred. Minutes of Budget Meeting Thursday, May 23, 2013 Page 5 of 23 Chair Unger stated this would mean a softer landing. Mr. Maier prefers 12%. Commissioner DeBone supports 12%. Commissioner Baney said she would go to 12% to avoid a big hit next year. Mr. Higuchi said he would go at 12% but wants them to reconsider general fund help. Mr. Kropp stated that some get only general fund, some get transfers, and some get none at all. Those that are general fund only would have to cut services. Mr. Anderson reiterated there is a proposed 15% increase, 8-15% for general fund dependent, and 7% covered by general fund. He is hearing that instead of 15% it would be 12%. All the rest would remain the same. The trust fund would be higher at 12% at first. Mr. Higuchi wanted a commitment that next year they won’t backstop it. Mr. Maier said he can’t agree to that since the don’t know what next year will bring. He wants to keep it simple and not lock it in like that. Commissioner DeBone said that he feels EBAC will make some tough decisions. Ms. Connor noted that 30.5% of costs are inpatient, surgical and hospital, and there is not a lot of control over those costs. Next is dental at 11%. They could make this separate and charge for it. If it is combined, it is mandated. Or, they could bring this in house and do it on site. Commissioner Baney said the CCO feels dental has strong links to health. Some dental problems end up in the E.R. She prefers that it be part of the plan for overall health, but maybe there could be an extra charge. MAIER: Move that they reduce the department charges from a 15% to a 12% increase. DEBONE: Second. No vote occurred. Mr. Barrett said he wants it as severe as possible now. He feels 10% would be appropriate. Mr. Maier stated they have the ability to look at all this, with a minimum of three month’s reserves. Chair Unger noted that he wants to see consensus. MAIER: Move that they set this at 11%. BANEY: Second. The vote was unanimous in favor. Minutes of Budget Meeting Thursday, May 23, 2013 Page 6 of 23 Ms. Faria was instructed to pay the difference through general fund. Mr. Inbody said they need to identify a target of how many months in reserves. Consensus was this should be six months. Mr. Kropp noted that they will need a three-month plan to get control of this situation. ___________________________ Transient Room Tax Discussion took place regarding merging Fund 160 with Fund 170 (transient room tax and the Welcome Center property). They also addressed the reallocation of funds going to COVA to the Fair & Expo instead; and the Sunriver Chamber of Commerce request for a 10% increase (an additional $2,134 to cover additional rent). Mr. Higuchi said he would like to leave the two Funds separate. If it is combined, COVA will think it is to get it all. Mr. Maier noted that they have a different distribution formula. Commissioner Baney added that they know what comes in. The Board can decide if there should be a different allocation. It is a significant amount of their transfer already. Mr. Anderson said this is not an editorial statement, but just the facts. Under the current budget, COVA gets $824,000 between the two funds. Collections are up this year, and projections through March is for about $1 million. They receive an additional $170,000 over budget. For next year, being conservative, between the two funds the transfer would be around $930,000, 13% over the current year budget. One question is the COVA reserve fund of $600,000. Commissioner Baney said that she would like to give a certain percentage to them rather than having them get it all. They did carve out for Sunriver in the past. There is a responsibility to do the same for the Fair & Expo, who had 92,000 heads and beds for 2011 for Redmond and north Bend. Dan Despotopulos can map this with months and events. The Fair & Expo is a significant draw for economic development, and there is a responsibility to assist them. Maybe 5% can remain at the County to disburse. Mr. Maier asked if they should support them getting all the increase if it comes in. Commissioner Baney stated that the Fair & Expo board is pushing to go out for a 2% increase in November. Bend is going after a tax increase also. They are under the same pressure. If they provide funds for the Fair & Expo out of existing revenue, it may take away that need. Minutes of Budget Meeting Thursday, May 23, 2013 Page 7 of 23 There have been discussions about the 2% and the County is getting groups like Sunriver to support this. She is not sure how much the Fair & Expo might get out of it. There is no line item s COVA as a board member. She doesn’t know what they would do with the extra money. Mr. Maier noted that COVA has always gotten 10-12% or more, while departments were cut down to nothing. He does not propose creating a tourism bureau for the County, but they are something like a department. Their adjustments should be in line with the rest of the county budgets. They should be equalized. Mr. Higuchi said during the recession tourism dropped, so COVA probably got less money. Commissioner Baney said that half their budget is from memberships and other sources. Mr. Higuchi stated he supports a percentage but does not know what that should be. COVA has to understand they need to provide line item information. The City of Bend wants to raise rates so it is okay if the County does this. It is easy to pass because the tourists pay for it; this is the attitude. The downside is that if there is another recession, they have the same problem everywhere. Chair Unger feels the percentage is fair. State law requires certain things. It may be a choice of COVA or the Fair & Expo. New money is different and is a fee to the provider. Mr. Maier asked if they should give a percentage to the Fair & Expo. Commissioner Baney noted that on page 263 of the program book, Fund 160, it shows early funds mostly going to the Sheriff’s Office, with 18% to COVA including 1% to the Fair & Expo and 1% to Sunriver. Fund 170 is the Welcome Center. The debt service is gone and went to the Fair & Expo. Ms. Faria clarified it went 50/50 to the County and the City of Bend. Mr. Anderson asked if there is an agreement with COVA that obligates this to a percentage. Ms. Circle said there is none. Mr. Anderson said the year -to-date transfer to COVA is $824,000 through March. The Board could direct another $170,000 to the Fair & Expo. Ms. Faria said that collections were higher so the budget has changed. Commissioner Baney stated that they could set a target; if there is more, they get more. But the Fair & Expo doesn’t get more in that case. Mr. Anderson noted that they are not obligated to give it all to COVA. Minutes of Budget Meeting Thursday, May 23, 2013 Page 8 of 23 If the current year comes in at $995,000, another $170,000 could go elsewhere. Next year it is $929,000 for COVA, but they can set this at a lower amount. They could set it at the current year budget and add a percentage if it comes in. Mr. Maier said it is logical to go to 2010, see the total amount collected, figure out a percentage and apply those to the remainder of this year and next year. If they go over budget, they could share it proportionally. The Fair & Expo does not benefit from the increase now. Ms. Faria noted that some is a locked-in agreement with the Sheriff’s Office. Funds are now treated the same. Commissioner Baney said that COVA also gets regional money from the State. COVA only supports more going to the Fair & Expo if it is new money. They estimate another $90,000 extra this year to COVA. She feels a percentage allocation is best. Mr. Anderson said that next year they are anticipating larger events, and they propose $200,000 more to the Fair & Expo from the general fund. This could fund that instead. Mr. Anderson said they have an advertising plan if there are funds for it. They need to attract new business. They lost sponsorships and programs in the past. Commissioner Baney noted that there is value to COVA, too. Chair Unger said that Roads needs funding; they take care of 900 miles of roads and a lot of that goes from resorts to cities. Commissioner Baney said that Roads does not meet the criteria. It can be given through general fund, though. Commissioner Baney stated that Fair & Expo needs to have long-term funding. They need to support the asset or build reserves, and do marketing. Mr. Maier said that the goal is to get the Fair & Expo out of the general fund, and build $1 million in capital reserves, which is not much for a $50 million facility. Mr. Kropp indicated he is having Mr. Despotopulos put together a capital replacement schedule so he can advise what is needed for the next five to ten years. They need flexibility to make proper investments. Mr. Barrett said th at part of this should be a marketing strategy. Mr. Maier noted that staffing there is down 50% and there is nothing much left to cut. Mr. Anderson said that Mr. Despotopulos has a business plan for the Fair & Expo. The replacement value of the facility is $90 million, and they should have 2% in reserves. They have just $500,000 now. Most has gone to operations over the past five years. Minutes of Budget Meeting Thursday, May 23, 2013 Page 9 of 23 MAIER: Move that anything over the originally budgeted amount to COVA to be split with the Fair & Expo 50/50, for capital reserves and marketing. BANEY: Second. Mr. Anderson said this would be ab out $200,000 over this year. Mr. Maier and Commissioner Baney withdrew the motion and second. ___________________________ MAIER: Move that they set a 60/40 split for Fund 170 for 2014-15, and sustain a general fund transfer for the fiscal year. UNGER: Second. The vote was unanimous in favor. ___________________________ BANEY: Move approval of the Sunriver Chamber of Commerce’s request for a 10% increase to cover additional rent, about $2,134, out of Fund 160. MAIER: Second. The vote was unanimous in favor. Commissioner DeBone said there is a tie-in between Sunriver and La Pine, and maybe there can be more leverage towards La Pine in the future. ___________________________ Health Services/Children & Families’ Commission Mr. Anderson talked about bridge funding for the Children & Families’ Commission. Mr. Maier observed that this is a new concept; it’s a new ball game and they don’t know the players or the rules yet. He feels their contingency is high enough already and asked about the additional requested $125,000. Ms. Maerki noted that the fund is sitting separately, and would move to Public Health. Commissioner Baney said that the hope is to get them under the early learning hub, which would provide funding. If that money is not available, they could continue for a time. However, she knows they have been selected as a hub for some of this. Minutes of Budget Meeting Thursday, May 23, 2013 Page 10 of 23 Mr. Maier asked why they need reserves. Mr. Anderson stated that they had asked for this a long time ago. One reason was because of funding unknowns. They also want to carry their own weight when they join the Health Department, to give more certainty to the CFC and Health staff. Mr. Higuchi said he feels they should spend it now. If it is needed later, it can be supplemented. Mr. Maier stated that it was rolled into Health, and it would be prioritized so programs can compete. CFC may want to maintain some kind of separation for now to keep this consistent. Commissioner Baney noted they are trying to align their work as set out by the Governor, and they have to meet that criteria, at least for the early learning part. Juvenile Community Justice will follow. Mr. Anderson agreed with the logic, which makes sense to him. MAIER: Move that $124,000 be transferred. UNGER: Second. Approval was unanimous. Commissioner Baney added that this is based on the anticipation of funding and a successful ELC application. She remains committed. ___________________________ Health Services/Behavioral Health - Schools Commissioner Baney stated there is a request for $500,000 to secure federal funds for two applications; and asked if this would not be an ongoing cost for the Sisters location. She supports this work, but it was to be a one-time only expense. If local adjustments are made, it is not needed. Mr. Anderson stated that this is for all five school-based health care locations. Mr. Higuchi asked how this would be paid out. It could be just a start. Commissioner DeBone said that there are not a lot of slots available for the La Pine community health center. Another provider walked away; and they can’t get reimbursed and there is no cash flow. He asked if these services compete with them. Minutes of Budget Meeting Thursday, May 23, 2013 Page 11 of 23 Mr. Anderson stated this is a delivery mechanism for health services, but asked if it replaces a regional clinic. Mr. Inbody replied that it is intended to keep children in school. Mr. Anderson asked if brick and mortar is needed, or if it is just services. Commissioner Baney said they are implementing grant funding. Separate were capital funds for operations. The private community continues to struggle. There may be some duplication in services, but if they are not on the Oregon Health Plan or indigent, it is billed to a private company. Private companies say they are losing this business. The premise is getting the child back into the classroom. In Sisters, the services are primarily dental and behavioral health. Mr. Higuchi asked if they are competing with private physicians for some of this. Mr. Kropp note that in the past there used to be a school nurse; now there are just a few out there. He asked if the County is taking over this role that the schools used to provide. Mr. Barrett said that Kate Moore of Health sees this as the delivery of future care through federal and state funding. Commissioner Baney said that funding should be commiserate. Mr. Kropp stated he asked about long-term viability. With health care transformation, this might be what is needed for service delivery in the future. Mr. Higuchi said that the idea is to get them well and back into class. But it has now morphed into the Oregon Health Plan. Mr. Maier noted that there has been a loss of funds from grants and the State. Commissioner Baney explained that the Governor put together a team to develop a healthy people plan. They chose not to fund the SBHC. They are trying to partner with federally-qualified health centers who can care for all, not just some. They took over one in Redmond (Mosaic). That could be the budget directive, working towards FQHC status. Mr. Maier suggested they cut next year’s funding and eliminate it the year after. Mr. Inbody noted that it would impact staff. Mr. Maier said that he doesn’t want to cut their budget, but they need to know that some planning is needed and they can’t expect even close to that level next year. Chair Unger agreed. Mr. Kropp said that the Health Director feels the jury is out on health care. Mosaic may run in the future as a contract model. The Board has been supportive, especially in Sisters. Minutes of Budget Meeting Thursday, May 23, 2013 Page 12 of 23 ABHA funds were then discussed. Commissioner Baney said that this is another hit. She asked if those could be used to offset health services general fund transfers. There may be around $2 million. Ms. Faria feels it has to be spent but is restricted to services. Scott Johnson, Kate Moore (Program Manager, Maternal Child Health) and Linda Webb (Supervisor of SBHC) joined the meeting. Mr. Johnson said that additional school-based health care centers were added over the years, one or two at a time when state grants were available, usually in partnership with the school district. There are up to about sixty statewide. The general trend is towards increasing these, which provide access and services. They have received additional County and state funds, and worked towards increased billings. The CCO began in August 2012. The challenge is being reimbursed from Pacific Source. They try to diversify funding, which is up by about $30,000 from last year. The big push is to get health partners for the centers and get billings up. He heard a reference to the Lynch Center, which was the first venture, and the word was to get partners. Mosaic is the lead operator there now. There has been a huge uptick in the number of visits, and they are widely regarded as being successful with this. They are expanding from there. At the Public Health Advisory Board meeting, it was determined that the FQHCs will work with the uninsured and those on Medicaid. Gilchrist is coming up. They will need to stay on the tactic of getting partners. Washington County is taking this approach. He does not think it is realistic to keep six centers open at a reduced level during the school year. He will work with them one more year. They’d have to evaluate which center would need to be cut. Mr. Maier stated that these started in 2004-05 and there was some grant match money. He is shocked to see this at over $500,000 in match now, from the general fund. Minutes of Budget Meeting Thursday, May 23, 2013 Page 13 of 23 Kate Moore said that when the previous director was here, there was a large budget in shared services. The philosophy has been to break out costs in every program to help with other costs. They then look like they are more expensive. The true cost was not really known in the past. When it started coming together, it was a surprise. Mr. Johnson added that it was not broken out in public health when he took over the department. The concern is when it stops. The County does not have enough to solve all the public health issues here. The name ‘school based’ is misleading. Commissioner DeBone asked if some public health nursing resources are allocated there. Ms. Moore said there are new programs and new staff. School nursing funds are allocated not to schools, but to one-on-one special needs students. Some have diabetes or other issues. This has filled in for general population health needs such as suicide attempts, illnesses and injuries. This is minor compared to other issues. Primary public health gets to them in the schools. They are doing a lot of outreach. It is not as simple as treating a cold. Visits can take an hour and they start doing risk assessments that take a lot of time. It is a lot more than primary care. They do immunizations and go to the people where this is not available or there are transportation issues. They want to help the kids stay in school and not have to deal with potential dropouts or worsening mental health issues. This is not billable or reimbursable. They need to try to generate more billable costs so they can do the other important work. Ms. Moore stated that Lynch did not want them to leave after the launch grant ended. Mosaic found this to be a valuable partnership but they don’t ask the students if they are homeless, do they need flu shots, do they need WIC help, and so on. This takes a true cultural exchange. The opportunity to partnership is exciting; it can reduce costs but continue important work. There are a lot of things Health does that no one else will. This fits in with what the CCO is seeking, bridging primary care. Mr. Barrett noted that the CFC has pages of information on services they were providing, such as assessments. Health added primary care but it seems like some duplication. Ms. Moore said that Health Beginnings is a universal screening program. This is primary care but not ongoing case management. Minutes of Budget Meeting Thursday, May 23, 2013 Page 14 of 23 Commissioner DeBone said this is general fund tax dollars. He asked if this is a traditional use for public health or is State mandated. Mr. Johnson said that some counties do support the SBHC. There is more County money than State money. Within the scope of public health, you try to get into a situation where you can screen all the kids. There are primary care elements, but they also have to consider things like bullying or sexual activity. A lot of messaging is done at the centers. Ms. Moore noted that the general fund affects almost all of it, vac cinations and more. About one-third is covered by other sources. A lot more state funds go into behavioral health through the OHP. Public health has been de-funded by the State and Federal. Oregon is about #40 of 50 states in funding. Commissioner Baney stated that she is supportive of the initiatives and the reasons why. The conversation goes to the $25,000 to get started and providing overhead, but there are no funds to operate them. They appear to be operating clinics. The pilot funding gets to owning it, and trying to find partners. They get in trouble with billing. If the big issue is public health components being married up with others, this is not the county. Ms. Moore said that a good percentage of the clientele is not covered by OHP. They are often transient or homeless. About 40% are not insured. This is where the work begins. This is an access model. They are not all CCO and not all could go to private practice. Mr. Johnson stated they will do the best they can with what they have. He has no problem with setting limits and parameters. In regard to ABHA funds, Commissioner Baney asked if they can use any of this for administration; for instance, the cost of running a behavioral health program. Mr. Johnson said that he worries about cost creep. Maybe there will be more contracting. It is not in the budget yet, but will be in the plan. Mr. Maier asked if they are concerned about using one-time money; do they have a plan to sustain. Mr. Johnson said they care for 30,000 people on $100 million. They can’t do this at $40 million. They could cover the front end and Medicaid. Mr. Maier asked for a well thought-out distribution plan for the ABHA funds while they last and beyond. Chair Unger noted that indigent and stopgap services are being delivered by the County. The model works but it costs money. It has morphed into more. It looks like it costs about $90,000 per clinic. Mr. Higuchi said he thinks it will keep growing. He doesn’t want them having to chase billing customers. The schools are talking about even more services. Minutes of Budget Meeting Thursday, May 23, 2013 Page 15 of 23 Chair Unger noted that the schools can’t do the work anymore. FAN helps to keep kids and teachers there. It is part of the core mission. Mr. Barrett said it is a Board decision. He is concerned about including everything as a potential service, and how far it will go. His job is to consider whether it balances. Commissioner DeBone said it involves family, community and church. This is not wrong, but he wondered if it is the function of government. Chair Unger stated it is and always has been. Mr. Maier noted that 25 years ago, half of the health staff was school nurses, and funds came from schools. Then they hired their own. Schools cut back nurses to part-time and then to none. The County then picked it up. The need is huge. This is a policy decision for the Board. Mr. Kropp said it is too late to cut this in half now. Mr. Johnson has been talking about a business plan for the SBHC. They should move forward today and get a report back within a few months for this specifically, and then consider a policy change. Commissioner Baney said that partnering needs a timeframe. If the funding is there, no one will push the envelope. Mosaic has programs that can go into homes. The County’s role needs to be defined. They are trying to fill in the niches with Mosaic and the FQHC. They should partner with someone else and not be the lead. They can do this on their own time and pay schedule. Mr. Maier said they should carve out the numbers for the SBHC so they will know. Ms. Faria stated she did not know they had added to the programs, allocated and fully loaded so it looks like more. Mr. Barrett asked if they should leave it the way it is but have a plan for next year. Mr. Maier said they could cap it for the future to get some movement. Mr. Higuchi agreed. He noted that he gets a sense that Mr. Johnson wants to go one way but his staff wants to go another. Commissioner Baney said that whatever it is, it needs to be sustainable. Chair Unger stated that they could drill down deeper and set a path for public health. They can cap, but that might not help in a review of public health. It is changing. Mr. Barrett said that he is uncomfortable where this is going, which is beyond his scope. Mr. Anderson said a cap won’t go far enough. They could require this program be segregated so it can be analyzed, with the understanding that it needs to look different next time. They need to have partners and a business plan, and it needs to be more self-sustaining. Minutes of Budget Meeting Thursday, May 23, 2013 Page 16 of 23 Chair Unger noted that they could reallocate other funds if they want to. It is a developing delivery system that isn’t going how they thought. Mr. Anderson said that some agonize over $25,000 for another person, versus a budget need of $500,000. Commissioner Baney added that some parents don’t want their kids talking about medical stuff with the SBHC people. They want to use their own doctor. They need to work towards population health. Commissioner DeBone said he would rather see a private clinic with a health nurse available. Commissioner Baney stated this goes into family and church. They can’t step into this but there is a need for some public health care. Mr. Higuchi said the Board makes the decision, but needs to know wh at they are paying for. They may need to pull in the reins. Chair Unger said that Health needs to deliver care the way they think it should be done, but can take funds from somewhere else if they choose. Ms. Faria noted that non-general fund programs are isolated or designated to specific things. No programs are fully self - supporting. ___________________________ CDD Mr. Anderson said that Nick Lelack is now the CDD Director and also the Planning Director. Rather than reducing the department by one FTE, he suggested that Lori Furlong be elevated to Administrative Manager. On the Planning side, they could replace the Planning Director with a staff level partner. There would be a savings of approximately $40,000, so they could reduce the general fund transfer by that. There was consensus. ___________________________ Veterans’ Services Mr. Anderson said that Keith McNamara mentioned talking with the VFW in La Pine and the American Legion in Redmond, and both offered to do remote work at those facilities. He then would not need space in a County facility in those cities. This would be a $12,000 reduction in costs. The question is since this is general fund supported, would this money remain in the budget. Indirects are a factor. They could reallocate across other departments or have it come out of the building services contingency. Minutes of Budget Meeting Thursday, May 23, 2013 Page 17 of 23 Mr. Maier noted that sometimes the space is not that great and perhaps not the best atmosphere. With the County, there is a desk and privacy. He should take the option if it is the best space for the program. However, they should not push into sub-standard space. They also need to make it clear that this is a true County service, not just a volunteer who might not be as professional. He does need the additional help. Mr. Kropp confirmed that there is too much work, and he is behind and needs to catch up. Mr. Maier said that there are a lot of veteran workers in this area. Veterans Services administration is in a logjam. There is not much that can be done on this end. Mr. Kropp said that different organizations do different things. COVO helps with the homeless. Some try to help with claims processing, but sometimes they are not certified or knowledgeable, or they try to charge a fee, which is not legal. The group recommended that the funding remain, $12,000 more for staffing. ___________________________ Elected Officials The group discussed COLA increases for elected officials.  For the Assessor and the District Attorney, a 2% COLA plus mark -ups.  For the Clerk, 4%.  For the Sheriff, 5%.  For the Board of Commissioners, the Justice of the Peace and the Treasurer, a 1.6% COLA. Mr. Maier noted that there was a lot of discussion regarding the Sheriff. The point came up that there was a fear of compression with command staff. Their pay is within about 5%. The Sheriff is well compensated when compared to other law enforcement, but he also has a lot more responsibility than most. The Budget Committee approved the COLA numbers. ___________________________ Reallocation of Internal Services Charges The Committee approved the adjustments as presented Minutes of Budget Meeting Thursday, May 23, 2013 Page 18 of 23 ___________________________ District Attorney’s Office Mr. Anderson said the District Attorney wants an additional Deputy District Attorney for civil commitments. It appears he is asking for two positions, however. There was an analysis done regarding the transfer of this work from Legal Counsel to the D.A., at .09 attorney at legal. Support was about .25. The concept was presented to the D.A., who felt a paralegal would be needed for this work. They could absorb it with an attorney but need support staff for the administrative part. The D.A. then backed down and said he wanted a D.D.A. instead, for this and for child support work later. He presented this at a Board work session. It would start on August 1. This week when this was presented, the D.A. did not mention child support enforcement, but pegged this work to 30-40% of this person’s time. Additional time would be used to help with other needs in the department, including about 10-20% in mental health court. The request has morphed over time. If the request is just to be able to handle civil commitments, it is hard to justify adding a D.D.A. The other way to look at it is if you believe the other part o f the time is needed for other work in the office, and for flexibility and coverage, which might be different. Mr. Higuchi asked if this work could be contracted out. Chair Unger said that this has been asked and it can’t be. It is complicated and spo radic, and there is lots of liability. Mr. Anderson said he is aware of one county who does this on contract, with a retired counsel who is flexible. He thought this might be viable here, but it isn’t. Chair Unger stated that the D.A. has capacity and should be able to adjust for these urgent cases. Mr. Maier said that he doesn’t need another attorney. He thought he should just get some money and use it as he wants. Chair Unger said he asked the D.A. to figure out what the cost would be over six months, and it can be adjusted if needed. Ms. Faria noted that she is not sure it is just one FTE. It looks like two. Commissioner DeBone stated he doesn’t want to see more horsepower in the D.A.’s office when the courts already can’t get things through. Mr. Higuchi said that the Board painted itself into a corner. They should just give him $25,000 and let him figure it out. Commissioner DeBone added that the office seems to be running well, and he has reserves. He will always want more resources. Minutes of Budget Meeting Thursday, May 23, 2013 Page 19 of 23 Mr. Anderson said it is not as if the D.A. is being stiffed on the budget. They are already adding $400,000 for various programs and costs such as PERS, Victims Assistance and health costs. Commissioner DeBone said that he always wants to do everything separately. Mr. Higuchi stated the other departments get the same thing. Victims Assistance is legitimate. It is not like he is getting favorable treatment. Commissioner Baney said that he states they have not added a D.D.A. since 2008. Mr. Maier noted that crime has gone down. The judges are shorthanded. Other departments are being cut. They could go into contract services or hire extra help. MAIER: Move that they give $25,000 additional for civil commitment proceedings, and for the D.A. to report back in six months on how it is going. HIGUCHI: Second. Support was unanimous. ___________________________ IT Request from the D.A. Mr. Anderson stated that the D.A. wants his own I.T. system. He says the records have to be secure, with him having full control. He says it will cost him less to have an I.T. unit than paying the County in indirects. He segregated e-mails and took over implementation of JustWare software, which was purchased by the County. I.T. began installation and now he has taken this over. Mr. Maier thought it was to be done cooperatively with I.T. here. Mr. Anderson said that more recently he took over the end-user support and help desk part. All of this goes to Chad Morris and not to I.T. The bill he saw for indirects has I.T. at about $70,000 over, so he said he could do it for less. Already he has his own I.T. person plus a temporary person to assist. He wants the I.T. charge removed from his budget and some software-related pieces provided for him. He wants to own the phone service, internet and other s. Initially the County played along and removed the I.T. charges. There are a lot of unanswered questions now. So the I.T. charges were put back in and some adds removed. Minutes of Budget Meeting Thursday, May 23, 2013 Page 20 of 23 Since then, there have been more discussions. It is a complicated process to segregate I.T. to a department. It is a multi-year proposal. The nature of I.T. charges are based on what time I.T. has to spend on it. Most are in arrears, and much of this was JustWare. He had no idea how many times staff had called I.T. for help. He cut the cord then and no calls came to I.T., but now the I.T. person there is overwhelmed. Mr. Higuchi said that the County invested in JustWare and its implementation, which was very expensive. He wanted it now, and this was short -term thinking. As long as the County is funding his staff, he is going to want maintenance and reserves funded. Mr. Anderson said he left it with the D.A., asking for an initial proposal in February. There has been a lot more information since. To make a final decision regarding I.T. functions, he needs a revised proposal that compares the cost of I.T two years ago, at $190,000, to where it would be if this whole process was done. He is still linked into the County network. He wants a new phone system, a second I.T. person and more. But this was not brought up earlier in the week. Now it is just summary numbers that don’t allow for an informed decision. Mr. Higuchi pointed out that one person can’t do it all. It’s not free and not a cost savings. Mr. Anderson said that two full-loaded people costs at least $160,000, more than I.T. costs. Plus storage costs, e-mail fees, internet fees, software licenses and other things making it substantially more. Mr. Maier asked how far along they are in JustWare. Mr. Anderson said they are at about 3 out of 10 steps. The one person can’t do it all. The D.A. is taking a big shot at this just to get away from the County. They should pay for the help desk and other work, and let Chad Morris get JustWare going. It is just that he w ants to have complete control. Mr. Barrett said he sees this as more than just a budget issue. Chair Unger noted that the D.A. is focused on just what he wants, does not trust the County, and will push for what he wants to get. You either pay him or stand up to him. He has not shown why it is prudent for him to change. Minutes of Budget Meeting Thursday, May 23, 2013 Page 21 of 23 Mr. Higuchi asked if the budget includes I.T. Mr. Anderson said this part of it does not. Mr. Barrett noted that it appears he did not go through the proper channels or process. The Budget Committee can’t deal with this. Mr. Anderson stated that he keeps changing what he wants. The proposal is not complete enough for the Budget Committee to decide. Chair Unger asked how this could be softened. Mr. Barrett pointed out that the County is making all the effort. Commissioner Baney said that some of his staff struggled with some of the I.T. staff. They bumped along. No one in I.T. was that familiar with JustWare. They have been working on this issue for three years. The difference is that he does not trust our information and we don’t trust him. Mr. Barrett said this may never happen. However, he needs to show what he needs to make it work. Chair Unger said he has asked for over $1 million over the past two budgets for this. Commissioner DeBone noted that he wants a walled area where no one else can come in. I.T. can provide security and support, and has FBI certified systems in place. Mr. Maier said that Victims Assistance is in the budget and needs funding. BANEY: Move that this request be supported. MAIER: Second. Support was unanimous. ___________________________ Other Ms. Faria brought up the video lottery discussion and juvenile crime prevention. It is teed up through this program but is general fund. There is confusion as to whether this is CFC or Juvenile. It is not budgeted now, but is in the wrong place. The Budget Committee recommends it continue, from the general fund, but she needs to know to which fund. It would go to the CFC as the Early Learning fund for distribution. UNGER: Move that $89,350 be added to the Early Learning budget within the Health fund. MAIER: Second. Approval was unanimous. Minutes of Budget Meeting Thursday, May 23, 2013 Page 22 of 23 Budget Approvals MAIER: Move approval of the Deschutes County budget of $287,161,996, as adjusted for approved changes, and set the tax rate at $1.2783 per $1,000 of assessed valuation. BANEY: Second. Approval was unanimous. ___________________________ MAIER: Move approval of setting the tax amount of the levy for bonded indebtedness at $3,303,369. HIGUCHI: Second. Approval was unanimous. The Deschutes County budget meeting was closed. ___________________________ Reconvened the Budget Meeting of the Countywide Law Enforcement County Service District. DEBONE: Move approve the Countywide Law Enforcement County Service District budget of $24,658,662 and set the tax rate at $0.9500 per $1,000 of assessed valuation. MAIER: Second. Approval was unanimous. ___________________________ DEBONE: Move approval of the Countywide Law Enforcement County Service District capital reserve budget of $523, 000. BANEY: Second. Approval was unanimous. The Countywide Law Enforcement District budget meeting was closed. ___________________________ Reconvened as the Rural Law Enforcement District County Service District. HIGUCHI: Move approval of the Rural Law Enforcement County Service District budget of $14,745,221, and set the tax rate at $1.4000 per $1,000 of assessed valuation. BANEY: Second. Approval was unanimous. HIGUCHI: Move approval of the Rural Law Enforcement County Service District capital reserves budget of $1 ,374,000. UNGER: Second. Approval was unanimous. The Rural Law Enforcement County Service District budget meeting was closed. Being no further discussion, the meeting adjourned at 2:45 p.m. DATED this 1 1~Day of ~-C 2013 for the Deschutes County Board of Commissioriers: Alan Unger, Chair Tam ~air ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Budget Meeting Thursday, May 23,2013 Page 23 of23 BUDGET COMMITTEE AGENDA Thursday, May 23rd, 2013 9:00 AM • Deschutes County Reconvene the Deschutes County budget meeting 1) Discussion items HBT -List of cost savings options provided to EBAC -Target level in fund -Review Rate Increase 2) Transient Room Tax -Merge funds (Transient Room Tax-160 and Welcome Center-170) -Allocate additional funds to Fair & Expo -Sunriver Chamber request for 10% increase ($2,134) 3) Health Services-Children & Families Commission -General Fund Transfer (Operations) -General Fund Transfer (Bridge Funds) 4) Health Services-Behavioral Health -School Based Health Centers -Replace General Fund Transfer with ABHA Payoff 5) CDD -Change Planning Director position to Associate Planner -Red uce General Fund transfer 6) District Attorney's Office -Additional Deputy District Attorney -IT Request -General Fund transfer increase to Victims' Assistance Program 7) Veterans' Services -Reduce Building Services charges $12,000 8) Elected Officials' Compensation -Salary adjustments and add pays Page 1 BUDGET COMMITTEE AGENDA Thursday, May 23 rd, 2013 9) 10) Reallocation of Internal Service Charges and associated changes Other items BUDGET APPROVALS Deschutes County (Budget Committee-Commissioners, Clayton Higuchi, Bruce Barrett, Mike Maier) • 1) Motion to approve Deschutes County budget of $287,161,996 adjusted for approved changes and set the tax rate at $1.2783 per $1,000 of assessed valuation • 2) Motion to set tax amount oflevy for bonded indebtedness at $3,303,369 • Motions to be seconded • Budget Committee votes • Close Deschutes County budget meeting...------- Countywide Law Enforcement District (District 1) (Budget Committee-Commissioners, Clayton Higuchi, Bruce Barrett, Mike Maier) • Reconvene the budget meeting of the Countywide Law Enforcement CSD • 1) Motion to approve Countywide Law Enforcement County Service Distict budget of $24,658,462 and set the tax rate at $0.9500 per $1,000 of assessed valuation (Fund 701) • 2) Motion to approve Countywide Law Enforcement County Service Distict Capital Reserve budget of $523,000 (Fund 703) • Motions to be seconded • Budget Committee votes • Close Countywide Law Enforcement District budget meeting,r-----­ Rural Law Enforcement District (District 2) (Budget Committee-Commissioners, Clayton Higuchi, Bruce Barrett, Mike Maier) • Reconvene the budget meeting of the Rural Law Enforcement CSD • 1) Motion to approve Rural Law Enforcement County Service Distict budget of $14,745,221 and set the tax rate at $1.4000 per $1,000 of assessed valuation (Fund 702) • 2) Motion to approve Rural Law Enforcement County Service Distict Capital Reserve budget of $1,374,000 (Fund 704) • Motions to be seconded • Budget Committee votes • Close Rural Law Enforcement District budget meeting Page 2 MID-YEAR REPORT & 2013-14 FUNDING REQUEST TO DESCHUTES COUNTY BOARD OF COMMISSIONERS May 14, 2013 On July 1, 2012, the Sunriver Area Chamber of Commerce continued receiving funds from Deschutes County to subsidize its visitor center operation. The support for fiscal year 2012-2013 consists of $21 ,339 from transient lodging tax monies. Current Operations Highlights of the visitor center's current operations are as follows: Location -Building #13 in The Village at Sunriver (north end) Hours of operation ­ > Off season - 8 hours/day, 4 days/week > Peak season (July & August, holiday weeks & weekends) - 6 to 8 hours/day, 7 days/week Staffing ­ > Off season -paid staff > Peak season -paid staff supplemented by trained volunteers, as follows: • July &August -14 volunteers at 172 hours • Thanksgiving week - 6 volunteers at 18 hours • Christmas week - 3 volunteers at 9 hours • Spring Break - 4 volunteers at 12 hours Activity during the period July 1, 2012 to March 31, 2013­ > 2.982 visitor inquiries and information packet requests processed as compared to 2,976 during the same period last year (no significant change). > 10,000 copies of 2012-13 Sunriver Magazine distributed during the period July 1,2012 to March 31,2013. (20,000 additional copies were distributed prior to July 1, 2012.) 30,000 copies of the 2013-2014 edition are currently being distributed statewide, as follows: • 9 State Welcome Centers, including POX • Redmond Airport • Chambers of Commerce and visitor centers statewide (including COVA and VisitBend) • All commercially rented lodging units in Sunriver • 5,000 Pacific Crest Sports Festival participants • Sunriver area businesses • Digital edition appears on Travel Oregon's web site > Web site -22,174 visits to our web site during the period, as compared to 22,168 last year (no significant change) • Digital edition of the Sunriver Magazine appears on the site . • Web site includes a mobile web app, enabling Smartphone users to access the web site's business directory and community calendar of events Community support ­ > Sunriver Owners Association -Provided logistical support for the annual Sunriver Sunfest Wine Festival at the Sunriver Homeowners Aquatic & Recreation Center (SHARC). > The Village at Sunriver -Continued to provide the Chamber with office space at a discounted rate. Village management is represented on the Chamber's Board of Directors. > Sunriver Resort -Subsidized the annual Swings for Strings golf tournament which draws participants from around the state. Provided free meeting space for Chamber events. > Specialized Events -Partnered with the Chamber to host the annual Sunriver Sunfest Wine Festival. This event draws approximately 3,000 visitors from across the Northwest. Going Forward Sunriver-specific marketing campaign ­ In the spring of 2012, six major stakeholders including the Chamber, Sunriver Resort, JA Marketing (Sunriver Country Store & Marketplace), and three vacation rental companies contributed a total of $20,500 to fund a Sunriver-specific billboard advertiSing campaign in high traffic locations in the Portland Metro market. Utilizing the theme "S un river: Find Your Adventure, "the billboards advertised Sunriver as a summer vacation destination. This campaign provided the impetus for the development and implementation of a more extensive promotional effort by the Central Oregon Visitors Association (CaVA). This spring, CaVA is spending more than $200,000 on a "Sunriver­ Go Free" campaign in the San Francisco and Northern California markets. CaVA plans to expand its Sunriver-specific marketing next year. Operations in Fiscal Year 2013-2014 The Chamber intends to enhance its visitor center operations and marketing efforts during the next year as follows: Staffing -Recruit and train additional volunteers to serve as visitor center hosts throughout the year. Information materials -Acquire and/or develop new materials to meet the information needs of visitors. Sunriver Magazine -The 2013-14 edition has been expanded to 112 pages from 84 the previous year. Plans are to continue to enhance the content of the 2 , magazine to make it even more relevant to the needs of visitors and prospective visitors to Sunriver. Web site -With the utilization by COVA of a Sunriver-specific web site and the recent launch of a new "Sunriver Style" web site by the Sunriver Owners Association (SROA), our Chamber intends to reevaluate the role of its own web site as a visitor information source. Our intent is to complement, not compete, with the COVA and SROA sites. Community support -Act as a catalyst for the development of additional events to draw visitors to Sunriver. Sunriver-specific marketing campaign -Work cooperatively with COVA to support its efforts to market Sunriver as the premier vacation and visitor destination in Central Oregon. Request for Funding Since October 1, 2010, when the Chamber moved into its current office space housing the Sunriver visitor center and Chamber administrative office, total expenditures for office rent and utilities have increased from $7,142 to $8,755 per year, or an average of 10.75% per year. (These figures are 80% of the annual cost since the visitor center occupies 80% of the total floor space.) When our Chamber renews its lease on October 1, 2013, we anticipate another 10% increase in office rent, bringing our total annual expenditure for rent and utilities to $9,493 (80% oftotal). Hence, we will be paying $2,351 more per year in 2013­ 14 than in 2010-11. The Sunriver Area Chamber of Commerce respectfully requests that Deschutes County continue its support of our visitor center and marketing efforts but at an increased level of $23,473 for fiscal year 2013-2014. These funds will be used for visitor center staffing and volunteer management as well as to help offset the increase in office rent and utilities costs. The Sunriver Area Chamber of Commerce wishes to express its deep appreciation to the County Board of Commissioners for helping us continue our services to Sunriver visitors and for supporting our efforts to market Sunriver as a vacation destination. We sincerely thank you for your continued funding of our visitor center operations and we look forward to keeping you informed of our progress in providing this important service. Sincerely, .... J~~ Dennis Smeage '-­ Executive Director Sunriver Area Chamber of Commerce Attachments 3 SUNRIVER AREA CHAMBER OF COMMERCE Visitor Center Statistics -July 1, 2012 through March 31, 2013 TOTAL Same Period Jul Aug Sep Oct Nov Dec Jan Feb Mar I Jul '12 -Mar '13 Last Year INQUIRIES Walk-in -Local Walk-in -Out of Area Walk-in -Out of State Walk-in -International Phone -Local Phone -Out of Area Phone -Out of State Phone -International 71 35 4 1 1 5 2 8 3 130 94 598 585 52 28 31 31 23 27 88 1,463 1,383 312 325 24 11 3 14 0 14 19 722 623 35 13 2 0 0 1 0 0 6 57 41 8 28 3 0 4 0 2 0 17 62 31 57 34 14 13 17 0 6 10 17 168 185 8 9 5 4 6 1 1 0 2 36 71 0 --­-- 0 --­ 0 -­ 0 -­ 0 0 0 0 -­ 0 0 1 Email -Local Email -Out of Area Email -Out of State Email -International ITOTAllNQUIRIES 0 0 0 0 1,089 0 0 2 0 1,031 1 0 1 0 106 0 2 0 1 60 0 2 2 0 66 0 0 0 0 52 0 1 4 0 39 0 0 1 0 60 -­ 0 2 1 0 155 - 1 7 11 1 2,658 ~ 20 30 0 2,481 VISITOR PACKET REQUESTS local 0 0 1 0 0 0 0 0 0 1 0 Out of Area 21 4 5 1 0 1 14 9 11 66 100 Out of State 31 25 22 17 6 13 32 29 23 198 312 International 1 2 1 0 1 3 2 0 1 11 40 TOTAL VISITOR PKT REQUESTS 53 31 29 18 7 17 48 38 35 276 452 RElOCATION PKT REQUESTS 18 5 5 4 3 2 4 3 4 48 43 i ITOTAl All PACKET REQUESTS 71 36 34 22 10 19 52 41 39 324 495 [WEB SITEVlSirs-----4,899 3,903 1,93 8 1,633 -[I727 1,745 2,16fT1 ,866 2,300 22,174 I 22,168 [iNfO MATERIALS DISTRIBUTED (I nventoried & calcula t ed as of June 3 0, 2013) I: . Sunriver Area Chamber of Commerce Visitor Center Revenue and Expense July 1, 2012 through March 31, 2013 Income 400000 • Publications Advertising 405000 • Web Advertising 410000 . Visitor Center Advertising 415000' Affinity Rebates 440000 • Service Fees 445000 • Grants & Contracts 450000 • Interest Income 455000 • Membership Dues 460000 • Merchandise Sales 465000 • Miscellaneous Income 477000 • Special Event Sponsorships 485000 • Annual Dinner Ticket Sales Total Income Gross Profit Expense 600000 • Advertising Expense 602000 • Bank Fees 604000 • Dues and Subscriptions 606000 • Equipment Purchases 608000 • Equipment Rental & Maintenance 610000' Food & Beverage 614100' Insurance -Dir & Off 614200 • Insurance -General Liability 614300 • Insurance -Workers Comp 616000 • Postage & Shipping 620000 • Printing & Copying 622100' Professional Fees -Accounting 624000 • Publications 626000 • Rent 626100 • Utilities 628100 . Services -Compu Prog & Maint 628400 • Services -Website Development 628500 • Services -Website Hosting 632100' Supplies -OffIce 634000 • Telephone & Telecommunications 638100 • Payroll Expenses -Empl Benet 638200 • Payroll Expen -Salaries 638300 • Payroll Expenses -Payroll Tax 638400 • Payroll Expenses -Hourly Total Expense Net Income Visitor Center Chamber Funding 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 422.25 0.00 0.00 888.00 0.00 512.48 418.42 0.00 0.00 5,414.40 737.83 0.00 0.00 0.00 63.98 1.331.87 0.00 0.00 107.79 1,260.00 11,157.02 -11,157.02 Visitor Center County Funding 0.00 0.00 0.00 0.00 0.00 16.004.25 0.00 0.00 0.00 0.00 0.00 0.00 16,004.25 16.004.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,366.25 1,638.00 0.00 16,004.25 0.00 All Chamber YTO 1.800.00 3.517.50 1.290.00 767.46 90.40 16.004.25 7.47 25,422.50 138.00 6.234.01 3.500.00 620.00 59.391.59 59.391.59 240.00 611.06 170.00 568.98 1.263.46 214.30 744.00 1,110.00 242.35 930.33 1.376.39 1,328.00 905.00 6,768.00 922.29 236.08 307.61 2.272.35 1,094.07 1,664.85 1,440.00 22,398.04 2,877.21 1,260.00 50,944.37 8,447.22 Page 1 of 1 Sunriver Area Chamber of Commerce County Support of Visitor Center (PRO..IECTED) ..Iuly 1, 2013 through ..Iune 30, 2014 Visitor Center County Funding Chamber Annual Budget Income 445000 . Grants &Contracts 23,473.00 23,473.00 Total Income 23,473.00 23,473.00 Expense 626000 . Rent 1,818.00 626100· Utilities 316.00 638100 . Payroll Expenses -Empl Benef 0.00 638200 . Payroll Expen -Salaries 19,155.00 638300· Payroll Expenses -Payroll Tax 2,184.00 638400 . Payroll Expenses -Hourly 0.00 9,909.00 1,728.00 1,440.00 28,800.00 4,324.00 1,740.00 Total Expense 23,473.00 43,614.38 Page 1 of 1