HomeMy WebLinkAboutRes 016 - Transfer Appropr - BBR Op FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 2S, 2015
Please see directions for completing this document on the next page.
DATE: March 9, 2015
FROM: Wayne Lowry ~.,{' Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2015-016, transfer of appropriations in the Deschutes
County Black Butte Ranch Service District's Operating Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2015-016. The Deschutes County Black Butte Ranch Service District
requires additional equipment for a new vehicle. This need was not anticipated at the time of the
FY 2015 budget adoption.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay of $6,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2015-016.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Denney Kelley, Black Butte Ranch Service District 595-2191
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE DESCHUTES COUNTY BLACK BUTTE
RANCH SERVICE DISTRICT
A Resolution Transferring Appropriations *
Within the Various Funds of the 2014-15 * RESOLUTION NO. 2015-016
Deschutes County Black Butte Ranch Service *
District Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Black Butte Ranch Service District requesting a
transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Black Butte
Ranch Service District Budget to accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE DESCHUTES COUNTY
BLACK BUTTE RANCH SERVICE DISTRICT as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 761-6100-501.97-01 Deschutes County Black Butte Ranch Service District,
Contingency $ 6,000
TO: 761-6100-422.94-22 Deschutes County Black Butte Ranch Service District,
Automobiles and SUV s $ 6,000
PAGf 1 OF 2·RESOLlTlO'J NO. 2015·016 (03/23/15)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DA TED this _____-day of March. 2015.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY. OREGON ACTING AS THE
GOVERNING BODY OF THE DESCHUTES COUNTY
BLACK BUTTE RANCH SERVICE DISTRICT
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2-RESOLUTION NO. 2015-016 (03/23/15)
Lacy Nichols
From: Lacy Nichols
Sent: Monday, March 09, 20159:46 AM
To: Lacy Nichols
Subject: FW: Appropriation Transfer Request
Attachments: Appropriation Transfer BBR Capital Outlay. xis
From: Wayne Lowry
Sent: Thursday, February OS, 2015 2:45 PM
To: Jeanine Faria; Lacy Nichols; Teri Maerki; Loni Burk
Subject: FW: Appropriation Transfer Request
Wayne Lowry, CPA Finance Director/Treasurer
DeschLi:es
1300 NW Wa!! St. Ste 200 Ber;cj Ch<;('JIl' 900
Office: (541) 388-6559 Cell: (541) 788-0093
Wayne. Lowry@deschutes.org
From: Denney Kelley [mailto:ChiefKelley@blackbutteranchpolice.com]
Sent: Thursday, February OS, 2015 2:43 PM
To: Wayne Lowry
Subject: fw: Appropriation Transfer Request
Wayne,
for your review and approval!
thanks,
Chief Denney Kelley
Black Butte Ranch PD
ChiefKelley@blackbutteranchpolice.com
541-595-2191 Office
541-948-7984 Cell
541-595-1 033 Fax
Website: http://blackbutteranchpolice.com/
Facebook: https:llwww.facebook.com/BlackButteRanchPoliceDepartment
PMB 8244/POB 8000
Black Butte Ranch, OR 97759
PUBLIC RECORDS LAW DISCLOSURE: Emalis are generally public records and therefore subject to public disclosure unless exempt from disclosure
under Oregon Public Records Law.
Emails can be sent inadvertently to unintended recipients and contain confidential or privileged information. If you are not the intended recipient (or
authorized to receive for the recipient), please advise by return email and delete immediately without reading or forwarding to others. Thank you.
1
Return-Path: <teri.maerki@deschutes.org>
Attached is the appropriation transfer request form we discussed. It is my understanding that the radio
equipment added to the vehicle purchased was the reason this purchase exceeded the budgeted
amount for this line item. In addition, the other capital outlay line of Operating Equipment has also been
expended, resulting in the capital outlay category being over expended.
Please review it to verify it represents the changes you are looking for.
If it is satisfactory, please forward the appropriation transfer to Wayne Lowry, Lacy Nichols and Jeanine
Faria. The resolution for this budget adjustment will subsequently be prepared and submitted to the Board
of County Commissioners for approval.
Thank you,
Terv Ma.er1W
Deschutes County Finance Department
Financial/Budget Analyst
1300 NW Wall Street, Suite 200
Bend, OR 97701
Voice (541) 322-7162
Fax (541) 749-2909
2
Deschutes County
Appropriation Transfer Request
Item Line Number
Item (HTE 14 digit code)
1 761-6100-422.94-22
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt, Temp
Contingency} Help, Computer Hardware)
Capital Outlay Automobiles and SUVs
Current
Budgeted Revised
Amount To (From) Budget
35,000 6,000 41,000
2 761-6100-501.97-01 Contingency Contingency 100,000 (6,000) 94,000.
3
4
5
6
7
8 -
TOTAL 135,000 -135,000
.
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Additional equipment (radios) required for a new vehicle were not included as part of the original budget. This appropriation transfer will
amend the budget to cover those additional costs.
Fund:
Dept:
Requested by:
Date:
BBR Service District
BBR Service District
Chief Denney Kelley
2/5/2015