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Home My WebLink About2013-05-22 Budget Meeting Minutes - AM Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 1 of 12 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET COMMITTEE MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 22, 2013 – A.M. ___________________________ Allen Room, Deschutes Services Building ___________________________ Present were Commissioners Alan Unger and Tammy Baney; Commissioner Anthony DeBone was present for most of the meetings. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Jeanine Faria and Teri Maerki, Finance; Dave Inbody, Administration; Budget Committee members Clay Higuchi, Mike Maier and Bruce Barrett; and for a part of the meeting, Sheriff Blanton, Jim Ross and approximately twenty other members of the Sheriff’s Office; David Givans, Internal Auditor; Ken Hales, Tanner Wark and Becky McDonald of Community Justice; and Rob Poirier of 9-1-1. No representatives of the media were in attendance. Bruce Barrett opened the meeting at 9:00 a.m. ___________________________ Sheriff’s Office Sheriff Larry Blanton introduced members of the Sheriff’s Office: James Ross, Mike Espinoza, Trisch Clark, Pat Davis, Tim Edwards, Erik Utter, Shane Nelson, Darryl Nakahira, Mike Sundberg, Tim Hernandez, Scott Edwards, Don Pray, Mike Quick, Deron McMaster, Terese Jones, Jennifer Lawrence, Kyle Joye, Doug Jackson, Doug Wright, Stacy Crawford and Lois Brice. Sheriff Blanton expressed pride in his department. The theme of their presentation is a day in the life of the department, including goals, objectives, how to spend money, and priorities. It is important to understand how they got to this point, providing services that the community is willing to pay for. He was thankful for the years of work towards the jail expansion. They passed stable funding in 2006, and are not going to increase the taxing rate for another year. They remain interactive and frugal, and take this very seriously. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 2 of 12 The primary issue is personnel costs, insurance and PERS. They are including $237,000 for bed rentals in Jefferson Co in the budget. They are creative on how to best manage jail beds. They are looking at $300,000 for capital improvements for the expansion. Revenue is at $1.5 million, with a 65/35 split with Parole & Probation. They have a long-standing contract with the City of Sisters. They have asked for help with radio systems and have about $200,000 in reserves for this project, which is being done in partnership with other agencies. James Ross referred to budget numbers: revenue and expenses. About 80% of expenses are for personnel, including salary increases and benefits, PERS and health insurance rates. The latest forecast shows them close to break-even for the year. ___________________________ Bruce Barrett opened the meeting of the Countywide Law Enforcement District #1. Expenses were higher than revenue, so the amount in contingency was lowered. ___________________________ Mr. Barrett opened the meeting of the Rural Law Enforcement District #2. The Sheriff’s Office has twelve operating departments. The Captains of each are responsible for putting together their budgets and managing expenses. ___________________________ Patrol Capt. Eric Utter made a presentation with Deputy Mike Sundberg. Capt. Utter explained that they have four teams covering patrol, school resource positions and others under contract. They deal with code violations and animal control, and assist with patrol, accidents and traffic issues. The forecast is over 34,000 calls for service. When they are not already committed to a call, they work proactively with traffic enforcement, assisting motorists, investigate suspicious activities, and check businesses and residences. The difference between the Sheriff’s Office and many other law enforcement agencies is that the Sheriff’s Office responds to all calls for service. They are the first responders. Their public service policy is to find solutions to all problems presented. They build partnerships to be able to respond in this manner. He pointed out that the only law enforcement presence at the election the previous night when 9-1-1 funding was on the ballot was the Sheriff’s Office. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 3 of 12 Mike Sundberg went over a case he handled that had to do with heroin addiction and death. The family was originally in denial. The suppliers were identified, he worked with Portland Police Department, arrests took place and the U.S. Attorney General got involved. A conviction is in the works. He was concerned about the parents and made a point of treating them well so they would be comfortable with law enforcement. The Oregonian interviewed them and it appears they are doing well. Tim Edwards said he oversees investigations and evidence, and has 33 years in law enforcement. His group deals with major cases, and also assists others with internal investigations. He gave an overview of the makeup of the division and accreditations. Tim Hernandez is a detective with 16 years at the Sheriff’s Office, six of those as a detective. Most officers carry between 17 to 20 serious cases, dealing with domestic violence, shootings, murder, rape, drugs, and high value thefts and burglaries. A case might start out simple but end up very involved. They are also on call while they are involved in investigations, at all hours and any day. Captain Mike Espinoza has been with the Sheriff’s Office for 22 years, and oversees the corrections division. He said that all in his division or good, professional people; they are the centerpiece of the criminal justice system since they work with all law enforcement agencies, the courts, health and mental health and parole and probation. They deal with transports, jail operations, work crews and maintenance of the facility. In four months of 2013, they booked 2,000 people and about that many have been released. The average daily booking is 18, 70% of them male, arrested for all kinds of crimes. The daily population is 230 to 250 inmates, not including those in Jefferson County. About 15 to 20 are high-risk medical or mental health. They have had two attempted suicides; have taken 26 to the emergency room, handled 73 misconduct arrests, 20 grievances and 6 assaults on other inmates. There have been no fires set and no escapes. The average cost for a jail bed is $127 per day. They provide medical and daily care, education and other programs. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 4 of 12 Deputy Scott Edwards is the program deputy, who works with rehabilitation and work crews. Some inmates work inside the jail, resulting i n lower costs to taxpayers. This is voluntary and they can be selective. They serve 800 meals a day and provide laundry and sanitation services. There are outside crews of 15 to 20 inmates who do maintenance around the jail, wash vehicles and change tir es, work on the firing range, and work for the community benefit at events, for nonprofits, doing litter removal and taking care of trails. They contract some of this work with other agencies. One reason for this is to reduce recidivism. They have emplo yment programs and rehabilitation programs since about 80% of the inmates are there for drug and/or alcohol related issues. They work with AA, Narcotics Anonymous and other groups, and it is voluntary. Their work with Pfeifer and Associates through grant s. They have an HIV/hepatitis C class, which is the only one in the nation. They provide vaccinations, education, HIV/Hep/AIDS testing and counseling. They have a program with Veterans’ Affairs, the first one in the nation. They work towards alternatives to jail. They have an indigent clothing program to help at the time of release, give courses on first aid and CPR, and proper parenting. These are successful because the inmates benefit, as does the community. Capt. Shane Nelson, Don Pray and Mike Quick handle civil issues, Search & Rescue, records and special services. Records division has a new management system. Search & rescue is busier every year. They handle large animal seizures, and inmate work crews help with animal care. The Oregon accreditation alliance inspection is happening now. They oversee 150 volunteers for Search & Rescue and community events. The Sheriff instills good values. They have proactive programs that reward students for doing good things, through the school resource deputy program. Don Pray is known as Deputy Don at the schools. He took this on six years ago and found it challenging. He has an open door policy and has been able to turn some students around. A positive relationship makes a huge difference. The crime rate has gone down in the Sissters School District, with only two criminal cases this year. Mike Quick has been an officer for 25 years. He has made a big difference in the lives of some students who had family issues or other problems, through developing trust. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 5 of 12 The K-9 division was introduced: Kyle Joye, Brad Wright, Doug Jackson and Stacy Crawford, and their dogs Missy, Zeus, Dukeo and Narc. They are proactive with interdiction, searches and seizure of drugs. The dogs apprehended 15 individuals last year. This prevents the use of force to arrest someone, and they can detect evidence that has been discarded by offenders. Kyle Joye is the President of the Oregon Police K-9 Association, which is recognized by courts throughout the nation. He is one of three master trainers in the state. The use of these dogs in the community is huge. One dog found $1.5 million worth of meth, taking 4,000 uses off the street. Sheriff Blanton said he has asked for one more dog, and one is also retiring. It is a worthwhile program. Mike Maier asked about the Sheriff’s Office’s philosophy or planning regarding contingency funds. Mr. Ross said that they try to keep four months of property tax collections available. They also get cash from contracts. Mr. Maier asked about the difference between their agreements with the City of La Pine and the City of Sisters. Sheriff Blanton said that they have had a long history with Sisters, over 15 years. The City of La Pine came in about the same time as stable funding, so it is covered by District 1. They have $500,000 to help augment work in the north and west county areas. There is high demand for service south of Lava Butte. They are trying to get people to be more responsible for themselves. Mr. Maier asked if they have considered purchasing a building in Sisters rather than leasing. The Sheriff said that they have a new contract about the same as before. Sisters may want to have its own police department someday. They have the same lease amount for the Terrebonne substation as well. He added that they may have an issue with marrying up technology at some point. They are setting aside funds for this. Mr. Higuchi asked what the challenges are. Mr. Ross replied that they hope the increase in property values and tax revenue will keep up with personnel costs. The Rural Law Enforcement District and Countywide Law Enforcement District meetings were continued to Thursday, May 23 at 9 a.m. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 6 of 12 Community Justice Ken Hales, Tanner Wark and Becky McDonald came before the committee. Mr. Hales said their creed is to do what must be done, do what should be done, and do it well. The handle regular duties plus other things that are beneficial. Their revenue at 2006 levels, and they have had to lay off employees for five years straight. About 27% of their FTEs have been eliminated. This significant resizing cannot continue. Some resizing was by design, before the economy declined. They were then asked to cut services more. This narrowed their mission scope and there are things they cannot do anymore. Throughout the years of constriction, they became better at what they have to do. This is hard on the organization and staff sometimes questions the value of their work, and are uncertain about the future. They are appropriately sized now, but will have to fall off necessary service level. The have to draw down the beginning net and lay off four more FTE. If they are still in the red, they have to lay off another 4 FTE. This is not sustainable and would lose necessary and valuable services. They would lose resource connections, functional family therapy, and the community service crew – these not required by statute but are highly valued. These model programs work and their success rate is very high. There is a cost benefit to these year after year. The community service crew is the most recognized and they do not want to jeopardize this program. However, they are not allowed to cut required services. They need support from the Budget Committee by 2015. There are no discretionary things to cut except the high value programs. They cannot cut parole officers and supervisors further. Adult parole & probation has never been fully funded. There are some revenue increase for misdemeanor supervision, but not enough to cover the cost of business. They hope to get an additional $200,000 in grant funds for next year, which would balance for 2014 but not beyond. They used to do moral recognition therapy, restitution case bank, internships, wo rk crews and quality control. They lost supervisors for these. This was a short-term remedy but was not prudent. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 7 of 12 There will be a $200,000 shortfall in 2015, amounting to 3 FTE. They are underserving the community now and need ways to support these. They make a difference. They have a number of good ideas for services in the jail, but doing something more is not possible. They can’t even do what they did last year. All is based on 1145 money, which keeps declining. It is hard to plan for the future with this unknown. These services are underfinanced. In comparison to other counties, the Department of Corrections says that Deschutes County is at $18.50 per capita, while the state average is closer to $30; Marion County is the mean number at $25. Deschutes County invests less than 75% compared to other counties. All the parts have to work: the courts, Sheriff and jail. Juvenile and parole & probation cannot sustain at this level and is regressing. They are asking this year to look at how to reverse this trend. They need stable, predictable funding. The question is, what they want the department to be in five years. Mr. Maier said that there is $6.2 million in the general fund, about 8% more than last year. He is not questioning the need, but is not sure where to look in the general fund budget. Mr. Hales stated that the Juvenile division is operating on a 2006 budget. No other department is doing that. They are down $1 million since 2009. Mr. Higuchi asked to look at ways to provide more funding from other than the general fund. Some departments really make an effort to reduce reliance on the general fund. This is the Board’s call. If funding is flat or going backwards, they either need to recognize that all that can be done has been, or something has to go. Mr. Hales said it is not a question for the Budget Committee this year, but he needs to reinforce the notion that something different needs to happen by next year. Commissioner Baney asked if the revenue includes contract payments. Mr. Hales said it does. She asked if there are opportunities to lease out part of the facilities or contract out. Mr. Hales said that they need 21 staff due to the 24/7 shifts. He has spoken to some about leasing facilities but has had no success thus far. This also depends on whether the others can get grants. If it is opportunistic, he will capitalize if possible. This is not easily marketed. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 8 of 12 Chair Unger stated they were lucky enough to have levies supporting the Sheriff’s Office. General fund supported agencies are difficult. The State is not stepping up to help with this. This is a healthy community compared to many places. They need to think about continued services. Mr. Hales noted that Juvenile is a County responsibility by statute. Some state money comes in for that, but it isn’t enough and they can’t use it to offset other costs. The adult funding formula is dynamic. At issue is what to do with the grant. They are looking at changing the funding formula and extra money would be from that study. Every dollar they add equals 65 cents to the County. However, the formula is not equitably split. The baseline is $197,000 over 2 years, with 79% for the cost of parole & probation supervision and 21% for local control of inmates. Funds are not allocated that way. They use the formula to decide what each county gets. The 21% used to be 40% or more. Mr. Anderson added that they got the calculations from the state, which is dead set on its methodology for 1145 money. It then becomes a local decision. Mr. Barrett asked how other counties are doing this. Mr. Hales replied that those that spend more get general fund dollars for felony supervision. Others split the 1145 money. Mr. Maier asked how much more it would be to the County. Tanner Wark said it would be about $826,000 over two years, just for adults. Mr. Maier asked if this would go into reserves or be used to beef up staffing. Mr. Hales stated that they need to replace some administrative capacity, but as costs go up, state funding goes down. The County can finance misdemeanor programs, as these are not required. They have to use this for adult programs. Mr. Maier said they could bring in the state money and shift the general fund to Juvenile, and prioritize critical needs. Commissioner Baney asked if the case load study for Juvenile is for oversight or detention, or probation. Mr. Hales said that this would cover the cost of PERS and health benefits. They don’t plan to expand services since the demand may remain flat. They are properly sized for the demand if they can keep the programs they have. On the adult side, there are unmet needs that they need to cover. These include the reach-in program in the jail, restitution case bank, internship program, and a third supervisor. They need another specialist back for electronic monitoring , which is twice as busy now. They have no flexibility at this time. Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 9 of 12 Mr. Barrett asked what they would add back in if they could. Chair Unger stated that they need to invest today or pay tomorrow. These programs are important. They can handle it today or fix a long-term problem later. Mr. Maier said they would not get anything additional but could solidly maintain what they have. Mr. Hales stated that Juvenile would stay the same, but they could build capacity on the adult side. Mr. Anderson noted that Juvenile has been decreasing, and in theory those costs could go down, but other things would be impacted. They have to deal with PERS and benefits. If they decide the level of service is appropriate but costs go up again next year, the general fund will need to cover those increases. In regard to adult, they will know next year if sentencing reform legislation comes into play. Regarding adding back, it is the job of the Budget Committee to decide if they want to pay for this. It is uncertain if it has to be done now or later. Mr. Hales said that if new revenue comes in, they could tap that money to do certain things. Mr. Maier asked if the bill is passed, whether the impacts will be felt more by the jail or parole & probation. Mr. Hales responded that the idea is to move offenders out of institutions and into the community. This will mean more work for parole & probation. The discussion has not been to allocate it as a separate stream, b ut to add it to the baseline. The County would have to allocate as it sees fit. Mr. Anderson said the Sheriff feels that money should go to parole & probation. Commissioner Baney stated that the state does not always care about offsetting increased costs at the local level. There is a worry that long-term they will begin to cut back on enhanced dollars. She asked about opt-out. Mr. Hales said that the Oregon act is unique, with the baseline funding feature and opt-out feature. Adjustment does not necessarily meet the costs to the County. Chair Unger noted that they need to consider the big picture: changing lives, and systemic investment through all groups. ___________________________ Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 10 of 12 9-1-1 County Service District Rob Poirier gave highlights of anything that is not status quo. They increased pass-through dollars but there was no more money to 9-1-1. One big project is the countywide radio system project. Last year they had 41.5 FTE. They are at 43.5 FTE now but eliminated some scheduled overtime. There was not a net gain in the hours. He explained their needs and wants, such as additional parking and some capital projects. Mr. Poirier said that there are two sites to the east for parking. Money will continue to be used to support the message. They need to develop a plan to educate the public on future needs. No public comments were offered. ___________________________ UNGER: Move approval of the 9-1-1 County Service District budget. BANEY: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. ___________________________ UNGER: Move approval of the local option operating tax. BANEY: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. ___________________________ UNGER: Move approval of the equipment reserve budget. BANEY: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. ___________________________ Minutes of Budget Meeting Wednesday, May 22, 2013 - AM Page 11 of 12 Health Benefits Trust Fund Discussion took place regarding health benefits costs. Mr. Higuchi said they need a strategy. PERS and health benefits have a big impact on the budget. They need to pick a percentage to use for budgeting and have a plan. Mr. Anderson said there are three buckets. Those are the costs to departments, the cost of the plan, and the employee co-pays. They also have to consider spending down reserves. The reduction to reserves can be targeted. They can discuss the possibilities of the employee co-pays and plan elements. The commitment was to solicit EBAC before a final decision. Mr. Higuchi said they don’t necessarily have to make a decision now, but need to know the alternatives. Mr. Kropp said they should fast-forward to a year from now. Where will they be? They need to find an acceptable number and spend the next six months figuring out how to get there. They need a target. Mr. Higuchi stated they can make up the deficit or cut back services. He doesn’t want to delay, just wants to figure out how to do it. Mr. Kropp said they need a target and within three years could have it at a certain level. Mr. Maier noted that the Budget Committee can’t set policy on the size of the reserves or how long to run it out. They haven’t really got a policy that is logical. The question is when to draw into reserves to save costs to departments. EBAC needs help with this. You can tell them you want to balance at a certain level, but also need to guide how this is done. Mr. Kropp said that EBAC responds well if they have a target. It is best if there is buy-in and support. Mr. Barrett asked if this Committee can pursue this. Mr. Maier said this is not the time. Mr. Inbody said they can identify the components in the plan and find out where there might be some cost savings. They could impact co -pays or the deductibles. They need to know the target. This year should be part of a five-year target for reserves. Mr. Maier stated he is hesitant to change the 15%. He would like to do this as a ceiling. Mr. Barrett said this issue can be addressed further at the Thursday meeting. The Commissioners left the room at this time so that the Elected Officials' Compensation Committee could meet. Being no further discussion, the meeting adjourned at 12:10 p.m. DATED this nJb Day of ~r 2013 for the Deschutes County Board of Commissioners Alan Unger, Chair Tannn~air ATTEST: Anthony DeBone, Commissioner ~r&hv Recording Secretary Minutes of Budget Meeting Wednesday, May 22,2013 -AM Page 12 of 12 BUDGET COMMITTEE AGENDA Wednesday, May 22Dd, 2013 9:00 AM 9:00 -10:00 AM 10:00 -10:15 AM 10:15 -11:15 AM 11:15 -11:45 • Reconvene the Deschutes County budget meeting Sheriff's Office (A) Sheriff's Office, (B) Countywide Law Enforcement District (District 1), and (C) Rural Law Enforcement District (District 2) • Open public meeting for Countywide Law Enforcement District (District 1) • Open public meeting for Rural Law Enforcement District (District 2) • Introductions • Budget discussion • Public comment • At conclusion of presentation, continue Countywide Law Enforcement District meeting to Thursday, May 23 rd , at 9:00 a.m. • At conclusion of presentation, continue Rural Law Enforce m e nt Distric t meeting to Thursday, May 23rd, at 9:00 a.m. Break Community Justice (Adult Parole & Probation and Juvenile) • Introductions • Budget discussion Deschutes County 9-1-1 County Service District (Budget Committee-Commissioners, Bruce Barrett, Clayton Higuchi & Mike Maier) • Open public meeting and introductions • Budget discussion • Public comment • Motions to: 1) Approve Deschutes County 9-1-1 County Service District operating budget of $17,529,998 and set tax rate at $.1618 per $1,000 of assessed valuation (Fund 705) • 2) Set local option operating tax rate at $.2000 per $1,000 of assessed valuation (Fund 705) Program Budget Tab/Page 3/97 3/72 7/292 Page 1 BUDGET COMMITTEE AGENDA Wednesday, May 22od, 2013 9-1-1 Cont'd. 11:45 -12:45 PM 12:45 -1:15 PM 1:15 -3:15 PM 3:15 -3:30 PM 3:30 -5:00 PM • 3) Approve Deschutes County 9-1-1 County Service District Equipment Reserve budget of $10,124,000 (Fund 710) • Motions to be seconded • Budget Committee votes • Close budget meeting Lunch -Elected Officials' Compensation Committee County Clerk's Office • Introductions • Budget discussion Support Services Introductions Budget discussion • Board of Commissioners ... '" .................................. • Administrative Services ...... '" ... '" ...... '" ................. -Law Library..................." ................................... -Veterans' Services ................................................. • PersonneL ............................................................ • Finance ............................................................... • Information Technology ...... '" ... '" ............ '" ........... • Legal. .................................................................. • Property and Facilities .......................................... Break Review and Discussion • Recall departments for further clarification of budget • Other issues and considerations Continue the Deschutes County budget meeting to Thursday, May 23 rd , at 9:00 AM Program Budget Tab/Page 4/123 6/227 6/232 6/248 6/245 6/237 6/256 6/267 6/275 6/279 Page 2 I M 5 N I--------+-.!-t-----r-I ~ .+oJ cu cu ~ N .~ -' ;;;JI G , ~ , I --- --41--~~I--r_:---r-T-jI-1 II - I 1 I I ..... o I ~ I ~ -- Q) --() 0 ~ ...en ; I -L Q) ..c en 0) --c +-' Q) Q) ~ Q) Q) +-'+-' E E 0 t) +-' Q) 0) '"'C :::J al C0 0 ~ N .... N N ~ ro ~ Sheriffs Office Budget Presentation May 22, 2013 Budget Overview Sheriff & Jim Ross Proudly Serving our Community by providing superior public safety 9:15-9:25 9:25-9:35 9:35-9:45 9:45 -9:55 9:55-10:00 Patrol Investigations Adult Jail & Work Center School Resource Deputies K-9 Unit Captain Utter & Deputy Mike Sundberg Captain Edward & Detective Tim Hernandez Captain Espinoza & Deputy Scott Edwards Captain Nelson and Deputy Don Pray and Deputy Mike Quick Captain Utter & Deputies Joye, Crawford, Jackson, Wright and K-9 Missy Sheriff Blanton 2 Sheriff's Office FY2014 Proposed Budget Summary Total Budget (Fund 255) $39,003,683 Percent Change from Prior Year 5.4% Total Staff FTE (Fund 255 & 245) 217 Personnel Changes From Prior Year Adjusted Budget -2 Six Correction Technicians approved Mid-Year FY2013 Promotion Office Assistant to Correction Tech (old position deleted) Electronic Technician retirement (position deleted) Property Tax Rates Per $1,000 AV Tax District 1 (Max Rate $1.25) $ .95 (no change) Tax District 2 (Max Rate $1.55) $1.40 (no change) Sheriff Blanton 3 Sheriff's Office FY 2014 Key Budget Assumptions 1.Growth in total expenses is driven by Personnel expense increases primarily due to employee benefits (PERS and Health Insurance) increases. 2.Budget includes $237,250 bed rental expenses Jefferson County. 3.Budget includes $300,000 Jail Expansion bond debt/other expense. 4.Revenue Budget includes $1,584,991 of 1145 Revenue (65/35 % Split P&P). 5.Revenue Budget includes $486,678 for the City of Sisters Law Enforcement (Contract Expires June 30,2014). 6.Budget includes revenue transfer of $200,000 to Capital Reserve and $200,000 transfer to Communication System Reserve. Sheriff Blanton 4 Sheriff's Office FY 2014 Budget Total Revenue Funds 701 &702 33,000,000 -,----------------------------------- 30,000,000 27,000,000 24,000,000 21,000,000 18,000,000 15 ,000,000 12,000,000 9,000,000 6,000,000 3,000,000 ° -3,000,000 • FY2013 Total Revenue Property Tax 30,036,051 I 23,605,740 • FY2014 Budgetl 31,241,771 I 24,715,069 -Change 1,205,720 1,109,329 Room State 1145Tax/Gen Funds Fund 2,650,000 1,479,991 2,650,000 1,584,991 ° 105,000 Contracts Fines and For Service Fees 1,195,463 642,500 1,106,647 684,500 -88,816 42,000 Federal & State Grants 308,194 370,667 62,473 All Other (Interest, Prop Sales) 154,163 129,897 -24,266 Jim Ross 5 Sheriff's Office FY 2014 Budget Total Expenses Fund 255 36,000,000 33,000,000 30,000,000 27,000,000 24,000 ,000 21,000,000 18,000,000 15,000 ,000 12,000 ,000 9,000,000 6,000,000 3,000,000 (3,000,000 ) I Cap ital & DebtMaterial & Total Expenses Total Personnel Wages & Salaries I Benefits Services Service • FY2013 Budget 480,81231,985,612 25,827,875 17,488,341 8,339,534 5,676,925 • FY2014 Budget 5,591,514 712,562 33,844,196 27 ,540,1 2 0 17,864,388 9,675,732 -Change -85,411 231,7501,858,584 1,712,245 376,047 1,336,198 Jim Ross 6 SHERIFFS OFFICE TAX DISTRICTS BUDGETS Resouces (Funds 701 and 702) Beginning Balance Property Tax (current & prior year) Other Re-.enue Total Revenue Transfer to Reser-.es Total Resources FY2014 Proposed Budget Tax Rates $0 ,95 $1.40 Countywide Rural Tax Total Estimate Tax Dist 1 Dist 2 8 ,161 ,912 5,541 ,699 2 ,620,213 24,715 ,069 16,611,279 8,103,790 6 ,526, 702 2,505,484 4,021 ,218 31,241,771 19,116.763 12,125,008 (400,000) (180,000) (220,000) 39 ,003 ,6 83 24,478,462 14,525 ,221 Requirements (Fund 255) Total Expenditures Ending Balance/Contingency Capital Reserve (Funds 703 & 704) Contingency and Capital Reserve Percent of Expenses Total Requirements (Expenditures plus Contingency) FY2014 Proposed Budget Total Countywide Rural Budget Tax Dist 1 Tax Dist 2 33,844,196 21,136,734 12,707,462 5 ,159,487 3,341,728 1,817,759 1,897,000 523 ,000 1,374 ,000 7,056 ,487 3,864,728 3,191 .759 21% 18% 25%1 39,003,683 24,478,462 14 .525. 22 11 Jim Ross 7 SHERIFFS OFFICE TAX DISTRICTS BUDGETS FY2014 Proposed Budget Tax Rates $0,95 $140 Countywide Ru..,Tax Resouces (Funds 701 and 702) Total Estimate Tu 01.11 0lsl2 Beginning Balance 8,161 ,912 5,541 ,699 Property Tax (current & prior year) 24 .715 ,069 16,811 .279 Other Reloellue Grants 370 ,667 187,187 Extemal Contracts 854 ,178 50.000 Interfund Transfers /Contracts 252 ,469 132.429 Fines and Fees 68.4 ,500 458,000 1145 Funds 1.584,991 1,584 ,991 Room Tax/Gen Fund 2,650,000 All Other (donations , Interest , mise) l 129,897 92 ,891 2,620,213 8 ,103.790 183.500 804 ,178 120,04C 226,50( 2.650,000 37.000 r 6,526,102 2,505,484 4.021 ,218 Other Reloellue Total Revenue 31. 241,n l 18,1111,763 12,126,00II Transfer to Reser.es (400,000) (180.000) (220,000) Total Resources 39,003,683 24 ,478.462 ''',525 ,221 FY2014 Proposed Budget Total Countywide RuralRequirements (Fund 255) Budget Tax Disl 1 Tax Disl 2 FTE 1700 Sherifl's Ser.ices 10.41 2,400,995 2,220,800 2100 Cillil 10.67 1,116,663 1,116,663 2900 AutoiCommunication 4.00 1.646 ,325 592,677 3300 Imestigations/Ellidence 9.95 1.478,724 3400 Patrol 55.17 8,578,464 3500 Records 8.17 779 ,420 3700 Adu~ Jail & Wor!< Center 101 .25 14 ,447,199 14.447,199 3800 Court Security 2.00 m,068 277,068 3900 Emergency Ser.ices 1.25 224,032 224,032 4100 Special Senices/SAR 6.42 1,502 ,186 1,099,690 4300 Training 2.16 529,293 335,265 4400 Other (CODE , St Crimes/Forensic eWl) 5.05 782,689 782,689 4500 Non Dept Indirect 81.138 40,650 180,195 1,053,648 1,478,724 8,578,464 779.420 402 ,4J 194,028 40,488 33,844,196 21,138,734 12,707,462 Fund 24 .~ Total expenditures 216 .50 217 .00 5.159,487 3,341,728 1,817,759Ending Balance/Contingency 1,897,000 523,000 1,374,000 Contingency and Capital Reserve Capital Reserve (Funds 703 & 704) 7,056,487 3.864,728 3,191,759 %01 Expen...s 21% 18% 25% Total Requirements (expenditures plus Contlngency) Jim Ross39,003,683 24,478,462 14,525,221 8 Sheriff's Office Patrol Captain -Erik Utter FY2014 Patrol Budget (Dept. 3400) FTE FY2014 Budget 55.17 $8,578,464 Performance Target Number of Service Calls Number of Self Initiated Calls 34,488 42,806 Guest Erik Utter 9 .----~-------,----~. Sheriff's Office Investigations Captain -Tim Edwards FY20141nvestigations/Evidence/CODE/Forensic Budget (Dept. 3300 & Dept. 4400) FTE FY2014 Budget 15.0 $2,261,413 Performance Target Detective Cases Closed 300 Guest Tim Edwards 10 Sheriff's Office Corrections Captain -Mike Espinoza FY2014 Adult Jail, Work Center and Court Security Budget (Dept. 3700 and Dept. 3800) FTE 103.25 FY2014 Budget $14,724,267 Performance Target Net Cost per Bed Day $127 (Ave. # Inmates 260) Guest Mike Espinoza 11 Sheriffs Office Operations -Captain Shane Nelson Civil, Records, Special Services/SAR, Adm. Lt., SRD • DCSO School Resource Deputies (SRD) -Don Pray Sisters SRD -Mike Quick Bend LaPine SRD • FY2014 Budget -SRD Salary & Benefits Full Year$140,725 -School Districts Reimbursement -$40,000 • DCSO Coverage includes 12 Rural Schools La Pine (4) Rural Bend (High Desert & Buckingham) Sisters (3) Tumulo Elementary SunRiver (Three Rivers) Terrebonne Elementary • Guests Shane Nelson 12 Sheriff's Office K-9 Program -Captain Erik Utter Handler and K-9 for each Patrol Team (4) • Sergeant Mark Eggert • Deputy Kyle Joye • Deputy Doug Jackson • Deputy Brad Wright • Deputy Stacy Crawford • FY2014 Expense Budget K-9 Items - 4 Deputies Personnel Cost $512,662 -Training Certification $ 3,500 -Medical Vet $ 5,000 • FY2014 Capital Budget K-9 Items -Replacement K-9 $ 8,000 -K-9 Vehicle (Tahoe) $ 27,667 • Guests K-9 Program Coordinator K-9 Missy K-9 Duco K-9 Zeus K-9 Narc Erik Utter ~~"'''''i'M''!'!'~''''',"~~q,',,1 'l:=;,JlIIRl:,t4i4lhtt+ MY i,&jiJ.PA 0*,9, .4fl ,:ssw $1. *,,,\1&%);,(+, fWJ4llfll!\)iif!§,ii!!.,w;A< WWXtl+A¥M 13 Budget Issues Next Year and Beyond 1.Construction and preparing for operation of the144 bed Adult Jail Expansion 2.Recruiting, hiring and training of new deputies due to planned retirement of several senior deputies including Bend LaPine School Resource Officer 3.Continued slow to moderate growth in Property Taxable Assessed Value growth versus sharp increases in personnel expenses may require tax rate increases for both Law Enforcement Tax Districts in future years. 4.The multi-agency Communication System (800 MHz Radio) requires frequent equipment upgrades and will eventually require new technology (analog to digital). Sheriff Blanton 14 _i""Ir!:''''''';'''1'''''~ • n Jt~teI.,. li'f~ ~'" 4~''ffi''!!,~rAftll!1, <\'iN \iI (NAii& ¥I 4 II!$,A;$, I$J 44,iiU!f4it14*;* it; 8U;;; *" !. 1j& ~. 1 It i!fQQi?4 % ¥!#J . ? X ,iPM9I11ft"'1'4?J\\¥l!R'¥A F.. 4.;, , ,n~ .Il00, l@h 4 t; Ph, 0;, Q\4J421Q~*ii!JiiP4M$ *. i. cm; -- ---- I c: II 0 (])+-'uS--c: ~ CDo en (])en L. &::c.. L. +-'(]) (]) ..c: C) (J)-C ::J III en +-' c Q) E E 0 () ............ en c 0 +-' en Q) ::J 0 r::1.0 O-r 1:: co al :t: ·c Q) ..c. en Fund 230 Juvenile Community Justice Division Fund 355 Adult Parole and Probation Division DESCHUTES COUNTY COMMUNITY JUSTICE DEPARTMENT FY 2014 BUDGET REQUEST J. KENNETH HALES, DIRECTOR 1 OUR ETHOS Do what must be done, do what should be done, and do it well 2 -30% -25% -20% -15% -10% -5% 0% FTE Revenue 0 10 20 30 40 50 60 70 80 $- $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 $7.0 $8.0 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 All Other $ GF $ FTE JUVENILE COMMUNITY JUSTICE FY 2009 – FY 2015 Revenue & FTE Trend Change 3 JUVENILE SERVICE LEVEL VS. NEED 4 0 20 40 60 80 100 120 FY 2014 FY 2015 FY 2016 •Resource Connection •Functional Family Therapy •Community service crew •Juvenile intake •Juvenile probation •Juvenile diversion •Juvenile court services •16 bed juvenile detention $5.00 $5.20 $5.40 $5.60 $5.80 $6.00 $6.20 $6.40 $6.60 FY 14 FY 15 JUVENILE COMMUNITY JUSTICE Service Level Expense Services 5 $240k •Moral Recognition Therapy •Restitution case bank •Internships •Work crew •Quality control •EMD •Misdemeanor DV & SO •DV ISP •A&D TX -20% -15% -10% -5% 0% 5% 10% 15% 20% Revenue FTE ADULT PAROLE AND PROBATION FY 2009 – FY 2014 Change Services 6 0 20 40 60 80 100 120 140 160 FY 14 FY 15 FY 16 Service Need Series Level ADULT PAROLE AND PROBATION Operating Expense Service Level Vs. Need 7 $3.50 $3.60 $3.70 $3.80 $3.90 $4.00 $4.10 $4.20 $4.30 $4.40 $4.50 FY 14 FY 15 $200k PER CAPITA INVESTMENT 8 $- $10 $20 $30 $40 $50 $60 $70 $80 Mo r r o w Un i o n Ho o d R i v e r Ja c k s o n Wa s h i n g t o n Be n t o n Ti l l a m o o k Cu r r y De s c h u t e s Do u g l a s Ya m h i l l La n e Wa s c o Ba k e r Gr a n t Ma r i o n Co o s Po l k Jo s e p h i n e Li n n Cl a c k a m a s Cr o o k Tr i - c o u n t y Or e g o n Co l u m b i a Ma l h e u r Je f f e r s o n Um a t i l l a La k e Cl a t s o p Kl a m a t h Li n c o l n Ha r n e y Mu l t n o m a h AN INTERGRADED SYSTEM Detention Prosecutions Trials 9 FY 2014 COMMUNITY CORRECTIONS APPROPRIATION 10 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 $110 Current Baseline 2012 Cost Study Baseline Community Supervision Local Control Inmates 19% 21% 81% 79% $18.4m 11 END PROGRAM